Avaya 9040 User Manual
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Avaya 9040 User Manual

Avaya 9040 User Manual

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IP Office
4400, 4600, 6400 & TransTalk MDW
9040 Telephones
nd
40DHB0002USAL - Issue 7 (2
October 2003)

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Summary of Contents for Avaya 9040

  • Page 1 IP Office 4400, 4600, 6400 & TransTalk MDW 9040 Telephones 40DHB0002USAL - Issue 7 (2 October 2003)

  • Page 2: Table Of Contents

    Display Call Information ......20 Changing the Volume......... 20 Changing the Ringer Sound....... 20 Using Headsets.......... 20 Hot Desking ..........21 Group Enable/Disable ........ 21 4400, 4600, 6400 & TransTalk MDW 9040 Telephones Page ii IP Office 40DHB0002USAL - Issue 7 (2nd October 2003)

  • Page 3: Introduction

    For details of the shortcodes available to you contact your System Administrator. For details of the normal default shortcodes see "System Features" on page 31. 4400, 4600, 6400 & TransTalk MDW 9040 Telephones Page 3 IP Office...

  • Page 4: Transtalk ® Mdw 9040

    ® The TransTalk MDW 9040 set is a wireless set that can be used with the system. It is plugged into a DS port on either the base Control Unit or a DS expansion module. When using the set, the user must configure it to work with the system, by defining the button map to be used.

  • Page 5: Phone Key Symbols

    Use this key to exit the administration menus and return to normal phone operation (Not available on the 4406D+, ® 4606D+ and TransTalk MDW 9040). 4400, 4600, 6400 & TransTalk MDW 9040 Telephones Page 5 IP Office 40DHB0002USAL - Issue 7 (2nd October 2003)

  • Page 6: The Display

    • Pressing Menu twice gives access to additional functions. 4400, 4600, 6400 & TransTalk MDW 9040 Telephones Page 6 IP Office 40DHB0002USAL - Issue 7 (2nd October 2003)

  • Page 7: Making Calls

    When the name you want is shown select Call. d. If you cannot find the name you want press Exit twice. 4400, 4600, 6400 & TransTalk MDW 9040 Telephones Page 7 IP Office 40DHB0002USAL - Issue 7 (2nd October 2003)

  • Page 8: Redial

    4406D+ users can make a page call via the shortcodes. Contact your system administrator for the appropriate code. ® TransTalk MDW 9040 users can make Page Calls, but cannot receive them. 4600 Series phones cannot make or receive page calls. To make a page call: 1. Press Menu twice.

  • Page 9: Arrange A Callback

    4. Press and select Vmail. 5. You should hear the mailbox greeting and then be prompted to leave a message. 4400, 4600, 6400 & TransTalk MDW 9040 Telephones Page 9 IP Office 40DHB0002USAL - Issue 7 (2nd October 2003)

  • Page 10: Answering Calls

    Headset Mode (See Using Headsets on Page 20). ® TransTalk MDW 9040 users do not have access to Internal Auto Answer. To set/cancel internal auto-answer: 1. Press Menu 2. Select HfAns (This feature can also be set under a DSS key, see page 24).

  • Page 11: Answering A Message Indicator

    Conf key. ® TransTalk MDW 9040 users can make Page Calls, but cannot receive them. 4600 Series phones cannot make or receive page calls. 4400, 4600, 6400 & TransTalk MDW 9040 Telephones Page 11 IP Office...

  • Page 12: Other Call Controls

    • Note also that whilst using the handset, if you hold a call and don't replace the handset, to answer any call press the Spkr 4400, 4600, 6400 & TransTalk MDW 9040 Telephones Page 12 IP Office 40DHB0002USAL - Issue 7 (2nd October 2003)

  • Page 13: Drop A Call

    4. You can then select to either callback the caller or delete the call from the call history. • To delete the call from call history: Select Delet. • To call the caller: Select Call. 4400, 4600, 6400 & TransTalk MDW 9040 Telephones Page 13 IP Office 40DHB0002USAL - Issue 7 (2nd October 2003)

  • Page 14: Conferencing Calls

    5. Use the and keys to see the details of the different callers in the conference. • To remove a caller from the conference: Select Drop. 4400, 4600, 6400 & TransTalk MDW 9040 Telephones Page 14 IP Office 40DHB0002USAL - Issue 7 (2nd October 2003)

  • Page 15: Diverting Calls

    4. Press Exit To clear call forwarding: 1. Press Menu 2. Using the and keys, display and then select CFrwd. 3. Press Exit 4400, 4600, 6400 & TransTalk MDW 9040 Telephones Page 15 IP Office 40DHB0002USAL - Issue 7 (2nd October 2003)

  • Page 16: Send All Calls (Do Not Disturb)

    4406D+and 4606D+ users can activate this feature via a short code or programmed button. ® TransTalk MDW 9040 users activate this via a short code. To switch send all calls on/off: 1. Press Menu 2. Using the and keys, display and then select SAC (This feature can also be set under a DSS key, see page 24).

  • Page 17: Hold, Park & Transfer

    5. The displays show the parked calls using the number assigned to each parked call. 6. To unpark a particular call, press the display key under the parked call. 4400, 4600, 6400 & TransTalk MDW 9040 Telephones Page 17 IP Office...

  • Page 18: Holding Calls

    If the extension answers and will accept the transfer press Transfr again. • To do a blind transfer, hang up the call or hit the transfer button again. 4400, 4600, 6400 & TransTalk MDW 9040 Telephones Page 18 IP Office 40DHB0002USAL - Issue 7 (2nd October 2003)

  • Page 19: Phone Controls

    TmDay function. Note that this function overwrites all other display information. ® TransTalk MDW 9040 users do not have access to this feature. To set/cancel date and time display: 1. Press Menu 2. Using the and keys, display and select TmDay (This feature can also be set under a DSS key, see page 24).

  • Page 20: Display Call Information

    The ring is now saved. Using Headsets Using headsets is documented separately. Refer to your System Administrator. 4400, 4600, 6400 & TransTalk MDW 9040 Telephones Page 20 IP Office 40DHB0002USAL - Issue 7 (2nd October 2003)

  • Page 21: Hot Desking

    2. Press and select ProgA. 3. Select Bar. 4. Select Change to switch the phone between locked and unlocked, then select Done. 5. Press Exit 4400, 4600, 6400 & TransTalk MDW 9040 Telephones Page 21 IP Office 40DHB0002USAL - Issue 7 (2nd October 2003)

  • Page 22: Change The Login Code

    4. Use the and keys to display the different language options. DEFAULT is the system's default language. 5. When the text is as you require press Done. 6. Press Exit 4400, 4600, 6400 & TransTalk MDW 9040 Telephones Page 22 IP Office 40DHB0002USAL - Issue 7 (2nd October 2003)

  • Page 23: Changing The System Date And Time

    5. Enter the new value. Use the * key to enter a : in times. Use the # key to enter a / in dates. 6. After entering the new date or time, select Done. 7. Press Exit 4400, 4600, 6400 & TransTalk MDW 9040 Telephones Page 23 IP Office 40DHB0002USAL - Issue 7 (2nd October 2003)

  • Page 24: Dss Key Functions

    5. Press the required DSS key. 6. Select Done. 7. Select another DSS key or press Exit 4400, 4600, 6400 & TransTalk MDW 9040 Telephones Page 24 IP Office 40DHB0002USAL - Issue 7 (2nd October 2003)

  • Page 25: Storing User, Park Slot And Queue Numbers

    If the DSS key is already set you will see options to Replace, Keep or Delete the existing function. Select the option required. 7. When BUTTON PROGRAMMED is shown select Cont. 8. Press Exit 4400, 4600, 6400 & TransTalk MDW 9040 Telephones Page 25 IP Office 40DHB0002USAL - Issue 7 (2nd October 2003)

  • Page 26: Programming Functions Against Dss Keys

    5. Select Delet to remove the function. 7. Press the key below Cont. 8. Either select another function to program another key or press Exit 4400, 4600, 6400 & TransTalk MDW 9040 Telephones Page 26 IP Office 40DHB0002USAL - Issue 7 (2nd October 2003)

  • Page 27: Admin Functions

    In both cases, while call forwarding in on the appropriate DSS key lamp is lit and pressing the DSS key again switches call forwarding off. 4400, 4600, 6400 & TransTalk MDW 9040 Telephones Page 27 IP Office...
  • Page 28 DSS key is used. If programmed without an account code, the telephone user is able to enter the code to use after pressing the DSS key. 4400, 4600, 6400 & TransTalk MDW 9040 Telephones Page 28 IP Office...
  • Page 29 If programmed without a target number, the number should be dialed after pressing the DSS key. 4400, 4600, 6400 & TransTalk MDW 9040 Telephones Page 29 IP Office...
  • Page 30 HGNS+ Put a specified hunt group into night service mode. This function requires entry of the hunt group number when programmed. 4400, 4600, 6400 & TransTalk MDW 9040 Telephones Page 30 IP Office 40DHB0002USAL - Issue 7 (2nd October 2003)

  • Page 31: System Features

    Menu button (4406D+, 4606D+ and ® TransTalk MDW 9040) must activate features (those requiring additional numbers - ie. external number, Hunt Group) via the shortcodes. Making Calls Internal Calls: To make a call to another extension, simply dial the number.

  • Page 32: Call Waiting

    At your own extension: *14*N# from your own extension. *14*# to cancel either feature from your own extension. 4400, 4600, 6400 & TransTalk MDW 9040 Telephones Page 32 IP Office 40DHB0002USAL - Issue 7 (2nd October 2003)

  • Page 33: Do Not Disturb

    The System Administrator also specifies the reception number, to which the call is diverted if the caller dials 0, and your email address if your voicemail and email are integrated. 4400, 4600, 6400 & TransTalk MDW 9040 Telephones Page 33 IP Office...

  • Page 34: The System Administrator

    Follow Me Here Voicemail Ringback On *13*N# Follow Me Here Cancel Voicemail Ringback Off *14*N# Follow Me To *57*N# Forward on busy number 4400, 4600, 6400 & TransTalk MDW 9040 Telephones Page 34 IP Office 40DHB0002USAL - Issue 7 (2nd October 2003)

  • Page 35: Index

    Name 22, 23 Incoming Calls 13 Directory 7 CallB 9 Callback 9 PAGE 6, 8 Handset CFrwd 15 Page call 8 Volume 20 4400, 4600, 6400 & TransTalk MDW 9040 Telephones Page 35 IP Office 40DHB0002USAL - Issue 7 (2nd October 2003)
  • Page 36 The publication of information in this document does not imply freedom from patent or other protective rights of Avaya or others. Intellectual property related to this product (including trademarks) and registered to Lucent Technologies have been transferred or licensed to Avaya.

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