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User's Guide
Brother Laser Printer
HL-5440D
HL-5450DN
HL-5450DNT
For visually-impaired users
You can read this manual with Screen Reader 'text-to-speech' software.
You must set up the hardware and install the driver before you can use the machine.
Please use the Quick Setup Guide to set up the machine. You can find a printed copy in the box.
Please read this User's Guide thoroughly before you use the machine.
Please visit us at http://solutions.brother.com/ where you can get product support, the latest driver updates and utilities,
and answers to frequently asked questions (FAQs) and technical questions.
Note: Not all models are available in all countries.
Version 0
UK/IRE

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   Summary of Contents for Brother HL-5440D

  • Page 1 Please use the Quick Setup Guide to set up the machine. You can find a printed copy in the box. Please read this User’s Guide thoroughly before you use the machine. Please visit us at http://solutions.brother.com/ where you can get product support, the latest driver updates and utilities, and answers to frequently asked questions (FAQs) and technical questions.
  • Page 2 Google Cloud Print This Guide provides details on how to configure your PDF file / Brother Solutions Center Guide Brother machine to a Google account and use at http://solutions.brother.com/ Google Cloud Print services for printing over the (HL-5450DN(T) only) Internet from devices using Gmail™ for mobile, GOOGLE DOCS™...
  • Page 3: Using The Documentation

    Using the documentation Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine. Symbols and conventions used in the documentation The following symbols and conventions are used throughout the documentation. WARNING indicates a potentially hazardous situation which, if not avoided, WARNING could result in death or serious injuries.
  • Page 4: Table Of Contents

    Table of Contents Printing Methods About this Machine ............................1 Front view and Back view........................1 Acceptable paper and other print media....................2 Recommended paper and print media ....................2 Type and size of paper ........................2 Handling and using special paper .......................4 Unprintable area when printing from a computer ................7 Loading paper............................8 Loading paper and print media......................8 Loading paper in the standard paper tray and the optional lower tray ..........8...
  • Page 5 General Information Control panel ............................71 LEDs (Light Emitting Diodes) ......................71 Service call indications ........................79 Control panel keys..........................81 Print a test page ............................82 Using the Go key ..........................82 Using the printer driver ........................82 Print a Printer Settings page........................83 Using the Go key ..........................83 Using the printer driver ........................83 Print Fonts ...............................84 Using the Go key ..........................84...
  • Page 6 Appendix Machine specifications...........................151 General............................151 Print media ............................153 Printer ..............................154 Interface............................154 Computer requirements........................155 Important information for choosing your paper................156 Symbol and character sets ......................157 Consumable Items...........................158 Network (LAN) ..........................158 Brother numbers ............................159 Index...
  • Page 7: Printing Methods

    Printing Methods About this Machine Front view and Back view 1 Front cover release button 2 Control panel 3 Face-down output tray support flap (support flap) 4 Front cover 5 Paper tray 6 Power switch 7 Face-down output tray 8 Multi-purpose tray (MP tray) 9 Back cover (Face-up output tray when open) 10 AC power connector 11 USB port...
  • Page 8: Acceptable Paper And Other Print Media

    Printing Methods Acceptable paper and other print media Print quality may vary according to the type of paper you are using. You can use the following types of print media: plain paper, thin paper, thick paper, thicker paper, bond paper, recycled paper, labels or envelopes.
  • Page 9 Printing Methods Paper capacity of the paper trays Paper size Paper types No. of sheets Paper Tray A4, Letter, Legal, Plain paper, Thin paper and up to 250 sheets (80 g/m (Tray 1) B5 (ISO/JIS), Executive, A5, Recycled paper A5 (Long Edge), A6, B6 (ISO), Folio Plain paper, Thin paper, Multi-purpose Tray...
  • Page 10: Handling And Using Special Paper

    • that is multipart or carbonless • that is designed for inkjet printing If you use any of the types of paper listed above, they may damage your machine. This damage is not covered under any Brother warranty or service agreement.
  • Page 11 Printing Methods Envelopes Most envelopes designed for laser printers will be suitable for your machine. However, some envelopes may have feed and print-quality problems because of the way they have been made. A suitable envelope should have edges with straight, well-creased folds. The envelope should lie flat and not be of baggy or flimsy construction.
  • Page 12 • with each side folded as shown in figure below If you use any of the types of envelopes listed above, they may damage your machine. This damage may not be covered under any Brother warranty or service agreement. Labels The machine will print on most types of labels designed for use with a laser machine.
  • Page 13: Unprintable Area When Printing From A Computer

    Printing Methods Unprintable area when printing from a computer The figures below show maximum unprintable areas. The unprintable areas may vary depending on the paper size or settings in the application you are using. Usage Document Top (1) Left (2) Size Bottom (3) Right (4)
  • Page 14: Loading Paper

    Printing Methods Loading paper Loading paper and print media The machine can feed paper from the standard paper tray, optional lower tray or multi-purpose tray. When you put paper into the paper tray, note the following:  If your application software supports paper size selection on the print menu, you can select it through the software.
  • Page 15 Printing Methods While pressing the green paper-guide release lever (1), slide the paper guides to fit the paper you are loading in the tray. Make sure that the guides are firmly in the slots. Note For Legal or Folio size paper, press the release button (1) in the bottom of the paper tray and then pull out the back of the paper tray.
  • Page 16 Printing Methods Put paper in the tray and make sure: The paper is below the maximum paper mark ( ) (1).  Over filling the paper tray will cause paper jams.  The side to be printed on must be face down. ...
  • Page 17 Printing Methods Choose the following settings from each drop-down list of the printer driver. Paper Size  Letter Legal Executive Folio A5 Long Edge A6 (Tray 1 only) (Tray 1 only) For the acceptable paper sizes, see Type and size of paper uu page 2. ...
  • Page 18: Loading Paper In The Multi-purpose Tray (mp Tray)

    Printing Methods Loading paper in the multi-purpose tray (MP tray) You can load up to 3 envelopes or special print media in the MP tray or up to 50 sheets of plain paper. Use this tray to print on thick paper, bond paper, labels or envelopes. (For the recommended paper to use, see Acceptable paper and other print media uu page 2.) Printing on plain paper, thin paper, recycled paper and bond paper from the MP tray Open the MP tray and lower it gently.
  • Page 19 Printing Methods Put paper in the MP tray and make sure: The paper stays under the maximum paper mark (1).   The side to be printed on must be face up with the leading edge (top of the paper) in first. ...
  • Page 20 Printing Methods Choose the following settings from each drop-down list of the printer driver. Paper Size  Letter Legal Executive A5 Long Edge 3 x 5 Folio Customized paper size ® You can define your original paper size by choosing User Defined... in Windows printer driver, PostScript Custom Page Size in ®...
  • Page 21 Printing Methods Printing on thick paper, labels and envelopes from the MP tray Before loading, press the corners and sides of the envelopes to make them as flat as possible. Open the back cover (face-up output tray). Open the MP tray and lower it gently. Pull out the MP tray support (1) and unfold the flap (2).
  • Page 22 Printing Methods Put paper, labels or envelopes in the MP tray. Make sure: The number of envelopes in the MP tray does not exceed 3.   The paper, labels or envelopes stay under the maximum paper mark (1).  The side to be printed on must be face up.
  • Page 23 Printing Methods Media Type  <For printing thick paper> Thick Paper Thicker Paper <For printing labels> Label <For Printing envelopes> Envelopes Env. Thin Env. Thick  Paper Source MP Tray For any other settings, see Driver and Software in Chapter 2. Note •...
  • Page 24: Duplex (2-sided) Printing

    Printing Methods Duplex (2-sided) printing The supplied printer drivers all enable duplex printing. For more information about how to choose the settings, see the Help text in the printer driver. Guidelines for printing on both sides of the paper  If the paper is thin, it may wrinkle.
  • Page 25: Automatic Duplex Printing

    Printing Methods Automatic duplex printing If you are using the Macintosh Printer Driver, see Duplex (2-sided) Printing uu page 62. ® Automatic duplex printing with the Windows printer driver Choose the following settings from each menu of the printer driver. ...
  • Page 26 Printing Methods ® Automatic duplex printing with the BR-Script printer driver for Windows Choose the following settings from each menu of the printer driver.  Paper Size  Media Type Plain Paper Recycled Paper Thin Paper  Paper Source Tray1 MP Tray Tray2 (if available) ...
  • Page 27: Manual Duplex Printing

    Printing Methods Manual duplex printing ® The BR-Script printer driver for Windows does not support manual duplex printing. If you are using the Macintosh Printer Driver, see Manual Duplex Printing uu page 62. ® Manual duplex printing with the Windows printer driver Choose the following settings from each drop-down list of the printer driver.
  • Page 28: Driver And Software

     CUPS printer driver For more information and to download the printer driver for Linux please visit your model page at http://solutions.brother.com/ or use the link on the CD-ROM we have supplied. Depending on Linux distributions, the driver may not be available or it may be released after the initial release of your model.
  • Page 29: Printing A Document

    From your application, choose the Print command. If any other printer drivers are installed on your computer, choose Brother HL-XXXX series (Where XXXX is your model name.) as your printer driver from the Print or Print Settings menu in your software application, and then click OK or Print to begin printing.
  • Page 30: Printer Driver Settings

    Driver and Software Printer driver settings You can change the following printer settings when you print from your computer:  Paper Size  Orientation  Copies  Media Type  Resolution  Print Settings  Multiple Page  Duplex / Booklet ...
  • Page 31: Windows

    2008R2) Click the button, and then click Devices and Printers. Right-click the Brother HL-XXXX series icon (where XXXX is your model name) and select Properties (Printer properties, and Brother HL-XXXX series if necessary). The printer properties dialog box appears. Choose the General tab and then click Printing Preferences... (Preferences...). To configure the tray...
  • Page 32: Features In The Windows ® Printer Driver

    Driver and Software ® Features in the Windows printer driver For more information, see the Help text in the printer driver. Note ® • The screens in this section are from Windows XP. The screens on your PC will vary depending on your operating system.
  • Page 33 Driver and Software Paper Size From the drop-down box choose the Paper Size you are using. Orientation Orientation selects the position of how your document will be printed (Portrait or Landscape). Portrait (Vertical) Landscape (Horizontal) Copies The copies selection sets the number of copies that will be printed. ...
  • Page 34: Print Settings

    Driver and Software Note • When using ordinary plain paper 60 to 105 g/m choose Plain Paper. When using heavier weight paper or rough paper choose Thick Paper or Thicker Paper. For bond paper, choose Bond Paper. • When you use envelopes, choose Envelopes. If the toner is not fixed to the envelope correctly when Envelopes has been selected, choose Env.
  • Page 35 Driver and Software Duplex / Booklet When you want to print a booklet or do duplex printing, use this function.  None Disable duplex printing.  Duplex / Duplex (Manual) When you want to do duplex printing, use these options. •...
  • Page 36 Driver and Software Booklet / Booklet (Manual)  Use this option to print a document in booklet format using duplex printing; it will arrange the document according to the correct page number and allows you to fold at the centre of the print output without having to change the order of the page number.
  • Page 37: Advanced Tab

    Driver and Software Advanced tab Change the tab settings by clicking one of the following selections:  Scaling (1) Reverse Print (2)  Use Watermark (3)   Header-Footer Print (4)  Toner Save Mode (5)  Administrator (6)  User Authentication (7) (HL-5450DN(T) only) ...
  • Page 38: Watermark Settings

    Driver and Software Use Watermark You can put a logo or text into your document as a watermark. You can choose one of the preset Watermarks, or you can use a bitmap file that you have created. Check Use Watermark and then click the Settings... button.
  • Page 39 Driver and Software Custom Settings  You can choose to print which watermark to be printed on the first page or on the other pages. Click the Add button to add the watermark settings and then choose Use Text or Use Bitmap File in Watermark Style.
  • Page 40 Driver and Software Header-Footer Print When this feature is enabled, it will print the date and time on your document from your computer’s system clock and the PC login user name or the text you entered. By clicking Settings, you can customize the information.
  • Page 41 Driver and Software Administrator Administrators have the authority to limit access to functions such as scaling and watermark.  Password Enter the password into this box. Note Click Set Password... to change the password.  Copies Lock Lock the copy pages selection to prevent multiple copy printing. Multiple Page &...
  • Page 42 Driver and Software Other Print Options You can set the following in Printer Function:  Use Reprint  Sleep Time  Macro  Density Adjustment  Error Message Printout  Improve Print Output  Skip Blank Page Use Reprint The machine keeps the print job sent to it in memory. You can reprint the last job without sending the data again from your computer.
  • Page 43: Density Adjustment

    Driver and Software Sleep Time When the machine does not receive data for a certain period of time, it enters sleep mode. In sleep mode, the machine acts as though it were turned off. When you choose Printer Default, the timeout setting will be reset to the specific time set at the factory;...
  • Page 44 Driver and Software Skip Blank Page If Skip Blank Page is checked, the printer driver automatically detects blank pages and excludes them from printing. Note This option does not work when you choose the following options: • Use Watermark • Header-Footer Print •...
  • Page 45: Print Profiles Tab

    Driver and Software Print Profiles tab Print Profiles are editable presets designed to give you quick access to frequently used printing configurations.  Print profile list box (1)  Delete Profile (2)  Always show Print Profiles tab first (3) Add Profile (4) ...
  • Page 46 Driver and Software Delete Profile The Delete Profile dialog appears by clicking Delete Profile. You can delete any of the profiles you have added. Choose your profile from the print profile list box. Click Delete. The selected profile will be deleted.
  • Page 47: Accessories Tab

    Driver and Software Accessories tab Note To access the Accessories tab, see Accessing the printer driver settings uu page 25. You can define the paper size for each paper tray and auto detect the serial number in the Accessories tab as follows.
  • Page 48 Driver and Software Auto Detect (4)  The Auto Detect function finds the currently installed optional devices and shows the available settings in the printer driver. When you click Auto Detect, options that are installed on the machine will be listed in Available Options (1).
  • Page 49: Support

    Click Support... in the Printing Preferences dialog box.  Brother Solutions Center (1) The Brother Solutions Center (http://solutions.brother.com/) is a website offering information about your Brother product including FAQs (Frequently Asked Questions), User’s Guides, driver updates and tips for using your machine.
  • Page 50 Driver and Software Original Supplies Website (2)  You can visit our website for original/genuine Brother supplies by clicking this button.  Brother CreativeCenter (3) You can visit our website for free and easy online solutions for business and home users by clicking this button.
  • Page 51: Features In The Br-script3 Printer Driver (postscript ® 3™ Language Emulation)

    Printing Preferences Note You can access the Printing Preferences dialog box by clicking Printing Preferences... in the General tab of the Brother HL-XXXX BR-Script3 Properties dialog box.  Layout tab You can change the layout setting by choosing the settings for Orientation, Print on Both Sides (Duplex), Page Order and Pages Per Sheet.
  • Page 52 Driver and Software • Pages Per Sheet The Pages Per Sheet selection can reduce the image size of a page by allowing multiple pages to be printed on one sheet of paper. Also, you can print a document in the booklet style automatically when you choose Booklet.
  • Page 53: Advanced Options

    Driver and Software Advanced options You can access the Advanced options by clicking the Advanced... button on the Layout tab or Paper/Quality tab. Choose the Paper Size and Copy Count (1).  Paper Size From the drop-down box choose the Paper Size you are using. ...
  • Page 54 Driver and Software You can change settings by choosing a setting in the Printer Features list (3):  Print Quality You can choose the following print quality settings. • 300 dpi • 600 dpi • HQ 1200 • 1200 dpi ...
  • Page 55 Driver and Software Toner Save  You can conserve toner use with this feature. When you set Toner Save to On, print appears lighter. The default setting is Off. Note • We do not recommend Toner Save for printing Photo or Greyscale images. •...
  • Page 56 Driver and Software Ghost Reduction Setting  If you are using the machine in a high humidity environment this setting may reduce ghosting on the paper. Do not use this setting if the ambient humidity is below 30% or ghosting may increase. Note This feature may not reduce ghosting for all types of paper.
  • Page 57: Uninstalling The Printer Driver

    • After uninstalling, we recommend that you restart your computer to remove files that were in use during the uninstall. Click the Start button, point to All Programs, Brother, and then to your machine name. Click UnInstall. Follow the instructions on the screen.
  • Page 58: Status Monitor

    The Status Monitor icon will appear in the small window. Then drag the icon to the taskbar. There is also a link to the Troubleshooting and Brother Original Supplies website. Click Visit the Original Supplies website button for more information on Brother original supplies. Note •...
  • Page 59 Driver and Software Monitoring the machine’s status The Status Monitor icon will change colour depending on the machine status.  A green icon indicates the normal stand-by condition.  A yellow icon indicates a warning.  A red icon indicates a printing error has occurred. There are two locations where you can display the Status Monitor on your PC - in the tasktray or on the desktop.
  • Page 60: Macintosh

    You can set the Paper Size, Orientation and Scale. From an application such as TextEdit, click File, then Page Setup. Make sure Brother HL-XXXX (where XXXX is your model name.) is chosen in the Format for pop-up menu. You can change the settings for...
  • Page 61 Driver and Software From an application such as TextEdit, click File, then Print to start printing. (For Mac OS X 10.5.8 and 10.6.x)  For more page setup options, click the disclosure triangle beside the Printer pop-up menu. Note You can save the current settings as a preset by choosing Save As from the Presets drop-down list.
  • Page 62 Driver and Software (For Mac OS X 10.7.x)  For more page setup options, click the Show Details button. Note You can save the current settings as a preset by choosing Save Current Settings as Preset... from the Presets drop-down list.
  • Page 63: Choosing Printing Options

    Driver and Software Choosing printing options To control special printing features, choose Print Settings from the Print dialog box. For the details of available options, see the following descriptions of each option. Cover Page You can choose the following cover page settings: ...
  • Page 64 Driver and Software Layout  Pages per Sheet The Pages per Sheet selection can reduce the image size of a page by allowing multiple pages to be printed on one sheet of paper.  Layout Direction When you specify the pages per sheet, you can also specify the direction of the layout. ...
  • Page 65 Driver and Software Print Settings You can change settings by choosing a setting in the Print Settings list:  Media Type You can change the media type to one of the following: • Plain Paper • Thin Paper • Thick Paper •...
  • Page 66 Driver and Software Advanced print settings When you click the triangle mark (c) beside Advanced, the advanced print settings appear. Toner Save Mode  You can conserve toner use with this feature. When you set Toner Save Mode to On, print appears lighter.
  • Page 67 Driver and Software Improve Print Output  This feature allows you to improve a print quality problem. • Reduce Paper Curl If you choose this setting, the paper curl may be reduced. If you are printing only a few pages, you do not need to choose this setting. We recommend that you change the printer driver setting in Media Type to a thin setting.
  • Page 68 Driver and Software Duplex (2-sided) Printing  Automatic Duplex Printing Select Layout. Choose Long-edge binding or Short-edge binding in Two-Sided.  Manual Duplex Printing Select Paper Handling. • Choose Even Only and Print. Reload the printed paper into the tray (blank side face down in Tray 1 or Tray 2, or blank side face up in MP tray).
  • Page 69: Features In The Br-script3 Printer Driver (postscript ® 3™ Language Emulation)

    BR-Script3 printer driver, see Features in the printer driver (Macintosh) uu page 54 for Page Setup, Cover Page, Paper Source and Layout. Note If you want to setup the PS driver (BR-Script3 printer driver), please go to the Brother Solutions Center at http://solutions.brother.com/ and visit FAQ’s on your model page for instructions. Choosing printing options...
  • Page 70: Printer Features

    Driver and Software Printer Features Feature Sets: General 1  Print Quality You can change the resolution as follows: • 300 dpi • 600 dpi • HQ 1200 • 1200 dpi  Media Type You can change the media type to one of the following: •...
  • Page 71 Driver and Software Toner Save  You can conserve toner using this feature. When you check Toner Save, your prints appear lighter. The default setting is Off. Note • We do not recommend Toner Save for printing Photo or Greyscale images. •...
  • Page 72 Driver and Software Feature Sets: General 2  Improve Print Output This feature allows you to improve a print quality problem. • Reduce Paper Curl If you choose this setting, the paper curl may be reduced. If you are printing only a few pages, you do not need to choose this setting. We recommend that you change the printer driver setting in Media Type to a thin setting.
  • Page 73: Removing The Printer Driver

    Driver and Software Removing the printer driver Log in as an ‘Administrator’. From the Apple menu, choose System Preferences. Click Print & Fax , then choose the printer you want to remove and remove it by clicking the - button. Click OK Print &...
  • Page 74: Status Monitor

    You can also access the web based management (HL-5450DN(T) only). You can check the device status by launching Brother Status Monitor following these steps:  For Mac OS X 10.5.8 Run the System Preferences, select Print &...
  • Page 75 Brother Status Monitor icon in the dock. Quitting the window Click Brother Status Monitor in the menu bar and then choose Quit Status Monitor from the pop-up menu. Web Based Management (For HL-5450DN(T) in network connection) You can access the Web Based Management System by clicking the machine icon on the Status Monitor screen.
  • Page 76: Software

    Driver and Software Software Software for networks For the information about network utility software uu Network User's Guide: Network features ® Remote Printer Console (Windows only) Remote Printer Console is software to change many of the printer settings independently of your application. For example, you can change the settings for printer margin, sleep mode, character set and so on.
  • Page 77: General Information

    General Information Control panel LEDs (Light Emitting Diodes) This section refers to six LEDs and two keys on the control panel. 1 Back Cover LED The Back Cover LED indicates when the errors occur in the back of the machine or the duplex tray. 2 Toner LED The Toner LED indicates that the Toner is low.
  • Page 78 General Information LEDs Machine Status Sleep The machine is in Sleep Mode (Power Save mode). While the machine is in Sleep Mode, the Ready LED is dimmed, but the machine can still receive data. Receiving a print job will automatically wake up the machine to start printing. For more information, see Sleep Time uu page 86.
  • Page 79 General Information LEDs Machine Status Please Wait The machine is warming up. Cooling Down The machine is cooling down. Wait for a few seconds until the inside of the machine has cooled down. Receiving Data The machine is either receiving data from the computer or processing data in the memory.
  • Page 80 General Information LEDs Machine Status Drum End Soon The drum unit will need to be replaced soon. We recommend that you get a new drum unit to replace the current one. See Replacing the drum unit uu page 105. The Drum LED will turn on for 2 seconds and off for 3 seconds. Replace Drum Replace the drum with a new one.
  • Page 81 General Information LEDs Machine Status Drum Stop Replace the drum with a new one. See Replacing the drum unit uu page 105. Cover is Open Close the fuser cover located behind the back cover of the machine. Make sure paper is not jammed inside the back of the machine, and then close the fuser cover and press Go.
  • Page 82 General Information LEDs Machine Status No Paper Put paper in the paper tray you are using. See Loading paper uu page 8. Manual Feed Manual was selected as the paper source when there was no paper in the MP tray. Place paper in the MP tray. If the machine is in Pause mode, press Go. Cover is Open Close the front cover of the machine.
  • Page 83 Main PCB Failure Turn off the power switch, and then turn it back on and try to print again. If the error occurs again, call your dealer or Brother Customer Service. Cover is Open Close the fuser cover located behind the back cover of the machine.
  • Page 84 General Information LEDs Machine Status Jam Rear / Jam Duplex Clear the paper jam. See Jam Rear / Jam Duplex uu page 132. If the machine does not start printing, press Go. Cancel Printing / Cancel All Jobs The machine is canceling the job.
  • Page 85: Service Call Indications

    If this error occurs, turn off the machine's power switch, wait a few seconds, and then turn it on again. Leave the machine for approx. 15 minutes with the power on. If the error occurs again, call your dealer or Brother Customer Service.
  • Page 86 For example, the LED indication below shows a fuser unit failure. Make a note of the indication, referring to LED error indication uu page 79, and report the error status to your dealer or Brother Customer Service. Note Make sure that the front cover is completely closed before you report a service call.
  • Page 87: Control Panel Keys

    General Information Control panel keys The control panel keys have the following functions:  Cancel printing Cancel the current job being printed: If you press Cancel while printing, the machine will immediately stop printing and will then eject the paper. The Ready and Error LEDs will blink as the job is being canceled. Cancel all the received jobs: To delete all jobs, press and hold Cancel for about 4 seconds until all the LEDs light up and then release it.
  • Page 88: Print A Test Page

    General Information Print a test page You can use Go or the printer driver to print a test page. Using the Go key Turn off the machine. Make sure that the front cover is closed and the power cord is plugged in. Hold down Go as you turn on the power switch.
  • Page 89: Print A Printer Settings Page

    General Information Print a Printer Settings page You can print the current settings using the control panel button or printer driver. Using the Go key Make sure that the front cover is closed and the power cord is plugged in. Turn on the machine and wait until the machine is in Ready mode.
  • Page 90: Print Fonts

    Press Go twice. The machine will print a list of the internal fonts. Using the printer driver ® If you are using the Brother’s Windows printer driver, you can print a list of the internal fonts by clicking the Print Fonts button in the Support dialog.
  • Page 91: Security Features

    • Make a careful note of your password. If you forget it, you will have to reset the password stored in the machine. For information about how to reset the password call your Brother dealer for service. • Only administrators can set limitations and make changes for each user.
  • Page 92: Ecology Features

    General Information Ecology features Toner Save You can save toner using this feature. When you set Toner Save to on, prints appear lighter. The default setting is off. You can change the toner save mode setting on the printer driver. To change the toner save mode setting, see the following: ®...
  • Page 93: Power Down Mode

    General Information Power Down mode If the machine is in Deep Sleep mode for 4 hours, it will then go into Power Down mode automatically. Also, the Ready LED will dim and turn on 2 seconds and off for 4 seconds. Power Down mode is the lowest power consumption mode, which achieves a power consumption of less than 0.5 W.
  • Page 94: Quiet Mode Feature

    General Information Quiet mode feature The Quiet mode setting can reduce printing noise. When Quiet Mode is turned on, the print speed becomes slower. The default setting is Off. Turning Quiet mode on/off Make sure that the front cover is closed and the power cord is plugged in. Turn on the machine and wait until the machine is in the Ready mode.
  • Page 95: Options

    Options This machine has the following optional accessories. You can increase the capabilities of the machine with these items. Lower tray SO-DIMM memory LT-5400 See Lower tray (LT-5400) See SO-DIMM (HL-5450DN(T) only) uu page 90. uu page 91. HL-5450DNT is equipped with the lower tray as standard. The optional memory is available for HL-5450DN(T).
  • Page 96: Lower Tray (lt-5400)

    When the optional lower tray is installed, the machine can hold up to 800 sheets of plain paper. If you want to buy the optional lower tray unit, call the dealer you bought the machine from or Brother Customer Service. Tray 2 is standard on HL-5450DNT.
  • Page 97: So-dimm (hl-5450dn(t) Only)

    Capacity: 256 MB Height: 30.0 mm (1.18 in.) DRAM type: DDR2 SDRAM Note • There might be some SO-DIMMs that will not work with the machine. • For more information, call the dealer you bought the machine from or Brother Customer Service.
  • Page 98: Installing Extra Memory

    Options Installing extra memory Turn off the machine. Disconnect the interface cables from the machine, and then unplug the power cord from the electrical socket. Note Always turn off the machine power switch before installing or removing the SO-DIMM. Remove the plastic (1) and then the metal (2) SO-DIMM covers. Unpack the SO-DIMM and hold it by its edges.
  • Page 99 Options Hold the SO-DIMM by the edges and align the notches in the SO-DIMM with the protrusions in the slot. Insert the SO-DIMM diagonally (1), then tilt it toward the interface board until it clicks into place (2). Put the metal (2) and then the plastic (1) SO-DIMM covers back on. Plug the machine’s power cord back into the electrical socket first, and then connect the interface cables.
  • Page 100: Routine Maintenance

    • Go to http://www.brother.com/original/index.html for instructions on how to return the used toner cartridge to the brother collection program. If you choose not to return your used toner cartridge, please discard the used toner cartridge according to local regulations, keeping it separate from domestic waste. If you have questions, call your local waste disposal office.
  • Page 101: Replacing The Toner Cartridge

    • It is a good idea to keep a new toner cartridge ready for use when you see the Toner Low warning. • To ensure high quality printing, we recommend that you use only Brother Original toner cartridges. When you want to buy toner cartridges, please call your Brother dealer.
  • Page 102 Replace Toner The machine will stop printing until you replace the toner cartridge. A new Brother Original toner cartridge will reset the Replace Toner mode.
  • Page 103 Routine Maintenance Replacing the toner cartridge Make sure that the machine is turned on. Leave the machine for at least 10 minutes to cool down. Press the front cover release button and then open the front cover. Take out the drum unit and toner cartridge assembly. WARNING After you have just used the machine, some internal parts of the machine will be extremely hot.
  • Page 104 Routine Maintenance Important • We recommend that you place the drum unit and toner cartridge assembly on a clean, flat surface with a piece of disposable paper underneath it in case you accidentally spill or scatter toner. • To prevent damage to the machine from static electricity, DO NOT touch the electrodes shown in the illustration.
  • Page 105 • Go to http://www.brother.com/original/index.html for instructions on how to return your used consumable items to the Brother collection program. If you choose not to return your used consumable, please discard the used consumable according to local regulations, keeping it separate from domestic waste. If you have questions, call your local waste disposal office.
  • Page 106 • If an unpacked drum unit is put in direct sunlight or room light, the unit may be damaged. • Brother machines are designed to work with toner of a particular specification and will work to a level of optimum performance when used with Brother Original toner cartridges. Brother cannot guarantee this optimum performance if toner or toner cartridges of other specifications are used.
  • Page 107 Routine Maintenance Put the new toner cartridge firmly into the drum unit until you hear it lock into place. If you put it in correctly, the green lock lever on the drum unit will lift automatically. Note Make sure that you put in the toner cartridge properly or it may separate from the drum unit. Clean the corona wire inside the drum unit by gently sliding the green tab from left to right and right to left several times.
  • Page 108 Routine Maintenance Put the drum unit and toner cartridge assembly back into the machine. Close the front cover of the machine. Note DO NOT turn off the machine or open the front cover until the Ready LED lights up.
  • Page 109: Replacing The Drum Unit

    A new drum unit can print approximately 30,000 A4 or Letter size single-sided pages. Important For best performance, use a Brother Original drum unit and Brother Original toner units. Printing with a third-party drum unit or toner unit may reduce not only the print quality but also the quality and life of the machine itself.
  • Page 110 The drum unit has exceeded its rated life. Please replace the drum unit with a new one. We recommend a Brother Original drum unit be installed at this time. After replacement, reset the drum counter by following the instructions included with the new drum unit.
  • Page 111 Routine Maintenance Replacing the drum unit Important • While removing the drum unit, handle it carefully because it may contain toner. If toner scatters on your hands or clothes, immediately wipe or wash it off with cold water. • Every time you replace the drum unit, clean the inside of the machine. (See Cleaning and Checking the machine uu page 110.) When you replace the drum unit with a new one, you need to reset the drum counter by completing the following steps:...
  • Page 112 Routine Maintenance WARNING After you have just used the machine, some internal parts of the machine will be extremely hot. Wait for the machine to cool down before you touch the internal parts of the machine. Important • We recommend that you place the drum unit and toner cartridge assembly on a clean, flat surface with a piece of disposable paper underneath it in case you accidentally spill or scatter toner.
  • Page 113 • Go to http://www.brother.com/original/index.html for instructions on how to return your used consumable items to the Brother collection program. If you choose not to return your used consumable, please discard the used consumable according to local regulations, keeping it separate from domestic waste. If you have questions, call your local waste disposal office.
  • Page 114 Routine Maintenance Put the toner cartridge firmly into the new drum unit until you hear it lock into place. If you put the cartridge in correctly, the green lock lever on the drum unit will lift automatically. Note Make sure that you put in the toner cartridge properly or it may separate from the drum unit. Put the drum unit and toner cartridge assembly back into the machine.
  • Page 115 Routine Maintenance When you replace the drum unit with a new one, you need to reset the drum counter. To do this, press and hold down the Go for about 4 seconds until all the LEDs light up. Once all six LEDs are lit, release Important Do not reset the drum counter when you only replace the toner cartridge.
  • Page 116: Cleaning And Checking The Machine

    Routine Maintenance Cleaning and Checking the machine Clean the outside and inside of the machine regularly with a dry, lint-free cloth. When you replace the toner cartridge or the drum unit, make sure that you clean the inside of the machine. If printed pages are stained with toner, clean the inside of the machine with a dry, lint-free cloth.
  • Page 117 Routine Maintenance Pull the paper tray completely out of the machine. If paper is loaded in the paper tray, remove it. Remove anything that is stuck inside the paper tray. Wipe the inside and the outside of the paper tray with a dry, lint-free cloth to remove dust. Re-load the paper and put the paper tray firmly back in the machine.
  • Page 118: Cleaning The Corona Wire

    Routine Maintenance Cleaning the corona wire If you have print quality problems, clean the corona wire as follows: Leave the machine turned on for 10 minutes for the internal fan to cool the extremely hot parts inside the machine. Press the front cover release button and then open the front cover. Take out the drum unit and toner cartridge assembly.
  • Page 119 Routine Maintenance Important • We recommend that you put the drum unit and toner cartridge assembly on a piece of disposable paper or cloth in case you accidentally spill or scatter toner. • Handle the drum unit and toner cartridge assembly carefully. If toner scatters on your hands or clothes, immediately wipe or wash it off with cold water.
  • Page 120: Cleaning The Drum Unit

    Routine Maintenance Cleaning the drum unit If your printout has white or black dots at 94 mm intervals, the drum may have foreign material, such as glue from a label stuck on the drum surface. Follow the steps below to solve the problem. Make sure that the front cover is closed and the power cord is plugged in.
  • Page 121 Routine Maintenance WARNING After you have just used the machine, some internal parts of the machine will be extremely hot. Wait for the machine to cool down before you touch the internal parts of the machine. Important • We recommend that you put the drum unit and toner cartridge assembly on a piece of disposable paper or cloth in case you accidentally spill or scatter toner.
  • Page 122 Routine Maintenance Turn the drum unit as shown in the illustration. Make sure that the drum unit gear (1) is on the left hand side. Use the numbered markers next to the drum roller to find the mark. For example, a dot in column 2 on the check sheet would mean that there is a mark in the “2”...
  • Page 123 Routine Maintenance Turn the drum unit gear toward you by hand while looking at surface of the suspected area. When you have found the mark on the drum that matches the drum dot check sheet, wipe the surface of the drum gently with a cotton swab until the mark on the surface comes off. Important DO NOT clean the surface of the photosensitive drum with a sharp object or any liquids.
  • Page 124 Routine Maintenance Put the toner cartridge back into the drum unit until you hear it lock into place. If you put the cartridge in correctly, the green lock lever on the drum unit will lift automatically. Note Make sure that you put in the toner cartridge properly or it may separate from the drum unit. Put the drum unit and toner cartridge assembly back into the machine.
  • Page 125: Cleaning The Paper Pick-up Roller

    Routine Maintenance Cleaning the paper pick-up roller Cleaning the paper pick-up roller periodically may prevent paper jams by insuring the proper feeding of paper. Turn off the machine. Disconnect the interface cables from the machine, and then unplug the power cord from the electrical socket.
  • Page 126: Packing And Shipping The Machine

    Routine Maintenance Packing and shipping the machine WARNING If you use a Lower Tray, DO NOT carry the machine with the Lower Tray as you may be injured or cause damage to the machine because it is not attached to the Lower Tray. Note •...
  • Page 127 Routine Maintenance Wrap the machine in a plastic bag, then put it on the bottom packing material (1). REAR FRONT Put the packing material (2) marked “FRONT” on the front of the machine. Put the packing material (3) marked “REAR” on the back of the machine. REAR FRONT...
  • Page 128 Routine Maintenance Put the cardboard tray (1) on the top and put the power cord in it. Close the carton and tape it shut. <If you have a Lower Tray> Repack the lower tray as shown in the illustration.
  • Page 129: Troubleshooting

    Troubleshooting If you think there is a problem with your machine, check each item below first and follow the troubleshooting tips. Most problems can be easily resolved by yourself. Identifying your problem First, check the following.  The machine's power cord is connected correctly and the machine's power switch is turned on. If the machine does not turn on after connecting the power cord, see Other difficulties uu page 141.
  • Page 130: Error Messages In The Status Monitor

    If this happens, your machine identifies the error or required routine maintenance and shows the appropriate message. The most common error and maintenance messages are shown below. You can clear most errors and perform routine maintenance by yourself. If you need more help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips: Visit us at http://solutions.brother.com/.
  • Page 131 Turn the power switch off, wait a few minutes, and problem. then turn it on again. If the problem continues, call your Brother dealer. Replace Drum It is time to replace the drum unit. Replace the drum unit. (See Replacing the drum unit uu page 105.)
  • Page 132 Cause Action Replace Laser It is time to replace the laser unit. Call your Brother dealer or a Brother Authorized Service Center to replace the laser unit. Replace PF Kit1 It is time to replace the paper Call your Brother dealer or a Brother Authorized feeding kit.
  • Page 133: Paper Jams

    Troubleshooting Paper jams Note Always remove all paper from the paper tray and straighten the stack when you add new paper. This helps prevent multiple sheets of paper from feeding through the machine at one time and prevents paper jams. Jam MP Tray / Jam Tray 1 / Jam Tray 2 / Jam Inside If a paper jam occurs inside the machine, the MP tray or paper tray, the Error LED will turn on and the Paper LED will blink.
  • Page 134 Troubleshooting Use both hands to slowly pull out the jammed paper. Note Pulling out the jammed paper downward allows you to remove the paper more easily. Press the front cover release button and then open the front cover. Slowly take out the drum unit and toner cartridge assembly. The jammed paper may be pulled out with the drum unit and toner cartridge assembly, or this may release the paper so you can pull it out from inside of the machine.
  • Page 135 Troubleshooting WARNING After you have just used the machine, some internal parts of the machine will be extremely hot. Wait for the machine to cool down before you touch the internal parts of the machine. Important • We recommend that you put the drum unit and toner cartridge assembly on a piece of disposable paper or cloth in case you accidentally spill or scatter toner.
  • Page 136 Troubleshooting Push down the green lock lever and take the toner cartridge out of the drum unit. Remove the jammed paper if there is any inside the drum unit. Put the toner cartridge back into the drum unit until you hear it lock into place. If you put the cartridge in correctly, the green lock lever on the drum unit will lift automatically.
  • Page 137 Troubleshooting Make sure that the paper is below the maximum paper mark ( ) in the paper tray. While pressing the green paper-guide release lever, slide the paper guides to fit the paper size. Make sure that the guides are firmly in the slots. Put the paper tray firmly back in the machine.
  • Page 138 Troubleshooting Jam Rear / Jam Duplex If a paper jam occurs behind the back cover (face-up output tray) or inside the duplex tray, the Error LED will turn on and the Back Cover and Paper LEDs will blink. Leave the machine turned on for 10 minutes for the internal fan to cool the extremely hot parts inside the machine.
  • Page 139 Troubleshooting Slowly take out the drum unit and toner cartridge assembly. The jammed paper may be pulled out with the drum unit and toner cartridge assembly, or this may release the paper so you can pull it out from inside of the machine. WARNING After you have just used the machine, some internal parts of the machine will be extremely hot.
  • Page 140 Troubleshooting Open the back cover. WARNING After you have just used the machine, some internal parts of the machine will be extremely hot. Wait for the machine to cool down before you touch the internal parts of the machine. Using both hands, gently pull the jammed paper out of the back of the machine.
  • Page 141 Troubleshooting Pull the green tabs at the left and right hand sides toward you and fold down the fuser cover (1). Using both hands, gently pull the jammed paper out of the fuser unit. Close the fuser cover. Close the back cover.
  • Page 142 Troubleshooting Pull the duplex tray completely out of the machine. Pull the jammed paper out of the machine or out of the duplex tray. Make sure that the jammed paper does not remain under the machine from static electricity. Put the duplex tray back into the machine.
  • Page 143 Troubleshooting Put the drum unit and toner cartridge assembly back into the machine. Close the front cover of the machine. Put the paper tray firmly back in the machine. Make sure that the Back Cover, Paper and Error LEDs are off and that the Ready LED is green.
  • Page 144: If You Are Having Difficulty With Your Machine

    • If you think there is a problem with your machine, check the chart below and follow the troubleshooting tips. Most problems can be easily resolved by yourself. • If you need additional help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com/.
  • Page 145 Troubleshooting Printing difficulties (continued) Difficulties Suggestions The machine prints the first Check the settings in your application to make sure that it is set up to work with your couple of pages correctly, then machine. some pages have text Your computer is not recognising the machine’s input buffer’s full signal. Make sure missing.
  • Page 146 (Windows be installed. If the Security Software warning appears on the PC screen during the installation, change the Security Software settings to permit the Brother product setup program or other program to run. (Macintosh) If you are using a firewall function of anti-spyware or antivirus security software, temporarily disable it and then install the Brother software.
  • Page 147 For Windows XP and Windows Server 2003: Click Start button, and select Printers and Faxes. Right-click the Brother HL-XXXX BR-Script3 icon and select Properties From the Device Settings tab, choose TBCP (Tagged binary communication protocol) in Output Protocol. (Macintosh) If your machine is connected to a computer with a USB interface, you cannot print EPS data that includes binary.
  • Page 148: Improving The Print Quality

    Note Brother does not recommend the use of cartridges other than genuine Brother Original cartridges or the refilling of used cartridges with toner from other sources. To get the best print quality, we suggest using the recommended paper. Check that you are using paper that meets our specifications.
  • Page 149 Put in a new toner cartridge.  uu Replacing the toner cartridge uu page 97  The fuser unit may be contaminated. Call your Brother dealer for service  Make sure that you use paper that meets our specifications. Rough-surfaced paper may cause the problem.
  • Page 150 Troubleshooting Examples of poor print quality Recommendation  Make sure that you use paper that meets our specifications. uu Acceptable paper and other print media uu page 2  Choose Thick Paper mode in the printer driver or use thinner paper than you are currently using.
  • Page 151 Troubleshooting Examples of poor print quality Recommendation  Check the machine's environment. Conditions such as high humidity and high temperatures may cause this print quality problem. uu Product Safety Guide: Choose a safe location for your product  If the problem is not solved after printing a few pages, put in a new drum unit. uu Replacing the drum unit uu page 105 White lines, bands or ribbing across the page...
  • Page 152 The drum unit may be damaged. Put in a new drum unit. Black lines down the page uu Replacing the drum unit uu page 105 Printed pages have toner stains The fuser unit may be contaminated. Call your Brother dealer for service  down the page ...
  • Page 153 Troubleshooting Examples of poor print quality Recommendation  Check the paper type and quality. High temperatures and high humidity will cause paper to curl. uu Acceptable paper and other print media uu page 2 uu Product Safety Guide: Choose a safe location for your product ...
  • Page 154 Troubleshooting Examples of poor print quality Recommendation  Choose Reduce Paper Curl mode in the printer driver. ® uu Other Print Options uu page 36 (For Windows uu Print Settings uu page 59 (For Macintosh)  Open the back cover (face-up output tray) to let the printed paper exit onto the face-up output tray.
  • Page 155: Machine Information

    Troubleshooting Machine Information Default settings The machine has three levels of default settings; the default settings have been set at the factory before shipment. Network (HL-5450DN(T) only)  Factory Reset   Settings Reset Note • You cannot modify the preset default settings. •...
  • Page 156 Troubleshooting Settings Reset This operation will reset all the machine settings back to the settings that were set at the factory: Disconnect the network cable from the machine; otherwise the network settings (such as IP address) will not be reset. Turn off the machine.
  • Page 157: A Appendix

    Appendix Machine specifications General Model HL-5440D HL-5450DN HL-5450DNT Printer Type Laser Print Method Electrophotographic Laser Printer Memory Capacity Standard 64 MB Optional 1 slot: DDR2 SO-DIMM (144–pin) up to 256 MB Power Source 220 - 240 V AC 50/60 Hz Peak Approx.
  • Page 158 Appendix Model HL-5440D HL-5450DN HL-5450DNT Noise Sound Printing m = 59 dB (A) Level Pressure Ready m = 34 dB (A) Printing m = 54 dB (A) (Quiet Mode) Sound Printing d = 6.79 B (A) Power Ready d = 4.70 B (A) d = 4.63 B (A) Printing d = 6.4 B (A)
  • Page 159: Print Media

    Appendix Print media Model HL-5440D HL-5450DN HL-5450DNT Paper Paper Tray Paper Type Plain paper, Thin paper, Recycled paper (Standard) Input Paper Size A4, Letter, B5 (ISO/JIS), A5, A5 (Long Edge), B6 (ISO), A6, Executive, Legal, Folio Paper Weight 60 to 105 g/m Maximum Up to 250 sheets of 80 g/m Plain paper...
  • Page 160: Printer

    Appendix Printer Model HL-5440D HL-5450DN HL-5450DNT Automatic 2–sided (Duplex) Print Emulation ® PCL6, BR-Script3 (PostScript 3™), IBM ProPrinter XL, EPSON FX-850 1200  1200 dpi Resolution HQ1200 (2400  600 dpi) quality 600  600 dpi Single side Up to 38 ppm (A4 size) Print Speed print Up to 40 ppm (Letter size)
  • Page 161: Computer Requirements

    1 GB 2 GB ® Intel Processor OS X 10.7.x 2 GB 2 GB ® Intel Processor Third party USB ports are not supported. Ethernet is available for HL-5450DN(T). Parallel is available for HL-5440D. For the latest driver updates, visit http://solutions.brother.com/.
  • Page 162: Important Information For Choosing Your Paper

    Appendix Important information for choosing your paper The information in this section will help you choose paper to use with this machine. Note If you use paper that is not recommended, a paper jam or misfeed may occur in the machine. Before you buy a large quantity of paper Make sure that the paper is suitable for the machine.
  • Page 163: Symbol And Character Sets

    Appendix Symbol and character sets For the HP LaserJet, IBM Proprinter XL, and EPSON FX-850 emulation modes, you can choose the symbol and character sets using a Web Based Management (Web browser) or the Remote Printer Console. HL-5450DN(T) only How to use Web Based Management (Web browser) (HL-5450DN(T) only) To use Web Based Management (Web browser), follow the steps below.
  • Page 164: Consumable Items

    (For Macintosh users) Brother BRAdmin Light is available as a download from http://solutions.brother.com/. ® (For Windows users) If you require more advanced printer management, use the latest Brother BRAdmin Professional utility version that is available as a download from http://solutions.brother.com/.
  • Page 165: Brother Numbers

    Frequently asked questions (FAQs) The Brother Solutions Center is our one-stop resource for all your machine needs. You can download the latest drivers, software and utilities, read FAQs and troubleshooting tips to learn how to get the most from your Brother product.
  • Page 166: Index

    Index Accessories tab ............41 Macintosh ..............22 Maintenance messages ..........94 Manual duplex printing ..........21 Media specifications ..........153 BR-Script3 ............45 Memory .............91 Character sets ............157 Network connectivity ..........154 Cleaning ..............110 Network software ............70 Computer requirements ..........
  • Page 167 Index Service centres (Europe and other countries) ..159 Sleep mode ............72 SO-DIMM ..............91 Specifications ............151 Status Monitor Macintosh .............. 68 ® Windows .............. 52 Symbol ..............157 Thick paper ............... 15 Toner cartridge ............95 Troubleshooting ..........123 if you are having difficulty network .............

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