Present And Edit Files; The Whiteboard; Screen Sharing - IBM Lotus Sametime 3.0 Quick Start Manual

Present and Edit Files

The Whiteboard

Screen Sharing

12 IBM Lotus Sametime Quick Start Guide
• Audio/Video Preferences: You can view and edit your audio and
video preferences for the Meeting Room by clicking the preferences
button beside the audio controls or in the video window.
Use either the whiteboard or screen sharing to present or edit files during
meetings. See "Presenting Information in a Meeting" in the IBM Lotus
Sametime User's Guide for advice about which tool is best for your needs.
If you have permission to edit/share, you can present an attached file on
the whiteboard, or you can draw and type on the blank whiteboard. If you
do not have permission to edit/share, you must ask the Moderator to grant
you permission.
Note The meeting creator and the Moderator can attach files to the
whiteboard when scheduling a meeting. The Moderator can attach files
during a meeting.
Present an Attached File
1. Click Whiteboard near the top of the Meeting Room.
2. Select the file name from the drop-down menu.
3. Use the whiteboard tools to emphasize information in the file. For
example, you can circle important information or underline a word in
red. Everyone in the meeting sees what you draw and type on the
whiteboard. Use the Forward Arrow and Back Arrow to move through
the pages in your presentation.
Draw or Type on the Blank Whiteboard
1. Click Whiteboard near the top of the Meeting Room.
2. Select Whiteboard from the drop-down menu.
3. Use the whiteboard tools to enter text, draw rectangles, circles, and
lines, or to create graphs, charts, and diagrams. Use the Pointer Tool to
display a marker on the whiteboard.
If you have permission to edit/share, you can share your screen with other
participants and even allow them to control your screen. If you do not have
permission to edit/share, you must ask the Moderator to grant you
permission. Before sharing your screen, make sure that any confidential
information is secure. See "Ensuring Security" in the IBM Lotus Sametime
User's Guide for more information.