Oki CX4545 MFP Fax Manual
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Oki CX4545 MFP Fax Manual

Oki CX4545 MFP Fax Manual

Multifunctional digital color systems/ multifunctional digital systems
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Download this manual See also: Troubleshooting Manual, Operator's Manual
MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS/
MULTIFUNCTIONAL DIGITAL SYSTEMS
Network Fax Guide
ES9160 MFP/ES9170 MFP
ES9460 MFP/ES9470 MFP
CX3535 MFP/CX4545 MFP

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Summary of Contents for Oki CX4545 MFP

  • Page 1 MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS/ MULTIFUNCTIONAL DIGITAL SYSTEMS Network Fax Guide ES9160 MFP/ES9170 MFP ES9460 MFP/ES9470 MFP CX3535 MFP/CX4545 MFP...
  • Page 2 ©2012 Oki Data Corporation All rights reserved Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of Oki Data.

  • Page 3: Preface

    Preface Thank you for purchasing OKI Multifunctional Digital Systems or Multifunctional Digital Color Systems. This manual explains the instructions for the Fax driver. Read this manual before using your Multifunctional Digital Systems or Multifunctional Digital Color Systems. Keep this manual within easy reach, and use it to configure an environment that makes best use of the OKI MFP’s functions.
  • Page 4  Trademarks  The official name of Windows XP is Microsoft Windows XP Operating System.  The official name of Windows Vista is Microsoft Windows Vista Operating System.  The official name of Windows 7 is Microsoft Windows 7 Operating System. ...

  • Page 5: Table Of Contents

    CONTENTS Preface............................1 Chapter 1 OVERVIEW Features and Functions ......................6 Chapter 2 SENDING A FAX Basic Procedure ........................8 Specifying Recipients ......................12 Entering recipients from the keyboard................. 12 Selecting recipients from the address book................. 14 Selecting recipients from the address book (Search option) ..........16 Removing recipients ......................
  • Page 6 CONTENTS...

  • Page 7: Chapter 1 Overview

    OVERVIEW This chapter provides an overview of the Network Fax features. Features and Functions......................6...

  • Page 8: Features And Functions

    1 OVERVIEW Features and Functions This equipment provides the network fax features, which simplify and facilitate your office facsimile needs and enables you to send fax or Internet Fax digital documents directly from your desktop.  Fax transmission using the Fax driver is available only when the optional Fax unit is installed. ...
  • Page 9 SENDING A FAX This chapter describes how to send a fax using a Fax driver. Basic Procedure ........................8 Specifying Recipients ......................12 Entering recipients from the keyboard........................12 Selecting recipients from the address book......................14 Selecting recipients from the address book (Search option) ................16 Removing recipients .............................20...

  • Page 10: Basic Procedure

    The procedure for displaying the print dialog box may differ from the above depending on the application software. Select [OKI MFP Fax] for the printer and click [Preferences]. The dialog box of the Fax driver properties appears. Note that the command name to open the driver properties may differ from [Preferences] depending on the application software.
  • Page 11 2 SENDING A FAX 2.SENDING A FAX Click the [Send] tab and specify the recipients.  To specify recipients, enter them with the keyboard or select them from the address book.  P.12 “Specifying Recipients”  On the [Send] tab, you can set the resolution of a fax cover sheet, etc. as well as specifying the recipients. ...
  • Page 12 2 SENDING A FAX Click [Print] in the print dialog box on the application software. A fax starts being sent.  Note that the command name to print a document (send a fax) may differ from [Print] depending on the application software.
  • Page 13 2 SENDING A FAX 2.SENDING A FAX In this case, specify the desired LDAP server in the [Server Name] box and click [OK] to send the fax. You can make settings for LDAP authentication on the [Device Settings] tab.  P.29 “Setting up the [Device Settings] tab” Basic Procedure...

  • Page 14: Specifying Recipients

    2 SENDING A FAX Specifying Recipients Up to 400 recipients can be specified in a single operation. To send a Network Fax, specify the fax number. To send an Internet Fax, specify the Email address.  P.12 “Entering recipients from the keyboard” ...
  • Page 15 2 SENDING A FAX 2.SENDING A FAX  When you enter a fax number, you can also enter a sub address and a password. Click [SUB/PWD] to enter them (within 20 digits each) in the dialog box. Entering them enables the document to be transferred from the recipient’s device to that of the sub-address, as the communication is in compliance with ITU-T standard.

  • Page 16: Selecting Recipients From The Address Book

    2 SENDING A FAX  Selecting recipients from the address book Select a recipient from the address book in the AddressBook Viewer. Click [Address Book]. The AddressBook Viewer runs. When selecting a fax number after selecting a contact from the contact list, click [Select Fax] and when selecting an Email address, click [Select Email].
  • Page 17 2 SENDING A FAX 2.SENDING A FAX A contact, for which only a fax number is registered, cannot be displayed in the “Selected Email” and a contact, for which only an Email address is registered, cannot be displayed in the “Selected Fax”. You can select a recipient by the following operations: Selecting a contact by dragging and dropping Drag a contact in the contact list and drop it to the “Selected Fax”...

  • Page 18: Selecting Recipients From The Address Book (Search Option)

    2 SENDING A FAX  Selecting recipients from the address book (Search option) You can find and select a recipient from the address book in the AddressBook Viewer. Click [Address Book]. The AddressBook Viewer runs. Select [Find] from the [Edit] menu. The [Find Contact] dialog box appears.
  • Page 19 2 SENDING A FAX 2.SENDING A FAX Select a registered directory service in [Data Source]. To change the setting of the default address book in the [Data Source] box, select [View] - [Default Configuration] - [Data Source] and then choose an address book. Display the [Person] tab and enter search strings in the following boxes.
  • Page 20 2 SENDING A FAX Display the [Detail Setting] tab, set the search condition, and then click [Add]. Field Select — Select an item to be searched. Condition of search string — Select a condition in the left-hand box, and then enter a search string in the right- hand box.
  • Page 21 2 SENDING A FAX 2.SENDING A FAX Drag and drop the contacts to “Selected Fax” or “Selected Email” from the list of the search results. The selected recipients are listed in “Selected Fax” or “Selected Email”. A contact, for which only a fax number is registered, cannot be displayed in the “Selected Email” and a contact, for which only an Email address is registered, cannot be displayed in the “Selected Fax”.

  • Page 22: Removing Recipients

    2 SENDING A FAX Click [OK]. The AddressBook Viewer is closed and the recipients selected for “To” are displayed on the list. When the fax transmission is completed, the recipients are automatically removed from the “To” list.  Removing recipients You can remove a recipient from the “To”...

  • Page 23: Setting Options

    SETTING OPTIONS This chapter describes how to set up options for the Fax driver. How To Setup.......................... 22 Setting Initial Values of the Fax driver options......................22 Setting print options for each print job ........................22 Setting up the Fax Driver Options ..................23 Setting up the [Send] tab ............................24 Setting up the Cover Sheet ..........................26 Setting up the SNMP............................27...

  • Page 24: How To Setup

    Right-click [OKI MFP Fax], and then select [Printing preferences] or [Printer properties] from a shortcut menu.  When using Windows XP / Windows Vista / Windows Server 2003 / Windows Server 2008, select [OKI MFP Fax], click the [File] menu and then select [Printing Preferences] or [Properties].

  • Page 25: Setting Up The Fax Driver Options

    3 SETTING OPTIONS Setting up the Fax Driver Options Fax driver options are the attributes to define the way a fax job is transmitted. For example, you can specify the recipients, resolution, and paper size.  P.23 “Setting up the [Layout] tab” ...

  • Page 26: Setting Up The [Send] Tab

    3 SETTING OPTIONS  Setting up the [Send] tab In the [Send] tab, you can specify the recipients and how the fax will be sent. 1) [Address Book] Click to launch the AddressBook Viewer. You can select recipients from the address book. ...
  • Page 27 3 SETTING OPTIONS 3.SETTING OPTIONS 8) Department Code Enter a department code of 1 to 63 characters if required. When the department code is enabled on this equipment, you must enter it to send a fax.  If you do not enter a department code when it is enabled on the equipment and the Invalid Department Code Print Job is set to “Store to invalid job list”...

  • Page 28: Setting Up The Cover Sheet

    3 SETTING OPTIONS  Setting up the Cover Sheet You can set the content of the cover sheet to be attached to a fax.  P.33 “Sending with a cover sheet” 1) Preview The image of the cover sheet can be previewed. You can check the layout of the character strings and images. ...

  • Page 29: Setting Up The Snmp

     Setting up the SNMP If the recipient’s OKI MFP is not found over the Internet and the fax job is not sent normally, the SNMP settings may be the cause. Check that the SNMP settings are correct in the [SNMP Settings] dialog box, and if not, change them.
  • Page 30 Community Name — If a community name other than “private” (default) is set for the SNMP community name for your OKI MFP, enter its community name.  To send fax jobs normally under an SNMP V1/V2 environment, the SNMP community names must be the same in the 3 settings shown below.

  • Page 31: Setting Up The [Device Settings] Tab

    - Disabled — Select this to disable the fax function. 5) Internet Fax Function Select whether or not the Internet Fax function is enabled. Set it to correspond to that of your OKI MFP. - Enabled — Select this to enable the Internet Fax function.

  • Page 32: Setting Up Ldap Servers

     Setting up LDAP servers The [LDAP Server Settings] dialog box allows you to register LDAP servers. 1) [Update Now] Click this button to obtain LDAP server information automatically from your OKI MFP, and register it in [Server Name List]. 2) Server Name Enter the desired LDAP server in this box if needed.

  • Page 33: Sending With Extended Fax Functionality

    3 SETTING OPTIONS Sending With Extended Fax Functionality The Fax driver allows users to perform the following features.  P.31 “Saving a fax as a file”  P.32 “Delayed transmission”  P.33 “Sending with a cover sheet”  Saving a fax as a file You can save a document in the “TXFAX”...

  • Page 34: Delayed Transmission

    3 SETTING OPTIONS  Delayed transmission When the delayed transmission is specified, the fax is stored in the fax queue in this equipment and will be sent at the specified date and time. Display the [Send] tab and select the [Delayed Fax] check box. Click [Edit].

  • Page 35: Sending With A Cover Sheet

    3 SETTING OPTIONS 3.SETTING OPTIONS  Sending with a cover sheet You can choose to send a cover sheet with your fax transmission. The cover sheet is merged with the recipient [To] list data to create a fax cover sheet. You can select what to include on the cover sheet such as sender or recipient information.
  • Page 36 3 SETTING OPTIONS Enter the title of the cover sheet in the [Header Text] box. You can enter up to 63 characters for the header text. If you want a reference number identifying the document to appear on the cover sheet, select the [Reference Number] check box and then enter the reference number in the text box.
  • Page 37 3 SETTING OPTIONS 3.SETTING OPTIONS If you want the recipient’s information to appear on the cover sheet, select the [Recipient Information] check box and then select the options required for the recipient information. Name — Check this to have the name of the recipient appear on the cover sheet. Company —...
  • Page 38 3 SETTING OPTIONS If you want a subject to appear on the cover sheet, select the [Subject] check box and then enter the subject in the text box. You can enter up to 40 characters for the subject. If you want a message to appear on the cover sheet, select the [Message] check box and then enter the message in the text box.
  • Page 39 3 SETTING OPTIONS 3.SETTING OPTIONS Select the desired one from each of the [Font], [Font style], [Size] and [Script] boxes, and then click [OK]. The [Font] dialog box is closed and the font settings are determined for the selected section. If you want to change the font of other sections, repeat the procedure from step 8.
  • Page 40 3 SETTING OPTIONS Select an image file to be attached and then click [Open]. The [Open] dialog box is closed and the selected image file is attached. Attach the image file in a bitmap format (.bmp) within 1 MB. Select the position of the image file. Select this to align the image to the left.
  • Page 41 APPENDIX This chapter shows the cover sheet samples. Cover Sheet Samples......................40 Standard cover page ............................40 Business cover page ............................41 Professional cover page ............................42...

  • Page 42: Cover Sheet Samples

    4 APPENDIX Cover Sheet Samples  Standard cover page Reference Number: 0000000000000000 00000000001 From: XXX-XXXXXXXX Subject: Fax Document Message: This is a Fax Document. Cover Sheet Samples...

  • Page 43: Business Cover Page

    4 APPENDIX 4.APPENDIX  Business cover page Reference Number: 0000000000000000 00000000001 From: XXX-XXXXXXXX Subject: Fax Document Message: This is a Fax Document. Cover Sheet Samples...

  • Page 44: Professional Cover Page

    4 APPENDIX  Professional cover page Reference Number: 0000000000000000 00000000001 From: XXX-XXXXXXXX Subject: Fax Document Message: This is a Fax Document. Cover Sheet Samples...

  • Page 45: Index

    INDEX ..............24 [Send] tab ............ 27 Sender Information ................30 ............25 Server Name ..........14 Address Book ............30 Server Name List ........... 14 AddressBook Viewer ........... 25 SNMP Settings ..............23 Advanced ............28 SNMP V1/V2 ..............28 SNMP V3 ..........
  • Page 46 INDEX...
  • Page 47 ES9460 MFP/ES9470 MFP CX3535 MFP/CX4545 MFP ES9160 MFP/ES9170 MFP...
  • Page 48 Oki Data Corporation 4-11-22 Shibaura, Minato-ku,Tokyo 108-8551, Japan www.okiprintingsolutions.com 45105902EE...

This manual is also suitable for:

Es9460 mfpCx3535 mfpEs9470 mfpEs9160 mfpEs9170 mfp

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