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Xerox FlowPort Setup Manual

For use with document centre 240/255/265/460/470/480/490 document centre 220/230/332/340/432/420/425/432/440
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Xerox Document Centre Setup
Guide for FlowPort
This document is intended for use by FlowPort System Administrators when
configuring the following Xerox Document Centres to scan to a FlowPort server:
Document Centre 240/255/265/460/470/480/490
Document Centre 220/230/332/340/432/420/425/432/440
There are two basic things you must do on the Document Centre:
Designating a "repository" on the document centre. This is the IP address of
the FlowPort server.
Setting up a default scan template.
The procedures in this guide are provided as examples only. Because of firmware
differences, the screens you see may be different, however you may use the
concepts presented here.
Xerox Document Centre Setup Guide for FlowPort
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  Summary of Contents for Xerox FlowPort

  • Page 1 Xerox Document Centre Setup Guide for FlowPort This document is intended for use by FlowPort System Administrators when configuring the following Xerox Document Centres to scan to a FlowPort server: • Document Centre 240/255/265/460/470/480/490 • Document Centre 220/230/332/340/432/420/425/432/440 There are two basic things you must do on the Document Centre: •...
  • Page 2 Verify that the Scan-to-File feature is installed on the Document Centre. Print a Configuration sheet and check the installed options list for Scan-to-File. If the Scan-to-File is not listed, contact your Xerox service representative to obtain and install the Scan-to-File kit. You can also call 1-800-...
  • Page 3 Document Centre. Click on Properties. In the Properties column (left side of screen), click on the plus (+) sign for the Services folder. The properties for the Document Centre will display as shown below. Xerox Document Centre Setup Guide for FlowPort...
  • Page 4 Click the Repository Setup link. Under Repository Setup, perform the following: Repository List: Select Document Repository 0. Check with your Xerox Document Centre System Administrator to make sure the Repository is not in use. NOTE: Depending on the printer software model, there may only be 1 repository.
  • Page 5 If you do not know your password, contact your printer system administrator. Note: The user name and password are case sensitive. FlowPort Template Setup Click on the Services tab. The Job Submission page displays as shown below. Xerox Document Centre Setup Guide for FlowPort...
  • Page 6 Configuring a Document Centre 240/255/265/460/470/480/490 with Centreware Internet Services Click on the Distribution Templates button. Xerox Document Centre Setup Guide for FlowPort...
  • Page 7 Name: Type FlowPort (or any name that would let users know that this is the FlowPort template. It can be up to eight characters in length). Description: Type Scan to FlowPort. Owner: Type your name or the FlowPort administrator’s name. Xerox Document Centre Setup Guide for FlowPort...
  • Page 8 Configuring a Document Centre 240/255/265/460/470/480/490 with Centreware Internet Services Review the Scan Settings. Click on Edit if you need to change the default settings. Text Xerox Document Centre Setup Guide for FlowPort...
  • Page 9 Configuring a Document Centre 240/255/265/460/470/480/490 with Centreware Internet Services In the Distribution area, specify a Destination. Select Public Internet Folder from the New Destination list, and click add. Xerox Document Centre Setup Guide for FlowPort...
  • Page 10 FlowPort was successful, otherwise an error report with some specific failure notice will be printed. If the scan to FlowPort was successful a FlowPort confirmation sheet will also print. Xerox Document Centre Setup Guide for FlowPort...
  • Page 11 Verify that the Scan-to-File feature is installed on the Document Centre. Print a Configuration sheet and check the installed options list for Scan-to-File. If the Scan-to-File is not listed, contact your Xerox service representative to obtain and install the Scan-to-File kit. You can also call 1-800-ASK-XEROX for information about obtaining and installing this feature.
  • Page 12 The following settings for the FlowPort Repository setup are recommended. In your Web browser’s ) box, enter the TCP/IP Address Location address of your Document Centre. Click on Properties. Click on [+] Services. Click on [+] Stored Templates Xerox Document Centre Setup Guide for FlowPort...
  • Page 13 Type the login name NSA, and the password nsa. Click on Apply New Settings. In the dialog box that appears, type the admin User Name and Password of the Document Centre, and click OK. Xerox Document Centre Setup Guide for FlowPort...
  • Page 14 Configuring a Document Centre 220/230/332/340/432/420/425/432/440 with Centreware Internet Services Xerox Document Centre Setup Guide for FlowPort...
  • Page 15 Configuring a Document Centre 220/230/332/340/432/420/425/432/440 with Centreware Internet Services FlowPort Template Setup Next, you need to set up the scan template that you will use when scanning to FlowPort server. Select Device Index. Xerox Document Centre Setup Guide for FlowPort...
  • Page 16 Configuring a Document Centre 220/230/332/340/432/420/425/432/440 with Centreware Internet Services Select Stored Templates. Xerox Document Centre Setup Guide for FlowPort...
  • Page 17 In the Template fields, enter a name for the template in the Name field. Leave the Description and Owner fields blank. Under Services, select File. Click apply. If you see the following dialog box, click Yes. Xerox Document Centre Setup Guide for FlowPort...
  • Page 18 Click the browser’s Refresh button. You should see the name of the new template in the list of Device Templates. List of Device Templates Click on [+] next to the name of the new template in the list of Device Templates. Xerox Document Centre Setup Guide for FlowPort...
  • Page 19 Configuring a Document Centre 220/230/332/340/432/420/425/432/440 with Centreware Internet Services Click Scan and verify the scan settings. Typically, the default settings are used, however click Edit if you want to change them. Text Xerox Document Centre Setup Guide for FlowPort...
  • Page 20 Under Stored templates, select the following: TCP/IP, Public, Default (or the repository designated for FlowPort), New Auto Generate, and TIFF (Multi-Page) . Then, click Apply New Settings. The Document Center is now configured to scan to the FlowPort server. Xerox Document Centre Setup Guide for FlowPort...
  • Page 21 FlowPort was successful, otherwise an error report with some specific failure notice will be printed. If the scan to FlowPort was successful a FlowPort confirmation sheet will also print. Xerox Document Centre Setup Guide for FlowPort...