Lexmark 3200 User Manual
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Lexmark 3200 User Manual

Lexmark 3200 User Manual

Mfp options
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3100, 3200

MFP options

User's Guide
3100
3200
October 2002
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Quick Reference
www.lexmark.com

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  • Page 1: Mfp Options

    3100, 3200 MFP options User’s Guide 3100 3200 October 2002 Click here for Quick Reference www.lexmark.com...
  • Page 2 Lexington, Kentucky 40550, U.S.A. In the United Kingdom and Eire, send to Lexmark International Ltd., Marketing and Services Department, Westhorpe House, Westhorpe, Marlow Bucks SL7 3RQ. Lexmark may use or distribute any of the information you supply in any way it believes appropriate without incurring any obligation to you. You can purchase additional copies of publications related to this product by calling 1-800-553-9727.

  • Page 3: Table Of Contents

    Contents Chapter 1: Making copies... 1 Quick copies... 1 Examples of typical jobs... 1 Adjust copy quality ... 4 Select the content... 5 Set the duplex option... 6 Set Collation/Finishing features... 6 Save paper when you print... 6 Select your copy media ... 7 Chapter 2: Sending faxes ...
  • Page 4 Chapter 7: Customizing your MFP configuration ... 23 Customize copy settings ... 23 Restore factory default settings... 23 Manually set basic fax information ... 24 Create permanent fax destinations ... 25 Change fax send and receive settings ... 25 Adjust analog send fax options ... 26 Adjust analog receive fax options...
  • Page 5 Scan to e-mail status... 46 Scan to FTP status... 47 Job Accounting status ... 48 Scan to e-mail errors ... 48 Scan to FTP errors ... 50 Work with destination lists ... 50 Chapter 11: Solving scanning problems ... 52 Preventing paper jams ...

  • Page 6: Chapter 1: Making Copies

    Making copies Quick copies Make sure the MFP (Multifunction Printer) control panel is in copy mode and the Ready status message is displayed. If necessary, press Stop/Clear to return to copy mode. Load all pages in the automatic document feeder of the scanner. Place the pages according to the drawing on the scanner.
  • Page 7 Job 2: mixed content Make eight copies of a two-page, letter-size document containing one drawing within the text. Load all pages in the automatic document feeder of the scanner. Place the pages according to the drawing on the scanner. Press Collation/Finishing until you see Collate appear on the control panel display. Press Content until the mixed light comes on.
  • Page 8 Job 5: enlarge copies Enlarge a black-and-white drawing so you can see it better and make annotations. Place the document on the flatbed of the scanner. Press Enlarge. Hold down the button to rapidly increase the scaling factor. Release the button when 125% appears on the control panel display. You may need to experiment to get the copy just the way you want it.

  • Page 9: Adjust Copy Quality

    Adjust copy quality You can use the settings in the following tables to adjust the output quality of your copies. Change the brightness Feature Description Lighter Produces lighter copies. Darker Produces darker copies. Set the copy size Feature Description Copy Size Selects the size of the copy being made from the available paper sizes in the printer.

  • Page 10: Select The Content

    Select the content Content defines what kind of original is being copied. One of the content features is always selected. The current selection is indicated by one of the three content lights being on. Feature Description text Original document is composed entirely of text, simple line-art graphics, or a combination of both.

  • Page 11: Set The Duplex Option

    Set the duplex option Duplex option Description Two single-sided originals are copied to one two-sided copy (long edge or short edge). One double-sided original is copied to two single-sided copies. A double-sided original is copied to a double-sided copy. Note: If you press Duplex and no duplex lights come on, no duplex functions can be performed.

  • Page 12: Select Your Copy Media

    There are five choices available in the Paper Saver menu. Press Paper Saver until your selection appears in the control panel display. Feature Description N-up copying is turned off (no choices lit). This is the default setting. You can turn the N-up frame On or Off in the Copy menu on the Copy Setting configuration page located on the resident Web page.

  • Page 13: Chapter 2: Sending Faxes

    Sending faxes There are three ways to send an outgoing fax using the MFP control panel. You can manually enter the telephone number to the receiving fax machine and then transmit your fax. Create shortcut numbers and then select the shortcut number and transmit your fax. Note: If you use the flatbed of the scanner, watch the control panel for messages.

  • Page 14: Examples Of Typical Fax Jobs

    Select a Scan to Fax destination Load all pages in the automatic document feeder of the scanner. Place the pages according to the drawing on the scanner. Press Fax/Scan Mode repeatedly until you see SCAN Press Menu > until you see the correct fax destination. Note: If you want to send to multiple fax destinations at the same time, you must create a permanent destination containing all the fax numbers of the group.
  • Page 15 Job 2: multiple pages Load all pages in the automatic document feeder of the scanner. Place the pages according to the drawing on the scanner. Press Fax/Scan Mode repeatedly until Enter Phone # appears on the control panel display. Enter the fax recipient phone number on the numeric keypad. Press Go/Send.
  • Page 16 Press Fax Resolution, and then select fine. Press Go/Send. Examples of typical fax jobs...

  • Page 17: Chapter 3: Scanning To Pc

    A scan profile includes all the necessary information about your originals and presets the MFP control panel to those settings. Lexmark™ ScanBack™ Utility is an easy way to create Scan to PC profiles. You can also browse to the IP address of the MFP to create Scan to PC or Scan to e-mail profiles.
  • Page 18 On the control panel, press Fax/Scan Mode repeatedly until you see SCAN Press Menu > repeatedly until you see your scan profile name. Press Go/Send to start scanning. Note: If you are using the flatbed of the scanner, watch the control panel for messages. If prompted to Place Next Or Stop, place the next page on the flatbed and then press Go/Send to continue scanning.

  • Page 19: Custom Scan To Pc Settings

    Press Menu > repeatedly until you see your scan profile name. Press Go/Send to start scanning. Note: If you are using the flatbed of the scanner, watch the control panel for messages. If prompted to Place Next Or Stop, place the next page on the flatbed and then press Go/Send to continue scanning.
  • Page 20 Menu Settings Save to Type in the path or browse to the location Profile Name Type in a unique name Duplex Both or Single (only available with duplex scanners) Description Location path where scanned file is to be located. Name that appears in the MFP control panel. Select this name in the MFP control panel to activate the scan profile.

  • Page 21: Chapter 4: Scanning To E-Mail

    Scanning to e-mail Create a scan to e-mail profile A scan profile includes all the necessary information about your originals and presets the MFP control panel to those settings. Scan profiles are temporary destinations. A maximum of ten scan profiles can be stored. When the eleventh profile is created, the oldest is discarded.

  • Page 22: Scan To Permanent E-Mail Destinations

    Press Go/Send to start scanning. Note: If you are using the flatbed of the scanner, watch the control panel for messages. If prompted to Place Next Or Stop, place the next page on the flatbed and then press Go/Send to continue scanning. Press Stop/Clear when all the pages have been scanned.

  • Page 23: Chapter 5: Scanning To Ftp

    Scanning to FTP Scan to an FTP destination Once an FTP destination has been configured by your systems person, the name of the destination becomes available as a network scanning choice in the MFP control panel. Locate the MFP you want to use. This must be the MFP configured with your FTP destination. Load all pages in the automatic document feeder of the scanner.

  • Page 24: Chapter 6: Using The Mfp Control Panel

    Using the MFP control panel Button and menu key Function in copy mode Control panel status displays for copying and a Ready message. Keypad for entering number of copies to be made. Menu> and <Menu moves you forward and backward in copy menus.
  • Page 25 Function in copy mode Return takes you back to previous menu choice. Original Size defines the size of the original (letter, legal, A4, other). Copy Size specifies the size of the copy (letter, legal, A4, other). Control panel displays a Ready status message indicating you are in copy mode (default).
  • Page 26 Function in copy mode Copy Media specifies the type of media for your printed copies (plain paper, transparencies, other). Content lets you specify the content of your original being copied (text, mixed, photo). Function in fax mode Fax Resolution specifies the resolution of your fax (standard, fine, super fine, ultra fine).

  • Page 27: Function Modes

    Function modes Control panel mode When it appears on the control panel Copy Default mode (you do not need to press Fax/Scan Mode) In copy mode, you can make a copy by placing the document in the scanner and pressing Go/Send on the MFP control panel.

  • Page 28: Chapter 7: Customizing Your Mfp Configuration

    Customizing your MFP configuration Customize copy settings There are two ways to set up the default settings for making copies: You can manually define default settings for making copies at the control panel. Set Content, Duplex and all the other settings the way you typically do. Press Menu >...

  • Page 29: Manually Set Basic Fax Information

    To restore the default settings through the resident Web page: Type the IP address of the MFP in the URL field of your browser (for example, http://192.168.236.24), and then press Enter. Click Configuration. Select Copy Setup from the MFP menu. Find the Factory Defaults drop-down box, and select Restore.

  • Page 30: Create Permanent Fax Destinations

    Press Return after entering your Station Number. SAVED briefly appears. After the last menu item has been entered, Setup Complete appears. Create permanent fax destinations Instead of entering the phone numbers of fax recipients each time you send a fax, you can create permanent fax destinations that appear in the MFP control panel.

  • Page 31: Adjust Analog Send Fax Options

    Adjust analog send fax options Option Description Auto Redial Sets the number of redial attempts the modem makes if the phone line is busy. This can be set for 0 through 14 attempts. The default is 5 redials. Redial Frequency Sets the number of minutes between redial attempts (1—200 minutes).

  • Page 32: Adjust Analog Receive Fax Options

    Adjust analog receive fax options Option Description Fax Storage Determines whether or not the incoming faxes are stored if they cannot immediately be printed. The settings are ON or OFF. The default setting is ON. Fax Paper Size Defines the size of paper on which incoming faxes are to be printed (letter, legal and so on) if the requested size is not available.
  • Page 33 Option Description Log Paper Size Selects an output paper size (Letter, Legal, and so on) for the log. Log Paper Size is only used if the setting for Log Paper Type is not available. The choices vary from printer to printer. For information about what your printer supports, refer to your printer documentation.

  • Page 34: Adjust Fax Server Options

    Adjust fax server options Option Description To Field Refer to your fax server documentation for the exact format for the e-mail address field. Use [NUMBER] where the phone number should appear on the address line. Reply Address Sets the e-mail from address used for all fax server jobs. Note: Most fax server software sends confirmations to this address.

  • Page 35: Create Permanent E-Mail Destinations

    Enter a subject (descriptive name) and a generic message. This information appears on all e-mail scanned to permanent e-mail destinations. To store scanned documents on a Web site and send only a Web link in the e-mail, complete the Web link section. After entering your choices, click Submit.

  • Page 36: Create Ftp Destinations

    number. If you attempt to assign a shortcut number that is already in use, you are prompted to make another selection. Click Add/Modify to add the name to the available list of e-mail addresses. This new recipient is now visible in the e-mail destination list (and the entry is also available for selection from the MFP control panel menu).

  • Page 37: Create An External Destinations File

    Create an external destinations file Instead of creating individual e-mail, FTP, or fax destinations, you can create multiple destinations and store them in an external ASCII text file. You can store a large list of addresses in a good location on a network FTP server, rather than storing them as permanent destinations in the MFP hardware.

  • Page 38: Disable Scan Functions

    Scan value Content and output file Photo content - RGB JPEG Photo content - RGB TIFF Photo content - RGB PS • Res= Resolution values can equal 75, 150, 200, 300, 400, or 600 dpi. Specify the external file Type the IP address of the MFP in the URL field of your browser, and then press Enter. Click Configuration.

  • Page 39: Configure Job Accounting

    Configure Job Accounting Track MFP usage MarkTrack™ is software that combines the unique capabilities of Lexmark network printers and MarkVision™ software with an Oracle database. MFP Job Accounting provides MarkTrack users with the ability to accumulate statistics on copy jobs, outgoing faxes, and scan to network jobs by requiring users to enter a Job Account number on the control panel.
  • Page 40 Protect the Job Account list To prevent the Job Account list from being modified by unauthorized individuals, set a password to protect the information stored on the print server. Type the IP address of the MFP in the URL field of your browser, and then press Enter. Click Configuration.
  • Page 41 List of tracking modes Mode Description Job Acntg. Off This is the default mode. Courtesy I Enter an account number on the keypad before the control panel accepts the job information. The number is not checked against the master Job Account list. Courtesy II There are two methods of entering Job Account information: •...

  • Page 42: Use Validation Mode To Limit Usage

    Use Validation mode to limit usage Validation mode, when used with MarkTrack, collects statistical data about copy jobs, network scans, and outgoing faxes. However, even if you do not use MarkTrack, Validation mode can be used to limit MFP usage to authorized individuals. When Validation mode is active, the MFP control panel displays an Enter Account # prompt.

  • Page 43: Chapter 8: Solving Copy Problems

    Solving copy problems Common problems and solutions For additional help solving printer problems, refer to the documentation that shipped with your printer. Problem Copy printed on the wrong kind of paper Warning displays on printer operator panel about collation area I pressed Continue on the printer operator panel, but my copies were not in correct sequence...

  • Page 44: Copy Status Messages

    2 Turn off the MFP hardware, then power back up. First, turn on the scanner, then turn the printer back on. If you are unable to reset the MFP, contact Lexmark Customer Support. On the MFP CD, click Contact Lexmark.
  • Page 45 Error Description Message appears in the top line of the control panel display. Toner Close Door cartridge door is open. This message does not display for all scanner and printer combinations. Message appears if user presses Duplex on the MFP control panel, but No Duplex Option the duplex option is not installed correctly on the printer.

  • Page 46: Chapter 9: Solving Fax Problems

    Solving fax problems Common fax questions Problem Can I create a fax distribution list? How do I enter a pause in the fax recipient phone number? Solve problems sending faxes Problem Some pages were not sent No pages were sent No dial tone for the modem Fax was illegible when received Solution...

  • Page 47: Solve Problems Receiving Faxes

    Problem Data was missing When sending a large fax, scanning stalls in the middle of the scan Solve problems receiving faxes Problem Fax was not received Fax was printed on two pages Fax quality is poor Solution Receiving fax unit may not have automatic reduction turned on. Try resending fewer pages at once.

  • Page 48: Send Fax Status

    Send fax status Message Enter phone # xxx-xxx Scanning to Mem ¨ Busy Dialing… Ready 100% Connect <Baud><ECM> Ready 100% Sending Page X Ready 100% Call Complete Ready 100% Shortcut xx Fax Destination Name Place Next Or Stop Receive fax status Message Receiving Fax…...

  • Page 49: Send Fax Errors

    Send fax errors Error message No Dial Tone No Answer Line Busy Line Dropped No Phone Number Entered Scan to Fax Mode Is Disabled Out of Memory PS Error Receive fax errors Error message Description Appears in top line of control panel display. Printer is out of paper. Load Paper Appears in top line of control panel display.
  • Page 50 Print the destination lists Locate the MFP. This must be the same MFP with the IP address where the destination lists were created and stored. Press Menu > repeatedly until you see Destinations, and then press Select. Press Menu > repeatedly until you see the list you want to print (for example, Print Fax List), and then press Select.

  • Page 51: Chapter 10: Solving Network Scan Problems

    Solving network scan problems Common problems and solutions Problem Scan profile name does not appear on the control panel display. Can I create an e-mail distribution list? Scan to e-mail status Message Description Prompts you to select the e-mail destination. Press Menu > repeatedly SCAN EMAIL until you see your e-mail destination name displayed in the second line.

  • Page 52: Scan To Ftp Status

    Message Description E-mail shortcut has been initiated by pressing #, and then entering the Shortcut #xx EML shortcut number on the numeric keypad. Destination Name is the name Destination Name assigned to the e-mail destination. 1 Place the next page on the flatbed. Place Next 2 Press Go/Send to continue sending pages.

  • Page 53: Job Accounting Status

    Job Accounting status Message <Date Time> Select Account <Date Time> Enter Account # Select Account Account Name Enter Account # xxx_ Account # Rejected Scan to e-mail errors Message Connection Failed S-cut Disabled Shortcut not set SMTP Setup Error A timeout occurred waiting for a response from the server Could not resolve the...
  • Page 54 Message Mail server refused to accept mail from us Mail server rejected your reply address Mail server rejected one of the recipients Description • Mail server refused to start the e-mail sending process. • Mail server could not be set up to accept e-mail from the MFP IP address.

  • Page 55: Scan To Ftp Errors

    Scan to FTP errors Message <452> FTP Disk quota reached <550> Unable to put file (no access) <553> Put failed, file or directory does not exist Could not resolve the server name Could not log in to the FTP server Could not make a TCP connection to the FTP server...
  • Page 56 Print the destination lists Locate the MFP. This must be the same MFP with the IP address where the destination lists were created and stored. Press Menu > repeatedly until you see Destinations, and then press Select. Press Menu > repeatedly until you see the list you want to print (for example, Print E-mail List), and then press Select.

  • Page 57: Chapter 11: Solving Scanning Problems

    Solving scanning problems Preventing paper jams Your automatic document feeder is designed to handle most paper types. However, if you are unsure if your document will cause a jam in the automatic document feeder, we recommend that you scan it using the flatbed.

  • Page 58: Solve Scanner Problems

    Solve scanner problems Problem Paper jams during scanning More than one sheet of paper was fed into the scanner Paper skewed in the scanner Paper does not feed through the automatic document feeder When I power on, the scanner makes noises and will not stand ready The scanner power is on but the scanner will not operate...

  • Page 59: Index

    Index collating copy jobs 6 control panel adding scan modes 22 keypad 19 tracking usage 34 control panel modes Copy 22 Fax 22 Scan (e-mail) 22 Scan (FTP) 22 Scan (Profile) 22 copy content mixed 5 mixed image 5 mixed mono 5 photo 5 photo mono 5 text 5...
  • Page 60 destinations 30 profile 16 setup 16 Scan to PC customizing settings 14 profile 13 setup 13 scanning control panel modes 22 selecting copy content 5 copy media 7 setting a password for job accounts 35 setting duplex option 6 shortcut list 51 tracking usage 34 troubleshooting copying 38...
  • Page 61 Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc., registered in the United States and/or other countries. © 2002 Lexmark International, Inc. 740 West New Circle Road Lexington, Kentucky 40550 www.lexmark.com...

This manual is also suitable for:

3100X850e - mfpX852e - mfpX854e - mfp

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