Canon imageRUNNER 3300 series Function Manual
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Canon imageRUNNER 3300 series Function Manual

Mail box
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Mail Box Function Guide
Mail Box Function Guide
Please read this guide before operating this equipment.
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After you finish reading this guide, store it in a safe place for future reference.

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Summary of Contents for Canon imageRUNNER 3300 series

  • Page 1 Series Mail Box Function Guide Mail Box Function Guide Please read this guide before operating this equipment. After you finish reading this guide, store it in a safe place for future reference.
  • Page 2 About the Manuals for the Machine The manuals for this machine are divided as follows. Please read them to suit your needs. For Basic Use ..........Reference Guide Troubleshooting ..........For Basic Copying ........... Copying Guide For Convenient Copying ........Mail Box Function For Basic Mail Box Function Use ......
  • Page 3 Canon, Inc. • Considerable effort has been made to make sure that this manual is free of inaccuracies and omissions. • However, as we are constantly improving our products, if you need an exact specification, please contact Canon.

  • Page 4: Table Of Contents

    Table of Contents How This Manual Is Organized ........ii Table of Contents.
  • Page 5 Erasing Frame Lines and Storing the Original (Original Frame Erase) ........2-31 Erasing the Book Frame and Storing the Original (Book Frame Erase) .
  • Page 6 Initializing a Mail Box .........4-6 Setting the Photo Mode of the Mail Box Function .

  • Page 7: How To Use This Manual

    How to Use This Manual Symbols Used in This Manual The following symbols are used in this manual, for explanations of procedures and restrictions, handling precautions, and instructions that should be observed for safety. Indicates a warning concerning operations that may lead to death or injury WARNING to persons if not performed correctly.

  • Page 8: Displays Used In This Manual

    Displays Used in This Manual Screenshots of the touch panel display used in this manual are those taken when the Finisher-J1, Cassette Feeding Unit-W1, Feeder (DADF-H1), Printer Kit, and FAX Board are attached to the imageRUNNER 3300. Note that functions that cannot be used depending on the model or options, are not displayed on the touch panel display.

  • Page 9: Basic Use Of The Mail Box Function

    Basic Use of the Mail Box Function CHAPTER This chapter describes the basic use of the Mail Box function. What the imageRUNNER 3300/2800/2200 Series Machine Can Do ....1-2 Storing Data and Printing It at Your Convenience .

  • Page 10: What The Imagerunner 3300/2800/2200 Series Machine Can Do

    What the imageRUNNER 3300/2800/2200 Series Machine Can Do Most operations of this machine are done from the touch panel display. To use the Mail Box function, press keys in accordance with the message displayed on the touch panel display. Storing Data and Printing It at Your Convenience When you press (Mail Box), the Mail Box Selection screen appears.
  • Page 11 COPY MAIL BOX SCAN Mail Box Selection screen Document Selection screen Mail Box Selection screen You can store a name for a Print Screen mail box or a password in the Mail Box Settings of Scan screen Additional Functions. (See ’Setting/Storing the Mail Box Settings,’...
  • Page 12 • You can store a total of up to 1,000 items of document or image data, or up to 3,700 pages (LTR- size Canon Standard Chart) of document or image data, using all of the mail boxes. • Depending on the conditions under which the hard disk is used, it may not be possible to attain the above values, in some cases.
  • Page 13 See p. 3-46. Press to erase a document stored in the mail box. See p. 3-44. Press to move a document to another mail box. See p. 1-13. Press to print documents. See p. 1-9. Press to scan originals. Print screen The screen on the left, which appears when you select documents to print and press “Print”...
  • Page 14 Change Print Settings screen The screen on the left, which appears when you press “Change P Settings” from the Print screen, is called the Change Print Settings screen. The Change Print Settings screen allows you to change the settings made when the documents are stored in the mail box, and print them.
  • Page 15 Scan screen The screen on the left, which appears when you press “Scan” from the Document Selection screen, is called the Scan screen. The Scan screen allows you to scan documents into the mail box. See p. 2-43. Press to make copies of the same size as the original. See p.
  • Page 16 Press to select the Special Features mode. See p. 2-8. Press to scan originals specifying the image quality (text only, text and photo, photo only). You can also select the type of photo (printed image/photo) when you set the Photo mode in Additional Functions beforehand.

  • Page 17: Flow Of Mail Box Operations

    Flow of Mail Box Operations This section describes the basic flow of Mail Box operations in two parts: scanning originals and printing. NOTE • For the following items, see the Reference Guide. - Main power and control panel power - Routine maintenance Storing Originals in the Mail Box This operation is the same as when you make copies of a document.
  • Page 18 Select the desired mail box number. If the desired mail box is not displayed, press “ ” or “ .” If you enter the mail box number using (numeric keys), press “OK” after entering the mail box number. If you make a mistake when entering values, press “Done,” and enter the correct value. NOTE •...
  • Page 19 Press “Scan.” Place your originals. NOTE • For instructions on how to place the original, see the Reference Guide. Specify the scanning mode. NOTE • You can set various modes when scanning the original, as when making copies. • If you want to give the document a name when scanning it, press “Document Name.” (See ‘Specifying the Document Name Before Scanning (Document Name),’...
  • Page 20 Press (Start). Clear Stop Start Power When the screen below appears: Press (Start) once for each original. When scanning is completed, press “Done.” When scanning is completed, the scanned data is stored in the selected mail box. IMPORTANT • You cannot change the settings, such as the scanning size or record size, during scanning. •...

  • Page 21: Printing Documents Stored In The Mail Box

    NOTE • If you want to cancel scanning, press “Cancel” or (Stop). • If you store a document without specifying its name, the document is automatically given the name of <year, month, date, and time>. For example, if the data was scanned at 1:35 p.m., 41 seconds, on August 12, 2000, the document’s name is <20000812133541>.
  • Page 22 Press (Mail Box). MAIL BOX COPY MAIL BOX SCAN Press the desired mail box number. If the desired mail box is not displayed, press “ ” or “ .” If you enter the mail box number using (numeric keys), press “OK” after entering the mail box number.
  • Page 23 Enter the password, and press “OK.” Enter the password set when the mail box was stored. (See ‘Setting/Storing the Mail Box,’ on p. 4-3.) If a password was not stored, this operation is not necessary. Select the document you want to print, and press “Print.” When there are more than five stored documents, press “...
  • Page 24 Press “Start Print.” When you select one document When you select multiple documents You can enter the printing quantity using (numeric keys). If you make a mistake when entering the values, press (Clear), and enter the correct value. To print a copy to check your print results and stored documents, press “Sample Print.” (See ‘Checking the Print Result or the Image of the Stored Document (Sample Print),’...
  • Page 25 If there is a current job or reserved job, the machine starts printing after that job is completed. When printing starts, the screen below appears. NOTE • You can change settings such as exposure or cancel printing during printing. • To cancel printing, press “Cancel.”...
  • Page 26 1-18 Flow of Mail Box Operations...

  • Page 27: Scanning Originals Into A Mail Box

    Scanning Originals into a Mail Box CHAPTER This chapter describes how to scan originals into a mail box. Specifying the Document Name Before Scanning (Document Name) ....2-3 Specifying Document Size (Document Size Select) .
  • Page 28 2. Scanning Originals into a Mail Box Recalling Scanning Settings ........... 2-56 Erasing a Scanning Setting.

  • Page 29: Specifying The Document Name Before Scanning (Document Name)

    Specifying the Document Name Before Scanning (Document Name) With this function, you can give a name to the document before you scan it. Select the desired mail box number to display the Document Selection screen, and press “Scan.” When you select a mail box set with a password, enter the password after selecting the mail box, and press “OK.”...
  • Page 30 Enter a name for the document, and press “OK.” The display returns to the Scan screen. NOTE • For details of how to enter characters on the touch panel display, see the Reference Guide. • The maximum number of characters you can use for a name is 24. •...

  • Page 31: Specifying Document Size (Document Size Select)

    Specifying Document Size (Document Size Select) With this function, you can specify the document size before you scan it. When scanning transparencies, you must use this function. NOTE • The default setting is “Auto.” Select the desired mail box number to display the Document Selection screen, and press “Scan.”...
  • Page 32 Select the document size, and press “Done.” The specified size is set and the display returns to the Scan screen. IMPORTANT • When the machine is operating in the Auto (Automatic Document Size Selection) mode, you cannot use the Booklet Scanning, Original Frame Erase, Book Frame Erase, or Image Combination modes.

  • Page 33: Adjusting The Exposure And Image Quality Before Scanning The Originals

    Adjusting the Exposure and Image Quality Before Scanning the Originals With this function, you can adjust the exposure and image quality of a document before you scan it. Manual Adjustment of the Scanning Exposure You can manually adjust the scanning exposure to the level best suited to the original. Select the desired mail box number to display the Document Selection screen, and press “Scan.”...

  • Page 34: Selecting Image Quality

    Selecting Image Quality You can adjust the image quality to the level best suited to the quality of text or photo originals. The following three modes are available for adjusting image quality. IMPORTANT • Combinations of the Text, Text/Photo, or Photo modes cannot be set. If you select one of these modes, the previously set mode is canceled.
  • Page 35 Place your originals press select the type of originals → → (Text, Text/Photo, Photo). When the “Photo Mode” of Mail Box Settings is set to “On,” you can select “Printed Img.” or “Photo.” (See ‘Setting the Photo Mode of the Mail Box Function,’ on p. 4-9.) Press “Light”...

  • Page 36: Automatic Adjustment Of Exposure And Image Quality

    Press (Start). The machine starts scanning. (See ‘Storing Originals in the Mail Box,’ on p. 1-9.) NOTE • To cancel the setting, press “A.” • To cancel all settings at once, press “Initial Settings.” (The machine returns to the standard scanning mode.) •...
  • Page 37 Press (Start). The machine starts scanning. (See ‘Storing Originals in the Mail Box,’ on p. 1-9.) NOTE • To cancel all settings at once, press “Initial Settings.” (The machine returns to the standard scanning mode.) • To return the display to the Mail Box Selection screen, press (Reset).

  • Page 38: Changing The Scanning Ratio (Copy Ratio)

    Changing the Scanning Ratio (Copy Ratio) With this function, you can specify the copy ratio of a document before you scan it or let the machine set the copy ratio automatically. NOTE • To set the copy ratio 100%, press “Direct.” Scanning Originals After Enlarging/Reducing Them to a Standard Record Size You can scan the originals after enlarging/reducing them to a standard record size.

  • Page 39: Specifying The Scanning Ratio By

    To reduce the image, select a reduction ratio. To enlarge the image, select an enlargement ratio, and press “Done.” The specified mode is set and the display returns to the Scan screen. Press (Start). The machine starts scanning. (See ‘Storing Originals in the Mail Box,’ on p. 1-9.) NOTE •...
  • Page 40 Set a copy ratio by pressing “–” or “+,” and press “Done.” You can use (numeric keys) to enter the value. Even if you enter the ratio with (numeric keys), you can change the entered values with “-” or “+.” The specified mode is set and the display returns to the Scan screen.

  • Page 41: Automatically Setting The Ratio Based On The Selected Record Size

    Automatically Setting the Ratio Based on the Selected Record Size (Auto) In this mode, the machine automatically selects the appropriate scanning ratio based on the selected record size.The available scanning ratios are from 25% to 800% when the original is placed on the platen glass, and from 25% to 400% when the original is placed in the feeder.
  • Page 42 Select the size you want to record in, and press “OK.” The specified mode is set and the display returns to the Scan screen. NOTE • To select an A or B series paper size, press “A/B-size.” Press (Start). The machine starts scanning. (See ‘Storing Originals in the Mail Box,’ on p. 1-9.) NOTE •...

  • Page 43: Calculating The Scanning Ratio Based On The Original And Record Size (Zoom Program)

    Calculating the Scanning Ratio Based on the Original and Record Size (Zoom Program) If you enter measurements for the original and the desired scan images (or printed sheets), the machine automatically calculates and sets the appropriate scanning ratio. The available scanning ratios are from 25% to 800% when the original is placed on the platen glass, and from 25% to 400% when the original is placed in the feeder.
  • Page 44 Press “Zoom Program.” Press “Original Size” and enter the size press “Record Size” and → enter the size to be recorded press “OK.” → When entering values in millimeters, you can use (numeric keys) and (Clear). The specified mode is set and the display returns to the Scan screen. If the zoom ratio is less than 25%, a message telling you that the ratio will be adjusted to 25% appears.
  • Page 45 Press (Start). The machine starts scanning. (See ‘Storing Originals in the Mail Box,’ on p. 1-9.) NOTE • To return the ratio to 100%, press “Direct.” • To cancel the setting, press “Copy Ratio” → “Other Zoom”→ “Zoom Program” → “Cancel,” in this order.
  • Page 46 Press “Zoom Program.” Press “XY Zoom.” Press “X” (horizontal direction) then “Y” (vertical direction) for both the original size and the record size enter each value for X and Y → → press “OK.” When entering values in millimeters, you can use (numeric keys) and (Clear).

  • Page 47: Enlarging/Reducing Originals At Scanning Ratios Set Independently For X And Y Axes (Xy Zoom)

    NOTE • Place the original on the platen glass if the zoom ratio is more than 400%. • If you make a mistake when entering values, press “C,” and enter the correct values. • To set the same values for the X and Y axes, press “Zoom.” •...
  • Page 48 Place the original, and press “Copy Ratio.” NOTE • Place the original on the platen glass if the zoom ratio is more than 400%. Press “Other Zoom.” Press “XY Zoom.” 2-22 Changing the Scanning Ratio (Copy Ratio)
  • Page 49 Press “X” and “Y” enter each value for X and Y press “OK.” → → You can use (numeric keys) to enter the value. Even if you enter the copy ratio with (numeric keys), you can change the entered values with “–” or “+.” The specified mode is set and the display returns to the Scan screen.

  • Page 50: Scanning Two-Sided Originals (2-Sided Original)

    Scanning Two-sided Originals (2-sided Original) With this function you can specify that the machine automatically turns over two-sided originals placed in the feeder to scan each side separately or that it prompts you to scan the second side of an original placed on the platen glass. IMPORTANT •...
  • Page 51 Press (Start). The machine starts scanning. (See ‘Storing Originals in the Mail Box,’ on p. 1-9.) When the original is placed on the platen glass, follow the instructions that appear on the display and press (Start) once for each original. When scanning is completed, press “Done.”...

  • Page 52: Scanning Facing Pages In A Book Onto Two Separate Sheets In One Step (Two

    Scanning Facing Pages in a Book onto Two Separate Sheets in One Step (Two-page Separation) With this function you can scan facing pages in a book or a magazine onto separate sheets of paper in a single operation. IMPORTANT • When the machine is operating in the Two-page Separation mode, you cannot use the 2-sided Original, Booklet Scanning, Different Size Originals, Binding Erase, or Image Combination modes.
  • Page 53 Press (Start). The machine starts scanning. (See ‘Storing Originals in the Mail Box,’ on p. 1-9.) NOTE • To cancel the setting, press “Special Features” → “Two-page Separation,” in this order. • To cancel all settings at once, press “Initial Settings.” (The machine returns to the standard scanning mode.) •...

  • Page 54: Scanning Originals For Use As A Booklet (Booklet Scanning)

    Scanning Originals for Use as a Booklet (Booklet Scanning) With this function you can scan originals in such a way that, when printing the scanned data, the output paper can be easily made into a booklet. Specify the Booklet mode when printing the scanned data.
  • Page 55 When printing two-sided originals, press “2-Sided Original” to select how the two-sided originals are stitched, and press “OK.” NOTE • To select an A or B series paper size, press “A/B-size.” Select the booklet layout size press “OK” press “Done.” →...

  • Page 56: Erasing Shadows And Frame Lines (Frame Erase)

    Erasing Shadows and Frame Lines (Frame Erase) With this function you can erase shadows and lines that appear when scanning various types of originals. IMPORTANT • Combinations of the Original Frame Erase, Book Frame Erase, or Binding Erase modes cannot be set.

  • Page 57: Erasing Frame Lines And Storing The Original (Original Frame Erase)

    Erasing Frame Lines and Storing the Original (Original Frame Erase) Select the desired mail box number to display the Document Selection screen, and press “Scan.” When you select a mail box set with a password, enter the password after selecting the mail box, and press “OK.”...
  • Page 58 Set the desired original frame erase width using “–” or “+,” and press “OK” press “Done.” → When entering values in millimeters, you can use (numeric keys) and (Clear). Even when you enter the values with (numeric keys), you can change the values with “–”...

  • Page 59: Erasing The Book Frame And Storing The Original (Book Frame Erase)

    Press (Start). The machine starts scanning. (See ‘Storing Originals in the Mail Box,’ on p. 1-9.) NOTE • To cancel the setting, press “Special Features”→ “Frame Erase” → “Cancel,” in this order. • To cancel all settings at once, press “Initial Settings.” (The machine returns to the standard scanning mode.) •...
  • Page 60 Select the size of the book when opened, and press “Next.” NOTE • To select an A or B series paper size, press “A/B-size.” Press each key (“Top,” “Left,” “Center,” “Right,” and “Bottom”) and set the desired book frame erase width using “–” or “+,” and press “OK”...
  • Page 61 If you press “Adjust All At Once,” select “Sides” and “Center,” and enter the value using “–” or “+” → press “OK” → press “Done.” The specified mode is set and the display returns to the Scan screen. If you enter a value outside the setting range, a message prompting you to enter the appropriate value appears in the screen.

  • Page 62: Erasing The Binding Holes And Storing The Original

    Erasing the Binding Holes and Storing the Original (Binding Erase) Select the desired mail box number to display the Document Selection screen, and press “Scan.” When you select a mail box set with a password, enter the password after selecting the mail box, and press “OK.”...
  • Page 63 Specify the binding erase feature, and press “Next.” The position of the binding holes refers not to the position in which the original is placed on the platen glass, but to the position of the binding holes viewed when the surface of the original that you want to scan is face up, with its top edge aligned with the top left corner of the platen glass.
  • Page 64 Press (Start). The machine starts scanning. (See ‘Storing Originals in the Mail Box,’ on p. 1-9.) NOTE • To cancel the setting, press “Special Features” → “Frame Erase” → “Cancel,” in this order. • To cancel all settings at once, press “Initial Settings.” (The machine returns to the standard scanning mode.) •...

  • Page 65: Reducing Two, Four, Or Eight Originals To Fit On A Single Print Sheet And Storing It (Image Combination)

    Reducing Two, Four, or Eight Originals to Fit on a Single Print Sheet and Storing It (Image Combination) With this function you can automatically reduce two, four, or eight originals and record them to fit on one side or both sides of a selected paper size. IMPORTANT •...
  • Page 66 Select the size of the originals, and press “Next.” When reducing a two-sided original, press “2-Sided Original” after selecting the original size. Press “2-Sided Original” to select the opening method, and press “OK.” NOTE • To select an A or B series paper size, press “A/B-size.” Select the desired Image Combination feature, and press “Next.”...
  • Page 67 Press “Option” to select the order of image layout, and press “Done.” 2 On 1 4 On 1, 8 On 1 If you do not specify “Option,” the images are printed in the following order: left → right for 2 On 1; upper left → upper right → lower left → lower right for 4 On 1 or 8 On 1. Select the size you want to record in press “OK”...
  • Page 68 NOTE • To cancel the setting, press “Special Features” → “Image Combination” → “Cancel,” in this order. • To cancel all settings at once, press “Initial Settings.” (The machine returns to the standard scanning mode.) • To return the display to the Mail Box Selection screen, press (Reset).

  • Page 69: Scanning Different-Size Originals Together (Different Size Originals)

    Scanning Different-size Originals Together (Different Size Originals) With this function you can scan different-size originals of the same width, or different-size originals of different widths, together in one group. IMPORTANT • When the machine is operating in the Different Size Originals mode, you cannot use the Manual Document Size Select, Two-page Separation, Booklet Scanning, Original Frame Erase, Book Frame Erase, or Image Combination modes.
  • Page 70 Select the type of the Different Size Originals press “OK” press → → “Done.” When you set the same-width originals, press “Same Width.” When you set different-width originals, press “Different Width.” The specified mode is set and the display returns to the Scan screen. Press (Start).

  • Page 71: Scanning Separately-Set Originals As One Document (Job Build)

    Scanning Separately-set Originals as One Document (Job Build) With this function you can scan originals that are too numerous to scan at once, by dividing them into multiple batches. You can use both the feeder and the platen glass for scanning. The originals are stored as one document after all the batches have been scanned.
  • Page 72 Press “Job Build,” and press “Done.” The specified mode is set and the display returns to the Scan screen. Press (Start). The machine starts scanning. (See ‘Storing Originals in the Mail Box,’ on p. 1-9.) NOTE • To cancel scanning, press “Cancel” or (Stop).
  • Page 73 - When scanning both sides of the original, press “2-sided Original.” Select the type of original, and press “OK.” - Do not forget to set or cancel the 2-Sided Original mode according to the type of original. Repeat this operation as necessary. When the last original is scanned, press “Done.”...

  • Page 74: Inverting Original Images (Nega/Posi)

    Inverting Original Images (Nega/Posi) This function enables you to record the original image, inverting the black and white areas. Select the desired mail box number to display the Document Selection screen, and press “Scan.” When you select a mail box set with a password, enter the password after selecting the mail box, and press “OK.”...

  • Page 75: Scanning Originals After Making Them Sharply Contrasted

    Scanning Originals After Making Them Sharply Contrasted (Sharpness) This mode allows you to scan original images with the contrast reproduced more sharply or more softly. To scan originals with text or lines reproduced more sharply, use “High.” To scan originals with photographs or other half-tones reproduced more softly, use “Low.” If you want to scan an original containing half-tones, such as a printed photograph, using the Photo mode, moire may occur.
  • Page 76 Adjust the sharpness by pressing “Low” or “High” press “OK” → → press “Done.” To scan text and lines clearly, the setting should be towards “High.” To scan photographs or other half-tones, the setting should be towards “Low.” The specified mode is set and the display returns to the Scan screen. Press (Start).

  • Page 77: Storing/Recalling Scanning Modes (Mode Memory)

    Storing/Recalling Scanning Modes (Mode Memory) With this function you can store up to nine settings, each setting consisting of any possible combination of the Scanning functions, in a memory key which you can name. This feature is useful when you want to store the settings used frequently. NOTE •...
  • Page 78 Press “Special Feature,” and press “Mode Memory.” Press “Store/Erase.” Press “Store.” 2-52 Storing/Recalling Scanning Modes (Mode Memory)
  • Page 79 Select the desired memory key from the memory keys “M1” to “M9,” and press “Next.” NOTE • The mode memory key already storing scanning settings shows a small, black square ( ) in the lower right corner. • If you select a memory key already storing scanning settings, the settings are displayed. •...

  • Page 80: Storing A Memory Key Name

    If you select a memory key already storing a scanning setting: Select “Yes” to overwrite the stored settings. Select “No” to cancel storing. When storing is completed, the message <Stored in memory> appears for about two seconds. The color of the memory key storing the scanning settings changes, and the stored settings are displayed.
  • Page 81 Press “Store/Erase.” Press “Store Name.” Select the desired memory key from the memory keys “M1” to “M9,” and press “Next.” A keyboard appears on the touch panel display. NOTE • A mode memory key already storing scanning settings shows a small, black square ( ) in the lower right corner.

  • Page 82: Recalling Scanning Settings

    Enter the new name, and press “OK.” The maximum number of characters you can use for the name is 10. The name appears on the memory key. NOTE • For details of how to enter characters from the touch panel display, see the Reference Guide.

  • Page 83: Erasing A Scanning Setting

    Select the memory key storing the scanning settings you want to confirm the stored settings press “OK” press “Done.” → → → The display returns to the Scan screen. NOTE • Recalling scanning settings from memory cancels the current scanning settings. •...
  • Page 84 Press “Store/Erase.” Press “Erase.” Select a memory key to be erased, and press “Next.” The message appears to confirm that you want to erase the printing mode. IMPORTANT • Check the scanning settings before you erase them. 2-58 Storing/Recalling Scanning Modes (Mode Memory)
  • Page 85 NOTE • A mode memory key already storing scanning settings shows a small, black square ( ) in the lower right corner. • If you select a memory key already storing scanning settings, the settings are displayed. • If there are more stored scanning settings than are currently displayed, you can scroll the list using “...
  • Page 86 2-60 Storing/Recalling Scanning Modes (Mode Memory)

  • Page 87: Using/Arranging Documents Stored In The Mail Box

    Using/Arranging Documents Stored in the Mail Box CHAPTER This chapter describes functions that allow you to use and arrange documents stored in a mail box. Printing a Document in a Mail Box After Changing the Settings....3-2 Selecting the Print Paper Size (Paper Select) .

  • Page 88: Printing A Document In A Mail Box After Changing The Settings

    Printing a Document in a Mail Box After Changing the Settings With this function you can select the settings when printing documents stored in a mail box. Selecting the Print Paper Size (Paper Select) Select the desired mail box number and document to print press →...
  • Page 89 Select the print paper size. When Saddle Finisher-G1 and When Finisher-J1 is attached Paper Deck-L1 are attached To select the stack bypass when paper is fed from the stack bypass for the current job or reserved job, press “Stack Bypass Setting.” NOTE •...
  • Page 90 Select the type of paper, and press “OK.” NOTE • Some sizes/types of paper cannot be selected depending on the set mode. • When placing paper other than a standard size, press “Free Size.’” • When placing envelopes, press “Envelope.” •...

  • Page 91: Collating Prints (Finisher)

    Collating Prints (Finisher) The Finisher mode can be selected to collate the copies in various ways by pages or copy sets. NOTE • When envelopes, tracing paper, transparencies, or labels are selected, Finisher functions cannot be set. • When heavyweight paper is selected, the Staple or Hole Punch mode cannot be set. Below is a list of finishing functions and paper sizes available for each optional unit.
  • Page 92 When <Collate> Is Set: Prints are automatically collated into sets arranged in page order, and output into the trays as follows: Selected documents Print set 1 Print set 2 Print set 3 Three sets of prints specified When <Group> Is Set: All copies of the same original page are automatically collated and grouped together, and output into the trays as follows: Grouped...
  • Page 93 • When you select “Double” (Left): Selected documents Print set 1 Print set 2 Print set 3 Three sets of prints specified • When you select “Saddle Stitch”: Selected documents Print set 1 Print set 2 Print set 3 Three sets of prints specified IMPORTANT •...
  • Page 94 When <Hole Punch> Is Set: The machine punches 2 or 3 holes in the printed sheets. Selected documents prints When <Rotate> Is Set: When originals of the same size are printed, prints are automatically collated into sets arranged in page order, and are output into the output trays in alternating directions. Selected documents prints When <Offset>...
  • Page 95 Collating Prints (Collate) Select the desired mail box number and document to print press → “Print” press “Change P Settings.” → When you select a mail box set with a password, enter the password after selecting the mail box, and press “OK.” The Change Print Settings screen is displayed.
  • Page 96 When Saddle Finisher-G1 and When no finisher is attached, or Puncher Unit-K1 are attached, when only Inner 2way Tray-A1 is and Tray A exit slot is not attached selected When you want hole punches made, press “Hole Punch.” When you select “Rotate”: When the Automatic Paper Selection is set, press “Next”...
  • Page 97 NOTE • To cancel the setting, press “Finisher” → “Cancel,” in this order. • To cancel all settings at once, press “Initial Settings.” (The machine returns to the standard mode of Local Printing.) • To return the display to the Mail Box Selection screen, press (Reset).
  • Page 98 Press “Group,” and press “OK.” When Saddle Finisher-G1 and When Finisher-J1 is attached Puncher Unit-K1 are attached, and Tray A exit slot is selected When Saddle Finisher-G1 and When no finisher is attached, or Puncher Unit-K1 are attached, when only Inner 2way Tray-A1 is and Tray A exit slot is not attached selected...
  • Page 99 Press “OK” in the following cases: - Available paper size is selected manually. - Available paper size is loaded in both horizontal and vertical directions. - Drawer Eligibility for APS/ADS of the paper drawers loaded with the available paper size is set to “On.”...
  • Page 100 NOTE • When you press “Original Settings,” a document recorded from a personal computer returns to the former settings specified from the computer, and a scanned document returns to the standard mode of Local Printing. Press “Staple.” When Saddle Finisher-G1 and When Finisher-J1 is attached Puncher Unit-K1 are attached, and Tray A exit slot is selected...
  • Page 101 When you select “Staple” with the Saddle Finisher-G1 attached: Press “Next” select the type of staple (“Corner,” “Double,” or “Saddle Stitch”) → → select the staple position. If “Saddle Stitch” is selected, follow these steps. - Press “Next.” - Select the paper size, and press “OK.” NOTE •...

  • Page 102: Printing On Two Sides (Two-Sided Printing)

    Press “Start Print.” The machine starts printing. (See ‘Printing Documents Stored in the Mail Box,’ on p. 1-13.) If there is a current job or reserved job, the machine starts printing after that job is completed. NOTE • To cancel the setting, press “Finisher” → “Cancel,” in this order. •...
  • Page 103 Select the desired mail box number and document to print press → “Print” press “Change P Settings.” → When you select a mail box set with a password, enter the password after selecting the mail box, and press “OK.” The Change Print Settings screen is displayed. Press “Two-sided Printing.”...

  • Page 104: Adding Job Separator Sheets, Front And Back Covers To Printed Sets (Cover/Job Separator)

    Press “Start Print.” The machine starts printing. (See ‘Printing Documents Stored in the Mail Box,’ on p. 1-13.) If there is a current job or reserved job, the machine starts printing after that job is completed. NOTE • To cancel the setting, press “Two-sided Printing” → “Cancel,” in this order. •...
  • Page 105 Front Cover Adds a front cover sheet to each set of print output. The cover sheet cannot be printed on. Prints Selected documents R E P O R T R E P O R T Back Cover Adds a back cover sheet to each set of print output. The back cover cannot be printed on. Prints Selected documents R E P O R T...
  • Page 106 Job Separator Inserts a sheet between the pages of print output. The Job Separator cannot be printed Prints Selected documents R E P O R T R E P O R T Select the desired mail box number and document to print press →...
  • Page 107 Select the desired Cover/Job Separator feature, and press “Next.” NOTE • You cannot print on the front cover, back cover, or job separator sheets. • You can cancel a mode by pressing the mode key again. Select the paper source for each insertion sheet press “OK”...

  • Page 108: Making Prints For Use As A Booklet (Booklet)

    NOTE • To cancel the setting, press “Special Features” → “Cover/Job Separator” → “Cancel,” in this order. • To cancel all settings at once, press “Initial Settings.” (The machine returns to the standard mode of Local Printing.) • To return the display to the Mail Box Selection screen, press (Reset).
  • Page 109 Select the desired box number and document to print press → “Print” press “Change P Settings.” → When you select a mail box set with a password, enter the password after selecting the mail box, and press “OK.” The Change Print Settings screen is displayed. Press “Special Features,”...
  • Page 110 When you select “Add Cover”: Select the type of paper, and press “Next.” Press “OK” → “Done,” and proceed to step 5 when the Saddle Finisher-G1 (option) is not attached. IMPORTANT • The paper used for the cover page must be the same size as the other pages. •...

  • Page 111: Storing/Recalling Printing Modes (Mode Memory)

    Press “Start Print.” The machine starts printing. (See ‘Printing Documents Stored in the Mail Box,’ on p. 1-13.) If there is a current job or reserved job, the machine starts printing after that job is completed. NOTE • To cancel the setting, press “Special Features” → “Booklet” → “Cancel,” in this order. •...
  • Page 112 Specify the print settings that you want to store in the Change Print Settings screen or Special Features screen. NOTE • In the case shown above, the Booklet mode is set. Press “Special Feature,” and press “Mode Memory.” Press “Store/Erase.” 3-26 Printing a Document in a Mail Box After Changing the Settings...
  • Page 113 Press “Store.” Select the desired memory key from the memory keys “M1” to “M9,” and press “Next.” NOTE • The mode memory key already storing print settings shows a small, black square ( ) in the lower right corner. • If you select a memory key already storing print settings, the settings are displayed.
  • Page 114 Select “No” to cancel storing. When storing is completed, the message <Stored in memory> appears for about two seconds. The color of a memory key storing the print settings changes, and the stored settings are displayed. If you select a memory key already storing print settings: Select “Yes”...
  • Page 115 Press “Store/Erase.” Press “Store Name.” Select the memory key (“M1” to “M9”) to which you want to store a name, and press “Next.” A keyboard appears in the touch panel display. NOTE • A mode memory key already storing print settings shows a small, black square ( ) in the lower right corner.

  • Page 116: Recalling A Printing Mode

    Enter the new name, and press “OK.” The maximum number of characters you can use for the name is 10. For details of how to enter characters from the touch panel display, see the Reference Guide. The name appears on the memory key. NOTE •...

  • Page 117: Erasing A Print Setting

    Select the memory key storing the print settings you want to use → confirm the stored settings press “OK” press “Done.” → → The display returns to the Change Print Settings screen. NOTE • Recalling print settings from memory cancels the current print settings. •...
  • Page 118 Press “Erase.” Select a memory key to be erased, and press “Next.” The message appears to confirm that you want to erase the printing mode. IMPORTANT • Check the print settings before you erase them. NOTE • A mode memory key already storing print settings shows a small, black square ( ) in the lower right corner.

  • Page 119: Printing Multiple Documents As One Document (Merge Documents)

    Press “Yes.” If you want to cancel erasing, press “No.” The message <Erased.> appears for about two seconds on the touch panel display. The stored print mode is erased. NOTE • The name of the memory key is not erased. For details of how to change the name, see ‘Storing a Memory Key Name,’...
  • Page 120 Select the desired mail box number specify documents in the → order to be merged press “Print.” → When you select a mail box set with a password, enter the password after selecting the mail box, and press “OK.” When you press “Select All,” you can select all documents in the mail box. (“Select All” changes to “Clear Selection”...
  • Page 121 Press “Merge Documents.” Press “Start Print.” The machine starts printing. (See ‘Printing Documents Stored in the Mail Box,’ on p. 1-13.) If there is a current job or reserved job, the machine starts printing after that job is completed. NOTE •...

  • Page 122: (Sample Print)

    Checking the Print Result or the Image of the Stored Document (Sample Print) With this function you can print one set when you want to check the image before printing, or when you want to check the settings and the image data of the document stored in a mail box.
  • Page 123 Check the prints, and press “Start Print,” “Cancel,” or “Change Settings.” To print the remaining sets, press “Start Print.” To cancel printing, press “Cancel.” To change print settings, press “Change Settings”→ press “Change P Settings” → change the desired settings → press “Done.” - To change the number of copies, use (numeric keys).

  • Page 124: Reserving Jobs

    Reserving Jobs You can select copy settings and scan originals even if the machine is currently printing. Your scanned documents are processed after the current job is completed. NOTE • You can reserve up to 32 documents, including the current job. However, interrupt copy jobs are not counted in this number.
  • Page 125 Select the desired mail box number and document to print, and press “Print.” When you select a mail box set with a password, enter the password after selecting the mail box, and press “OK.” If the Mail Box Selection screen appears after step 1, specify the desired mail box number. To print without changing the settings: Press “Start Print.”...

  • Page 126: Changing The Exposure During Printing

    Changing the Exposure During Printing With this function, you can change the print exposure during printing. Press “Light” or “Dark” in the screen which appears during printing. Move the indicator that is between “Light” and “Dark” to the left to make the exposure lighter, or to the right to make the exposure darker.

  • Page 127: Checking The Document's Detailed Information

    Checking the Document’s Detailed Information With this function you can check the detailed information of documents stored in a mail box. Select the desired mail box number and document, and press “Details.” When you select a mail box set with a password, enter the password after selecting the mail box, and press “OK.”...

  • Page 128: Changing The Name Of A Document

    Changing the Name of a Document With this function you can change the name of a document stored in a mail box. Select the desired mail box number and document, and press “Details.” When you select a mail box set with a password, enter the password after selecting the mail box, and press “OK.”...
  • Page 129 Enter the name of the document you want to change, and press “OK.” The maximum number of characters you can use for a name is 24. For details of how to enter characters from the touch panel display, see the Reference Guide.

  • Page 130: Moving A Document

    Moving a Document With this function you can move a desired document to a different mail box. Select the mail box number and document you want to move, and press “Move Document.” When you select a mail box set with a password, enter the password after selecting the mail box, and press “OK.”...
  • Page 131 The screen below appears. If a document cannot be moved to the desired mail box, a message telling you that you cannot move the document is displayed. If a document cannot be moved, it remains in the original mail box. If an error occurs while moving multiple documents, the number of documents which has been moved is displayed.

  • Page 132: Erasing A Document From A Mail Box

    Erasing a Document from a Mail Box With this function you can erase a document stored in a mail box. Select the mail box number and document you want to erase, and press “Erase.” When you select a mail box set with a password, enter the password after selecting the mail box, and press “OK.”...
  • Page 133 Press “Done.” The display returns to the Mail Box Selection screen. Erasing a Document from a Mail Box 3-47...
  • Page 134 3-48 Erasing a Document from a Mail Box...

  • Page 135: Setting/Storing The Mail Box Settings

    Setting/Storing the Mail Box Settings CHAPTER This chapter describes how to store and change the default settings of the Mail Box function to suit your needs. Mail Box Settings Table........... 4-2 Setting/Storing the Mail Box .

  • Page 136: Mail Box Settings Table

    Mail Box Settings Table The following items can be stored or set in the Mail Box Settings of the Additional Functions screen. Applicable Additional Function Available settings page Mail Box Settings Number: 0 to 99 Password: 7 digit number max. Store Name: 24 characters max.

  • Page 137: Setting/Storing The Mail Box

    Setting/Storing the Mail Box With this function you can set and store each mail box item. NOTE • You can store up to 100 items in a mail box (Mail Box number: 00 to 99). Call up the desired screen as follows: (Additional Functions) Press the desired mail box number.
  • Page 138 Enter the password using (numeric keys), and press “OK.” Enter the password used when the mail box was stored. This step is not required when setting the mail box for the first time or if a password is not stored. Press “Store Name.”...
  • Page 139 Enter the password with (numeric keys). If no password was stored, proceed to step 7. IMPORTANT • Since there is no way to check a stored password, please record the password you stored and keep the record, separately. NOTE • You can delete the number you entered by pressing (Clear).

  • Page 140: Initializing A Mail Box

    Initializing a Mail Box With this function you can initialize the set/stored password, name, and Automatic Erase Period. IMPORTANT • You cannot initialize a mail box if there is data remaining in it. Call up the desired screen as follows: (Additional Functions) Select the mail box that you want to initialize.
  • Page 141 Enter the password by using (numeric keys), and press “OK.” Enter the password used when the mail box was stored. (See ‘Setting/Storing the Mail Box,’ on p. 4-3.) If a password is not stored, this operation is not required. Press “Initialize.” Press “Yes.”...
  • Page 142 Press “Done.” Repeat this procedure. The display returns to the Basic Features screen. Initializing a Mail Box...

  • Page 143: Setting The Photo Mode Of The Mail Box Function

    Setting the Photo Mode of the Mail Box Function With this function you can select whether or not to use the Photo Mode of the Mail Box function. When the Photo Mode is “On,” you can select “Printed Img” and “Photo” when scanning documents with the image quality setting.

  • Page 144: Setting The Standard Mode For Scanning

    Setting the Standard Mode for Scanning Standard Settings refers to a combination of Mail Box modes that the machine automatically sets after the power is turned on or when (Reset) is pressed. The Standard Settings can be changed to suit your needs, or be returned to the default settings.
  • Page 145 Press “Yes.” The settings displayed here are the currently set scan settings. Press “ ” or “ ” to display any scan settings that do not fit in the display area. To cancel storing the currently displayed settings as Standard Settings, press “No.” The display returns to the screen in step 2.

  • Page 146: Initializing The Standard Mode For Scanning

    Initializing the Standard Mode for Scanning Call up the desired screen as follows: (Additional Functions) Select “Initialize.” Check the settings, and press “Yes.” To cancel the initialization, press “No.” The display returns to the screen in step 2. The Standard Settings are initialized. 4-12 Setting the Standard Mode for Scanning...
  • Page 147 The screen below appears for about two seconds. Press “Done.” Repeat this procedure. The display returns to the Basic Features screen. Setting the Standard Mode for Scanning 4-13...
  • Page 148 4-14 Setting the Standard Mode for Scanning...

  • Page 149: Chapter 5 Appendix

    Appendix CHAPTER Chart of Available Combination of Functions ........5-2 Index .

  • Page 150: Chart Of Available Combination Of Functions

    Chart of Available Combination of Functions The chart shows the settings combinations when you want to reconfigure the functions. Scan Function Combination available Combination unavailable Priority to latest set mode Priority to Image Combination and Booklet modes (Ratio can be changed) Funtion intend to set Platen Glass Scanning Feeder Scanning...
  • Page 151 Print Function Combination available Combination unavailable Priority to latest set mode Function intend to set The Number of Printouts Automatic Paper Selection Automatic Paper Selection, Auto Orientation Auto Drawer Switching Stack Bypass (Standard size) Stack Bypass (Free size) Collate (Without a Finisher) Group (Without a Finisher) Rotate Collating (Without a Finisher) Rotate Grouping (Without a Finisher)

  • Page 152: Index

    Index 2 On 1 ............................2-39 2-sided Original ......................... 2-24 4 On 1 ............................2-39 8 On 1 ............................2-39 Auto ............................2-15 Back Cover ..........................3-19 Binding Erase ..........................2-36 Book Frame Erase ........................2-33 Booklet ............................3-22 Booklet Scanning ........................2-28 Change Print Settings screen .....................
  • Page 153 Exposure ...........................2-7 3-40 Finisher ............................3-5 Frame Erase ..........................2-30 Front Cover ..........................3-19 Group ..........................3-6 3-11 Hole Punch ..........................3-8 Image ............................2-8 Image Combination ........................2-39 Job Build ........................... 2-45 Job Separator ........................... 3-20 Mail Box Selection Screen ....................1-3 Merge Documents ........................
  • Page 154 Nega/Posi ..........................2-48 Non-collate ..........................3-7 Offset ............................3-8 Original Frame Erase ........................ 2-31 Paper Select ..........................3-2 Photo Mode ......................... 2-8 Print Screen ........................1-3 Reserving Jobs ......................... 3-38 Rotate ........................3-8 3-10 3-12 Sample Print ..........................3-36 Scan Screen ........................1-3 Sharpness ..........................
  • Page 155 XY Zoom ..........................2-19 2-21 Zoom ............................2-17 Zoom Program .......................... 2-17 Index...
  • Page 156 100% recycled paper. CANON INC. 30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan CANON U.S.A., INC. One Canon Plaza, Lake Success, NY 11042, U.S.A. CANON CANADA INC. 6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada CANON EUROPA N.V. Bovenkerkerweg 59-61 P.O. Box 2262, 1180 EG Amstelveen, The Netherlands CANON FRANCE S.A.

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