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Savin 3699 Key Operator Tools

Key operator tools
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Key Operator Tools

These settings allow you to set up functions you frequently use as well as store
important information, such as your fax machine's identification. In addition,
you can also customize the default settings of each function to suit your require-
ments. The Key Operator Tools settings are split into the following three catego-
ries:
System Settings
Use to store your own name and fax number, the type of line your machine is
connected to, Polling ID and other IDs, Internet Fax Settings (option required)
etc.
Also use to adjust the sounds that the machine makes, change the date and
time, and check on how many pages the machine as sent or received.
Initial Set Up
P.259
Use to set up Collate, Authorized Reception, Specified Tray, Memory Lock,
TX/RX File In HD, Specified Senders, Backup File Transmission, Program
Scan Area etc.
Box Settings
P.289
With these settings you can register, edit and delete Personal Boxes, Informa-
tion Boxes, and Transfer Boxes.
Note
For the order in which the Key Operator Tools settings are displayed,
seeP.322 "Function List".
For detailed information on the above functions, refer to the page reference
given.
Navigating Menus
• To access the Key Operator Tools, enter the code for "Kep Op. Tools"
from the User Tools main menu, then press the {#} key within 3 sec-
onds.
• Press [ Prev.] or [Next ] to switch between screens.
• Press [PrevMenu] to move to the previous menu.
• When you have finished, press [OK]. If you do not press [OK], any chang-
es to the Key Operator Tools settings you have made are not applied.
• Press [Cancel] to cancel the current setting and return to the previous
menu.
9. Key Operator Tools
P.230
229

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  • Page 1: Key Operator Tools

    9. Key Operator Tools Key Operator Tools These settings allow you to set up functions you frequently use as well as store important information, such as your fax machine's identification. In addition, you can also customize the default settings of each function to suit your require- ments.

  • Page 2: System Settings

    Key Operator Tools System Settings Enter the code for “Key Op. Counters Tools” with the number keys. Then press the {#} key. This function allows you to check the total number of transmitted, received, scanned, and printed pages on the display.

  • Page 3: Monitor Volume

    System Settings Press the {User Tools} key. Press [Exit] to return to standby mode. Monitor Volume You can change the volume of the fol- Enter the code for “Key Op. lowing sounds the machine makes: Tools” with the number keys. Then press the {#} key.

  • Page 4: Adjusting The Display Contrast

    Key Operator Tools On Hook Make sure that the machine is in standby mode. Note If the “Fax Features” or “Key Op. Tools” screen is shown, press the {User Tools} key. If any Adjust the volume using the 0 or other display is shown, press 1 keys and press [OK].

  • Page 5: Registering The Economy Transmission Time

    System Settings Note Registering the Economy If the item you require is not Transmission Time displayed, press [ Prev.] or [ N- ext] until it is. Economy Transmission allow you to Press the 0 or 1 keys to adjust take advantage of off-peak line rates the contrast.

  • Page 6: Night Timer

    Key Operator Tools Note Enter the code for “System Set- tings” with the number keys. You can program the timer to turn on or off twice daily over a 1-week cycle. Incoming faxes are received to memory (Substitute Reception) when the heater is off and not Enter the code for “Economy TX”...
  • Page 7 System Settings Enter the code for “System Set- Press [Set]. tings” with the number keys. Enter the code for “Night Timer” with the number keys. Press [ Next] to scroll through the days of the week and timers (1 or Note If the item you require is not displayed, press [ Prev.] or [ N-...

  • Page 8: Changing The User Parameters

    Key Operator Tools Note Press [OK]. If you are programming both timers for this day, then press [ Next] to display the other tim- er (e.g. “Set 2”) and repeat this procedure. To set a timer for another day, press [ Next] to display the tim- er and adjust it as necessary.
  • Page 9 System Settings User Parameter List *: Default Settings Switch Bit Item Stamp home position Off* 3,2,1 Image density adjustment level home position 000: Normal*, 001: Lighten, 010: Darken Resolution home position 00: Standard*, 01: Detail, 10: Fine Transmission Mode home position Memory Immediate Transmis-...
  • Page 10 Key Operator Tools Switch Bit Item Print Confidential File Report auto- matically Print Fax On Demand Report auto- Off* matically (optional Fax On Demand required) Print portion of image on some re- ports Substitute Reception Memory Reception if no RTI or CSI Possible Not possible* received...
  • Page 11 System Settings Switch Bit Item Collate 00: Off* 01: Messages from senders whose RTI/CSI/G4 TIDs are pro- grammed are collated 11: Messages from senders whose RTI/CSI/G4 TIDs are not pro- grammed are collated Authorized Reception 00: Off* 01: Receive messages only from senders whose RTI/CSI/G4 TIDs are programmed 11: Receive messages only from senders whose RTI/CSI/G4 TIDs are not programmed...
  • Page 12 Key Operator Tools Switch Bit Item Two in One Off* Image Rotation Off* Page Reduction Off* Rotate Sort Off* Halftone mode Standard Speed Mode Mode* Transfer Request By Tonal Signals Off* Selection of tone (PB) or UUI after tone (·) (when the optional G4 Unit is installed) Whether "To"...
  • Page 13 System Settings Note Make sure that switch 00 is dis- played. If the “Fax Features” or “Key Op. Tools” screen is shown, press the {User Tools} key. If any other display is shown, press the {Clear Modes/Energy Saver} key. Press the {User Tools} key. Note To show other switches, press Enter the code for “Key Op.

  • Page 14: File Retention

    Key Operator Tools Press [Exit] to return to the stand- Enter the code for “Prt. User. by display. Param.” with the number keys. Printing the User Parameter List Print this list to see the current User Parameter settings. Press the {Start} key to print the Make sure that the machine is in list.
  • Page 15 System Settings Press the 0 or 1 keys to select Note the time or turn this feature off. If the “Fax Features” or “Key Op. Tools” screen is shown, press the {User Tools} key. If any other display is shown, press the {Clear Modes/Energy Saver} key.
  • Page 16 Key Operator Tools When the CSI is received, it is Enter the code for “Key Op. shown on the display or printed on Tools” with the number keys. reports on the receiver's or send- Then press the {#} key. er's machine. The CSI works even if the receiver or sender uses a dif- ferent make machine.
  • Page 17 System Settings Note Enter your CSI then press [OK]. The CSI feature is not available in some countries. When using sending to Transfer Stations or machines set up with Transfer Boxes, you need to regis- ter the CSI with your own analog number (the telephone number to which your machine is connected) so that the transfer station can re-...

  • Page 18: G3 Digital Line

    Key Operator Tools Enter the code for “System Set- Press [PrevMenu] three times. tings” with the number keys. Press [Exit] to return to the stand- by mode. G3 Digital Line Enter the code for “G3-2 Analog This function requires the optional G4 Line”...
  • Page 19 System Settings The CSI can obtain digits 0-9, “+” Note and spaces. If the item you require is not displayed, press [ Prev.] or [ N- Make sure that the machine is in ext] until it is. standby mode. Registering your Own Fax Number 1 A Enter the code for “Own Fax Number 1”...

  • Page 20: G4 Digital Line

    Key Operator Tools Note G4 Digital Line If you choose “Own Fax Number 2”, the following This function requires the optional G4 screen appears. Enter your unit. second fax number with the number keys. Register these settings before con- C Press [OK]. necting to the ISDN.
  • Page 21 System Settings Enter the code for “Key Op. Registering a SPID (or Own Fax Tools” with the number keys. Number 2) Then press the {#} key. A Enter the code for “SPID” with the number keys. Enter the code for “System Set- tings”...

  • Page 22: Registering Id Codes

    Key Operator Tools H Enter the code for “Terminal Registering the TID Name” with the number keys. A Enter the code for “TID” with the number keys. I Enter the Terminal Name. B Enter the code for “Country Code” with the number keys. Reference For how to enter characters, seeP.303 “Entering and Modi-...
  • Page 23 System Settings Memory Lock ID Enter the code for “Key Op. This ID is required for printing a Tools” with the number keys. message received using the Memo- Then press the {#} key. ry Lock feature. P.140 “Printing a File Received with Memory Lock” Remote ID Register the ID that is entered dur- ing a remote transfer request and...

  • Page 24: Transfer Report

    Key Operator Tools If you make a mistake, press the Note {Clear} key and enter the correct If the “Fax Features” or “Key code. Op. Tools” screen is shown, press the {User Tools} key. If any Press [PrevMenu] three times. other display is shown, press the {Clear Modes/Energy Saver} Press [Exit] to return to the stand-...

  • Page 25: Network Settings

    System Settings Registering a G3 Direct Number Registering a G4 Fax Number A Enter the code for “G3 Direct A Enter the code for “G4 Fax Number” with the number Number” with the number keys. keys. B Enter the fax number to use as B Enter the fax number to use as the return address.

  • Page 26: Memory File Transfer

    Key Operator Tools these steps when your service repre- Enter the code for “System Param. sentative requests you to. TX” with the number keys. Important This information is sent to the des- tination that has been registered in your machine by a customer engi- neer.
  • Page 27 System Settings All documents are not erased from Enter the code for “Mem. File memory regardless of whether for- Transf” with the number keys. warding was successful or not. Details of the forwarding opera- tion are not printed in the Journal. Make sure that the machine is in standby mode.
  • Page 28 Key Operator Tools • When replacing the ADF Mainte- Enter the code for “Reset PM nance Kit, clear the ADF roller Counter” with the number keys. counter. • When replacing the Fusing Main- tenance Kit, clear the fusing unit counter and the transfer roller counter (clearing one counter will automatically clear the other).
  • Page 29 System Settings with your machine. The service tech- Note nician can also use RDS to change If you press [OK], the display in some of your machine's settings if step E will reappear. you request it. Press [Yes]. Make sure that the machine is in standby mode.
  • Page 30 Key Operator Tools Note If the item you require is not displayed, press [ Prev.] or [ N- ext] until it is. Press the 0 or 1 keys to turn this function on or off. Press [OK]. Press [PrevMenu] twice. Press [Exit] to return to the stand- by mode.

  • Page 31: Initial Setup

    Initial Set Up Initial Set Up This section describes how to set up cept those from these the following functions: machines. • “Collate” P.260. When registering a Specified Sender, you need to know the RTI or CSI that • “Authorized Reception” P.262.
  • Page 32 Key Operator Tools RTI, messages coming in from them The “Initial Set Up” menu appears. will be accepted and sent on to head office. Opening the Initial Set Up Continue from step B of any of Menu the procedures described in the rest of this section.
  • Page 33 Initial Set Up bring up the “Initial Set Up” Enter the 2-digit code of the Spec- menu. ifed Sender you wish to register with the number keys. Enter the code for “Collate” with the number keys. Note If you make a mistake, press the Note {Clear} key and try again.

  • Page 34: Authorized Reception

    Key Operator Tools as a wildcard. Press [Exit]. Reference Enter the number of copies of P.259 “Wildcards” messages you require printed with the number keys. Press [OK]. Note You can have 1-9 copies made. Values of 2 and above are valid settings for Multi-copy Recep- tion.
  • Page 35 Initial Set Up You can block out incoming messages Setting up Authorized Reception from certain fax machines by register- ing them as Specified Senders. If a fax Reference machine from which you do not wish to receive messages from tries to send For how to delete Specified Send- you a message, the line is disconnect- ers, see P.282 “Deleting Specified...
  • Page 36 Key Operator Tools Limitation Choose whether to store this item as a wildcard. If you do not register any Speci- fied Senders, you cannot set up this function. Enter the 2-digit code of the Spec- ified Sender you wish to register with the number keys.

  • Page 37: Specified Tray

    Initial Set Up Use this function to have messages Press [Exit]. from Specified Senders printed on different paper from that used to print messages from all other senders. For example, imagine green paper is set in the main paper tray, and white paper is set in the optional Paper Sup- ply Unit.
  • Page 38 Key Operator Tools same size as that loaded in the Press [Sender]. Main Paper Tray. When two Paper Supply Units are installed, load the Main Paper Tray with paper of the same width as the widest of the pa- per sizes loaded in the Paper Sup- ply Units.
  • Page 39 Initial Set Up Press [RTI/CSI]. Press [OK]. Enter the RTI or CSI of the other Press [PrevMenu]. party's fax machine you wish to register as a Specified Sender. Reference P.303 “Entering and Modifying Text” Note Press [OK]. To register another Specified Sender, continue from step E.
  • Page 40 Key Operator Tools • Specified Senders (10 items for Press the 0 or 1 keys to turn this each Forwarding Address up to a function on or off. combined maximum of 30 items for all Forwarding Addresses, 50 items when the optional Function Upgrade Card is installed.
  • Page 41 Initial Set Up You can edit these settings using Note the same procedure as used for If the item you require is not registering them. shown, press [ Prev.] or [ Next] until it is. Forwarding Mark You can have a mark stamped on Press [Receiver].
  • Page 42 Key Operator Tools Note Note If you make a mistake, press the If you make a mistake, press the { Clear} key or {Stop} key and {Clear} key and try again. try again. The {Clear} key de- Press [RTI/CSI]. letes one character at a time, and the {Stop} clears the whole line.
  • Page 43 Initial Set Up Press [OK]. Press [OK]. Press [PrevMenu]. Press [PrevMenu] twice. Press the 0 or 1 keys to turn this function on or off. Note To register another Specified Sender, continue from step L. Note Press [Exit]. You can choose to forward only messages from Specified Send- ers, or forward all messages ex- cept...
  • Page 44 Key Operator Tools Note Enter the item number of the For- warding Address you wish to de- The standby display reappears. lete with the number keys. Deleting Forwarding Addresses Follow steps A–D on “Opening the Press [Yes]. Initial Set Up Menu” P.260.
  • Page 45 Initial Set Up Press [PrevMenu]. Deleting Specified Senders (Forwarding) Follow steps A–D on “Opening the Initial Set Up Menu” P.260. to bring up the “Initial Set Up” menu. Enter the code for “Forwarding” with the number keys. Press [PrevMenu]. Note If the item you require is not shown, press [ Prev.] or [ Next] until it is.
  • Page 46 Key Operator Tools fied Sender you wish to delete Press [Yes]. with the number keys. Note If you make a mistake, press the {Clear} key and try again. Press [Sender]. Note If you press [No], the display in step H will reappear. Press [Yes].
  • Page 47 Initial Set Up Press [Exit]. Printing the Specified Sender List (Forwarding) You can check which Specified Send- ers are registered for a Forwarding Address. Follow the steps below to print this list. Follow steps A–D on “Opening the Initial Set Up Menu” P.260.

  • Page 48: Memory Lock

    Key Operator Tools Enter the item number of the For- Press [OK]. warding Address you wish to print out with the number keys. Press [Sender]. Press [PrevMenu] twice. Press [OK]. Enter the code for “Print Sender Press [PrevMenu] twice. List” with the number keys. Press [Exit].
  • Page 49 Initial Set Up Note Press [Sender] You can choose to only lock mes- sages from Specified Senders, or lock all messages except those from Specified Senders. Adjust this setting with the User Parame- ters. When shipped, the default setting is “Only Lock Messages From Specified Senders”.
  • Page 50 Key Operator Tools Press [RTI/CSI]. Press [OK]. Enter the RTI or CSI of the other Press [PrevMenu]. party's fax machine you wish to register as a Specified Sender. Reference P.303 “Entering and Modifying Text” Note Press [OK]. To register another Specified Sender, continue from step E.
  • Page 51 Initial Set Up you do not register any Specified Press the 0 or 1 keys to turn this Senders, all messages will be received function on or off. using the TX/RX File In HD func- tion. P.146 “TX/RX File Save” You can register the following items: •...
  • Page 52 Key Operator Tools Enter the code for “TX/RX File In Enter the 2-digit code of the Spec- HD” with the number keys. ified Sender you wish to register with the number keys. Note Note If the item you require is not shown, press [ Prev.] or [ Next] If you make a mistake, press the {Clear} key and try again.
  • Page 53 Initial Set Up Choose whether to store this item Press [Exit]. as a wildcard. Press the 0 or 1 keys to turn this Reference function on or off. P.259 “Wildcards” Press [OK]. Note You can choose to save only messages from Specified Send- Press [PrevMenu].
  • Page 54 Key Operator Tools Note Note The standby display reappears. If the item you require is not shown, press [ Prev.] or [ Next] until it is. Deleting Specified Senders Press [Sender]. General Procedure for Deleting Specified Senders Use this procedure to delete Specified Senders for the following features: Reference “Collate”...

  • Page 55: Printing The Specified Sender List

    Initial Set Up Note Press [OK]. If you press [No], the display in step D reappears. Press [Yes]. Note Select “off” when you want to invalidate setting. Note Press [PrevMenu] twice. If you press [No], the display in Press [Exit]. step D reappears.

  • Page 56: Backup File Transmission Settings

    Key Operator Tools Press the {Start} key. How to Print Specified Sender List The example below describes how to print Specified Senders List for the Collate feature. The procedure for Note other functions is identical except for To cancel printing, press [Can- steps C and F.
  • Page 57 Initial Set Up • Confidential Transmission Press the 0 or 1 keys to turn this • SUB Code Transmission function on or off. • E-mail Transmission (optional NIC Fax Kit required) Limitation You cannot specify the administra- tor address using a Quick Dial or Speed Dial.
  • Page 58 Key Operator Tools B Enter a name for the adminis- Program Scan Area trator address. (Setting the Scan Area) This function requires the optional Func- tion Upgrade Card. If you register the scan area before- hand, only the area of documents you have specified will be scanned in and sent.
  • Page 59 Initial Set Up • You can use Scan Area with Mem- above ( P.211). When shipped, this feature is turned off. ory Transmission (including Con- fidential Transmission Follow steps A–D on “Opening the Transfer Request Transmission), Initial Set Up Menu” P.260.
  • Page 60 Key Operator Tools Enter the scan length. Note If you make a mistake, press the {Clear} key and try again. Press [OK]. Press [PrevMenu] twice. Press [Exit]. Note The standby display reappears.

  • Page 61: Box Settings

    Box Settings Box Settings See the following pages for how to set tional Function Upgrade Card is up and delete Personal Boxes, Infor- installed). mation Boxes and Transfer Boxes. If memory runs out, you may not This feature provides the following be able to receive messages or reg- functions: ister settings.
  • Page 62 Key Operator Tools press the {User Tools} key. If any (Personal Box SUB Code) with a single key press. other display is shown, press the {Clear Modes/Energy Saver} Important key. When using the following func- Press the {User Tools} key. tions, you can use SUB codes regis- tered in Personal Boxes in place of Personal Codes.
  • Page 63 Box Settings Note Press [Others]. You can enter up to 20 charac- ters which can be digits 0-9, "#", "*" and spaces (the first charac- ter cannot be a space). If you make a mistake, press the {Clear} key and try again. If a password is already stored, enter the password.

  • Page 64: Deleting Personal Boxes

    Key Operator Tools B Specify the Quick Dial or [Press] OK. Speed Dial in which the deliv- ery destination is stored. C Press[OK]. Assigning a Quick Dial Key A Enter the code for “Assign Press [PrevMenu] three times. Key” with the number keys. Press [Exit] to return to the stand- by mode.
  • Page 65 Box Settings If you make a mistake, press the Press the {User Tools} key. {Clear} key and try again. If a password is already stored, enter the password. Press [OK]. Enter the code for “Key Op. Press [Yes]. Tools” with the number keys. Then press the {#} key.

  • Page 66: Information Boxes

    Key Operator Tools Press the {User Tools} key. Registering/Editing Information Boxes This section describes how to set up an Information Box. Enter the code for “Key Op. You can store the following items: Tools” with the number keys. • SEP Code (required) Then press the {#} key.

  • Page 67: Deleting Information Boxes

    Box Settings If you make a mistake, press the Note {Clear} key and try again. If you do not wish to register a If a password is already stored, password, go to step N. enter the password. Enter the password you wish to Press [OK].
  • Page 68 Key Operator Tools Note Make sure that the machine is in standby mode. If the item require is not dis- played, press [ Prev.] or [ Next] until it is. Enter the SEP Code of the Infor- mation box you wish to delete. Note If the “Fax Features”...
  • Page 69 Box Settings fy end receivers with Quick Dials, Press [Yes]. Speed Dials, or Groups assigned to Quick Dials that have been regis- tered beforehand. Limitation After messages are transferred, a Transfer Result Report is not sent back to the sender. Note After messages are transferred they are deleted.
  • Page 70 Key Operator Tools Note Enter the SUB code you wish to register as a Transfer Box. If the “Fax Features” or “Key Op. Tools” screen is shown, press the {User Tools} key. If any other display is shown, press the {Clear Modes/Energy Saver} key.
  • Page 71 Box Settings Press [OK]. Registering End Receivers Press [Others]. A Enter the code for “Prog. Re- ceiver” with the number keys. B Enter the number of the end re- ceiver you wish to register with the number keys. Registering a Password (SID) A Enter the code for “Program Password”...

  • Page 72: Deleting Transfer Boxes

    Key Operator Tools Press the {User Tools} key. Press [OK]. Enter the code for “Key Op. Tools” with the number keys. Then press the {#} key. Press [PrevMenu] three times. Press [Exit] to return to the stand- by mode. Enter the code for “Box Settings” with the number keys.

  • Page 73: Printing The Box List

    Box Settings If you make a mistake, press the Printing the Box List {Clear} key and try again. If a password is already stored, Follow the procedure below to print a enter the password. list showing the currently registered Personal Boxes, Information Boxes Press [OK].
  • Page 74 Key Operator Tools Enter the code for “Print Box List” with the number keys. Note If the item require is not dis- played, press [ Prev.] or [ Next] until it is. Press the {Start} key. The list is printed. Note To cancel printing, press [Can- cel].

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