Plustek SmartOffice PS3180U User Manual
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Plustek SmartOffice PS3180U User Manual

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  • Page 1 Scanner User’s Guide SmartOffice...
  • Page 2 Trademarks © 2021 Plustek Inc. All rights are reserved. No portion of this document may be reproduced without permission. Plustek is a registered trademark of Plustek Inc. OCR processing by ABBYY® FineReader®, © 2021 ABBYY. ABBYY and FineReader are trademarks of ABBYY Software, Ltd.
  • Page 3 Screen Examples in This Manual The screen shots in this guide were made with Windows 7. If you are using Windows XP / Vista / 8 / 10, your screen will look somewhat different but functions the same.

  • Page 4: Table Of Contents

    Table of Contents ....................1 NTRODUCTION How to Use This Guide....................1 Conventions of This Guide ..................2 A Note about Icons ....................... 2 Safety Precautions...................... 2 Minimum System Requirements ................. 3 Box Contents ......................4 Scanner Overview ...................... 5 LED Indicator ......................8 Ultrasonic Sensor .......................
  • Page 5 Service & Support Information .................. 50 Statement of Limited Warranty ................. 51 FCC Radio Frequency Statement................52...

  • Page 6: Introduction

    NTRODUCTION Thank you for choosing us as your scanner supplier. Your new scanner will improve the professionalism of your day-to-day computing tasks by allowing you to input images and electronic text into your computer system. You can easily scan single-sided or double-sided documents with your scanner. Like all of our products, your new scanner is thoroughly tested and backed by our reputation for unsurpassed dependability and customer satisfaction.

  • Page 7: Conventions Of This Guide

    ONVENTIONS OF UIDE Bold —Represents commands or contents on your computer screen. ALL CAPS —Important note or first use of an important term in a chapter. Italic —Represents buttons on your scanner OR important notes. This guide uses the following icons to point out information that deserves special attention.

  • Page 8: Minimum System Requirements

    4. Damaged wire could cause fire or electrical shock. Keep the power cord straight and without being twisted, bended, or scraped. 5. Unplug this device if you don’t need to use for a certain period of time, such as, during night or long weekend, to avoid any risks of causing fire. 6.

  • Page 9: Box Contents

    ONTENTS 1. Scanner 2. USB Cable 3. AC Adapter 4. Paper Chute 5. Quick Guide 6. Setup/Application DVD-ROM 7. Calibration Sheet 8. Cleansing Cloth 9. Mix-Paper Scan Frame (Option) Save the box and packing materials in case you need to transport this scanner in the future. The mix-paper scan frame is not included in all scanner models.

  • Page 10: Scanner Overview

    CANNER VERVIEW 1. PAPER CHUTE—Helps keep the paper in place. Install the paper chute before using the scanner. 2. PAPER WIDTH SLIDER—Adjusts the paper width slider for the paper size you are using. 3. COVER OPEN LEVER—Opens the ADF cover. Pull it to open the ADF cover when you need to clear paper jam or clean the scanner.
  • Page 11 7. POWER SAVING BUTTON—Press about 0.5 second to enter the standby mode and you may press this button again to wake up the scanner from power saving. 8. POWER / POWER SAVING LED—Indicates the scanner status. 9. UP BUTTON—Press to move forward the scanning task number indicated in the function number display.
  • Page 12 14. POWER SWITCH—Use this to turn the scanner ON or OFF. 15. POWER RECEPTOR—Connects the scanner to a standard AC power outlet by the included AC adapter. 16. USB PORT—Connects the scanner to a USB port on your computer by the included USB cable.

  • Page 13: Led Indicator

    LED I NDICATOR The Power/Power Saving LED and Warning LED indicate different scanner status. Power / Warning Function Power Indicator Number Status Saving Light Display LED Light The scanner is turned on, ready to Power On White scan images. The scanner is off, either because the power is not turned on, or Power Off because the AC adapter is not...

  • Page 14: Ultrasonic Sensor

    LTRASONIC ENSOR When scanning a stack of documents by ADF, the ultrasonic sensor detects multifeeds by checking paper overlap (i.e., 2 or more pages stuck together when being fed through the ADF). Clean the ultrasonic sensor lightly with a dry cloth if it is necessary.

  • Page 15: Chapter I. Installing The Scanner

    I. I HAPTER NSTALLING THE CANNER Before installing your scanner, please verify that you have all of the proper components. A list of the package contents is provided in the “Box Contents” section of this guide. OFTWARE NSTALLATION EQUIREMENTS Your scanner comes with the scanner’s driver and DocAction. All of these software applications use approximately 400 megabytes of hard disk space after they are installed into your computer.

  • Page 16: Installing And Setting Up The Scanner

    NSTALLING AND ETTING UP THE CANNER Please follow the step-by-step procedures described below to install the Plustek scanner. Choose a Proper Site First! Always place your scanner on a level, smooth strong surface before proceeding the scanner setup or any scanning task.

  • Page 17: Step 2. Connecting The Scanner To Your Computer

    3. Close the ADF cover by pushing it back down until it snaps back into place. If your scanner does not have the USB hub function , please follow the below connection steps: This function may or may not be available depending on the scanner model you purchase.
  • Page 18 Please make sure the scanner is turned OFF before you plug or unplug the scanner power Attention adapter. 1. Plug the AC adapter into the scanner’s power receptor 2. Plug the other end of the AC adapter into a standard AC power outlet. 3.

  • Page 19: Step 3. Installing The Software

    Please make sure the scanner is turned OFF before you plug or unplug the scanner power Attention adapter. 1. Plug the AC adapter into the scanner’s power receptor 2. Plug the other end of the AC adapter into a standard AC power outlet. 3.
  • Page 20 b. Click on the Continue button when the “User Account Control” dialog pops up. c. Insert the Setup/Application DVD-ROM, included with your scanner, into your DVD-ROM drive when the system prompts you “Insert the disc that came with your USB Scanner”, and click on the Next button. Afterwards, please skip to procedure 8.

  • Page 21: Step 4. Testing The Scanner

    9. Follow the on-screen instructions to install all software that your new scanner requires. If the pop-up wizard window appears click Next, and click Install this driver software anyway in the Windows Security window then click Finish in the wizard window. 10.

  • Page 22: Installing Additional Software

    4. Right-click the icon in the Windows system tray, and then choose Execute in the pop-up menu that opens. Click the desired button function item in the pop-up menu. 5. The document in the ADF paper chute should be now loaded into the ADF and scanned.

  • Page 23: Chapter Ii. Scanning

    II. S HAPTER CANNING Your scanner needs to be driven by certain type of software program. Since all documents or images (whether text or pictures) that are acquired from the scanner are treated by your computer as images, most scanning will probably be done from an image-editing program where you can view, edit, save and output the scanned images.

  • Page 24: Checking Document Conditions

    Loosening Documents Make sure the size and ream weight of your documents are acceptable by the scanner. Refer to “Appendix A: Specifications” of this guide for more information. To scan multiple documents in a batch from the ADF can increase your work efficiency and make large scanning tasks easier.
  • Page 25 However, don’t use the ADF to scan documents if they meet any of the following conditions: Paper lighter than 40 g/m (10 lb.) or heavier than 220 g/m (58 lb.) Paper with clips or staples attached Paper with inconsistent thickness, e.g., envelops Paper with wrinkles, curls, folds, or tears Paper with an odd (non-rectangular) shape Paper with static electricity...

  • Page 26: Loosening Documents

    Before loading documents into the ADF, loosen them as follows: 1. Fan the documents so that no two pages are sticking together. Make sure to remove static electricity from paper. 2. Hold the documents upside down with both hands, and then gently push them onto a flat surface to align the edges of all documents.

  • Page 27: Placing Documents

    LACING OCUMENTS 1. Load the documents, headfirst and face down, toward the center of the ADF paper chute and all the way into the ADF until touching the bottom. For single-sided scans, load the documents face down so that the side to be scanned faces towards the paper chute.
  • Page 28 DO NOT load more than 100 sheets of paper to the ADF. Paper scanned from the ADF must be a minimum of 5.08 x 5.08 cm (2” x 2”, W x L). Make sure there are no gaps between the document stack and the paper-width slider;...

  • Page 29: Placing Business Cards

    LACING USINESS ARDS 1. Horizontally load the business cards, headfirst and face down, toward the center of the ADF and all the way into the ADF until touching the bottom. For single-sided scans, load the business cards face down. For double-sided scans, load the business cards in desired order. 2.

  • Page 30: Placing Plastic Cards

    LACING LASTIC ARDS The plastic card can be embossed credit card, driver license, ID card, insurance card, medic-care card or any membership card. Make sure to load the embossed face of the embossed card face up into the scanner. 1. Horizontally load the plastic card, headfirst and face up, toward the center of the ADF.

  • Page 31: Installing The Mix-Paper Scan Frame

    NSTALLING THE APER RAME Mix-paper scan frame helps to reduce the skewness of the scanned documents when users scan mix batch documents with different paper sizes and thicknesses. 1. Gently pull the frame holders on both sides of the frame. 2.

  • Page 32: Scanning Documents

    CANNING OCUMENTS There are 4 different ways to operate the scanner: 1. By acquiring images from the scanner through our TWAIN interface within any TWAIN-compliant application programs. 2. By scanning from the buttons on the scanner front panel. 3. By scanning from DocAction's Execute menu on the screen. 4.
  • Page 33 3. In the TWAIN window that opens, select ADF (Front Side) as the Scan Type if you want to scan single-sided documents, or select ADF (Duplex) to scan double-sided documents. 4. Adjust the scanning settings. For ADF (Duplex) scan, you can tailor settings individually for front and rear sides of the documents.

  • Page 34: Scanning From The Scanner's Front Panel

    6. Load all pages of the document and click the Scan button. 7. When the scan finishes, click the Exit button to close the TWAIN window. The scanned images are displayed in your TWAIN compatible program, and you may perform the image editing tasks. Click the Help button within the TWAIN window for more information about the settings.
  • Page 35 Scan from the Scanner Buttons 1. Place the document or images onto the scanner. (Refer to “Chapter II. Scanning” of the Scanner User’s Guide for more information in placing paper into the ADF properly.) 2. Check current button settings by viewing the Button Configuration window. If needed, you may also modify settings to meet your current needs.
  • Page 36 4. Press the Scan button. The scanner starts to scan immediately and carry out the corresponding action according to settings you have set up in the Button Configuration window. Place only text documents for OCR purposes. Do not scan a photo using the OCR button. Attention...
  • Page 37 Configure Button Settings Within the “Button Configuration” window, you can find a row of icons running through the left side of the window. Each icon represents a scanning task, and the number underneath corresponds to the function number displayed on the scanner front panel.
  • Page 38 3. Select the desired function from the drop-down list of Button Template and adjust button settings. Click the Help button within the Button Configuration window for more information about the settings. View Button Settings There are 2 ways to view the button settings: Double-click the icon in the Windows system tray.

  • Page 39: Scanning From The On-Screen Docaction's Execute Menu

    ’ ’ You may also use DocAction's on-screen Execute menu to perform the same scanning tasks. The DocAction program provides a quick and convenient way to perform various scanning functions. Follow the steps described below: 1. Place the document or images onto the scanner. 2.

  • Page 40: Scanning From The Icon In The Left Side Of The Docaction Window

    4. Click the desired button function item in the pop-up menu. The scanner starts to scan immediately and carry out the corresponding action according to settings you have set up in the Button Configuration window. You can perform scanning task by double-clicking the icon in the left side of the DocAction window.
  • Page 41 3. Double-clicking the desired icon in the left side of the DocAction window. The scanner starts to scan immediately and carry out the corresponding action according to settings you have set up in the Button Configuration window.

  • Page 42: Chapter Iii. Care And Maintenance

    III. C HAPTER ARE AND AINTENANCE Your scanner is designed to be maintenance-free. However, constant care and maintenance can keep your scanner working smoothly. LEANING THE CANNER Paper powder, dust, ink and toner from paper being scanned may make the inner ADF dirty, which leads to poor image quality or document-feeding errors.

  • Page 43: Cleaning The Adf

    1. Open the ADF cover by pulling the lever. 2. Gently wipe the following areas with the cloth dampened with the cleaner. Be careful NOT to scratch their surfaces. Clean Feed Roller: Wipe the Feed Roller from side to side and then rotate it. Repeat this until its entire surface is cleaned.
  • Page 44 Clean ADF Glass: Do not spray cleaner directly onto the scanner glass. Excess liquid residue may fog or damage Attention the scanner. 3. Wait for cleaned areas to dry completely. 4. Close the ADF cover by pushing it back down until it snaps back into place.

  • Page 45: Replacing Consumables

    EPLACING ONSUMABLES As a guideline, it is recommended to replace the friction roller module every 100000 sheets of scans (A4), and it is recommended to replace the feed roller every 300000 sheets of scans (A4). The Counter Utility program automatically counts the number of sheets scanned by your scanner and how many times the consumables are used.

  • Page 46: Replacing The Feed Roller

    3. Install the new friction roller module by inserting the tab on the module onto the slot on the scanner. 4. Close the ADF cover by pushing it back down until it snaps back into place. 1. Open the ADF cover by pulling the cover open lever.
  • Page 47 2. Remove the paper chute by pinching both sides of the handles on the paper chute to remove it. 3. Remove the feed roller by pinching both sides of the feed roller and pull it out.
  • Page 48 4. Install the new feed roller by aligning and inserting the feed roller onto the roller pitman on the scanner.

  • Page 49: Calibrating The Scanner

    5. Install the paper chute by aligning and inserting the tabs of the paper chute into their slots on the scanner. 6. Close the ADF cover by pushing it back down until it snaps back into place. ALIBRATING THE CANNER Calibrate the scanner if colors appear in areas that should be white, or colors of the scanned image and the original vary a lot.

  • Page 50: Power Save

    2. Insert the special calibration sheet into the ADF of the scanner, with an arrow toward the scanner buttons. Please insert the special calibration sheet included with the scanner. Alternatively you may also use any plain white sheet of paper sized in Letter / A4 instead;...
  • Page 51 You may disable the standby mode or define an idle time for the scanner to automatically enter the standby mode. You may press any scanner button to wake up the scanner from power saving. From the Windows START menu, point to All Programs >...

  • Page 52: Chapter Iv. Troubleshooting

    IV. T HAPTER ROUBLESHOOTING If you encounter problems with your scanner, please review the installation and scanning instructions contained in this guide. Before you ask for customer service or repair, please refer to the information in this chapter and consult our FAQ (Frequently Asked Questions) in which you can find useful self troubleshooting information.

  • Page 53: Clearing Paper Jams

    LEARING APER If a paper jam in the ADF happens, please perform the following steps: 1. Remove any unjammed documents still loaded into the ADF. 2. Open the ADF cover by pulling the cover open lever. 3. Gently but firmly pull the jammed documents out of the ADF. Try to avoid creasing or wrinkling the documents.

  • Page 54: Appendix A: Specifications

    A: S PPENDIX PECIFICATIONS Image Sensor CIS x 2 Light Source Optical Resolution 600 dpi Hardware Resolution 600 x 600 dpi Color: Input 48-bit, Output 24-bit Scan Modes Grayscale: Input 16-bit, Output 8-bit Black & White: 1-bit 1. 100 sheets (A4/ Letter) 2.

  • Page 55: Appendix B: Customer Service And Warranty

    PPENDIX USTOMER ERVICE AND ARRANTY Please visit our website www.plustek.com for more customer service information. To avoid delays, please have the following information available: Scanner name and model number Scanner serial number (Located at the bottom of the scanner) Scanner DVD version and part number...
  • Page 56 TATEMENT OF IMITED ARRANTY This Statement of Limited Warranty applies only to the options you originally purchase for your use, and not for resale, from an authorized reseller. The manufacturer warranty includes all parts and labor, and is not valid without the receipt of original purchase.
  • Page 57 Some jurisdictions do not allow the exclusion or limitations of incidental or consequential damages, so the above limitation or exclusion may not apply to you. This Limited Warranty gives you specific legal rights, and you may also have other rights that vary from jurisdiction to jurisdiction. FCC R ADIO REQUENCY...

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