Ricoh Aficio SPC221SF Quick Manual
Ricoh aficio spc221sf: quick start
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Also See for Aficio SPC221SF:
- User manual (298 pages) ,
- Quick installation manual (2 pages)
Table of Contents
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SP C221SF/C222SF
Quick Guide
Names and Locations
Using the Copier Function
Using the Scanner Function
Using the Fax Function
Removing Paper Jams
Replacing Print Cartridges
Read this manual carefully before you use the product and keep it handy for future
reference. For safe and correct use, please be sure to read "Safety Information" before using
the machine.
Error Messages
Troubleshooting
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Table of Contents
Troubleshooting
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Summary of Contents for Ricoh Aficio SPC221SF
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Page 1: Using The Fax Function
SP C221SF/C222SF Quick Guide Names and Locations Using the Copier Function Using the Scanner Function Using the Fax Function Removing Paper Jams Replacing Print Cartridges Read this manual carefully before you use the product and keep it handy for future reference. -
Page 2: Names And Locations
Names and Locations Exterior Exposure Glass Cover Open this cover to place originals on the exposure glass. Exposure Glass Place originals here sheet by sheet. ADF (Auto document feeder) Cover Open this cover to remove originals jammed in the ADF. Input Tray for the ADF Place stacks of originals here. -
Page 3: Print Cartridges
Interior Print Cartridges Load from the machine rear, in the order of cyan (C), magenta (M), yellow (Y), and black (K). Waste Toner Bottle Collects excess toner during printing. Transfer Unit Remove this unit when replacing the waste toner bottle. BAA303S BAA373S BAA308S... -
Page 4: Control Panel
Names and Locations Control Panel Screen Displays current status and messages. Menu keys Press any of these four keys to enter the menu for configuring the machine. • [ ] key Press to exit to the previous level of the menu tree. •... - Page 5 One Touch buttons (scanner mode/fax mode) [On Hook Dial] key (fax mode) [Address book] key (scanner mode/fax mode) [Image Quality] key (copier mode/scanner mode/fax mode) [Density] key (copier mode/scanner mode/fax mode) [Reduce/Enlarge] key (copier mode/scanner mode) [Copy] key Press to switch to copier mode. [Facsimile] key Press to switch to fax mode.
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Page 6: Using The Copier Function
Using the Copier Function Initial Screen The following is the initial screen in copier mode. Basic Operation • The original in the ADF takes precedence over the original on the exposure glass if you place originals both in the ADF and on the exposure glass. Press the [Copy] key. -
Page 7: Number Keys
To make multiple copies, enter the number of copies using the number keys. • The maximum number of copies is 99. Press the [B&W Start] or [Color Start] key. • To cancel photocopying, press the [Clear/Stop] key. • If a paper jam occurs, printing stops after the current page has been printed out. After the jammed paper is removed, printing restarts from the jammed page automatically. -
Page 8: Advanced Photocopy Settings
Using the Copier Function Advanced Photocopy Settings ❖ Making Enlarged or Reduced Copies You can specify the reduction or enlargement ratio for the current job. There are two ways to set the scaling ratio: using a preset ratio or manually specifying a custom ratio. 1. -
Page 9: Adjusting Image Density
❖ Adjusting Image Density You can adjust the image density for the current job. 1. Press the [Density] key. 2. Press the [Density] key or [ press the [OK] key. (Lightest) ❖ Selecting the Document Type You can select the best document type for the original that you are scanning. 1. -
Page 10: Using The Scanner Function
Using the Scanner Function Initial Screen The following is the initial screen in scanner mode. Basic Operation You can send scanned files via e-mail (Scan to E-mail), to an FTP server (Scan to FTP), or to the shared folder of a computer on a network (Scan to Folder). •... - Page 11 Place the original face down on the exposure glass or face up in the ADF. Lift the ADF carefully without holding the input tray. Otherwise, the ADF might be damaged. Exposure Glass • If necessary, configure advanced scan settings. For more details, see "Advanced Scan Settings"...
- Page 12 Using the Scanner Function Press the [B&W Start] key or the [Color Start] key. Depending on the machine's settings, you may be prompted to place another original on the exposure glass. In this case, proceed to the next step. If you have more originals to scan, place the next original on the exposure glass, and then press [1].
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Page 13: Advanced Scan Settings
Advanced Scan Settings ❖ Specifying the Scanning Size You can specify the scanning size according to the size of the original for the current job. 1. Press the [Reduce/Enlarge] key. 2. Press the [Reduce/Enlarge] or [ press the [OK] key. If you would like to specify a custom scanning size, see "Specifying the scanning size according to the size of the original", User Guide. -
Page 14: Using The Fax Function
Using the Fax Function Initial Screen The following is the initial screen in fax mode. Basic Operation for Sending a Fax • Make sure to establish a telephone line connection, and configure the settings for fax transmis- sion in advance. •... - Page 15 Place the original face down on the exposure glass or face up in the ADF. Lift the ADF carefully without holding the input tray. Otherwise, the ADF might be damaged. Exposure Glass • If necessary, configure the advanced fax settings. For details, see "Advanced Scan Settings" on page 17.
- Page 16 Using the Fax Function When all originals have been scanned, press [2] to start sending the fax. • To cancel sending a fax, press the [Clear/Stop] key. • A fax number can contain 0 to 9, pause, "∗", "#", and space. •...
- Page 17 Advanced Scan Settings ❖ Adjusting Image Density You can adjust the image density for the current job. 1. Press the [Density] key. 2. Press the [Density] or [ the [OK] key. Normal ❖ Specifying Resolution You can specify the resolution for scanning the original for the current job. 1.
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Page 18: Error And Status Messages On The Screen
Error Messages Error and Status Messages on the Screen (in alphabetical order) "X" indicates the parts of the messages that appear differently depending on a specific situation, such as the paper sizes or types, tray names, or toner colors. Message ADF JAM Open ADF Cover and Clear Jam Bypass Tray Paper... - Page 19 Message Life End X Toner Cartridge Lower Misfeed Jam Misinstall Toner X Near End X Toner Near Memory Full No Profile Exist Outer Jam Paper size X illegal on Causes The machine has Replace the indicated print run out of the cartridge.
- Page 20 Error Messages Message Paper size X mis- match on X Paper Tray Misfeed Paper type X mis- match on X Paper type X illegal on X Tray X Paper Size Mismatch?Y/N Tray X Paper Type Mismatch?Y/N Upper Misfeed Jam Causes The paper size set Load paper of the selected size in for the document...
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Page 21: Removing Paper Jams
Removing Paper Jams Removing Jammed Paper • Jammed paper may be covered in toner. Be careful not to get toner on your hands or clothes. • Toner on prints made immediately after clearing a paper jam may be insufficiently fused and can smudge. -
Page 22: Removing From The Fusing Unit
Removing Paper Jams Removing from the Fusing Unit CAUTION • The inside of this machine becomes very hot. Do not touch the parts labelled " ing a hot surface). • The fusing section of this machine might be very hot. Caution should be taken when removing jammed paper. -
Page 23: Removing From The Tray
Carefully lift the blue fusing unit levers. Using both hands, carefully push up the front cover until it closes. • When closing the front cover, push the upper area of the cover firmly. After closing the cover, check that the error is cleared. Removing from the Tray Pull the opening lever on the front cover, and then carefully lower the front cover. -
Page 24: Removing From The Transfer Unit
Removing Paper Jams Using both hands, carefully push up the front cover until it closes. • When closing the front cover, push the upper area of the cover firmly. After closing the cover, check that the error is cleared. Removing from the Transfer Unit Pull the opening lever on the front cover, and then carefully lower the front cover. -
Page 25: Removing From The Adf
Removing from the ADF Open the ADF cover. Gently pull the jammed original to remove it. Be careful not to pull the original too hard, as it may rip. If you cannot pull out the jammed original easily, unlock the paper feed roller by raising the green lever. - Page 26 Removing Paper Jams Gently pull the jammed original to remove it. If you cannot pull out the jammed original easily, raise the input tray to see if the original is jammed in the output area. Gently pull the jammed original to remove it.
- Page 27 Lower the green lever to lock the paper feed roller. Close the ADF cover. Lift the ADF, and if there is original remaining in the ADF, gently pull the jammed original to remove it. Be careful not to hold the input tray when lifting the ADF, for the tray might be damaged.
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Page 28: Troubleshooting
Troubleshooting Printing or Scanning Problems ❖ Images are too dark or too light on the copied pages or scanned files. Image density is too dark or too light. Adjust the image density. ❖ Toner smears on the printed surface. Toner on the printed surface is not dry. Do not touch printed surfaces immediately after paper is output. -
Page 29: Fax Transmission Problems
Fax Transmission Problems ❖ Cannot send or receive faxes. The modular cable may be disconnected. Make sure that the modular cable is correctly connected. For more details, see "Connecting to a Telephone Line", User Guide. ❖ Cannot receive faxes even when sending them is possible. -
Page 30: Replacing Print Cartridges
Replacing Print Cartridges WARNING • Do not incinerate used toner or toner containers. Toner dust might ignite when exposed to an open flame. Dispose used toner containers in accordance with local regulations. • Do not store toner, used toner, or toner containers in a place with an open flame. The toner might ignite and cause burns of a fire. - Page 31 Messages for Preparing Print Cartridges Prepare the indicated print cartridge when any of the following messages appear on the screen: • "Near End K Toner" • "Near End M Toner" • "Near End C Toner" • "Near End Y Toner" •...
- Page 32 Replacing Print Cartridges • When removing print cartridges, be careful not to touch the Laser Scanning Unit on the underside of the upper cover (the white area in the illustration). • If cyan, magenta, or yellow toner runs out, you can print in black and white using just the black toner.
- Page 33 Take the new print cartridge out of the box, and then take it out of the plastic bag. Hold the print cartridge and shake it from side to side five or six times. Even distribution of toner within the bottle improves print quality.
- Page 34 Replacing Print Cartridges Close the top cover carefully. Be careful not to trap your fingers. To prevent malfunction, do not turn off the power while "Calibrating" is displayed on the screen. Put the cover that you removed in step 5 on the old print cartridge. Then, put the old print cartridge into the bag, and then put it into the box.
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Page 35: Where To Inquire
Where to Inquire Contact your sales or service representative for further information about topics covered in this manual or to enquire about topics not covered in this manual. Saving Energy This machine is equipped with an energy saving function. By default, this machine is set to enter Sleep mode if it has been idle for 15 minutes. In Sleep mode, the machine's power consumption becomes lower than in normal state. - Page 36 SP C221SF/C222SF Quick Guide Names and Locations Using the Copier Function Using the Scanner Function Using the Fax Function Error Messages Removing Paper Jams Troubleshooting Replacing Print Cartridges GB GB EN USA G184-8508...