Operating Instructions Copy/Document Server Reference Placing Originals Copying Document Server Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine" before using the machine.
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The model names of the machines do not appear in the following pages. Check the type of your ma- chine before reading this manual. (For details, see “Machine Types”, About This Machine.) • Type 1: MP 3500/MP 3590/Aficio MP 3500/Aficio MP 3590/IS 2435 • Type 2: MP 4500/MP 4590/Aficio MP 4500/Aficio MP 4590/IS 2445 Certain types might not be available in some countries.
Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. Important ❒ Media differ according to manual. ❒ The printed and electronic versions of a manual have the same contents. ❒...
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❖ Network Guide Explains how to configure and operate the machine in a network environ- ment, and use the software provided. This manual covers all models, and includes descriptions of functions and settings that might not be available on this machine. Images, illustrations, and information about operating systems that are supported might also differ slightly from those of this machine.
What You Can Do with This Machine Functions differ depending on machine type and options. Reference p.2 “Functions Requiring Optional Configurations” Types of Duplex Copies ❖ 1-sided 2 Pages → 2-sided 1 Page See p.57 “Duplex”. ❖ 2-sided 1 Page → 2-sided 1 Page See p.57 “Duplex”.
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❖ 1-sided 8 Pages → 2-sided 1 Page See p.65 “Two-Sided Combine”. ANP020S 1 Front 2 Back ❖ 1-sided 16 Pages → 2-sided 1 Page See p.65 “Two-Sided Combine”. GCSHVY5E 1 Front 2 Back ❖ 2-sided 2 Pages → 2-sided 1 Page See p.65 “Two-Sided Combine”.
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❖ 2-sided 4 Pages → 2-sided 1 Page See p.65 “Two-Sided Combine”. GCSHVY2E 1 Front 2 Back ❖ 2-sided 8 Pages → 2-sided 1 Page See p.65 “Two-Sided Combine”. GCSHVY6E 1 Front 2 Back ❖ Bound Originals → 2-sided 1 Page See p.68 “Series Copies”.
❖ Front/Back Bound Originals → 2-sided Pages See p.68 “Series Copies”. Booklet/Magazine ❖ 1-sided 4 Pages → Booklet See p.70 “Booklet/Magazine”. • Open to left GCBOOK0E • Open to right GCBOOK1E...
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❖ 2-sided 2 Pages → Booklet See p.70 “Booklet/Magazine”. • Open to left GCAH010E • Open to right GCAH020E ❖ 1-sided → Magazine See p.70 “Booklet/Magazine”. • Open to left GCBOOK3E • Open to right GCBOOK4E...
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❖ 2-sided → Magazine See p.70 “Booklet/Magazine”. • Open to left GCAH030E • Open to right GCAH040E viii...
TABLE OF CONTENTS Manuals for This Machine ..................i What You Can Do with This Machine..............iii Types of Duplex Copies .................... iii Booklet/Magazine...................... vi Combining Multiple Pages onto a Single Page ............ix Copying Originals Such as Books................xi Copying 2-Sided Pages onto 1-Sided Pages............xii How to Read This Manual ..................1 Symbols ........................1 Functions Requiring Optional Configurations............2...
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Preset Reduce/Enlarge ....................37 Create Margin function ..................38 Zoom ........................39 To select the ratio with [o] and [n]..............39 To enter the ratio with the number keys ..............40 Auto Reduce/Enlarge ....................41 Size Magnification ....................42 Directional Magnification (%) ...................43 To enter the ratio with the number keys ..............43 To specify a ratio with [o] and [n] ..............44 Directional Size Magnification (mm).................45 Sort...........................
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Storing Originals in the Document Server ............109 Programs ......................111 Storing a Program ....................111 Changing a Stored Program ..................112 Changing the Name of a Stored Program..............113 Deleting a Program ....................113 Recalling a Program....................114 3. Document Server Relationship between Document Server and Other Functions ..... 115 Document Server Display ..................116 Using the Document Server................
How to Read This Manual Note ❒ For proper use of this product, be sure to read About This Machine first. ❒ Supplementary information about the copier mode is described in “Supple- mentary Information”. Reference p.137 “Supplementary Information” Symbols This manual uses the following symbols: Indicates important safety notes.
Display Panel The function items displayed serve as selector keys. You can select or specify an item by lightly pressing them. When you select or specify an item on the display panel, it is highlighted like . Keys appearing as cannot be used.
User Tools Menu (Copier and Document Server Features) This section describes items that can be specified on the copier initial screen. Copier initial screen can be displayed by pressing the {User Tools/Counter} key. For more information about how to set up these items, see General Settings Guide.
❖ Reproduction Ratio Item Description Shortcut R / E You can register up to three frequently used Reduce/Enlarge ra- tios other than the fixed Reduce/Enlarge ratio and have them shown on the initial display. Enlarge 1-5 You can customize available enlargement ratios by pressing [Re- duce / Enlarge], followed by [Enlarge].
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Item Description Copy on Designating Pa- Specify whether to copy onto slip sheets. Front Cover Copy in You can make a combined copy on the front cover sheet when you Combine select the Front Cover mode. Copy on Designating Specify whether to make a combined copy on the inserted slip Page in Combine sheets in Desig./Chapter mode.
Item Description Page Numbering in Com- You can set page numbering when using the Combine function bine and the Page Numbering function together. Stamp on Designating You can print the page number onto slip sheets when using the Slip Sheet Designate function and the Page Numbering function together.
1. Placing Originals This chapter describes the types of originals you can set and how to place originals. Originals This section describes the types of originals that can be placed, paper sizes that are automatically detected, and missing image area. Sizes and Weights of Recommended Originals The following describes recommended paper sizes and non-recommended orig- inals for the ADF.
Placing Originals Originals not recommended for the Auto Document Feeder (ADF) Placing the following types of originals in the ADF can cause paper misfeeds or light & black lines or result in damage to the originals. Place these originals on the exposure glass instead.
Placing Originals ❖ Exposure glass CP01AEE ❖ ADF CP02AEE Note ❒ When you copy custom size originals, make sure you specify the size of the originals. If not, the image may not be copied properly. Reference p.22 “Placing Custom Size Originals” Sizes difficult to detect It is difficult for the machine to automatically detect the sizes of the following types of originals, so select the paper size manually.
Originals Missing Image Area Even if you place originals in the ADF or on the exposure glass correctly, 3 mm (0.1") margins on all four sides might not be copied. GCGENK2E 1 2 + 2.5/-1.5 mm, 0.08" + 0.1"/-0.06" 2 2 ± 2 mm, 0.08" ± 0.08" 3 2 ±...
Placing Originals Placing Originals This section describes the procedure for placing originals on the exposure glass and in the ADF. Take care to place originals after any correction fluid and ink has completely dried. Not taking this precaution could cause marks on the exposure glass that will be copied onto paper.
Placing Originals Original Orientation When using the ADF, place the original face up. When using the exposure glass, place the original face down. ZGVX010E 1 ADF 2 Exposure glass When copying A3K, B4 JISK or 11" × 17"K size originals, select as the Orig- inal Orientation.
Placing Originals Press [Special Original]. Select the original orientation ([ ] or [ ]), and then press [OK]. Note ❒ It is recommended that you use the Original Orientation function with the Auto Paper Select or Auto Reduce / Enlarge function. Placing Originals on the Exposure Glass Place originals on the exposure glass.
Placing Originals Placing Originals in the Auto Document Feeder Place originals in ADF. There are four types of special originals. Setting should be made in the following situations: ❖ When placing originals consisting of more than 80 pages: See “Batch Mode”. ❖...
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Placing Originals Adjust the document guide to the original size. Set the aligned originals face up into the ADF. Do not stack originals beyond the limit mark. The last page should be on the bottom. Be sure not to block the sensor or load the original untidily. Doing so may cause the machine to detect the size of the scanned image incorrectly or display a paper misfeed message.
Placing Originals Batch Mode In Batch mode, the machine copies an original of more than 80 pages as one doc- ument, even if it is placed on the ADF in parts. Important ❒ Place special originals, such as translucent paper, one by one. Press [Special Original].
Placing Originals SADF Mode In SADF mode, even when an original is placed page by page in the ADF, each page is automatically fed when placed. Important ❒ You should make a setting so that [SADF] is displayed when you press [Special Original].
Placing Originals Mixed Size Mode Mixed size mode allows you to load originals of various sizes in the ADF at the same time. Important ❒ When placing originals of different sizes in the ADF and making copies with- out using the Mixed size mode, paper might become jammed or parts of the original image might not be copied.
Placing Originals Placing Custom Size Originals When placing custom size originals in the ADF, specify the size of the originals. Important ❒ Paper that has a horizontal length of 128–1,260 mm (5"-49") and a vertical length of 128–297 mm (5"-11") can be specified. Press [Special Original].
2. Copying This chapter describes procedures for making copies in various modes. Basic Procedure This section describes the basic procedure for making copies. Important ❒ When User Code Authentication is set, enter your user code (up to eight dig- its) with the number keys so that the machine accepts copy jobs. See “Admin- istrator Tools”, General Settings Guide.
Copying Press the {Start} key. The machine starts copying. When placing originals on the exposure glass, press the {q} key after all originals are scanned. Copies are delivered face down. Note ❒ Always log off when you have finished using the machine to prevent un- authorized users from using the machine.
Basic Procedure Left Original Beeper The beeper sounds and an error message is displayed when you leave your orig- inals on the exposure glass after copying. Note ❒ For details, see “General Features”, General Settings Guide. Reference “General Features”, General Settings Guide Job Preset You can make settings for the next copy job while copying is in progress.
Copying Copying from the Bypass Tray Use the bypass tray to copy onto OHP transparencies, adhesive labels, translu- cent paper, postcards and copy paper that cannot be loaded in the paper trays. Important ❒ When copying from the bypass tray, select [1 Sided] for copying in [Dup./Com- bine/Series] (for example [1 Sided] →...
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Copying from the Bypass Tray Open the bypass tray. ZDSH110J Insert the paper with the side you want to copy facing down until you hear the beep, and then align the paper guide to the paper size. If the guides are not flush against the copy paper, image skewing or misfeeds might occur.
Copying When Copying onto Regular Size Paper Makes copies onto regular size paper from the bypass tray. Open the bypass tray. Insert the paper face-down, and then adjust the paper guide. Press the {q} key. Press [Select Size]. Select the paper size. Press [OK].
Copying from the Bypass Tray When Copying onto Custom Size Paper Makes copies onto custom size paper from the bypass tray. Open the bypass tray. Insert the paper face-down, and then adjust the paper guide. Press the {q} key. Press [Custom Size]. Enter the vertical size of the paper using the number keys, and then press [q].
Copying When Copying onto Special Paper When copying onto special paper such as OHP transparencies and thick paper, select the type and size of paper. Important ❒ When copying onto OHP transparencies, remove copied sheets one by one. Open the bypass tray. Insert the paper face-down, and then adjust the paper guide.
Copier Functions Copier Functions This section describes the copy functions. Adjusting Copy Image Density There are three types of adjustment available. ❖ Auto Image Density The machine automatically adjusts the image density by scanning the densi- ties of originals. Dark texture originals (such as newspaper or recycled paper) will be copied so that background will not be reproduced.
Copying Manual image density You can adjust the general density of the original in seven increments. If [Auto Image Density] is selected, press [Auto Image Density] to cancel it. Press [Lighter] or [Darker] to adjust the image density. Combined auto and manual image density Adjusts the density of an image only for dark texture originals.
Copier Functions Selecting the Original Type Setting Select one of the following 5 types to match your originals: ❖ Text When originals contain only text (no pictures). ❖ Text/Photo When originals contain photographs or pictures alongside the text. ❖ Photo When you want to reproduce the delicate tones of photographs and pictures.
Copying Selecting Copy Paper There are two ways to select copy paper: ❖ Auto Paper Select The machine selects a suitable size of copy paper automatically based on the original size and the reproduction ratio. ❖ Manual Paper Select Choose the tray containing the paper you wish to copy onto: a paper tray, by- pass tray or Large Capacity Tray (LCT).
Copier Functions Auto Paper Select The machine selects a suitable size of copy paper automatically based on the original size and the reproduction ratio. Make sure that [Auto Paper Select] is selected. Trays with a key mark will not be automatically selected. See “Tray Paper Set- tings”, General Settings Guide.
Copying Rotated Copy If the direction in which your original is placed (K or L) is different from that of the paper you are copying onto, this function rotates the original image by 90° and fits it on the copy paper (rotated copy). This function works when [Auto Paper Select] or [Auto Reduce / Enlarge] is selected.
Copier Functions Reference p.35 “Auto Paper Select” p.41 “Auto Reduce/Enlarge” p.52 “Staple” p.55 “Punch” “General Features”, General Settings Guide Preset Reduce/Enlarge Reduces or enlarges images. You can select a preset ratio for copying. ❖ Base Point The base point of Reduce/Enlarge differs depending on how the original is scanned.
Copying Press [Reduce / Enlarge]. Press [Reduce] or [Enlarge]. Select a ratio, and then press [OK]. Place the originals, and then press the {Start} key. Note ❒ To select a preset ratio on the initial display in step , press the shortcut reduce/enlarge key and go to step Reference “Reproduction Ratio”, General Settings Guide...
Copier Functions Zoom You can change the reproduction ratio in increments of 1%. To select the ratio with [o] and [n] Select a ratio using [o] or [n]. Press [Reduce / Enlarge]. Press [Reduce] or [Enlarge]. Select a preset ratio which is close to the desired ratio. Specify the ratio using [o] or [n].
Copying To enter the ratio with the number keys Select a ratio using the number keys. Press [Reduce / Enlarge]. Press [Mag. Ratio]. Enter the desired ratio with the number keys, and then press [q]. Press [OK]. Place the originals, and then press the {Start} key.
Copier Functions Auto Reduce/Enlarge The machine automatically chooses an appropriate reproduction ratio based on the paper and original sizes you select. Important ❒ You cannot use the bypass tray with this function. ❒ When using Auto Reduce/Enlarge, see the following table for original sizes and orientations you can use: ❖...
Copying Place the originals, and then press the {Start} key. Reference p.10 “Originals not recommended for the Auto Document Feeder (ADF)” Size Magnification You can calculate an enlargement or reduction ratio based on the lengths of the original and copy. ANP059S Measure and specify the lengths of the original and copy by comparing “A”...
Copier Functions Note ❒ To change the length after pressing [q] in , select [Original] or [Copy], and then enter the desired length. Directional Magnification (%) Specify the horizontal and vertical lengths of the original and copy image at dif- ferent reproduction ratios.
Copying Enter the desired ratio with the number keys, and then press [q]. Press [Vertical]. Enter the desired ratio with the number keys, and then press [q]. Press [OK] twice. Place the originals, and then press the {Start} key. To specify a ratio with [o] and [n] Select a ratio using [o] or [n].
Copier Functions Directional Size Magnification (mm) A suitable reproduction ratio is automatically selected when you enter the hori- zontal and vertical lengths of the original and copy image you require. CP2M01EE 1 Horizontal original size: A mm (inch) 2 Vertical original size: B mm (inch) 3 Horizontal copy size: a mm (inch) 4 Vertical copy size: b mm (inch) Measure and specify the lengths of the original and copy by comparing “A”...
Copying Enter the vertical size of the copy with the number keys, and then press [q]. Press [OK] twice. Place the originals, and then press the {Start} key. Note ❒ To change a length in steps , press the key you wish to change and enter the new value.
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Copier Functions ❖ Shift Sort • 1000-Sheet finisher Each time the copies of one set or those of each job are delivered, the next copy is shifted when delivered so you can separate each set or job. • 2 Tray finisher The shift tray moves backward or forward each time the copies of one set or those of each job are delivered, causing the next copy to shift when de- livered so that you can differentiate each set or job.
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Copying When the 2 Tray finisher is installed: When the booklet finisher is installed: When the optional finisher is installed, use the User Tools to display [Rotate Sort]. See “Input/Output”, General Settings Guide. Enter the number of copy sets using the number keys. Set the originals.
Copier Functions Sample copy You can use this function to check the copy settings before making a long copy run. Important ❒ This function can be used only when the Sort function is turned on. Select Sort and any other necessary functions, and the place the originals. Press the {Sample Copy} key.
Copying Changing the number of sets You can change the number of copy sets during copying. Important ❒ This function can be used only when the Sort function is turned on. ” is displayed, press the {Clear/Stop} key. While “ Copying...
Copier Functions Stack Copies can be assembled with each page placed. • 1000-Sheet finisher Each time the copies of one page are delivered, the next copy is shifted when delivered so you can separate each job by page. • 2 Tray finisher The shift tray moves backward or forward each time the copies of one page are delivered, causing the next copy to shift when delivered so that you can separate each job by page.
Copying Staple Individual copy sets can be stapled. Important ❒ You cannot use the bypass tray with this function. ❖ Original orientation and stapling position Place originals in the ADF in the orientation in which they can be read nor- mally.
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Copying This table shows the stapling positions, not the orientation of delivery. Vertical Left 2 and horizontal Top 2 are not available for paper larger than A4 size. Select one of the stapling positions. 1000-sheet finisher 2 Tray finisher Booklet finisher When you select a stapling position, Sort mode is automatically selected.
Copier Functions Punch You can make punch holes in copies. ❖ 2 holes GCPNCH1E ❖ 3 holes GCPNCH3E ❖ 4 holes GCPNCH0E Important ❒ You cannot use the bypass tray with this function.
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Copying ❖ Original orientation and punch hole positions The relationship between the orientation in which you place the original and the punch hole positions is as follows: Orientation in which original is set Punch hole positions Exposure glass 2 holes K 3 holes K 4 holes K 2 holes K...
Copier Functions Enter the number of copy sets with the number keys. Place the originals, and then press the {Start} key. Duplex There are three types of duplex copies: ❖ 1 Sided → 2 Sided Copies 2 one-sided pages onto 1 two-sided page. ❖...
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Copying ❖ Original orientation and completed copies Copy images differ according to the orientation in which you place the origi- nals (K or L). The table shows the orientation of images on the front and back of copies, not the orientation of delivery. GCRYOU1E Press [Dup./Combine/Series].
Copier Functions Press [OK]. Place the originals, and then press the {Start} key. Note ❒ You cannot use the bypass tray with this function. ❒ The maximum paper weight that can be used with duplex copying is 64–105 g/m 17-28 lb. (55-90 kg, 121.3-198.4 lb.). ❒...
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Copying Press [Orientation], select the orientation (Original/Copy), and then press [OK]. Note ❒ The default setting is [Top to Top]. You can change the default orientation with Copier/Document Server Features. Reference “General Features”, General Settings Guide...
Copier Functions One-Sided Combine Combine several pages onto one side of a sheet. There are six types of One-Sided Combine. ❖ 1 Sided 2 Pages → Combine 1 Side Copies 2 one-sided originals to one side of a sheet. GCSHVY7E ❖...
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Copying ❖ 2 Sided 1 Page → Combine 1 Side Copies 1 two-sided original to one side of a sheet. GCSHVYOJ ❖ 2 Sided 2 Pages → Combine 1 Side Copies 2 two-sided originals to one side of a sheet. GCSHVYBJ ❖...
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Copier Functions ❖ Orientation of the original and combine image position Open to left (K) originals GCSHUY1E Open to top (L) originals GCSHUY2E Placing originals and copying (originals placed in the ADF) • Originals read from left to right Combine5 •...
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Copying Press [Dup./Combine/Series]. Select [1 Sided] or [2 Sided] for original, and then press [Combine 1 Side] for Copy. Select the number of originals to combine, and then press [OK]. Select the paper size. Press [OK]. Place the originals, and then press the {Start} key. Note ❒...
Copier Functions Two-Sided Combine Combine various pages of originals onto one two-sided sheet. There are six types of Two-Sided Combine. ❖ 1 Sided 4 Pages → Combine 2 Sides Copies 4 one-sided originals to one sheet with two pages per side. GCSHVY9E ❖...
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Copying ❖ 2 Sided 4 Pages → Combine 2 Sides Copies 2 two-sided originals to one sheet with two pages per side. GCSHVY1E ❖ 2 Sided 8 Pages → Combine 2 Sides Copies 4 two-sided originals to one sheet with four pages per side. GCSHVY2E 1 Front 2 Back...
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Copier Functions Press [Dup./Combine/Series]. Select [1 Sided] or [2 Sided] for Original, and then press [Combine 2 Side] for Copy. Select the number of originals to combine, and then press [OK]. Select the paper size. Press [OK]. Place the originals, and then press the {Start} key. Note ❒...
Copying Series Copies This function copies the front and back of a two-sided original separately, or the two facing pages of a bound original onto two sheets. There are three types of Series Copies. Important ❒ You cannot use the Series Copies function with the ADF. ❒...
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Copier Functions ❖ Book → 1 Sided You can make one-sided copies from two facing pages of a bound original (book). CP2B0100 ❖ Book → 2 Sided Copies a two-page spread original onto one sheet with one page per side. ❖...
Copying Press [Dup./Combine/Series]. Press [Series / Book]. Press [Series]. Select [Book→1 Sided], [Book→2 Sided], or [Front&Back→2 Sided], and then press [OK]. Press [OK]. Make sure [Auto Paper Select] is selected. Place original on the exposure glass, and then press the {Start} key. Note ❒...
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Copier Functions ❖ 1 Sided → Booklet Make copies in page order for a folded booklet as shown. • Open to left GCBOOK0E • Open to right GCBOOK1E ❖ 2 Sided → Booklet Make two-sided originals to copies in page order for a folded booklet as shown.
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Copying • Open to right GCAH020E ❖ 1 Sided → Magazine Copies two or more originals to make copies in page order when they are folded and stacked. • Open to left GCBOOK3E • Open to right GCBOOK4E...
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Copier Functions ❖ 2 Sided → Magazine Copies two or more originals of two-sided to make copies in page order when they are folded and stacked. • Open to left GCAH030E • Open to right GCAH040E ❖ How to fold and unfold copies to make a booklet As shown below, fold a copy along the centreline, and open.
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Copying ❖ How to fold and unfold copies to make a magazine As shown below, fold and stack copies to make a magazine, and open. • Open to left GCBOOK5E • Open to right GCBOOK6E Important ❒ Before using this function, select [Open to Left] or [Open to Right] with [Orienta- tion: Booklet, Magazine] in advance.
Copier Functions Place original, and then press the {Start} key. Note ❒ You cannot use the bypass tray with this function. ❒ When placing originals on the exposure glass or in the ADF using the Batch function, press the {q} key after all the originals have been scanned. ❒...
Copying Place the originals, and then press the {Start} key. Note ❒ You can set the binding margin up to 30 mm (1.2") in 1 mm (0.1") increments. ❒ If you make a mistake, press [←], [→], [↓], [↑] to set a new value. ❒...
Copier Functions Note ❒ The erase width is set to 10 mm (0.4 inch) as a default. You can change this set- ting with Edit under User Tools Menu (Copier and Document Server Features). ❒ The relationship between the original orientation and the erased part is as follows: L original K original 1 Erased part...
Copying Press [OK] twice. Place the originals, and then press the {Start} key. Note ❒ To change the value entered in step , press [n] and [o] to set a new value. Border Erase (different width) This mode erases the edge margin of the original image. Press [Edit / Stamp].
Copier Functions Centre Erase This mode erases the centre margin of the original image. Press [Edit / Stamp]. Press [Erase]. Press [Centre]. Set the erase centre width with [n] and [o]. Press [OK] twice. Place the originals, and then press the {Start} key.
Copying Centre/Border Erase (same width) This mode erases both the centre and edge margins of the original image. Press [Edit / Stamp]. Press [Erase]. Press [Centre / Border]. Press [Same Width]. Press [Centre], and then set the erase centre width with [n] and [o]. Press [Border], and then set the erase border width with [n] and [o].
Copier Functions Centre/Border Erase (different width) This mode erases both the centre and edge margins of the original image. Press [Edit / Stamp]. Press [Erase]. Press [Centre / Border]. Press [Diff. Width]. Press the key for the part you want to change and set an erase width with [n] and [o].
Copying Background Numbering Use this function to have numbers printed on the background of copies. If this function is used in conjunction with Sort, same numbers are printed on a depart- ment basis, helping you to keep track of confidential documents. GCSTMP2E Press [Edit / Stamp].
Copier Functions Preset Stamp Frequently used messages can be stored in memory and stamped on copies. Important ❒ You cannot use the bypass tray with this function. ❒ Only one message can be stamped at a time. GCSTMP1E • The following eight messages are available for stamping. “COPY”, “URGENT”, “PRIORITY”, “For Your Info.”, “PRELIMINARY”, “For Internal Use Only”, “CONFIDENTIAL”, “DRAFT”...
Copying Press [Edit / Stamp]. Press [Stamp]. Press [Preset Stamp]. Select the desired message. You can change the position, size, and density of the stamp. Press [All Pages] or [1st Page Only] to select the print page. After you specify all desired settings, press [OK]. Press [OK] twice.
Copier Functions User Stamp Prints a registered stamp onto copies. Letters or images you use frequently can be registered. Important ❒ You have to program a user stamp before using this function. ❒ You cannot use the bypass tray with this function. ❒...
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Copying Press [Edit / Stamp]. Press [Stamp]. Press [User Stamp]. Select the stamp number. You can change the stamp position. Press [All Pages] or [1st Page Only] to select the print page. After you specify all desired settings, press [OK]. Press [OK] twice.
Copier Functions Changing the user stamp position Changes the stamp position. Press [Change]. Select the desired position, and then press [OK]. To program the user stamp This function scans an image that is used as a user stamp. The range of stamp images for readability is 10–297 mm (0.4"-11.7") high and 10– 432 mm (0.4"-17.0") wide.
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Copying Press [Copier / Document Server Features]. Press [Stamp]. Press [User Stamp]. Press [Program / Delete Stamp]. Press [Program], and then press the stamp number you want to program. Enter the user stamp name (up to ten characters) with the letter keys, and then press [OK].
Copier Functions To delete the user stamp Deletes an image registered as a user stamp. You cannot restore a deleted stamp. Make sure that the machine is in Copy mode. Press the {User Tools/Counter} key. Press [Copier / Document Server Features]. Press [Stamp].
Copying Date Stamp You can use this function to print dates onto copies. ANP055S The following five date print styles are available. • MM/DD/YYYY • MM.DD.YYYY • DD/MM/YYYY • DD.MM.YYYY • YYYY.MM.DD ❖ Stamp position and original orientation The date stamp positions differ according to the orientation in which you place your originals.
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Copier Functions Press [Edit / Stamp]. Press [Stamp]. Press [Date Stamp]. You can change the format and position of the date to be stamped. Press [All Pages] or [1st Page Only] to select the print page. After you specify all desired settings, press [OK]. Press [OK] twice.
Copying To change the format of date Changes the style of date to be stamped. Press [Change Format]. Select the date format, and then press [OK]. To change the date stamp position Changes the stamp position. Press [Change] under Stamp Position. Select the desired position, and then press [OK].
Copier Functions Page Numbering You can use this function to print page numbers onto copies. CP2G0100 There are six types of page numbering. • P1,P2,… • 1/5,2/5,… • -1-,-2-,… • P.1,P.2,… • 1, 2, … • 1-1,1-2,… ❖ Original orientation and stamp position The page stamp positions differ according to the orientation in which you place your originals.
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Copying Important ❒ You cannot use the bypass tray with this function. Press [Edit / Stamp]. Press [Stamp]. Press [Page Numbering]. Select the format. You can specify the stamp position, pages to be stamped, and numbering. After you specify all desired settings, press [OK]. Press [OK] twice.
Copier Functions Changing the stamp position Changes the stamp position. Press [Change] under Stamp Position. Select the desired position, and then press [OK]. Specifying the first printing page and start number (“P1,P2...”, “-1-,-2-...”, “P.1,P.2...”, “1,2...”) Below explains the example when “P1, P2 …” is selected. The steps are the same for other cases.
Copying Press [Last Number], enter the number of the page at which to stop number- ing with the number keys, and then press the {q} key. If you want to number all pages to the end, press [to the End]. When page designation is complete, press [OK].
Copier Functions To change the number to end numbering, press [Last Number], enter that number with the number keys, and then press the {q} key. Proceed to step when not changing. If you want to number all pages to the end, press [to the End]. The last number is the last page number to print.
Copying Press [OK]. When page designation is complete, press [OK]. Press [OK] twice. Place the originals, and then press the {Start} key. Note ❒ To change the number entered in step , press [Clear] or the {Clear/Stop} key, and then enter a new number. ❒...
Copier Functions Select the size of copy paper and the reproduction ratio. Press [Edit / Stamp]. Press [Edit Image]. Press [Image Repeat]. Press [OK] twice. Place the originals, and then press the {Start} key. Reference “Edit”, General Settings Guide Double Copies One original image is copied twice onto one sheet, as shown.
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Copying ❖ Metric version ART009S ❖ Inch version AMG016S Press [Edit / Stamp]. Press [Edit Image]. Press [Double Copies]. Press [OK] twice. Select the paper. Place the originals, and then press the {Start} key. Reference “Edit”, General Settings Guide...
Copier Functions Centring You can make copies with the image moved to the centre of the copy paper. GCCNTR0E Important ❒ You cannot use the bypass tray with this function. ❒ The original sizes and directions for centring are listed below. ❖...
Copying Press [Centring]. Press [OK] twice. Place the originals, and then press the {Start} key. Positive/Negative If your original is black and white, copy images are inverted. GCHATN1E Press [Edit / Stamp]. Press [Edit Image]. Press [Positive / Negative]. Press [OK] twice. Select the paper.
Copier Functions Covers You can use this function to create cover sheets by adding additional pages of different paper, or copying existing pages onto different paper. Important ❒ You cannot set the copy paper in the bypass tray. Only set cover or slip sheets in the bypass tray.
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Copying ❖ Front/Back Covers The first and last pages of your original are copied on separate paper for use as covers, or a cover sheet is inserted before the first copy and after the last copy. • Copy GCCOVE0J • Blank Set the tray for the front cover or back cover sheet.
Copier Functions Designate Use this function to have certain pages of your original copied onto slip sheets. Important ❒ You cannot place the copy paper in the bypass tray. Set the tray you want to use for slip sheets. You can select the tray for slip sheets using Tray Paper Settings in System Settings. The paper for slip sheets should be of the same size and orientation as the copy paper.
Copying Reference “Tray Paper Settings”, General Settings Guide Chapters The pages you specify with this function will appear on the front of copy sheets. GCSHOWOJ Important ❒ Before selecting this function, press [Dup./Combine/Series] and select “1 Sided→2 Sided” or “Combine”. ❒...
Copier Functions Select the paper tray that contains the sheet paper to copy the originals. Place the originals, and then press the {Start} key. Slip Sheets Every time an original page changes, a slip sheet is inserted. This function can be used to automatically insert a slip sheet between OHP transparencies, or as a stacking function.
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Copying Set the tray for the slip sheet. You can select the tray for slip sheets using Tray Paper Settings in System Settings. The paper for slip sheets should be of the same size and orientation as the copy paper. Press [Cover / Slip Sheet].
Storing Originals in the Document Server Storing Originals in the Document Server Using the Document Server enables you to store documents being read with the copy feature on the hard disk of this machine. Thus you can print them later ap- plying necessary conditions.
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Copying Note ❒ When interrupting the scan, press the {Clear/Stop} key. Pressing [Continue] from the confirmation screen resumes the scan. Pressing [Stop] deletes the scanned images. ❒ When placing originals on the exposure glass, press the {q} key after all originals are scanned.
Programs Programs You can store the frequently used copy job settings in the machine memory and recall them for future use. You can store up to 10 programs. Note ❒ You can select the standard mode or program No. 10 as the mode to be set when modes are cleared or reset, or immediately after the operation switch is turned on.
Copying Enter the program name. You can enter up to 40 characters. If you do not want to enter a program name, proceed to step Press [OK]. The screen returns to the program screen, showing the program number fol- lowed by the program name. The screen returns to the initial copy display af- ter a short time.
Programs Changing the Name of a Stored Program Changes the name of a stored program. Press the {Program} key. Press [Change Name]. Press the number of the program whose name you want to change. Enter a new name for the program. You can enter up to 40 characters.
Copying Recalling a Program Recalls a stored program and copies its contents. Press the {Program} key. Press [Recall]. Press the program number you want to recall. The stored settings are displayed. Place the originals, and then press the {Start} key. Note ❒...
3. Document Server Using the Document Server enables you to store documents being read with the copy feature on the hard disk of this machine. Thus you can print them later ap- plying necessary conditions. Relationship between Document Server and Other Functions State of the Document Server varies depending on the function used.
Document Server Reference “Sending Stored Documents”, Facsimile Reference “Displaying the List of Stored Files”, “Sending a Stored File”, Scanner Reference Document Server Display The following explains the screens and icons displayed in the Document Server function. ❖ Document Server initial display AHT028S Operational status or messages Keys for the current operation...
Using the Document Server Using the Document Server The following describes how to use the Document Server. Storing Data The following describes the procedure for storing documents on the Document Server. Important ❒ Data stored in the machine might be lost if some kind of failure occurs. The manufacturer shall not be responsible for any damage resulting from loss of data.
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Document Server Press the {Document Server} key. Press [Scan Original]. Enter a user name, file name, or password if necessary. If you do not enter a file name, one is automatically assigned. Place originals either on the exposure glass or in the ADF. Specify the original scanning conditions.
Using the Document Server Note ❒ You can use four to eight digits for specifying the password. ❒ By default, data stored in the Document Server is deleted after three days (72 hours). You can specify the time taken for the stored data to be deleted automatically.
Document Server To register or change a user name (when using a user name not registered to the Address Book) The following describes the procedure for registering or changing a user name to be attached to a stored document. Display the Scan Original display. Press [User Name].
Using the Document Server To register or change a user name (when no name is registered to the Address Book) The following describes the procedure for registering or changing a user name to be attached to a stored document. Display the Scan Original display. Press [User Name].
Document Server To set or change a password The following describes the procedure for setting or changing a password to be attached to a stored document. Display the Scan Original display. Press [Password]. Enter a password using the number keys, and then press [q]. You can use four to eight digits for specifying the password.
Using the Document Server Changing User Name, File Name or Password of a Stored Document The following describes the procedure for changing a user name, document name or password. Press the {Document Server} key. Select the document whose user name, document name or password is to be changed.
Document Server Checking the Details of a Stored Document The following describes the procedure for displaying details of a stored document. Press the {Document Server} key. Select the document whose details are to be displayed. When a password is set, enter it and then press [OK]. Press [Detail].
Using the Document Server Searching for a Stored Document The following describes the procedure for searching a stored document from user name or document name. You can rearrange the currently chronologically ordered documents in any de- sired order. ❖ To search by file name The following describes the procedure for searching a stored document from the document name.
Document Server To search by user name The following describes the procedure for searching a stored document from the user name. Press the {Document Server} key. Press [Search by User Name]. To specify a registered user name, select the user name from the displayed list, and then press [OK].
Using the Document Server Printing a Stored Document The following describes the procedure for printing a stored document. Web Image Monitor allows you to print documents stored in the Document Server from a network computer. Press the {Document Server} key. Select the document to be printed.
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Document Server Note ❒ You can use [Search by User Name] or [Search by File Name] on the upper left side of the screen to search for target documents in step ❒ In the display order field of step , you can sort the documents by [User Name], [File Name], [Date].
Using the Document Server When interrupting printing The following describes the procedure for interrupting printing work. Press the {Clear/Stop} key. Press [Stop]. Changing number of print copies while printing is in progress The following procedure explains changing the number of print copies after printing has started.
Document Server Sample print When print copies are massive, you can print a single copy in advance to check appropriateness of the printing order of the selected documents and the printing conditions. Important ❒ This feature is enabled when the sort function is selected in the printing conditions. Select the document to be printed.
Using the Document Server Printing the first page In order to confirm the print results, you can print the first page alone of the doc- ument selected from the document selection screen. When two or more documents are selected, the first page of the respective doc- uments is printed.
Document Server Deleting a Document The following describes the procedure for deleting a stored document. Important ❒ The Document Server can store up to 3000 documents. As the number of stored documents reaches 3000, storing of a new document becomes unavail- able.
Using the Document Server Displaying a Document in Document Server with Web Image Monitor The following procedure explains using Web Image Monitor to view the prop- erties of documents stored in the Document Server on your computer. Start your Web browser. Enter “http:// (IPv4 address of this machine) /”...
Document Server Downloading Stored Documents The following describes the procedure for downloading a stored document to a computer by use of Web Image Monitor. Important ❒ File Format Converter is required when downloading documents stored in copier or printer mode. Start your Web browser.
4. Appendix The following describes the copy machine's specifications and the function com- patibility. Function Compatibility A given combination of the copy features may or may not be available depend- ing on the order of its setup. Blank space: Combination available ×: Combination unavailable (Precedence is given to the function selected earlier) : Combination unavailable (Precedence is given to the function selected later) The following lists the combinations of functions.
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Appendix You cannot combine 1 Sided → 2 Sided / 2 Sided → 2 Sided with Copying from the Bypass Tray or Slip Sheet. You cannot combine Rotate Sort with Copying from the Bypass Tray, Cover / Des- ignate or Punch. You cannot combine Cover with 2 Sided →...
Supplementary Information Supplementary Information The following describes the detailed specifications of the respective functions. ❖ Mixed Size mode • Since small originals may not be correctly aligned with the original guide, the copy image may be slanted. • You can place originals of two different sizes at a time. •...
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Appendix ❖ Preset Reduce/Enlarge • You can select one of 12 preset ratios (5 enlargement ratios, 7 reduction ratios). • The following shows the relation between the original's size and copied-to paper size at respective scaling factors. • Metric version 400% (Area ratio 16 times):- 200% (Area ratio 4 times): A5 →...
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Supplementary Information ❖ Directional Size Magnification • The reproduction ratios you can specify are 25-400%. • When entering a percentage ratio, you can specify any value in the permit- ted range, regardless of original or copy paper size. However, depending on settings and other conditions, part of the image may not be copied, or margins will appear on copies.
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Appendix Internal tray 2 (1 bin tray) Paper Size and Orientation Number of Copies A3L, B4 JISL, A4KL, B5 JISKL, A5KL, B6 JISL, 125 sheets (80 g/m ) (20 lb.) A6L, 11" × 17"L, 8 " × 14"L, 8 " × 11"KL, "...
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Supplementary Information Booklet finisher (upper tray) Paper Size and Orientation Number of Copies A3L, B4 JISL, A4KL, B5 JISKL, A5KL, B6 JISL, 150 sheets (80 g/m ) (20 lb.) A6L, 11" × 17"L, 11" × 15"L, 8 " × 14"L, "...
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Appendix • When using [Left 2] or [Top 2] with [Double Copies], or [1 Sided→1 Sided], [1 Sided→2 Sided], [2 Sided→1 Sided], or [2 Sided→2 Sided] with the Combine function, select K paper for L original and L paper for K original. •...
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Supplementary Information • The tray capacity for the stapled sheets is as follows: (paper weight: 80 g/m , 20 lb.) 1000-sheet finisher Paper Size and Orientation Tray Capacity " × 11"K • 10–50 sheets: 100–20 sets A4K, 8 • 2–9 sheets: 100 sets "...
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Supplementary Information ❖ Duplex • The following paper sizes and directions allow the double-side copy. A3L, B4 JISL, A4KL, B5 JISKL, A5L, 11" × 17"L, 8 " × 14"L, " × 11"KL • You cannot use the following copy paper with this function: "...
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Appendix ❖ Booklet/Magazine • The machine sets the reproduction ratio automatically to meet the paper size and copies the originals together onto the paper. • The machine selects reproduction ratios of between 25 – 400%. • If the calculated ratio is under the minimum ratio, it is automatically ad- justed to within available range.
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Supplementary Information ❖ Background Numbering • The numbers appear to overlap the copied image in some cases. ❖ Preset Stamp • You can change the size and density of the stamp with User Tools. De- pending on the setting, density may change. •...
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Appendix • Page Numbering per copy: With 1 Sided/2 Sided using the Combine function GCANPE2E • If you use this function with the Duplex (Top to Top) function and select [P1,P2] or [1/n, 2/n], page numbers on the back are printed as follows: GCSTMPBE 1 Front 2 Back...
INDEX Centre 1 Sided 16 Pages to Combine 2 Sides Centre/Border Erase 1 Sided 2 Pages to Combine 1 Side Centre Erase 1 Sided 4 Pages to Combine 1 Side Centring 1 Sided 4 Pages to Combine 2 Sides Changing a Stored Program 1 Sided 8 Pages to Combine 1 Side Changing number of print copies while 1 Sided 8 Pages to Combine 2 Sides...
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Edit Magazine Erase Manual image density Manual Paper Select Manuals for This Machine Margin Adjustment Facsimile Functions Missing image area First printing number Mixed size mode First printing page Format of date Front/Back Covers Front & Back to 2 Sided Number keys Front cover Function Compatibility...
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SADF Text SADF mode Text/Photo Sample copy To change a file name Sample print To delete the user stamp Scanner Functions To register or change a user name Searching for a Stored Document To search by file name Selecting Copy Paper To search by user name Series Copies To set or change a password...
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In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. c means STAND BY. Trademarks ® ® PostScript , Acrobat are registered trademark of Adobe Systems Incorporated. Other product names used herein are for identification purposes only and might be trademarks of their respective companies.
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Type for MP 3500/MP 3590/Aficio MP 3500/Aficio MP 3590/IS 2435 Type for MP 4500/MP 4590/Aficio MP 4500/Aficio MP 4590/IS 2445 B297-6704...