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Brother MFCJ4340DWE Online User's Manual

Brother MFCJ4340DWE Online User's Manual

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Online User's Guide
MFC-J4340DW
MFC-J4440DW
MFC-J4540DW
© 2020 Brother Industries, Ltd. All rights reserved.

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Summary of Contents for Brother MFCJ4340DWE

  • Page 1 Online User's Guide MFC-J4340DW MFC-J4440DW MFC-J4540DW © 2020 Brother Industries, Ltd. All rights reserved.

  • Page 2: Table Of Contents

    Enter Text on Your Brother Machine ......................23 Access Brother Utilities (Windows) ......................25 Uninstall the Brother Software and Drivers (Windows) ..............26 USB / Ethernet Port Locations on Your Brother Machine ................27 Paper Handling............................ 28 Load Paper..............................29 Load Paper in Paper Tray #1 / Paper Tray #2..................
  • Page 3 Print on Both Sides of the Paper Automatically Using Brother iPrint&Scan (Automatic 2-sided Printing)(Windows/Mac) ........................85 Print More Than One Page on a Single Sheet of Paper Using Brother iPrint&Scan (N in 1) (Windows/Mac)........................... 87 Print a Colour Document in Greyscale Using Brother iPrint&Scan (Windows/Mac) ......88 Print Photos Directly from a USB Flash Drive....................
  • Page 4 Home > Table of Contents Send a Fax in Real Time ........................187 Send a Fax at a Specified Time (Delayed Fax)................188 Change the Fax Auto Redial Setting ....................189 Cancel a Fax in Progress ......................... 190 Check and Cancel a Pending Fax....................191 Fax Options ............................
  • Page 5 Home > Table of Contents Brother Management Tools ........................329 Security .............................. 330 Before Using Network Security Features ....................331 Configure Certificates for Device Security ....................332 Supported Security Certificate Features ..................333 Step by Step Guide for Creating and Installing a Certificate ............334 Create a Self-signed Certificate .......................
  • Page 6 Upload a Document from an External Memory Device Using Brother Web Connect ...... 423 Download and Print Documents Using Brother Web Connect ............424 Download and Save a Document to an External Memory Device Using Brother Web Connect ..428 FaxForward to Cloud or E-mail ......................429 AirPrint ...............................
  • Page 7 Home > Table of Contents Clean the Scanner..........................516 Clean the Print Head from Your Brother Machine ................518 Clean the Print Head Using Web Based Management ..............520 Clean the Print Head from Your Computer (Windows)..............521 Clean the Machine's LCD......................... 523 Clean the Outside of the Machine ....................

  • Page 8: Before You Use Your Machine

    Home > Before You Use Your Machine Before You Use Your Machine • Definitions of Notes • Trademarks • Open Source Licensing Remarks • Copyright and License • Important Notes...

  • Page 9: Definitions Of Notes

    Home > Before You Use Your Machine > Definitions of Notes Definitions of Notes We use the following symbols and conventions throughout this User's Guide: WARNING indicates a potentially hazardous situation which, if not avoided, could WARNING result in death or serious injuries. CAUTION indicates a potentially hazardous situation which, if not avoided, may CAUTION result in minor or moderate injuries.

  • Page 10: Trademarks

    ® The Bluetooth word mark is a registered trademark owned by Bluetooth SIG, Inc. and any use of such marks by Brother Industries, Ltd. is under license. Other trademarks and trade names are those of their respective owners. ™ ™...

  • Page 11: Open Source Licensing Remarks

    Before You Use Your Machine > Open Source Licensing Remarks Open Source Licensing Remarks This product includes open-source software. To view Open Source Licensing Remarks and Copyright Information, go to your model's Manuals page at support.brother.com/manuals. Related Information • Before You Use Your Machine...

  • Page 12: Copyright And License

    Before You Use Your Machine > Copyright and License Copyright and License ©2020 Brother Industries, Ltd. All rights reserved. This product includes software developed by the following vendors: This product includes the “KASAGO TCP/IP” software developed by ZUKEN ELMIC, Inc.

  • Page 13: Important Notes

    Do not use this product outside the country of purchase as it may violate the wireless telecommunication and power regulations of that country. • When replacing or disposing of your machine, Brother strongly recommends resetting it to its factory settings to remove all personal information. •...

  • Page 14: Introduction To Your Machine

    • Settings Screen Overview • Navigate the Touchscreen • Set the Ready Screen • Set Default Function Screens • Enter Text on Your Brother Machine • Access Brother Utilities (Windows) • USB / Ethernet Port Locations on Your Brother Machine...

  • Page 15: Before Using Your Machine

    Home > Introduction to Your Machine > Before Using Your Machine Before Using Your Machine Before attempting any printing operation, confirm the following: • Make sure you have installed the correct software and drivers for your machine. • For USB or network cable users: Make sure the interface cable is physically secure. Selecting the correct type of paper For high quality printing, it is important to select the correct type of paper.

  • Page 16: Control Panel Overview

    Home > Introduction to Your Machine > Control Panel Overview Control Panel Overview >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. 1.8"(44.9 mm) Liquid Crystal Display (LCD) Displays messages to help you set up and use the machine. 2. Mode Buttons Press to switch the machine to Fax mode. SCAN Press to switch the machine to Scan mode.
  • Page 17 Press to access the ink menu while the machine is idle. • Press to store Speed Dial and Group numbers in the machine's memory. • Press to look up and dial numbers that are stored in the machine's memory. Press to configure the wireless settings while the machine is idle. a or b Press to scroll through the menus and options.
  • Page 18 Power On/Off Press to turn the machine on. Press and hold to turn the machine off. The LCD displays [Shutting Down] and stays on for a few seconds before turning itself off. A connected external telephone or Telephone Answering Device (TAD) will always remain available.
  • Page 19 Power On/Off Press to turn the machine on. Press and hold to turn the machine off. The touchscreen displays [Shutting Down] and stays on for a few seconds before turning itself off. A connected external telephone or Telephone Answering Device (TAD) will always remain available.

  • Page 20: Lcd Overview

    Home > Introduction to Your Machine > LCD Overview LCD Overview Related Models: MFC-J4340DW The Home screen shows the machine’s status when the machine is idle. When displayed, this indicates that your machine is ready for the next command. Home Screen 01.
  • Page 21 Related Information • Introduction to Your Machine...

  • Page 22: Touchscreen Lcd Overview

    Home > Introduction to Your Machine > Touchscreen LCD Overview Touchscreen LCD Overview Related Models: MFC-J4440DW/MFC-J4540DW You can switch Home screens by pressing d or c. From the Home screens, you can access the various settings. Home Screen This screen shows the machine’s status when the machine is idle. When displayed, it indicates that your machine is ready for the next command.
  • Page 23 Cleaning] 8. Information icon New information from Brother appears in the information bar when the notification settings such as [Message from Brother] and [Firmware Auto Check] are set to [On]. (An internet connection is needed, and data rates may apply.) Press to view the details.
  • Page 24 Related Information • Introduction to Your Machine Related Topics: • Set the Ready Screen • Reduce Printing Noise • Check the Ink Volume (Page Gauge) • Settings Screen Overview • Error and Maintenance Messages...

  • Page 25: Settings Screen Overview

    Settings Screen Overview Related Models: MFC-J4440DW/MFC-J4540DW The touchscreen shows the machine's status when you press [Settings]. Use the Settings menu to access all of your Brother machine's settings. 1. [Maintenance] Press to access the following menus: • [Improve Print Quality] •...
  • Page 26 Related Information • Introduction to Your Machine Related Topics: • Touchscreen LCD Overview • Check the Ink Volume (Page Gauge) • Distinctive Ring...

  • Page 27: Navigate The Touchscreen

    Home > Introduction to Your Machine > Navigate the Touchscreen Navigate the Touchscreen Related Models: MFC-J4440DW/MFC-J4540DW Using your finger, press d c or a b on the LCD to display and access the machine options. IMPORTANT DO NOT press the LCD with a sharp object such as a pen or stylus. It may damage the machine. NOTE DO NOT touch the LCD immediately after plugging in the power cord or turning on the machine.

  • Page 28: Set The Ready Screen

    Home > Introduction to Your Machine > Set the Ready Screen Set the Ready Screen Related Models: MFC-J4440DW/MFC-J4540DW You can change the Ready screen to either the [Screen 1], [Screen 2], [Screen 3], [Shortcuts 1], [Shortcuts 2] or [Shortcuts 3] screen. When the machine is idle or you press , the machine will go back to the screen that you have set.

  • Page 29: Set Default Function Screens

    Home > Introduction to Your Machine > Set Default Function Screens Set Default Function Screens Related Models: MFC-J4440DW/MFC-J4540DW You can set the Scan default screen using the Screen Settings. 1. Press [Settings] > [All Settings] > [General Setup] > [Screen Settings] > [Scan Screen].

  • Page 30: Enter Text On Your Brother Machine

    Press , # or 0 repeatedly until you see the special character or symbol you want. Press Press # Press 0 Ä Ë Ö Ü À Ç È É 0 MFC-J4440DW/MFC-J4540DW When you need to enter text on your Brother machine, a keyboard will appear on the touchscreen.
  • Page 31 • Press to cycle between letters, numbers and special characters. • Press to cycle between lowercase and uppercase letters. • To move the cursor to the left or right, press d or c. Inserting spaces • To enter a space, press [Space]. Or, you can press c to move the cursor. Making corrections •...

  • Page 32: Access Brother Utilities (Windows)

    Home > Introduction to Your Machine > Access Brother Utilities (Windows) Access Brother Utilities (Windows) Brother Utilities is an application launcher that offers convenient access to all Brother applications installed on your computer. 1. Do one of the following: •...

  • Page 33: Uninstall The Brother Software And Drivers (Windows)

    • Windows 7 Click (Start) > All Programs > Brother > Brother Utilities. 2. Click the drop-down list, and then select your model name (if not already selected). Click Tools in the left navigation bar, and then click Uninstall. Follow the instructions in the dialog box to uninstall the software and drivers.

  • Page 34: Usb / Ethernet Port Locations On Your Brother Machine

    Home > Introduction to Your Machine > USB / Ethernet Port Locations on Your Brother Machine USB / Ethernet Port Locations on Your Brother Machine The USB and Ethernet ports are located inside the machine (Ethernet ports are available only for certain models).

  • Page 35: Paper Handling

    Home > Paper Handling Paper Handling • Load Paper • Load Documents...

  • Page 36: Load Paper

    Home > Paper Handling > Load Paper Load Paper • Load Paper in Paper Tray #1 / Paper Tray #2 • Load Paper in the Manual Feed Slot • Unprintable Area • Paper Settings • Acceptable Print Media • Error and Maintenance Messages •...

  • Page 37: Load Paper In Paper Tray #1 / Paper Tray #2

    Home > Paper Handling > Load Paper > Load Paper in Paper Tray #1 / Paper Tray #2 Load Paper in Paper Tray #1 / Paper Tray #2 • Load Cut-Sheet Paper or Photo Paper in the Paper Tray #1 / Paper Tray #2 •...
  • Page 38 Home > Paper Handling > Load Paper > Load Paper in Paper Tray #1 / Paper Tray #2 > Load Cut-Sheet Paper or Photo Paper in the Paper Tray #1 / Paper Tray #2 Load Cut-Sheet Paper or Photo Paper in the Paper Tray #1 / Paper Tray •...
  • Page 39 4. Fan the stack of paper well to avoid paper jams and misfeeds. Always make sure the paper is not curled or wrinkled. 5. Gently load paper in the paper tray with the printing surface face down. Make sure the paper is flat in the tray and the paper length guide (1) touches the edges of the paper. IMPORTANT •...
  • Page 40 7. Slowly push the paper tray completely into the machine. 8. Pull out the paper support (1) until it locks into place, and then unfold the paper support flap (2). Related Information • Load Paper in Paper Tray #1 / Paper Tray #2 Related Topics: •...
  • Page 41 Home > Paper Handling > Load Paper > Load Paper in Paper Tray #1 / Paper Tray #2 > Load Legal Size Paper in the Paper Tray #1 / Paper Tray #2 Load Legal Size Paper in the Paper Tray #1 / Paper Tray #2 •...
  • Page 42 4. Gently press and slide the paper width guides (1) and the paper length guide (2) to fit the paper size. 5. Fan the stack of paper well to avoid paper jams and misfeeds. Always make sure the paper is not curled or wrinkled. 6.
  • Page 43 IMPORTANT Be careful not to push the paper in too far; it may lift at the back of the tray and cause paper feed problems. To add paper before the tray is empty, remove the paper from the tray and combine it with the paper you are adding.
  • Page 44 Home > Paper Handling > Load Paper > Load Paper in Paper Tray #1 / Paper Tray #2 > Load Envelopes in the Paper Tray #1 Load Envelopes in the Paper Tray #1 • If the [Check Paper] setting is set to [On] and you pull the paper tray out of the machine, a message appears on the LCD, allowing you to change the paper size and paper type.
  • Page 45 IMPORTANT If envelopes are multi-feeding, load one envelope in the paper tray at a time. 5. Slowly push the paper tray completely into the machine. 6. Pull out the paper support (1) until it locks into place, and then unfold the paper support flap (2). Related Information •...

  • Page 46: Load Paper In The Manual Feed Slot

    Home > Paper Handling > Load Paper > Load Paper in the Manual Feed Slot Load Paper in the Manual Feed Slot Load special print media in this slot, one sheet of paper at a time. NOTE To prevent dust from entering the machine, be sure to close the cover if you are not using the manual feed slot.
  • Page 47 3. Slide the manual feed slot paper guides to fit the width of the paper you are using. 4. Load only one sheet of paper in the manual feed slot with the printing surface face up. Using both hands, adjust the manual feed slot paper guides to make sure there is no gap between them and the paper.
  • Page 48 When using envelopes, load the envelopes with the printing surface face up and the flap on the left as shown in the illustration. IMPORTANT • DO NOT load more than one sheet of paper in the manual feed slot at any time. Doing this may cause a paper jam.
  • Page 49 • If the document does not fit on one sheet, the machine will prompt you to load another sheet of paper. Place another sheet of paper in the manual feed slot, and follow the instructions displayed on the LCD. • Make sure printing has finished before you close the manual feed slot cover.

  • Page 50: Unprintable Area

    Home > Paper Handling > Load Paper > Unprintable Area Unprintable Area The unprintable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut-sheet paper and envelopes. The machine can print in the shaded areas of cut-sheet paper only when the Borderless print feature is available and turned on.

  • Page 51: Paper Settings

    Home > Paper Handling > Load Paper > Paper Settings Paper Settings • Change the Paper Size and Paper Type • Change the Check Paper Setting • Shrink Page Size of an Oversized Incoming Fax...
  • Page 52 Select [General Setup]. Press OK. b. Select [Paper Type]. Press OK. c. Select [Plain Paper], [Inkjet Paper], [Brother BP71] or [Other Glossy]. Press OK. d. Select [Paper Size]. Press OK. e. Select the paper size option you want, and then press OK.
  • Page 53 • Error and Maintenance Messages • Paper Handling and Printing Problems...
  • Page 54 Home > Paper Handling > Load Paper > Paper Settings > Change the Check Paper Setting Change the Check Paper Setting If this setting is set to [On] and the paper tray is removed, the LCD displays a message asking if you want to change the Paper Size and Paper Type settings.

  • Page 55: Acceptable Print Media

    You can use plain paper, inkjet paper (coated paper), glossy paper, recycled paper, and envelopes. We recommend testing various paper types before buying large quantities. For best results, use Brother paper. • When you print on inkjet paper (coated paper) and glossy paper, be sure to select the correct print media in the printer driver or in the application you use to print, or the Paper Type setting on the machine.
  • Page 56 For the best print quality, we recommend using the Brother paper listed in the table. Brother paper may not be available in all countries. If Brother paper is not available in your country, we recommend testing various paper types before purchasing large quantities.
  • Page 57 Home > Paper Handling > Load Paper > Acceptable Print Media > Handle and Use Print Media Handle and Use Print Media • Store paper in its original packaging and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat.
  • Page 58 Home > Paper Handling > Load Paper > Acceptable Print Media > Choose the Right Print Media Choose the Right Print Media • Paper Type and Paper Size for Each Operation • Paper Capacity of the Paper Trays • Load Cut-Sheet Paper or Photo Paper in the Paper Tray #1 / Paper Tray #2 •...
  • Page 59 Home > Paper Handling > Load Paper > Acceptable Print Media > Choose the Right Print Media > Paper Type and Paper Size for Each Operation Paper Type and Paper Size for Each Operation Paper Type Paper Size Usage Copy Printer Direct Print Cut-Sheet...
  • Page 60 20 cm) B5 (JIS) and B6 (JIS) size paper are supported only in some countries. When using plain paper 80 gsm. BP71 260 gsm paper is specially designed for Brother inkjet machines. Related Information • Choose the Right Print Media...

  • Page 61: Load Documents

    Home > Paper Handling > Load Documents Load Documents • Load Documents in the Automatic Document Feeder (ADF) • Load Documents on the Scanner Glass • Unscannable Area...

  • Page 62: Load Documents In The Automatic Document Feeder (Adf)

    Home > Paper Handling > Load Documents > Load Documents in the Automatic Document Feeder (ADF) Load Documents in the Automatic Document Feeder (ADF) The ADF can hold multiple pages and feeds each sheet individually. Use paper that is within the sizes and weights shown in the table. Always fan the pages before placing them in the ADF.
  • Page 63 Related Information • Load Documents Related Topics: • Copy a Document • Error and Maintenance Messages • Telephone and Fax Problems • Other Problems...

  • Page 64: Load Documents On The Scanner Glass

    Home > Paper Handling > Load Documents > Load Documents on the Scanner Glass Load Documents on the Scanner Glass Use the scanner glass to fax, copy, or scan one page at a time. Document Sizes Supported Length: Up to 297 mm Width: Up to 215.9 mm Weight:...

  • Page 65: Unscannable Area

    Home > Paper Handling > Load Documents > Unscannable Area Unscannable Area The unscannable area of a page depends on the settings in the application you are using. The figures below show the typical unscannable measurements. Usage Document Size Top (1) Left (2) Bottom (3) Right (4)

  • Page 66: Print

    Home > Print Print • Print from Your Computer (Windows) • Print from Your Computer (Mac) • Print Using Brother iPrint&Scan (Windows/Mac) • Print Photos Directly from a USB Flash Drive • Print an Email Attachment...

  • Page 67: Print From Your Computer (Windows)

    Home > Print > Print from Your Computer (Windows) Print from Your Computer (Windows) • Print a Photo (Windows) • Print a Document (Windows) • Cancel a Print Job (Windows) • Print More Than One Page on a Single Sheet of Paper (N in 1) (Windows) •...

  • Page 68: Print A Photo (Windows)

    > Print a Photo (Windows) Print a Photo (Windows) 1. Select the print command in your application. 2. Select Brother XXX-XXXX Printer (where XXX-XXXX is the name of your model), and then click the printing properties or preferences button. The printer driver window appears.

  • Page 69: Print A Document (Windows)

    > Print a Document (Windows) Print a Document (Windows) 1. Select the print command in your application. 2. Select Brother XXX-XXXX Printer (where XXX-XXXX is the name of your model), and then click the printing properties or preferences button. The printer driver window appears.

  • Page 70: Cancel A Print Job (Windows)

    Home > Print > Print from Your Computer (Windows) > Cancel a Print Job (Windows) Cancel a Print Job (Windows) If a print job was sent to the print queue and did not print, or was sent to the print queue in error, you may have to delete it to allow subsequent jobs to print.

  • Page 71: Print More Than One Page On A Single Sheet Of Paper (N In 1) (Windows)

    Print More Than One Page on a Single Sheet of Paper (N in 1) (Windows) 1. Select the print command in your application. 2. Select Brother XXX-XXXX Printer (where XXX-XXXX is the name of your model), and then click the printing properties or preferences button. The printer driver window appears.

  • Page 72: Print As A Poster (Windows)

    Enlarge your print size and print the document in poster mode. 1. Select the print command in your application. 2. Select Brother XXX-XXXX Printer (where XXX-XXXX is the name of your model), and then click the printing properties or preferences button.

  • Page 73: Print On Both Sides Of The Paper Automatically (Automatic 2-Sided Printing) (Windows)

    If the paper is thin, it may wrinkle. 1. Select the print command in your application. 2. Select Brother XXX-XXXX Printer (where XXX-XXXX is the name of your model), and then click the printing properties or preferences button. The printer driver window appears.
  • Page 74 Option for Portrait Description Short Edge (Top) Short Edge (Bottom) Option for Landscape Description Long Edge (Top) Long Edge (Bottom) Short Edge (Right) Short Edge (Left) 8. Select the Binding Offset checkbox to specify the offset for binding in inches or millimetres. 9.
  • Page 75 Related Information • Print from Your Computer (Windows) Related Topics: • Print Settings (Windows) • Print as a Booklet Automatically (Windows)

  • Page 76: Print As A Booklet Automatically (Windows)

    If the paper is thin, it may wrinkle. 1. Select the print command in your application. 2. Select Brother XXX-XXXX Printer (where XXX-XXXX is the name of your model), and then click the printing properties or preferences button. The printer driver window appears.
  • Page 77 Option for Landscape Description Top Binding Bottom Binding 8. Select one of the options from the Booklet Printing Method menu. Option Description All Pages at Every page will be printed in booklet format (four pages to every piece of paper, two pages Once per side).

  • Page 78: Print A Colour Document In Greyscale (Windows)

    Greyscale mode prints your document in 256 levels of greyscale. 1. Select the print command in your application. 2. Select Brother XXX-XXXX Printer (where XXX-XXXX is the name of your model), and then click the printing properties or preferences button.

  • Page 79: Prevent Smudged Printouts And Paper Jams (Windows)

    1. Select the print command in your application. 2. Select Brother XXX-XXXX Printer (where XXX-XXXX is the name of your model), and then click the printing properties or preferences button. The printer driver window appears.

  • Page 80: Use A Preset Print Profile (Windows)

    Print Profiles are presets designed to give you quick access to frequently-used printing configurations. 1. Select the print command in your application. 2. Select Brother XXX-XXXX Printer (where XXX-XXXX is the name of your model), and then click the printing properties or preferences button.
  • Page 81 Related Information • Print from Your Computer (Windows) • Create or Delete Your Print Profile (Windows) Related Topics: • Print Settings (Windows)
  • Page 82 Add up to 20 new print profiles with customised settings. 1. Select the print command in your application. 2. Select Brother XXX-XXXX Printer (where XXX-XXXX is the name of your model), and then click the printing properties or preferences button.

  • Page 83: Change The Default Print Settings (Windows)

    Click Control Panel on the Start screen. In the Hardware group, click View devices and printers. 2. Right-click the Brother XXX-XXXX Printer icon (where XXX-XXXX is the name of your model), and then select Printer properties. If printer driver options appear, select your printer driver.

  • Page 84: Print Settings (Windows)

    Home > Print > Print from Your Computer (Windows) > Print Settings (Windows) Print Settings (Windows) >> Basic Tab >> Advanced Tab Basic Tab 1. Media Type Select the media type you want to use. To achieve the best print results, the machine automatically adjusts its print settings according to the selected media type.
  • Page 85 Borderless Select this option to print photos without borders. Because the image data is created slightly larger than the paper size you are using, this will cause some cropping of the photo edges. You may not be able to select the Borderless option for some combinations of media type and quality, or from some applications.
  • Page 86 Advanced Tab 1. Colour Enhancement Select this option to use the Colour Enhancement feature. This feature analyses your image to improve its sharpness, white balance and colour density. This process may take several minutes depending on the image size and your computer's specifications. 2.
  • Page 87 Retrieve Printer's Colour Data Select this option to optimise the print quality using the machine's factory settings, which are set specifically for your Brother machine. Use this option when you have replaced the machine or changed the machine's network address.

  • Page 88: Print From Your Computer (Mac)

    Home > Print > Print from Your Computer (Mac) Print from Your Computer (Mac) • Print Using AirPrint...

  • Page 89: Print Using Brother Iprint&Scan (Windows/Mac)

    Print on Both Sides of the Paper Automatically Using Brother iPrint&Scan (Automatic 2- sided Printing)(Windows/Mac) • Print More Than One Page on a Single Sheet of Paper Using Brother iPrint&Scan (N in 1) (Windows/Mac) • Print a Colour Document in Greyscale Using Brother iPrint&Scan (Windows/Mac)

  • Page 90: Print Photos Or Documents Using Brother Iprint&Scan (Windows/Mac)

    In the Finder menu bar, click Go > Applications, and then double-click the iPrint&Scan icon. The Brother iPrint&Scan screen appears. 3. If your Brother machine is not selected, click the Select your Machine button, and then select your model name from the list. Click OK.
  • Page 91 8. Click Print. IMPORTANT For photo printing: To get the best print quality for the settings you have selected, always set the Media Type option to match the type of paper you load. Related Information • Print Using Brother iPrint&Scan (Windows/Mac)

  • Page 92: Print On Both Sides Of The Paper Automatically Using Brother Iprint&Scan (Automatic 2-Sided Printing)(Windows/Mac)

    In the Finder menu bar, click Go > Applications, and then double-click the iPrint&Scan icon. The Brother iPrint&Scan screen appears. 2. If your Brother machine is not selected, click the Select your Machine button, and then select your model name from the list. Click OK.
  • Page 93 Option Description On (Flip on short edge) 7. Change other printer settings, if needed. 8. Click Print. Related Information • Print Using Brother iPrint&Scan (Windows/Mac)

  • Page 94: Print More Than One Page On A Single Sheet Of Paper Using Brother Iprint&Scan (N In 1) (Windows/Mac)

    1. Launch (Brother iPrint&Scan). The Brother iPrint&Scan screen appears. 2. If your Brother machine is not selected, click the Select your Machine button, and then select your model name from the list. Click OK. 3. Click Print. 4. Do one of the following: •...

  • Page 95: Print A Colour Document In Greyscale Using Brother Iprint&Scan (Windows/Mac)

    In the Finder menu bar, click Go > Applications, and then double-click the iPrint&Scan icon. The Brother iPrint&Scan screen appears. 2. If your Brother machine is not selected, click the Select your Machine button, and then select your model name from the list. Click OK.

  • Page 96: Print Photos Directly From A Usb Flash Drive

    Even if your machine is not connected to your computer, you can print photos directly from a USB Flash memory drive. • Compatible USB Flash Drives • Important Information about Photo Printing • Print Photos from a USB Flash Drive on the Brother Machine...

  • Page 97: Compatible Usb Flash Drives

    Compatible USB Flash Drives Related Models: MFC-J4440DW/MFC-J4540DW Your Brother machine has a media drive (slot) for use with common data storage. IMPORTANT The USB direct interface supports only USB flash drives and digital cameras that use the USB mass storage standard.

  • Page 98: Important Information About Photo Printing

    Home > Print > Print Photos Directly from a USB Flash Drive > Important Information about Photo Printing Important Information about Photo Printing Related Models: MFC-J4440DW/MFC-J4540DW Your machine is designed to be compatible with modern digital camera image files and USB flash drives. Read the points below to avoid photo printing problems: •...

  • Page 99: Print Photos From A Usb Flash Drive On The Brother Machine

    Print Photos Directly from a USB Flash Drive > Print Photos from a USB Flash Drive on the Brother Machine Print Photos from a USB Flash Drive on the Brother Machine Related Models: MFC-J4440DW/MFC-J4540DW • Preview and Print Photos from a USB Flash Drive •...
  • Page 100 8. Read and confirm the displayed list of options. 9. To change the print settings, press [Print Settings]. When finished, press [OK]. 10. Press [Start]. Related Information • Print Photos from a USB Flash Drive on the Brother Machine Related Topics: • Print Settings for Photos...
  • Page 101 When finished, press [OK]. Option Description Paper Type Select the paper type. Paper Size Select the paper size. 4. Press [Start]. Related Information • Print Photos from a USB Flash Drive on the Brother Machine Related Topics: • Print Photos by Image Number...
  • Page 102 [Print Settings]. When finished, press [OK]. 6. Press [Start]. Related Information • Print Photos from a USB Flash Drive on the Brother Machine Related Topics: • Print a Photo Index Sheet (Thumbnails) from a USB Flash Drive • Print Settings for Photos...
  • Page 103 4. Press [OK]. 5. Press [Print Settings] > [Cropping]. 6. Press [On] (or [Off]). 7. When finished, press or [OK]. 8. Press [Start]. Related Information • Print Photos from a USB Flash Drive on the Brother Machine Related Topics: • Other Problems...
  • Page 104 4. Press [OK]. 5. Press [Print Settings] > [Borderless]. 6. Press [On] (or [Off]). 7. When finished, press or [OK]. 8. Press [Start]. Related Information • Print Photos from a USB Flash Drive on the Brother Machine Related Topics: • Other Problems...
  • Page 105 3. Press d or c to display each photo. When the photo you want appears, press it, and then press [OK]. 4. Press [OK]. 5. Press [Print Settings] > [Date Print]. 6. Press [On] (or [Off]). 7. When finished, press or [OK]. 8. Press [Start]. Related Information • Print Photos from a USB Flash Drive on the Brother Machine...
  • Page 106 Factory Reset Restore any changed print settings back to the factory settings. Related Information • Print Photos from a USB Flash Drive on the Brother Machine Related Topics: • Preview and Print Photos from a USB Flash Drive •...

  • Page 107: Print An Email Attachment

    If information regarding the Internet connection appears on the machine's LCD, read it, and then press • Occasionally, updates or announcements about Brother Web Connect's features will appear on the LCD. Read the information, and then press OK. 2. Press a or b to display the [Online Functions] option, and then press OK.
  • Page 108 2. Press a or b to display the [Online Functions] option, and then press it. • If this function is locked, contact your Network Administrator for access. • If information regarding [Online Functions] appears, read it, and then press [OK]. 3.

  • Page 109: Scan

    Home > Scan Scan • Scan Using the Scan Button on Your Machine • Scan Using Brother iPrint&Scan (Windows/Mac) • Scan from Your Computer (Windows) • Scan from Your Computer (Mac) • Configure Scan Settings Using Web Based Management...

  • Page 110: Scan Using The Scan Button On Your Machine

    • Scan to FTP • Scan to SSH FTP (SFTP) • Scan to Network (Windows) • Scan to SharePoint • Web Services for Scanning on Your Network (Windows 7, Windows 8.1, and Windows • Change Scan Settings Using Brother iPrint&Scan...

  • Page 111: Scan Photos And Graphics

    7. Press a or b to select the [Scan Settings] option, and then press OK. To use the [Scan Settings] option, you must connect a computer with Brother iPrint&Scan installed to the machine. 8. Press a or b to select the [Set at Device] option, and then press OK.
  • Page 112 To use [Options], you must connect a computer with Brother iPrint&Scan installed to the machine. 5. Press [Scan Settings] > [Set at Device]. 6. Select the scan settings you want to change, and then press [OK].
  • Page 113 To save the settings as a shortcut, press [Save as Shortcut]. You will be asked if you want to make this a One Touch Shortcut. Follow the LCD instructions. 7. Press [Start]. The machine starts scanning. If using the machine's scanner glass, follow the LCD instructions to complete the scanning job.

  • Page 114: Save Scanned Data To A Folder As A Pdf File

    7. Press a or b to select the [Scan Settings] option, and then press OK. To use the [Scan Settings] option, you must connect a computer with Brother iPrint&Scan installed to the machine. 8. Press a or b to select the [Set at Device] option, and then press OK.
  • Page 115 To use [Options], you must connect a computer with Brother iPrint&Scan installed to the machine. 5. Press [Scan Settings] > [Set at Device]. 6. Select the scan settings you want to change, and then press [OK].
  • Page 116 Option Description Remove Background Colour Change the amount of background colour that is removed. To save the settings as a shortcut, press [Save as Shortcut]. You will be asked if you want to make this a One Touch Shortcut. Follow the LCD instructions. 7.

  • Page 117: Save Scanned Data To A Usb Flash Drive

    Home > Scan > Scan Using the Scan Button on Your Machine > Save Scanned Data to a USB Flash Drive Save Scanned Data to a USB Flash Drive Related Models: MFC-J4440DW/MFC-J4540DW Scan documents and save them directly to a USB flash drive without using a computer. 1.
  • Page 118 Option Description When On is selected, blank pages are skipped. Skip Blank Page Select the sensitivity level for detecting blank pages in the scanned data. Skip Blank Page The higher the sensitivity, the easier it is for the machine to detect blank Sensitivity pages.
  • Page 119 Compatible USB Flash Drives Related Models: MFC-J4440DW/MFC-J4540DW Your Brother machine has a media drive (slot) for use with common data storage. IMPORTANT The USB direct interface supports only USB flash drives and digital cameras that use the USB mass storage standard.

  • Page 120: Scan Multiple Business Cards And Photos (Auto Crop)

    Home > Scan > Scan Using the Scan Button on Your Machine > Scan Multiple Business Cards and Photos (Auto Crop) Scan Multiple Business Cards and Photos (Auto Crop) Related Models: MFC-J4440DW/MFC-J4540DW You can scan multiple documents placed on the scanner glass. The machine will scan each document and use the Auto Crop feature to create separate files or a single multi-page file.

  • Page 121: Scan To An Editable Text File Using Ocr

    7. Press a or b to select the [Scan Settings] option, and then press OK. To use the [Scan Settings] option, you must connect a computer with Brother iPrint&Scan installed to the machine. 8. Press a or b to select the [Set at Device] option, and then press OK.
  • Page 122 To use [Options], you must connect a computer with Brother iPrint&Scan installed to the machine. 5. Press [Scan Settings] > [Set at Device]. 6. Select the scan settings you want to change, and then press [OK].
  • Page 123 Option Description When On is selected, blank pages are skipped. Skip Blank Page Remove Background Colour Change the amount of background colour that is removed. To save the settings as a shortcut, press [Save as Shortcut]. You will be asked if you want to make this a One Touch Shortcut.

  • Page 124: Save Scanned Data As An Email Attachment

    • Use the Scan button on the machine to make temporary changes to the scan settings. To make permanent changes, use Brother iPrint&Scan. • To scan to email using the machine's Scan Button, make sure you select one of these applications in Brother iPrint&Scan:...
  • Page 125 To use the [Scan Settings] option, you must connect a computer with Brother iPrint&Scan installed to the machine. 8. Press a or b to select the [Set at Device] option, and then press OK. 9. Select the scan settings you want to change, and then press OK.
  • Page 126 Option Description Select your document size. Document Size Select the brightness level. Brightness Select the contrast level. Contrast Correct any skewed documents when they are scanned. Auto Deskew When On is selected, blank pages are skipped. Skip Blank Page Remove Background Colour Change the amount of background colour that is removed. To save the settings as a shortcut, press [Save as Shortcut].

  • Page 127: Scan To Ftp

    Home > Scan > Scan Using the Scan Button on Your Machine > Scan to FTP Scan to FTP Related Models: MFC-J4440DW/MFC-J4540DW Scan documents directly to an FTP server when you need to share the scanned information. For added convenience, configure different profiles to save your favourite Scan to FTP destinations. •...
  • Page 128 Type the path (up to 60 characters) to the folder on the FTP server where you want to send your scanned data. Do not type a slash mark at the beginning of the path (for example: brother/abc). File Name Select a file name from the preset names provided, or from user- defined names.
  • Page 129 Option Description Quality Select a quality setting. If you choose the User Select option, the machine will prompt users to select a setting each time they use the scan profile. File Type Select the file type you want to use for the scanned document. If you choose the User Select option, the machine will prompt users to select a setting each time they use the scan profile.
  • Page 130 Home > Scan > Scan Using the Scan Button on Your Machine > Scan to FTP > Upload Scanned Data to an FTP Server Upload Scanned Data to an FTP Server Related Models: MFC-J4440DW/MFC-J4540DW 1. Load your document. 2. Press [Scan] > [to FTP/SFTP]. 3.

  • Page 131: Scan To Ssh Ftp (Sftp)

    Home > Scan > Scan Using the Scan Button on Your Machine > Scan to SSH FTP (SFTP) Scan to SSH FTP (SFTP) Related Models: MFC-J4440DW/MFC-J4540DW Scan documents directly to an SFTP server, a secure version of an FTP server. For added convenience, configure different profiles to save your favourite Scan to SFTP destinations.
  • Page 132 Select the authentication type. Store Directory Type the path (up to 60 characters) to the folder on the FTP server where you want to send your scanned data. Do not type a slash mark at the beginning of the path (for example: brother/abc).
  • Page 133 Option Description File Name Select a file name from the preset names provided, or from user- defined names. You can set the user-defined names and file name style in the Scan File Name menu in the navigation bar. Quality Select a quality setting. If you choose the User Select option, the machine will prompt users to select a setting each time they use the scan profile.
  • Page 134 Home > Scan > Scan Using the Scan Button on Your Machine > Scan to SSH FTP (SFTP) > Create a Client Key Pair Using Web Based Management Create a Client Key Pair Using Web Based Management Related Models: MFC-J4440DW/MFC-J4540DW 1.
  • Page 135 Home > Scan > Scan Using the Scan Button on Your Machine > Scan to SSH FTP (SFTP) > Export a Client Key Pair Using Web Based Management Export a Client Key Pair Using Web Based Management Related Models: MFC-J4440DW/MFC-J4540DW 1.
  • Page 136 Home > Scan > Scan Using the Scan Button on Your Machine > Scan to SSH FTP (SFTP) > Import a Server Public Key Using Web Based Management Import a Server Public Key Using Web Based Management Related Models: MFC-J4440DW/MFC-J4540DW 1.
  • Page 137 Home > Scan > Scan Using the Scan Button on Your Machine > Scan to SSH FTP (SFTP) > Upload Scanned Data to an SFTP Server Upload Scanned Data to an SFTP Server Related Models: MFC-J4440DW/MFC-J4540DW 1. Load your document. 2.

  • Page 138: Scan To Network (Windows)

    Home > Scan > Scan Using the Scan Button on Your Machine > Scan to Network (Windows) Scan to Network (Windows) Related Models: MFC-J4440DW/MFC-J4540DW Scan documents directly to a CIFS server on your local network. For added convenience, you can configure different profiles to save your favourite Scan to Network destinations.
  • Page 139 Home > Scan > Scan Using the Scan Button on Your Machine > Scan to Network (Windows) > Set up a Scan to Network Profile Set up a Scan to Network Profile Related Models: MFC-J4440DW/MFC-J4540DW Set up a Scan to Network Profile to scan and upload scanned data directly to a folder on a CIFS server. We recommend Microsoft Internet Explorer 11/Microsoft Edge for Windows, Safari 10/11 for Mac, Google ™...
  • Page 140 Option Description Skip Blank Page Sensitivity Select the sensitivity level for detecting blank pages in the scanned data. The higher the sensitivity, the easier it is for the machine to detect blank pages. Remove Background Colour Change the amount of background colour that is removed. Brightness Select the brightness level.
  • Page 141 Home > Scan > Scan Using the Scan Button on Your Machine > Scan to Network (Windows) > Upload Scanned Data to a CIFS Server Upload Scanned Data to a CIFS Server Related Models: MFC-J4440DW/MFC-J4540DW 1. Load your document. 2. Press [Scan] > [to Network]. •...

  • Page 142: Scan To Sharepoint

    Home > Scan > Scan Using the Scan Button on Your Machine > Scan to SharePoint Scan to SharePoint Related Models: MFC-J4440DW/MFC-J4540DW Scan documents directly to a SharePoint server when you need to share the scanned information. For added convenience, configure different profiles to save your favourite Scan to SharePoint destinations. •...
  • Page 143 Home > Scan > Scan Using the Scan Button on Your Machine > Scan to SharePoint > Set up a Scan to SharePoint Profile Set up a Scan to SharePoint Profile Related Models: MFC-J4440DW/MFC-J4540DW Set up a Scan to SharePoint Profile to scan and upload the scanned data directly to a SharePoint location. We recommend Microsoft Internet Explorer 11/Microsoft Edge for Windows, Safari 10/11 for Mac, Google ™...
  • Page 144 Option Description Skip Blank Page Sensitivity Select the sensitivity level for detecting blank pages in the scanned data. The higher the sensitivity, the easier it is for the machine to detect blank pages. Remove Background Colour Change the amount of background colour that is removed. Margin Settings Adjust your document's margins.
  • Page 145 Home > Scan > Scan Using the Scan Button on Your Machine > Scan to SharePoint > Upload Scanned Data to a SharePoint Server Upload Scanned Data to a SharePoint Server Related Models: MFC-J4440DW/MFC-J4540DW 1. Load your document. 2. Press [Scan] > [to SharePoint]. 3.

  • Page 146: Web Services For Scanning On Your Network (Windows 7, Windows 8.1, And Windows 10)

    Web Services for Scanning on Your Network (Windows 7, Windows 8.1, and Windows 10) The Web Services protocol enables Windows 7, Windows 8.1 and Windows 10 users to scan using a Brother machine on the network. You must install the driver via Web Services.
  • Page 147 Make sure you have installed the correct software and drivers for your machine. • Verify that the host computer and the Brother machine are on the same subnet, or that the router is correctly configured to pass data between the two devices.
  • Page 148 • Certain characters in the messages displayed on the LCD may be replaced with spaces if the language settings of your OS and your Brother machine are different. • If the LCD displays an insufficient memory error message, choose a smaller size in the Paper size setting or a lower resolution in the Resolution (DPI) setting.
  • Page 149 Home > Scan > Scan Using the Scan Button on Your Machine > Web Services for Scanning on Your Network (Windows 7, Windows 8.1, and Windows 10) > Configure Scan Settings for Web Services Configure Scan Settings for Web Services 1.

  • Page 150: Change Scan Settings Using Brother Iprint&Scan

    In the Finder menu bar, click Go > Applications, and then double-click the iPrint&Scan icon. The Brother iPrint&Scan screen appears. 2. If your Brother machine is not selected, click the Select your Machine button, and then select your model name from the list. Click OK.

  • Page 151: Scan Using Brother Iprint&Scan (Windows/Mac)

    In the Finder menu bar, click Go > Applications, and then double-click the iPrint&Scan icon. The Brother iPrint&Scan screen appears. 2. If your Brother machine is not selected, click the Select your Machine button, and then select your model name from the list. Click OK.

  • Page 152: Scan From Your Computer (Windows)

    Home > Scan > Scan from Your Computer (Windows) Scan from Your Computer (Windows) There are several ways you can use your computer to scan photos and documents on your machine. Use the software applications we provide or use your favourite scanning application. •...

  • Page 153: Scan Using Nuance ™ Paperport ™ 14Se Or Other Windows Applications

    The Scan or Get Photo panel appears on the left side of the screen. 4. Click Select. 5. From the available Scanners list, select TWAIN: TW-Brother XXX-XXXX or TWAIN: TW-Brother XXX-XXXX LAN (where XXX-XXXX is the name of your model).
  • Page 154 8. Adjust the settings in the Scanner Setup dialog box, if needed. 9. Click the Document Size drop-down list, and then select your document size. 10. Click PreScan to preview your image and crop unwanted portions before scanning. 11. Click Start. The machine starts scanning.
  • Page 155 ™ ™ Home > Scan > Scan from Your Computer (Windows) > Scan Using Nuance PaperPort 14SE or Other Windows Applications > TWAIN Driver Settings (Windows) TWAIN Driver Settings (Windows) Note that the item names and assignable values will vary depending on the machine. 1.
  • Page 156 • Grey (Error Diffusion) Use for photographic images or graphics. (Error Diffusion is a method for creating simulated grey images without using true grey dots. Black dots are put in a specific pattern to give a grey appearance.) • True Grey Use for photographic images or graphics.
  • Page 157 Improve and enhance the quality of your scanned images with this selection. The Reduce Noise option is available when selecting the 24bit Colour option and the 300 x 300 dpi, 400 x 400 dpi, or 600 x 600 dpi scan resolution. •...

  • Page 158: Scan Using Windows Fax And Scan

    6. Adjust the settings in the dialog box, if needed. The scanner resolution can be set to a maximum of 1200 dpi. If you want to scan at higher resolutions, use the Scanner Utility software from Brother Utilities. 7. Click Scan.
  • Page 159 • WIA Driver Settings (Windows)
  • Page 160 Home > Scan > Scan from Your Computer (Windows) > Scan Using Windows Fax and Scan > WIA Driver Settings (Windows) WIA Driver Settings (Windows) Profile Select the scan profile you want to use from the Profile drop-down list. Source Select the Flatbed or Feeder (Scan one side) option from the drop-down list.
  • Page 161 set a higher brightness level and scan the document again. You can also type a value in the field to set the brightness level. Contrast Increase or decrease the Contrast level by moving the slider to the right or left. An increase emphasises dark and light areas of the image, while a decrease reveals more details in grey areas.

  • Page 162: Scan From Your Computer (Mac)

    Home > Scan > Scan from Your Computer (Mac) Scan from Your Computer (Mac) • Scan Using AirPrint (macOS)

  • Page 163: Configure Scan Settings Using Web Based Management

    Home > Scan > Configure Scan Settings Using Web Based Management Configure Scan Settings Using Web Based Management • Set the Scan Job Email Report Using Web Based Management...

  • Page 164: Set The Scan Job Email Report Using Web Based Management

    Home > Scan > Configure Scan Settings Using Web Based Management > Set the Scan Job Email Report Using Web Based Management Set the Scan Job Email Report Using Web Based Management When you scan a document, the machine will send a scan job email report automatically to the registered email address.

  • Page 165: Copy

    Home > Copy Copy • Copy a Document • Enlarge or Reduce Copied Images • Sort Copies • Make Page Layout Copies (N in 1 or Poster) • Copy on Both Sides of the Paper (2-sided Copy) • Copy an ID Card •...

  • Page 166: Copy A Document

    Home > Copy > Copy a Document Copy a Document >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Make sure you have loaded the correct size paper in the paper tray. 2. Load your document. 3. Press (COPY). The LCD displays: Press Start Quality Normal Paper Type...
  • Page 167 When you load paper other than A4 size plain paper, you must change the [Paper Size] and [Paper Type] settings by pressing [Options]. Option Description (No. of Enter the number of copies in one of the following ways: Copies) • Press - or + on the touchscreen.

  • Page 168: Enlarge Or Reduce Copied Images

    Home > Copy > Enlarge or Reduce Copied Images Enlarge or Reduce Copied Images Select an enlargement or reduction ratio to resize your copied data. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Load your document. 2. Press (COPY). 3. Enter the number of copies using the dial pad. 4.
  • Page 169 5. Press a or b to display the available options, and then press the option you want to change. 6. Do one of the following: • If you selected the [Enlarge] or [Reduce] option, press the enlargement or reduction ratio you want to use.

  • Page 170: Sort Copies

    Home > Copy > Sort Copies Sort Copies Sort multiple copies. Pages will be stacked in the order they are fed, that is: 1, 2, 3, and so on. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Load your document. 2. Press (COPY).

  • Page 171: Make Page Layout Copies (N In 1 Or Poster)

    Home > Copy > Make Page Layout Copies (N in 1 or Poster) Make Page Layout Copies (N in 1 or Poster) The N in 1 copy feature saves paper by copying two or four pages of your document onto one page of the copy. The poster feature divides your document into sections, then enlarges the sections so you can assemble them into a poster.
  • Page 172 Option Description 2in1 ID Vertical (Using the scanner glass) 2in1 ID Horizontal (Using the scanner glass) 4in1(Portrait) 4in1(Landscape) Poster(2x1) (Using the scanner glass) Poster(2x2) (Using the scanner glass) Poster(3x3) (Using the scanner glass) 6. Press Mono Start or Colour Start. If you placed the document in the ADF or are making a poster, the machine scans the pages and starts printing.
  • Page 173 3. Enter the number of copies in one of the following ways: • Press [-] or [+] on the touchscreen. • Press to display the keyboard on the touchscreen, and then enter the number of copies using the touchscreen keyboard. Press [OK]. 4.
  • Page 174 Option Description Poster(3x3) (Using the scanner glass) 6. Read and confirm the displayed list of settings you have selected, and then press [OK]. 7. When you have finished changing settings, press [Mono Start] or [Colour Start]. If you placed the document in the ADF or are making a poster, the machine scans the pages and starts printing.

  • Page 175: Copy On Both Sides Of The Paper (2-Sided Copy)

    Home > Copy > Copy on Both Sides of the Paper (2-sided Copy) Copy on Both Sides of the Paper (2-sided Copy) Reduce the amount of paper you use by copying onto both sides of the paper. • You must choose a 2-sided copy layout from the following options before you can start 2-sided copying. •...
  • Page 176 4. To sort multiple copies, press a or b to select the following: a. Select [Stack/Sort]. Press OK. b. Select [Sort]. Press OK. 5. Press a or b to select [2-sided Copy]. Press OK. 6. Do one of the following: •...
  • Page 177 8. Press [Mono Start] or [Colour Start]. If you placed the document in the ADF, the machine scans the pages and starts printing. 9. If you are using the scanner glass, repeat the following steps for each page of the document: •...

  • Page 178: Copy An Id Card

    Home > Copy > Copy an ID Card Copy an ID Card Use the [2in1(ID)] feature to copy both sides of an identification card onto one page, keeping the original card size. • Make sure the paper size is set to A4 or Letter. •...
  • Page 179 6. After the machine has scanned the first side, turn over the identification card and press c to scan the other side. MFC-J4440DW/MFC-J4540DW 1. Place your identification card face down near the upper-left corner of the scanner glass. 2 in 1 ID (Vertical) 2 in 1 ID (Horizontal) a.

  • Page 180: Copy Settings

    Home > Copy > Copy Settings Copy Settings >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW To change copy settings, press (COPY). Option Description Quality Select the Copy resolution for your type of document. Paper Type Select a paper type. If copying on special paper, set the machine for the type of paper you are using to get the best print quality.
  • Page 181 Option Description Stack/Sort Select to stack or sort multiple copies. Stack Sort Page Layout Make N in 1, 2 in 1 ID, or Poster copies. 4 in1 Poster Auto Deskew Select to correct a skewed copy. It is only available if the document is skewed by less than 3 degrees. Set New Default Saves the copy settings that you use most often by setting them as the default settings.
  • Page 182 Option Description Remove Background Removes the document's background colour in copies. The white becomes more Colour apparent. This saves some ink and may make certain copies easier to read. 2-sided Copy Select to copy on both sides of the paper. 1-sided→2-sided 2-sided→2-sided Stack/Sort...
  • Page 183 Option Description Watermark Copy Places text in your document as a watermark. Set New Default Saves the copy settings that you use most often by setting them as the default settings. Factory Reset Restores any changed copy settings to the factory settings. You can save the current settings by pressing [Save as Shortcut].

  • Page 184: Fax

    Home > Fax • Send a Fax • Receive a Fax • Voice Operations and Fax Numbers • Telephone Services and External Devices • Fax Reports • PC-FAX...

  • Page 185: Send A Fax

    Home > > Send a Fax Send a Fax • Send a Fax from Your Brother Machine • Send a Fax Manually • Send a Fax at the End of a Conversation • Send the Same Fax to More than One Recipient (Broadcasting) •...

  • Page 186: Send A Fax From Your Brother Machine

    Home > > Send a Fax > Send a Fax from Your Brother Machine Send a Fax from Your Brother Machine >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Load your document in the ADF or place it on the scanner glass.
  • Page 187 6. Do one of the following: • If you are using the ADF, the machine starts scanning and sending the document. • If you are using the scanner glass and pressed Mono Start, the machine starts scanning the first page. Go to the next step.
  • Page 188 (available only for some countries) If the LDAP search is available, the result will be shown on the touchscreen with 4. To change the fax settings, press [Options]. When finished, press [OK]. 5. Press [Fax Start]. • If you are using the ADF, the machine starts scanning and sending the document. •...

  • Page 189: Send A Fax Manually

    Home > > Send a Fax > Send a Fax Manually Send a Fax Manually Manual fax transmission lets you hear the dialling, ringing and fax-receiving tones while sending a fax. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW (Not available in South Africa) 1.

  • Page 190: Send A Fax At The End Of A Conversation

    Home > > Send a Fax > Send a Fax at the End of a Conversation Send a Fax at the End of a Conversation At the end of a conversation, you can send a fax to the other party before you both hang up. >>...

  • Page 191: Send The Same Fax To More Than One Recipient (Broadcasting)

    Home > > Send a Fax > Send the Same Fax to More than One Recipient (Broadcasting) Send the Same Fax to More than One Recipient (Broadcasting) Use the Broadcasting feature to send the same fax to multiple fax numbers at the same time. •...
  • Page 192 Press [Yes] to scan another page. Place the next page on the scanner glass, and then press [OK]. The machine starts scanning the page. Repeat this step for each additional page. Related Information • Send a Fax • Cancel a Broadcast in Progress Related Topics: • Set up Broadcasting Groups • Enter Text on Your Brother Machine...
  • Page 193 Home > > Send a Fax > Send the Same Fax to More than One Recipient (Broadcasting) > Cancel a Broadcast in Progress Cancel a Broadcast in Progress While broadcasting multiple faxes, you can cancel just the fax currently being transmitted or cancel the whole broadcast job.

  • Page 194: Send A Fax In Real Time

    Home > > Send a Fax > Send a Fax in Real Time Send a Fax in Real Time When sending a fax, the machine scans the document into the memory before sending it. As soon as the telephone line is free, the machine starts dialling and sending. If you want to send an important document immediately without waiting for the machine to retrieve the scan from its memory, turn on [Real Time TX].

  • Page 195: Send A Fax At A Specified Time (Delayed Fax)

    Home > > Send a Fax > Send a Fax at a Specified Time (Delayed Fax) Send a Fax at a Specified Time (Delayed Fax) Related Models: MFC-J4440DW/MFC-J4540DW You can store up to 50 faxes in the machine's memory to be sent within the next twenty-four hour period. This feature is available only for monochrome faxes.

  • Page 196: Change The Fax Auto Redial Setting

    Home > > Send a Fax > Change the Fax Auto Redial Setting Change the Fax Auto Redial Setting If the line is busy when you are sending a fax automatically, and the Fax Auto Redial is set to [On], the machine redials up to three times at five-minute intervals.

  • Page 197: Cancel A Fax In Progress

    Home > > Send a Fax > Cancel a Fax in Progress Cancel a Fax in Progress >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Stop/Exit to cancel a fax that is already in progress. 2. When you press Stop/Exit while the machine is dialling or sending, the LCD displays [Cancel Job?]. Press c to confirm.

  • Page 198: Check And Cancel A Pending Fax

    Home > > Send a Fax > Check and Cancel a Pending Fax Check and Cancel a Pending Fax Follow these steps to view or to cancel faxes stored in the machine's memory and waiting to be sent. If there are no fax jobs in memory, the LCD displays [No Jobs Waiting].

  • Page 199: Fax Options

    Home > > Send a Fax > Fax Options Fax Options >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW To change fax-sending settings, press (FAX). Option Description Fax Resolution Set the resolution for outgoing faxes. The fax quality often can be improved by changing the Fax Resolution.
  • Page 200 You can save the current settings by pressing [Save as Shortcut]. You will be asked if you want to make this a One Touch Shortcut. Follow the LCD instructions. Related Information • Send a Fax Related Topics: • Send a Fax from Your Brother Machine • Specifications...

  • Page 201: Receive A Fax

    Home > > Receive a Fax Receive a Fax • Receive Mode Settings • Set Fax Detect • Fax Preview • Shrink Page Size of an Oversized Incoming Fax • Set the Fax Receive Stamp • Receive a Fax at the End of a Telephone Conversation •...

  • Page 202: Receive Mode Settings

    Home > > Receive a Fax > Receive Mode Settings Receive Mode Settings • Receive Modes Overview • Choose the Correct Receive Mode • Set the Number of Rings Before the Machine Answers (Ring Delay) • Set the F/T Ring Time (Pseudo/Double-ring)
  • Page 203 Home > > Receive a Fax > Receive Mode Settings > Receive Modes Overview Receive Modes Overview Some receive modes answer automatically ([Fax Only] and [Fax/Tel]). You may want to change the Ring Delay before using these modes. Fax Only [Fax Only] mode automatically answers every call as a fax.
  • Page 204 Home > > Receive a Fax > Receive Mode Settings > Choose the Correct Receive Mode Choose the Correct Receive Mode You must choose a Receive Mode depending on the external devices and telephone services you have on your line. By default, your machine automatically will receive any faxes that are sent to it.
  • Page 205 3. Press Related Information • Receive Mode Settings Related Topics: • Distinctive Ring • Remote Retrieval Commands • Connect an External TAD • Telephone and Fax Problems...
  • Page 206 Home > > Receive a Fax > Receive Mode Settings > Set the Number of Rings Before the Machine Answers (Ring Delay) Set the Number of Rings Before the Machine Answers (Ring Delay) When somebody calls your machine, you will hear the normal telephone ring sound. The number of rings is set in the Ring Delay option.
  • Page 207 F/T Ring Time option. When you hear the F/T ring, it means that a voice caller is on the line. Because the F/T ring is a setting only on your Brother machine, extension and external telephones will not ring; however, you can still answer the machine's call on any telephone.

  • Page 208: Set Fax Detect

    Home > > Receive a Fax > Set Fax Detect Set Fax Detect If Fax Detect is On: The machine receives a fax call automatically, even if you answer the call. When the message that your machine is receiving a fax appears on the LCD or when you hear “chirps” through the handset you are using, just replace the handset.

  • Page 209: Fax Preview

    Home > > Receive a Fax > Fax Preview Fax Preview Related Models: MFC-J4440DW/MFC-J4540DW Use the Fax Preview feature to view received faxes on the LCD. • Set Fax Preview to On • Preview New Faxes...
  • Page 210 Home > > Receive a Fax > Fax Preview > Set Fax Preview to On Set Fax Preview to On Related Models: MFC-J4440DW/MFC-J4540DW • This feature is available only for monochrome faxes. • When Fax Preview is turned on, a backup copy of received faxes will not be printed for Fax Forwarding, PC-Fax Receiving and Forward to Cloud operations, even if you set Backup Print to On.
  • Page 211 Home > > Receive a Fax > Fax Preview > Preview New Faxes Preview New Faxes Related Models: MFC-J4440DW/MFC-J4540DW When a fax is received, a message appears on the LCD. • This feature is available only for monochrome faxes. • To see a fax you already previewed, press [Fax] and [Received Faxes].
  • Page 212 Button Result Enlarge the fax. Reduce the fax. Scroll vertically. Scroll horizontally. Rotate the fax clockwise. Delete the fax. Press Yes to confirm. Go back to the previous page. Go to the next page. Go back to the fax list. Print the fax.

  • Page 213: Shrink Page Size Of An Oversized Incoming Fax

    Shrink Page Size of an Oversized Incoming Fax When the [Auto Reduction] feature is [On], your Brother machine reduces any oversized incoming fax page to fit on your paper. The machine calculates the reduction ratio using the page size of the fax, and your Paper Size setting.

  • Page 214: Set The Fax Receive Stamp

    Home > > Receive a Fax > Set the Fax Receive Stamp Set the Fax Receive Stamp Set the machine to print the date and time of receipt at the top of each incoming fax page. Make sure you have set the current date and time on the machine.

  • Page 215: Receive A Fax At The End Of A Telephone Conversation

    Home > > Receive a Fax > Receive a Fax at the End of a Telephone Conversation Receive a Fax at the End of a Telephone Conversation If you are speaking on the telephone connected to your machine and the other party is also speaking on a telephone connected to his fax machine, at the end of the conversation, the other party can send you a fax before you both hang up.

  • Page 216: Memory Receive Options

    Home > > Receive a Fax > Memory Receive Options Memory Receive Options Use Memory Receive options to direct incoming faxes while you are away from the machine. You can use only one Memory Receive option at a time. Memory Receive can be set to: •...
  • Page 217 Home > > Receive a Fax > Memory Receive Options > Forward Incoming Faxes to Another Machine Forward Incoming Faxes to Another Machine Related Models: MFC-J4440DW/MFC-J4540DW Use the Fax Forwarding feature to automatically forward your incoming faxes to another machine. This feature is available only for monochrome faxes.
  • Page 218 Home > > Receive a Fax > Memory Receive Options > Store Incoming Faxes in the Machine's Memory Store Incoming Faxes in the Machine's Memory Related Models: MFC-J4440DW/MFC-J4540DW Use the Fax Storage feature to store incoming faxes in the machine's memory. Retrieve your stored fax messages from your fax machine when you are at another location using the Remote Retrieval commands.
  • Page 219 • Before you can set up PC-Fax Receive, you must install the Brother software and drivers on your computer. Make sure your computer is connected and turned on. You must have the PC-FAX Receiving software running on your computer.
  • Page 220 Related Information • Memory Receive Options Related Topics: • Transfer Your Faxes or Fax Journal Report • Transfer Faxes to Your Computer • Receive Faxes Using PC-FAX Receive (Windows)
  • Page 221 Home > > Receive a Fax > Memory Receive Options > Change Memory Receive Options Change Memory Receive Options Related Models: MFC-J4440DW/MFC-J4540DW If there are faxes in your machine's memory when you change any Memory Receive option, the LCD displays one of the following questions: •...
  • Page 222 Home > > Receive a Fax > Memory Receive Options > Turn Off Memory Receive Turn Off Memory Receive Related Models: MFC-J4440DW/MFC-J4540DW Turn off Memory Receive if you do not want the machine to save or transfer incoming faxes. 1. Press [Settings] >...
  • Page 223 Home > > Receive a Fax > Memory Receive Options > Print a Fax Stored in the Machine's Memory Print a Fax Stored in the Machine's Memory • This feature is available only for monochrome faxes. • After you print the fax, it is erased from the machine's memory. >>...

  • Page 224: Remote Fax Retrieval

    Home > > Receive a Fax > Remote Fax Retrieval Remote Fax Retrieval Related Models: MFC-J4440DW/MFC-J4540DW Use Remote Retrieval to call your machine from any touch-tone telephone or fax machine, and use a remote access code and remote commands to retrieve fax messages. •...
  • Page 225 Home > > Receive a Fax > Remote Fax Retrieval > Set a Remote Access Code Set a Remote Access Code Related Models: MFC-J4440DW/MFC-J4540DW Set a Remote Access Code to access and control your machine even when you are away from it. 1.
  • Page 226 Use Your Remote Access Code Related Models: MFC-J4440DW/MFC-J4540DW 1. When away from your Brother machine, dial your fax number from a touch-tone telephone or fax machine. 2. When your machine answers, immediately enter your three-digit Remote Access Code, followed by *.
  • Page 227 Home > > Receive a Fax > Remote Fax Retrieval > Remote Retrieval Commands Remote Retrieval Commands Related Models: MFC-J4440DW/MFC-J4540DW Use the Remote Commands in this table to access fax commands and options when you are away from your machine. When you call the machine and enter your remote access code (three digits followed by *), the system will sound two short beeps and you must enter a Remote Command (column 1), followed by one of the options (column 2) for that command.
  • Page 228 You cannot use * and # as dial numbers but you can press # to insert a pause in the fax number. 5. Hang up after you hear one long beep. Your Brother machine will forward any incoming faxes to the fax number you entered.
  • Page 229 Home > > Receive a Fax > Remote Fax Retrieval > Change the Fax Forwarding Number Change the Fax Forwarding Number Related Models: MFC-J4440DW/MFC-J4540DW 1. Dial your fax number. 2. When your machine answers, enter your Remote Access Code (three digits followed by *). If you hear one long beep, you have messages.

  • Page 230: Voice Operations And Fax Numbers

    Home > > Voice Operations and Fax Numbers Voice Operations and Fax Numbers • Voice Operations • Store Fax Numbers • Set up Broadcasting Groups...

  • Page 231: Voice Operations

    Home > > Voice Operations and Fax Numbers > Voice Operations Voice Operations • Send Tone Signals • Pick up a Voice Call in Fax/Tel Receive Mode...
  • Page 232 Home > > Voice Operations and Fax Numbers > Voice Operations > Send Tone Signals Send Tone Signals If you have a Pulse dialling service, but must send Tone signals (for example, for telephone banking), follow these steps. If you have a Touch Tone service, you will not need this feature to send tone signals. This feature is not available in the New Zealand.
  • Page 233 Home > > Voice Operations and Fax Numbers > Voice Operations > Pick up a Voice Call in Fax/Tel Receive Mode Pick up a Voice Call in Fax/Tel Receive Mode When the machine is in Fax/Tel mode, it will use the F/T Ring (pseudo/double-ringing) to alert you to pick up a voice call.

  • Page 234: Store Fax Numbers

    Home > > Voice Operations and Fax Numbers > Store Fax Numbers Store Fax Numbers • Store Address Book Numbers • Save Outgoing Call Numbers to the Address Book • Save Caller ID History Numbers to the Address Book • Change or Delete Address Book Names or Numbers...
  • Page 235 Home > > Voice Operations and Fax Numbers > Store Fax Numbers > Store Address Book Numbers Store Address Book Numbers >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW You can store up to 40 Address Book numbers as two-digit Speed Dial numbers, and give each number a name. 1.
  • Page 236 Related Information • Store Fax Numbers Related Topics: • Set up Broadcasting Groups...
  • Page 237 (up to 20 digits) using the touchscreen. Press [OK]. 6. Press [OK] to confirm the fax or telephone number you want to store. 7. Press Related Information • Store Fax Numbers Related Topics: • Enter Text on Your Brother Machine...
  • Page 238 (up to 20 digits) using the touchscreen. Press [OK]. 6. Press [OK] to confirm the fax or telephone number you want to store. 7. Press Related Information • Store Fax Numbers Related Topics: • Caller ID • Enter Text on Your Brother Machine...
  • Page 239 Home > > Voice Operations and Fax Numbers > Store Fax Numbers > Change or Delete Address Book Names or Numbers Change or Delete Address Book Names or Numbers >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press (Address Book). 2. Do one of the following: •...
  • Page 240 Related Information • Store Fax Numbers...

  • Page 241: Set Up Broadcasting Groups

    Home > > Voice Operations and Fax Numbers > Set up Broadcasting Groups Set up Broadcasting Groups Creating and sending to a Group, which can be stored in the Address Book, allows you to send the same fax message to many fax numbers, or Broadcast. >>...
  • Page 242 • Delete a Broadcasting Group • Add or Delete a Broadcasting Group Member Related Topics: • Send the Same Fax to More than One Recipient (Broadcasting) • Store Address Book Numbers...
  • Page 243 To change a character, press d or c to position the cursor to highlight the incorrect character, and then press Enter the new character. 5. Press [OK]. 6. Press Related Information • Set up Broadcasting Groups Related Topics: • Enter Text on Your Brother Machine...
  • Page 244 Home > > Voice Operations and Fax Numbers > Set up Broadcasting Groups > Delete a Broadcasting Group Delete a Broadcasting Group >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press (Address Book). 2. Press a or b to select [Delete]. Press OK. 3.
  • Page 245 Home > > Voice Operations and Fax Numbers > Set up Broadcasting Groups > Add or Delete a Broadcasting Group Member Add or Delete a Broadcasting Group Member >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press (Address Book). 2. Press a or b to select the following: a.

  • Page 246: Telephone Services And External Devices

    Home > > Telephone Services and External Devices Telephone Services and External Devices • Distinctive Ring • Caller ID • Set the Telephone Line Type • FaxAbility • Voice Over Internet Protocol (VoIP/Telephone Line Interference) • External TAD (Telephone Answering Device) •...

  • Page 247: Distinctive Ring

    For Australia Distinctive Ring is a function of your Brother machine that allows a person with one line to receive fax and voice calls through two different phone numbers on that one line. Brother uses the term “Distinctive Ring”, but telephone companies market the service under a variety of names.
  • Page 248 • You can switch it off temporarily, then turn it back on. When you get a new fax number, make sure you reset this function. • The machine will answer only calls to the Distinctive Ring number. Related Information • Telephone Services and External Devices •...
  • Page 249 Home > > Telephone Services and External Devices > Distinctive Ring > Turn on Distinctive Ring Turn on Distinctive Ring This feature is available only for some countries. For Australia After you set the Distinctive Ring feature to [On], the receive mode is automatically set to [Manual]. Your Distinctive Ring Number does not allow Voice calls - only Faxes.
  • Page 250 Home > > Telephone Services and External Devices > Distinctive Ring > Turn off Distinctive Ring Turn off Distinctive Ring This feature is available only for some countries. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Settings. 2. Press a or b to select the following: a.

  • Page 251: Caller Id

    Home > > Telephone Services and External Devices > Caller ID Caller ID This feature is not available for Taiwan and some countries. For Australia and New Zealand Caller ID is a telephone service that allows the subscriber to see a display of the caller’s phone number or name as the telephone rings.
  • Page 252 Related Information • Telephone Services and External Devices Related Topics: • Save Caller ID History Numbers to the Address Book • Print a Report • Error and Maintenance Messages...

  • Page 253: Set The Telephone Line Type

    Home > > Telephone Services and External Devices > Set the Telephone Line Type Set the Telephone Line Type This feature is available only in South Africa. If you are connecting the machine to a line that features PBX or ISDN to send and receive faxes, you must select a Telephone Line Type that matches your line's features.
  • Page 254 Home > > Telephone Services and External Devices > Set the Telephone Line Type > PBX and TRANSFER PBX and TRANSFER This feature is available only in South Africa. The machine's [Phone Line Set] default setting is [Normal], which lets the machine connect to a standard Public Switched Telephone Network (PSTN) line.

  • Page 255: Faxability

    Home > > Telephone Services and External Devices > FaxAbility FaxAbility This feature is available only in New Zealand. FaxAbility is a service offered by Telecom that allows you to have an additional number on one phone line, with its own distinctive ring pattern. This way, when you get an incoming call, you can identify the number being called by its ring.
  • Page 256 Home > > Telephone Services and External Devices > FaxAbility > Turn FaxAbility Off or On Turn FaxAbility Off or On This feature is available only in New Zealand. The FaxAbility function is designed to accommodate the FaxAbility service provided by Telecom. Call Waiting beeps caused by incoming calls on your main number can affect fax transmissions.

  • Page 257: Voice Over Internet Protocol (Voip/Telephone Line Interference)

    VoIP (Voice over IP) is a type of phone system that uses an Internet connection, rather than a traditional phone line. • Brother does not recommend the use of a VoIP line. VoIP limitations in general can cause some functions of the fax machine not to work correctly. Related Information •...

  • Page 258: External Tad (Telephone Answering Device)

    Home > > Telephone Services and External Devices > External TAD (Telephone Answering Device) External TAD (Telephone Answering Device) You can connect an external Telephone Answering Device (TAD) to the same line as your machine. When the TAD answers a call, your machine will “listen” for the CNG (fax calling) tones sent by a sending fax machine. If it hears them it will take over the call and receive the fax.
  • Page 259 Home > > Telephone Services and External Devices > External TAD (Telephone Answering Device) > Connect an External TAD Connect an External TAD 1. Set your external TAD to the minimum number of rings allowed. For more information, contact your telephone provider.
  • Page 260 Home > > Telephone Services and External Devices > External TAD (Telephone Answering Device) > Record an Outgoing Message (OGM) on the External TAD Record an Outgoing Message (OGM) on the External TAD 1. Record five seconds of silence at the beginning of your message. This allows your machine time to listen for fax tones.
  • Page 261 Home > > Telephone Services and External Devices > External TAD (Telephone Answering Device) > Multi-line Connections (PABX) Multi-line Connections (PABX) Most offices use a central telephone system. We recommend that all our machines be connected to a discreet (dedicated) line. Although a particular PABX may appear to work with a particular model of fax machine, we cannot guarantee that the unit will operate correctly.

  • Page 262: External And Extension Telephones

    Home > > Telephone Services and External Devices > External and Extension Telephones External and Extension Telephones • Connect an External or Extension Telephone • Operation from External and Extension Telephones • Use a Cordless External Telephone • Use the Remote Codes...
  • Page 263 Home > > Telephone Services and External Devices > External and Extension Telephones > Connect an External or Extension Telephone Connect an External or Extension Telephone You can connect a separate telephone to your machine as shown in the diagram below. (Example for Australia) 1 Extension telephone 2 External telephone...
  • Page 264 Home > > Telephone Services and External Devices > External and Extension Telephones > Operation from External and Extension Telephones Operation from External and Extension Telephones If you answer a fax call at an extension or an external telephone, you can make your machine take the call by using the Remote Activation Code.
  • Page 265 Home > > Telephone Services and External Devices > External and Extension Telephones > Use a Cordless External Telephone Use a Cordless External Telephone Once the base unit of the cordless telephone has been connected to the same telephone line as the machine, you can answer calls on the cordless handset during the Ring Delay.
  • Page 266 Home > > Telephone Services and External Devices > External and Extension Telephones > Use the Remote Codes Use the Remote Codes Remote Activation Code If you answer a fax call on an extension or external telephone, you can tell your machine to receive it by pressing the Remote Activation Code *51 (*91 for New Zealand).
  • Page 267 Home > > Telephone Services and External Devices > External and Extension Telephones > Use the Remote Codes > Change the Remote Codes Change the Remote Codes The preset Remote Activation Code is *51 (*91 for New Zealand). The preset Remote Deactivation Code is #51 (#91 for New Zealand).

  • Page 268: Fax Reports

    Home > > Fax Reports Fax Reports • Set the Transmission Verification Report's Style • Set the Fax Journal's Interval Period • Print Reports...

  • Page 269: Set The Transmission Verification Report's Style

    Home > > Fax Reports > Set the Transmission Verification Report's Style Set the Transmission Verification Report's Style You can use the Transmission Verification Report as proof that you sent a fax. This report lists the receiving party's name or fax number, the time and date of transmission, duration of transmission, number of pages sent, and whether or not the transmission was successful.

  • Page 270: Set The Fax Journal's Interval Period

    Home > > Fax Reports > Set the Fax Journal's Interval Period Set the Fax Journal's Interval Period You can set the machine to print a Fax Journal at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days).
  • Page 271 4. If you selected 6, 12, 24 hours, 2 or 7 days, press [Time] and enter the time of day using the touchscreen. Press [OK]. 5. If you selected [Every 7 Days], press [Day]. Press a or b to display the [Every Monday], [Every Tuesday], [Every Wednesday], [Every Thursday], [Every Friday], [Every Saturday] or [Every Sunday] option, and then press the first day of the seven-day countdown.

  • Page 272: Pc-Fax

    Home > > PC-FAX PC-FAX • PC-FAX for Windows • PC-FAX for Mac...

  • Page 273: Pc-Fax For Windows

    Home > > PC-FAX > PC-FAX for Windows PC-FAX for Windows • PC-FAX Overview (Windows) • Send a Fax Using PC-FAX (Windows) • Receive Faxes on Your Computer (Windows)
  • Page 274 PC-FAX > PC-FAX for Windows > PC-FAX Overview (Windows) PC-FAX Overview (Windows) Reduce paper consumption and save time by using the Brother PC-FAX software to send faxes directly from your computer. • Configure PC-FAX (Windows) • Configure your PC-Fax Address Book (Windows)
  • Page 275 Before sending faxes using PC-FAX, personalise the send options in each tab of the PC-FAX Setup dialog box. 1. Launch (Brother Utilities), and then click the drop-down list and select your model name (if not already selected). 2. Click PC-FAX in the left navigation bar, and then click Setup Sending.
  • Page 276 Home > > PC-FAX > PC-FAX for Windows > PC-FAX Overview (Windows) > Configure your PC-Fax Address Book (Windows) Configure your PC-Fax Address Book (Windows) Add, edit and delete members and groups to personalise your Address Book. • Add a Member to your PC-FAX Address Book (Windows) •...
  • Page 277 Add new people and their fax information to the PC-Fax Address Book if you want to send a fax using the Brother PC-Fax software. 1. Launch (Brother Utilities), and then click the drop-down list and select your model name (if not already selected). 2. Click PC-FAX in the left navigation bar, and then click Address Book (Send).
  • Page 278 Create a group to broadcast the same PC-FAX to several recipients at one time. 1. Launch (Brother Utilities), and then click the drop-down list and select your model name (if not already selected). 2. Click PC-FAX in the left navigation bar, and then click Address Book (Send).
  • Page 279 Edit Member or Group Information in your PC-FAX Address Book (Windows) 1. Launch (Brother Utilities), and then click the drop-down list and select your model name (if not already selected). 2. Click PC-FAX in the left navigation bar, and then click Address Book (Send).
  • Page 280 Delete a Member or Group in your PC-FAX Address Book (Windows) 1. Launch (Brother Utilities), and then click the drop-down list and select your model name (if not already selected). 2. Click PC-FAX in the left navigation bar, and then click Address Book (Send).
  • Page 281 You cannot export the group settings when you export the Address Book data. 1. Launch (Brother Utilities), and then click the drop-down list and select your model name (if not already selected). 2. Click PC-FAX in the left navigation bar, and then click Address Book (Send).
  • Page 282 Related Information • Configure your PC-Fax Address Book (Windows)
  • Page 283 You can import ASCII text files (*.csv) or vCards (electronic business cards) into your Address Book. 1. Launch (Brother Utilities), and then click the drop-down list and select your model name (if not already selected). 2. Click PC-FAX in the left navigation bar, and then click Address Book (Send).
  • Page 284 1. Create a file in any application on your computer. 2. Select the print command in your application. 3. Select Brother PC-FAX as your printer, and then complete your print operation. The Brother PC-FAX dialog box appears. 4. Type a fax number using one of the following methods: •...
  • Page 285 PC-FAX for Windows > Receive Faxes on Your Computer (Windows) Receive Faxes on Your Computer (Windows) Use the Brother PC-FAX software to receive faxes on your computer, screen them and print only those faxes you want. • Receive Faxes Using PC-FAX Receive (Windows)
  • Page 286 Faxes Using PC-FAX Receive (Windows) Receive Faxes Using PC-FAX Receive (Windows) The Brother PC-FAX Receive software lets you view and store faxes on your computer. It is automatically installed when you install your machine's software and drivers and works on locally or network-connected machines.
  • Page 287 1. Launch (Brother Utilities), and then click the drop-down list and select your model name (if not already selected). 2. Click PC-FAX in the left navigation bar, and then click Receive.
  • Page 288 Select the machine where you want to receive PC-FAX files. Lock (available only for Administrators) Restrict users who do not have administrator privileges from configuring the settings options shown above. 4. Click OK. Related Information • Run the Brother PC-FAX Receive on Your Computer (Windows)
  • Page 289 5. To change the computer name that will appear on the machine's LCD, type the new name in the Enter your PC display name (Max 15 Characters) field. 6. Click OK. Related Information • Run the Brother PC-FAX Receive on Your Computer (Windows)
  • Page 290 Home > > PC-FAX > PC-FAX for Windows > Receive Faxes on Your Computer (Windows) > Receive Faxes Using PC-FAX Receive (Windows) > View Received PC-FAX Messages (Windows) View Received PC-FAX Messages (Windows) Receiving Status Icon Indicated Status Standby mode No unread messages Receiving messages Messages received...
  • Page 291 Related Information • Receive Faxes Using PC-FAX Receive (Windows)

  • Page 292: Pc-Fax For Mac

    Home > > PC-FAX > PC-FAX for Mac PC-FAX for Mac • Send a Fax Using AirPrint (macOS)

  • Page 293: Network

    Home > Network Network • Supported Basic Network Features • Configure Network Settings • Wireless Network Settings • Network Features • Brother Management Tools...

  • Page 294: Supported Basic Network Features

    Home > Network > Supported Basic Network Features Supported Basic Network Features The print server supports various features depending on the operating system. Use this table to see which network features and connections are supported by each operating system. Operating Systems Windows Windows Server macOS...

  • Page 295: Configure Network Settings

    Home > Network > Configure Network Settings Configure Network Settings • Configure Network Settings Using the Control Panel • Change Machine Settings Using Web Based Management...

  • Page 296: Configure Network Settings Using The Control Panel

    For information about the network settings you can configure using the control panel, see Related Information: Settings Tables. • You can also use management utilities, such as Web Based Management, to configure and change your Brother machine's network settings. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1.

  • Page 297: Wireless Network Settings

    Home > Network > Wireless Network Settings Wireless Network Settings • Use the Wireless Network • ® Use Wi-Fi Direct • Enable/Disable Wireless LAN • Print the WLAN Report...

  • Page 298: Use The Wireless Network

    Home > Network > Wireless Network Settings > Use the Wireless Network Use the Wireless Network • Before Configuring Your Machine for a Wireless Network • Configure Your Machine for a Wireless Network Using the Setup Wizard from Your Computer •...
  • Page 299 Make sure you know your wireless router/access point's Network Name (SSID) and Network Key (Password). If you cannot find this information, consult the manufacturer of your wireless router/access point, your system administrator, or Internet provider. Brother cannot provide this information. Related Information •...
  • Page 300 Windows Download the installer from your model's Downloads page at support.brother.com. • a. Download the installer from your model's Downloads page at support.brother.com. b. Start the installer, and then double-click the Start Here Mac icon. 2. Follow the on-screen instructions.
  • Page 301 All iOS or iPadOS supported devices including iPhone, iPad and iPod touch Download and install Brother Mobile Connect from the App Store. 2. Start Brother Mobile Connect, and then follow the on-screen instructions to connect your mobile device to your Brother machine.
  • Page 302 WEP key. • If you need assistance during setup and want to contact Brother customer service, make sure you have your SSID (Network Name) and Network Key ready. We cannot assist you in locating this information.
  • Page 303 WEP key. • If you need assistance during setup and want to contact Brother customer service, make sure you have your SSID (Network Name) and Network Key ready. We cannot assist you in locating this information.
  • Page 304 Related Information • Use the Wireless Network...
  • Page 305 Your machine automatically tries to connect to your wireless network. When your wireless device connects successfully, the machine displays [Connected]. You have completed the wireless network setup. To install the drivers and software necessary to use your machine, go to your model's Downloads page at support.brother.com. MFC-J4440DW/MFC-J4540DW 1. Press [Settings] >...
  • Page 306 Home > Network > Wireless Network Settings > Use the Wireless Network > Configure Your Machine for a ™ Wireless Network Using the PIN Method of Wi-Fi Protected Setup (WPS) Configure Your Machine for a Wireless Network Using the PIN Method ™...
  • Page 307 If you use Windows 7, Windows 8.1, or Windows 10 as a Registrar, you can install the printer driver after the wireless configuration by following the on-screen instructions. To install the driver and software necessary to use your machine, go to your model's Downloads page at support.brother.com. 8. Select your machine and click Next.
  • Page 308 If you use Windows 7, Windows 8.1, or Windows 10 as a Registrar, you can install the printer driver after the wireless configuration by following the on-screen instructions. To install the driver and software necessary to use your machine, go to your model's Downloads page at support.brother.com. 7. Select your machine and click Next.
  • Page 309 Network Key (Password) WPA2-PSK 12345678 If your router uses WEP encryption, enter the key used as the first WEP key. Your Brother machine supports the use of the first WEP key only. 2. Press 3. Press a or b to select the [Find Wi-Fi Network] option, and then press OK.
  • Page 310 Network Key (Password) WPA2-PSK 12345678 If your router uses WEP encryption, enter the key used as the first WEP key. Your Brother machine supports the use of the first WEP key only. 2. Press [Settings] > [Network] > [WLAN(Wi-Fi)] > [Find Wi-Fi Network].
  • Page 311 For more information about how to enter text, see Related Information. • Your Brother machine supports the use of the first WEP key only. 9. The machine attempts to connect to the wireless device you have selected. If your wireless device is connected successfully, the LCD displays [Connected].
  • Page 312 Encryption Mode User ID Password EAP-FAST/NONE TKIP EAP-FAST/MS-CHAPv2 TKIP EAP-FAST/GTC TKIP PEAP/MS-CHAPv2 TKIP PEAP/GTC TKIP EAP-TTLS/CHAP TKIP EAP-TTLS/MS-CHAP TKIP EAP-TTLS/MS-CHAPv2 TKIP EAP-TTLS/PAP TKIP EAP-TLS TKIP For example: Network Name (SSID) HELLO Authentication Method Encryption Mode User ID Password EAP-FAST/MS-CHAPv2 Brother 12345678...
  • Page 313 If your wireless device is connected successfully, the machine's LCD displays [Connected]. You have completed the wireless network setup. To install the drivers and software necessary to use your machine, go to your model's Downloads page at support.brother.com. MFC-J4440DW/MFC-J4540DW Before configuring your machine, we recommend writing down your wireless network settings. You will need this information before you continue with the configuration.
  • Page 314 Authentication Method Encryption Mode User ID Password EAP-FAST/MS-CHAPv2 Brother 12345678 • If you configure your machine using EAP-TLS authentication, you must install the client certificate issued by a CA before you start configuration. Contact your network administrator about the client certificate.
  • Page 315 If your wireless device is connected successfully, the LCD displays [Connected]. You have completed the wireless network setup. To install the drivers or your application necessary for operating your device, go to your model's Downloads page at support.brother.com. Related Information •...

  • Page 316: Use Wi-Fi Direct

    ® Home > Network > Wireless Network Settings > Use Wi-Fi Direct ® Use Wi-Fi Direct • Wi-Fi Direct Overview • Configure Your Wi-Fi Direct Network Using the Push Button Method • Configure a Wi-Fi Direct Network Manually • If You Are Having Difficulty with Your Machine's Network...
  • Page 317 Wi-Fi Direct is one of the wireless configuration methods developed by the Wi-Fi Alliance . It allows you to securely connect your mobile device to your Brother machine without using a wireless router/access point. 1. Mobile device 2. Your Brother machine •...
  • Page 318 4. Do one of the following: • If your mobile device displays a list of machines with Wi-Fi Direct enabled, select your Brother machine. • If your Brother machine displays a list of mobile devices with Wi-Fi Direct enabled, select your mobile device and press OK.
  • Page 319 Related Topics: • Wi-Fi Direct Overview • Configure a Wi-Fi Direct Network Manually...
  • Page 320 ® Home > Network > Wireless Network Settings > Use Wi-Fi Direct > Configure a Wi-Fi Direct Network Manually Configure a Wi-Fi Direct Network Manually Configure the Wi-Fi Direct setting from the machine's control panel. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1.

  • Page 321: Enable/Disable Wireless Lan

    Home > Network > Wireless Network Settings > Enable/Disable Wireless LAN Enable/Disable Wireless LAN >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Settings. 2. Press a or b to make your selections: a. Select [Network]. Press OK. b. Select [WLAN(Wi-Fi)]. Press OK. c.

  • Page 322: Print The Wlan Report

    Home > Network > Wireless Network Settings > Print the WLAN Report Print the WLAN Report The WLAN Report shows your machine's wireless status. If the wireless connection fails, check the error code on the printed report. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1.
  • Page 323 Home > Network > Wireless Network Settings > Print the WLAN Report > Wireless LAN Report Error Codes Wireless LAN Report Error Codes If the Wireless LAN Report shows that the connection failed, check the error code on the printed report and see the corresponding instructions in the table: Error Code Problem and Recommended Solutions...
  • Page 324 Error Code Problem and Recommended Solutions TS-05 The Network Name (SSID) and Network Key (Password) are incorrect. Check the following points and try to set up your wireless connection again: • Confirm the Network Name (SSID) and Network Key (Password). •...
  • Page 325 How to confirm wireless security information (SSID/authentication method/encryption method/Network Key) of your WLAN access point/router: 1. The default security settings may be provided on a label attached to the WLAN access point/router. Or the manufacturer's name or model number of the WLAN access point/router may be used as the default security settings.

  • Page 326: Network Features

    Home > Network > Network Features Network Features • Print the Network Configuration Report • Configure and Operate LDAP Search • Synchronize Time with the SNTP Server Using Web Based Management • Reset the Network Settings to Factory Default...

  • Page 327: Print The Network Configuration Report

    Home > Network > Network Features > Print the Network Configuration Report Print the Network Configuration Report The Network Configuration Report lists the network configuration, including the network print server settings. • Node Name: The Node Name appears on the current Network Configuration Report. The default Node Name is "BRNxxxxxxxxxxxx"...

  • Page 328: Configure And Operate Ldap Search

    Home > Network > Network Features > Configure and Operate LDAP Search Configure and Operate LDAP Search Related Models: MFC-J4440DW/MFC-J4540DW The LDAP feature allows you to search for information, such as fax numbers and email addresses, on your server. When you use the Fax feature, you can use the LDAP search to find fax numbers or email addresses. •...
  • Page 329 , if the navigation menu is not shown on the left side of the screen. 5. Select the LDAP checkbox, and then click Submit. 6. Restart your Brother machine to activate the configuration. 7. On your computer, in Web Based Management, go to the navigation menu, and then click Address Book >...
  • Page 330 Related Topics: • Access Web Based Management • Synchronize Time with the SNTP Server Using Web Based Management...
  • Page 331 6. If the result includes more than one fax number, the machine will prompt you to select just one. Press [Apply], and then [Fax Start]. Related Information • Configure and Operate LDAP Search Related Topics: • Enter Text on Your Brother Machine • Synchronize Time with the SNTP Server Using Web Based Management...

  • Page 332: Synchronize Time With The Sntp Server Using Web Based Management

    Home > Network > Network Features > Synchronize Time with the SNTP Server Using Web Based Management Synchronize Time with the SNTP Server Using Web Based Management The Simple Network Time Protocol (SNTP) is used to synchronize the time used by the machine for authentication with the SNTP time server.
  • Page 333 Home > Network > Network Features > Synchronize Time with the SNTP Server Using Web Based Management > Configure Date and Time Using Web Based Management Configure Date and Time Using Web Based Management Configure date and time to synchronize the time used by the machine with the SNTP time server. This feature is not available in some countries.
  • Page 334 , if the navigation menu is not shown on the left side of the screen. 5. Select the SNTP checkbox to activate the settings. 6. Click Submit. 7. Restart your Brother machine to activate the configuration. 8. Next to the SNTP checkbox, click Advanced Settings. 9. Configure the settings.

  • Page 335: Reset The Network Settings To Factory Default

    Home > Network > Network Features > Reset the Network Settings to Factory Default Reset the Network Settings to Factory Default You can use your machine's control panel to reset the print server to its default factory settings. This resets all information, such as the password and IP address.

  • Page 336: Brother Management Tools

    Home > Network > Brother Management Tools Brother Management Tools Use one of Brother's management tools to configure your Brother machine's network settings. Go to your model's Downloads page at support.brother.com to download the tools. Related Information • Network...

  • Page 337: Security

    Home > Security Security • Before Using Network Security Features • Configure Certificates for Device Security • Use SSL/TLS • Use SNMPv3 • Use IPsec • Use IEEE 802.1x Authentication for a Wired or a Wireless Network • Use Active Directory Authentication •...

  • Page 338: Before Using Network Security Features

    Home > Security > Before Using Network Security Features Before Using Network Security Features Your machine employs some of the latest network security and encryption protocols available today. These network features can be integrated into your overall network security plan to help protect your data and prevent unauthorised access to the machine.

  • Page 339: Configure Certificates For Device Security

    Home > Security > Configure Certificates for Device Security Configure Certificates for Device Security You must configure a certificate to manage your networked machine securely using SSL/TLS. You must use Web Based Management to configure a certificate. • Supported Security Certificate Features •...

  • Page 340: Supported Security Certificate Features

    SSL/TLS communication • IEEE 802.1x authentication • IPsec The Brother machine supports the following: • Pre-installed certificate Your machine has a pre-installed self-signed certificate. This certificate enables you to use SSL/TLS communication without creating or installing a different certificate. The pre-installed self-signed certificate protects your communication up to a certain level. We recommend using a certificate that is issued by a trusted organisation for better security.

  • Page 341: Step By Step Guide For Creating And Installing A Certificate

    Certificate from a CA 1. Create a Certificate Signing Request (CSR) using Web Based Management. 2. Install the certificate issued by the CA on your Brother machine using Web Based Management. 3. Install the certificate on your computer. Related Information •...

  • Page 342: Create A Self-Signed Certificate

    Home > Security > Configure Certificates for Device Security > Create a Self-signed Certificate Create a Self-signed Certificate 1. Start your web browser. 2. Type "https://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address). For example: https://192.168.1.2 If you are using a Domain Name System or enable a NetBIOS name, you can type another name, such as...

  • Page 343: Create Csr And Install A Certificate From A Certificate Authority (Ca)

    Home > Security > Configure Certificates for Device Security > Create CSR and Install a Certificate from a Certificate Authority (CA) Create CSR and Install a Certificate from a Certificate Authority (CA) If you already have a certificate from an external trusted CA, you can store the certificate and private key on the machine and manage them by importing and exporting.
  • Page 344 Home > Security > Configure Certificates for Device Security > Create CSR and Install a Certificate from a Certificate Authority (CA) > Create a Certificate Signing Request (CSR) Create a Certificate Signing Request (CSR) A Certificate Signing Request (CSR) is a request sent to a Certificate Authority (CA) to authenticate the credentials contained within the certificate.
  • Page 345 Client Certificate for an IEEE 802.1x environment with EAP-TLS authentication, we recommend using User for the certificate template. For more detailed information, visit support.brother.com, to see the FAQs & Troubleshooting page of your model. Search for "SSL".
  • Page 346 Home > Security > Configure Certificates for Device Security > Create CSR and Install a Certificate from a Certificate Authority (CA) > Install a Certificate on Your Machine Install a Certificate on Your Machine When you receive a certificate from a CA, follow the steps below to install it into the print server: Only a certificate issued with your machine's CSR can be installed onto the machine.

  • Page 347: Import And Export The Certificate And Private Key

    Home > Security > Configure Certificates for Device Security > Import and Export the Certificate and Private Key Import and Export the Certificate and Private Key Store the certificate and private key on your machine and manage them by importing and exporting them. •...
  • Page 348 Home > Security > Configure Certificates for Device Security > Import and Export the Certificate and Private Key > Import a Certificate and Private Key Import a Certificate and Private Key 1. Start your web browser. 2. Type "https://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address).
  • Page 349 Home > Security > Configure Certificates for Device Security > Import and Export the Certificate and Private Key > Export the Certificate and Private Key Export the Certificate and Private Key 1. Start your web browser. 2. Type "https://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address).

  • Page 350: Import And Export A Ca Certificate

    > Configure Certificates for Device Security > Import and Export a CA Certificate Import and Export a CA Certificate You can import, export and store CA certificates on your Brother machine. • Import a CA Certificate • Export a CA Certificate...
  • Page 351 Home > Security > Configure Certificates for Device Security > Import and Export a CA Certificate > Import a CA Certificate Import a CA Certificate 1. Start your web browser. 2. Type "https://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address).
  • Page 352 Home > Security > Configure Certificates for Device Security > Import and Export a CA Certificate > Export a CA Certificate Export a CA Certificate 1. Start your web browser. 2. Type "https://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address).

  • Page 353: Manage Multiple Certificates

    The multiple certificate feature allows you to use Web Based Management to manage each certificate installed on your machine. In Web Based Management, navigate to the Certificate or CA Certificate screen to view certificate content, delete, or export your certificates. Maximum Number of Certificates Stored on Brother Machine Self-signed Certificate or (MFC-J4340DW) 3...

  • Page 354: Use Ssl/Tls

    Home > Security > Use SSL/TLS Use SSL/TLS • Introduction to SSL/TLS • Manage Your Network Machine Securely Using SSL/TLS • Print Documents Securely Using SSL/TLS • Send an Email Securely Using SSL/TLS...

  • Page 355: Introduction To Ssl/Tls

    Home > Security > Use SSL/TLS > Introduction to SSL/TLS Introduction to SSL/TLS Secure Socket Layer (SSL) or Transport Layer Security (TLS) is an effective method of protecting data sent over a local or wide area network (LAN or WAN). It works by encrypting data, such as a print job, sent over a network, so anyone trying to capture it will not be able to read it.
  • Page 356 Home > Security > Use SSL/TLS > Introduction to SSL/TLS > Brief History of SSL/TLS Brief History of SSL/TLS SSL/TLS was originally created to secure web traffic information, particularly data sent between web browsers and servers. For example, when you use Internet Explorer for Internet Banking and you see https:// and the little padlock icon in the web browser, you are using SSL.
  • Page 357 Home > Security > Use SSL/TLS > Introduction to SSL/TLS > Benefits of Using SSL/TLS Benefits of Using SSL/TLS The primary benefit of using SSL/TLS is to guarantee secure printing over an IP network by restricting unauthorised users from reading data sent to the machine. SSL's key selling point is that it can be used to print confidential data securely.

  • Page 358: Manage Your Network Machine Securely Using Ssl/Tls

    Home > Security > Use SSL/TLS > Manage Your Network Machine Securely Using SSL/TLS Manage Your Network Machine Securely Using SSL/TLS • Configure a Certificate for SSL/TLS and Available Protocols • Access Web Based Management Using SSL/TLS • Install the Self-signed Certificate for Windows users with Administrator Rights •...
  • Page 359 Home > Security > Use SSL/TLS > Manage Your Network Machine Securely Using SSL/TLS > Configure a Certificate for SSL/TLS and Available Protocols Configure a Certificate for SSL/TLS and Available Protocols Configure a certificate on your machine using Web Based Management before you use SSL/TLS communication.
  • Page 360 Home > Security > Use SSL/TLS > Manage Your Network Machine Securely Using SSL/TLS > Access Web Based Management Using SSL/TLS Access Web Based Management Using SSL/TLS To manage your network machine securely, you must use management utilities with security protocols. •...
  • Page 361 Home > Security > Use SSL/TLS > Manage Your Network Machine Securely Using SSL/TLS > Install the Self-signed Certificate for Windows users with Administrator Rights Install the Self-signed Certificate for Windows users with Administrator Rights The following steps are for Microsoft Internet Explorer. If you use another web browser, consult the documentation for your web browser to get help with installing certificates.
  • Page 362 11. Click Next. 12. Click Finish. 13. Click Yes, if the fingerprint (thumbprint) is correct. 14. Click OK. Related Information • Manage Your Network Machine Securely Using SSL/TLS...

  • Page 363: Print Documents Securely Using Ssl/Tls

    Home > Security > Use SSL/TLS > Print Documents Securely Using SSL/TLS Print Documents Securely Using SSL/TLS • Print Documents Using SSL/TLS • Configure Certificates for Device Security • Configure a Certificate for SSL/TLS and Available Protocols...
  • Page 364 Home > Security > Use SSL/TLS > Print Documents Securely Using SSL/TLS > Print Documents Using SSL/TLS Print Documents Using SSL/TLS To print documents securely with IPP protocol, use the IPPS protocol. 1. Start your web browser. 2. Type "https://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address).

  • Page 365: Use Snmpv3

    Home > Security > Use SNMPv3 Use SNMPv3 • Manage Your Network Machine Securely Using SNMPv3...

  • Page 366: Manage Your Network Machine Securely Using Snmpv3

    The print server uses version 1 and version 2c of the SNMP protocol. You can use all read-write Brother applications in this mode. However, it is not secure since it will not authenticate access the user, and data will not be encrypted.
  • Page 367 Related Topics: • Access Web Based Management...

  • Page 368: Use Ipsec

    Home > Security > Use IPsec Use IPsec Related Models: MFC-J4440DW/MFC-J4540DW • Introduction to IPsec • Configure IPsec Using Web Based Management • Configure an IPsec Address Template Using Web Based Management • Configure an IPsec Template Using Web Based Management...

  • Page 369: Introduction To Ipsec

    Home > Security > Use IPsec > Introduction to IPsec Introduction to IPsec Related Models: MFC-J4440DW/MFC-J4540DW IPsec (Internet Protocol Security) is a security protocol that uses an optional Internet Protocol function to prevent data manipulation and ensure the confidentiality of data transmitted as IP packets. IPsec encrypts data carried over the network, such as print data sent from computers to a printer.

  • Page 370: Configure Ipsec Using Web Based Management

    Home > Security > Use IPsec > Configure IPsec Using Web Based Management Configure IPsec Using Web Based Management Related Models: MFC-J4440DW/MFC-J4540DW The IPsec connection conditions comprise two Template types: Address and IPsec. You can configure up to 10 connection conditions. 1.
  • Page 371 Related Topics: • Access Web Based Management • Configure Certificates for Device Security...

  • Page 372: Configure An Ipsec Address Template Using Web Based Management

    Home > Security > Use IPsec > Configure an IPsec Address Template Using Web Based Management Configure an IPsec Address Template Using Web Based Management Related Models: MFC-J4440DW/MFC-J4540DW 1. Start your web browser. 2. Type "https://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address).
  • Page 373 Option Description For example: 192.168.1.1/24 Because the prefix is specified in the form of a 24-bit subnet mask (255.255.255.0) for 192.168.1.1, the addresses 192.168.1.xxx are valid. 8. Click Submit. When you change the settings for the template currently in use, restart your machine to active the configuration.

  • Page 374: Configure An Ipsec Template Using Web Based Management

    Home > Security > Use IPsec > Configure an IPsec Template Using Web Based Management Configure an IPsec Template Using Web Based Management Related Models: MFC-J4440DW/MFC-J4540DW 1. Start your web browser. 2. Type "https://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address).
  • Page 375 Home > Security > Use IPsec > Configure an IPsec Template Using Web Based Management > IKEv1 Settings for an IPsec Template IKEv1 Settings for an IPsec Template Related Models: MFC-J4440DW/MFC-J4540DW Option Description Template Name Type a name for the template (up to 16 characters). Use Prefixed Template Select Custom, IKEv1 High Security or IKEv1 Medium Security.
  • Page 376 Option Description • Hash Select None, MD5, SHA1, SHA256, SHA384 or SHA512. • SA Lifetime Specify the IKE SA lifetime. Type the time (seconds) and number of kilobytes (KByte). • Encapsulation Mode Select Transport or Tunnel. • Remote Router IP-Address Type the IP address (IPv4 or IPv6) of the remote router.
  • Page 377 Related Information • Configure an IPsec Template Using Web Based Management...
  • Page 378 Home > Security > Use IPsec > Configure an IPsec Template Using Web Based Management > IKEv2 Settings for an IPsec Template IKEv2 Settings for an IPsec Template Related Models: MFC-J4440DW/MFC-J4540DW Option Description Template Name Type a name for the template (up to 16 characters). Use Prefixed Template Select Custom, IKEv2 High Security, or IKEv2 Medium Security.
  • Page 379 Option Description • Remote Router IP-Address Type the IP address (IPv4 or IPv6) of the remote router. Enter this information only when the Tunnel mode is selected. SA (Security Association) is an encrypted communication method using IPsec or IPv6 that exchanges and shares information, such as the encryption method and encryption key, in order to establish a secure communication channel before communication begins.
  • Page 380 Option Description You can select only the certificates that were created using the Certificate page of Web Based Management's Security configuration screen. Related Information • Configure an IPsec Template Using Web Based Management...
  • Page 381 Home > Security > Use IPsec > Configure an IPsec Template Using Web Based Management > Manual Settings for an IPsec Template Manual Settings for an IPsec Template Related Models: MFC-J4440DW/MFC-J4540DW Option Description Template Name Type a name for the template (up to 16 characters). Use Prefixed Template Select Custom.
  • Page 382 Option Description when an IPsec packet is received. The SPI parameter, which identifies the SA, is included in the Authentication Header (AH) and Encapsulating Security Payload (ESP) header. These settings are necessary when Custom is selected for Use Prefixed Template, and Manual is selected for Internet Key Exchange (IKE).

  • Page 383: Use Ieee 802.1X Authentication For A Wired Or A Wireless Network

    Home > Security > Use IEEE 802.1x Authentication for a Wired or a Wireless Network Use IEEE 802.1x Authentication for a Wired or a Wireless Network • What Is IEEE 802.1x Authentication? • Configure IEEE 802.1x Authentication for a Wired or a Wireless Network Using Web Based Management (Web Browser) •...

  • Page 384: What Is Ieee 802.1X Authentication

    IEEE 802.1x is an IEEE standard for wired and wireless networks that limits access from unauthorised network devices. Your Brother machine (supplicant) sends an authentication request to a RADIUS server (Authentication server) through your access point or HUB. After your request has been verified by the RADIUS server, your machine can access the network.

  • Page 385: Configure Ieee 802.1X Authentication For A Wired Or A Wireless Network Using Web Based Management (Web Browser)

    Home > Security > Use IEEE 802.1x Authentication for a Wired or a Wireless Network > Configure IEEE 802.1x Authentication for a Wired or a Wireless Network Using Web Based Management (Web Browser) Configure IEEE 802.1x Authentication for a Wired or a Wireless Network Using Web Based Management (Web Browser) •...
  • Page 386 • To enable IEEE 802.1x authentication for wired networks, select Enabled for Wired 802.1x status on the Wired 802.1x Authentication page. • If you are using EAP-TLS authentication, you must select the client certificate installed (shown with certificate name) for verification from the Client Certificate drop-down list. •...

  • Page 387: Ieee 802.1X Authentication Methods

    Extensible Authentication Protocol-Flexible Authentication via Secured Tunneling (EAP-FAST) has been developed by Cisco Systems, Inc., which uses a user ID and password for authentication, and symmetric key algorithms to achieve a tunnelled authentication process. The Brother machine supports the following inner authentication methods: • EAP-FAST/NONE •...

  • Page 388: Use Active Directory Authentication

    Home > Security > Use Active Directory Authentication Use Active Directory Authentication Related Models: MFC-J4440DW/MFC-J4540DW • Introduction to Active Directory Authentication • Configure Active Directory Authentication Using Web Based Management • Log On to Change the Machine Settings Using the Machine's Control Panel (Active Directory Authentication)

  • Page 389: Introduction To Active Directory Authentication

    Home > Security > Use Active Directory Authentication > Introduction to Active Directory Authentication Introduction to Active Directory Authentication Related Models: MFC-J4440DW/MFC-J4540DW Active Directory Authentication restricts the use of your machine. If Active Directory Authentication is enabled, the machine's control panel will be locked. You cannot change the machine's settings until you enter a User ID and password.

  • Page 390: Configure Active Directory Authentication Using Web Based Management

    Home > Security > Use Active Directory Authentication > Configure Active Directory Authentication Using Web Based Management Configure Active Directory Authentication Using Web Based Management Related Models: MFC-J4440DW/MFC-J4540DW Active Directory authentication supports Kerberos authentication and NTLMv2 authentication. You must configure the SNTP protocol (network time server) and DNS server configuration for authentication. 1.
  • Page 391 Related Information • Use Active Directory Authentication Related Topics: • Access Web Based Management...

  • Page 392: Log On To Change The Machine Settings Using The Machine's Control Panel (Active Directory Authentication)

    Home > Security > Use Active Directory Authentication > Log On to Change the Machine Settings Using the Machine's Control Panel (Active Directory Authentication) Log On to Change the Machine Settings Using the Machine's Control Panel (Active Directory Authentication) Related Models: MFC-J4440DW/MFC-J4540DW When Active Directory Authentication is enabled, the machine's control panel will be locked until you enter your User ID and password on the machine's control panel.

  • Page 393: Use Ldap Authentication

    Home > Security > Use LDAP Authentication Use LDAP Authentication Related Models: MFC-J4440DW/MFC-J4540DW • Introduction to LDAP Authentication • Configure LDAP Authentication Using Web Based Management • Log On to Change the Machine Settings Using the Machine's Control Panel (LDAP Authentication)

  • Page 394: Introduction To Ldap Authentication

    Home > Security > Use LDAP Authentication > Introduction to LDAP Authentication Introduction to LDAP Authentication Related Models: MFC-J4440DW/MFC-J4540DW LDAP Authentication restricts the use of your machine. If LDAP Authentication is enabled, the machine's control panel will be locked. You cannot change the machine's settings until you enter a User ID and password. LDAP Authentication offers the following features: Stores incoming fax data When LDAP Authentication is enabled, your machine stores all incoming fax data.

  • Page 395: Configure Ldap Authentication Using Web Based Management

    Home > Security > Use LDAP Authentication > Configure LDAP Authentication Using Web Based Management Configure LDAP Authentication Using Web Based Management Related Models: MFC-J4440DW/MFC-J4540DW 1. Start your web browser. 2. Type "https://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address).

  • Page 396: Log On To Change The Machine Settings Using The Machine's Control Panel (Ldap Authentication)

    Home > Security > Use LDAP Authentication > Log On to Change the Machine Settings Using the Machine's Control Panel (LDAP Authentication) Log On to Change the Machine Settings Using the Machine's Control Panel (LDAP Authentication) Related Models: MFC-J4440DW/MFC-J4540DW When LDAP Authentication is enabled, the machine's control panel will be locked until you enter your User ID and password on the machine's control panel.

  • Page 397: Use Secure Function Lock 3.0

    Home > Security > Use Secure Function Lock 3.0 Use Secure Function Lock 3.0 Related Models: MFC-J4440DW/MFC-J4540DW Secure Function Lock 3.0 increases security by restricting the functions available on your machine. • Before Using Secure Function Lock 3.0 • Configure Secure Function Lock 3.0 Using Web Based Management •...

  • Page 398: Before Using Secure Function Lock 3.0

    You can configure and change the following Secure Function Lock 3.0 settings using Web Based Management: • Print Print includes print jobs sent via AirPrint, Brother iPrint&Scan, and Brother Mobile Connect. If you register users' logon names in advance, the users will not need to enter their passwords when they use the print function.

  • Page 399: Configure Secure Function Lock 3.0 Using Web Based Management

    Home > Security > Use Secure Function Lock 3.0 > Configure Secure Function Lock 3.0 Using Web Based Management Configure Secure Function Lock 3.0 Using Web Based Management Related Models: MFC-J4440DW/MFC-J4540DW 1. Start your web browser. 2. Type "https://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address).

  • Page 400: Scan Using Secure Function Lock 3.0

    Home > Security > Use Secure Function Lock 3.0 > Scan Using Secure Function Lock 3.0 Scan Using Secure Function Lock 3.0 Related Models: MFC-J4440DW/MFC-J4540DW Setting Scan restrictions (for administrators) Secure Function Lock 3.0 allows an administrator to restrict which users are allowed to scan. When the Scan feature is set to Off for the public user setting, only users who have the Scan checkbox selected will be able to scan.

  • Page 401: Configure Public Mode For Secure Function Lock 3.0

    Public users will not need to enter a password to access the features made available through Public Mode settings. Public Mode includes print jobs sent via Brother iPrint&Scan and Brother Mobile Connect. 1. Start your web browser. 2. Type "https://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address).

  • Page 402: Additional Secure Function Lock 3.0 Features

    Home > Security > Use Secure Function Lock 3.0 > Additional Secure Function Lock 3.0 Features Additional Secure Function Lock 3.0 Features Related Models: MFC-J4440DW/MFC-J4540DW Configure the following features in the Secure Function Lock screen: All Counter Reset Click All Counter Reset, in the Page Counters column, to reset the page counter. Export to CSV file Click Export to CSV file, to export the current and last page counter including User List / Restricted Functions information as a CSV file.

  • Page 403: Register An External Ic Card Reader

    , if the navigation menu is not shown on the left side of the screen. 5. Enter the necessary information, and then click Submit. 6. Restart your Brother machine to activate the configuration. 7. Connect the card reader to your machine.

  • Page 404: Send An Email Securely

    Home > Security > Send an Email Securely Send an Email Securely Related Models: MFC-J4440DW/MFC-J4540DW • Configure Email Sending Using Web Based Management • Send an Email with User Authentication • Send an Email Securely Using SSL/TLS...

  • Page 405: Configure Email Sending Using Web Based Management

    Home > Security > Send an Email Securely > Configure Email Sending Using Web Based Management Configure Email Sending Using Web Based Management Related Models: MFC-J4440DW/MFC-J4540DW We recommend using Web Based Management to configure secured email sending with user authentication, or email sending using SSL/TLS.

  • Page 406: Send An Email With User Authentication

    Home > Security > Send an Email Securely > Send an Email with User Authentication Send an Email with User Authentication Related Models: MFC-J4440DW/MFC-J4540DW Your machine supports the SMTP-AUTH method to send email via an email server that requires user authentication.

  • Page 407: Send An Email Securely Using Ssl/Tls

    Home > Security > Send an Email Securely > Send an Email Securely Using SSL/TLS Send an Email Securely Using SSL/TLS Related Models: MFC-J4440DW/MFC-J4540DW Your machine supports SSL/TLS communication methods. To use an email server that is using SSL/TLS communication, you must configure the following settings. We recommend using Web Based Management to configure SSL/TLS.

  • Page 408: Lock The Machine Settings From The Control Panel

    Lock the Machine Settings from the Control Panel Before turning on the machine's Access Lock, make a careful note of your password. If you forget the password, you must reset all passwords stored in the machine by contacting your administrator or Brother customer service. •...

  • Page 409: About Using Tx Lock

    Home > Security > Lock the Machine Settings from the Control Panel > About Using TX Lock About Using TX Lock Related Models: MFC-J4340DW Block unauthorised data transmission to and from the machine. TX Lock lets you prevent unauthorised access to the machine. While TX Lock is On, the following operations are available: •...
  • Page 410 Home > Security > Lock the Machine Settings from the Control Panel > About Using TX Lock > Set the TX Lock Password Set the TX Lock Password Related Models: MFC-J4340DW 1. Press Settings. 2. Press a or b to select the following: a.
  • Page 411 Home > Security > Lock the Machine Settings from the Control Panel > About Using TX Lock > Change the TX Lock Password Change the TX Lock Password Related Models: MFC-J4340DW 1. Press Settings. 2. Press a or b to select the following: a.
  • Page 412 Home > Security > Lock the Machine Settings from the Control Panel > About Using TX Lock > Turn TX Lock On/Off Turn TX Lock On/Off Related Models: MFC-J4340DW 1. Press Settings. 2. Press a or b to select the following: a.

  • Page 413: Mobile/Web Connect

    Home > Mobile/Web Connect Mobile/Web Connect • Brother Web Connect • AirPrint • ™ ™ Mopria Print Service and Mopria Scan • Brother Mobile Connect • Print with Near-Field Communication (NFC)

  • Page 414: Brother Web Connect

    Upload a Document from an External Memory Device Using Brother Web Connect • Download and Print Documents Using Brother Web Connect • Download and Save a Document to an External Memory Device Using Brother Web Connect • FaxForward to Cloud or E-mail...

  • Page 415: Brother Web Connect Overview

    3. Photos, images, documents and other files 4. Web Service To use Brother Web Connect, your Brother machine must be connected to a network that has access to the Internet, through either a wired or wireless connection. For network setups that use a proxy server, the machine must also be configured to use a proxy server. If you are unsure of your network configuration, check with your network administrator.
  • Page 416 Mobile/Web Connect > Brother Web Connect > Brother Web Connect Overview > Configure the Proxy Server Settings Using the Machine's Control Panel Configure the Proxy Server Settings Using the Machine's Control Panel If your network uses a proxy server, the following proxy server information must be configured on the machine: •...
  • Page 417 Mobile/Web Connect > Brother Web Connect > Brother Web Connect Overview > Configure the Proxy Server Settings Using Web Based Management Configure the Proxy Server Settings Using Web Based Management If your network uses a proxy server, the following proxy server information must be configured using Web Based Management: •...

  • Page 418: Online Services Used With Brother Web Connect

    To use Brother Web Connect, you must have an account with the online service you want to use. If you do not already have an account, use a computer to access the service's website and create an account.
  • Page 419 • Not all services are available in all countries. • For Hong Kong, Taiwan and Korea: Brother Web Connect supports only file names written in English. Files named in the local language will not be downloaded. Related Information • Brother Web Connect...

  • Page 420: Set Up Brother Web Connect

    Set Up Brother Web Connect • Brother Web Connect Setup Overview • Create an Account for Each Online Service Before Using Brother Web Connect • Apply for Brother Web Connect Access • Register an Account on Your Brother Machine for Brother Web Connect •...
  • Page 421 > Brother Web Connect Setup Overview Brother Web Connect Setup Overview Configure the Brother Web Connect settings using the following procedure (when using Brother CreativeCenter, this procedure is not necessary): Step 1: Create an account with the service you want to use.
  • Page 422 Related Information • Set Up Brother Web Connect...
  • Page 423 Connect To use Brother Web Connect to access an online service, you must have an account with that online service. If you do not already have an account, use a computer to access the service's website and create an account.
  • Page 424 24 hours. 5. Close the web browser. Now that you have a Brother Web Connect access ID, you must register this ID on your machine, and then use your machine to access the web service you want to use.
  • Page 425 Select [Register/Delete]. Press OK. c. Select [Register Account]. Press OK. 3. The machine will prompt you to enter the temporary ID you received when you applied for Brother Web Connect access. Press c. 4. Enter the temporary ID using the dial pad. Press OK.
  • Page 426 Press the service name. 3. If information regarding Brother Web Connect appears, press [OK]. 4. Press [Register/Delete] > [Register Account]. 5. The machine will prompt you to enter the temporary ID you received when you applied for Brother Web Connect access. Press [OK].
  • Page 427 Set Up Brother Web Connect for Brother CreativeCenter Related Models: MFC-J4440DW/MFC-J4540DW Brother Web Connect is set up to work with Brother CreativeCenter automatically. No configuration is needed to create the calendars, business cards, posters and greeting cards available at www.brother.com/creativecenter.

  • Page 428: Scan And Upload Documents Using Brother Web Connect

    If information regarding the Internet connection appears on the machine's LCD, read the information and press c. • Occasionally, updates or announcements about Brother Web Connect's features will appear on the LCD. Read the information, and then press c. 3. Press a or b to select the following: a.
  • Page 429 • If you pressed [Scan] > [to Web], this option does not appear. • This option may not appear depending on the service. 7. Follow the on-screen instructions to complete this operation. Related Information • Brother Web Connect...

  • Page 430: Upload A Document From An External Memory Device Using Brother Web Connect

    USB flash drive could be damaged. (For Hong Kong, Taiwan and Korea) Brother Web Connect supports only file names written in English. Files named in the local language will not be uploaded. 1. Insert a USB flash drive into your machine.

  • Page 431: Download And Print Documents Using Brother Web Connect

    The Secure Function Lock Page Limit feature applies to the print job using Web Connect. For Hong Kong, Taiwan and Korea: Brother Web Connect supports only file names written in English. Files named in the local language will not be downloaded.
  • Page 432 If information regarding the Internet connection appears on the machine's LCD, read the information and press c. • Occasionally, updates or announcements about Brother Web Connect's features will appear on the LCD. Read the information, and then press c. 2. Press a or b to select the following: a.
  • Page 433 (you can select up to 10 documents). 7. When finished, press [OK]. 8. Follow the on-screen instructions to complete this operation. Related Information • Download and Print Documents Using Brother Web Connect Related Topics: • Download and Print Brother CreativeCenter Templates...
  • Page 434 If information regarding the Internet connection appears on the machine’s LCD, read it, and then press [OK]. • Occasionally, updates or announcements about Brother Web Connect's features will appear on the LCD. Read the information, and then press [OK]. 2. Press a or b to display [Print "CreativeCenter" Templates].

  • Page 435: Download And Save A Document To An External Memory Device Using Brother Web Connect

    07010001.jpg. Note that the region setting also determines the date format of the file name. • Images are saved in the “BROTHER” folder, which can be found on the root level of the media. IMPORTANT DO NOT remove the USB flash drive while the message appears on the LCD. Otherwise, the USB flash drive, or data stored on the USB flash drive could be damaged.

  • Page 436: Faxforward To Cloud Or E-Mail

    Home > Mobile/Web Connect > Brother Web Connect > FaxForward to Cloud or E-mail FaxForward to Cloud or E-mail Related Models: MFC-J4440DW/MFC-J4540DW • Use the FaxForward to Cloud feature to automatically forward incoming faxes to your accounts with the available online services.
  • Page 437 If information regarding the Internet connection appears on the machine’s LCD, read it, and then press [OK]. • Occasionally, updates or announcements about Brother Web Connect's features will appear on the LCD. Read the information, and then press [OK]. 2. Press a or b to display [FaxForward to Cloud/E-mail].
  • Page 438 If information regarding the Internet connection appears on the machine’s LCD, read it, and then press [OK]. • Occasionally, updates or announcements about Brother Web Connect's features will appear on the LCD. Read the information, and then press [OK]. 2. Press a or b to display [FaxForward to Cloud/E-mail].

  • Page 439: Airprint

    Home > Mobile/Web Connect > AirPrint AirPrint • AirPrint Overview • Before Using AirPrint (macOS) • Print Using AirPrint • Scan Using AirPrint (macOS) • Send a Fax Using AirPrint (macOS)

  • Page 440: Airprint Overview

    Home > Mobile/Web Connect > AirPrint > AirPrint Overview AirPrint Overview AirPrint is a printing solution for Apple operating systems that allows you to wirelessly print photos, email, web pages and documents from your iPad, iPhone, iPod touch and Mac computer without the need to install a driver.

  • Page 441: Before Using Airprint (Macos)

    Home > Mobile/Web Connect > AirPrint > Before Using AirPrint (macOS) Before Using AirPrint (macOS) Before printing using macOS, add your machine to the printer list on your Mac computer. 1. Select System Preferences from the Apple menu. 2. Click Printers & Scanners. 3.

  • Page 442: Print Using Airprint

    Home > Mobile/Web Connect > AirPrint > Print Using AirPrint Print Using AirPrint • Print from iPad, iPhone, or iPod touch • Print Using AirPrint (macOS)
  • Page 443 Home > Mobile/Web Connect > AirPrint > Print Using AirPrint > Print from iPad, iPhone, or iPod touch Print from iPad, iPhone, or iPod touch The procedure used to print may vary by application. Safari is used in the example below. 1.
  • Page 444 Home > Mobile/Web Connect > AirPrint > Print Using AirPrint > Print Using AirPrint (macOS) Print Using AirPrint (macOS) The procedure used to print may vary by application. Safari is used in the example below. Before printing, make sure your machine is in the printer list on your Mac computer. 1.

  • Page 445: Scan Using Airprint (Macos)

    Home > Mobile/Web Connect > AirPrint > Scan Using AirPrint (macOS) Scan Using AirPrint (macOS) Before scanning, make sure your machine is in the scanner list on your Mac computer. 1. Load your document. 2. Select System Preferences from the Apple menu. 3.

  • Page 446: Send A Fax Using Airprint (Macos)

    2. On your Mac computer, open the file that you want to send as a fax. 3. Click the File menu, and then select Print. 4. Click the Printer pop-up menu, and then select Brother XXX-XXXX - Fax (where XXX-XXXX is the name of your model).

  • Page 447: Mopria ™ Print Service And Mopria ™ Scan

    ™ ™ Home > Mobile/Web Connect > Mopria Print Service and Mopria Scan ™ ™ Mopria Print Service and Mopria Scan ™ ™ Mopria Print Service is a print feature and Mopria Scan is a scan feature on ™ ™ Android mobile devices developed by the Mopria Alliance .

  • Page 448: Brother Mobile Connect

    • For all iOS or iPadOS supported devices including iPhone, iPad, and iPod touch Brother Mobile Connect allows you to use your Brother machine's features directly from your iOS or iPadOS device. Download and install Brother Mobile Connect from the App Store.

  • Page 449: Print With Near-Field Communication (Nfc)

    NFC-enabled, you can print data (photos, PDF files, and text files) from the device by touching it to the NFC symbol on the machine's control panel. ™ You must download and install Brother Mobile Connect to your Android device to use this feature. Related Information •...

  • Page 450: Brother Iprint&Scan For Windows And Mac

    Home > Brother iPrint&Scan for Windows and Mac Brother iPrint&Scan for Windows and Mac • Brother iPrint&Scan Overview for Windows and Mac...

  • Page 451: Brother Iprint&Scan Overview For Windows And Mac

    Brother iPrint&Scan Overview for Windows and Mac Use Brother iPrint&Scan for Windows and Mac to print and scan from your computer. The following screen shows an example of Brother iPrint&Scan for Windows. The actual screen may differ depending on the version of the application.

  • Page 452: Troubleshooting

    You can correct most problems yourself. If you need additional help, visit support.brother.com for the latest FAQs and troubleshooting tips: 1. Visit support.brother.com. 2. Click FAQs & Troubleshooting and search for your model name. First, check the following: • The machine's power cord is connected correctly and the machine's power is on.

  • Page 453: Error And Maintenance Messages

    NFC symbol on the control panel and browse the latest FAQs from your device. (Your mobile telephone provider's message and data rates may apply.) ™ Make sure the NFC settings of both your Brother machine and your Android device are set to On. •...
  • Page 454 Take out the new ink cartridge and reinstall it slowly and firmly until it locks into place. See Related Information: Replace the Ink Cartridges. The wrong Brother model ink cartridge Check the model numbers of the ink was installed. cartridges and install the correct ink cartridges.
  • Page 455 The ink absorber box is full. These The ink absorber box must be replaced. components are periodic maintenance Contact Brother customer service or your items that may require replacement after local Brother Authorised Service Centre to a period of time to ensure optimum have your machine serviced.
  • Page 456 No Device When configuring the Wi-Fi Direct • Make sure your machine and mobile network, the Brother machine cannot find device are in the Wi-Fi Direct mode. your mobile device. • Move the mobile device closer to your Brother machine.
  • Page 457 Error Message Cause Action • If you are manually configuring the Wi- Fi Direct network, make sure you have entered the correct password. • If your mobile device has a configuration page for how to obtain an IP address, make sure the IP address of your mobile device has been configured via DHCP.
  • Page 458 Wi-Fi Direct Brother machine and another mobile connected using Wi-Fi network when the Brother machine is the device has shut down, try to configure the Direct. Group Owner. Wi-Fi Direct settings again. You can confirm the connection status by printing the Network Configuration Report.
  • Page 459 Take out the new ink cartridge and reinstall it slowly and firmly until it locks into place. See Related Information: Replace the Ink Cartridges. The wrong Brother model ink cartridge Check the model numbers of the ink was installed. cartridges and install the correct ink cartridges.
  • Page 460 Wi-Fi Direct network, and then try to configure the Wi- Fi Direct settings again. Connection Failed The Brother machine and your mobile • Move the mobile device closer to your device cannot communicate during the Brother machine.
  • Page 461 Ink Absorber NearFull The ink absorber box is nearly full. The ink absorber box must be replaced soon. Contact Brother customer service or your local Brother dealer. The ink absorber box absorbs the small amount of ink emitted during print head cleaning.
  • Page 462 No Device When configuring the Wi-Fi Direct • Make sure your machine and mobile network, the Brother machine cannot find device are in the Wi-Fi Direct mode. No device found. your mobile device. • Move the mobile device closer to your Brother machine.
  • Page 463 Error Message Cause Action No Paper Fed See Related Information: Load Paper. No Paper Fed [Tray 1] The paper was not inserted in the centre Remove the paper and reinsert it in the position of the manual feed slot. centre of the manual feed slot, and then No Paper Fed [Tray 2] follow the LCD instructions.
  • Page 464 Wi-Fi Direct Brother machine and another mobile connected using Wi-Fi network when the Brother machine is the device has shut down, try to configure the Direct. Group Owner. Wi-Fi Direct settings again. You can confirm the connection status by printing the Network Configuration Report.
  • Page 465 LCD instructions. Related Information • Troubleshooting • Transfer Your Faxes or Fax Journal Report • Error Messages When Using the Brother Web Connect Feature Related Topics: • Touchscreen LCD Overview • Print the Network Configuration Report • Replace the Ink Cartridges •...

  • Page 466: Transfer Your Faxes Or Fax Journal Report

    Home > Troubleshooting > Error and Maintenance Messages > Transfer Your Faxes or Fax Journal Report Transfer Your Faxes or Fax Journal Report If the LCD shows: • [Cannot Clean XX] • [Cannot Initialize XX] • [Cannot Start XX] • [Cannot Print XX] •...
  • Page 467 Home > Troubleshooting > Error and Maintenance Messages > Transfer Your Faxes or Fax Journal Report > Transfer Faxes to Another Fax Machine Transfer Faxes to Another Fax Machine If you have not set up your Station ID, you cannot enter Fax Transfer mode. >>...
  • Page 468 >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Stop/Exit to clear the error temporarily. 2. Make sure you have installed the Brother software and drivers on your computer, and then turn on PC-FAX Receive on the computer. 3. Launch (Brother Utilities), and then click the drop-down list and select your model name (if not already selected).
  • Page 469 Home > Troubleshooting > Error and Maintenance Messages > Transfer Your Faxes or Fax Journal Report > Transfer the Fax Journal Report to Another Fax Machine Transfer the Fax Journal Report to Another Fax Machine If you have not set up your Station ID, you cannot enter fax transfer mode. >>...

  • Page 470: Error Messages When Using The Brother Web Connect Feature

    Web Connect Feature Error Messages When Using the Brother Web Connect Feature Your Brother machine displays an error message if an error occurs. The most common error messages are shown in the chart. You can correct most errors yourself. If you need more tips, go to your model's FAQs & Troubleshooting page at support.brother.com.
  • Page 471 The temporary ID that was entered is Enter the correct temporary ID. incorrect. The temporary ID that was entered Apply for Brother Web Connect has expired. A temporary ID is valid access again and receive a new for 24 hours.

  • Page 472: Document Jams

    Home > Troubleshooting > Document Jams Document Jams • Document is Jammed in the Top of the ADF Unit • Document is Jammed inside the ADF Unit • Remove Paper Scraps Jammed in the ADF • Error and Maintenance Messages...

  • Page 473: Document Is Jammed In The Top Of The Adf Unit

    Home > Troubleshooting > Document Jams > Document is Jammed in the Top of the ADF Unit Document is Jammed in the Top of the ADF Unit 1. Remove any paper from the ADF that is not jammed. 2. Open the ADF cover. 3.

  • Page 474: Document Is Jammed Inside The Adf Unit

    Home > Troubleshooting > Document Jams > Document is Jammed inside the ADF Unit Document is Jammed inside the ADF Unit 1. Remove any paper from the ADF that is not jammed. 2. Lift the document cover. 3. Pull the jammed document out to the left. 4.

  • Page 475: Remove Paper Scraps Jammed In The Adf

    Home > Troubleshooting > Document Jams > Remove Paper Scraps Jammed in the ADF Remove Paper Scraps Jammed in the ADF 1. Lift the document cover. 2. Insert a piece of stiff paper, such as cardstock, into the ADF to push any small paper scraps through. 3.

  • Page 476: Printer Jam Or Paper Jam

    Home > Troubleshooting > Printer Jam or Paper Jam Printer Jam or Paper Jam Locate and remove the jammed paper. • Paper is Jammed Inside and in the Front of the Machine (Jam Inside/Front) • Paper is Jammed in the Front of the Machine (Jam Front) •...

  • Page 477: Paper Is Jammed Inside And In The Front Of The Machine (Jam Inside/Front)

    Home > Troubleshooting > Printer Jam or Paper Jam > Paper is Jammed Inside and in the Front of the Machine (Jam Inside/Front) Paper is Jammed Inside and in the Front of the Machine (Jam Inside/ Front) If the LCD displays [Jam Inside/Front], [Repeat Jam Inside/Front] or [Repeat Jam], follow these steps: 1.
  • Page 478 5. Place both hands under the plastic tabs on both sides of the machine to lift the scanner cover (1) into the open position. 6. Slowly pull the jammed paper (1) out of the machine. IMPORTANT • DO NOT touch the encoder strip, a thin strip of plastic that stretches across the width of the machine (1).
  • Page 479 • If the paper is jammed under the print head, unplug the machine from the power source, and then move the print head to remove the paper. Hold the concave areas with the triangle marks as shown in the illustration (3) to move the print head. •...
  • Page 480 If your LCD error message was [Repeat Jam Inside/Front] or [Repeat Jam], do the following: a. Make sure you look carefully inside (1) for any scraps of paper. b. (MFC-J4340DW/MFC-J4440DW) Squeeze both levers (1), and then open the Jam Clear Cover at the back of the machine.
  • Page 481 8. Put the paper support firmly back in the machine. Make sure you fit the paper support into the channels. 9. Slowly push Tray #1 completely into the machine. 10. Pull out the paper support (1) until it locks into place, and then unfold the paper support flap (2). 11.
  • Page 482 Additional paper jam clear operations If the LCD error message continues to appear and you repeatedly experience paper jams, do the following: 1. Unplug the machine from the electrical socket and open the manual feed slot cover. 2. Load one sheet of thick A4 or Letter sized paper, such as glossy paper, in the manual feed slot. Insert the paper deep into the manual feed slot.

  • Page 483: Paper Is Jammed In The Front Of The Machine (Jam Front)

    Home > Troubleshooting > Printer Jam or Paper Jam > Paper is Jammed in the Front of the Machine (Jam Front) Paper is Jammed in the Front of the Machine (Jam Front) If the LCD displays [Jam Front] or [Repeat Jam Front], follow these steps: 1.
  • Page 484 If your LCD error message was [Repeat Jam Front], do the following: a. Make sure you look carefully inside (1) for any scraps of paper. b. (MFC-J4340DW/MFC-J4440DW) Squeeze both levers (1), and then open the Jam Clear Cover at the back of the machine.
  • Page 485 5. Put the paper support firmly back in the machine. Make sure you fit the paper support into the channels. 6. Slowly push Tray #1 completely into the machine. 7. Pull out the paper support (1) until it locks into place, and then unfold the paper support flap (2). 8.
  • Page 486 Additional paper jam clear operations If the LCD error message continues to appear and you repeatedly experience paper jams, do the following: 1. Unplug the machine from the electrical socket and open the manual feed slot cover. 2. Load one sheet of thick A4 or Letter sized paper, such as glossy paper, in the manual feed slot. Insert the paper deep into the manual feed slot.

  • Page 487: Paper Is Jammed In The Back Of The Machine (Jam Rear / Jam Tray2)

    Home > Troubleshooting > Printer Jam or Paper Jam > Paper is Jammed in the Back of the Machine (Jam Rear / Jam Tray2) Paper is Jammed in the Back of the Machine (Jam Rear / Jam Tray2) If the LCD displays [Jam Rear] or [Jam Tray2], follow these steps: 1.
  • Page 488 4. (MFC-J4340DW/MFC-J4440DW) Squeeze both levers (1), and then open the Jam Clear Cover at the back of the machine. (MFC-J4540DW) Open the Jam Clear Cover (1) on the back of the machine. 5. Slowly pull the jammed paper out of the machine. 6.
  • Page 489 8. Slowly push Tray #1 completely into the machine. (MFC-J4540DW) If your LCD error message was [Jam Tray2], also slowly push Tray #2 completely into the machine. 9. Pull out the paper support (1) until it locks into place, and then unfold the paper support flap (2). 10.

  • Page 490: If You Are Having Difficulty With Your Machine

    If you think there is a problem with your machine, check the following topics. You can correct most problems yourself. If you need additional help, go to your model's FAQs & Troubleshooting page at support.brother.com. • Paper Handling and Printing Problems •...

  • Page 491: Paper Handling And Printing Problems

    Click (Start) > Control Panel > Hardware and Sound > Printers. Right- click Brother XXX-XXXX Printer (where XXX-XXXX is the name of your model). Make sure Use Printer Online is not listed. If it is listed, click this option to set the driver Online.
  • Page 492 Difficulties Suggestions One or more ink cartridges have reached the end of their life. See Related Information: Replace the Ink Cartridges. If old, unprinted data remains in the printer driver spooler, it will prevent new print jobs from printing. Open the printer icon and delete all data as follows: •...
  • Page 493 White lines appear in text or Clean the print head. graphics. See Related Information: Clean the Print Head from Your Brother Machine. See Related Information: Clean the Print Head Using Web Based Management. See Related Information: Clean the Print Head from Your Computer (Windows).
  • Page 494 Difficulties Suggestions There are smudges or stains at Make sure the paper is not too thick or curled. the top centre of the printed page. See Related Information: Acceptable Print Media. Printing appears dirty or ink Make sure you are using the recommended types of paper. Do not handle the seems to run.
  • Page 495 Difficulties Suggestions Machine feeds multiple pages. • Make sure the paper is loaded correctly in the paper tray. • Remove all the paper from the tray and fan the stack of paper well, then put it back in the tray. •...
  • Page 496 • Change the Paper Size and Paper Type • Acceptable Print Media • Clean the Print Head from Your Brother Machine • Clean the Print Head from Your Computer (Windows) • Check the Print Alignment from Your Brother Machine •...

  • Page 497: Telephone And Fax Problems

    Home > Troubleshooting > If You Are Having Difficulty with Your Machine > Telephone and Fax Problems Telephone and Fax Problems >> Telephone Line or Connections >> Handling Incoming Calls >> Receiving Faxes >> Sending Faxes Telephone Line or Connections Difficulties Suggestions Dialling does not work.
  • Page 498 • If your Brother machine shares a line with other telephones and you want it to automatically answer all incoming faxes, you should select the Fax/Tel mode. In Fax/Tel mode, your Brother machine will receive faxes automatically and produce a pseudo/double-ring to alert you to answer voice calls.
  • Page 499 Difficulties Suggestions If you are using a telephone answering machine (External TAD mode) on the same line as the Brother machine, make sure your answering machine is set up correctly. See Related Information: Connect an External TAD. 1. Connect the external TAD as shown in the following topic: See Related Information: External TAD (Telephone Answering Device).
  • Page 500 Difficulties Suggestions (MFC-J4440DW/MFC-J4540DW) To free up extra memory, you can turn off Fax Storage, print fax messages in memory or cancel a delayed fax. If the problem continues, ask the telephone company to check your telephone line. (MFC-J4440DW/MFC-J4540DW)See Related Information: Turn Off Memory Receive.
  • Page 501 Home > Troubleshooting > If You Are Having Difficulty with Your Machine > Telephone and Fax Problems > Set Dial Tone Detection Set Dial Tone Detection Setting the Dial Tone to [Detection] will shorten the Dial Tone detect pause. >> MFC-J4340DW >>...
  • Page 502 VoIP (Voice over IP) is a type of phone system that uses an Internet connection, rather than a traditional phone line. • Brother does not recommend the use of a VoIP line. VoIP limitations in general can cause some functions of the fax machine not to work correctly. MFC-J4440DW/MFC-J4540DW 1.
  • Page 503 • Error and Maintenance Messages...

  • Page 504: Other Problems

    Results. Scanning Difficulties Difficulties Suggestions TWAIN or WIA errors appear Make sure the Brother TWAIN or WIA driver is selected as the primary source in when starting to scan. (Windows) ™ ™ your scanning application. For example, in Nuance PaperPort 14SE, click Desktop >...
  • Page 505 Software Difficulties Difficulties Suggestions Cannot print. Uninstall the drivers (Windows) and the Brother software and reinstall the latest version of both. “The device is busy.” appears on Make sure there is no error message on the machine's display. the computer screen.

  • Page 506: Network Problems

    Home > Troubleshooting > If You Are Having Difficulty with Your Machine > Network Problems Network Problems • Use the Network Connection Repair Tool (Windows) • Check Your Machine's Network Settings • If You Are Having Difficulty with Your Machine's Network •...
  • Page 507 Network Connection Repair Tool (Windows) Use the Network Connection Repair Tool (Windows) Use the Network Connection Repair Tool to fix the Brother machine's network settings. It will assign the correct IP address and Subnet Mask. Make sure your machine is turned on and is connected to the same network as your computer.
  • Page 508 Home > Troubleshooting > If You Are Having Difficulty with Your Machine > Network Problems > Check Your Machine's Network Settings Check Your Machine's Network Settings • Print the Network Configuration Report • Change Machine Settings Using Web Based Management...
  • Page 509 If you think there is a problem with your machine, check the following topics. You can correct most problems yourself. If you need additional help, go to your model's FAQs & Troubleshooting page at support.brother.com. >> I Cannot Complete the Wireless Network Setup Configuration >>...
  • Page 510 Wi-Fi Direct settings again. Brother machine still cannot • If you are using your Brother machine as a client, confirm how complete the Wi-Fi Direct many devices are allowed in the current Wi-Fi Direct network, configuration.
  • Page 511 If you have checked and tried all of the above, but your Brother machine still cannot print and scan, uninstall the drivers (Windows) and the Brother software and reinstall the latest version of both.
  • Page 512 (For wired networks) A network cable is securely connected to the Brother machine and to the router or hub. Check that you can Ping the Brother machine from your computer using the IP address or Wired/Wireless "ping" the Brother the node name in the Windows command prompt or Mac Terminal...
  • Page 513 > Check Network Devices Using the Ping Command Check Network Devices Using the Ping Command Check the IP addresses of both your computer and your Brother machine, and then confirm whether the network is operating correctly. >> Configure the IP Address on your computer (Windows) >>...

  • Page 514: Airprint Problems

    Home > Troubleshooting > If You Are Having Difficulty with Your Machine > AirPrint Problems AirPrint Problems Difficulty Suggestions My machine is not displayed in the printer list. Make sure your machine is turned on. Confirm the network settings. Move the mobile device closer to the wireless access point/router, or to your machine.

  • Page 515: Check The Machine Information

    Home > Troubleshooting > Check the Machine Information Check the Machine Information Follow these instructions to check your machine's serial number, firmware version, and firmware update. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Settings. 2. Press a or b to select [Machine Info.]. Press OK. 3.

  • Page 516: Reset Your Machine

    Home > Troubleshooting > Reset Your Machine Reset Your Machine IMPORTANT (MFC-J4340DW) When you reset the machine, your faxes that are stored in the machine's memory may be deleted. Before you reset the machine, you can transfer your faxes to your computer or another fax machine so you will not lose any important messages.

  • Page 517: Reset Functions Overview

    Home > Troubleshooting > Reset Your Machine > Reset Functions Overview Reset Functions Overview IMPORTANT (MFC-J4340DW) When you reset the machine, your faxes that are stored in the machine's memory may be deleted. Before you reset the machine, you can transfer your faxes to your computer or another fax machine so you will not lose any important messages.

  • Page 518: Routine Maintenance

    Home > Routine Maintenance Routine Maintenance • Replace the Ink Cartridges • Clean Your Brother Machine • Check Your Brother Machine • Correct the Paper Feed to Clear Vertical Lines • Change the Print Options to Improve Your Print Results •...

  • Page 519: Replace The Ink Cartridges

    Replace the Ink Cartridges Your Brother machine is equipped with an ink dot counter. The ink dot counter automatically monitors the level of ink in each of the four ink cartridges. When the machine detects that an ink cartridge is running out of ink, the machine will display a message.
  • Page 520 IMPORTANT • DO NOT touch the ink cartridge in the area indicated (1); this can prevent the machine from detecting the cartridge. • Quickly shake just the black ink cartridge horizontally 15 times as shown, before inserting it into the machine.
  • Page 521 • If you mix the colours by installing an ink cartridge in the wrong position, the LCD shows [Wrong Ink Colour]. Check which ink cartridges are not matched by colour to their ink cartridge positions and move them to their correct positions. •...

  • Page 522: Clean Your Brother Machine

    > Clean Your Brother Machine Clean Your Brother Machine • Clean the Scanner • Clean the Print Head from Your Brother Machine • Clean the Print Head Using Web Based Management • Clean the Print Head from Your Computer (Windows) •...

  • Page 523: Clean The Scanner

    Home > Routine Maintenance > Clean Your Brother Machine > Clean the Scanner Clean the Scanner 1. Unplug the machine from the electrical socket. 2. Lift the document cover (1). Clean the scanner glass (2) and the white plastic (3) with a soft lint-free cloth moistened with water.
  • Page 524 Related Topics: • Telephone and Fax Problems • Other Problems...

  • Page 525: Clean The Print Head From Your Brother Machine

    Routine Maintenance > Clean Your Brother Machine > Clean the Print Head from Your Brother Machine Clean the Print Head from Your Brother Machine To maintain good print quality, the machine automatically cleans the print head when needed. If there is a print quality problem, start the cleaning process manually.
  • Page 526 • You can also clean the print head from your computer. Related Information • Clean Your Brother Machine Related Topics: • Paper Handling and Printing Problems • Clean the Print Head from Your Computer (Windows) •...

  • Page 527: Clean The Print Head Using Web Based Management

    (Windows) You can also clean the print head using the printer driver. Related Information • Clean Your Brother Machine Related Topics: • Clean the Print Head from Your Brother Machine • Clean the Print Head from Your Computer (Windows) • Access Web Based Management...

  • Page 528: Clean The Print Head From Your Computer (Windows)

    Click (Start) > Control Panel > Hardware and Sound > Printers. 2. Right-click the Brother XXX-XXXX Printer icon (where XXX-XXXX is the name of your model), and then select Printing preferences. If printer driver options appear, select your printer driver.
  • Page 529 • Clean the Print Head Using Web Based Management...

  • Page 530: Clean The Machine's Lcd

    Home > Routine Maintenance > Clean Your Brother Machine > Clean the Machine's LCD Clean the Machine's LCD IMPORTANT DO NOT use liquid cleaners (including ethanol). 1. Press and hold down to turn off the machine. The LCD displays [Shutting Down] for a few seconds before the power goes off.

  • Page 531: Clean The Outside Of The Machine

    Home > Routine Maintenance > Clean Your Brother Machine > Clean the Outside of the Machine Clean the Outside of the Machine IMPORTANT • Cleaning with volatile liquids such as thinner or benzine will damage the outside surface of the machine.
  • Page 532 6. Wipe the outside of the paper support with a dry, lint-free cloth to remove dust. 7. Put the paper support firmly back in the machine. Make sure you fit the paper support into the channels. 8. Slowly push the paper tray completely into the machine. Related Information • Clean Your Brother Machine...

  • Page 533: Clean The Machine's Printer Platen

    Home > Routine Maintenance > Clean Your Brother Machine > Clean the Machine's Printer Platen Clean the Machine's Printer Platen WARNING Be sure to unplug the machine from the electrical socket before cleaning the printer platen to avoid an electrical shock.

  • Page 534: Clean The Paper Feed Rollers

    Home > Routine Maintenance > Clean Your Brother Machine > Clean the Paper Feed Rollers Clean the Paper Feed Rollers If the paper feed rollers are stained with ink or have a buildup of paper dust, it may cause paper feed problems.
  • Page 535 9. Reconnect the power cord. Do not use the machine again until the rollers are dry. Using the machine before the rollers are dry may cause paper feed problems. Related Information • Clean Your Brother Machine Related Topics: • Paper Handling and Printing Problems...

  • Page 536: Clean The Base Pad

    Home > Routine Maintenance > Clean Your Brother Machine > Clean the Base Pad Clean the Base Pad Cleaning the Base Pad periodically may prevent the machine from feeding multiple sheets of paper when there are only a few sheets of paper left in the tray.
  • Page 537 Related Information • Clean Your Brother Machine Related Topics: • Paper Handling and Printing Problems...

  • Page 538: Clean The Paper Pick-Up Rollers For Paper Tray #1

    Home > Routine Maintenance > Clean Your Brother Machine > Clean the Paper Pick-up Rollers for Paper Tray #1 Clean the Paper Pick-up Rollers for Paper Tray #1 Cleaning the paper pick-up rollers periodically may prevent paper jams by ensuring that paper feeds correctly.
  • Page 539 Related Topics: • Error and Maintenance Messages • Paper Handling and Printing Problems...

  • Page 540: Clean The Paper Pick-Up Rollers For Paper Tray #2

    Home > Routine Maintenance > Clean Your Brother Machine > Clean the Paper Pick-up Rollers for Paper Tray #2 Clean the Paper Pick-up Rollers for Paper Tray #2 Related Models: MFC-J4540DW 1. Unplug the machine from the electrical socket. 2. If the paper support flap is open, close it, and then close the paper support.

  • Page 541: Check Your Brother Machine

    Routine Maintenance > Check Your Brother Machine Check Your Brother Machine • Check the Print Quality • Check the Print Alignment from Your Brother Machine • Check the Ink Volume (Page Gauge) • Monitor Machine Status from Your Computer (Windows) •...

  • Page 542: Check The Print Quality

    Home > Routine Maintenance > Check Your Brother Machine > Check the Print Quality Check the Print Quality If faded or streaked colours and text appear or if text is missing on your printouts, the print head nozzles may be clogged.
  • Page 543 When a print head nozzle is clogged, the printed sample looks like this: After the print head nozzle is cleaned, the horizontal lines are gone: MFC-J4440DW/MFC-J4540DW 1. Press [Ink] > [Improve Print Quality] > [Check Print Quality]. 2. Press [Start]. The machine prints the check sheet.
  • Page 544 When a print head nozzle is clogged, the printed sample looks like this: After the print head nozzle is cleaned, the lines are gone: Related Information • Check Your Brother Machine Related Topics: • Paper Handling and Printing Problems • Clean the Print Head from Your Brother Machine...

  • Page 545: Check The Print Alignment From Your Brother Machine

    Check Your Brother Machine > Check the Print Alignment from Your Brother Machine Check the Print Alignment from Your Brother Machine If your printed text becomes blurred or images become faded after transporting the machine, adjust the print alignment. >> MFC-J4340DW >>...
  • Page 546 When the print alignment is not adjusted correctly, text looks blurry or crooked, like this: After the print alignment is adjusted correctly, text looks like this: Related Information • Check Your Brother Machine Related Topics: • Paper Handling and Printing Problems...

  • Page 547: Check The Ink Volume

    Home > Routine Maintenance > Check Your Brother Machine > Check the Ink Volume (Page Gauge) Check the Ink Volume (Page Gauge) Although an ink volume icon appears on the machine's LCD, you can view a larger graph that displays the approximate ink remaining in each cartridge.
  • Page 548 For detailed information about the measuring methods used for the approximate yields, visit support.brother.com/yield. Related Information • Check Your Brother Machine Related Topics: • Touchscreen LCD Overview • Settings Screen Overview • Print a Document (Windows) • Monitor Machine Status from Your Computer (Windows) • Monitor Machine Status Using Brother iPrint&Scan (Windows/Mac)

  • Page 549: Monitor Machine Status From Your Computer (Windows)

    Double-click the icon in the task tray. Launch (Brother Utilities), and then click the drop-down list and select your model name (if not already selected). Click Tools in the left navigation bar, and then click Status Monitor. Troubleshooting Click the Troubleshooting button to access the troubleshooting website.
  • Page 550 You can also check the ink amount using Web Based Management. Related Information • Check Your Brother Machine • Status Monitor Indicators and What They Mean (Windows) • Turn Off the Show Status Monitor Feature (Windows) • Turn Off the Status Monitor (Windows) Related Topics: •...
  • Page 551 > Status Monitor Indicators and What They Mean (Windows) Status Monitor Indicators and What They Mean (Windows) When you start up your computer, the Brother Status Monitor icon appears on the task tray. • A green icon indicates the normal stand-by condition.
  • Page 552 The default setting is Only when printing from this PC. To turn it off, follow these steps: 1. Right-click the (Brother Status Monitor) icon or window, select the Status Monitor Settings option, and then click Options. The Options window appears.
  • Page 553 Computer (Windows) > Turn Off the Status Monitor (Windows) Turn Off the Status Monitor (Windows) 1. Right-click the (Brother Status Monitor) icon or window, and then select Exit. 2. Click OK. Related Information • Monitor Machine Status from Your Computer (Windows)

  • Page 554: Monitor Machine Status Using Brother Iprint&Scan (Windows/Mac)

    In the Finder menu bar, click Go > Applications, and then double-click the iPrint&Scan icon. The Brother iPrint&Scan screen appears. 2. If your Brother machine is not selected, click the Select your Machine button, and then select your model name from the list. Click OK.
  • Page 555 The remaining ink amount is approximate and may differ from the actual amount of remaining ink. • You can also check the remaining ink amount using Web Based Management. Related Information • Check Your Brother Machine Related Topics: • Check the Ink Volume (Page Gauge)

  • Page 556: Correct The Paper Feed To Clear Vertical Lines

    Home > Routine Maintenance > Correct the Paper Feed to Clear Vertical Lines Correct the Paper Feed to Clear Vertical Lines Adjust the paper feed to reduce vertical lines. >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW Before adjusting the print alignment, complete a print quality check first by pressing (Ink), a or b to select [Impr.

  • Page 557: Change The Print Options To Improve Your Print Results

    Change the Print Options to Improve Your Print Results If your printouts do not look the way you expect, change the print settings on your Brother machine to improve printout quality. Print speed may be slower when using these settings.

  • Page 558: Pack And Ship Your Machine

    Home > Routine Maintenance > Pack and Ship Your Machine Pack and Ship Your Machine • When you transport the machine, use the packing materials that came with your machine. Do not tip or turn the product upside down. If you do not pack the machine correctly, any damage that may occur in transit may not be covered by your warranty.
  • Page 559 Do not pack the used ink cartridge in the carton. 10. Close the carton and tape it shut. Related Information • Routine Maintenance Related Topics: • Replace the Ink Cartridges...

  • Page 560: Machine Settings

    Home > Machine Settings Machine Settings Customise settings and features to make your machine a more efficient work tool. • Change Machine Settings from the Control Panel • Change Machine Settings Using Web Based Management...

  • Page 561: Change Machine Settings From The Control Panel

    Home > Machine Settings > Change Machine Settings from the Control Panel Change Machine Settings from the Control Panel • In the Event of Power Failure (Memory Storage) • General Settings • Save Your Favourite Settings as a Shortcut • Print Reports •...

  • Page 562: In The Event Of Power Failure (Memory Storage)

    Home > Machine Settings > Change Machine Settings from the Control Panel > In the Event of Power Failure (Memory Storage) In the Event of Power Failure (Memory Storage) • Your menu settings are stored permanently and will not be lost. •...

  • Page 563: General Settings

    Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings General Settings • Adjust the Machine Volume • Change for Daylight Saving Time Automatically • Change for Daylight Saving Time Manually • Set Sleep Mode Countdown •...
  • Page 564 Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Adjust the Machine Volume Adjust the Machine Volume >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Settings. 2. Press a or b to make your selections: a.
  • Page 565 Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Change for Daylight Saving Time Automatically Change for Daylight Saving Time Automatically You can program the machine to change automatically for Daylight Saving Time. It will reset itself forward one hour in the spring, and backward one hour in the autumn.
  • Page 566 Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Change for Daylight Saving Time Manually Change for Daylight Saving Time Manually You can program the machine to change for Daylight Saving Time. When selecting [Forward Hour] it will forward the time by an hour and backward one hour when selecting [Backward Hour].
  • Page 567 Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Set Sleep Mode Countdown Set Sleep Mode Countdown The Sleep Mode (or Power Save Mode) setting can reduce power consumption. When the machine is in Sleep Mode, it acts as though it is turned off.
  • Page 568 Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Set the Machine to Power Off Automatically Set the Machine to Power Off Automatically The Auto Power Off feature can reduce power consumption. Set the amount of time that the machine must be in Sleep Mode before it automatically powers off.
  • Page 569 Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Set the Date and Time Set the Date and Time The LCD displays the date and time. If they are not current, re-enter them. You can add the date and time to each fax you send by setting your Station ID.
  • Page 570 (For example, enter 19:45 for 7:45 PM.) 11. Press Related Information • General Settings Related Topics: • Set Your Station ID...
  • Page 571 Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Set the Time Zone Set the Time Zone Set the time zone for your location on the machine. This feature is available only in some countries. >>...
  • Page 572 Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Adjust the LCD Backlight Brightness Adjust the LCD Backlight Brightness If you are having difficulty reading the LCD, changing the brightness setting may help. >>...
  • Page 573 Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Change How Long the LCD Backlight Stays On Change How Long the LCD Backlight Stays On Set how long the LCD backlight stays on. >>...
  • Page 574 To enter a space, press [Space]. 6. Press Related Information • General Settings Related Topics: • Transfer Faxes to Another Fax Machine • Transfer the Fax Journal Report to Another Fax Machine • Enter Text on Your Brother Machine • Set the Date and Time...
  • Page 575 Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Set Tone or Pulse Dialling Mode Set Tone or Pulse Dialling Mode Your machine is set for a Tone dialling service. If you have a Pulse dialling (rotary) service, you must change the dialling mode.
  • Page 576 Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Prevent Dialling a Wrong Number (Dial Restriction) Prevent Dialling a Wrong Number (Dial Restriction) Related Models: MFC-J4440DW/MFC-J4540DW This feature is to prevent users from sending a fax or call to a wrong number by mistake. You can set the machine to restrict Dialling when you use the dial pad, Address Book, Shortcuts and LDAP search.
  • Page 577 Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Reduce Printing Noise Reduce Printing Noise The Quiet Mode setting can reduce printing noise. When Quiet Mode is turned on, the print speed becomes slower.
  • Page 578 Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Change the Language Displayed on the LCD Change the Language Displayed on the LCD Change the LCD language if needed. This feature is not available in some countries. >>...
  • Page 579 Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Change the Keyboard Setting Change the Keyboard Setting Related Models: MFC-J4440DW/MFC-J4540DW You can choose the type of keyboard for the LCD. 1. Press [Settings] > [All Settings] > [General Setup] > [Keyboard Settings]. 2.

  • Page 580: Save Your Favourite Settings As A Shortcut

    Home > Machine Settings > Change Machine Settings from the Control Panel > Save Your Favourite Settings as a Shortcut Save Your Favourite Settings as a Shortcut Related Models: MFC-J4440DW/MFC-J4540DW • Add Shortcuts • Change or Delete Shortcuts • Assign a Shortcut to an IC Card...
  • Page 581 Home > Machine Settings > Change Machine Settings from the Control Panel > Save Your Favourite Settings as a Shortcut > Add Shortcuts Add Shortcuts Related Models: MFC-J4440DW/MFC-J4540DW You can add the Fax, Copy, Scan, Web Connect and Apps settings you use most frequently by saving them as your Shortcuts.
  • Page 582 When changing Fax or Scan Shortcuts, you will be asked if you want to make this a One Touch Shortcut. Follow the LCD instructions. Related Information • Save Your Favourite Settings as a Shortcut Related Topics: • Enter Text on Your Brother Machine...
  • Page 583 Home > Machine Settings > Change Machine Settings from the Control Panel > Save Your Favourite Settings as a Shortcut > Assign a Shortcut to an IC Card Assign a Shortcut to an IC Card Related Models: MFC-J4440DW/MFC-J4540DW • Assign a Shortcut to an IC Card with IC Card Reader...
  • Page 584 , if the navigation menu is not shown on the left side of the screen. 5. Enter the necessary information, and then click Submit. 6. Restart your Brother machine to activate the configuration. 7. Connect the card reader to your machine.
  • Page 585 Related Information • Assign a Shortcut to an IC Card Related Topics: • Access Web Based Management...

  • Page 586: Print Reports

    Home > Machine Settings > Change Machine Settings from the Control Panel > Print Reports Print Reports • Reports • Print a Report • Fax Reports • Telephone and Fax Problems...
  • Page 587 Home > Machine Settings > Change Machine Settings from the Control Panel > Print Reports > Reports Reports The following reports are available: Transmission Verify The Transmission Verify prints a Transmission Verification Report for your last transmission. Address Book The Address Book report prints a list of names and numbers stored in the Address Book memory. Fax Journal The Fax Journal prints a list of information about your last 200 incoming and outgoing faxes.
  • Page 588 Home > Machine Settings > Change Machine Settings from the Control Panel > Print Reports > Print a Report Print a Report >> MFC-J4340DW >> MFC-J4440DW/MFC-J4540DW MFC-J4340DW 1. Press Settings. 2. Press a or b to make your selections: a. Select [Print Reports]. Press OK. b.

  • Page 589: Settings And Features Tables

    Home > Machine Settings > Change Machine Settings from the Control Panel > Settings and Features Tables Settings and Features Tables • Settings Tables (1.8"(44.9 mm) Colour LCD) • Features Tables (1.8"(44.9 mm) Colour LCD) • Settings Tables (2.7"(67.5 mm) Touchscreen models) •...
  • Page 590 Home > Machine Settings > Change Machine Settings from the Control Panel > Settings and Features Tables > Settings Tables (1.8"(44.9 mm) Colour LCD) Settings Tables (1.8"(44.9 mm) Colour LCD) Related Models: MFC-J4340DW These tables will help you understand your machine's menu selections and options. Settings >...
  • Page 591 Settings > [Ink] Level 3 Level 4 Descriptions Ink Volume Check the available ink volume. Remaining Pages Check the approximate number of remaining pages that can be printed with the currently installed cartridges. Ink Cartridge Model - Check your ink cartridge numbers. Ink Cartridge Check - View your ink cartridge information.
  • Page 592 Settings > [Network] Level 3 Level 4 Level 5 Descriptions WLAN(Wi-Fi) Find Wi-Fi Configure your wireless network settings Network manually. TCP/IP BOOT Method Select the Boot method that best suits your needs. IP Address Enter the IP address. Subnet Mask Enter the Subnet mask.
  • Page 593 Level 3 Level 4 Level 5 Descriptions Wi-Fi Direct I/F Enable Turn the Wi-Fi Direct connection on or off. Web Connect Proxy Settings Proxy Connection Change the Web connection settings. Settings Address Port User Name Password Network Reset Restore all network settings back to the factory settings.
  • Page 594 Level 3 Level 4 Descriptions Station ID Enter your name and fax number so it appears on each page you fax. Name Tone/Pulse Select the dialling mode. (Available only for some countries.) Fax Auto Redial Set the machine to redial the last fax number if the fax did not go through because the line was busy.
  • Page 595 Home > Machine Settings > Change Machine Settings from the Control Panel > Settings and Features Tables > Features Tables (1.8"(44.9 mm) Colour LCD) Features Tables (1.8"(44.9 mm) Colour LCD) Related Models: MFC-J4340DW Level 3 Level 4 Descriptions Fax Resolution Set the resolution for outgoing faxes.
  • Page 596 Set New Default Save your settings as the default. Factory Reset Restore all settings back to the factory settings. Level 1 Level 2 Level 3 Descriptions Connect the Brother machine to an Internet service. (Ink) Level 2 Level 3 Descriptions Ink Volume Check the available ink volume.
  • Page 597 Level 2 Level 3 Descriptions Ink Cartridge Check - View your ink cartridge information. (Address Book) Level 2 Descriptions Search Dial by pressing only a few buttons. Set Speed Dial Store Speed Dial numbers, so you can dial by pressing only a few buttons. Setup Groups Set up Group numbers for broadcasting.
  • Page 598 Home > Machine Settings > Change Machine Settings from the Control Panel > Settings and Features Tables > Settings Tables (2.7"(67.5 mm) Touchscreen models) Settings Tables (2.7"(67.5 mm) Touchscreen models) Related Models: MFC-J4440DW/MFC-J4540DW These tables will help you understand your machine's menu selections and options. >>...
  • Page 599 Level 3 Level 4 Level 5 Descriptions Maintenance Ink Cartridge Check your ink cartridge numbers. Model Print Options Reduce Smudging Reduce smudging on the paper or paper jams during printing. Enhance Print Improve print quality and reduce blurriness. Ink Cartridge View your ink cartridge information.
  • Page 600 [Shortcut Settings] [All Settings] > [Shortcut Settings] Level 3 Level 4 Descriptions (Select shortcut button.) Rename Change the shortcut name. Edit Change the shortcut settings. Delete Delete the shortcut. Register Card/NFC Assign a Shortcut to an IC card. Delete Card/NFC Remove a Shortcut from an IC card.
  • Page 601 Level 3 Level 4 Level 5 Descriptions Dial Restriction (Available only for some countries.) Remaining Jobs Check which scheduled jobs are in the machine's memory and cancel selected jobs. Miscellaneous Distinctive Use with telephone company distinctive ringing service allows you to have a voice number and fax number on the (For some countries) one phone line.
  • Page 602 I/F Enable Turn the Wi-Fi Direct connection on or off. Turn the NFC function on or off. Message from Message from Display messages and notifications from Brother Brother Brother. Status Web Connect Proxy Settings Proxy Connection - Change the Web connection settings.
  • Page 603 Level 3 Level 4 Level 5 Level 6 Descriptions Web Connect Proxy Settings Password Change the Web connection settings. Settings Network I/F Select the network connection type. IPsec IPsec is an optional security feature of the IP protocol that provides authentication and encryption services.
  • Page 604 Level 3 Level 4 Descriptions Date & Time Auto Daylight Set the machine to change automatically for Daylight Saving Time. (Available only for some countries.) Daylight Save Change for Daylight Saving Time manually. (Available only for some countries.) Time Zone Set your time zone.
  • Page 605 Home > Machine Settings > Change Machine Settings from the Control Panel > Settings and Features Tables > Features Tables (2.7"(67.5 mm) Touchscreen models) Features Tables (2.7"(67.5 mm) Touchscreen models) Related Models: MFC-J4440DW/MFC-J4540DW >> [Fax] >> [Copy] >> [Scan] >> [Web] >>...
  • Page 606 Level 3 Level 4 Level 5 Descriptions Call History Caller ID History Apply Select a number from the Caller ID History and then send a fax to it, add it to the Address Book, or delete (Not available for Edit Taiwan and some countries) Fax Resolution...
  • Page 607 Level 3 Level 4 Level 5 Level 6 Descriptions Sending Address Book (Search:) When LDAP is on, the search is within the Faxes Local Address Book and LDAP Server. Detail View detailed information about the selected address. (Appears only when LDAP is on.) (Available only for some...
  • Page 608 Level 3 Level 4 Level 5 Level 6 Descriptions Sending Address Book When LDAP is off, the search is within the Faxes Local Address Book. (Options) (Search:) When LDAP is on, the search is within the Local Address Book and LDAP Server. Edit Store Address Book numbers, set up Group numbers for Broadcasting, and...
  • Page 609 Level 3 Level 4 Level 5 Descriptions Tray Select Select the tray to be used for Copy mode. (MFC-J4540DW) (Options) Paper Type Select the paper type that matches the paper in the tray. Paper Size Select the paper size that matches the paper in the tray.
  • Page 610 Level 3 Level 4 Level 5 Level 6 Descriptions to PC to OCR Other Scan Convert your scanned document to to Actions an editable text file. (Select USB or (Options) Save as Shortcut to Image Other Scan Scan photos or graphics into your to Actions graphics applications.
  • Page 611 Network explorer.) [Web] Level 1 Descriptions Connect the Brother machine to an Internet service. [Apps] Level 1 Descriptions Apps Connect the Brother machine to the Brother Apps service. [USB] Level 3 Level 4 Level 5 Level 6 Descriptions JPEG Print Select Files OK Adjust your photos with the options.
  • Page 612 Internet. to FTP/SFTP Send scanned data via FTP/SFTP. to SharePoint Send scanned data to a SharePoint server. Connect the Brother machine to an Internet service. Apps Connect the Brother machine to the Brother Apps service. This list appears when each Rename Change the shortcut name.
  • Page 613 When you have put a USB Flash drive in the USB slot Level 1 Descriptions JPEG Print Select photo menu. Scan to Media Scan documents into your media. Connect the Brother machine to an Internet service. Related Information • Settings and Features Tables...

  • Page 614: Change Machine Settings Using Web Based Management

    Home > Machine Settings > Change Machine Settings Using Web Based Management Change Machine Settings Using Web Based Management Web Based Management is a utility that uses a standard web browser to manage your machine using the Hyper Text Transfer Protocol (HTTP) or Hyper Text Transfer Protocol over Secure Socket Layer (HTTPS). •...

  • Page 615: What Is Web Based Management

    Home > Machine Settings > Change Machine Settings Using Web Based Management > What is Web Based Management? What is Web Based Management? Web Based Management is a utility that uses a standard web browser to manage your machine using the Hyper Text Transfer Protocol (HTTP) or Hyper Text Transfer Protocol over Secure Socket Layer (HTTPS).

  • Page 616: Access Web Based Management

    To avoid displaying the warning dialog box, you can install a self-signed certificate to use SSL/TLS communication. For more detailed information, see Related Information. >> Start from Your Web Browser >> Start from Brother iPrint&Scan (Windows/Mac) >> Start from Brother Utilities (Windows) >> Start from Brother Mobile Connect Start from Your Web Browser 1.
  • Page 617 In the Finder menu bar, click Go > Applications, and then double-click the iPrint&Scan icon. The Brother iPrint&Scan screen appears. 2. If your Brother machine is not selected, click the Select your Machine button, and then select your model name from the list. Click OK.

  • Page 618: Set Or Change A Login Password For Web Based Management

    Home > Machine Settings > Change Machine Settings Using Web Based Management > Set or Change a Login Password for Web Based Management Set or Change a Login Password for Web Based Management The default password to manage this machine’s settings is located on the back of the machine and marked "Pwd".

  • Page 619: Set Up Your Machine's Address Book Using Web Based Management

    Home > Machine Settings > Change Machine Settings Using Web Based Management > Set Up Your Machine's Address Book Using Web Based Management Set Up Your Machine's Address Book Using Web Based Management • We recommend using the HTTPS security protocol when configuring settings using Web Based Management.

  • Page 620: Appendix

    Home > Appendix Appendix • Specifications • Supply Specifications • Brother Help and Customer Support...

  • Page 621: Specifications

    Home > Appendix > Specifications Specifications >> General Specifications >> Document Size Specifications >> Print Media Specifications >> Fax Specifications >> Copy Specifications >> USB Flash Drive Specifications >> Scanner Specifications >> Printer Specifications >> Interface Specifications >> Network Specifications >>...
  • Page 622 Sleep : Approx. 1.2 W Power Off : Approx. 0.2 W Dimensions • MFC-J4340DW 180 mm 435 mm 588 mm 170 mm 343 mm • MFC-J4440DW 180 mm 435 mm 588 mm 170 mm 343 mm • MFC-J4540DW 250 mm 435 mm 588 mm 232 mm...
  • Page 623 9.0 kg • MFC-J4440DW 8.8 kg • MFC-J4540DW (Taiwan) 10.4 kg • MFC-J4540DW 10.4 kg • MFC-J4540DW XL 10.6 kg Noise Level Sound Pressure Printing 57.0 dB (A) (Approx.) Temperature Operating 10 to 35°C Best Print Quality 20 to 33°C Humidity Operating 20 to 80% (without condensation)
  • Page 624 Paper Input Manual Feed Slot Paper Size A4, Letter, Legal, Mexico Legal, India Legal, Folio, Executive, B5 (JIS), A5, B6 (JIS), A6, Envelopes (C5, Com-10, DL, Monarch), Photo (10 x 15 cm), Photo L (9 x 13 cm), Photo 2L (13 x 18 cm), Index card (13 x 20 cm) Maximum Paper Up to 1 sheet Capacity...
  • Page 625 JPEG Print Resolution Up to 1200 x 4800 dpi Paper Type Plain Paper, Inkjet Paper (coated paper), Glossy Paper, Brother BP71 paper Paper Size A4, Letter, Photo (10 x 15 cm), Photo 2L (13 x 18 cm) File Format JPEG (Progressive JPEG format is not supported)
  • Page 626 A4, Letter, Executive, A5, B5 (JIS) Paper Size Print Speed See your model's page on your local Brother website. When printing on A4 size paper. When the Borderless feature is set to On. B5 (JIS) size paper is supported only in some countries.
  • Page 627 Scanning v10.15.x macOS v11 An Internet connection is required to install the software if the Brother installation disc is not supplied. Third party USB ports are not supported. MFC-J4440DW/MFC-J4540DW only For WIA, 1200 x 1200 resolution. Brother Scanner Utility enables enhancing up to 19200 x 19200 dpi.
  • Page 628 For the latest driver updates, go to your model's Downloads page at support.brother.com. All trademarks, brand and product names are the property of their respective companies. Related Information • Appendix...

  • Page 629: Supply Specifications

    LC436XL cartridges (approximately 85% for Black and 75% for colour ). With all following ink cartridges you can print the specified number of pages. Replacement Supplies All replacement cartridges will provide approximate page yield stated in accordance with ISO/IEC 24711. For more page yield information, see www.brother.com/pageyield.
  • Page 630 Magenta LC436M Black - Approximately 3000 pages Yellow, Cyan and Magenta - Approximately 1500 pages Related Information • Appendix All replacement cartridges will provide approximate page yield stated in accordance with ISO/IEC 24711. For more page yield information, see www.brother.com/pageyield.

  • Page 631: Brother Help And Customer Support

    Brother product. Further product and support information is available from your local Brother office website. Visit https:// global.brother/en/gateway to find the contact details for your local Brother office and to register your new product. Related Information • Appendix...
  • Page 632 OCE/ASA Version A...

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