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Oki ES9160 MFP/ES9170 MFPES9460 MFP Scanning Manual

Multifunctional digital color systems/ multifunctional digital systems
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MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS/
MULTIFUNCTIONAL DIGITAL SYSTEMS
Scanning Guide
ES9160 MFP/ES9170 MFP
ES9460 MFP/ES9470 MFP
CX3535 MFP/CX4545 MFP

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Summary of Contents for Oki ES9160 MFP/ES9170 MFPES9460 MFP

  • Page 1 MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS/ MULTIFUNCTIONAL DIGITAL SYSTEMS Scanning Guide ES9160 MFP/ES9170 MFP ES9460 MFP/ES9470 MFP CX3535 MFP/CX4545 MFP...
  • Page 2 ©2012 Oki Data Corporation All rights reserved Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of Oki Data.

  • Page 3: Preface

    Preface Thank you for purchasing OKI Multifunctional Digital Systems or Multifunctional Digital Color Systems. This manual provides instructions on how to use the equipment for scanning and Internet faxing. Read this manual before using your Multifunctional Digital Systems or Multifunctional Digital Color Systems. Keep this manual within easy reach, and use it to configure an environment that makes the best use of the OKI MFP's functions.
  • Page 4  Trademarks  The official name of Windows XP is Microsoft Windows XP Operating System.  The official name of Windows Vista is Microsoft Windows Vista Operating System.  The official name of Windows 7 is Microsoft Windows 7 Operating System. ...

  • Page 5: Table Of Contents

    CONTENTS Preface............................1 Chapter 1 OVERVIEW Scan Features ........................... 6 Scan functions ........................6 Scan speed ........................... 9 Templates..........................9 Internet Fax Features ......................10 Chapter 2 BASIC OPERATION Viewing Touch Panel for Scan Menu ..................12 Default Settings ........................14 Scan to e-Filing........................
  • Page 6 Chapter 4 USING TEMPLATES Registering Scan Templates ....................72 Using Scan Templates ......................77 Chapter 5 OTHER SCANNING METHODS Scanning Images Using the Remote Scan Driver ............... 88 Scanning Images Using the WIA Driver ................89 Chapter 6 INTERNET FAX Precautions for Internet Fax Transmissions ...............
  • Page 7 OVERVIEW This chapter provides an overview of the scan and Internet Fax features. Scan Features........................... 6 Scan functions................................6 Scan speed ................................9 Templates ................................9 Internet Fax Features ......................10...

  • Page 8: Chapter 1 Overview

    1 OVERVIEW Scan Features With the equipment, originals placed in the Reversing Automatic Document Feeder or on the original glass can easily be scanned as image data. The image data can then be stored in the e-Filing boxes and/or the shared folder of the equipment and/or sent to e-mail addresses.

  • Page 9: Scan To File

    1 OVERVIEW 1.OVERVIEW  Scan to File Scan to File allows you to store scans as PDF, XPS, TIFF or JPEG files in the shared folder in the equipment or in a network folder. From these folders, you can copy the saved data and use it on your computer. If you choose to store your scans in the network folder, the type of operating system, such as Windows or Macintosh, does not matter;...
  • Page 10 1 OVERVIEW  Scan to USB Scan to USB allows you to save scanned images as PDF, XPS, TIFF, or JPEG files in a USB storage device. Scan to USB USB Media USB Media USB Media To learn more about Scan to USB, see the following section: ...

  • Page 11: Scan Speed

    1 OVERVIEW 1.OVERVIEW  Scan speed The scan speed depends on the selected color mode and resolution settings. The approximate scan speed (for printing A4/LT) under each condition is listed in the table below. Scan Speed Color Mode Resolution ES9460 MFP/ES9470 MFP ES9160 MFP/ES9170 MFP CX3535 MFP/CX4545 MFP Black...

  • Page 12: Internet Fax Features

    1 OVERVIEW Internet Fax Features Internet Fax allows a copy of a scanned document to be sent as an e-mail with an attached TIFF-FX (Profile S) file. Since an Internet line is used instead of a phone line, the communication costs can be dramatically reduced. With Internet Fax, an e-mail address is to be specified in place of a phone number to transmit a copy of a scanned document to the Internet Fax equipment or the client computers.
  • Page 13 BASIC OPERATION This chapter describes the basic scanning operations. Viewing Touch Panel for Scan Menu ..................12 Default Settings ........................14 Scan to e-Filing........................15 Scan to File ..........................16 Scan to E-mail......................... 23 Scan to USB..........................29 Web Service (WS) Scan ......................33 Using Saved Scan Data ......................

  • Page 14: Viewing Touch Panel For Scan Menu

    2 BASIC OPERATION Viewing Touch Panel for Scan Menu When you press the [SCAN] button on the control panel, the SCAN menu is displayed on the touch panel. If the equipment is managed by the Department Management or User Management features, you need to enter a department code or the user information, such as the user name and password.
  • Page 15 2 BASIC OPERATION 2.BASIC OPERATION 8) [PREVIEW] (ES9460 MFP/ES9470 MFP/CX3535 MFP/CX4545 MFP) Press this button when you want to preview your scans.  P.50 “Previewing Scans” 9) [SCAN SETTING] Press this button to change scan settings applicable to “Scan to e-Filing”, “Scan to File”, “Scan to E-mail” and “Scan to USB”.

  • Page 16: Default Settings

    2 BASIC OPERATION Default Settings A default refers to a setting selected automatically when you turn on the equipment, when the equipment wakes up from Sleep Mode, or when the [FUNCTION CLEAR] button is pressed on the control panel. To scan your document, the default settings can be used as they are whereas pressing [SCAN SETTING] during the scan operation allows you to select the preferred settings for each scan job.

  • Page 17: Scan To E-Filing

    2 BASIC OPERATION Scan to e-Filing With this function, you can scan originals and store the scans in e-Filing boxes. Up to 27 GB of data can be stored in the e-Filing boxes and the shared folder in total. You can scan 200 pages per job. When saving your scans, you can specify a public box or one of the user boxes.

  • Page 18: Scan To File

    2 BASIC OPERATION Scan to File The Scan to File or USB function sends and stores scans to a shared folder in the equipment’s hard disk or a specified network folder. The equipment has a data capacity of 27 GB in the shared folder and the e-Filing boxes in total. You can scan up to 1000 pages per job.
  • Page 19 2 BASIC OPERATION 2.BASIC OPERATION Make sure that [MFP LOCAL] is selected and highlighted. Proceed to step 9. If saving data in a network folder is enabled by the administrator, you can select 2 file destinations from [MFP LOCAL], [REMOTE 1] and [REMOTE 2]. If you select [MFP LOCAL], you can specify a network folder (REMOTE 1 or 2) as a remote destination.
  • Page 20 2 BASIC OPERATION Select the desired file destination from the list. 1) Select the file destination. 2) Press [OK].  If FTP, NetWare IPX, NetWare IP or FTPS is selected for the file destination, proceed to Step 9.  If SMB is selected for the file destination, proceed to Step 7. ...
  • Page 21 2 BASIC OPERATION 2.BASIC OPERATION Select a folder for the remote destination. 1) Select FTP, SMB, NetWare IPX, NetWare IP, or FTPS as a protocol to transfer the file. 2) Press [SERVER NAME], [NETWORK PATH], [LOGIN USER NAME], [PASSWORD] and/or [COMMAND PORT] and specify the file destination.
  • Page 22 2 BASIC OPERATION  [COMMAND PORT] (FTP and FTPS only) Enter the port number to be used for command execution. By default, a hyphen “-” is entered in this box, and the port number set by the administrator is used. Change the entry in this box only when you want to use another port number.
  • Page 23 2 BASIC OPERATION 2.BASIC OPERATION  MULTI/SINGLE PAGE [MULTI] — Press this button to store your scan as a multiple page file. When you scan several pages, the equipment stores all the pages as a single file. [SINGLE] — Press this button to store your scan as a single file for each page. When you scan several pages, the equipment stores each page as a separate file.
  • Page 24 2 BASIC OPERATION  When the equipment has scanned more than 1000 pages in a job, the “The number of originals exceeds the limits. Will you save stored originals?” message appears. If you want to save the scans, press [YES]. ...

  • Page 25: Scan To E-Mail

    2 BASIC OPERATION Scan to E-mail With this scan function, you can send your scans to a specified e-mail address as an attached file. The Scan to E-mail function requires the network administrator to set the equipment configuration. Scanning to e-mail Place the original(s).
  • Page 26 2 BASIC OPERATION On the AUTHENTICATION screen, complete the user authentication. 1) Press [USER NAME] and enter the user name. 2) Press [PASSWORD] and enter the password. 3) Finally, press [OK]. Pressing each button displays an on-screen keyboard. Enter each item using the keyboard and digital keys, and then press [OK] to set the entry.
  • Page 27 2 BASIC OPERATION 2.BASIC OPERATION Specify the e-mail address(es) that you want to send to. 1) Press [INPUT @]. 2) Enter an e-mail address using the keyboard and digital keys, and then press [OK] to set the entry. 3) Finally, press [OK]. You can specify e-mail addresses in various ways.
  • Page 28 2 BASIC OPERATION If necessary, make the following settings for the attached file. 1) Press [FILE NAME] and change the file name. 2) Select an option for each of the FILE FORMAT, MULTI/SINGLE PAGE and/or SECURITY settings. 3) Finally, press ...
  • Page 29 2 BASIC OPERATION 2.BASIC OPERATION Specify the following items as required, and then press [OK].  FRAGMENT MESSAGE SIZE (KB) Select the size of message fragmentation. If the size of the attached file exceeds that selected here, the equipment transmits the file by dividing the data into smaller blocks. If the data size of the e-mail exceeds the maximum allowed for transmission, the attached file will not be sent.
  • Page 30 2 BASIC OPERATION If the screen below appears, place another original on the original glass and press [SCAN] or the [START] button to continue scanning. To finish the job, press [JOB FINISH], followed by the [FUNCTION CLEAR] button.  The above screen is not displayed under the following conditions: You scan the original from the Reversing Automatic Document Feeder without pressing [CONTINUE] to scan additional originals.

  • Page 31: Scan To Usb

    2 BASIC OPERATION Scan to USB The Scan to USB function stores scans to a USB storage device.  To store data in a USB storage device, the Save to USB Media setting must be enabled by the administrator. For details, refer to the TopAccess Guide.
  • Page 32 2 BASIC OPERATION When “Found USB DEVICE.” message appears on the touch panel, press [USB]. When you store scans in a USB storage device, never attempt to remove the device from the equipment until data transmission is completed. Removing the USB storage device during data transmission may corrupt the device.
  • Page 33 2 BASIC OPERATION 2.BASIC OPERATION  FILE FORMAT [PDF] – Press this button to store scans as a PDF file. [TIFF] – Press this button to store scans as a TIFF file. [XPS] – Press this button to store scans as an XPS file. [SLIM PDF] –...
  • Page 34 2 BASIC OPERATION If the screen below appears, place another original on the original glass and press [SCAN] or the [START] button to continue scanning. To finish the job, press [JOB FINISH], followed by the [FUNCTION CLEAR] button.  The above screen is not displayed under the following conditions: You scan the original from the Reversing Automatic Document Feeder without pressing [CONTINUE] to scan additional originals.

  • Page 35: Web Service (Ws) Scan

    2 BASIC OPERATION Web Service (WS) Scan Web Service (WS) Scan uses the functions of Windows operating systems such as Windows Vista to scan images from a client computer through the network. Scanning can be performed through the touch panel operation or from a client computer running Windows operating systems such as Windows Vista.
  • Page 36 2 BASIC OPERATION Press [WS SCAN]. Select the client that fits your needs, and then press [SCAN]. If the desired client name is not shown on the screen, use to switch between pages. The following screen is displayed. To cancel the operation, press [CANCEL]. If the above screen does not appear, make sure that the selected client is running.

  • Page 37: Using Saved Scan Data

    2 BASIC OPERATION Using Saved Scan Data  Using scan data saved as e-Filing documents You can display a list of the scan data stored in e-Filing and use it in various ways from the touch panel or with the e-Filing web utility.
  • Page 38 2 BASIC OPERATION  Using scans saved in USB storage device When you select [USB] to save your scans, they are stored in the USB storage device connected to the equipment. When you save your scans in the USB storage device, a sub-folder is automatically created. The name of the sub-folder depends on how you operate the Scan to USB function.

  • Page 39: Viewing The Scan Job Status And Log

    2 BASIC OPERATION Viewing the Scan Job Status and Log The status and log of scan jobs can be viewed on the touch panel. If the equipment is managed by the User Management feature, you need to enter the user information, such as the user name and password.

  • Page 40: Viewing The Scan Job Log

    2 BASIC OPERATION  Viewing the scan job log A record of scan jobs can be displayed on the [LOG] tab of the JOB STATUS screen. To display the record on the touch panel, press [JOB STATUS] > [LOG] > [SCAN]. On the [LOG] tab, you can view each job’s destination/file name, agent (scan function), date and time, number of pages, and status (job result).

  • Page 41: Useful Functions

    USEFUL FUNCTIONS This chapter describes how to scan documents using various advanced settings. Changing Scan Settings ......................40 Specifying color mode ............................40 Specifying resolution ............................41 Selecting original mode ............................41 Scanning 2-sided originals ...........................44 Specifying original size ............................45 Changing orientation ............................43 Changing compression ratio..........................46 Removing blank pages ............................46 Erasing black frames around images ........................47...

  • Page 42: Changing Scan Settings

    3 USEFUL FUNCTIONS Changing Scan Settings “Scan settings” are settings applied commonly to the “Scan to e-Filing”, “Scan to File”, “Scan to E-mail” and “Scan to USB” functions. The options frequently used in scanning are generally registered as the default scan settings ( P.14), and you can scan documents without changing the settings.

  • Page 43: Specifying Resolution

    3 USEFUL FUNCTIONS 3.USEFUL FUNCTIONS  Specifying resolution Select a resolution from the following options: [600] — Select this option to scan originals at 600 dpi. [400] — Select this option to scan originals at 400 dpi. [300] — Select this option to scan originals at 300 dpi. [200] —...
  • Page 44 3 USEFUL FUNCTIONS ES9460 MFP/ES9470 MFP/CX3535 MFP/CX4545 MFP [TEXT] — Select this option to scan text originals. [TEXT/PHOTO] — Select this option to scan originals containing text and photos. This option is available only when [BLACK] is selected for the color mode setting. [PHOTO] —...

  • Page 45: Changing Orientation

    3 USEFUL FUNCTIONS 3.USEFUL FUNCTIONS  Changing orientation With the rotation setting, you can change the orientation of your scans. If necessary, select the desired rotation pattern from the following options: — Select this option to scan originals without a change in orientation. —...

  • Page 46: Scanning 2-Sided Originals

    3 USEFUL FUNCTIONS  Scanning 2-sided originals With the Single/2-sided Scan setting, you can choose whether to scan your originals on both sides. Select from the following options: [SINGLE] — Select this option to scan only the front of the originals. [BOOK] —...

  • Page 47: Specifying Original Size

    3 USEFUL FUNCTIONS 3.USEFUL FUNCTIONS  Specifying original size To specify the original size, press [ORIGINAL SIZE]. Pressing the button displays the buttons for selectable original sizes along with the following buttons: [AUTO] — Select this option to have the equipment automatically detect the size of your originals. [MIXED ORIGINAL SIZES] —...

  • Page 48: Changing Compression Ratio

    3 USEFUL FUNCTIONS  Changing compression ratio You can select the compression ratio for the scanned image data. In general, the higher the compression ratio, the lower the image quality. Select from the following options: [LOW] — Select this option to apply a low compression ratio and enhance the image quality. [MID] —...

  • Page 49: Erasing Black Frames Around Images

    3 USEFUL FUNCTIONS 3.USEFUL FUNCTIONS  Erasing black frames around images You may want to scan originals with the original cover left open especially when they are as small as a drivers license or as thick a book as a dictionary. In this case, the open cover admits light to the Original Glass surface, producing a scan image with a black outer frame.

  • Page 50: Adjusting Exposure

    3 USEFUL FUNCTIONS  Adjusting exposure to select the preferable exposure setting from 11 levels. If [AUTO] is selected, the automatic exposure adjustment feature is enabled, automatically setting the exposure best suited to your originals.  Adjusting contrast to select the preferable contrast setting from 9 levels. The contrast setting is available only when [FULL COLOR] or [AUTO COLOR] is selected for the color mode setting.

  • Page 51: Adjusting Sharpness

    3 USEFUL FUNCTIONS 3.USEFUL FUNCTIONS  Adjusting sharpness The sharpness setting determines whether your scans look clear or blurry. Use to select the preferable setting from 9 levels.  Adjusting color balance The color balance of your scans can be adjusted with the saturation and RGB adjustment settings. The page shown in the above figure is available only when [FULL COLOR] or [AUTO COLOR] is selected for the color mode setting.

  • Page 52: Previewing Scans

    3 USEFUL FUNCTIONS Previewing Scans With the preview feature, you can view your scans on the touch panel before saving or e-mailing them. Follow the procedure below.  The preview feature is not available with the WS Scan function.  The preview feature is not available for the ES9160 MFP/ES9170 MFP. Previewing scans On the SCAN or FAX menu screen, press [PREVIEW].
  • Page 53 3 USEFUL FUNCTIONS 3.USEFUL FUNCTIONS Carefully check the displayed preview of your scans. To save or e-mail your scans, press [OK].  If you want to scan another original, place it on the original glass or in the Reversing Automatic Document Feeder , and then press [START] button.

  • Page 54: Specifying E-Mail Addresses

    3 USEFUL FUNCTIONS Specifying E-mail Addresses To specify e-mail addresses for the Scan to E-mail function or Internet faxing, you have the following options: Up to 400 addresses can be specified.  P.52 “Entering an e-mail Addresses”  P.54 “Selecting from the address book” ...
  • Page 55 3 USEFUL FUNCTIONS 3.USEFUL FUNCTIONS  If you want to specify multiple e-mail addresses for Internet faxing, press [MULTI] and repeat steps 1 and 2.  If you press [INPUT @] without pressing [MULTI], you can edit the e-mail address you have just entered. Press [OK].
  • Page 56 3 USEFUL FUNCTIONS Selecting from the address book On the [SINGLE] tab, press for the desired contacts.  For Scan to E-mail, proceed to step 2.  For Internet faxing, the e-mail address is specified. Continue the Internet faxing operation. ...
  • Page 57 3 USEFUL FUNCTIONS 3.USEFUL FUNCTIONS Refining your search Click the pull-up menu, and then select letters that you want to display. 1) Click the pull-up menu. 2) Select letters that you want to display. Addresses with the selected letter(s) first are displayed. Press for the desired contacts.
  • Page 58 3 USEFUL FUNCTIONS Using the digital keys, enter the ID number for the desired contact and then press [OK]. The page containing the contact of the specified ID number is displayed. Press for the desired contacts. For Scan to E-mail, press [OK] at the end. ...
  • Page 59 3 USEFUL FUNCTIONS 3.USEFUL FUNCTIONS Press the corresponding button(s) for the desired search category and enter the search string. Finally, press [SEARCH]. Pressing each button displays an on-screen keyboard. Enter a search string using the keyboard and digital keys, and then press [OK] to set the entry. The contacts are searched for based on the entered search string(s).
  • Page 60 3 USEFUL FUNCTIONS Press [OK]. If you want to view or delete the specified e-mail addresses, press [DESTINATION].  P.65 “Viewing/Deleting specified e-mail addresses” Searching the LDAP server with search strings To search an LDAP server for e-mail addresses, the network administrator must register the directory service on TopAccess.
  • Page 61 3 USEFUL FUNCTIONS 3.USEFUL FUNCTIONS Press the corresponding button(s) for the desired search category and enter the search string. Finally, press [SEARCH]. Pressing each button displays an on-screen keyboard. Enter a search string using the keyboard and digital keys, and then press [OK] to set the entry. The contacts are searched for based on the entered search string(s).
  • Page 62 3 USEFUL FUNCTIONS Press [OK]. If you want to view or delete the specified e-mail addresses, press [DESTINATION].  P.65 “Viewing/Deleting specified e-mail addresses” Selecting groups Press [GROUP] to display the [GROUP] tab. Select the desired group(s). For Scan to E-mail, press [OK] at the end. ...
  • Page 63 3 USEFUL FUNCTIONS 3.USEFUL FUNCTIONS Refining groups search Click the pull-up menu, and then select the letters that you want to display. 1) Click the pull-up menu. 2) Select the letters that you want to display. Addresses with the selected letter(s) first are displayed. Select the desired group.
  • Page 64 3 USEFUL FUNCTIONS Press [KNOWN ID]. Using the digital keys, enter the ID number for the desired group, and then press [OK]. The page containing the group of the specified ID number is displayed. Select the desired group. For Scan to E-mail, press [OK] at the end. ...
  • Page 65 3 USEFUL FUNCTIONS 3.USEFUL FUNCTIONS Searching for groups by name Press [GROUP] to display the [GROUP] tab. Press [SEARCH]. The GROUP SEARCH screen appears. Press [GROUP NAME] and key in a search string for the desired group name. Finally, press [SEARCH]. Pressing [GROUP NAME] displays an on-screen keyboard.
  • Page 66 3 USEFUL FUNCTIONS Press the corresponding button(s) for the desired group(s), and then press [OK].  For Scan to E-mail, proceed to step 5.  For Internet faxing, the e-mail addresses are specified. To specify additional e-mail addresses, repeat the above steps.
  • Page 67 3 USEFUL FUNCTIONS 3.USEFUL FUNCTIONS Viewing/Deleting specified e-mail addresses You can view the specified e-mail addresses, contacts, and groups, and delete them from the list. Press [DESTINATION]. Currently selected e-mail addresses, contacts, and groups are listed on the screen. To delete an e-mail address, contact, and/or group from the list, select a listing you want to delete, and then press [DELETE].

  • Page 68: Scanning With Dual Functions (Dual Agents)

    3 USEFUL FUNCTIONS Scanning With Dual Functions (Dual Agents) When performing a scan operation, you can select 2 of the scan functions at one time. The WS Scan function cannot be selected together with other scan functions. Scanning with dual functions (Dual Agents) Place the original(s).
  • Page 69 3 USEFUL FUNCTIONS 3.USEFUL FUNCTIONS On the SCAN menu, select the second scan function that you want to use, and repeat step 4. On the SCAN menu, press [SCAN].  You can set 2 scan functions at one time. Selecting 3 scan functions at one time is not allowed. ...
  • Page 70 3 USEFUL FUNCTIONS If the screen below appears, place another original on the original glass and press [SCAN] or the [START] button to continue scanning. To finish the job, press [JOB FINISH], followed by the [FUNCTION CLEAR] button.  The above screen is not displayed under the following conditions: You scan the original from the Reversing Automatic Document Feeder without pressing [CONTINUE] to scan additional originals.

  • Page 71: Encrypting Pdf Files

    3 USEFUL FUNCTIONS Encrypting PDF Files With “Scan to File”, “Scan to E-mail” or “Scan to USB”, you can encrypt PDF files when you select [PDF] for the file format by following the procedure below. Encrypting PDF files On the SCAN menu, press [FILE], [E-MAIL] or [USB] for the desired scan function. For help, see the following sections: ...
  • Page 72 3 USEFUL FUNCTIONS Key in or select the following items, and then press [OK].  [USER PASSWORD] Press this button to set a password for the encrypted PDF file(s). The password is asked for when you open the file.  [MASTER PASSWORD] Press this button to set a password for changing the encryption level and authority settings.

  • Page 73: Using Templates

    USING TEMPLATES This chapter describes how to scan documents using templates. Registering Scan Templates ....................72 Using Scan Templates ......................77...

  • Page 74: Registering Scan Templates

    4 USING TEMPLATES Registering Scan Templates Once you register a template, you can easily perform scan operations by recalling a set of preferred scan settings. Depending on the purpose, templates can be registered either to the public template group or a private template group. ...
  • Page 75 4 USING TEMPLATES 4.USING TEMPLATES On the touch panel, press [TEMPLATE] to display the TEMPLATE menu. Press [REGISTRATION] to display the [REGISTRATION] tab. Select [PUBLIC TEMPLATE GROUP] or one of the private template group buttons, and then press [OPEN].  If you select [PUBLIC TEMPLATE GROUP], the ADMINISTRATOR PASSWORD screen appears. In this case, proceed to step 6.
  • Page 76 4 USING TEMPLATES Press [PASSWORD]. The on-screen keyboard appears. Enter the administrator password using the keyboard and digital keys, and then press [OK]. The template buttons are displayed for the selected group. Proceed to step 11. Press [PASSWORD]. Registering Scan Templates...
  • Page 77 4 USING TEMPLATES 4.USING TEMPLATES Using the keyboard and digital keys, enter the password for the selected private template group, and then press [OK]. Press [OK]. The template buttons are displayed for the selected group. Select an empty template button, and then press [SAVE]. If you press the button for an existing template, you can overwrite the template.
  • Page 78 4 USING TEMPLATES Make the settings for the following items as required, and then press [SAVE].  [NAME 1] Press this button to enter the name displayed on the 1st line of the template button. This name can consist of a maximum of 11 alphanumeric characters.

  • Page 79: Using Scan Templates

    4 USING TEMPLATES Using Scan Templates Once you register a template, your scanning operation becomes much easier. Before using a template for scanning, you need to register the template. For instructions on how to register a template, see the following section: ...
  • Page 80 4 USING TEMPLATES On the [RECALL] tab, select a group containing the template that you want to use.  If you select a private template group for which a password has been set, the password input screen appears. In this case, proceed to step 5. ...
  • Page 81 4 USING TEMPLATES 4.USING TEMPLATES Press [OK]. The template buttons are displayed for the selected group. Select the template that you want to use.  If you select a password-free template for which the automatic start function is enabled ( is shown on the button), the equipment automatically starts the scanning operation.
  • Page 82 4 USING TEMPLATES On the password input screen, enter the template password using the keyboard and digital keys, and then press [OK]. Press [OK]. If you select a template for which the automatic start function is enabled ( is shown on the button), the equipment automatically starts the scanning operation.
  • Page 83 4 USING TEMPLATES 4.USING TEMPLATES Press [SCAN]. For the ES9460 MFP/ES9470 MFP/CX3535 MFP/CX4545 MFP, press [PREVIEW] and then [SCAN] to preview the scanned data. For instructions on how to preview your scans, see the following section:  P.50 “Previewing Scans” If the screen below appears, place another original on the original glass and press [SCAN] or the [START] button to continue scanning.
  • Page 84 4 USING TEMPLATES Using templates for Scan to E-mail (When SMTP is selected for authentication method) The procedure for using templates for the Scan to E-mail function differs slightly when the “User Authentication for Scan to Email” setting on TopAccess is set to use SMTP to authenticate users. In this case, follow the steps below. Place the original(s).
  • Page 85 4 USING TEMPLATES 4.USING TEMPLATES Press [PASSWORD]. On the password input screen, enter the group password the keyboard and digital keys, and then press [OK]. Press [OK]. The template buttons are displayed for the selected group. Using Scan Templates...
  • Page 86 4 USING TEMPLATES Select a “SCAN TO E-MAIL” template that you want to use.  If you select a template for which a password is set, you need to enter the password. In this case, proceed to step 9.  If you select a password-free template, the AUTHENTICATION screen appears. In this case, proceed to step Press [PASSWORD].
  • Page 87 4 USING TEMPLATES 4.USING TEMPLATES Press [OK]. When the AUTHENTICATION screen is displayed, enter the user name and the password to complete the user authentication. 1) Press [USER NAME] and enter the user name. 2) Press [PASSWORD] and enter the password. 3) Finally, press [OK].
  • Page 88 4 USING TEMPLATES If the screen below appears, place another original on the original glass and press [SCAN] or the [START] button to continue scanning. To finish the job, press [JOB FINISH], followed by the [FUNCTION CLEAR] button.  The above screen is not displayed under the following conditions: You scan the original from the Reversing Automatic Document Feeder without pressing [CONTINUE] to scan additional originals.

  • Page 89: Other Scanning Methods

    OTHER SCANNING METHODS This chapter provides a brief introduction to the scan drivers included with the Client Utilities CD-ROM. Scanning Images Using the Remote Scan Driver ............... 88 Scanning Images Using the WIA Driver ................89...

  • Page 90: Scanning Images Using The Remote Scan Driver

    5 OTHER SCANNING METHODS Scanning Images Using the Remote Scan Driver One of the scan drivers included with the Client Utilities CD-ROM is the Remote Scan driver. With this driver, you can perform scanning operations remotely from your Windows computer over the TCP/IP network. Your scans can be loaded to your Windows computer running a TWAIN-compliant application.

  • Page 91: Scanning Images Using The Wia Driver

    5 OTHER SCANNING METHODS Scanning Images Using the WIA Driver The Client Utilities CD-ROM also includes the WIA Driver for users of Windows XP/Windows Vista/Windows 7/Windows Server 2003/Windows Server 2008. This driver can be used together with a WIA-compliant application, such as Microsoft Paint supported by Windows XP or Windows Vista, to scan images on the equipment and load them to your client computer.
  • Page 93 INTERNET FAX This chapter describes the Internet Fax feature. Precautions for Internet Fax Transmissions ............... 92 Viewing Touch Panel for Fax Menu ..................93 Sending Internet Faxes......................95 Sending Internet faxes ............................95 Saving sent data as a file (Internet fax and file) ....................98 Setting advanced functions ..........................102 Receiving Internet Faxes .....................

  • Page 94: Precautions For Internet Fax Transmissions

    6 INTERNET FAX Precautions for Internet Fax Transmissions Internet Fax works just like e-mail and may cause the same kinds of troubles as e-mail unless you understand how it works. Before you start using the Internet Fax feature, carefully read and familiarize yourself with the following precautions: ...

  • Page 95: Viewing Touch Panel For Fax Menu

    6 INTERNET FAX Viewing Touch Panel for Fax Menu When you press the [FAX] button on the control panel, the FAX menu is displayed on the touch panel. If the equipment is managed by the Department Management or User Management features, you need to enter a department code or the user information, such as the user name and password.
  • Page 96 6 INTERNET FAX 8. [JOB STATUS] Press this button when you want to monitor your copy, fax, scan, and/or print jobs or view the job logs.  P.107 “Viewing the Internet fax job status”  P.108 “Viewing the send log for Internet fax jobs” ...

  • Page 97: Sending Internet Faxes

    6 INTERNET FAX Sending Internet Faxes Just like the Scan to E-mail function, Internet Fax sends scanned data to specified e-mail addresses as an attached file. The difference is the format of the file; it is TIFF-FX (Profile S), which can be received and printed on Internet Fax devices. With a few additional steps, you can also save the sent data or set advanced functions for each transmission.
  • Page 98 6 INTERNET FAX Specify the following items as required, and then press  RESOLUTION Select the resolution for scanning the original. When sending an Internet Fax, [FINE] is always applied even if you select [U-FINE].  TX TYPE When sending an Internet Fax, you can only select [MEMORY TX]. This button can be selected only when the FAX Unit (optional) is installed on the equipment.
  • Page 99 6 INTERNET FAX 6.INTERNET FAX Specify the following items as required, and then press [OK].  [SUBJECT] Press this button to enter the subject of the Internet Fax to be sent.  [BODY] Press this button to enter the body message of the Internet Fax to be sent. ...

  • Page 100: Saving Sent Data As A File (Internet Fax And File)

    6 INTERNET FAX If the screen below appears, place another original on the original glass and press [SCAN] or the [START] button to continue scanning. If you finish scanning all the originals, press [JOB FINISH].  The above screen is not displayed when the original is scanned from the Reversing Automatic Document Feeder ...
  • Page 101 6 INTERNET FAX 6.INTERNET FAX If you want to store the data in the equipment’s shared folder, select [MFP LOCAL] and make sure that the button is highlighted. Proceed to step 6. If saving data in a network folder is enabled by the administrator, you can select 2 file destinations from [MFP LOCAL], [REMOTE 1] and [REMOTE 2].
  • Page 102 6 INTERNET FAX Select a folder for the remote destination. 1) Select FTP, SMB, NetWare IPX, NetWare IP, or FTPS as a protocol to transfer the file. 2) Press [SERVER NAME], [NETWORK PATH], [LOGIN USER NAME], [PASSWORD] and/or [COMMAND PORT] and specify the file destination. 3) Finally, press [OK].
  • Page 103 6 INTERNET FAX 6.INTERNET FAX  [COMMAND PORT] (FTP and FTPS only) Enter the port number to be used for command execution. By default, a hyphen “-” is entered in this box, and the port number set by the administrator is used. Change the entry in this box only when you want to use another port number.

  • Page 104: Setting Advanced Functions

    6 INTERNET FAX  Setting advanced functions Pressing [ADVANCED] during the Internet faxing operation displays the [ADVANCED] tab. On this tab, the following advanced functions are available:  2-SIDED SCAN — Use this function when you want to send 2-sided originals from the Reversing Automatic Document Feeder ...
  • Page 105 6 INTERNET FAX 6.INTERNET FAX Press [2-SIDED SCAN]. The 2-SIDED SCAN screen appears. Select either [BOOK] or [TABLET] for the original type, and then press [OK]. Press [ADDRESS] to return to the [ADDRESS] tab. Continue the Internet faxing operation.  P.95 “Sending Internet faxes” Sending Internet Faxes...
  • Page 106 6 INTERNET FAX  Setting Priority Reserve Use the Priority Reserve function when you want to send originals ahead of the jobs currently waiting in the queue. The default of this function is restored when each transmission is complete; you must enable the setting every time you want to use this function.
  • Page 107 6 INTERNET FAX 6.INTERNET FAX Press [ADDRESS] to return to the [ADDRESS] tab. Continue the Internet faxing operation.  P.95 “Sending Internet faxes” Sending Internet Faxes...

  • Page 108: Receiving Internet Faxes

    6 INTERNET FAX Receiving Internet Faxes  Available file formats The equipment can print out TIFF-FX images, TIFF images scanned by the scanner, and text data. In addition, the resolution of the TIFF-FX images must be either 8 x 3.85 or 8 x 7.7 or 8 x 15.4 (dot/mm) while that of the TIFF images scanned by the scanner must be 200 x 100, 200 x 200, 200 x 400, 400 x 400, or 600 x 600 (dpi).

  • Page 109: Viewing The Internet Fax Job Status And Log

    6 INTERNET FAX Viewing the Internet Fax Job Status and Log You can view the status of the Internet Fax transmissions from the touch panel. After Internet Faxes are sent or received, the record of the jobs can also be viewed and printed. On the SEND/RECEIVE LOG screen, you can save contact information, such as phone numbers and e-mail addresses, to the address book.

  • Page 110: Viewing The Send Log For Internet Fax Jobs

    6 INTERNET FAX  Viewing the send log for Internet fax jobs The transmission record of Internet Fax jobs can be displayed on the SEND LOG screen. To display the record on the touch panel, press [JOB STATUS] > [LOG] > [SEND]. On the SEND LOG screen, you can view each job’s file number (chronological order of jobs), recipient’s e-mail address or fax number, date and time, number of pages, and status (job result).

  • Page 111: Viewing The Receive Log For Internet Fax Jobs

    6 INTERNET FAX 6.INTERNET FAX  Viewing the receive log for Internet fax jobs The record of received Internet Faxes can be displayed on the RECEIVE LOG screen. To display the record on the touch panel, press [JOB STATUS] > [LOG] > [RECEIVE]. On the RECEIVE LOG screen, you can view each job’s file number (chronological order of jobs), sender’s e-mail address or fax number, date and time, number of pages, and status (job result).

  • Page 113: Index

    INDEX Numerics Internet Fax ............92 precautions ........... 102 2-sided scan ............. 106 receiving ..............95 sending ..........98 Internet Fax and File ........54 Address book ............93 [ADDRESS] Tab ..........102 Advanced functions ........... 12 [JOB STATUS] ............93 [ADVANCED] Tab .........
  • Page 114 ............13 [SCAN SETTING] ............40 Scan Settings .........13 Scan Settings Display Area ..............9 Scan speed ............. 6 Scan to e-Filing ............7 Scan to E-mail ............7 Scan to File ............8 Scan to USB ............55 Search ............56 Search string ............21 Security ..............94...
  • Page 115 ES9160 MFP/ES9170 MFP ES9460 MFP/ES9470 MFP CX3535 MFP/CX4545 MFP...
  • Page 116 Oki Data Corporation 4-11-22 Shibaura, Minato-ku,Tokyo 108-8551, Japan www.okiprintingsolutions.com 45106102EE...

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