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Kroy K4100 Owner's Manual

Kroy k4100 desktop label printer owner’s manual
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Owner's Manual
Read this manual before using your K4100
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K4100 Desktop Label Printer
Toll Free 800.776.5769
Visit www.kroy.com
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Kroy K4100
Setup
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Order Number 2562100
Rev C 3/08

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  • Page 1 Owner’s Manual Read this manual before using your K4100 Kroy K4100 Barcode Auto Date Setup Clear Label FILE FONT SIZE STYLE PRINT ¡ £ º ¢ & ƒ ¥ ± ´ " ¿ Å CAPS < > ß ß Œ...

  • Page 2: Fcc Notice

    (6) months from the date of purchase. At no charge to the customer except for inbound freight to Kroy’s service center, Kroy will, at Kroy’s option, repair or replace any product determined to be defective. Kroy will pay return UPS ground charges. A purchase receipt or other evidence of purchase will be required before warranty service is rendered.
  • Page 3 Please contact the distributor from where the product was purchased to check the terms of your purchase contract. Alternatively please contact Kroy Europe Ltd: Tel: +44 (0)118 986 5200 Fax: +44 (0)118 986 5205 Email: info@kroyeurope.com Kroy Europe Ltd WEEE Producer No.: WEE/KA0053TQ...

  • Page 4: Table Of Contents

    Table of Contents Chapter 1: Getting Started Contents of Box....................3 Printer Description.................... 4 Important Safety Precautions................5 Connecting AC Adapter..................6 Installing the Supply Cartridge................7 Chapter 2: Printing Your First Label Printing a Label....................9 Turning Printer On.................... 9 Cursor Movement.....................
  • Page 5 Using Your Printer with Other PC Applications.......... 47-48 Appendices Maintaining Your Printer................. A-1 System Messages..................B-1 Troubleshooting..................... C-1 Updating Printer Firmware..............D-1 D-2 Using Accent Characters................E-1 Using the Character Map ................F-1...

  • Page 6: Chapter 1: Getting Started

    Getting Started...

  • Page 7: Contents Of Box

    ¿ Å CAPS > Ç ß ß < Æ Œ Ç Ø SHIFT FEED ENTER (1) Owner’s Manual and (1) CD-ROM (1) K4100 Desktop Label Printer with KLDS Software and Drivers (1) AC Adapter with Power Cord (1) Serial Cable...

  • Page 8: Printer Description

    Printer Description Figure 1: Top View of Printer Tape Compartment Print Key Cutter LCD Display Function Kroy K4100 Delete/ Barcode Auto Date Setup Clear Label Keys FILE FONT SIZE PRINT STYLE Escape Key ¡ ¢ & ƒ £ º ¥...

  • Page 9: Important Safety Precautions

    Do not pull on the tape, you could damage the tape cartridge. Do not attempt internal repairs to the printer. If service or repair is needed, contact a qualified Kroy service representative. Do not touch the printhead ceramic or rollers with your fingers.

  • Page 10: Connecting Ac Adapter

    Connecting AC Adapter The AC adapter is required to power the K4100. Warning: Only use the AC adapter provided with this machine. Use of any other AC adapter will dam- age your K4100, make it unusable and void the warranty.

  • Page 11: Installing The Supply Cartridge

    Installing the Supply Cartridge Figure 4: Installing the Supply Cartridge Supply Cartridge Exit Slot Lock/Release Knob Printhead & Rollers Wind the ribbon spool on the bottom of the supply cartridge counter-clock wise two full turns in the direction of the arrow with your finger. Insert cartridge into the cartridge cavity with the lock/release knob turned counter-clockwise and the excess material threaded in the exit slot.

  • Page 12: Chapter 2: Printing Your First Label

    Floor 2 Printing Your First Label...

  • Page 13: Printing A Label

    ON. The default font is “Block”. No other font is installed on your K4100, however, other fonts of your choice can be downloaded into your K4100. The default justification is left.

  • Page 14: Editing Text

    To make a two line label, press Enter at the end of line 1 and you will see the cursor go to line 2. Type in the text “Floor 2C” on line 2. 1: Cable 2E45 1: Cable 2E45_ 2: Floor 2C_ Now that you have two lines typed, press the Print key and the auto sizing feature automatically sizes the two lines for you.

  • Page 15: Printing On Shrink Tube

    Printing on Shrink Tube Kroy offers flattened shrink tube cartridges for wire marking. Insert a shrink tube cartridge for this example. You will start with a New file. To create a New file, press the File key and select New with the Enter key. Or use Shift and File as a shortcut.

  • Page 16: Printing A Self-Laminating Wire Wrap

    Printing a Self-Laminating Wire Wrap Kroy offers self-laminating wire wrap cartridges ideal for marking terminated wires and cables. Insert a self-laminating wire wrap cartridge for this example. For our example, we kept Auto Size ON. You will start with a New file. To create a New file, press the File key and select New with the Enter key.

  • Page 17: Frequently Used Keys

    Frequently Used Keys The keyboard is used to enter label text and access menus. You will hear an audible click whenever a key is depressed. The frequently used keys on the keyboard are described below. Function keys (File, Font, Size, Style, Repeat), will automatically prompt a list of selections to choose from.

  • Page 18: Chapter 3: Operating Your Printer

    Operating Your Printer...

  • Page 19: Font Function

    This is the only font included with the K4100 . Font Menu _ Block K4100 has the option of downloading fonts from your PC. When you download a font, it will be added to your Font menu. Font Menu...

  • Page 20: Size Function

    Auto Size OFF _ 24 _Auto Size When printing, the K4100 will show what point size is being printed in the auto size mode. See below. Printing..Auto Size xx pt If you select Auto Size, the K4100 will automatically adjust the print size based on the number of lines of your label and the width of the label media.

  • Page 21: Character Styles

    The following style settings are available on the K4100: Rotate, Bold, Italic, Underline, Justify, Mirror, Frame and Vertical. To Select Multiple Styles, with less keystrokes, use the Space Bar and the cursor keys to turn styles on and off.
  • Page 22 The most common character styles used are Bold, Italic and Underline. To emphasize the text of your label using Bold, move the cursor to the position where you want to apply the Bold attribute and press the Style key. Use the left and right cursor keys to move the cursor to the left of Bold and press Enter.

  • Page 23: Other Styles

    Other Styles Other character styles include Mirror, Frame, Justify, Vertical and Rotate. To reverse the text of your label using Mirror press the Style key. Use the left and right cursor keys to move the cursor to the left of Mirror and press Enter. When turned on, an asterisk will appear.
  • Page 24 To frame just a line of text, move the cursor to the line of your text and select Line by pressing the Enter key. When turned on, an asterisk will appear 1: ATTENTION Frame Menu 2: EMPLOYEES _ Page _Line Line Frame Example: ATTENTION EMPLOYEES...
  • Page 25 Rotate Example: Auto Rotation When a self-laminating wire wrap cartridge is installed, the K4100 will automati- cally rotate and auto size the text using the instructions below. You will start with a New file. To create a New file, press the File key and select New with the Enter key.

  • Page 26: Label Setup

    Label Setup To select the Label Setup press the Shift and the Style key together. The prompt below will appear. The menu options are length, cutmark, left margin and vertical margin. Label Setup _ Length _Cutmark In the default setting, the Length of a printed label automatically adjusts to fit the length of text.
  • Page 27 The Vertical margin function allows you to move text from the top to the bottom by pixel on your label. Use the left and right cursor keys to move the cursor to the left of Vertmargin and press Enter. A prompt will appear below. Use the right and left cursor key to select an increment up to 30 pixels.

  • Page 28: Shortcuts And Hot Keys

    Shortcuts and Hot Keys A Shortcut will provide a direct route to some submenus and options. See the listing below. To use a shortcut, first press and hold the Shift or Alt key and then press the second key. Shift + File Creates a New File / Erases All Text Shift + Font Bar Code Menu...

  • Page 29: Multiple Copies & Sequencing

    Multiple Copies and Sequencing This section explains how to use the Repeat key to print multiple copies of a file or sequence text either numerically or alphabetically. Press the Repeat key to make copies or sequence labels. The prompt below will appear.
  • Page 30 Select Sequence from the Repeat menu. The Sequence menu will appear. Sequence Menu _ Insert _Alpha _Num Use the left and right cursor keys to move to the left of the option you want and press Enter to select it. Example 1 If you choose Alphabetic, the printer prompts you to enter the first letter to start the sequence.
  • Page 31 For multiple labels, Press the Repeat key and the Repeat menu will appear. Toggle your cursor to the left of Copies and press Enter to select. Repeat Menu _Sequence _ Copies The number of copies can either be typed in or you can use your up and down cursor keys.
  • Page 32 A black box will be seen where the sequence will start. 1: A Press the Print key. Example 3 Here is another example of a numeric sequence using an increment of 2 and triple digits. Enter the first number to start the sequence. We chose “006” for this example. Press Enter.
  • Page 33 Example 4 Here is an example of using multiple pages and numeric sequencing. For our example, we have typed “Line In” on the label (Page 1). 1: Line In_ Press the Repeat key and select Sequence by pressing Enter. Toggle the cursor to the left of Numeric and press Enter again.
  • Page 34 To start a new page, use the Shift and the Down Cursor key to move to the next page. A prompt will appear with the page number. Page 2 We have typed “Line Out” on the label (Page 2). 1: Line Out_ Follow the same steps for the sequence setup on Page 1 and Insert the sequence.

  • Page 35: Printer Setup

    Printer Setup To select the Printer Setup press the Shift and the Print key together. The prompt below will appear. The menu options are reset, unit of measure, density, auto off, advance cut, language, printspeed and lcd contrast. Printer Setup _ Reset _Unit _Density Select Reset to restore all factory settings and defaults.
  • Page 36 Select Auto Off to activate auto shut off. The factory default is to shut off the printer after 5 minutes of non-use. When the printer is turned off, all current label text and text attributes settings are saved. All files in memory are still saved.

  • Page 37: Bar Codes

    Code Menu to specify the type of bar code you want to print. BARCODE Menu _ None _codaBar _Code39 _Ean8 _eAn13 _I2of5 BARCODE Menu _Upca _uPce _coDe128 _Msiplessey _pdF417 K4100 has ten bar codes built-in. The following table summarizes information on these bar codes.The Checksum Fixed Valid...

  • Page 38: Bar Codes

    Select Code to change the type of bar code you want to print. The printer dis- plays the types of bar codes available. Use the left and right cursor keys to move to the left of the option you want and press Enter. If an asterisk displays to the left of the option, selecting it turns code off.

  • Page 39: File Management

    File Management To select the File Menu press the File key. Use the File Menu to create new files, open files, save files and delete files. File Menu _New_Open_Save_Delete Select New to create a new document. The printer clears any text displayed on the screen, returns all attributes to factory defaults and displays a blank edit screen so you can enter new text.
  • Page 40 If you enter a file name for an already existing file, you will see the following message: Overwrite? OK? (Y,N) Press Y to overwrite or N to enter a different file name. If you decide not to save the file, simply press Delete. Select Delete to delete files that you no longer need.

  • Page 41: Multiple Page Documents

    Multiple Page Documents You can enter multiple labels in a file by using Page Up an Page Down to access additional pages (labels). In this case, you can think of a file as a sin- gle document containing one or more pages (labels). Each label can be up to six lines.

  • Page 42: Time/Date Stamp

    Time/Date Stamp To select the Time/Date Menu press the Shift and Repeat keys together. Use the Time/Date Menu to print labels with Time/Date Menu _ Time _datE _stamP _setclOck _24Hourmode To use the Time/Date functions you must first set the real time clock with the local time and date.
  • Page 43 Select Time to add the current time to your label. Use the cursor keys to scroll to the left of Time and press Enter. The time will be added to the label where the cursor is positioned. The time can be formatted or deleted just as you had physically typed it in.

  • Page 44: Chapter 4: Pc Operations

    PC Operations...

  • Page 45: Introduction

    The K4100 will operate either standalone or as a PC printer. This new printer will operate with Microsoft Windows 98, ME, 2000 or XP. Any standard windows application such as Word, Excel or other programs can print to the K4100 via a standard Windows printer driver.

  • Page 46: Klds Software And Driver Installation

    KLDS Software and Driver Installation Installing the KLDS Software Close all programs prior to installation. Insert the Kroy Label Designer into the CD-ROM drive. On most systems the installation program will automatically start. See the steps below to help you along with your setup.

  • Page 47: Klds Operation

    Double click the KLDS Icon or go to your Start Menu\Programs\Kroy Label Designer and select it. The main screen will appear. Go to the Label Menu and select Label Setup. Click on the K4100 printer. Click OK to verify. Select the appropriate Supply Type, Size and Label Orientation that you...
  • Page 48 After creating your label, click on the Print Icon from the top tool bar, or go to the Label Menu and select Print. Select the number of copies and click OK to print your label. The K4100 will then print your label. For further assistance, go to the Help Menu of your KLDS Software.

  • Page 49: Downloading Fonts

    Downloading Fonts Downloading a Font The K4100 has the option of downloading fonts from the PC into your Font Menu. Follow the steps below. 1. Connect the serial cable to the com port of choice and to your printer. 2. Go to the Start Menu of your PC and go to Settings and select Printers.
  • Page 50 6. Go to the Font folder on the C drive of your PC and click OK. 7. Select the Font or Font Family of your choice and click OK. 8. The LCD Display of the printer will show the progress of the download using the pound sign(#) across the bottom.

  • Page 51: Using Your Printer With Other Pc Applications

    This is an example using Microsoft Word to create a label. 1. Click on the File menu and select Print. 2. Select the Kroy K4100 Label Printer in the drop down box and Click Close. 3. Click on the File Menu and select Page Setup.
  • Page 52 7. A blank label template with a blinking cursor will appear on your PC monitor. 8. Enter the label text. 9. Select Print from the File menu. Make sure that the K4100 is selected and Click OK to print the label. Note: When printing and the cartridge runs out of tape, remove and install a new cartridge, and press Feed to continue printing.

  • Page 53: Maintaining Your Printer

    Appendix A: Maintaining Your Printer The printer requires no lubrication and only minimal maintenance. Occasional cleaning of the exterior surfaces and regular cleaning of the printhead and rollers are all that is required. This appendix explains how to clean these parts of your printer.

  • Page 54: System Messages

    Appendix B: System Messages The following are system messages that the K4100 will display and an explana- tion of each message. Cannot Save (1) There is not enough memory to save your file. No Memory Either delete unneeded files or simplify labels by reducing the amount of text or the number of formatting options they contain.

  • Page 55: Troubleshooting

    This appendix explains how to solve some common problems that may arise when you are using the printer. If you are unable to correct the problem contact your Dealer or Kroy Customer Service. In the United States, call (800)347-5769; in Europe call +44-(0)118-986-5200.

  • Page 56: Updating Printer Firmware

    Appendix D: Updating Firmware Updating Firmware Updates for firmware can be found at www.kroy.com. Go to support and click on downloads. 1. Connect the serial cable to your Com port of choice and to your printer. 2. Download the updated file from our site.
  • Page 57 9. Select the firmware file and click Open. 10. The printer will then update the file. The LCD Display will show the progress of the download using the pound sign(#) across the bottom. The printer will show a receiving and an updating display.

  • Page 58: Using Accent Characters

    Appendix E: Using Accent Characters K4100 has a variety of international characters and symbols found in Blue on the keypad. Use the Alt key + the accent character and/or symbol to print out these special accent characters. In our example, we will use the ´ accent character and add it to the letter “i”...

  • Page 59: Using The Character Map

    Appendix F: Using the Character Map The K4100 has the capability to accept code to print characters not found on the keyboard. To use the character map, the Extended Mode must be on.To turn the Extended Mode on press the Alt and Space Bar together. To turn this mode off, press the Alt and Space Bar together again.

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