Ricoh Aficio MP C3000 Scanner Reference
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Ricoh Aficio MP C3000 Scanner Reference

Scanner reference
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Table of Contents

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See also: Network Manual
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
Sending Scan Files by E-mail
1
Sending Scan Files to Folders
2
Storing Files Using the Scanner Function
3
Delivering Scan Files
4
Scanning Originals with the Network TWAIN Scanner
5
Various Scan Settings
6
Appendix
7

Operating Instructions

Scanner Reference

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Summary of Contents for Ricoh Aficio MP C3000

  • Page 1: Operating Instructions

    Operating Instructions Scanner Reference Sending Scan Files by E-mail Sending Scan Files to Folders Storing Files Using the Scanner Function Delivering Scan Files Scanning Originals with the Network TWAIN Scanner Various Scan Settings Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine"...
  • Page 2 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice.
  • Page 3 Manual for This Machine Refer to the manuals that are relevant to what you want to do with the machine. ❖ About This Machine Be sure to read the Safety Information in this manual before using the ma- chine. This manual provides an introduction to the functions of the machine. It also explains the control panel, preparation procedures for using the machine, how to enter text, and how to install the CD-ROMs provided.
  • Page 4 ❖ Other manuals • Manuals for This Machine • Safety Information • Quick Reference Copy Guide • Quick Reference Fax Guide • Quick Reference Printer Guide • Quick Reference Scanner Guide • PostScript3 Supplement • UNIX Supplement • Manuals for DeskTopBinder Lite •...

  • Page 5: Table Of Contents

    TABLE OF CONTENTS Manual for This Machine ..................i How to Read This Manual ..................1 Symbols ........................1 About the Scanner Functions................2 Display Panel......................3 Simplified Display.......................3 Confirmation Displays ....................4 Scanner Features....................7 1. Sending Scan Files by E-mail Before Sending Scan Files by E-mail..............9 Outline of Sending Scan Files by E-mail..............9 Preparation for Sending by E-mail ................10 Registering E-mail Addresses in the Address Book..........
  • Page 6 Simultaneous Storage and Sending by Scan to Folder ........57 3. Storing Files Using the Scanner Function Before Storing Files.....................59 Outline of File Storage under the Scanner Function ..........59 Basic Operation for Storing Scan Files .............61 Specifying File Information for a Stored File ............63 Specifying a User Name ..................63 Specifying a File Name ....................64 Specifying a Password.....................65...
  • Page 7 6. Various Scan Settings Scan Settings .....................105 Items for Specifying Scan Settings..............106 Scan Type ......................106 Resolution ......................107 Scan Size .......................107 Edit .........................114 Adjusting Image Density ...................115 Setting of Original Feed Type ................116 Original Orientation ....................116 Original Settings.....................118 Stamp........................120 Batch, SADF ......................121 Divide ........................

  • Page 9: How To Read This Manual

    How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the "Safety Information" section of About This Ma- chine.

  • Page 10: About The Scanner Functions

    About the Scanner Functions This section describes functions you can use in the scanner mode. For details about each function, see respective chapters. ❖ Sending scanned files There are several methods you can use to send captured data as files to com- puters.

  • Page 11: Display Panel

    Display Panel This section explains the simplified display and three confirmation screens: Check Modes, Preview, and Transmission File Status. You can find explanations about the E-mail screen, Scan to Folder screen, List of Stored Files screen, or Network Delivery Scanner screen in this manual. For de- tails, see "E-mail Screen", "Scan to Folder Screen", "List of Stored Files", and "Net- work Delivery Scanner Screen".

  • Page 12: Confirmation Displays

    Note ❒ To return to the initial screen, press {Simplified Display} again. ❒ Certain keys do not appear on the simplified display. Confirmation Displays This section explains three confirmation displays: Check Modes, Preview and Transmission File Status. Check Modes This section explains items that are displayed and how to display the Check Modes screen.
  • Page 13 Preview This section explains items that are displayed and how to display the Preview screen. Use the Preview screen to check that of originals have been scanned correctly. You can display the Preview screen when sending files by e-mail or Scan to Fold- er, delivering files, or simultaneously sending and delivering files.
  • Page 14 Reference p.69 “Checking a Stored File Selected from the List” Transmission File Status This section explains items that are displayed and how to display the Transmis- sion File Status screen. Use the Transmission File Status screen to check e-mail transmission, Scan to Folder, and delivery results.

  • Page 15: Scanner Features

    Scanner Features This section explains Scanner Features settings. To display the Scanner Features screen, press {User Tools / Counter}. For detailed setting method, see General Settings Guide. ❖ General Settings Items Description Switch Title Sets index to use when the list of destinations of this machine is displayed.

  • Page 16: Initial Settings

    ❖ Send Settings Items Description Compression (Black & White) Specify a compression method for files scanned in black and white. Compression (Gray Scale / Full specify a compression method for files scanned in Color) gray scale or full color. High Compression PDF Level Specify the data compression method for High Com- pression PDF files.

  • Page 17: Sending Scan Files By E-Mail

    1. Sending Scan Files by E-mail You can attach scan files to e-mails and send them via connections such as LAN and the Internet. Before Sending Scan Files by E-mail This section explains the necessary preparations and the procedure for sending scan files by e-mail.

  • Page 18: Preparation For Sending By E-Mail

    Sending Scan Files by E-mail Preparation for Sending by E-mail This section explains the preparation and settings for sending scan files by e- mail. Connect the machine to the network. Connect the machine to the network using an Ethernet cable or IEEE 1394 ca- ble, or wireless LAN (IEEE 802.11b).

  • Page 19: E-Mail Screen

    Before Sending Scan Files by E-mail E-mail Screen This section explains the screen layout when sending scan files by e-mail. The function items displayed serve as selector keys. You can select or specify an item by pressing it. When you select or specify an item on the display panel, it is highlighted like ].

  • Page 20: Basic Operation For Sending Scan Files By E-Mail

    Sending Scan Files by E-mail Basic Operation for Sending Scan Files by E-mail This section describes the basic operation for sending scan files by e-mail. Make sure that no previous settings remain. If a previous setting remains, press {Clear Modes}. If the network delivery scanner screen or Scan to Folder screen appears, switch to the E-mail screen.
  • Page 21 Basic Operation for Sending Scan Files by E-mail Specify the destination. You can specify multiple destinations. For details, see "Specifying E-mail Destinations". If necessary, press [Text] to enter the e-mail message. For details, see "Specifying the E-mail Message" If necessary, press [Subject] to specify the e-mail subject. For details, see "Specifying the E-mail Subject".
  • Page 22 Sending Scan Files by E-mail Reference p.15 “Switching to the E-mail Screen” p.105 “Various Scan Settings” p.115 “Adjusting Image Density” p.116 “Setting of Original Feed Type” p.125 “Setting File Type and File Name” p.16 “Specifying E-mail Destinations” p.30 “Specifying the E-mail Message” p.29 “Specifying the E-mail Subject”...

  • Page 23: Switching To The E-Mail Screen

    Switching to the E-mail Screen Switching to the E-mail Screen This section explains how to switch the screen to the E-mail screen. If the Scan to Folder screen is being displayed, press [E-mail] to switch to the E- mail screen. If the network delivery scanner screen is being displayed, switch to the E-mail screen as follows: Press [Delivery Dest.].

  • Page 24: Specifying E-Mail Destinations

    Sending Scan Files by E-mail Specifying E-mail Destinations This section explains how to specify e-mail destinations. You can specify e-mail destinations by any of the following methods: • Select the destination from the machine’s address book • Enter the e-mail address directly •...
  • Page 25 Specifying E-mail Destinations If the target destination does not appear, take one of the following steps: • Display the destination by selecting its initial letter from the title • Display the destination by pressing [U] or [T] Note ❒ Depending on the security setting, some destinations may not appear in the destination list.
  • Page 26 Sending Scan Files by E-mail Searching the machine’s address book for the destination and selecting it This section explains how to search the machine’s address book for the destina- tion and select it. Press [Search Dest.]. To search by name, press [Name]. To search by e-mail address, press [E-mail Address].
  • Page 27 Specifying E-mail Destinations Select a destination. Select [To], [Cc], or [Bcc]. Press [OK]. Note ❒ If [LDAP Search] is set to [On] in [System Settings], check that [Address Book] in the upper part on the screen has been selected before executing the search.

  • Page 28: Entering An E-Mail Address Manually

    Sending Scan Files by E-mail Entering an E-mail Address Manually This section explains how to enter an e-mail address manually. Press [Manual Entry]. The soft keyboard appears so you can enter the e-mail address. Enter the e-mail address. Press [OK]. Note ❒...

  • Page 29: Selecting Destinations By Searching An Ldap Server

    Specifying E-mail Destinations Selecting Destinations by Searching an LDAP Server By accessing an LDAP server, you can search for destinations and select them. Important ❒ To use this function, an LDAP server must be connected to the network. In addition, under [System Settings], the server must be registered and [LDAP Search] must be set to [On].
  • Page 30 Sending Scan Files by E-mail If necessary, press [Advanced Search], and then specify the detailed search criteria. By pressing [Advanced Search], you can search using criteria such as [Name], [E- mail Address], [Company Name], [Department Name], and [Search Options]. You can also search by combining the [Beginning Word] or [End Word] criteria with the other criteria.
  • Page 31 Specifying E-mail Destinations • [Exact Match]: The names which correspond to an entered character or char- acters are targeted. For example, to search for "ABC", enter "ABC". • [Include one Word]: The names which contain an entered character or char- acters are targeted.

  • Page 32: Registering A Directly-Entered Destination In The Address Book

    Sending Scan Files by E-mail Registering a Directly-Entered Destination in the Address Book This section explains how to register a directly-entered destination in the ma- chine’s address book. You can also register a destination selected from the LDAP server. In the destination field, display the destination you want to register. Press [Prg.

  • Page 33: Specifying The E-Mail Sender

    Specifying the E-mail Sender Specifying the E-mail Sender This section explains how to specify the e-mail sender. To send e-mail, you must specify the name of the sender. You can specify the e-mail sender by any of the following methods: •...

  • Page 34: Using A Registration Number To Specify A Sender Name

    Sending Scan Files by E-mail Using a Registration Number to Specify a Sender Name Select the sender from the destination list according to the registration number. Press [Sender Name]. Press [Registration No.]. Using the number keys, enter the five-digit registration number assigned to the required destination folder.

  • Page 35: Selecting The Sender By Searching The Machine's Address Book

    Specifying the E-mail Sender Selecting the Sender by Searching the Machine’s Address Book This section explains how to select the sender by searching the machine’s ad- dress book. Press [Sender Name]. Press [Search]. To search by name, press [Name]. To search by e-mail address, press [E-mail Address]. The soft keyboard appears so you can specify a name or e-mail address to search by.
  • Page 36 Sending Scan Files by E-mail Press [Start Search]. Destinations that match the search criteria are displayed. Select the sender. Press [OK]. Note ❒ If [LDAP Search] is set to [On] in [System Settings], check that [Address Book] in the upper part on the screen has been selected before executing the search. ❒...

  • Page 37: Specifying The E-Mail Subject

    Specifying the E-mail Subject Specifying the E-mail Subject This section explains how to specify the e-mail subject. Press [Subject]. The soft keyboard appears. Enter the subject. Press [OK].

  • Page 38: Specifying The E-Mail Message

    Sending Scan Files by E-mail Specifying the E-mail Message This section explains how to specify the e-mail message. The message can be created in the following ways: • Select the e-mail message from the list • Enter the message directly Selecting a Message from the List You can select a message from the list.

  • Page 39: Manual Entry Of A Message

    Specifying the E-mail Message Manual Entry of a Message You can enter the message manually. Press [Text]. Press [Manual Entry]. The soft keyboard appears so you can enter the message. Enter the message. Press [OK] twice.

  • Page 40: Simultaneous Storage And Sending By E-Mail

    Sending Scan Files by E-mail Simultaneous Storage and Sending by E-mail This section explains how to store a file and simultaneously send it by e-mail. Press [Store File]. Make sure [Send & Store] is selected. If necessary, specify file data, such as [User Name], [File Name], and [Password]. For details, see "Specifying File Information for a Store File".

  • Page 41: Sending The Url By E-Mail

    Simultaneous Storage and Sending by E-mail Sending the URL by E-mail This section explains how to send the URL of the stored file by e-mail. Important ❒ To send the URL of the stored file by e-mail without sending the file itself, you must specify the setting in [Scanner Features].
  • Page 42 Sending Scan Files by E-mail ❒ For details about the functions for displaying and downloading stored files using Web Image Monitor, see Network Guide. ❒ To display details about the functions for managing stored files using Web Image Monitor, click [Help] on the upper right of each Web browser's win- dow.

  • Page 43: Sending Scan Files To Folders

    2. Sending Scan Files to Folders Using the Scan to Folder function, you can send scan files over the network to shared folders, FTP server folders, or NetWare folders. Before Sending Files by Scan to Folder This section describes the preparations and procedure for sending files by Scan to Folder.
  • Page 44 Sending Scan Files to Folders Sending files to an FTP server ZZZ510S This machine Client computer You can send scan files to FTP server You can browse scanned files saved to an folders. To send scan files to FTP server FTP server from a client computer.
  • Page 45 Before Sending Files by Scan to Folder Sending files to a NetWare server ZZZ511S This machine Client computer You can send scan files to NetWare fold- To download files, a computer must be ers. To send scan files to NetWare fold- running the NetWare client and be ers, use the NCP protocol.

  • Page 46: Preparation For Sending By Scan To Folder

    Sending Scan Files to Folders Preparation for Sending by Scan to Folder This section describes the preparations and settings for sending scan files by Scan to Folder. Important ❒ Files can be sent to shared folders on client computers. ❒ Files can also be sent to FTP servers if any exist on the network. Files can also be sent to FTP servers if any exist on the network.

  • Page 47: Registering Destination Folders In The Address Book

    Before Sending Files by Scan to Folder Registering Destination Folders in the Address Book You can register the addresses of frequently-used destination folders in the ad- dress book. Register the folder addresses in [Address Book Management] under [Administrator Tools] from [System Settings]. These addresses can also be registered as groups.

  • Page 48: Scan To Folder Screen

    Sending Scan Files to Folders Scan to Folder Screen This section describes the screen layout when sending scan files by Scan to Folder. The function items displayed serve as selector keys. You can select or specify an item by pressing it. When you select or specify an item on the display panel, it is highlighted like [ ].

  • Page 49: Basic Operations When Using Scan To Folder

    Basic Operations When Using Scan to Folder Basic Operations When Using Scan to Folder This section describes the basic operations involved in using Scan to Folder. Make sure that no previous settings remain. If a previous setting remains, press {Clear Modes}. If the network delivery scanner screen or E-mail screen appears, switch to the Scan to Folder screen.
  • Page 50 Sending Scan Files to Folders Specify the destination. You can specify multiple destinations. For details, see "Specifying Scan to Folder Destinations". Press {Start}. If you are scanning batches, place the next originals. Note ❒ If you have selected more than one destination, you can press [U] or [T] next to the destination field to scroll through the destinations.

  • Page 51: Switching To The Scan To Folder Screen

    Switching to the Scan to Folder Screen Switching to the Scan to Folder Screen This section explains how to switch to the Scan to Folder screen. If the E-mail screen is being displayed, press [Folder] to switch to the Scan to Folder screen.

  • Page 52: Specifying Scan To Folder Destinations

    Sending Scan Files to Folders Specifying Scan to Folder Destinations This section explains how to specify Scan to Folder destinations. You can send a file by Scan to Folder by any of the following methods: • Select a destination registered in the machine’s address book •...
  • Page 53 Specifying Scan to Folder Destinations Selecting a destination registered in the destination list Select the destination from the destination list. In the destination list, press the key including the destination name. The key of the selected destination is highlighted, and the destination appears in the destination field at the top of the screen.
  • Page 54 Sending Scan Files to Folders Press [OK]. By pressing [Change], you can change the selected destination. Searching the machine’s address book for the destination and selecting it This section explains how to search the machine’s address book for the destina- tion and select it.
  • Page 55 Specifying Scan to Folder Destinations If necessary, press [Advanced Search], and then specify the detailed search criteria. By pressing [Advanced Search], you can search using criteria such as [Name], [E- mail Address], and [Folder Name]. You can also search by combining the [Beginning Word] or [End Word] criteria with the other criteria.

  • Page 56: Sending Files To A Shared Network Folder

    Sending Scan Files to Folders Sending Files to a Shared Network Folder This section explains how to specify the destination when sending files to a shared network folder. Important ❒ The shared folder must have been created on the client computer in advance. ❒...
  • Page 57 Specifying Scan to Folder Destinations Depending on the destination setting, enter the password for logging on to the client computer. Press [Manual Entry] for the password to display the soft keyboard. Press [Connection Test]. A connection test is performed to check whether the specified shared folder exists.
  • Page 58 Sending Scan Files to Folders Specifying the path by browsing the network for destinations You can browse computers on the network for the destination folder, and then specify the path. Press [Manual Entry]. Press [SMB]. Press [Browse Network] under the path name field. Domains or workgroups on the network appear.

  • Page 59: Sending Files To An Ftp Server

    Specifying Scan to Folder Destinations Note ❒ If authentication is required to access the folder, the login screen appears. Enter the user name and password. ❒ If you change the protocol after entering the path name, user name, or pass- word, a confirmation message appears.
  • Page 60 Sending Scan Files to Folders Press [Manual Entry] on the right side of the path field. Enter the path for the folder. The following is an example of a path where the folder name is "user" and the subfolder name is "lib": user\lib. Press [OK].

  • Page 61: Sending Files To An Nds Tree Or Netware Server

    Specifying Scan to Folder Destinations Sending Files to an NDS Tree or NetWare Server This section explains how to specify destinations when sending files to an NDS tree or NetWare server. You can send a file to an NDS tree or NetWare server by any of the following methods: •...
  • Page 62 Sending Scan Files to Folders Enter the path for the folder. If you set the connection type to [NDS], the NDS tree name is "tree", the name of the context including the volume is "context", the volume name is "volume", and the folder name is "folder", the path will be \\tree\volume.context\folder".
  • Page 63 Specifying Scan to Folder Destinations Specifying the path to a destination folder in an NDS tree or on a NetWare server by browsing the network You can browse the network and specify the path to a destination folder in an NDS tree or on a NetWare server.

  • Page 64: Registering The Path To The Selected Destination In The Address Book

    Sending Scan Files to Folders ❒ The machine may fail to transfer the file if you do not have write privileges for the folder or there is not enough free hard disk space. ❒ You can register the path to the destination in the machine’s address book. For details, see "Registering the Path to the Selected Destination in the Ad- dress Book".

  • Page 65: Simultaneous Storage And Sending By Scan To Folder

    Simultaneous Storage and Sending by Scan to Folder Simultaneous Storage and Sending by Scan to Folder This section explains how to store a file and simultaneously send it by Scan to Folder. Press [Store File]. Make sure that [Send & Store] is selected. If necessary, specify file data, such as [User Name], [File Name], and [Password].
  • Page 66 Sending Scan Files to Folders...

  • Page 67: Storing Files Using The Scanner Function

    3. Storing Files Using the Scanner Function Using the scanner function, you can store scan files in the machine and then send the stored files by e-mail or Scan to Folder. Before Storing Files This section outlines file storage under the scanner function and provides relat- ed cautions.
  • Page 68 Storing Files Using the Scanner Function ZZZ512S This Machine Client Computer You can store scan files on the machine’s Using DeskTopBinder, you can, over the hard disk. The stored files can be sent by network, view, copy, or delete files stored e-mail, Scan to Folder, or the network de- in the machine.

  • Page 69: Basic Operation For Storing Scan Files

    Basic Operation for Storing Scan Files Basic Operation for Storing Scan Files This section describes the basic operation for storing scan files. Make sure that no previous settings remain. If a previous setting remains, press {Clear Modes}. Place originals. If necessary, press [Scan Settings] to specify scanner settings such as resolu- tion and scan size.
  • Page 70 Storing Files Using the Scanner Function Press [OK]. Press {Start}. If you are scanning batches, place the next originals. Note ❒ Depending on the security setting, [Access Privileges] may appear instead of [User Name]. For details about specifying [Access Privileges], consult the administrator.

  • Page 71: Specifying File Information For A Stored File

    Specifying File Information for a Stored File Specifying File Information for a Stored File You can specify data for a stored file, such as user name, file name, and pass- word. By specifying data for a stored file, you can search for the file by user name or file name, or protect the file with a password to prevent other people from ac- cessing the file.

  • Page 72: Specifying A File Name

    Storing Files Using the Scanner Function Specifying a File Name This section explains how to change the name of a stored file. A stored file is allocated a name starting with "SCAN" followed by a 4-digit number. • Example: SCAN0001 You can change this file name.

  • Page 73: Specifying A Password

    Specifying File Information for a Stored File Specifying a Password You can specify a password for the stored file. Important ❒ Do not forget the password. If you forget it, consult the system administrator of the machine. By specifying a password, you can ensure that only the people who know the password can view the file.

  • Page 74: Displaying The List Of Stored Files

    Storing Files Using the Scanner Function Displaying the List of Stored Files This section describes the list of stored files. Using the list of stored files, you can delete stored files or change the file data. List of Stored Files This section describes how the list of stored files is displayed.

  • Page 75: Searching The List Of Stored Files

    Displaying the List of Stored Files [Preview] List of stored files Press this to display a preview of the se- Displays the list of stored files. lected file. For Detail, see "Checking a If the selected file does not appear, press Stored File Selected from the List".
  • Page 76 Storing Files Using the Scanner Function Searching by file name You can search for a stored file by its file name. Press [Select Stored File]. Press [File Name]. The soft keyboard appears. Enter the file name. For information about how to enter characters, see General Settings Guide. Press [OK].

  • Page 77: Checking Stored Files

    Checking Stored Files Checking Stored Files You can display the Preview screen and check a stored file on the machine or from the client computer. Checking a Stored File Selected from the List This section explains how to preview a file selected from the list of stored files. Press [Select Stored File].
  • Page 78 Storing Files Using the Scanner Function Stored File Preview Screen ALQ022S [Zoom Out], [Zoom In] Display File In previewing, you can reduce or enlarge The name and size of the selected file ap- the file image. pear. Display Page [←][→][↑][↓] You can scroll the preview screen.

  • Page 79: Checking Stored Files From A Client Computer

    Checking Stored Files Checking Stored Files from a Client Computer Using DeskTopBinder Lite or Web Image Monitor, you can also display the list of files stored in the machine on a client computer. Important ❒ To view stored files from a client computer, the IPv4 address of the machine must be specified.
  • Page 80 Storing Files Using the Scanner Function Using Web Image Monitor to Display Stored Files The stored files are displayed and can be checked also on a client computer using Web Image Monitor. The stored files will appear in the Web Image Monitor window as follows: When you enter http:// (machine IPv4 address)/ in the address bar of the Web browser on a client computer, the top page of Web Image Monitor appears.

  • Page 81: Sending A Stored File

    Sending a Stored File Sending a Stored File You can either send the selected file or the URL of the file location. This section mainly explains how to select the files you want to send by e-mail or Scan to Folder, or deliver using the network delivery scanner. For details about operating procedures for individual functions, see the appropriate chap- ters.
  • Page 82 Storing Files Using the Scanner Function Note ❒ If you choose a file protected by a password, a screen to enter the password appears. To select the file, enter the correct password, and then press [OK]. ❒ When you send a stored file by e-mail, either the file can be attached to the e-mail or the URL of the file location can be sent.

  • Page 83: Managing Stored Files

    Managing Stored Files Managing Stored Files This section explains how to delete stored files and how to change the data for stored files. Deleting a Stored File This section explains how to delete a stored file. Press [Select Stored File]. The list of stored files appears.

  • Page 84: Changing Data For A Stored File

    Storing Files Using the Scanner Function Changing Data for a Stored File You can change data for a stored file, such as [User Name], [File Name], and [Pass- word]. Note ❒ Information for files waiting for delivery cannot be changed. Changing a user name You can change the user name for a stored file.
  • Page 85 Managing Stored Files Press [OK]. Make sure that the user name was changed as necessary, and press [Exit]. Note ❒ Using Web Image Monitor or DeskTopBinder, you can also change the user name of a file stored in the machine from the client computer. For de- tails about Web Image Monitor, see Web Image Monitor Help.
  • Page 86 Storing Files Using the Scanner Function Changing a file name You can change the file name of a stored file. Press [Select Stored File]. The list of stored files appears. Press [Manage / Delete File]. Select the file containing the file information you want to change. If you select a password-protected file, a screen for entering the password ap- pears.
  • Page 87 Managing Stored Files Changing a password Enter the password for accessing the stored file. Important ❒ Be sure not to forget the password. If you forget it, consult the system admin- istrator of the machine. Press [Select Stored File]. The list of stored files appears. Press [Manage / Delete File].
  • Page 88 Storing Files Using the Scanner Function...

  • Page 89: Delivering Scan Files

    4. Delivering Scan Files Using the ScanRouter delivery software, you can deliver by various methods scan files produced by the machine. Before Delivering Files This section describes the necessary preparations and the procedure for using the network delivery scanner. Important ❒...

  • Page 90: Preparing To Deliver A File

    Delivering Scan Files Preparing to Deliver a File This section describes the preparations and settings for delivering scan files. Important ❒ To use the network delivery scanner, you need a delivery server on which an application such as the optional the ScanRouter delivery software is installed. For details about the ScanRouter delivery software, see the manuals supplied with the ScanRouter delivery software.

  • Page 91: Installing Desktopbinder Lite From The Supplied Cd-Rom

    Before Delivering Files Installing DeskTopBinder Lite from the Supplied CD-ROM This section explains how to install DeskTopBinder Lite on a client computer from the supplied "Scanner/PostScript Drivers and Utilities" CD-ROM. To view or receive files delivered to the in-trays, you must install DeskTopBind- er Lite on the client computer.

  • Page 92: Network Delivery Scanner Screen

    Delivering Scan Files Network Delivery Scanner Screen This section describes the screen layout when using the network delivery scan- ner. The function items displayed serve as selector keys. You can select or specify an item by pressing it. When you select or specify an item on the display panel, it is highlighted like [ ].

  • Page 93: Basic Operation For Delivering Files

    Basic Operation for Delivering Files Basic Operation for Delivering Files This section describes the basic operation for delivering scan files using the net- work delivery scanner. Important ❒ You must register destinations and senders in advance using the ScanRouter delivery software installed on the delivery server. Make sure that no previous settings remain.
  • Page 94 Delivering Scan Files Specify the destination. You can specify multiple destinations. For details, see "Specifying Delivery Destinations". If necessary, press [Subject] to specify the e-mail subject. For details, see "Specifying the Subject of the E-mail to Be Transmitted via the Delivery Server".
  • Page 95 Basic Operation for Delivering Files Reference p.88 “Switching to the Network Delivery Scanner Screen” p.105 “Various Scan Settings” p.115 “Adjusting Image Density” p.116 “Setting of Original Feed Type” p.89 “Specifying Delivery Destinations” p.97 “Specifying the Subject of the E-mail to Be Transmitted via the Deliv- ery Server”...

  • Page 96: Switching To The Network Delivery Scanner Screen

    Delivering Scan Files Switching to the Network Delivery Scanner Screen This section explains how to switch the screen to the network delivery scanner screen. If the E-mail screen or Scan to Folder screen is being displayed, switch to the net- work delivery scanner screen.

  • Page 97: Specifying Delivery Destinations

    Specifying Delivery Destinations Specifying Delivery Destinations This section explains how to specify delivery destinations. Selecting Destinations Registered in the Delivery Server’s Address Book This section explains how to select destinations registered in the delivery serv- er’s address book You can select a delivery destination registered in Destination List of the deliv- ery server by any of the following methods: •...
  • Page 98 Delivering Scan Files Selecting destinations by entering their registration numbers Select a destination by entering its Short ID10000 number (registered using the ScanRouter delivery software). For details about how to set Short ID10000s, see the manuals supplied with the ScanRouter delivery software. Press [Reg.
  • Page 99 Specifying Delivery Destinations Selecting destinations by searching the delivery server’s Destination List In the delivery server’s Destination List, you can search for destinations and se- lect them. Press [Search Dest.]. To search by name, press [Name]. To search by comment, press [Comment]. The soft keyboard appears so you can enter the name or comment.
  • Page 100 Delivering Scan Files Note ❒ The Comment search function searches for destinations by comment infor- mation, which is a registration item required by the ScanRouter delivery software. ❒ By pressing [Details], you can view details about the selected destinations. ❒ Up to 100 destinations can be displayed as search results. ❒...

  • Page 101: Specifying The Sender

    Specifying the Sender Specifying the Sender This section explains how to specify the e-mail sender when sending a file by e- mail via the delivery server. You can specify the sender by any of the following methods: • Select the sender from the sender list in the delivery server’s Destination List •...

  • Page 102: Selecting The Sender By Entering The Registration Number

    Delivering Scan Files Selecting the Sender by Entering the Registration Number You can select the sender by entering the registration number. Press [Sender Name]. Press [Registration No.]. Using the number keys, enter the three-digit registration number assigned to the required destination folder. If the entered number is less than five digits, press {q} after the last number.

  • Page 103: Selecting A Sender By Searching The Delivery Server's Destination List

    Specifying the Sender Selecting a Sender by Searching the Delivery Server’s Destination List This section explains how to select a sender by searching the delivery server’s Destination List. Press [Sender Name]. Press [Search]. To search by name, press [Name]. To search by comment, press [Comment]. The soft keyboard appears so you can enter the name or comment.
  • Page 104 Delivering Scan Files If necessary, press [Advanced Search], and then specify the detailed search criteria. By pressing [Advanced Search], you can search by [Name] and [Comment]. You can also search by combining the [Beginning Word] or [End Word] criteria with the other criteria.

  • Page 105: Specifying The Subject Of The E-Mail To Be Transmitted Via The Delivery Server

    Specifying the Subject of the E-mail to Be Transmitted via the Delivery Server Specifying the Subject of the E-mail to Be Transmitted via the Delivery Server This section explains how to specify the e-mail subject when sending a file by e- mail via the delivery server.

  • Page 106: Simultaneous Storage And Delivery

    Delivering Scan Files Simultaneous Storage and Delivery This section explains how to store a file and simultaneously deliver it. Press [Store File]. Make sure that [Send & Store] is selected. If necessary, specify file data, such as [User Name], [File Name], and [Password]. For details, see "Specifying File Information for a Stored File".

  • Page 107: Scanning Originals With The Network Twain Scanner

    5. Scanning Originals with the Network TWAIN Scanner Using the machine, you can scan originals into a client computer over the net- work. Before Using the Network TWAIN Scanner This section describes the preparations and procedure for using the network TWAIN scanner.

  • Page 108: Outline Of The Network Twain Scanner

    Scanning Originals with the Network TWAIN Scanner Outline of the Network TWAIN Scanner This section outlines the network TWAIN scanner function. In the TWAIN scanner mode, you can share this machine among multiple com- puters. Therefore, you don't have to prepare a special computer for scanner or reconnect the scanner and each computer every time you need to use it.

  • Page 109: Preparing To Use The Network Twain Scanner

    Before Using the Network TWAIN Scanner Preparing to Use the Network TWAIN Scanner This section describes the preparations and settings for using the machine as a network TWAIN scanner. Important ❒ To use the network TWAIN scanner, an application that supports the scan- ner, such as DeskTopBinder Lite, must be installed on the computer.

  • Page 110: Installing The Twain Driver From The Supplied Cd-Rom

    Scanning Originals with the Network TWAIN Scanner Installing the TWAIN Driver from the Supplied CD-ROM This section explains how to install the TWAIN driver on a client computer from the supplied "Scanner/PostScript Drivers and Utilities" CD-ROM. To use the network TWAIN scanner, you must install the TWAIN driver on a cli- ent computer.

  • Page 111: Basic Network Twain Scanner Operation

    Basic Network TWAIN Scanner Operation Basic Network TWAIN Scanner Operation This section describes the basic operation for scanning with the network TWAIN scanner. Important ❒ To use the network TWAIN scanner, a TWAIN-compliant application, such as DeskTopBinder and the TWAIN driver must be installed on the client com- puter.
  • Page 112 Scanning Originals with the Network TWAIN Scanner Note ❒ If you have already selected a scanner, you do not need to select the scan- ner unless you want to change it. ❒ Using DeskTopBinder, you can edit and print scan files. For more informa- tion about DeskTopBinder, see DeskTopBinder manuals.

  • Page 113: Various Scan Settings

    6. Various Scan Settings This section describes various scan settings. Scan Settings This section explains how to make Scan settings. Press [Scan Settings]. Specify resolution, scan size, and other settings, as required. Press [OK].

  • Page 114: Items For Specifying Scan Settings

    Various Scan Settings Items for Specifying Scan Settings This section describes the items for Scan Settings. Scan Type Select a scan type that is appropriate for your original. ❖ [Black & White: Text] Appropriate to increase OCR readability using an OCR-compliant application. •...

  • Page 115: Resolution

    Items for Specifying Scan Settings Resolution Select resolution for scanning originals. Select [100 dpi], [200 dpi], [300 dpi], [400 dpi], or [600 dpi] as the scanning resolution. Note ❒ If [High Compression PDF] is selected as the file type, you cannot select [100 dpi] and [600 dpi].
  • Page 116 Various Scan Settings Relationship of original of mixed sizes and scan size This section explains differences you need to be aware of when scanning origi- nals of the same width but different length (such as 11" × 17"L & 8 "...
  • Page 117 Items for Specifying Scan Settings Press [Custom Size]. Specify Original Size (X1 and Y1) using the number keys, and then press {q}. For example, set X1 to 17.0 inch and Y1 to 8.0 inch. Set Start Position (X2 and Y2) to 0 inch, and then press {q}. For example, set X2 and Y2 to 0 inch, and press {q}.
  • Page 118 Various Scan Settings Setting procedure of custom size when scanning part of an original This section explains how to set a custom size for scanning an area within an original. To scan part of the original, it is necessary to specify Original Size (X1 and Y1), Start Position (X2 and Y2), and Scan Area (X3 and Y3).
  • Page 119 Items for Specifying Scan Settings ❖ Example 3 Original is placed in the orientation in the ADF AMW011S Examples 1 and 2 (above) explain the procedure for scanning the "R" area of the original. Press [Scan Settings]. Press [Scan Size]. Press [Custom Size].
  • Page 120 Various Scan Settings Specify Start Position (X2 and Y2) using the number keys, and then press {q}. For example, set X2 to 2.0 inch and Y2 to 1.0 inch. Specify Scan Area (X3 and Y3) using the number keys, and then press {q}. For example, set X3 and Y3 to 3.0 inch.
  • Page 121 Items for Specifying Scan Settings How to set originals to scan them by custom size This section explains how to place originals you want to scan at Custom size. ❖ Original orientation setting Under [Original Orientation], select [ ] or [ ] according to the orientation of your original.

  • Page 122: Edit

    Various Scan Settings Edit Make editing settings. ❖ [Erase Border] Deletes the borders of the scanned original according to the specified width. If you select [Same Width], you can specify, in inch, a uniform width for dele- tion all around the original (top, bottom, left, and right sides). If you select [Different Width], you can specify in inch a different width for deletion for each side.

  • Page 123: Adjusting Image Density

    Adjusting Image Density Adjusting Image Density This section explains how to adjust image density. To adjust image density, press [W] or [V], at the left and right of [Auto Density]. These buttons increase or decrease the image density in single increments up to 7. Selecting [Auto Density] corrects scanning density to improve resolution of paper types such as non-white paper like newspaper or transparent originals.

  • Page 124: Setting Of Original Feed Type

    Various Scan Settings Setting of Original Feed Type This section explains Original Feed Type settings such as orientation and scan sides of originals. Original Orientation This section explains how to correctly display the top/bottom orientation of scanned originals on a client computer screen. Press [Original Feed Type].
  • Page 125 Setting of Original Feed Type Placing Originals To correctly display the top/bottom orientation of the scanned original on a cli- ent computer, the placement of the original and the settings made on the control panel must match. Place originals correctly by referring to the following table: ❖...

  • Page 126: Original Settings

    Various Scan Settings Original Settings This section explains the settings for the scanning the sides of originals. One-sided original This section explains the settings for scanning only one side of originals. Press [Original Feed Type]. In [Original Settings], select [1 Sided Original]. Press [OK].
  • Page 127 Setting of Original Feed Type Two-sided original This section explains the settings for scanning both sides of originals. Press [Original Feed Type]. In [Original Settings], select [2 Sided Original]. In [Page Opening Orientation], select [Top to Top] or [Top to Bottom] according to the binding orientation of the originals.

  • Page 128: Stamp

    Various Scan Settings Stamp This section explains the procedure for stamping originals that are scanned from the ADF. The stamp indicates the originals have been scanned. When scanning a document using ADF, the machine can stamp a circle mark at the bottom of the original.

  • Page 129: Batch, Sadf

    Setting of Original Feed Type Batch, SADF This section describes the setting for scanning multiple originals multiple times. To scan multiple originals as a single file, select [Batch]. To have the ADF scan multiple originals individually, select [SADF]. • If you select [Batch], scanning starts as soon as you place the additional origi- nals and press {Start}.

  • Page 130: Divide

    Various Scan Settings Divide This section explains settings for dividing multiple originals by a specified num- ber of pages and then sending them. Press [Original Feed Type]. Press [Divide]. Press [Change], and then use the number keys to enter the number of pages you want to divide the job into sets of.

  • Page 131: Scanning Multiple Pages Of Originals As One File

    Scanning Multiple Pages of Originals as One File Scanning Multiple Pages of Originals as One File This section explains the procedure for sending multiple originals as a multi- page file or storing them as a single stored file. Important ❒ To send multiple originals as a multi-page file, in [File Name / Type], select a multi-page file type.
  • Page 132 Various Scan Settings Note ❒ If [Batch] is selected, originals can be scanned using the ADF. ❒ When scanning originals using the exposure glass, depending on the set- tings for [Wait Time for Next Orig.: Exposure Glass] under [Scanner Features], the machine can wait for additional originals even if [Batch] is not selected in [Original Feed Type].

  • Page 133: Setting File Type And File Name

    Setting File Type and File Name Setting File Type and File Name This section explains the procedure for setting file type, file name, and security for PDF files. Setting File Type This section explains the procedure for setting the file type of a file you want to send.
  • Page 134 Various Scan Settings Select a file type. Press [OK]. Note ❒ Converting a file type into High Compression PDF reduces the file's data volume without loss of character readability. ❒ High Compression PDF can be selected when sending files by e-mail or Scan to Folder.

  • Page 135: Setting File Name

    Setting File Type and File Name Setting File Name This section explains the procedure for setting a file name. Scanned file will be given a file name consisting of the time and date of scanning, 4-digit page number, etc. • Single-page and divided multi-page files are assigned file names that contain the date and time of scanning and a four-digit page number.
  • Page 136 Various Scan Settings Changing the starting digit of file name serial numbers A single-page file is assigned a serial number after the file name. The starting number of this serial number can be changed as follows: Press [File Name / Type]. Press [Change] to the right of the entry box.

  • Page 137: Security Settings To Pdf Files

    Setting File Type and File Name Security Settings to PDF Files This section explains security settings for PDF files. Use security settings to prevent unauthorized access to PDF files. Important ❒ Security settings can be made for PDF and High Compression PDF files only. Encrypting PDF files Set a password to protect and encrypt a PDF file .
  • Page 138 Various Scan Settings In [Password], press [Enter]. Enter a password, and then press [OK]. The password entered here will be required to open the PDF file. Enter the password again, and then press [OK]. In [Encryption Level], select [40 bit] or [128 bit]. Press [OK] twice.
  • Page 139 Setting File Type and File Name Changing security permissions for PDF files Set a Master Password to restrict unauthorized printing, changing, copying, or extracting of a PDF file's content. Only users who have the Master Password can reset or change these restrictions. Important ❒...
  • Page 140 Various Scan Settings In [Password], press [Enter]. Enter a password, and then press [OK]. The password entered here will be required to change the security settings of the PDF file. Enter then password again, and then press [OK]. Select the security permission setting. You can specify the following security settings: •...

  • Page 141: Programs

    Programs Programs You can register frequently used settings in the machine memory and recall them for future use. Note ❒ You can register up to 10 programs for the scanner mode. ❒ Programs are not deleted by turning the power off or by pressing {Clear Modes} unless the content is deleted or newly registered.

  • Page 142: Recalling A Registered Content

    Various Scan Settings Recalling a Registered Content To recall settings registered in a program and use them for scanning: Press {Program}. Press [Recall]. Press the number of the program you want to recall. Settings registered in the program are recalled and the initial scanner screen reappears.

  • Page 143: Changing A Registered Program

    Programs Changing a Registered Program To change the settings registered to a program: Press {Program}. Press [Recall]. Press the number of the program you want to recall. Change settings of the program. Press the number of the program you want to recall. Press {Program}.

  • Page 144: Deleting A Program

    Various Scan Settings Deleting a Program To delete a registered program: Press {Program}. Press [Delete]. Press the number of the program you want to delete. Press [Yes]. The program is deleted, and the initial screen reappears after a moment. Changing the Registered Program Name To change the name of a registered program: Press {Program}.

  • Page 145: Registering Initial Values For Initial Display

    Programs Registering Initial Values for Initial Display This section explains how to set defaults for the initial screen, which appears when the machine is turned on or when settings are cleared or reset. The following settings can be registered as defaults: Scan Settings, 1 Sided /2 Sided Original, Top to Top/Top to Bottom, skip scanning back side of the last page, Divide, Original Orientation, File Type, Batch / SADF, Stamp, Store File, Preview, and Reception Notice.

  • Page 146: Scan Settings When Using Twain Scanner

    Various Scan Settings Scan Settings When Using Twain Scanner This section explains how to specify original orientation and scan setting for a bundle of mixed size originals when using the TWAIN scanner. Setting Original Orientation on the TWAIN Scanner To correctly display the top/bottom orientation of the scanned original on a cli- ent computer, the placement of the original and the settings made in the Scanner Control dialog box must match.
  • Page 147 Scan Settings When Using Twain Scanner Placing Originals The following table shows the relationship between the original orientation and the Scanner Properties dialog box settings: ❖ Placing an Original on the Exposure Glass Original Orientation TWAIN Scanner Control Dialog Box Key top edge touches top left of exposure glass This orientation is the TWAIN driver's stan- dard setting.

  • Page 148: When Scanning Originals Of Mixed Sizes Using Twain Scanner

    Various Scan Settings When Scanning Originals of Mixed Sizes Using TWAIN Scanner This section explains the differences between scanning mixed-size originals us- ing the TWAIN scanner and normal scanning. • If [Auto detect(Mixed-size))] is selected in the [Original Size:] list, the machine de- tects the length of each same-width original and then scans them.

  • Page 149: Appendix

    7. Appendix The appendix details specifications of the scanner function and explains supple- mentary settings. Relationship between Resolution and File Size This section explains the relationship between resolution and original size. Resolution and original size are inversely related. The higher the resolution (dpi) is set, the smaller the area that can be scanned.

  • Page 150: When Using E-Mail, Folder Sending, Storing Or Network Delivery Function

    Appendix When Using E-mail, Folder Sending, Storing or Network Delivery Function This section explains the relationship between resolution and scan size when us- ing the e-mail, Scan to Folder, storing, or network delivery scanner function. ❖ If [Black & White: Text], [B & W: Text / Line Art], [B & W: Text / Photo],[Gray Scale], or [Black &...

  • Page 151: When Using As A Twain Scanner

    Relationship between Resolution and File Size When Using as a TWAIN Scanner This section explains the relationship between resolution and scan size when us- ing the machine as a TWAIN scanner. To specify the scan area or resolution on the machine you are using as a network TWAIN scanner directly, see the TWAIN driver Help.
  • Page 152 Appendix ❖ If [16770K colors] is selected in [Col./ Grad.:] The originals can be scanned using combinations marked with in the table if Original Orientation is L. 1000 1100 1200 11×17 ×14) Legal (8 ×13 ×11) Legal (8 ×8 Note ❒...

  • Page 153: Relationship Between File Type Specified For Scanning And File Types For Sending E-Mail And Folder

    Relationship between File Type Specified for Scanning and File Types for Sending E-mail and Folder Relationship between File Type Specified for Scanning and File Types for Sending E-mail and Folder This section explains the relationship between the file type specified for scan- ning originals and the file type to which files are converted when sent by e-mail or Scan to Folder.

  • Page 154: Software Supplied On Cd-Rom

    Appendix Software Supplied on CD-ROM This section explains the applications on the supplied CD-ROM. Quick Install This section explains the auto-run program. When the CD-ROM is inserted into a client computer running Windows 95/98/Me/2000/XP, Windows Server2003, or Windows NT 4.0, the installer starts up automatically (auto run) to install various software.

  • Page 155: Desktopbinder Lite

    Software Supplied on CD-ROM • Operating system Microsoft Windows 95/98/Me Microsoft Windows 2000/XP Microsoft Windows NT 4.0 Microsoft Windows Server 2003 • Display resolution 800×600 pixels, 256 colors or higher DeskTopBinder Lite This section tells you the file path to DeskTopBinder Lite, the DeskTopBinder Lite system requirements, and the applications that are installed with DeskTop- Binder Lite.
  • Page 156 Appendix ❖ Software installed with DeskTopBinder Lite • Auto Document Link Auto Document Link on the client computer monitors in-trays of the deliv- ery server periodically, retrieves files delivered to in-trays, and notifies the user of delivery. • RFWriter Instead of printing files created with an application, the RFWriter converts those files into TIFF or BMP image files and registers them in a work folder of the DeskTopBinder.

  • Page 157: Values Of Various Set Items For Transmission/Storage/Delivery Function

    Values of Various Set Items for Transmission/Storage/Delivery Function Values of Various Set Items for Transmission/Storage/Delivery Function This section explains the values of various transmission/storage/delivery func- tion settings. Note ❒ Depending on the type or settings of the file or original, you may not be able to specify the destination or enter the maximum number of characters stated below.
  • Page 158 Appendix Folder transmission The following table tells you the maximum values of the Scan to Folder function settings. Item Maximum value Comments Number of path name charac- 128 alphanumeric charac- ters on SMB ters Number of user name charac- 64 alphanumeric charac- ters on SMB ters Number of password charac-...

  • Page 159: Storage Function

    Values of Various Set Items for Transmission/Storage/Delivery Function Storage Function The following table tells you the maximum values of the storage function set- tings. Item Maximum value Comments Number of file name characters 64 alphanumeric charac- On the control panel, the first 16 ters characters are displayed.

  • Page 160: Network Delivery Function

    Appendix Network Delivery Function The following table tells you the values of setting items for the network delivery scanner function. Item Maximum value Comments Number of subject line charac- 128 alphanumeric charac- This is the total number of char- ters ters acters selected from the list and the number of characters en-...

  • Page 161: Specifications

    Specifications Specifications The following table tells you the specifications of the scanner. Scan method Flatbed scanning Scan speed When using the E-mail/Scan to Folder/Net- work Delivery Scanner function: Black and white: 50 page/min (Original size: A4K, Scan Type: Text , Resolu- tion: 200 dpi, Compression (Black &...

  • Page 162: Index

    INDEX E-mail address E-mail destination Address Book Address Book Destination list Adjusting image density registration numbers Advanced search E-mail message Auto Color Select E-mail screen Auto density Entering an e-mail address Auto-run program Entering registration numbers Entering the path Erase border Ethernet Batch Exposure glass...
  • Page 163 Managing stored files SADF Manual entry Scanner Features Mixed sizes Scanning multiple pages Multi-pages ScanRouter delivery software Scan settings Scan size Scan to Folder Scan Type Screen NetWare Scan to Folder Network delivery Search by comment Searching by file name Searching by user name Searching the delivery server’s One sided original...
  • Page 164 Storing scan files Subject Subject/Text Switching screen network delivery scanner screen Scan to Folder Symbol Template size Text TIFF TIFF/JPEG Transmission function folder transmission sending e-mail simultaneous transmission TWAIN Driver TWAIN scanner setting original orientation Two sided original User name User Tools / Counter Values of various set items network delivery function...
  • Page 165 Declaration of Conformity Product Name: Printer/Scanner Controller + Copy Machine Model Number: C2525/DSc525/LD425c/Aficio MP C2500 C3030/DSc530/LD430c/Aficio MP C3000 Responsible party: Ricoh Corporation Address: 5 Dedrick Place, West Caldwell, NJ 07006 Telephone number: 973-882-2000 This device complies with Part 15 of the FCC Rules.
  • Page 166 EN USA B788-7700...

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