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iTrack User Manual

Vehicle management system
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Software Version 6.1.5
I-Track Vehicle Management System
User Guide

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  • Page 1 Software Version 6.1.5 I-Track Vehicle Management System User Guide...
  • Page 2 I-Track Vehicle Management System User Guide Microsoft, Windows, Windows NT, Excel, MapPoint, Access, and/or other Microsoft products referenced in this manual are either trademarks or registered trademarks of Microsoft Corporation. Copyright ? 2000, Icom (UK) Ltd. All rights reserved. No part of this guide may be copied, distributed, transmitted, transcribed, stored in a retrieval system, or translated into any human or computer language, in any form whatsoever or by any means, electronic, mechanical, magnetic, manual, or otherwise, without the express written permission of...

  • Page 3: Table Of Contents

    I-Track Vehicle Management System User Guide Part One - I-Track Overview Chapter 1 - Welcome 1.1 Viewing Real-Time Data ................6 1.2 Historical D a tabase..................6 1.3 Software .......................6 1.4 Vehicle Hardware ..................7 1.5 Requirements....................7 1.5.a I-Track Server...................7 1.5.b I-Track Client ..................8 1.6 System Overview ..................9 1.7 Important information about using GPS for vehicle tracking ......9...
  • Page 4 I-Track Vehicle Management System User Guide 6.5.a To start the I - Track Server: .............27 6.5.b To stop the I-Track Server ..............29 Part Four - I-Track Control Center Chapter 7 - Control Center 7.1 General......................30 7.1.a To open Control Center ..............30 7.2 System .......................32 7.3 Channels....................33 7.3.a...
  • Page 5 I-Track Vehicle Management System User Guide 10.9.b MapPoint Type…................53 10.9.cReal-Time Delay.................53 10.10 Zulu Properties ..................54 10.10.a Import From MIF................54 10.10.b Layer Manager................55 10.11 Zoom in (F6)...................57 10.12 Zoom out (F5)..................57 10.13 Set scale....................57 10.14 Go to position ..................57 10.15 Main toolbar ....................58 10.16 Status toolbar ..................58 10.17 Push-pin Manager..................58 Chapter 11 - Administration Menu...
  • Page 6 I-Track Vehicle Management System User Guide 12.3.d To display History data in Microsoft Excel ........83 12.4 Incoming Status...................83 12.4.a To open the Incoming Status window manually ......84 12.4.b To exit the Incoming Status window..........84 12.5 Last Received Status ................84 12.5.a To open the Last Received Statuses window manually ....84 12.5.b To exit the Last Received Statuses window .
  • Page 7 I-Track Vehicle Management System User Guide 13.9.b To measure the distance along a p ath of two or more points..106 13.9.cTo delete Measurement points ............106 13.9.d To close the Measurement window..........107 Chapter 14 - Options menu 14.1 Select language.................108 14.1.a To open the Select Language window ..........108 14.1.b To close the Select Language window ..........109 Chapter 15 - Window menu...

  • Page 8: Part One - I-Track Overview

    I-Track Vehicle Management System User Guide I-Track Overview Part One - Chapter 1 - Welcome Congratulations on your purchase of the I -Track vehicle tracking system. I-Track uses a persona l computer and radio data link to let you track a fleet of vehicles in real time from a single base station computer and over a computer network using TCP/IP protocols .

  • Page 9: Vehicle Hardware

    I-Track Vehicle Management System User Guide data and administrative functions for the entire system. Part Three - page 26 of this manual discusses the I -Track Server in detail. The I-Track Client is the main user interface to the I -Track system.

  • Page 10: I-Track Client

    I-Track Vehicle Management System User Guide ? TCP/IP network protocols 1.5.b I-Track Client (See Part Five - I-Track Client , page 41 for further information) Hardware: Required Recommended Pentium III-300 MHz Pentium III-700 MHz 128 Mb 256 Mb Hard Drive 2 Gb Network Network adapter 10/100 Mbps...

  • Page 11: System Overview

    I-Track Vehicle Management System User Guide System Overview Figure 1 below illustrates the I -Track system structure. Figure 1. The I-Track system structure. The vehicle GPS calculates position and transmits data back to the base via the IC-F1610 radio. The Server receives the data from the IC -F1610 base radio and sends the information to the Client software for visual display.

  • Page 12: Installing I-Track Software

    I-Track Vehicle Management System User Guide one instance to the next, the GPS receiver can also calculate its speed and heading. Until May 2nd, 2000, the US Department of Defense introduced an artificial error called “Selective Availability” (SA) into GPS signals for civilian use. SA caused GPS readings to be accurate only to within 100 metres.

  • Page 13: To Complete Any Of The Three Installation Types Above

    I-Track Vehicle Management System User Guide 1.8.d To complete any of the three installation types above Follow the on-screen set up instructions to complete the installation of the software. See later in this manual for a detailed discussion of the I -Track Installation and setup ( C hapter 3 - , Installation , on page 13 ) .

  • Page 14: Chapter 2 - Hardware

    I-Track Vehicle Management System User Guide Chapter 2 - Hardware The I-Track vehicle hardware is a GPS black box receiver which receives the satellite signals to calculate position data. The IC -F1610 is used for all forms of communication with the base radio (voice, status, text messaging and GPS positions).

  • Page 15: Part Two - Getting Started

    I-Track Vehicle Management System User Guide Getting Started Part Two - Chapter 3 - Installation The I-Track system is installed in two stages. Install I -Track software, comprising: ? Control Center. ? Server ? Client Install Microsoft MapPoint software, comprising: ? Program ? MapPoint Data It may be necessary to restart your computer after or during the installation...

  • Page 16: To Install Client Software On A Client-Only Machine

    I-Track Vehicle Management System User Guide 3.1.c To install Client software on a Client-only machine Run 'Setup.exe' from the Client folder on the CD. Optionally, if you wish to administer the system from one or more of these Client machines, you may install the Center software from the Center folder by running 'Setup.exe' from that folder.

  • Page 17: Chapter 4 - Initial Setup

    I-Track Vehicle Management System User Guide Chapter 4 - Initial Setup After installation and restarting your computer, the I -Track system must be configured to your requirements. This should be done in the following order. Before any other activity can take place on the system, the I -Track Server must be running.

  • Page 18: To Start The I - Track Control Center

    I-Track Vehicle Management System User Guide Figure 4. Server Status window Click on the I-Track Server windows’ minimise button to move the Server program to the task bar. 4.1.b To start the I -Track Con trol Center Click the Windows Start button and then click Programs. Click the AvMap button, then click Center button and then Center again to launch the program.

  • Page 19: Figure 5. I-Track Center System Window (Not Logged In)

    I-Track Vehicle Management System User Guide Figure 5. I-Track Center Syst e m window (not logged in). Enter “root” (1) as Login Name, then click tick box (2) “Local Server”, then enter (3) Port Number 2000 as above. Note: "Local Server" means "This machine". If you installed the Server software on another machine and therefore want to connect to the Server via the network, do not tick “Local Server”.

  • Page 20: Figure 7. Program Restart Window

    I-Track Vehicle Management System User Guide Figure 7. Program restart window. Click Yes to restart program, the I-Track control centre will then be shut down and need to be restarted. When restarted, the control centre interface will be displayed with the language selected. Click the Login button (4).

  • Page 21: To Change The System Supervisor's Password

    I-Track Vehicle Management System User Guide 4.1.c To change the system Supervisor's password Click the System tab (if necessary) and click Password. Enter a new password (up to 16 characters, case sensitive) and enter it again in the Confirm box. Click OK. *** IMPORTANT NOTE: “root”...

  • Page 22: Figure 10. Channels Window

    I-Track Vehicle Management System User Guide Figure 10. Channels window. Click the Add button. The following window will appear. Figure 11. Channel Add window.

  • Page 23: To Add A Channel To An Organisation

    I-Track Vehicle Management System User Guide Enter a name for the channel in the Channel Name field, e.g. "PMR channel", "Channel One" or "BloggsCorp-Ch1" (without quotes) as appropriate. The “Type” must always be set to “Icom” if the base station is an Icom IC-F1610.

  • Page 24: Figure 13. Edit Channel/Rights Window - Select Rights

    I-Track Vehicle Management System User Guide Figure 13. Edit Channel/Rights window – select rights. Select the channel name entered in the previous section ( 4.1.d , To add an Organisation and its Administrator , on page 19 ) . e.g. PMR channel. Click OK to save the changes.

  • Page 25: Chapter 5 - Configuration: Server, Center And Client

    I-Track Vehicle Management System User Guide Chapter 5 - Configuration: Server, Center and Client After the initial set up has been completed, the I -Track system is nearly ready to use. This chapter briefly details the configuration for the Server, Center and Client applications.

  • Page 26: To Edit Waypoint Radius

    I-Track Vehicle Management System User Guide Figure 14. Channel properties window. In the Busy Channel group, select tick boxes as required. You will need to consult your radio supplier/dealer, who can inform you which options to select for your particular radio installation. In the Properties group, enter the optimal timings.

  • Page 27: Figure 15. Server.ini Window

    I-Track Vehicle Management System User Guide Figure 15. Server.ini window Enter the required radius in metres. Click File and Save to save the changes. The I-Track vehicle management system is now ready to use. It is recommended that this User Manual is read thoroughly before using the I-Track system.

  • Page 28: Part Three - I-Track Server

    I-Track Vehicle Management System User Guide I-Track Server Part Three - Chapter 6 - Server Overview The I-Track Server software is the heart of the vehicle tracking system. It handles all data and administrative functions. Core of the System The I-Track Server acts as the middleman between vehicles and the Client software.

  • Page 29: Starting The Server

    I-Track Vehicle Management System User Guide ? Receives status messages from vehicles. ? Sends text messages to vehicles. ? Sends voice calls to vehicles. ? Receives voice calls from vehicles. Starting the Server 6.5.a To start the I - Track Server : From the Windows Start Menu select Programs, and AvMap.

  • Page 30: Figure 17. The I-Track Server Application Window

    I-Track Vehicle Management System User Guide Figure 17. The I-Track Server application window. System Status Date (Month/Day/Year) and Time User List Communication Channel list System Log The System Status panel registers the activity of the I -Track Server . In the System Status panel: ? Network Activity shows the number of requests from Clients waiting to be processed.

  • Page 31: To Stop The I-Track Server

    I-Track Vehicle Management System User Guide The Server should be left running in the background at all times. You will only need to interact with the Server for system troubleshooting or verifying system status. 6.5.b To stop the I-Track Server Generally, the Server program should be left running but on occasion, perhaps for company-wide holidays or maintenance, it may be necessary to stop the system.

  • Page 32: Part Four - I-Track Control Center

    I-Track Vehicle Management System User Guide I-Track Control Center Part Four - Chapter 7 - Control Center General The I-Track Control Center is used for configuration and set-up of the system. This allows the Administrator to set up the computer COM port setting, channel timings and organisational rights on the channel etc.

  • Page 33: Figure 18. System Window

    I-Track Vehicle Management System User Guide Figure 18. System window Enter Login Name and Password. If this is the first time you have accessed the Control Center, enter “root” for Login Name (in lower case - without the quotes) and leave the Password blank. Click the tick box “Local Server”...

  • Page 34: System

    I-Track Vehicle Management System User Guide Select a language from the languages available in the drop down box. Click OK to save new language, the following window is displayed. Figure 20. Program restart window. Click Yes to restart program, the I-Track control centre will then be shut down and need to be restarted.

  • Page 35: Channels

    I-Track Vehicle Management System User Guide The system window allows the Supervisor to log in to (or out of) Control Center. Channels Click the Channels tab. The following window is displayed. Figure 22. Channels window The Channels window allows the Supervisor to add/edit the COM port settings for the Server and to edit the base/client timings.

  • Page 36: Figure 23. Edit Channel Window

    I-Track Vehicle Management System User Guide Figure 23. Edit Channel window Type/edit Channel Name if required. Type must always be set to ICOM if an F1610 is used as the base. The COM Port settings above are the standard settings, which should be left as shown.

  • Page 37: To Edit Channel Properties (Advanced)

    I-Track Vehicle Management System User Guide 7.3.a To edit Channel Properties (advanced) Consultation with your supplier is recommended before altering these parameters. ? Base Channel. This option allows the I -Track system to control the operating channel of the base station. Any channel can be entered in the range 0-256, if 0 is entered, the base station channel can be changed using the channel UP/DOWN keys on the F1610 base (if more than one channel is programmed).

  • Page 38: Organisations

    I-Track Vehicle Management System User Guide ? Alarm Delay. This timer starts once an alarm call has been received, and determines how long the I-Track system will wait for the GPS position to be received before sending a reset message to the vehicle, to stop alarm messages from being repeated.

  • Page 39: To Add An Organisation And Administrator

    I-Track Vehicle Management System User Guide Figure 25. Organisations window 7.4.a To add an Organisation and Administrator Click the Organisations tab, then click the Add button. The following window will be displayed. Figure 26. Add Organisation window. Enter a name for your Organisation in the text box (1), up to 32 characters. This field is case sensitive.

  • Page 40: To Add An Administrator To A Channel

    I-Track Vehicle Management System User Guide Enter a password in the Password text box (3), up to 16 characters. This field is also case sensitive. Re-enter password in the Confirm text box (4). Click the OK button to save. Note: Only one organisation with the same name can be added. Now the organisation and administrator have been added you must add a channel to use.

  • Page 41: Log

    I-Track Vehicle Management System User Guide Then click OK to save the changes. The log menu is a handy utility which enables you to view the raw data on the COM port. Click the Log tab. The following window is displayed. Figure 29.

  • Page 42: To Close Control Center

    I-Track Vehicle Management System User Guide 7.5.a To close Control Center Click Close on the Log window.

  • Page 43: Part Five - I-Track Client

    I-Track Vehicle Management System User Guide I-Track Client Part Five - Chapter 8 - Client Overview Welcome to the I -Track Client application. In combination with the I -Track Server, the Client software is a multi-faceted vehicle-tracking tool that gives you the power to monitor vehicle motion on a customised, zoom-able map of their area(s) of operation.

  • Page 44: Multiple Views

    I-Track Vehicle Management System User Guide Multiple Views The Client allows multiple views of the vehicles you are tracking. By default, all of the vehicles appear together in one window, showing their relative positions, etc. Using the Client ’s Window Setup function, however, it is possible to attach each vehicle to its own window, allowing the user to focus on a selected subset of vehicles.

  • Page 45: Client Software Overview

    I-Track Vehicle Management System User Guide host (I-Track Server is running on some other machine), uncheck the tick- box and enter the IP Address and Port Number of that host. Click Login (or Exit to quit Client Login). Note: Only one person may be logged in as the Administrator of an Organisation at one time.

  • Page 46: The Client Menus

    I-Track Vehicle Management System User Guide Toolbar Channel Status Main Chart Window Channel r eady/error message Zoom IN/OUT The Client menus ? File Alt+F ? View Alt+V ? Administration Alt+N ? Operations Alt+O ? Tools Alt+T ? Options Alt+P ? Window Alt+W ? Help Alt+H...

  • Page 47: General Information

    I-Track Vehicle Management System User Guide General Information To centre any point in the chart window, simply click on that point. The Client software will redraw the chart so that the point you selected is in the centre of the window. The eight menus on the menu bar control a variety of functions.

  • Page 48: Chapter 9 - File Menu

    I-Track Vehicle Management System User Guide Chapter 9 - File menu ? New Ctrl +N ? Open… Ctrl +O ? Close ? Save Ctrl +S ? Save As… ? Print ? Exit This option allows a new map view window to be opened in the I -Track Client application.

  • Page 49: Print

    I-Track Vehicle Management System User Guide Figure 33. "Save As" dialogue. Saves the current map view Bookmark as another "*.ovb" file, which a user can name, and which can be re-opened when required. The current map view can also be saved as an image (*.bmp or *.jpeg), perhaps as 'evidence' of some route deviation, anomaly or error condition requiring later investigation.

  • Page 50: Figure 34. Print View Window

    I-Track Vehicle Management System User Guide Figure 34. Print view window To see more detail, zoom in by clicking the left mouse button. Click the right mouse button to zoom out. From the Print View window the user can select Printer Setup to set the printer parameters, the following window will appear.

  • Page 51: Exit

    I-Track Vehicle Management System User Guide The user can select the printer required, paper orientation etc. Clicking the OK or the Cancel buttons will return to the Print View window. Note: A Printer needs to be installed on the PC for the Print Setup window to appear.

  • Page 52: Chapter 10 - View Menu Mappoint Data

    I-Track Vehicle Management System User Guide Chapter 10 - View menu ? MapPoint Data ? CM93 v.3 Data ? NT + Data ? ZuluLib Data ? Mercator Projection ? Orthographic Projection ? LatLon Projection ? CM93 v.3 Properties ? MapPoint Properties ? Zulu Properties ? Zoom In ? Zoom Out...

  • Page 53: Zululib Data

    I-Track Vehicle Management System User Guide 10.4 ZuluLib Data This data is MapInfo data, in Mapinfo Interchange Format ( MIF). This data first needs to be imported, see Zulu Properties_ import from MIF section. This needs to be selected (have a tick against it) to be used. 10.5 Mercator Projection Mercator Projection is the default projection for CM93 v.3 Data.

  • Page 54: Map Point Properties

    I-Track Vehicle Management System User Guide 10.9 Map Point Properties 10.9.a Find This option is used for locating places on the map within Europe. Options available for finding locations are as follows: Address/Street name/City/Post code or Place Click View , then MapPoint Properties , and then Find. The following window will appear.

  • Page 55: Mappoint Type

    I-Track Vehicle Management System User Guide 10.9.b MapPoint Type… This option is used for selecting either MapPoint Europe or MapPoint North America. Click View then MapPoint Properties and then click MapPoint Type… The following window will appear. Figure 37. MapPoint Type window. Select the other MapPoint map required and then click OK or Cancel to exit.

  • Page 56: Zulu Properties

    I-Track Vehicle Management System User Guide 10.10 Zulu Properties 10.10.a Import From MIF For Mapinfo Interchange Format (MIF) data to be viewed in I-Track, they first have to be imported into I-Track. Click View then Zulu Properties and then click Import From MIF. The following window will appear.

  • Page 57: Layer Manager

    I-Track Vehicle Management System User Guide Browse to the directory containing the MIF and MID files to import, then click Click the Assign button next to the Target window, this will default to the Zulu data directory. You can make sub directories from Zulu data directory if required.

  • Page 58: Figure 42. Add Zulu Layer Window

    I-Track Vehicle Management System User Guide Figure 42. Add Zulu Layer window. Click the Assign button, the following window will appear. Figure 43. Select Assign Layer window. Either double click on a layer e.g. A-Road.b00 or click a layer and then press Open, the following window will be displayed again with your selected layer.

  • Page 59: Zoom In (F6)

    I-Track Vehicle Management System User Guide Repeat the above steps for each layer of data you wish to view. Note: It is important to have the background layers added first, e.g. the urban areas, as all the layers below these will appear in the foreground on top of them.

  • Page 60: Main Toolbar

    I-Track Vehicle Management System User Guide This option is used for entering the latitude and longitude of a position. Once entered, when the Go to Position button is pressed, the map will re-centre on that position. 10.15 Main toolbar This option is used for turning on/off the main toolbar in the client application. 10.16 Status toolbar This option is used for turning on/off the status bar at the bottom of the window.

  • Page 61: Figure 48. Add Push-Pin Window

    I-Track Vehicle Management System User Guide Click on the map where the location for the push pin icon is required, the map will re-centre on this position. Click the Add button, the following window will appear. Figure 48. Add Push-pin window. Add descriptive text, if required, to be displayed next to the icon, select the marker icon using the drop down box.

  • Page 62: Chapter 11 - Administration Menu Vehicle Manager

    I-Track Vehicle Management System User Guide Chapter 11 - Administration Menu ? Vehicle Manager ? User Manager ? Status Manager 11.1 Vehicle Manager Vehicle Manager allows you to add, edit, or delete vehicle settings. Notes: Only the Administrator may add, edit, or delete vehicles. The Administrator will use Vehicle Manager in conjunction with User Manager, Status Manager and Route Planning.

  • Page 63: Figure 50. Edit Vehicle Window

    I-Track Vehicle Management System User Guide Figure 50. Edit vehicle window. In the Vehicle Name panel, enter a description of the vehicle. Descriptions may be up to 32 characters in length, including spaces. The “Execute Actions on Incoming Statuses ? “ needs to be ticked if automatic polling is required to be enabled and disabled by status messages.

  • Page 64: Cto Edit An Existing Vehicle's Data

    I-Track Vehicle Management System User Guide Figure 52. Vehicle ID already in use If this occurs, click the Properties button and re-enter the correct FFSK ID. Select the Channel ID number/description of the communication channel associated with this vehicle. If necessary, open I -Track Control Center ( Part Four - I-Track Control Center on page 30) to find the Channel ID number.

  • Page 65: To Close Vehicle Manager

    I-Track Vehicle Management System User Guide 11.1.f To close Vehicle Manager : In the Vehicle Manager panel, click Close or click the X at the top-right of the Vehicle Manager window. Alternatively, deselect "Vehicle Manager" in the Admin menu. 11.2 User Manager I-Track supports two types of user: the Administrator and Users.

  • Page 66: Cto Edit A User Or Administrator's Data

    I-Track Vehicle Management System User Guide Figure 54. Add User window. In the User Name panel, enter a Login name of up to 16 characters. Enter a Password of up to 16 characters. Re-enter the Password in the "Confirm" box.. To save the new user information, click OK.

  • Page 67: To Delete A User

    I-Track Vehicle Management System User Guide 11.2.d To delete a User: Open User Manager. In the User List, select the User to delete from the system. Click Delete Note: This action cannot be undone. 11.2.e To retrieve the most current User data from the database: Open User Manager.

  • Page 68: To Attach A Vehicle To A User

    I-Track Vehicle Management System User Guide ? The microphone rights are automatically assigned to the user who logs on locally to (at) the server. 11.2.g To attach a Vehicle to a User This feature allows certain vehicles to be assigned to certain users. Open User Manager, and then from the user list, select the required user.

  • Page 69: Ito Edit Command Rights

    I-Track Vehicle Management System User Guide 11.2.i To edit Command Rights This feature sets the User Rights available for each vehicle from the following: Manual Poll; Automatic Poll; and Data Commands. Open User Manager, then from the user list, select the user you wish to edit. Select required vehicle from the Attached Vehicles list.

  • Page 70: Figure 61. Status Edit Text Window Window

    I-Track Vehicle Management System User Guide Status ID numbers. Status Text Edit button Rejected Select the status ID number/line you wish to add/edit text for. The line will become highlighted. Click Edit . The following window will be displayed. Figure 62. Status Edit Text window window. Enter the text required for the received and transmitted status message.

  • Page 71: To Close Status Manager

    I-Track Vehicle Management System User Guide Deactivate polling; this will disable the automatic polling if it was on when this status is received. Status 19 is used by the radio by default for the radio off message. Imitate Alarm; BIIS radios by default send status 22, not the “v” command for an alarm call.

  • Page 72: Chapter 12 - Operations Menu

    I-Track Vehicle Management System User Guide Chapter 12 - Operations menu ? Log in to server… ? Log out from Server ? Commands… ? Go To Vehicle… ? Last position request… ? History manager ? Incoming Status ? Last Received Statuses ? Call Window ? Send Command ? Poll Manager...

  • Page 73: Commands

    I-Track Vehicle Management System User Guide Figure 65. Client Log Out window 12.2 Commands From the commands options you can select any vehicle on the system and then select a command from the list of options: ? Manual Poll ? Automatic Poll ? Data Command -Text message ? Data Command - Status message ? Voice Call...

  • Page 74: Figure 66. Available Commands Window

    I-Track Vehicle Management System User Guide Figure 67. Available Commands window Available commands for s elected vehicle(s) More commands (when the arrow is black) Next Click Manual Poll . The window appears as follows: Figure 68. Manual Poll selected window Click Send to send the command.

  • Page 75: To Select An Automatic Poll Timer

    I-Track Vehicle Management System User Guide Figure 69. Manual Poll selected window The Manual poll will be sent to the vehicle(s) as soon as the channel is free, depending on how the channel set-up has been configured. See I -Track Control Center, Channel Properties ( Part Four -7.3, page 33).

  • Page 76: Cto Send A Status Message

    I-Track Vehicle Management System User Guide Figure 71. Automatic Poll selected window Enter the time required for the automatic poll for the selected vehicle. The format is hours: minutes: seconds. Click Send to save the time interval on the system. Click Finish to complete. Click Cancel to exit without saving changes.

  • Page 77: Figure 72. Status Command Selected Window

    I-Track Vehicle Management System User Guide Figure 73. Status Command selected window From the command drop down box, select the Status option. From the Status ID or status description drop down box, select the status you wish to send to the vehicle(s). Click Send to send the status to the vehicle(s).

  • Page 78: To Send A Text Message

    I-Track Vehicle Management System User Guide Following such an error, the user has the option to cancel or to retry sending the status again. 12.2.d To Send a Text Message Click Operations and then Commands…. The procedure is the same as described in “To send a Manual Poll"...

  • Page 79: To Send A Voice Call

    I-Track Vehicle Management System User Guide If a green tick is in the box next to the radio ID, the text message has been sent and an ACK has been received from the mobile. Click Finish to exit. If a red is displayed in the box next to the radio ID, the text message has not been received by the mobile.

  • Page 80: Go To Vehicle

    I-Track Vehicle Management System User Guide Figure 78. Voice call complete (but failed). If a green tick is in the box next to the radio ID it means the voice call has been sent and an ACK has been received from the mobile. Click Finish to exit.

  • Page 81: Last Position Request

    I-Track Vehicle Management System User Guide 12.2.g Last Position Request This option will enable the operator to set a time period where any current displayed position older than this time period will rejected and not displayed. The following window is displayed when this option is selected. Figure 80.

  • Page 82: To Open The History Manager

    I-Track Vehicle Management System User Guide Note: The History Manager is used in conjunction with Route Manager (p. 5.21) when there are routes associated with vehicles. 12.3.a To open the History Manager : Click Operations , then History Manager …. The History Manager Window will appear in the lower portion of the main window.

  • Page 83: Figure 83. History Manager Window

    I-Track Vehicle Management System User Guide Using the up and down arrows, enter the date and time interval for which you would like to view history data. The date and time interval can also be entered by clicking in the data fields and entering the numbers required using the keyboard.

  • Page 84: Cto Display History Data In Microsoft Access

    I-Track Vehicle Management System User Guide Figure 85. Vehicle history shown with map The displayed information for each vehicle can be customised by using Vehicle History Setup. Click the Hide button to remove the vehicle history data from the screen. Notes: ? Positional data appears in the data table even when a vehicle’s GPS fix was bad, these points do not by default (see below) appear in the...

  • Page 85: To Display History Data In Microsoft Excel

    I-Track Vehicle Management System User Guide Once saved, open (double-click) that file in Windows Explorer or open Microsoft Access and then navigate to and open the file The historical data will now be in an Access database table. 12.3.d To display History data in Microsoft Excel Follow the instructions in 12.3.c, To display History data in Microsoft Access format as above.

  • Page 86: To Open The Incoming Status Window Manually

    I-Track Vehicle Management System User Guide 12.4.a To open the Incoming Status window manually From the Operations menu, select Incoming Status. 12.4.b To exit the Incoming Status window Click Close or press the X button at the top-right of the Incoming Status window.

  • Page 87: To Exit The Last Received Statuses Window

    I-Track Vehicle Management System User Guide 12.5.b To exit the Last Received Statuses window Click Close or press the X button at the top-right of the Last Received Statuses window. Alternatively, from the Operations menu, deselect the Last Received Statuses item. 12.6 Call Window The call window is used to make a voice call to a mobile.

  • Page 88: Send Command

    I-Track Vehicle Management System User Guide indicate that the voice call has been received by the mobile but the base did not receive the ACK from the mobile. Following such a failure, the user can press Call again, or re-try at a later time.

  • Page 89: To Close The Send Command Window

    I-Track Vehicle Management System User Guide could also indicate that the status message has been received but the base station did not receive the "ACK" from the mobile. Following this failure, the user can press Send again or re-try later. 12.7.b To close the Send Command window Click Cancel or the X button at the top-right of the window to exit the Send Command window.

  • Page 90: To Close The Send Command Window

    I-Track Vehicle Management System User Guide Figure 91. Send GPS Request Command window. From the Command drop down box, select GPS Request . From the Vehicle Name drop down box, select the vehicle required. Click Send to send the GPS request to the mobile, the lower text box will display “ACK received”...

  • Page 91: Alarms Panel

    I-Track Vehicle Management System User Guide Figure 92. Automatic Poll Manager window. In the vehicle list, select the required vehicle, and then click Edit . The following window is displayed. Figure 93. Edit Poll Period window. Click in the Poll Period box and enter the required time. The format is HH: MM:SS.

  • Page 92: Figure 93. Alarms Window (No Alarm)

    I-Track Vehicle Management System User Guide Figure 94. Alarms window (no alarm) No Alarms are active in the above window. If an emergency call is received, the Alarm icon on the main toolbar will flash red. Clicking on the flashing alarm icon will cause the Alarm Panel window to be displayed (see figure 75).

  • Page 93: Figure 95. Windows Sound Properties Window

    I-Track Vehicle Management System User Guide Figure 96. Windows Sound Properties window. Click the "Asterisk" sound icon (1) and then enter the new sound file name and path in the Name box (2). Or click the Browse button to locate the new sound file to be used.

  • Page 94: Chapter 13 - Tools Menu Channel States

    I-Track Vehicle Management System User Guide Chapter 13 - Tools menu ? Channel States ? Vehicle State Set-up… ? Icom Specific Colours… ? Vehicle Position Set-up… ? Vehicle History Set-up… ? Window Set-up… ? Routes Export/Import ? Route Planning ? Measurement 13.1 Channel States The Channel States window displays the state of the F1610 base station.

  • Page 95: To Close The Channel States Window

    I-Track Vehicle Management System User Guide Audio State (Open) Base station condition/state (ready/free) Repeater condition/Stat e Send State (enabled) The Base Station “State” or status, is represented by a virtual LED, changin colour depending on the current status of the base station. Black Not ready/no connection to F1610 base.

  • Page 96: Figure 98. Vehicle State Setup Window

    I-Track Vehicle Management System User Guide Figure 99. Vehicle State Setup window. Foreground 1. The vehicle icon will change to the selected Alarm colour if an alarm call is received. 2. Ticking this box enables Specific colours to be used. See below (13.3a). 3.

  • Page 97: To Close The Vehicle States Setup Window

    I-Track Vehicle Management System User Guide 13.2.b To close the Vehicle States Setup window To remove the Vehicle States Setup window from the display, click the X in the top-right corner or click OK or Cancel . 13.3 Icom Specific Colors The Icom specific color screen allows a user to control the colour of the vehicle foreground icon when any status is received.

  • Page 98: To Close The Icom Specific Colors Window

    I-Track Vehicle Management System User Guide Figure 101. Edit Colour Status Window. Click the "Use Status" tick box and then select the colour for the status from the colour drop down box. Click OK to save or Cancel to exit Edit Status Colour window. Repeat the above steps for each status colour required, click Default to restore default colour settings.

  • Page 99: Figure 101. Vehicle Position Setup Window

    I-Track Vehicle Management System User Guide Figure 102. Vehicle Position Setup window. If you have your default vehicle settings setup you can click the Copy from Default button, this will populate the window with your previously stored settings. Select the vehicle you wish to edit from the vehicle drop down box. Select the vehicle icon and size required.

  • Page 100: To Close Vehicle Position Setup

    I-Track Vehicle Management System User Guide Select the vehicle icon, icon size, line, colour and line type for vehicle tracks. From the Properties group, select tick boxes for options required and enter the number of vehicle Track Points required. Once a vehicle set-up is defined and you require this to be used for more than one vehicle settings click the Set as Default button to save the new default settings.

  • Page 101: To Close Vehicle History Setup

    I-Track Vehicle Management System User Guide Select the vehicle icon and size required. Select the line type and line colour required. Select the Properties to be displayed with the vehicle icon. Select Invalid Data to include positions where invalid GPS data were received.

  • Page 102: To Close The Window Setup Window

    I-Track Vehicle Management System User Guide Figure 105. Window Setup window. Select the tick boxes in the vehicle list for all vehicles to be displayed in the window. A single vehicle may be selected in the tracking drop down box. If a single vehicle is selected, the map will follow the vehicle movements.

  • Page 103: Route Planning

    I-Track Vehicle Management System User Guide Figure 106. Route Export/Import window. 13.8 Route Planning This feature is not fully implemented in version 6.1.5 of I -Track. This feature will allow mapping of a predetermined route for a vehicle to follow. It allows setting of Waypoints and Bus Stops for a particular route and assignment of that route to a vehicle using Vehicle Manager (p.

  • Page 104: To Open Route Planning

    I-Track Vehicle Management System User Guide 13.8.a To open Route Planning: Click Tools, then Route Planning … The Route Planning window will appear in the lower portion of the Client ’s main window. Figure 107. The Route Planning window appears in the lower portion of the main window. Route List showing Route Name Route Displayed on client map New and Delete buttons...

  • Page 105: Cto Enter A Route Manually

    I-Track Vehicle Management System User Guide Enter a Route Name, a start name and an end name, and click OK. Click Edit . This opens the Route Editor window. It appears at the bottom right of the main view window. Figure 109.

  • Page 106: To Enter A Route With The Mouse

    I-Track Vehicle Management System User Guide In the Position panel, enter the Latitude and Longitude of the first Waypoint you would like to set, in degrees, minutes, and seconds. Enter a name/description of Waypoint. Click Save. Repeat the above for each Waypoint required. Click Save to store the route.

  • Page 107: To Delete An Existing Route

    I-Track Vehicle Management System User Guide Follow the instructions above for adding Waypoints, changing name, moving, or deleting Waypoints. Click Save to store the route. 13.8.g To delete an existing Route Open Route Planning. In the Route List panel select the name of the Route you wish to delete. Click Delete, the following confirmation window is displayed.
  • Page 108 I-Track Vehicle Management System User Guide Figure 111. The Measurement window opens along the top left hand side of the main window. Line marking the distance between the six points you are measuring Distance between the six points/unit of measure Unit of measurement 13.9.b To measure the distance along a path of two or more points Open the Measurement Window.
  • Page 109 I-Track Vehicle Management System User Guide Notes: ? If a measurement point to be deleted is between two other measurement points, those two will be joined. ? The measurement window is a fixed window, which appears in the top-left corner of the map view. The channel States window (if displayed) must be moved or closed as it will obscure the view of the Measurement window.

  • Page 110: Figure 112. Program Restart Window

    I-Track Vehicle Management System User Guide Chapter 14 - Options menu Select Language… 14.1 Select language The Select Language menu allows the user to select a different language to be used within the I-Track software from one of the available languages. 14.1.a To open the Select Language window Click Options then Select Language…...
  • Page 111 I-Track Vehicle Management System User Guide Note: The Server program is not multi-language only the Client and Centre is multi- language compatible. If another language is selected, to return to the previous language you must navigate to the Options menu and then the Select Language item in whatever language is describing them.
  • Page 112 I-Track Vehicle Management System User Guide Chapter 15 - Window menu ? Cascade ? Tile Horizontally ? Tile Vertically The window menu allows the user to customise how the map views are displayed. When more then one map view is opened, the user is able to select cascaded, horizontally tiled or vertically tiled windows.

  • Page 113: Figure 113. About I-Track Client Software Version

    I-Track Vehicle Management System User Guide Chapter 16 - Help menu ? About I-Track Client… ? About Microsoft MapPoint… 16.1.a To display the Client software version number Click Help . Click About I-Track Client… the following window is displayed showing the version number of the software.

  • Page 114: Figure 115. Bookmark Window

    I-Track Vehicle Management System User Guide Chapter 17 - Other Menus 17.1 Bookmark The Bookmark feature allows the user to save places on the map as a Bookmark. When a bookmark is selected, the client map window will re- centre on the selected place, at the scale selected when the Bookmark was saved.

  • Page 115: Figure 116. Confirm Delete Bookmark Dialogue

    I-Track Vehicle Management System User Guide Press Enter, this saves the bookmark. 17.1.b To open a Bookmark Click the drop down button next to the Bookmark text. Select the Bookmark required. Click Go to Bookmark button. The map will re-centre on the bookmark. 17.1.c To delete a Bookmark Click the drop down button next to the required Bookmark text.

  • Page 116: Figure 117. Scale Toolbar Window

    I-Track Vehicle Management System User Guide Figure 118. Scale Toolbar window Scale Toolbar, Zoom In/Zoom Out Scale Window. Clicking the + or – magnifying glass will increase or decrease the zoom level, this can also be done using short cuts keys F5 or F6 or by pressing the + or - magnifying glasses on the toolbar.
  • Page 117 I-Track Vehicle Management System User Guide Figure 119. Last Position Request Window This option lets an operator decide to display old positions on the map when logging on to I-Track. Click the Reject if older than the threshold tick box and select a time period.
  • Page 118 I-Track Vehicle Management System User Guide Chapter 18 - Toolbar Buttons Twenty three toolbar buttons provide quick access to commonly used menu functions. 18.1 Button Descriptions New Map Open Map Save Map. Zoom IN. Zoom OUT. Back. Measurement. Print Route Planning. Send Status.
  • Page 119 I-Track Vehicle Management System User Guide Alarm/Alarm received Go To Bookmark. Delete Bookmark.
  • Page 120 I-Track Vehicle Management System User Guide Troubleshooting Part Six - Chapter 19 - Troubleshooting Procedures 19.1 Problems displaying vehicles: 19.1.a Vehicles do not appear in the chart window: Wait a few minutes. The GPS modules in the vehicles sometimes need a little time to get a good satellite fix.
  • Page 121 I-Track Vehicle Management System User Guide 19.3 History Manager problems: 19.3.a Requested history data are for incorrect time interval. Verify that you entered the time interval using the 24-hour clock. 19.3.b No history data is shown / data for the wrong vehicle is shown: In the History Manager (Part Five -12.3 ) check the Vehicle ID.
  • Page 122 I-Track Vehicle Management System User Guide Chapter 20 - Icom (UK) Ltd. Warranty and Liability Information Icom (UK) Ltd. warrants the I-Track software, G PS receiver, and accessories to be free of defects in material and workmanship for a period of one year from the date of original purchase.
  • Page 123 I-Track Vehicle Management System User Guide Any damage due to accident, resulting from inaccurate satellite transmissions. Inaccurate transmissions can occur due to changes in the position, health, or geometry of a satellite. Any damage due to shipping, misuse, negligence or tampering or improper use.
  • Page 124 I-Track Vehicle Management System User Guide Glossary ACK: Acknowledgement signal. A confirmation message, indicating that an incoming message was received and understood. See also: NACK Administrator: A type of user that has complete access to I -Track settings. The Administrator performs administrative functions such as editing communication channels, adding or deleting users and vehicles, creating bus routes, etc.
  • Page 125 I-Track Vehicle Management System User Guide Dongle: Hardware security device, normally connected to a PC's serial or parallel port. In the case of the I-Track system described here, the dongle is for the PC's parallel port. FFSK: Fast Frequency Shift Keying. A method of transmitting data over a radio channel.
  • Page 126 I-Track Vehicle Management System User Guide Table of Figures Figure 1. The I-Track system structure..................9 Figure 2. Hardlock error window................14 Figure 3. IP Port Setup window.................15 Figure 4. Server Status window.................16 Figure 5.
  • Page 127 I-Track Vehicle Management System User Guide Figure 37. MapPoint Type window................53 Figure 38. Real Time delay window................53 Figure 39. Import from MIF window................54 Figure 40. Select source MIF window................54 Figure 41.
  • Page 128 I-Track Vehicle Management System User Guide Figure 78. Go to Vehicle window ................78 Figure 79. Last position request window ..............79 Figure 80. Last Position Request option select window ..........79 Figure 81. The History Manager window..............80 Figure 82.
  • Page 129 I-Track Vehicle Management System User Guide Figure 118. Last Position Request Window.............115...
  • Page 130 I-Track Vehicle Management System User Guide Index Deleting vehicle data ........ 44 Deleting waypoints ........77 Detach Vehicle ......... 48 Accuracy ........... 5 Dongle ..........7, 9, 93 ACK............92 Activating Vehicles........62 Active Vehicles ........87 Adding a New Vehicle ......
  • Page 131 I-Track Vehicle Management System User Guide Send command ........64 Send GPS Request ........66 Main toolbar..........41 Send Status ..........87 Manual Poll ........51, 52, 53 Send Status Message ....54, 55, 64 MapPoint data ......... 40 Send Text ........
  • Page 132 I-Track Vehicle Management System User Guide Version ............ 83 Waypoints .......... 20, 93 View Menu ..........40 Window menu .......... 82 Viewing Data ..........1 Window setup ........72, 73 Voice call ..........63 Voice Centre ........

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