Brother MFC-7840N Network User's Manual
  1. Manuals
  2. Brands
  3. Brother Manuals
  4. All in One Printer
  5. MFC-7840N
  6. Network user's manual
Brother MFC-7840N Network User's Manual

Brother MFC-7840N Network User's Manual

Internet fax and fax to server features
Hide thumbs Also See for MFC-7840N:
Table of Contents

Advertisement

Quick Links

Download this manual See also: Service Manual, User Manual
Internet Fax and Fax to Server features
NETWORK
USER'S GUIDE
MFC-7840N
The Brother Solutions Center (http://solutions.brother.com) is
your one stop resource for all your printing needs. Download the
latest drivers and utilities for your machine, read FAQs and
troubleshooting tips or learn about special printing solutions.
Version 0
CHN-ENG

Advertisement

Table of Contents
loading

Related Manuals for Brother MFC-7840N

Summary of Contents for Brother MFC-7840N

  • Page 1 Internet Fax and Fax to Server features NETWORK USER’S GUIDE MFC-7840N The Brother Solutions Center (http://solutions.brother.com) is your one stop resource for all your printing needs. Download the latest drivers and utilities for your machine, read FAQs and troubleshooting tips or learn about special printing solutions.

  • Page 2: Compilation And Publication Notice

    Compilation and publication notice Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product’s descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice.

  • Page 3: Important Note

    ® Windows Server 2003 in this document represents Windows Server 2003 and Windows Server 2003 x64 Edition. Go to the Brother Solutions Center (http://solutions.brother.com) for more information on ® Windows Server 2003 x64 Edition support. Internet address Brother Global Web Site: http://www.brother.com For Frequently Asked Questions (FAQs), Product Support, Driver Updates and Utilities: http://solutions.brother.com...

  • Page 4: Table Of Contents

    Table of Contents Internet fax Overview..............................1 Getting connected ..........................1 Control panel key functions .........................2 Sending an Internet fax ........................2 Manually entering text .........................3 Receiving E-mail or Internet fax ......................3 Receiving an Internet fax to your computer..................4 Forwarding received E-mail and fax messages...................4 Relay broadcasting..........................4 TX Verification Mail..........................7 Setup Mail TX ............................7...

  • Page 5: Internet Fax

    E-mail address for your machine, the mail server(s) IP address, mailbox name and password for your Brother machine. If you are unsure of any of these items, please contact your systems Administrator. For details of how to configure this information, see Setup Internet (from the Setup IFAX menu) on page 25.

  • Page 6: Control Panel Key Functions

    Internet fax Control panel key functions Shift + 1 Used to change input mode. You can use dial pad keys as Standard alphabet character keys. Dial Pad Used to enter Standard Alpha characters (26 letters), as well as @. space ! ” # % & ’ () + / : ; < > = ? [ ] ^ - $ , l _ and Numbers.

  • Page 7: Manually Entering Text

    Internet fax Manually entering text Press Shift and 1 simultaneously to change into the “alphabet” dialing mode. You can use the Dial Pad to enter the E-mail address. For more information, see Entering Text on page 47. Please note that also you can connect to the machine using a web browser and store the E-mail address information to a Speed Dial or One Touch location through Web Based Management.

  • Page 8: Receiving An Internet Fax To Your Computer

    Please see the User’s Guide included with the machine to check that this feature is supported. Relay broadcasting This function allows the Brother machine to receive a document over the Internet, and then relay it to other fax machines through conventional telephone lines.
  • Page 9 Internet UKFAX@brother.co.uk(fax#123456789) In this example, your machine has an E-mail address of FAX@brother.com, you wish to send a document from this machine to another machine in England with an E-mail address of UKFAX@brother.co.uk, this machine will then forward the document to a standard fax machine using a conventional telephone line. If your E-mail address is FAX@brother.com, you must configure a trusted domain name of brother.com on the...
  • Page 10 If you want to have the document relayed to more than one standard fax machine the address can be entered using the following method: Enter the phone number of the first Fax machine UKFAX@brother.co.uk(fax#123). Press OK. Enter the phone number of the second Fax machine UKFAX@brother.co.uk(fax#456).

  • Page 11: Tx Verification Mail

    Internet fax TX Verification Mail Transmission Verification Mail supports two separate functions. Verification Mail for sending allows you to request notification from the receiving station that the Internet Fax or E-mail was received and processed. Verification Mail for receiving allows you to transmit a default report back to the sending station after successfully receiving and processing an Internet Fax or E-mail.

  • Page 12: Important Information On Internet Fax

    Internet fax Important information on Internet fax Internet fax communication on a LAN system is basically the same as communication via E-mail; however, it is different from fax communication using standard phone lines. The following is important information for using Internet fax: Factors such as the receiver’s location, structure of the LAN system, and how busy the circuit (such as the internet) is, may cause the system to take a long time to send back an error mail.

  • Page 13: Fax Operation

    Fax operation You can follow instructions in the User’s Guide we have provided with the machine for how to use your machine as a fax after installing the internet fax software. This chapter explains some operations which are unique for the internet fax capable machine. Storing numbers You can set up your machine to do the following types of easy dialing: One Touch, Speed-Dial and Groups for Broadcasting faxes.
  • Page 14 Fax operation Choose one of the options below: Enter the number (up to 20 characters) if you chose Fax/Tel. Press OK. Enter the E-mail address (up to 60 characters) if you chose E-Mail or IFAX. Use the chart in Entering Text on page 47 to help you enter letters. Press OK.

  • Page 15: Storing Speed Dial Numbers

    Fax operation Storing speed dial numbers You can store your frequently used numbers as Speed Dial numbers, so that when you dial you will only have to press a few keys (Search/Speed Dial, the three-digit number and Start). The machine can store 200 Speed Dial numbers (001-200).

  • Page 16: Changing One Touch And Speed Dial Numbers

    Fax operation If you chose IFAX in c, press a or b to choose Std, Fine or Photo. Press OK and then go to i. Press OK if you don’t want to change the default resolution. Go to i. Choose one of the options below: If you chose Color150dpi, Color300dpi, Color600dpi, Gray100dpi, Gray200dpi or Gray300dpi in g, choose the file format (PDF or JPEG) that will be used to send your PC.

  • Page 17: Broadcasting

    Fax operation Broadcasting Broadcasting lets you send the same fax message to more than one fax number. You can include Groups, One Touch, Speed Dial numbers and up to 50 manually dialed numbers in the same broadcast. You can broadcast up to 258 different numbers. This will depend on how many groups, access codes or credit card numbers you have stored, and on how many delayed or stored faxes are in memory.
  • Page 18 Fax operation Choose an empty location where you want to store the group in one of the following ways: Press a One Touch key. Press Search/Speed Dial and then enter the three-digit Speed Dial location. Press OK. Use the dial pad to enter a group number (01 to 08). Press OK.
  • Page 19 Fax operation Choose one of the options below: If you chose Color150dpi, Color300dpi, Color600dpi, Gray100dpi, Gray200dpi or Gray300dpi in i, choose the file format (PDF or JPEG) that will be used to send your PC. If you chose B/W200dpi or B/W200x100 in i, choose the file format (TIFF or PDF) that will be used to send to your PC.

  • Page 20: Control Panel Setup

    The LAN menu selections of the control panel allow you to set up the Brother machine for your network configuration. Press Menu, then press a or b to choose LAN. Proceed to the menu selection you wish to configure.
  • Page 21 RARP mode The Brother print server’s IP address can be configured using the Reverse ARP (RARP) facility on your host computer. This is done by editing the /etc/ethers file (if this file does not exist, you can create it) with an entry similar to the following:...
  • Page 22 Control panel setup IP Address This field displays the current IP address of the machine. If you have chosen a BOOT Method of Static, enter the IP address that you wish to assign to the machine (check with your network administrator for the IP address to use).
  • Page 23 You can register the machine name on the Network. This name is often referred to as a NetBIOS name; it will be the name that is registered by the WINS server on your network. Brother recommends the name “BRNxxxxxxxxxxxx” for a wired network.
  • Page 24 Control panel setup WINS Config This selection controls how the machine obtains the IP address of the WINS server. Press Menu. Press a or b to choose LAN. Press OK. Press a or b to choose TCP/IP. Press OK. Press a or b to choose WINS Config. Press OK.
  • Page 25 Control panel setup Press a or b to choose WINS Server. Press OK. Press a or b to choose Primary or Secondary. Press OK. Press 1 to choose Change. Enter the WINS Server address. Press OK. Press Stop/Exit.
  • Page 26 Control panel setup DNS Server Primary DNS Server IP Address This field specifies the IP address of the primary DNS (Domain Name System) server. Secondary DNS Server IP Address This field specifies the IP address of the secondary DNS server. It is used as a backup to the Primary DNS server address.
  • Page 27 This machine is compatible with IPv6, the next generation internet protocol. If you want to use the IPv6 protocol, choose On. The default setting for IPv6 is Off. For more information on the IPv6 protocol, visit http://solutions.brother.com. Press Menu. Press a or b to choose LAN.

  • Page 28: Ethernet

    Control panel setup Ethernet Ethernet link mode. Auto allows the print server to operate in 100BASE-TX full or half duplex, or in 10BASE-T full or half duplex mode by auto negotiation. You can fix the server link mode to 100BASE-TX Full Duplex (100B-FD) or Half Duplex (100B-HD) and 10BASE-T Full Duplex (10B-FD) or Half Duplex (10B-HD).

  • Page 29: Setup Internet (From The Setup Ifax Menu)

    Control panel setup Setup Internet (from the Setup IFAX menu) This menu has nine selections: Mail Address, SMTP Server, SMTP Port, Auth. for SMTP, POP3 Server, POP3 Port, Mailbox Name, Mailbox Pwd and APOP. As this section requires you to enter a lot of text characters, you may find that it is more convenient to use Web Based Management and your favorite web browser to configure these settings (see the Network User’s Guide on the CD-ROM we have provided with the machine).
  • Page 30 Control panel setup Press a or b to choose Name or IP Address. Press OK. Enter the SMTP server address (up to 64 characters). Press OK. Press Stop/Exit. SMTP Port This field displays the SMTP port number (for outgoing E-mails) on your network. Press Menu.
  • Page 31 POP3 Server This field displays the node name or IP address of the POP3 server (incoming E-mail server) used by the Brother machine. This address is necessary for the Internet fax features to function correctly. (Ex, “mailhost.brothermail.net” or “192.000.000.001”) Press Menu.
  • Page 32 Press a or b to choose Setup Internet. Press OK. Press a or b to choose Mailbox Name. Press OK. Enter the user account name assigned to the Brother machine that will login to the POP3 server (up to 32 characters). Press OK. Press Stop/Exit.
  • Page 33 Control panel setup Mailbox Pwd You can specify the password for the POP3 server account where the internet print jobs are to be retrieved. Press Menu. Press a or b to choose LAN. Press OK. Press a or b to choose Setup IFAX. Press OK.

  • Page 34: Setup Mail Rx (From The Setup Ifax Menu)

    Control panel setup Setup Mail RX (from the Setup IFAX menu) This menu has five selections: Auto Polling, Poll Frequency, Header, Del Error Mail and Notification. Auto Polling When set to On, the machine automatically checks the POP3 server for new messages. Press Menu.
  • Page 35 Control panel setup Header This selection allows the contents of the mail header to be printed when the received message is printed. Press Menu. Press a or b to choose LAN. Press OK. Press a or b to choose Setup IFAX. Press OK.

  • Page 36: Setup Mail Tx (From The Setup Ifax Menu)

    This menu has three selections: Sender Subject, Size Limit and Notification. Sender Subject This field displays the subject that is attached to the Internet fax data being sent from the Brother machine to a computer (default is “Internet Fax Job”).
  • Page 37 Control panel setup Enter the subject information (up to 40 characters). Press OK. Press Stop/Exit. Size Limit Some E-mail servers do not allow you to send large E-mail documents (the System Administrator will often place a limit on the maximum E-mail size). With this function enabled, the machine will display Out of Memory when trying to send E-mail documents over 1 Mbyte in size.

  • Page 38: Setup Relay (From The Setup Ifax Menu)

    Control panel setup Press a or b to choose On or Off. Press OK. Press Stop/Exit. Setup Relay (from the Setup IFAX menu) This menu has three selections Rly Broadcast, Relay Domain and Relay Report. For more information on Relay Broadcast, see Relay broadcasting on page 4 of this User’s Guide. Rly Broadcast This function allows the machine to receive a document over the Internet, and then relay it to other fax machines through conventional analog landlines.
  • Page 39 Control panel setup Relay Domain You can register the Domain Names (Max. 10) that are allowed to request a Relay Broadcast. Press Menu. Press a or b to choose LAN. Press OK. Press a or b to choose Setup IFAX. Press OK.

  • Page 40: Scan To E-Mail (E-Mail Server)

    Control panel setup Scan to E-mail (E-mail server) You can choose the default color file type for the Scan to E-mail (E-mail server) function. Press Menu. Press a or b to choose LAN. Press OK. Press a or b to choose Scan to E-mail. Press OK.
  • Page 41 Control panel setup Press a or b to choose Change Setting. Press OK. If you don’t have to change the quality, press a or b to choose Enter Address. Press OK and then go to j. Press a or b to choose Color 150 dpi, Color 300 dpi, Color 600 dpi, Gray 100 dpi, Gray 200 dpi, Gray 300 dpi, B&W 200 dpi or B&W 200x100 dpi.

  • Page 42: Scan To Ftp

    Control panel setup Scan to FTP You can choose the default color file type for the Scan to FTP function. Press Menu. Press a or b to choose LAN. Press OK. Press a or b to choose Scan to FTP. Press OK.

  • Page 43: Fax To Server

    Control panel setup Fax to Server The Fax to Server feature allows the machine to scan a document and send it over the network to a separate fax server. The document will then be sent from the server as fax data to the destination fax number over standard phone lines.
  • Page 44 Control panel setup Press a or b to choose Suffix. Press OK. Enter the suffix using dial pad. Press OK. Press Stop/Exit. Note You can enter the prefix and suffix address using up to a total of 40 characters. How to operate Fax to Server Place the document in the ADF or on the scanner glass.

  • Page 45: Time Zone

    Control panel setup Time Zone This field displays your country time zone. The time shown is the time difference between your country and Greenwich Mean Time. For example, the Time Zone for Eastern Time in the USA and Canada is UTC-05:00. Press Menu.

  • Page 46: Restoring The Network Settings To Factory Default

    Control panel setup Restoring the network settings to factory default If you wish to reset the print server back to its default factory settings (resetting all information such as the password and IP address information), please follow these steps: Note This function restores all network settings to the factory default.

  • Page 47: A Appendix

    Appendix Function table and default factory settings The factory settings are shown in Bold with an asterisk. Main menu Submenu Menu selections Options 5.LAN 1.TCP/IP 1.BOOT Method Auto* Static RARP BOOTP DHCP (If you choose Auto, RARP, BOOTP or DHCP, you will be asked to enter how many times the machine tries to obtain the IP address.) 2.IP Address...
  • Page 48 Appendix Main menu Submenu Menu selections Options 5.LAN 1.TCP/IP 0.IPv6 (continued) (continued) Off* — 2.Ethernet Auto* 100B-FD 100B-HD 10B-FD 10B-HD — 3.Setup 1.Setup 1.Mail Address IFAX Internet Name (Up to 64 characters) 2.SMTP Server IP Address [000-255].[000-255]. [000-255].[000-255] [00001-65535] 3.SMTP Port 4.Auth.
  • Page 49 Appendix Main menu Submenu Menu selections Options 5.LAN 3.Setup 2.Setup Mail RX 4.Del Error Mail IFAX (continued) (continued) (continued) 5.Notification Off* (Up to 40 characters) 3.Setup Mail TX 1.Sender Subject 2.Size Limit Off* 3.Notification Off* 4.Setup Relay 1.Rly Broadcast Off* 2.Relay Domain RelayXX: 3.Relay Report...
  • Page 50 Appendix Main menu Submenu Menu selections Options — — 5.LAN 6.Fax to Server (continued) Off* — — 7.Time UTC+XX:XX Zone UTC-XX:XX 0.Factory 1.Reset 1.Yes Reset 2.No — 2.Exit On connection to the network, the machine will automatically set the IP address and Subnet Mask to values appropriate for your network.

  • Page 51: Entering Text

    Appendix Entering Text When setting certain menu selections, such as the E-mail address, you will need to type text characters. The dial pad keys have letters printed on them. The keys: 0, # and l do not have printed letters because they are used for special characters.
  • Page 52 Appendix Repeating letters To enter a character on the same key as the previous character, press c to move the cursor right before pressing the key again. Special characters and symbols Press l, # or 0, and then press d or c to move the cursor to the symbol or character you want. Press OK to choose it.

  • Page 53: Index

    Index group dial changing ............. 12 setting up groups for broadcasting ..... 13 APIPA ............... 23 one touch dial changing ............. 12 custom scan profile ..........9 setting up .............. 9 BOOTP ..............17 speed dial Broadcasting ............. 13 changing ............. 12 setting up groups for ..........

Table of Contents