Polycom SoundPoint IP 4000 Quick Reference Card page 2

Call Forwarding
Forwarding your calls:
1. Press the Forward softkey.
2. Enter a destination extension number or a destination outside
number with prefixes, such as a dial-out prefix (usually 9) or an area
code.
3. Press the Enable softkey to enable call forwarding.
• The phone status icon changes to indicate that call forwarding is
active.
Note: To change the destination number, first disable forwarding
(below), then follow steps 1-3 (above).
Disabling call forwarding:
1. Press the Forward softkey.
2. Press the Disable softkey.
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Conference Calls
Note: Conference calls can link three lines.
Creating a conference call:
1. Place a call to the first party and wait for them to answer.
2. Press the More softkey, then the Confrnc softkey. This puts the first
party on hold and presents a dial tone for the second call.
3. Dial the second party. When the second party answers, press the
More softkey, then the Confrnc softkey to join the parties.
Turning a call into a conference call:
1. Press the Join softkey during a call and dial the number of the party
you want to add to the call.
2. When the party answers, press the Cnfrnc softkey to join the parties.
Splitting a conference call:
1. Press the Split softkey during a conference. This places each party
individually on hold.
2. Use the Scroll Up and Scroll Down keys to select a call, then press
the Resume softkey to activate the call.
3. To go back to the other call, repeat step 2 or press the End Call
softkey.
Contact Directory
Setting up the contact directory:
1. Press the Menu key.
2. Select Features then Contact Directory.
3. Press the More softkey then press the Add softkey to enter a contact.
• Use the More, Next, and Previous softkeys to move between fields.
• Use the 1/A/a softkey to select numeric, upper case, or lower
case modes.
• At the Speed Dial Index line, the phone automatically assigns a
number. You can accept the default assignment or enter a
different number.
4. Press the Save softkey to confirm or the Delete softkey to discard.
5. Press the Menu key to return to the idle display.
Placing a call from the contact directory:
To search for a contact:
1. Press the Menu key.
2. Select Features then Contact Directory.
3. Press the More softkey then press the Search softkey.
4. Enter at least one letter of the contact's first or last name, then
press the Search softkey.
5. If the search returns multiple contacts, press the Scroll Up key or
the Scroll Down key to select the contact you want to call.
6. Press the Dial softkey to place the call.
Speed Dial
1. Press the Scroll Up key to view the Speed Dial list.
2. Enter the speed dial index number on the keypad, or press Scroll
Up or Scroll Down to select the desired number.
Do Not Disturb
1. Press the Menu key and Select Features.
2. Select Do Not Disturb. When you activate the do not disturb feature:
• Do not disturb and a flashing icon appear on the phone display.
• The phone does not ring.
• All calls are sent directly to voicemail and are logged as missed
calls.
3. Repeat steps 1 and 2 to disable Do not disturb.
Call Lists
1. Press the Menu key.
2. Select Features.
3. Select Call Lists.
4. Press the Scroll Up key or the Scroll Down key to view the call
lists. Choices are Missed Calls, Received Calls, and Placed Calls.
5. Press the Select softkey to select a call list.
6. In the call list, press the Scroll Up key or the Scroll Down key to
view the available numbers. Press the Dial softkey to place a call to
the selected number on the list.
Ring Type
1. Press the Menu key.
2. Select Settings, Basic, then Ring Type.
3. Press Scroll Up or Scroll Down to select a ring type; press the Play
softkey to listen to a selected ring type; press the Select key to set
it.
Volume Controls
Adjusting speaker volume:
1. During a call, press the Volume Up key or the Volume Down key.
2. The phone saves the speaker volume setting for all future calls.
Adjusting ringer volume:
1. Press the Volume Up key or the Volume Down key when the
phone is idle.
2. The display screen shows a volume indicator as you make
adjustments.
Muting the Microphone
1. Press the Mute key to mute the phone. When you mute the phone:
• The LEDs turn solid red.
• You can hear the caller, but the caller cannot hear you.
2. Press the Mute key again to un-mute the phone.
Adjusting the Display Contrast
1. Press the Menu key.
2. Select Settings, Basic, then Contrast.
3. To adjust the contrast, use the Down and Up and softkeys.
4. To accept changes, press the OK softkey.
05/29/07 Copyright ©2007 Whaleback Systems 01-008-01