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Toshiba GD-1320 Operator's Manual

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MULTIFUNCTIONAL DIGITAL SYSTEMS
Operator's Manual
for FAX Unit
GD-1320/GD-1350/
GD-1270/GD-1260

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Summary of Contents for Toshiba GD-1320

  • Page 1 MULTIFUNCTIONAL DIGITAL SYSTEMS Operator’s Manual for FAX Unit GD-1320/GD-1350/ GD-1270/GD-1260...
  • Page 2 ©2012 - 2015 TOSHIBA TEC CORPORATION All rights reserved Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of TTEC.

  • Page 3: Preface

    Preface Thank you for purchasing the Toshiba FAX Unit GD-1320/GD-1350/GD-1270/GD-1260. This Operator's Manual describes how to use the fax functions, troubleshooting and its maintenance, etc. Before using the fax functions, thoroughly read and understand this Operator's Manual. To ensure that the fax functions are used in optimum working conditions, keep this Operator's Manual in a handy place for future reference.

  • Page 4: Notice To Users

    Warning: Changes or modification made to this equipment, not expressly approved by Toshiba TEC or parties authorized by Toshiba TEC could void the user’s authority to operate the equipment.
  • Page 5 ID number and name. See  P.106 “Registering the terminal ID”. CAUTION — To reduce the risk of fire, use only No.26 AWG or larger telecommunication line cord. Toshiba America Business Solutions, Inc. 9740 Irvine Blvd.
  • Page 6 ATTENTION – Pour réduire les risques d’incendie, utiliser uniquement des conducteurs de telecommunications 26 AWG au de section superleure. Cet appareil numérique de la classe A est conforme à la norme NMB-003 du Canada. TOSHIBA OF CANADA LIMITED Office Product Group 191 McNABB STREET...
  • Page 7 CE marking is the responsibility of TOSHIBA TEC GERMANY IMAGING SYSTEMS GmbH, Carl-Schurz- Str. 7, 41460 Neuss, Germany, phone +49-(0)-2131-1245-0. For a copy of the related CE Declaration of Conformity, please contact your dealer or TOSHIBA TEC. Notice to Users...

  • Page 8: Before Reading This Manual

    Before Reading This Manual  How to read this manual  Symbols in this manual In this manual, some important items are described with the symbols shown below. Be sure to read these items before using this equipment. Indicates a potentially hazardous situation which, if not avoided, could result in death, serious injury, or serious damage, or fire in the equipment or surrounding objects.
  • Page 9  Leave in places exposed to high temperature, such as inside of a car  Leave in places exposed to direct sunlight  Rub the print side hard with a rubber and the like  Accessories Accessories Provided for GD-1320/GD-1350/GD-1270  Modular cable: 1  Operator's Manual: 1 Before Reading This Manual...

  • Page 10: General Precautions

    Product even if TOSHIBA TEC CORPORATION is advised of the possibility of such damages. TOSHIBA TEC CORPORATION shall not be liable for any loss, cost, expense, claim or damage caused by any inability to use (including, but not limited to failure, malfunction, hang-up, virus infection or other problems) which arises from use of the Product with hardware, goods or software which TOSHIBA TEC CORPORATION has not directly or indirectly supplied.

  • Page 11: Table Of Contents

    CONTENTS Preface............................1 Notice to Users ......................... 2 Before Reading This Manual ....................6 General Precautions......................... 8 Chapter 1 BEFORE USING FAX Description of Each Component ................... 12 Control panel ........................12 Touch panel......................... 15 Options ..........................16 Connecting Cables ......................... 17 Chapter 2 SENDING/RECEIVING A FAX Sending a Fax .........................
  • Page 12 Setting 2nd Line for FAX Unit .................... 112 SECURE RECEIVE......................113 Chapter 7 TROUBLESHOOTING AND SPECIFICATIONS Troubleshooting ........................118 Error codes ........................118 Error messages ......................... 118 Transmission/reception trouble ..................119 Specifications of GD-1320/GD-1350/GD-1270/GD-1260 ............ 121 INDEX ................................... 123 CONTENTS...
  • Page 13 BEFORE USING FAX This chapter describes the basics of this equipment you should learn before you start using it. Description of Each Component................... 12 Control panel ................................12 Touch panel ................................15 Options .................................16 Connecting Cables......................... 17...

  • Page 14: Chapter 1 Before Using Fax

    1 BEFORE USING FAX Description of Each Component  Control panel This section describes the buttons on the control panel used for the fax functions. For any details of the control panel not covered in this document, refer to the Quick Start Guide. e-STUDIO2550C Series / e-STUDIO5055C Series / e-STUDIO507 Series / e-STUDIO307LP 10 9 e-STUDIO857 Series...
  • Page 15 1 BEFORE USING FAX 1.BEFORE USING FAX e-STUDIO6570C Series / e-STUDIO6550C Series 1. [FAX] button Use this button to display the fax screen when you use the fax function. When you use the Internet Fax function, you also press this button. For details of the Internet Fax function, refer to the Scanning Guide.
  • Page 16 1 BEFORE USING FAX 10.[PRINT] button Use this button to print a SECURE RECEIVE fax job. 11.MEMORY RX This lamp lights when there is a received fax which is not printed yet and its data are still in the memory. 12.Touch panel ...

  • Page 17: Touch Panel

    1 BEFORE USING FAX 1.BEFORE USING FAX  Touch panel This section describes the fax screen on the touch panel. For any details of the touch panel not covered in this document, refer to the Quick Start Guide. 1. Header area The name of the currently selected function and buttons related to the current status of this equipment are shown here.

  • Page 18: Options

    1 BEFORE USING FAX  Options This section describes the options related to the fax function.  FAX Unit This unit enables the use of the fax function.  2nd Line for FAX Unit (GD-1260) This board enables the use of 2 lines for sending and receiving faxes. Description of Each Component...

  • Page 19: Connecting Cables

    1 BEFORE USING FAX Connecting Cables Be sure that the power of this equipment is turned OFF before connecting the cables. e-STUDIO2550C Series e-STUDIO5055C Series e-STUDIO6570C Series / e-STUDIO6550C Series e-STUDIO507 Series / e-STUDIO307LP Connecting Cables...
  • Page 20 1 BEFORE USING FAX e-STUDIO857 Series 1. LINE2 Connect a telephone line when the 2nd Line for FAX Unit is installed. 2. LINE Connect a telephone line. 3. TEL Connect an external telephone.  Do not connect this equipment and the external telephone to a telephone connector in parallel. ...
  • Page 21 SENDING/RECEIVING A FAX This chapter describes how to send and receive a fax. Sending a Fax ......................... 20 Basic procedures..............................20 Handling an original..............................24 Setting the transmission conditions ........................29 Specifying the recipient ............................33 Other transmissions .............................41 Receiving a Fax ........................44 Reception mode ..............................44 Originals and paper ..............................45...

  • Page 22: Sending A Fax

    2 SENDING/RECEIVING A FAX Sending a Fax  Basic procedures This section describes the basic procedures to send a fax. For details of in-depth operations, see the page under each procedure as required. Besides the basic sending functions described in this page, there are various useful ways to send a fax. These procedures are described in the following pages.
  • Page 23 2 SENDING/RECEIVING A FAX 2.SENDING/RECEIVING A FAX Specify the recipient. To specify the recipient, dial the number using the digital keys on the control panel or use the address book.  P.33 “Specifying the recipient” To display the preview screen, press [PREVIEW]. This feature is available when the hard disk is installed in the equipment.
  • Page 24 2 SENDING/RECEIVING A FAX Press [SEND]. The fax is sent or reserved.  Alternatively, you can press the [START] button on the control panel.  In the memory transmission mode, the original is scanned into memory. Once a connection has been made, this equipment automatically starts sending the scanned document.
  • Page 25 2 SENDING/RECEIVING A FAX 2.SENDING/RECEIVING A FAX Redial function In the memory transmission mode, if the fax cannot be sent due to a busy-line, the fax number is redialed automatically to send the fax. By default, this equipment redials 3 times at 1-minute intervals. Batch transmission function If there are multiple transmission jobs to the same recipient in memory, you can send them at once using this function, resulting in reduction of communication costs.

  • Page 26: Handling An Original

    2 SENDING/RECEIVING A FAX  Handling an original  Originals that can be sent This equipment can send a fax of the following originals. You can place 1-sided or 2-sided originals of the media types, such as standard paper, recycled paper and paper having holes (2, 3 or 4 holes) for filing, on the RADF (Reversing Automatic Document Feeder).

  • Page 27: Placing The Original On The Original Glass

    2 SENDING/RECEIVING A FAX 2.SENDING/RECEIVING A FAX  Original scanning range The following figures show the original scanning area. Any information in the shaded area is not printed on the paper. 1. LD, LG, LT-R, ST-R, COMP, A3, A4-R, A5-R, B4, B5-R, FOLIO 2.
  • Page 28 2 SENDING/RECEIVING A FAX Align the original against the left inner corner of the glass.  Different size originals can also be sent in one transmission.  When an original of any size other than LT/A4 is placed in the direction shown in the above left figure, transmission to a recipient is carried out so that the pre-entered sender information is printed in position A in the figure.

  • Page 29: Placing The Original(S) On The Radf

    2 SENDING/RECEIVING A FAX 2.SENDING/RECEIVING A FAX  Placing the original(s) on the RADF This section describes how to set the original(s) on the RADF (Reversing Automatic Document Feeder). When the originals are placed on the RADF, the uppermost page is the first to be scanned and sent. After aligning the originals, place them with their face up and slide the guides to rest against the edges of the originals.
  • Page 30 2 SENDING/RECEIVING A FAX Sending different width originals To set different width originals, adjust the side guides to the widest original size, and then align the original against the front side. Available combinations of the original size are as follows. ...

  • Page 31: Setting The Transmission Conditions

    2 SENDING/RECEIVING A FAX 2.SENDING/RECEIVING A FAX  Setting the transmission conditions You can set the fax transmission conditions.  The transmission conditions are only applied to the current transmission. They return to the default settings after the transmission.  Each default setting of resolution, original mode, exposure, transmission mode and ECM is adjustable. ...
  • Page 32 2 SENDING/RECEIVING A FAX RESOLUTION Set the resolution based on the fineness of the original. STANDARD: This is suitable for an original with regular size text. FINE: This is suitable for an original with small size text and fine illustrations. U-FINE: This is suitable for an original with ultra-fine illustrations.
  • Page 33 2 SENDING/RECEIVING A FAX 2.SENDING/RECEIVING A FAX Switch the ECM (Error Correction Mode) communication ON or OFF. ECM is an internationally standardized communication mode that automatically corrects errors that occur during fax transmissions. With this setting option ON, even when the transmitted data have been affected by noise during communication, this mode allows good communication without image distortion by automatically resending the parts that have been affected.
  • Page 34 2 SENDING/RECEIVING A FAX  Changing the settings for each page You can change the scanning conditions (RESOLUTION, MODE, EXPOSURE and ORIGINAL) for each page. Specify the recipients and press [SEND] to start scanning a document. When the scanning of the original is completed, the confirmation screen for the next original is displayed.

  • Page 35: Specifying The Recipient

    2 SENDING/RECEIVING A FAX 2.SENDING/RECEIVING A FAX  Specifying the recipient There are various ways to specify the recipient, such as Direct entry with the control panel and Address book entry. To use the address book, you need to register recipients’ fax numbers to the book in advance. For details of the operation, refer to the MFP Management Guide or TopAccess Guide.
  • Page 36 2 SENDING/RECEIVING A FAX Confirm the fax number displayed on the fax screen.  To delete each entered value, press [BACK SPACE].  To delete all the entered values at once, press the [CLEAR] button on the control panel.  To confirm all the selected recipients or delete unnecessary recipients, press [DESTINATION]. ...

  • Page 37: Specifying The Recipient In The Address Book

    2 SENDING/RECEIVING A FAX 2.SENDING/RECEIVING A FAX  Specifying the recipient in the address book In the address book, you can specify the recipient. Press [SINGLE] tab to display the list of the addresses, and then press the recipient’s FAX icon ( ...

  • Page 38: Group Entry

    2 SENDING/RECEIVING A FAX  Group entry In the address book, you can specify the group to which you want to send a fax. Press [GROUP] tab to display the list of the groups, and then press the group name. ...
  • Page 39 2 SENDING/RECEIVING A FAX 2.SENDING/RECEIVING A FAX Key in the desired ID number (1 to 3000) using the digital keys on the control panel, and then press [OK]. The ID number is the one shown in the destination name box. The number ranges from 0001 to 3000. The page including the entered ID number is displayed.

  • Page 40: Searching For The Recipient's Fax Number

    2 SENDING/RECEIVING A FAX  Searching for the recipient's fax number You can search for the recipient's fax number from the address book and LDAP server. To search for the recipient's fax number from the LDAP (Lightweight Directory Access Protocol) server, the name of the LDAP server to be connected is required to be registered to this equipment in advance.
  • Page 41 2 SENDING/RECEIVING A FAX 2.SENDING/RECEIVING A FAX Selecting the LDAP server To search for the recipient's fax number in the LDAP server, press the pull-down menu in the recipient search menu. The list of the LDAP servers is displayed. Press the LDAP server name you want to search, and then press [OK].

  • Page 42: Confirming The Recipients

    2 SENDING/RECEIVING A FAX  Confirming the recipients You can confirm the recipients which you specified or delete unnecessary recipients. Press [DESTINATION]. The recipient list screen is displayed. Select the recipient you want to delete, and then press [DELETE].  Press to switch the pages.

  • Page 43: Other Transmissions

    2 SENDING/RECEIVING A FAX 2.SENDING/RECEIVING A FAX  Other transmissions  On-hook transmission In this mode, you can dial and perform direct fax transmission without picking up the handset of the external telephone. On-hook Transmission is available when on the upper right of the screen is OFF. When the 2nd Line for FAX Unit (optional) is installed, on-hook transmission using 2nd line is not available.

  • Page 44: Off-Hook Transmission

    2 SENDING/RECEIVING A FAX  Off-hook transmission In this mode, you can pick up the handset of the external telephone to dial and perform direct fax transmission. Off-hook Transmission is available when on the upper right of the screen is OFF. Place the original(s).
  • Page 45 2 SENDING/RECEIVING A FAX 2.SENDING/RECEIVING A FAX Press [SEND]. Check the fax image after the preview is displayed. Press [OK] if you send it without any change. The fax will then be sent.  To send another original, place it on the original glass or RADF (Reversing Automatic Document Feeder), and then press the [START] button on the control panel.

  • Page 46: Receiving A Fax

    2 SENDING/RECEIVING A FAX Receiving a Fax  Reception mode This section describes how to receive a fax. Refer to the appropriate section for your current reception mode. The reception mode can be set on the ADMIN menu. For details of the current setting, ask your administrator. Besides the receiving methods described in this page, there are various useful ways to receive a fax.

  • Page 47: Originals And Paper

    2 SENDING/RECEIVING A FAX 2.SENDING/RECEIVING A FAX  Memory reception In the following conditions, faxes cannot be printed. If this happens, received fax data are stored in the memory, and printing is resumed as soon as this equipment is ready. As the memory reception function is always enabled, you do not need to make any setting.

  • Page 48: Paper Priority When There Is No Same Size Paper

    2 SENDING/RECEIVING A FAX  Paper priority when there is no same size paper When both “RX reduction printing” and “Discard printing” are set to ON, paper is selected according to the following priority: 1. Paper of the same size and the same orientation as the original 2.
  • Page 49 2 SENDING/RECEIVING A FAX 2.SENDING/RECEIVING A FAX A/B format Size of Original being Received Priority FOLIO FOLIO Reduced to 75% Reduced to 75%  When the corresponding paper size is not available, in most cases, the scanned original is printed on paper of a larger size.
  • Page 51 CHECKING AND CANCELING THE COMMUNICATIONS This chapter describes how to check and cancel fax communications. Checking Communications ....................50 Checking reserved transmissions ........................50 Checking communication status (log)........................51 Canceling the Transmission....................53 Canceling the memory transmission ........................53 Canceling direct transmissions..........................55 Canceling reserved transmissions ........................56...

  • Page 52: Chapter 3 Checking And Canceling The Communications

    3 CHECKING AND CANCELING THE COMMUNICATIONS Checking Communications  Checking reserved transmissions You can check reserved fax transmissions. Press [JOB STATUS]. Select [FAX].  Reserved transmission jobs are listed in the reversed chronological order from top to bottom.  Press to switch the pages.

  • Page 53: Checking Communication Status (Log)

    3 CHECKING AND CANCELING THE COMMUNICATIONS 3.CHECKING AND CANCELING THE COMMUNICATIONS  Checking communication status (log) You can check the log of fax transmissions and receptions. Press [JOB STATUS]. Select the [LOG] tab, and then press [SEND] or [RECEIVE]. Checking Communications...
  • Page 54 3 CHECKING AND CANCELING THE COMMUNICATIONS The list of the communication status is displayed.  Transmissions or receptions are listed in the reversed chronological order from top to bottom.  Press to switch the pages.  Up to the latest 40 or 120 transmission/reception records can be listed on the log. The maximum number can be set on the ADMIN menu.

  • Page 55: Canceling The Transmission

    3 CHECKING AND CANCELING THE COMMUNICATIONS Canceling the Transmission  Canceling the memory transmission You can cancel the memory transmission during scanning.  When using the original glass This section describes how to cancel the memory transmission when an original is placed on the original glass.
  • Page 56 3 CHECKING AND CANCELING THE COMMUNICATIONS  When using the RADF (Reversing Automatic Document Feeder) This section describes how to cancel the memory transmission when an original is placed on the RADF. Press the [STOP] button on the control panel while the originals are being scanned. Scanning is paused.

  • Page 57: Canceling Direct Transmissions

    3 CHECKING AND CANCELING THE COMMUNICATIONS 3.CHECKING AND CANCELING THE COMMUNICATIONS  Canceling direct transmissions You can cancel the direct transmission during scanning. Even if you cancel transmission in the direct TX mode, the part of the original that was scanned before transmission is canceled has been sent.

  • Page 58: Canceling Reserved Transmissions

    3 CHECKING AND CANCELING THE COMMUNICATIONS  Canceling reserved transmissions You can display the list of the reserved transmissions, and cancel the reserved transmissions that are in the queue or in progress. Press [JOB STATUS], and then select the [FAX] tab. The list of the reserved transmissions is displayed.
  • Page 59 ADVANCED FUNCTIONS This chapter describes useful functions of this equipment. Transmitting 2-Sided Originals ..................... 58 Priority Transmission......................60 Polling Communication ......................61 Polling transmission .............................61 Polling reception..............................62 Mailbox Transmission......................63 Registering/printing/deleting an original .......................64 Sending/retrieving an original..........................68 Creating/modifying/deleting a mailbox .........................71 Chain Dial Communication....................

  • Page 60: Transmitting 2-Sided Originals

    4 ADVANCED FUNCTIONS Transmitting 2-Sided Originals You can send a copy of 2-sided originals by fax using the RADF (Reversing Automatic Document Feeder). Note that each setting will automatically return to its default setting when transmission is completed. Place the original(s) on the RADF. ...
  • Page 61 4 ADVANCED FUNCTIONS 4.ADVANCED FUNCTIONS Specify the recipient’s fax number.  P.33 “Specifying the recipient” Press [SEND].  P.20 “Basic procedures” Transmitting 2-Sided Originals...

  • Page 62: Priority Transmission

    4 ADVANCED FUNCTIONS Priority Transmission You can send a fax prior to other reserved transmissions (including redial standby). Note that each setting will automatically return to its default setting when transmission is completed. Place the original(s).  P.24 “Handling an original” Press the [FAX] button on the control panel.

  • Page 63: Polling Communication

    To use the polling communication function with the password verification applied, the fax machines of both the sender and recipient have to be Toshiba Fax machines (MFP). Place the original(s).

  • Page 64: Polling Reception

    4 ADVANCED FUNCTIONS Press the [START] button on the control panel.  Upon request of the recipient's fax machine, the data of the original stored into memory are sent automatically. Once they are sent, they are deleted from memory.  You can delete the data of the original from memory by canceling the polling transmission. ...

  • Page 65: Mailbox Transmission

    4 ADVANCED FUNCTIONS Mailbox Transmission This function is used to communicate between fax machines compatible with a mailbox function (ITU-T compatible). The owners of these fax machines can input or retrieve the data of the originals in the mailbox. There are 3 types of mailbox: confidential mailbox, bulletin board mailbox and relay station mailbox. To perform mailbox communication, the mailboxes must be created in advance.

  • Page 66: Registering/Printing/Deleting An Original

    4 ADVANCED FUNCTIONS  Registering/printing/deleting an original This section describes the operations of the mailbox in this equipment.  Registering an original You can register an original to the confidential or bulletin board mailbox in this equipment. To register the originals to confidential or bulletin board mailbox, the confidential or bulletin board mailbox must be created in advance.
  • Page 67 4 ADVANCED FUNCTIONS 4.ADVANCED FUNCTIONS Press [BOX NUMBER] to display the entry screen. Key in the box number, and then press [OK].  If a password has been set to the selected bulletin board mailbox, key in the password in the same way as the box number.

  • Page 68: Printing An Original

    4 ADVANCED FUNCTIONS  Printing an original You can print the original registered in the confidential or bulletin board mailbox in this equipment. Press the [FAX] button on the control panel.  P.20 “Basic procedures” Press the [ADVANCED] tab, and then press [ITU MAILBOX]. This screen is the same as the one you see when you register the original.

  • Page 69: Deleting An Original

    4 ADVANCED FUNCTIONS 4.ADVANCED FUNCTIONS  Deleting an original You can delete the original registered in the confidential or bulletin board mailbox in this equipment. Press the [FAX] button on the control panel.  P.20 “Basic procedures” Press the [ADVANCED] tab, and then press [ITU MAILBOX]. This screen is the same as the one you see when you register the original.

  • Page 70: Sending/Retrieving An Original

    4 ADVANCED FUNCTIONS  Sending/retrieving an original This section describes the operations of the mailbox in the recipient's fax machine.  Sending an original You can send an original to the confidential/bulletin board/relay station mailbox in this equipment. Place the original(s). ...

  • Page 71: Retrieving An Original

    4 ADVANCED FUNCTIONS 4.ADVANCED FUNCTIONS Press [BOX NUMBER] to display the entry screen. Key in the box number, and then press [OK]. If a password has been set to the selected mailbox, key in the password in the same way as the box number.
  • Page 72 4 ADVANCED FUNCTIONS Press [BOX NUMBER] to display the entry screen. Key in the box number, and then press [OK]. If a password has been set to the selected mailbox, key in the password in the same way as the box number.

  • Page 73: Creating/Modifying/Deleting A Mailbox

    4 ADVANCED FUNCTIONS 4.ADVANCED FUNCTIONS  Creating/modifying/deleting a mailbox This section describes how to manage the mailbox in this equipment. In the list, you can view the status of the mailbox registered to this equipment.  P.88 “Mailbox/relay box report” ...

  • Page 74: Creating/Modifying A Relay Station Mailbox

    4 ADVANCED FUNCTIONS Press [BOX NUMBER] to display the entry screen, key in the box number(s) (a maximum of 20 digits), and then press [OK].  If you want to set a password (a maximum of 20 digits), key in the password in the same way as the box number.
  • Page 75 4 ADVANCED FUNCTIONS 4.ADVANCED FUNCTIONS Press [BOX NUMBER] to display the entry screen. Key in the box number(s) (a maximum of 20 digits), and then press [OK].  If you want to set a password (a maximum of 20 digits), key in the password in the same way as the box number.

  • Page 76: Deleting A Mailbox

    4 ADVANCED FUNCTIONS Specify the recipient to which you want to send the report, and then press [OK].  P.33 “Specifying the recipient” Only one recipient can be specified. The confirmation screen for printing the received copy of the original is displayed. If you want to print it out whenever a copy of the original is delivered, press [ALWAYS].
  • Page 77 4 ADVANCED FUNCTIONS 4.ADVANCED FUNCTIONS In the “BOX TYPE” group, press [CONFIDENTIAL], [BULLETIN BD] or [RELAY]. In the “MODE” group, press [BOX DELETE], and then [OK]. If the selected mailbox has not been set, an error message is displayed and you are unable to proceed. Press [BOX NUMBER] to display the entry screen.

  • Page 78: Chain Dial Communication

    4 ADVANCED FUNCTIONS Chain Dial Communication You can chain pre-registered sets of numbers to form a dialing string. For example, you can form the desired number by specifying sets of numbers registered in the address book sequentially such as region code, area code and fax numbers.

  • Page 79: Delayed Transmission Reservation

    4 ADVANCED FUNCTIONS Delayed Transmission Reservation You can send a fax at a specified date and time. It is useful when you want to make use of off-peak discounts (e.g. nighttime) or you want to send a fax to a country which has a time difference. Place the original(s).

  • Page 80: Recovery Transmission

    4 ADVANCED FUNCTIONS Recovery Transmission You can save the data of originals, which were not sent after redialing a specified number of times, in the memory and resend them without placing the originals. Enabling or disabling this function or a period of time for the data to be retained can be set on the ADMIN menu.

  • Page 81: Onramp Gateway

    4 ADVANCED FUNCTIONS Onramp Gateway The onramp gateway function allows for an original sent from another mailbox-supported fax machine to be converted into E-mail data, which will be sent to a pre-registered E-mail address, via the mailbox (relay station) in this equipment. 1.

  • Page 82: Offramp Gateway

    4 ADVANCED FUNCTIONS Offramp Gateway The offramp gateway function allows for E-mail or Internet Fax sent from another device to be converted into standard fax data via this equipment, which will be sent to the recipient specified by the sender via a public telephone line.

  • Page 83: Save As File

    4 ADVANCED FUNCTIONS Save as File While sending a fax, you can save the fax as a file to a shared folder in this equipment or in a client computer. That file can be accessed from client computers on a network. To save a fax as a file into a shared folder in a client computer, you must make the “Save as file”...
  • Page 84 4 ADVANCED FUNCTIONS Select the location where you want to save the file and the file format, and then press [OK].  When PDF-MULTI, TIFF-MULTI, or XPS-MULTI is selected, the file should be saved as a multiple- page file. When PDF-SINGLE, TIFF-SINGLE, or XPS-SINGLE is selected, the file should be saved as a single-page file.

  • Page 85: Printing Secure Receive Fax Jobs

    4 ADVANCED FUNCTIONS Printing SECURE RECEIVE fax jobs When the PRINT DATA lamp on the control panel is lit, there is a received SECURE RECEIVE fax job. You can print the fax data by entering your PRINT PASSWORD. This lamp does not light when the equipment is in the Super Sleep mode. Press the [PRINT] button on the control panel.
  • Page 86 4 ADVANCED FUNCTIONS Press [PASSWORD]. Enter the password for printing a received SECURE RECEIVE fax, and then press [OK] to start printing.  Use the password set by your administrator for each line. Printing SECURE RECEIVE fax jobs...

  • Page 87: Printing Lists And Reports

    PRINTING LISTS AND REPORTS This chapter explains how to print lists and reports. Printing Lists & Reports Manually ..................86 Journal (transmission journal/reception journal)....................86 Reservation list ..............................87 Mailbox/relay box report ............................88 Printing Lists & Reports Automatically................89 Lists/Reports Samples......................90 Transmission journal ............................90 Reception journal ..............................91 Reservation list ..............................91...

  • Page 88: Printing Lists & Reports Manually

    5 PRINTING LISTS AND REPORTS Printing Lists & Reports Manually You can print lists and reports (journals) manually. For samples of lists and reports, see the following section.  P.90 “Lists/Reports Samples”  Lists and reports are printed on LT/A4-size paper. If this equipment has run out of LT/A4-size paper, lists and reports will be printed on larger sized paper.

  • Page 89: Reservation List

    5 PRINTING LISTS AND REPORTS 5.PRINTING LISTS AND REPORTS Press [JOURNAL]. If [JOURNAL] is pressed with the transmission/reception records selected, the journal of the selected file is printed.  Reservation list You can print a list of the reserved transmissions. Press [JOB STATUS].

  • Page 90: Mailbox/Relay Box Report

    5 PRINTING LISTS AND REPORTS  Mailbox/relay box report You can print a list of the current status of the mailboxes registered to this equipment. Press the [FAX] button on the control panel.  P.20 “Basic procedures” Press the [ADVANCED] tab, and then press [ITU MAILBOX LIST]. Printing Lists &...

  • Page 91: Printing Lists & Reports Automatically

    5 PRINTING LISTS AND REPORTS Printing Lists & Reports Automatically You can print lists and reports automatically. For samples of lists and reports, see the following section.  P.90 “Lists/Reports Samples” Lists and reports are automatically printed according to the settings that the administrator made, so no user operation is required.

  • Page 92: Lists/Reports Samples

    5 PRINTING LISTS AND REPORTS Lists/Reports Samples  Transmission journal Terminal ID Sender’s Fax number (Line2) Sender’s Fax number (Line1) Journal (or list) ROM version outputting date and time TRANSMISSION JOURNAL XXXXXXXXXXX XXXX-XXX TIME : 05-10-2012 17:55 FAX NO.1 : 2131234567 FAX NO.2 : 2131235678 NAME...

  • Page 93: Reception Journal

    5 PRINTING LISTS AND REPORTS 5.PRINTING LISTS AND REPORTS  Reception journal RECEPTION JOURNAL XXXXXXXXXXX XXXX-XXX TIME : 05-10-2012 17:55 FAX NO.1 : 2131234567 FAX NO.2 : 2131235678 NAME : Aaabbb L.A. FILE NO. DATE TIME DURATION FROM DEPT MODE STATUS 05.10 14:23 00:00...

  • Page 94: Mailbox/Relay Box Report

    5 PRINTING LISTS AND REPORTS  Mailbox/relay box report MAILBOX/RELAY BOX REPORT TIME : 05-10-2012 18:00 FAX NO.1 : 2131234567 FAX NO.2 : 2131235678 NAME : Aaabbb L.A. MAIL BOX BOX NO. BOX TYPE FILE NO. DATE TIME FROM 11222 BULLETIN BD 11231 CONFIDENTIAL...

  • Page 95: Memory Transmission Report

    5 PRINTING LISTS AND REPORTS 5.PRINTING LISTS AND REPORTS  Memory transmission report MEMORY TRANSMISSION REPORT TIME : 05-10-2012 17:48 FAX NO.1 : 2131234567 FAX NO.2 : 2131235678 NAME : Aaabbb L.A. FILE NO. DATE 05.10 17:11 ABC EXPRESS DOCUMENT PAGES START TIME 05.10 17:13 END TIME...

  • Page 96: Transmission Report

    5 PRINTING LISTS AND REPORTS  Transmission report TRANSMISSION REPORT XXXXXXXXXXX XXXX-XXX TIME : 05-10-2012 17:55 FAX NO.1 : 2131234567 FAX NO.2 : 2131235678 NAME : Aaabbb L.A. FILE NO. DATE TIME DURATION DEPT MODE STATUS 05.10 17:20 00:32 3109998888 EC 603 For the error codes displayed in the “STATUS”...

  • Page 97: Multi Polling Report

    5 PRINTING LISTS AND REPORTS 5.PRINTING LISTS AND REPORTS  Multi polling report MULTI POLLING REPORT TIME : 05-10-2012 18:18 FAX NO.1 : 2131234567 FAX NO.2 : 2131235678 NAME : Aaabbb L.A. FILE NO. : 014 DATE : 05.10 18:02 START TIME : 05.10 18:17 END TIME...

  • Page 98: Relay Tx Relay Station Report

    5 PRINTING LISTS AND REPORTS  Relay TX relay station report RELAY TX RELAY STATION REPORT TIME : 05-10-2012 14:46 FAX NO.1 : 2131234567 FAX NO.2 : 2131235678 NAME : Aaabbb L.A. FILE NO. : 013 DATE : 05.10 14:45 DOCUMENT PAGES FROM : 7141234567...

  • Page 99: Relay Station Report

    5 PRINTING LISTS AND REPORTS 5.PRINTING LISTS AND REPORTS  Relay station report RELAY STATION REPORT TIME : 05-10-2012 13:33 FAX NO.1 : 2131234567 NAME : Aaabbb L.A. FILE NO. : 734 DATE : 05.10 13:33 RELAY BOX : 777 DOCUMENT PAGES FROM : 214...

  • Page 101: Setting Items

    SETTING ITEMS This chapter describes the user and administrator settings related to the fax function. User Settings ........................100 Fax settings ................................100 Administrator Settings......................104 Registering the terminal ID ..........................106 Setting the initial setup ............................107 Setting RX printing .............................109 Setting recovery transmission ..........................111 Setting 2nd Line for FAX Unit ..........................

  • Page 102: User Settings

    6 SETTING ITEMS User Settings  Fax settings Set the initial settings for the fax transmission functions. Press the [USER FUNCTIONS] button on the control panel. Press [FAX]. User Settings...
  • Page 103 6 SETTING ITEMS 6.SETTING ITEMS Set each setting item, and then press [OK]. Press to switch the pages. RESOLUTION Set the resolution based on the fineness of the original. STANDARD: This is suitable for an original with regular size text. FINE: This is suitable for an original with small size text and detailed illustrations.
  • Page 104 6 SETTING ITEMS ORIGINAL MODE Set the scanning mode based on the type of the original. TEXT: This is suitable for an original with text and line drawings. TEXT/PHOTO: This is suitable for an original with a mixture of text and photos. PHOTO: This is suitable for an original with photos.
  • Page 105 6 SETTING ITEMS 6.SETTING ITEMS Switch the ECM (Error Correction Mode) communication ON or OFF. ECM is an internationally standardized communication mode that automatically corrects errors that occur during fax transmissions. With this setting option ON, even when the transmitted data have been affected by noise during communication, this mode allows good communication without image distortion by automatically resending the part that have been affected.

  • Page 106: Administrator Settings

    6 SETTING ITEMS Administrator Settings This section describes the FAX menu managed by the administrator. Follow the procedures below to display the menu you want to operate. Press the [USER FUNCTIONS] button on the control panel. Press [ADMIN] tab, and then press [PASSWORD]. Enter the administrator password, and then press [OK].
  • Page 107 6 SETTING ITEMS 6.SETTING ITEMS Press [FAX]. The FAX menu is displayed. The following section describes each menu. Administrator Settings...

  • Page 108: Registering The Terminal Id

    6 SETTING ITEMS  Registering the terminal ID This section describes how to register the terminal ID of this equipment. If the terminal ID is registered in advance, sender information can be printed on the leading edge on the transmitted original, and receiver information on the trailing edge on the received fax.

  • Page 109: Setting The Initial Setup

    6 SETTING ITEMS 6.SETTING ITEMS Example of how sender information is printed on paper Sender information is printed about 5 mm (0.2 inch) from the top edge of the transmitted copy of the original. 05-10-2012 15:08 FROM-Aaabbb 1234567890 T-069 P0001/0001 F-049 File number Sender’s ID (Fax) number...
  • Page 110 6 SETTING ITEMS Set each option, and then press [OK]. Setting these items may not be required since they may not be displayed on the screen (it depends on your country or region). Press to switch the pages. RX MODE Set the fax reception mode.

  • Page 111: Setting Rx Printing

    6 SETTING ITEMS 6.SETTING ITEMS  Setting RX printing You can set up options to print a received fax. In the Administrator’s Function List, you can view the status of the options. For details of the operation to print the list, refer to the MFP Management Guide. Press [RX PRINT].
  • Page 112 6 SETTING ITEMS DUPLEX PRINT You can switch duplex printing ON or OFF. With it being set to ON, received documents are printed on both sides of paper.  Duplex printing is available only if the received fax sizes and resolution are the same. ...

  • Page 113: Setting Recovery Transmission

    6 SETTING ITEMS 6.SETTING ITEMS  Setting recovery transmission You can set a period of time to retain original data in the memory for the recovery transmission function, or whether enabling or disabling this function. Press [RECOVERY TX]. Press [ 24H] or [ 1H] to set the document-stored time, and then press [OK].

  • Page 114: Setting 2Nd Line For Fax Unit

    6 SETTING ITEMS  Setting 2nd Line for FAX Unit You can make settings so that two lines can be used at the same time using the 2nd Line for FAX Unit installed. In addition to the settings described below, you need to: ...

  • Page 115: Secure Receive

    6 SETTING ITEMS 6.SETTING ITEMS  SECURE RECEIVE The SECURE RECEIVE function allows you to store received fax jobs in the equipment without printing them. With this function, you can prevent the leaking of confidential information in a fax received when no people are present in your office, such as nighttime or holidays, or when an unspecified number of people visit your office.
  • Page 116 6 SETTING ITEMS [WEEKLY SCHEDULE] You can set the time for each day of the week for automatically enabling or disabling the SECURE RECEIVE function.  Time is displayed in 24-hour format.  To enable the function throughout the day, set [DISABLE]/[ENABLE] to 00:00/00:00. ...
  • Page 117 6 SETTING ITEMS 6.SETTING ITEMS Enter the password and press [OK]. Press [RETYPE NEW PASSWORD], enter the same password again, and then press [OK].  Up to 20 alphanumeric characters (including the following symbols) can be entered for the password. You can use alphanumerics and the following symbols.
  • Page 119 TROUBLESHOOTING AND SPECIFICATIONS This chapter describes troubleshooting and specifications of GD-1320/GD-1350/GD-1270/GD-1260. Troubleshooting ........................118 Error codes ................................. 118 Error messages ..............................118 Transmission/reception trouble .......................... 119 Specifications of GD-1320/GD-1350/GD-1270/GD-1260 ............ 121...

  • Page 120: Troubleshooting

    7 TROUBLESHOOTING AND SPECIFICATIONS Troubleshooting  Error codes Below is a list of error codes that you might see in the lists or reports. Error Code Description Remedy 0012 Original misfeed Clear the misfed original. 0013 Door open Firmly close the open door. 0020 Power interruption Check the power interruption report.

  • Page 121: Transmission/Reception Trouble

    7 TROUBLESHOOTING AND SPECIFICATIONS 7.TROUBLESHOOTING AND SPECIFICATIONS Never attempt to repair, disassemble or modify the equipment by yourself. You could cause a fire or get an electric shock. Always contact your service representative for maintenance or repair of the internal parts of the equipment. For error messages not listed above and their solutions, refer to the Troubleshooting Guide.
  • Page 122 7 TROUBLESHOOTING AND SPECIFICATIONS Reception troubles Trouble Check Point Originals cannot be received  Did you replace the handset before you pressed the [START] button? even if “RECEIVE” is displayed When you answer a call on the handset to receive a Fax, do not and the [START] button is replace the handset until you press the [START] button.

  • Page 123: Specifications Of Gd-1320/Gd-1350/Gd-1270/Gd-1260

    7 TROUBLESHOOTING AND SPECIFICATIONS Specifications of GD-1320/GD-1350/GD-1270/GD-1260 Model Name GD-1320 (For FC-2050C/2550C, FC-2555C/3055C/3555C/4555C/5055C) GD-1350 (For DP-2072/2572/3072/3572/4572/5072, DP-5570/6570/7570/8570, DP-3031) GD-1270 (For FC-5560C/6560C/6570C, FC-5540C/6540C/6550C) Size of Original A3, A4, A4-R, A5, A5-R, B4, B5, B5-R, FOLIO (A/B format) Recording Paper A3, A4, A4-R, A5-R, B4, B5, B5-R, FOLIO, LD, LG, LT, LT-R, ST-R, COMP...

  • Page 125: Index

    INDEX Numerics Mailbox Transmission ..71 creating the confidential or bulletin board mailbox ........18 2nd Line for FAX Unit ....72 creating/modifying a relay station mailbox ............58 2-Sided originals ..........74 deleting a mailbox ..........67 deleting an original ..........104 ..........
  • Page 126 ............23 Redial function ............110 REDUCTION ..........63 Relay station mailbox ..........50 Reserved transmissions ..........30 RESOLUTION ............110 ROTATE SORT .................102 ...............108 RX MODE ............112 RX ONLY (24HR) ...........112 RX ONLY (TIMER) ..............109 RX printing ............103 RX SPEED LIMIT ..............81 Save as File ....102 SECURE RECEIVE FORCED SETTING ..........
  • Page 127 Printed in Malaysia GD-1320/GD-1350/GD-1270/GD-1260 OME120024E0...
  • Page 128 MULTIFUNCTIONAL DIGITAL SYSTEMS Operator’s Manual for FAX Unit GD-1320/GD-1350/ GD-1270/GD-1260 1-11-1, OSAKI, SHINAGAWA-KU, TOKYO, 141-8562, JAPAN 6LJ62063000 R120120L0506-TTEC ©2012 - 2015 TOSHIBA TEC CORPORATION All rights reserved Ver05 F 2015-01 Patent; http://www.toshibatec.co.jp/en/patent/...

This manual is also suitable for:

Gd-1350Gd-1260Gd-1270

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