Table of Contents
Advertisement
SECTION 3
OPERATING THE PRINTER
Click Tools, then Mail Merge. "Mail Merge Helper"
window opens. Click Create, then Envelopes. "Microsoft
Word" window opens. Click the Active Window button,
then click the Get Data button.
Next, click Open data source. Locate data file you intend to
use. (This example uses a Microsoft Excel file.) Select the
file. When the "Microsoft Excel" window opens, select
entire spreadsheet and click OK.
Next, click Edit Main Document. Click Close.
Use "Mail Merge" toolbar, click Insert Merge Field,
and begin to build layout by inserting address fields.
When you have completed setting
up layout, click "Mail Merge"
icon on toolbar and "Merge"
window opens.
In "Merge to" menu, there are
several choices for where and how
data is exported. The two that
concern us are "New Document"
and "Printer". If you choose
"New Document", merge is
created in your word application
with a separate record for each
address. If you choose "Printer",
merge is sent directly to Printer and each record will be printed.
Next selection is "Records to be merged". Select All or From.
Last selection is "When merging records". Default is "Don't print blank lines when data fields are empty."
This should be left checked.
Clicking Merge starts merging the documents.
If you chose to send merge directly to Printer and Printer is connected to computer and turned ON, Printer will start.
Pressing ENTER starts printing process.
If you have a graphic or fixed text to be printed with the data, refer to the section on Overlays.
16
Advertisement
Table of Contents
