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Canon imageCLASS MF5850dn Settings Manual
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Canon imageCLASS MF5850dn Settings Manual

Canon imageCLASS MF5850dn Settings Manual

Send setting guide
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Download this manual See also: Basic Operation Manual
Send Setting Guide
This guide explains how to set up the "Send to E-mail" and
"Store to Shared Folder" functions using the Send Function
Setting Tool, and how to check if the functions are set properly
by sending an e-mail or storing a document in a shared folder.
Setting and Using
Send to E-mail Function
Setting and Using
Store to Shared Folder Function
ATTENTION
Before you start, make sure that the machine is
connected to the network and is detected by the
Send Function Setting Tool. For help, see the Starter
Guide.
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USRM1-5540-00

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Summary of Contents for Canon imageCLASS MF5850dn

  • Page 1 Send Setting Guide This guide explains how to set up the “Send to E-mail” and Print “Store to Shared Folder” functions using the Send Function Home Setting Tool, and how to check if the functions are set properly Close by sending an e-mail or storing a document in a shared folder. Setting and Using Send to E-mail Function Setting and Using...
  • Page 2 Outline Setting Up Sending an e-mail About Buttons Outline of Send to E-mail Setup Procedure The figure below shows how to set up and use the Send to E-mail function. About the screenshots The information shown in the screenshots, such as the e-mail address and SMTP server address, are for illustrative purposes only.
  • Page 3 Outline Setting Up Sending an e-mail About Buttons Selecting the function on the Select Setting window This section describes the procedure for displaying the [Send to E-mail Settings] window. Click [Send to E-mail Settings]. The [Send to E-mail Settings] window is displayed.
  • Page 4 (for example, a company name, pressed. such as Canon). Enter the e-mail address of the person who will receive the scanned image. To send a test e-mail, enter your e-mail address. Check the result later in the Sending an e-mail section.
  • Page 5 Outline Setting Up Sending an e-mail About Buttons Checking SMTP server information This section explains how to check the SMTP server’s address and its authentication method, and how to enter the confirmed information in the Tool window. What is SMTP? >>> NOTE Open your e-mail software.
  • Page 6 Outline Setting Up Sending an e-mail About Buttons Checking SMTP server information NOTE You do not have to change the SMTP server settings here if they have already been set. Consult with other users or your network administrator if changes are necessary. Enter your SMTP server name (or address) into the [SMTP Server] field.
  • Page 7 Outline Setting Up Sending an e-mail About Buttons Checking SMTP server information NOTE You do not have to change the SMTP server settings here if they have already been set. Consult with other users or your network administrator if changes are necessary. Enter your SMTP server name (or address) into the [SMTP Server] field.
  • Page 8 Outline Setting Up Sending an e-mail About Buttons Checking SMTP server information Click [Cancel]. Enter the account name (or user name) and password into the [User Name] and [Password] fields. NOTE You cannot copy and paste the password. Consult your network administrator for your password.
  • Page 9 Outline Setting Up Sending an e-mail About Buttons Checking SMTP server information Enter the account name (or user name) and password into the [User Name] and [Password] fields. NOTE You cannot copy and paste the password. Consult your network administrator for your password. SMTP server settings are complete.
  • Page 10 Outline Setting Up Sending an e-mail About Buttons Registering the Send to E-mail settings This section explains how to register the Send to E-mail settings. Click [Next]. Make sure that the settings are correct. Click [Register]. Click [Back] for corrections, if necessary. When this screen is NOTE...
  • Page 11 Outline Setting Up Sending an e-mail About Buttons Sending an E-mail This section explains how to scan a document and send the scanned image via e-mail. Set the document. Press the Sending Function key repeatedly to select the color mode * The appearance of the operation panel may differ (<E-MAIL: B&W>...
  • Page 12 Outline Setting Up Storing documents About Buttons Outline of For advanced users Store to Shared Folder Setup This guide describes the procedure for storing documents in a shared folder without access restrictions. If you want to Procedure set up a shared folder with access restrictions, see “File Sharing with Access Restriction”...
  • Page 13 Outline Setting Up Storing documents About Buttons Selecting the function on the Select Setting window This section describes the procedure for displaying the [Store to Shared Folder Settings] window. Click [Store to Shared Folder Settings]. The [Store to Shared Folder Settings] window is displayed.
  • Page 14 The name you entered in step appears on the display when the one-touch key is pressed. Enter a name for the one-touch key (for example, a company name, such as Canon). One-touch key registration is complete. Proceed to the next section.

  • Page 15: Setting Up File Sharing

    Outline Setting Up Storing documents About Buttons Setting up file sharing This section explains how to set up your computer so that it can receive the data sent from the machine. Select your operating system. For Windows XP users For Windows Vista users For Windows 7 users For Windows 2000/Server 2003/Server 2008 users If you want to set up a shared folder without access restrictions in...
  • Page 16 Outline Setting Up Storing documents About Buttons Windows XP Setting up file sharing Confirming the computer name What is the computer name? >>> On the Windows taskbar, click [Start], right-click [My Computer], Enter your computer name then click [Properties]. into the [Computer Name of Store Destination] field.

  • Page 17: Creating A Shared Folder

    Outline Setting Up Storing documents About Buttons Windows XP Setting up file sharing Creating a shared folder This section explains how to set up file sharing using the Simple File Sharing feature. The example procedure described below creates a shared folder on your desktop. For Windows XP Professional users Create a new folder on your desktop and enter a name (for...
  • Page 18 Outline Setting Up Storing documents About Buttons Windows XP Setting up file sharing   Creating a shared folder These windows are only displayed the first time you open the dialog box. If you are opening the dialog box for the second or subsequent time, proceed to step Select these checkboxes.
  • Page 19 Outline Setting Up Storing documents About Buttons Windows Vista Setting up file sharing Confirming the computer name What is the computer name? >>> Enter the name of your On the Windows taskbar, click [Start], computer into the [Computer right-click [Computer], then click Name of Store Destination] [Properties].
  • Page 20 Outline Setting Up Storing documents About Buttons Windows Vista NOTE Setting up file sharing If the [User Account Control] dialog box appears during the procedure, click [Continue]. Creating a shared folder This section explains how to set up file sharing using the Public folder.
  • Page 21 Outline Setting Up Storing documents About Buttons Windows Vista Setting up file sharing   Creating a shared folder Select the middle option. Click [Apply]. Select the lower option. Click [Apply].
  • Page 22 Outline Setting Up Storing documents About Buttons Windows Vista Setting up file sharing   Creating a shared folder On the Windows taskbar, click [Start], then select [Computer]. Open the Public Open the Users Open the hard disk drive folder. folder. where Windows Vista is installed (usually C: Drive).
  • Page 23 Outline Setting Up Storing documents About Buttons Windows Vista Setting up file sharing   Creating a shared folder Create a new folder in the Public folder and enter the desired folder name (for example, “share”). share Enter “public\” followed by the folder name you just created into the [Shared Folder Name on Store Destination Computer] field (in this example, “public\share”).
  • Page 24 Outline Setting Up Storing documents About Buttons Windows 7 Setting up file sharing Confirming the computer name What is the computer name? >>> Enter the name of your On the Windows taskbar, click [Start], computer into the [Computer right-click [Computer], then click Name of Store Destination] [Properties].
  • Page 25 Outline Setting Up Storing documents About Buttons Windows 7 NOTE Setting up file sharing If the [User Account Control] dialog box appears during the procedure, click [Yes]. Creating a shared folder This section explains how to set up file sharing using the Public folder.
  • Page 26 Outline Setting Up Storing documents About Buttons Windows 7 Setting up file sharing   Creating a shared folder Under [Public folder sharing], select the upper option. Under [Password protected sharing], select the lower option. Click [Save changes].
  • Page 27 Outline Setting Up Storing documents About Buttons Windows 7 Setting up file sharing   Creating a shared folder On the Windows taskbar, click [Start], then select [Computer]. Open the Public Open the hard disk drive folder. where Windows 7 is installed (usually C: Drive). Open the Users folder.
  • Page 28 Outline Setting Up Storing documents About Buttons Windows 7 Setting up file sharing   Creating a shared folder Create a new folder in the Public folder and enter the desired folder name (for example, “share”). share Enter “users\public\” followed by the folder name you just created into the [Shared Folder Name on Store Destination Computer] field (in this example, “users\public\share”).

  • Page 29: Folder Settings

    Outline Setting Up Storing documents About Buttons Registering the Store to Shared Folder settings This section explains how to register the Store to Shared Folder settings. Click [Next]. Make sure that the settings are correct. Click [Register]. Click [Back] for corrections, if necessary. When this screen is NOTE...
  • Page 30 Outline Setting Up Storing documents About Buttons Storing Documents to a Shared Folder This section explains how to scan a document and store the scanned image in the shared folder that you created earlier. Set the document. Press the Sending Function key repeatedly to select the color mode * The appearance of the operation panel may differ (<E-MAIL: B&W>...

  • Page 31: Starting The Remote Ui

    Remote UI Sending an e-mail Storing documents About Buttons Checking Your Settings with the NOTE Remote UI Screenshots from Windows XP are used in this section. If the e-mail you have sent is not delivered to the specified e-mail address, or if the document you have sent is not stored in the shared folder you created, use the Remote UI to check whether your settings are correct.
  • Page 32 Remote UI Sending an e-mail Storing documents About Buttons Checking Your Settings with the Remote UI Checking/editing one-touch keys Click [Address]. Check your settings. To edit the settings, Click [One-touch click [Edit]. Speed Dial]. Click the number or the name of a one-touch key to display its current settings.
  • Page 33 Remote UI Sending an e-mail Storing documents About Buttons Checking Your Settings with the NOTE Remote UI Steps 1 to 4 in this section only apply to E-mail settings. Checking/editing network settings Click [OK]. Click [Network] in the [Device] menu. E-mail settings Scroll down until you see the [E-mail/I- Fax Settings] field, and make sure that:...

  • Page 34: Troubleshooting

    About Buttons Troubleshooting If you encounter problems when sending an e-mail or storing documents in a shared folder, review the procedures described in this guide to make sure that the settings are properly set. Also check the items below and consult the e-Manual for further troubleshooting information. If “ERROR TX REPORT”...

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