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TEC FS-3600 Owner's Manual

Reporting and programming application for the fs-3600 system running on a personal computer
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PCWS
FS-3600
PC WorkStation
Owner's Manual
TEC America, Inc.

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Summary of Contents for TEC FS-3600

  • Page 1 PCWS FS-3600 PC WorkStation Owner’s Manual TEC America, Inc.
  • Page 3 TEC AMERICA, INC. warrants this product to be free from defects in materials and workmanship for a period of 90 days from the date of purchase from an authorized TEC AMERICA, INC. dealer. This warranty is limited to the original purchaser, and to TEC AMERICA, INC. products that are sold and used within the continental United States and Hawaii.
  • Page 4 Disclaimer FS-3600 PC Work Station TEC America, Inc. provides this publication as is without Warranty of any kind, either expressed or implied. This publication could include technical inaccura- cies or typographical errors. Changes are periodically made to the information herein; these changes will be incorporated in new editions of the publication.

  • Page 5: Table Of Contents

    FS-3600 PC WorkStation Table of Contents TABLE OF CONTENTS OVERVIEW ....................1 Components of PC Workstation ................1 Sequel 2k MSDE ......................1 POS Data Services ...................... 1 PC Workstation ......................1 SOFTWARE INSTALLATION ..............2 System Minimum Requirements................2 Configuration......................2 Software Installation....................6 Sequel 2000 (SQL 2k MSDE) ..................
  • Page 6 Table of Contents FS-3600 PC WorkStation Managing the Inventory System ................29 Entering Initial Stock Quantities ................29 Method 1:........................29 Method 2:........................29 Enter Inv Receiving ....................30 Inventory Receiving Procedures ................30 Enter Inv Returns....................... 31 Inventory Return Procedures ................... 31 Enter Inv Waste......................
  • Page 7 FS-3600 PC WorkStation Table of Contents Close Time Clock ....................48 [Close With Sales] ..................... 48 Daily Close Time Clock Report ................48 Weekly Close Time Clock ..................49 Monthly Close Time Clock ..................49 Examples of typical payroll procedures ..............50 Weekly Payroll ......................
  • Page 8 Table of Contents FS-3600 PC WorkStation Printer Setup......................96 Printer Control Codes ....................96 System Printers ......................98 Tax Setup ......................101 Meal Period Setup ....................103 Order Type Setup ....................104 Revenue Center Setup ..................108 Station Setup ......................109 Settings ........................111 Modems/Monitor ......................115 Printer Settings......................117...
  • Page 9 FS-3600 PC WorkStation Table of Contents UTILITIES....................152 Z process ......................152 Configure Reports ....................152 Starting the “Z Process” From PC Workstation..........154 Error Messages that may appear: ..............158 Running the Z Process with Windows Task Scheduler........159 STRINGS....................163 - v -...

  • Page 11: Overview

    All data received from the PDS is stored in the SQL 2k MSDE database. The PDS must be licensed within 30 days of installation on the site PC, contact your TEC Dealer for the Site Key to license your software.

  • Page 12: Software Installation

    LAN Card 10mb Configuration The PC should be connected to the FS-3600 network before the installation starts. An IPX/SPX protocol is required for the PC to communicate with the FS-3600. Configure the network as follows. 1. Right click on Local Area Connection and 2.
  • Page 13 FS-3600 PC WorkStation Software Installation 3. Select IPX/SPX Protocol. If IPX/SPX is not installed go to Step 5. 4. Select Ethernet 802.2 and click OK. Close network settings. Network is now configured for IPX/SPX. - 3 -...
  • Page 14 Software Installation FS-3600 PC WorkStation 5. If the IPX/SPX Protocol is not installed click on the “Install” 6. Select “Protocol” and Click “Add” - 4 -...
  • Page 15 FS-3600 PC WorkStation Software Installation 7. Select “Protocol” and click “OK” (After Protocol has installed Return to Step 4) - 5 -...

  • Page 16: Software Installation

    Software Installation FS-3600 PC WorkStation Software Installation Insert the PC Workstation installation disk. If the installation does not begin automatically run autorun.hta from the start menu. Install according to the following messages. Sequel 2000 (SQL 2k MSDE) Sequel 2000 will be the first component to install. Should the installer determine SQL Server has previously been installed the installer will automatically proceed to the next component.

  • Page 17: Pc Workstation

    FS-3600 PC WorkStation Software Installation NOTE: If you are not prompted to restart your system, you must do so at this time. PC Workstation Click install to continue with the PC Workstation component. - 7 -...
  • Page 18 Software Installation FS-3600 PC WorkStation - 8 -...
  • Page 19 FS-3600 PC WorkStation Software Installation Click OK to Continue. Click OK to Continue. - 9 -...
  • Page 20 In the example below the PDS is Station Id 2 therefore a station file, POSSTN.002, must exist on Station 1. (If there is a need for an additional Station please contact your local TEC Dealer.) Click “Save” to continue. Edit the PDS Station ID here.
  • Page 21 FS-3600 PC WorkStation Software Installation Click Finish to close window. The installation is now complete. Click “Close” to close the PC Workstation installer. Click Close to close window. - 11 -...

  • Page 22: Getting Started

    Select “Retry” to start the license service. Downline Database to PCWS The next step is to receive the downline database from the FS-3600. The installation process prepares the SQL 2k MSDE to receive the database by installing a blank database. Only one database can exist in PCWS therefore if a database has previously been downlined the SQL 2k MSDE database must be reset.

  • Page 23: Resetting Database

    FS-3600 PC WorkStation Getting Started Resetting Database PCWS Maintenance is available for technicians to reset the database. To run the Maintenance program, find the PCWS folder and double click on PCWSMaintence.exe. WARNING: If a Reset is performed you will lose ALL Archived sales totals as well the Programmed Database.
  • Page 24 Getting Started FS-3600 PC WorkStation • Clear Totals • Select Clear All Totals (Including history) and Click Ok. - 14 -...
  • Page 25 FS-3600 PC WorkStation Getting Started • If needed the PDS Station Number may be changed from the number assigned during the installation process. To save the changes select “Apply Changes” before closing PCWS maintenance. • “Use NT Security” should always be selected.

  • Page 26: Application Start Up

    POS Data Service (PDS) runs from the start up menu each time the PC is started or rebooted. The PDS must be running for PC to communicate with the FS-3600 system. If the PDS is shut down start the application as follows.

  • Page 27: Pc Workstation

    Getting Started PC Workstation PC Workstation is the user interface between the PDS and the FS-3600 system. The PCWS application need only run when user interaction is required. A full array of reporting information is available real-time. In addition to reports all areas of the database can be programmed, maintained, and edited.

  • Page 28: Pc Workstation Login

    When you start the PCWS, the Login screen will be displayed. You must login with a User ID and Password if applicable then click OK. The User Table from the FS-3600 defines the parameters for each user. Only manager level users are allowed to Login PCWS.
  • Page 29 FS-3600 PC WorkStation Getting Started To Logout select Utilities and click on Logout. The Log In screen will be displayed to allow another user to Log In. To Exit the program click on the X. - 19 -...

  • Page 30: Reports

    Reports FS-3600 PC WorkStation Reports After you have Logged In, the screen that will be displayed is the Reports Screen. (System Reports will be displayed in the window until you select another report type) Under the reports menu you may select from Export, Inventory, Listings, Payroll, Period, Revenue Center, Station, System, and User Reports.

  • Page 31: Reporting Functions

    FS- day where a system Z was 3600. performed on the FS-3600. Show All Users User Shift If checked drop down list From the drop down menu From the drop down includes ‘Clock In Only’...

  • Page 32: Sample Reports

    Reports FS-3600 PC WorkStation Sample Reports The following is an example of a Station 2 Financial Report for shift 1 only. A shift report is only available from the archive if a Z was performed for the respective shift. Station 2 Shift 1...
  • Page 33 FS-3600 PC WorkStation Reports The following is an example of a system report from January 28, 2003 at 9:03 am to January 29, 2003 at 9:25 am. From the Start Date drop down menu select: January 28, 2003 9:03 From the End Date drop...
  • Page 34 Reports FS-3600 PC WorkStation System Financial Report from January 28, 2003 at 9:03 am to January 29, 2003 9:25 am. - 24 -...

  • Page 35: Inventory

    From POS Configuration à System Setup à Files/Memory: Current Allocation settings: You need to allocate how many recipes you will be using. The FS-3600 will allow up to 9,999 Recipes, but that will depend on your settings in other fields (i.e. Menu Items, User’s, etc).

  • Page 36: Inventory Setup Programming

    Price: The price you set here is the price you pay for the Receiving Unit. Count Freq. You can select when this ingredient appears on the FS-3600 Inventory Count Sheets. You can set this for Daily, Weekly, or Monthly. Inactive: This is a Yes or No setting for whether this ingredient is currently active in your system.

  • Page 37: Menu Setup

    Path: POS Configuration à Menu Setup This is where you will create the actual recipes for the Menu Items you sell. Remember that the number of available recipes is based on your settings in the FS-3600 Memory allocation as described earlier.

  • Page 38: Recipe Setup Programming

    Inventory FS-3600 PC WorkStation Recipe Setup Programming Path: POS Configuration à Menu Setup à [Select Menu Item] à Recipe Setup When you enter the Recipe Setup mode of Menu Setup, you will have the ability to add new recipe records, or change existing recipe records.

  • Page 39: Managing The Inventory System

    FS-3600 PC WorkStation Inventory Managing the Inventory System From the Inventory Menu you will make any adjustments to your stock, including setting up your initial stock quantities. Entering Initial Stock Quantities There are two different ways you could enter your initial stock quantities. The method you use will depend on how you want your reports to be printed, and performed.

  • Page 40: Enter Inv Receiving

    It is very important that when new Inventory Items (ingredients) are actually brought in to the inventory at your store, that they are received in to the FS-3600 System. This is the only way you can assure proper and valid stock quantities are being maintained and tracked.

  • Page 41: Enter Inv Returns

    FS-3600 PC WorkStation Inventory Enter Inv Returns This function allows you to remove inventory quantities from your stock. If for example, you agreed to take on a large quantity of a product from a vendor, with agreement that if it didn’t move they would take it back.

  • Page 42: Enter Inv Waste

    Inventory FS-3600 PC WorkStation After you have entered the return quantities, you can run the Inventory Totals report if you want to print or display the Inventory Returns for these ingredients. Enter Inv Waste The Enter Inventory Waste function allows you to perform raw ingredient wastes. If you were specifically wasting an inventory item, not an entire finished product, you would do the waste from this menu.

  • Page 43: Enter Inv Ending

    Path: Reports à Inventory à [Daily-Weekly-Period] Count Sheets In the FS-3600 System the entry of ending inventory quantities must be performed prior to a system reset. Which items must be counted and entered, at which reset type (Daily, Weekly, or Monthly) depends on the Count Frequency Setting in the Inventory Setup you performed for each ingredient.

  • Page 44: Inventory Ending Quantity Procedures

    Inventory FS-3600 PC WorkStation Inventory Ending Quantity Procedures Enter the actual ending (physical on hand) quantity of each raw ingredient. Once you have completed entering the entire inventory count, click “Save” to save your entries. After you have entered the ending quantities, you can run the Inventory Totals report if you want to print or display the on hand values for these ingredients.

  • Page 45: Inventory Reporting

    FS-3600 PC WorkStation Inventory Inventory Reporting The FS-3600 inventory reports are accessed from Reports à Inventory. Inv Totals Report The Inventory Totals Report, is available by [Daily, Weekly and Period] (PTD). This report will tell you detailed information on each of the raw ingredients.

  • Page 46: Food Cost Report

    Inventory FS-3600 PC WorkStation Food Cost Report The Food Cost Report will tell you your Sales and Wastes vs. your Costs, per recipe, and Total. Menu Item Number Sales Qty and Revenue Total Cost for the and Name of the Menu Item...

  • Page 47: Quick Setup And Reference

    FS-3600 PC WorkStation Inventory Quick Setup and Reference 1. Setup the RAM Allocation to allow for Number of Recipes you will require. (Maximum 9.999) ü POS Configuration à System Setup à Files/Memory: Current Allocation settings 2. Activate Inventory in the System Configuration Table.

  • Page 48: Labor

    Labor FS-3600 PC WorkStation Labor Introduction PC WorkStation incorporates a fully integrated payroll feature that allows tracking of employee punch times and pay rates. A wide range of reports allow for detailed analysis of employee punch times, Daily and Weekly overtime, job code labor, labor/sales analysis and tips. With Daily, Weekly, period to date and historical totals virtually any restaurants labor system can be accommodated.

  • Page 49: Programming Tables

    FS-3600 PC WorkStation Labor Programming Tables The following programming must be completed for proper operation of the FS-3600 labor module. Job Code Setup Job codes are used to group employees performing similar functions. The job codes can then be used for labor reporting and for configuring some system options.

  • Page 50: System Setup

    Labor FS-3600 PC WorkStation 7. Clkout Opn Checks: This flag determines if employees are allowed to clock-out while they still have open guest checks. System Setup Path: POS Configuration à System Setup à Export/Report 1. PTD Totals: This flag activates the period to date totalizer. If set to no, the PTD/monthly reports are not available.
  • Page 51 FS-3600 PC WorkStation Labor 2. Time Clock reports are activated by the System Z and Labor Z Process. Use the Add/ Remove button to select which reports print during the System Z or Labor Z. 3. Click Save to Save Changes.

  • Page 52: Labor Reports

    Labor FS-3600 PC WorkStation Labor Reports Path: Reports à Payroll Labor reports are available from the [Report Menu] under [Payroll]. Daily, Weekly, Period to Date (PTD) and Historical Reports are available. Reports ran from the “Labor Report” menu are read only. They do not reset any totals.

  • Page 53: Weekly Report

    FS-3600 PC WorkStation Labor Weekly Report Employee Time Cards Provides a detailed report of employee punch times. Tip Reports Provides a detailed listing of employees charge tips and cash tips by job code. Employee Pay Provides a report that consists of sales, hours, wage, charge tip and charge tip reported by job code.

  • Page 54: Labor Report Examples

    Labor FS-3600 PC WorkStation Labor Report Examples NOTE: The data contents are merely examples to show report format. The numeric data may not balance correctly. Employee Clocked In Report Labor Analysis - 44 -...

  • Page 55: Employee Time Card Report

    FS-3600 PC WorkStation Labor Employee Time Card Report Tip Report - 45 -...

  • Page 56: Employee Pay Report

    Labor FS-3600 PC WorkStation Employee Pay Report - 46 -...

  • Page 57: Daily Procedure

    • Labor Close (Time Clock Close) Clocking In/Out Employees can clock in and out on any FS-3600 terminal in a system. The ability to log on a terminal and run transactions is controlled by the User table setup. The FS-3600 can track 3000 punch records during a Z period. Each punch record consists of one set of clock-in and out times.

  • Page 58: Close Time Clock

    Path [Utilities] à [Z Report] à [Labor: Daily/Weekly/PTD] à [Start Z] The FS-3600 Labor Module allows for Daily, Weekly and monthly (PTD) Labor reports. Daily Close Time Clock Report The Daily Close Time Clock can be taken each day. It is not a mandatory operation. If Daily punch times are not desired, this procedure can be skipped.

  • Page 59: Weekly Close Time Clock

    FS-3600 PC WorkStation Labor Weekly Close Time Clock • The Weekly Close Time Clock should be performed on the day of the week that ends the payroll period. This day must be programmed in the System Setup Table [Labor Week...

  • Page 60: Examples Of Typical Payroll Procedures

    Labor FS-3600 PC WorkStation Examples of typical payroll procedures Weekly Payroll • The following example demonstrates a Weekly payroll operation. • The pay period is set to run from Monday to Sunday. • The labor is set to automatically close with the Daily system sales “Z” so only one reset operation has to be done each day.

  • Page 61: Bi-Weekly Payroll

    FS-3600 PC WorkStation Labor Bi-Weekly Payroll (Two week pay period) • This pay period runs for two weeks • Labor is set to close separately from sales to allow for monthly sales PTD and labor PTD every two weeks. • When closing labor separately from sales the [Week End] and [Labor Week End] settings are active.

  • Page 62: Semi-Monthly Payroll

    Labor FS-3600 PC WorkStation Semi-Monthly Payroll (Two pay periods per month) • This pay period runs from the 1 of the month through the 15 and the 16 through the last working do of the month. • In this case the Daily labor close is run each day, the Weekly labor close is run on the...

  • Page 63: Semi-Monthly Payroll (Example 2)

    FS-3600 PC WorkStation Labor Semi-Monthly Payroll (Example 2) (Two pay periods per month) • This example reflects a different calendar month • This pay period runs from the 1 of the month through the 15 and the 16 through the last working do of the month.

  • Page 64: Semi-Monthly Payroll (Example 3)

    Labor FS-3600 PC WorkStation Semi-Monthly Payroll (Example 3) (Two pay periods per month) (No Daily overtime) • This example demonstrates the same semi-monthly payroll as mentioned before, except Daily over time is not used. This eliminates the need to run a Daily labor close.

  • Page 65: Manager Edit Functions

    FS-3600 PC WorkStation Labor Manager Edit Functions PC WorkStation provides an array of manager functions that allow for easy editing of employee labor information. The manger edit functions are accessed from the Payroll Menu àPunch Times. Edit Punch Times The Edit Punch Times function provides the ability to edit individual employee punch times records.
  • Page 66 Labor FS-3600 PC WorkStation 2. A list of the employee punch times are displayed. 3. Select the line to be edited by clicking on the line. NOTE: A drop down arrow will appear on the Job Code. The Job Code can be changed by clicking on the arrow and choosing a new Job Code from the selection box.
  • Page 67 FS-3600 PC WorkStation Labor 4. The “Punch In Date” can be edited by clicking on the In Date cell. A drop down arrow will appear on the selected In Date. Clicking on the arrow displays a calendar of the current month. The date can be changed or left the same.

  • Page 68: Adding A New Punch Record

    Labor FS-3600 PC WorkStation The employees punch out time can be edited by clicking on the Out Time Cell 8. Click “Save” to save the edited punch times. This completes the edit cycle. The Employee Time Card Report will print an asterisk (*) next to any record that has been edited.

  • Page 69: Daily Totals (Edit Tips)

    FS-3600 PC WorkStation Labor 2. From this point follow the pervious procedure and enter a completely new punch record. 3. The Employee Time Card Report will print an asterisk (*) next to any record that has been added. Daily Totals (Edit Tips) The Daily Totals function allows for adjusting the recorded Charge Tips and Declared Cash Tips by each job code of an employee.

  • Page 70: Edit Wtd Totals

    Labor FS-3600 PC WorkStation Edit WTD Totals The edit week to date (WTD) totals provides the ability to adjust the Weekly regular hours and pay, Weekly overtime hours and pay, and Weekly cash/charge tips. NOTE: The Weekly totals are not updated until a Daily Close Time Clock operation is preformed.

  • Page 71: Data Entry

    FS-3600 PC WorkStation Data Entry Data Entry From the main menu two types of Data Entry are available. Limited Quantity: Used to maintain limited quantity menu items. Deposit Entry: Used to make System, Station and User deposits. - 61 -...

  • Page 72: Limited Quantity

    Data Entry FS-3600 PC WorkStation Limited Quantity The Limited Quantity flag in Menu Setup signals the system that the menu item has a limited quantity on hand. To maintain the available quantity select “Limited QTY” from the menu. PCWS will generate a list of all menu items that have the Limited Quantity flag set. The list contains the Start, Used and Available Quantity for each menu item.
  • Page 73 FS-3600 PC WorkStation Data Entry The current quantity on hand displays on the Menu Item button of the FS-3600 during order entry and counts down as the menu item is entered on to checks. The current quantity on hand displays in the “Available” column of PCWS. To update the current “Used” and “Available”...

  • Page 74: Deposit

    Data Entry FS-3600 PC WorkStation Below is an example of a “Limited Quantity Report”. Deposit PC WorkStations allows for System, Station, and Users deposits to be made from the PC. All media flagged to be in deposit list will require an enrty when a deposit report is ran.

  • Page 75: System

    FS-3600 PC WorkStation Data Entry Deposits are made from the Data Entry Menu. Selecting Deposit Entry will prompt the user with a selection box to choose the type of deposit. Select the type of deposit and click “Next”. System Media that is set to appear in Deposit List will display. Input the media amount to deposit. The short or over amount is shown in the Daily Section of the Deposit Entry window.
  • Page 76 Data Entry FS-3600 PC WorkStation The deposit information is kept in the “System Cash Report”. Path: Reports à System à Cash Report - 66 -...

  • Page 77: Pos Configuration

    The FS-3600 Database can be edited from the PCWS application. Using the functions outlined in the Getting Started section of this manual, you can receive a database from an FS-3600 Terminal. Detailed explanation of each area of programming will be provided in this section.
  • Page 78 Icon. Editing in the Grid mode is not permitted in most tables. We will cover each of the Program Tables for the FS-3600 Database in detail. Definitions for each field of the Program Tables as well as Programming Instructions will be provided.

  • Page 79: System Setup

    FS-3600 PC Work Station POS Configuration System Setup The System Setup Table is used to set the parameters of operations for the entire FS-3600 System. All terminals in the system will use settings made in this table. Location Field Name...
  • Page 80 POS Configuration FS-3600 PC Work Station Field Name Description Entry Type Location • The location of the establishment. This field Up to15 Character will be printed at the top of all reports to assist Alpha-Numeric corporate offices with chain operations.
  • Page 81 FS-3600 PC Work Station POS Configuration Field Name Description Entry Type Gratuity Msg • This Gratuity Message will be printed on the Up to 20 Character bottom of a guest check depending on your Alpha-Numeric setting for Grat Msg Print. This message can be used to Thank a patron for a gratuity, or to encourage a gratuity to be given.

  • Page 82: Orders/Labor

    POS Configuration FS-3600 PC Work Station Orders/Labor Field Name Description Entry Type Sort Orders Pick List: • Select the sort option for Remote Order Chits. • Available options are: Options are None, • None - the Order Chits will print in the order Seat, and Course they are entered into the system.
  • Page 83 Menu Item has a programmed Qty HALO. BarCode Format Scroll List: • Select the Bar Code Format you wish to be able to Scan on the FS-3600. Options are: • (For UPC Scanning, Not for Guest Check Recall XXXXXCPPPP...
  • Page 84 POS Configuration FS-3600 PC Work Station Field Name Description Entry Type Print Voids • This flag indicates whether voided items on Check Box (Toggle checks will be printed on remote order devices. Checked for Yes or Un-Checked for No) Print Add-On •...
  • Page 85 ClkOut Opn Chk • This flag can allow, or disable Employees from Check Box (Toggle Clocking Out on the FS-3600 System while they Checked for Yes or Un- still have “Open” Guest Checks. Setting No, forces Checked for No) operator’s to settle or transfer their Open Checks...

  • Page 86: Flags/Settings

    POS Configuration FS-3600 PC Work Station Flags/Settings Field Name Description Entry Type Conf Tone Frq 4 Digit Numeric • Enter the frequency of the tone to be emitted when a button is pressed. Conf Tone Dur • Enter the amount of time in milliseconds that...
  • Page 87 FS-3600 PC Work Station POS Configuration Field Name Description Entry Type Err Tone 2 Dur • Enter the amount of time in milliseconds that the 4 Digit Numeric second tone should be emitted when an error occurs. Err Msg Delay •...
  • Page 88 POS Configuration FS-3600 PC Work Station Field Name Description Entry Type Elec Journal • This flag signals to maintain an electronic Check Box (Toggle journal of all transactions that take place on the Checked for Yes or system. Un-Checked for No) •...
  • Page 89 FS-3600 PC Work Station POS Configuration Field Name Description Entry Type Sec EC Void • This flag signals to check the security of the Check Box (Toggle Void function inside a service round Checked for Yes or Un-Checked for No) Incl Flag Char •...

  • Page 90: Export/Report

    POS Configuration FS-3600 PC Work Station Export/Report Field Name Description Entry Type Create Export • This flag determines whether export files are Check Box (Toggle created during the Daily Z process. Checked for Yes or Un-Checked for No) Appnd Exp Files Check Box (Toggle •...
  • Page 91 FS-3600 PC Work Station POS Configuration Field Name Description Entry Type Fxd Pos Exp • Set this flag to create fixed position export files Check Box (Toggle during the Z process. Checked for Yes or • Some back office applications may require the...
  • Page 92 POS Configuration FS-3600 PC Work Station Field Name Description Entry Type Cut After Rpt • If this flag is set, the system will send a cut Check Box (Toggle command to the report printers after printing a Checked for Yes or report.

  • Page 93: Network/Colors

    FS-3600 PC Work Station POS Configuration Network/Colors Field Name Description Entry Type Sub-Network • Enter the ID number of the network for the 8 Digit Numeric system. WD Timeout • Enter the number of seconds that the system 2 Digit Numeric should use to monitor a station’s network...
  • Page 94 POS Configuration FS-3600 PC Work Station Field Name Description Entry Type WD Interval • Enter the number of timer ticks between 2 Digit Numeric broadcasts of the watchdog packet. • There are approximately 18.2 timer ticks per second. • Watchdog packets are sent to let the other stations in the network know that it is still active.
  • Page 95 FS-3600 PC Work Station POS Configuration Field Name Description Entry Type System Bckgrnd • Select the color to use for background in the Scroll List for Color Check Detail and Check Summary window. This Options color also will be used as the text color for the Message Window, the Prompt Line, and the Status Line.

  • Page 96: Files/Memory

    Program Tables, i.e. Categories, Discounts, etc. The memory allocated here, for your Program Tables, comes from the working RAM of the FS-3600 System. The second area allows you to allocate blocks of the SRAM area for your Totals Memory, i.e. Guest Checks, Check Detail.

  • Page 97: Working Ram Area Allocation

    Description Entry Type Category • This field represents the number of Categories Up to 3 Digits you wish to allocate in the FS-3600 RAM Area. Numeric Entry (Maximum 255) Discount Up to 3 Digits • This field represents the number of Discounts you wish to allocate in the FS-3600 RAM Area.

  • Page 98: Sram Area Allocation

    Changes to this area of RAM Allocation should not be made while you have active totals in the FS-3600 Terminal(s). Any changes made to this area of RAM Allocation must be followed by performing a Totals Clear Operation, and should only be performed by an Authorized TEC FS- 3600 Dealer.

  • Page 99: Formats

    FS-3600 PC Work Station POS Configuration Formats Field Name Description Entry Type Currency Smbl • The character you wish to be printed and 1 Digit Alpha/ displayed as the Currency mark. Numeric or Symbol Currency Dec 1 Digit Numeric • The default position for your decimal point in currency.
  • Page 100 POS Configuration FS-3600 PC Work Station Field Name Description Entry Type Decimal Sep • The character you wish to be displayed and 1 Digit Alpha/ printed as the decimal indicator in numeric Numeric or Symbol values containing a decimal. Text Qual •...

  • Page 101: Training

    FS-3600 PC Work Station POS Configuration Training In the training section you will set up the way the Training Mode Operations on the FS-3600 will operate, print, and report. Improper set up of the Training Configuration can result in operations performed while in Training to appear as normal transactions, as well as update the totals on your reports.
  • Page 102 POS Configuration FS-3600 PC Work Station Field Name Description Entry Type Order Hdr 1 • Enter the first line of text to appear on Remote Up to 20 Digit Order Chits when printed from training mode. Alpha/Numeric Order Hdr 2 Up to 20 Digit •...

  • Page 103: Function Setup

    FS-3600 PC Work Station POS Configuration Function Setup This table assigns security levels to Manager Mode menu selections, Report Options, and POS Mode button functions. It also determines if each function is tracked in reports. When you first enter the Function Setup, you will be in the Grid Mode.

  • Page 104: Ecr Functions

    POS Configuration FS-3600 PC Work Station ECR Functions Manager Mode and ECR Functions have 4 Programming Options available. Field Name Description Entry Type Desc Up to 20 Digit • The Name assigned to this Function. The name entered here will appear on the Financial...

  • Page 105: Reports

    FS-3600 PC Work Station POS Configuration Reports Report Functions have 8 Programming Options available. Field Name Description Entry Type Desc • The Name assigned to this Function. The Up to 20 Digit name entered here will appear on the Financial...

  • Page 106: Printer Setup

    Station Printer programming is located in ‘Station Setup”. Printer Control Codes The FS-3600 allows you to set the actual Printer Control Codes of the physical printer types you will be using in your system. The Axhiom 7193, and the EPSON TMT88 and TMU200 control codes are listed as examples.
  • Page 107 FS-3600 PC Work Station POS Configuration Clicking on Edit will switch you to the Table View for each Printer. Field Name Description Entry Type Up to 10 Digit • This is a unique name assigned to the printer. A manufacturer name or model number is usually Alpha/Numeric sufficient.

  • Page 108: System Printers

    System Printers are the names of the printers that are available in your particular system. The FS-3600 allows for up to eight “logical printers” to be defined in a system, including receipt or remote printers and video monitors. This does not necessarily mean that you are limited to 8 physical printers.
  • Page 109 FS-3600 PC Work Station POS Configuration Field Name Description Entry Type Desc • This is the unique name assigned to the Up to 10 Digit Alpha/ system printer. Numeric Target Pick List: • Select the printer to direct the output.
  • Page 110 POS Configuration FS-3600 PC Work Station Field Name Description Entry Type Print Server • If the Network Printer flag is set, then this field Check Box (Toggle is the station ID number of the workstation Checked for Yes or Un- printer.

  • Page 111: Tax Setup

    FS-3600 PC Work Station POS Configuration Tax Setup Tax Setup is used to configure the sales Tax Tables. • Up to 8 Tax Tables are available. Name Description Entry Type Name 10 char. • This field contains the 10 character name Alpha/ assigned to the Tax Table.
  • Page 112 POS Configuration FS-3600 PC Work Station Name Description Entry Type Method • This field is used to select the state sales tax Scroll List: calculation procedure used by the system. Percent • Valid options are: Bracket • Percent - Sales tax is computed as a straight Inclusive percentage.

  • Page 113: Meal Period Setup

    FS-3600 PC Work Station POS Configuration Meal Period Setup Meal Periods are used to allow for different pricing during different times of the day. The current Meal Period can be selected by using a key associated with a Meal Period.

  • Page 114: Order Type Setup

    POS Configuration FS-3600 PC Work Station Order Type Setup Order Types are used to group sales into categories determined by the customer. Examples of Order Types are DINE IN and TAKE OUT. These sales categories are used for sales totals reporting on the system and user reports.
  • Page 115 FS-3600 PC Work Station POS Configuration Field Name Description Type Entry Dflt Gust Cnt • This field sets the starting guest count on a 2 digit transaction. (Default Guest Numeric • In some establishments, the guest count needs Count) to be set to 1 for each transaction.
  • Page 116 POS Configuration FS-3600 PC Work Station Field Name Description Type Entry Guest Info • This flag determines whether orders of this type Check Box (Toggle will prompt the operator to enter information Checked For Yes or about the guest when the Order Type is Un-Checked for No) selected.
  • Page 117 FS-3600 PC Work Station POS Configuration Field Name Description Type Entry Auto Recall • This flag signals the system to automatically Check Box (Toggle recall an open order of this type when the Checked For Yes or operator who created the order signs into the Un-Checked for No system.

  • Page 118: Revenue Center Setup

    POS Configuration FS-3600 PC Work Station Revenue Center Setup The Revenue Center table simply holds the names of the revenue centers configured in the system. • Up to 8 Revenue Centers names are available. • A Revenue Center is an area of the establishment that is deemed a profit center.

  • Page 119: Station Setup

    FS-3600 PC Work Station POS Configuration Station Setup The Station Setup table is used to configure the hardware and the operations of each ECR terminal. Field Name Description Entry Type Number • This is the station ID number, 1 – 6, and is Numeric Entry automatically entered by the system.
  • Page 120 POS Configuration FS-3600 PC Work Station Field Name Description Entry Type Level 1-4 Screen • These fields are used to select the default main Scroll List: screen for a station during each Meal Period. Screens • Meal Periods are defined in Meal Period Setup.

  • Page 121: Settings

    FS-3600 PC Work Station POS Configuration Settings Field Name Description Entry Type Cash Drawer • This field is used to select the port that the cash 1 digit Numeric drawer is attached. • If no cash drawer is connected, this field is ignored.
  • Page 122 POS Configuration FS-3600 PC Work Station Field Name Description Entry Type Last Ticket • No - Prompt the operator for the last check in the party, and default the option to No. (cont.) NOTE: It this option is set to No, orders will not print on remote prep printers.
  • Page 123 FS-3600 PC Work Station POS Configuration Field Name Description Entry Type Order Type • Τhis flag signals the system to print the Order Check Box (Toggle Type name on the Guest Check in place of Checked for Yes or “Total”.
  • Page 124 POS Configuration FS-3600 PC Work Station Field Name Description Entry Type Cls CD Clr Trn • This flag signals to monitor the cash drawer Check Box (Toggle after a check is tendered. (Close Cash Checked for Yes or • When the cash drawer is closed, the system will...

  • Page 125: Modems/Monitor

    FS-3600 PC Work Station POS Configuration Modems/Monitor Field Name Description Entry Type Installed • This flag indicates whether or not a modem is Check Box (Toggle installed on this station. Checked for Yes or Un-Checked for No) Direct Conn • This flag indicates that the polling PC...
  • Page 126 • Check the box for each station that this station should monitor, and do not check the box for those that this station should ignore. • EXAMPLE on the FS-3600 should be: To monitor station 2, entry should read: 0100000000000000.

  • Page 127: Printer Settings

    FS-3600 PC Work Station POS Configuration Printer Settings Station printers are used to configure the link between the physical printers attached to each ECR terminal and the print functions configured in System Printers. Field Name Description Entry Type Type Scroll List: •...
  • Page 128 POS Configuration FS-3600 PC Work Station Field Name Description Entry Type Start Column • For printers with more than 40 columns, the 4 digit start column creates a left margin by advancing Numeric the printer to the column indicated by this field.

  • Page 129: Department Setup

    FS-3600 PC Work Station POS Configuration Department Setup The Department Setup table simply holds the names of the menu departments configured in the system. Name Food Beer Wine Liquor Field Name Description Entry Type Department 10 char.Alpha/ • Enter a name for up to 30 Departments.

  • Page 130: Category Setup

    POS Configuration FS-3600 PC Work Station Category Setup Menu item categories are used to group Menu Items for sales reporting. Some examples of Menu Item categories are Beef, Appetizers, and Domestic Beer. • Number of available Categories is based on System Memory Allocation.
  • Page 131 FS-3600 PC Work Station POS Configuration Field Name Description Entry Type Prompt • A prompt message must be entered for each 30 char. Alpha/ Category defined as a Modifier. Numeric • This prompt will appear on the prompt line when a Menu Item requires or allows for a modifier in this Category.
  • Page 132 POS Configuration FS-3600 PC Work Station Field Name Description Entry Type Track System • This flag signals the system to report this Check Box (Toggle Category on the system, station, and revenue Sales Checked for Yes or center reports Menu Item Sales Report/Sales Un-Checked for No) Mix.

  • Page 133: Tare Table Setup

    FS-3600 PC Work Station POS Configuration Tare Table Setup • The Tare Setup table simply holds the weight of the tare. Up to 20 Tare weights are available. • • Scaleable Menu Items can be linked to a tare weight in the Menu Setup Table.

  • Page 134: Menu Setup

    POS Configuration FS-3600 PC Work Station Menu Setup The Menu Item table is divided into 5 levels: 1 main level and 4 sized levels. Menu items in the main level can be configured to be included in up to 4 different sizes.

  • Page 135: Pricing

    FS-3600 PC Work Station POS Configuration Pricing Field Name Description Entry Type Valid • This flag signals that the Menu Item is no longer Check Box (Toggle available for use by the system. Checked for Yes or • It prevents an operator from selling an item that...
  • Page 136 POS Configuration FS-3600 PC Work Station Field Name Description Entry Type Qty HALO • Enter the quantity high-amount lockout (HALO). 2 digit Numeric This is the maximum quantity that can be entered before selecting this Menu Item. • If this field is set to zero, the Qty HALO in the System Configuration Table will be used to determine the HALO for this item.

  • Page 137: Flags/Sizes

    FS-3600 PC Work Station POS Configuration Flags/Sizes Field Name Description Entry Type Track System • This flag signals the system to record sales of Check Box (Toggle this Menu Item in the system tracking totals file. Checked for Yes or •...
  • Page 138 POS Configuration FS-3600 PC Work Station Field Name Description Entry Type Staydown Size • This flag signals that when the Menu Item is Check Box (Toggle sold, the current size level should be set to Checked for Yes or the size level for this item until all remaining Un-Checked for No) modifiers have been entered.
  • Page 139 FS-3600 PC Work Station POS Configuration Field Name Description Entry Type Rollup Price • Causes prices of priced modifiers to add to the Check Box (Toggle Menu Item when printed on the guest check. Checked for Yes or • This flag should be set on the primary Menu Un-Checked for No) Item.

  • Page 140: Printers/Modifiers

    POS Configuration FS-3600 PC Work Station Printers/Modifiers Field Name Description Entry Type Printers • Printer descriptions display as defined in Printer Check Box (Toggle Setup. Checked for Yes or • Set for a printer to cause the Menu Item to print Un-Checked for No) at this printer.

  • Page 141: Recipe Setup

    FS-3600 PC Work Station POS Configuration Recipe Setup The Recipe Table is used to configure Menu Item recipes. Programming the Inventory Setup is required before programming the Recipe Setup. Number of available Inventory Recipes is based on System Memory Allocation Each recipe can contain up to 20 ingredients.

  • Page 142: Discount Setup

    FS-3600 PC Work Station Discount Setup The FS-3600 allows for user-defined discounts to be configured in the system. Discounts can be used to apply a credit to a transaction. Discounts can be security protected so that a manager ID is required to complete the transaction.
  • Page 143 FS-3600 PC Work Station POS Configuration Field Name Description Field Entry Security 1 digit Numeric • This field determines the level of access required to use the discount. • If an operator does not have access to a discount that is being added to a check, he or...
  • Page 144 POS Configuration FS-3600 PC Work Station Field Name Description Field Entry Chk Recip ID Check Box (Toggle • This flag determines whether the system will check the User table for the ID entered if the Checked for Yes or Recipient flag is enabled.
  • Page 145 FS-3600 PC Work Station POS Configuration Field Name Description Field Entry Tax Tables Check Box (Toggle • Set the flags to determine which items this discount will be applied. Checked for Yes or • If items on a check are linked to a Tax Table,...

  • Page 146: Media Setup

    POS Configuration FS-3600 PC Work Station Media Setup Media, or tender types, can be configured to meet the needs of each operation. Tender types are linked to keys on the system keyboard. Totals for each tender type are maintained by the system to allow for quick and accurate balancing procedures for cashiers, servers, and bartenders.
  • Page 147 FS-3600 PC Work Station POS Configuration Field Name Description Field Entry Change Media • Media Types that allow change (have an excess Scroll List: limit greater than zero) and are either not valid Media Types forms of change or do not have a denomination...
  • Page 148 POS Configuration FS-3600 PC Work Station Field Name Description Field Entry Discount Link • A Media Type may be linked to a discount, Scroll List: which will be added to a transaction that is Discounts tendered with the Media Type.
  • Page 149 FS-3600 PC Work Station POS Configuration Field Name Description Field Entry Speed Tender • This flag determines whether the Media Type Check Box (Toggle requires a {TOTAL} press to accept the amount Checked for Yes or tendered. Un-Checked for No) •...
  • Page 150 POS Configuration FS-3600 PC Work Station Field Name Description Field Entry Sec Cpy Vchr • This flag determines whether the system will Check Box (Toggle automatically generate a second copy of a credit (Second Copy Checked for Yes or voucher after tendering with this Media Type.

  • Page 151: Job Code

    FS-3600 PC Work Station POS Configuration Job Code Job codes are used to group employees performing similar functions. An employee can be included in eight job codes. The job codes can then be used for labor reporting and for configuring some system options.
  • Page 152 POS Configuration FS-3600 PC Work Station Field Name Description Field Entry Level 2 Screen • Used to select a screen for Meal Period level 2 Scroll List: for an operator when signing into the system. Screens Example: Lunch screen. Programmed into...
  • Page 153 FS-3600 PC Work Station POS Configuration Field Name Description Field Entry Auto Logout • This flag is used to direct the system to log the Check Box (Toggle current operator out of the system after each Checked for Yes or transaction.

  • Page 154: User Setup

    POS Configuration FS-3600 PC Work Station User Setup The User Table is used to configure the operators who will use the FS-3600 system. Operators are linked to job codes and are assigned security equivalencies. Field Name Description Entry Type 9 digit Numeric •...
  • Page 155 FS-3600 PC Work Station POS Configuration Field Name Description Field Entry Cash Drawer 1 digit Numeric • This field is used to override the Cash Drawer field in the Station Setup Table. • If a station has 2 cash drawers attached, one for...

  • Page 156: Inventory Setup

    POS Configuration FS-3600 PC Work Station Inventory Setup The Inventory Table is used to configure inventory items. Inventory items are used as ingredients in recipes. Field Name Description Entry Type Name 15 char. Alpha/ • This field contains the name of the inventory item.
  • Page 157 FS-3600 PC Work Station POS Configuration Field Name Description Field Entry Conversion 8 digit • Enter the number of recipe units in each receiving unit. Numeric • Example: If a case of hamburger contains 100 patties: • The Recv units would be set to CS.

  • Page 158: Edit Screens

    POS Configuration FS-3600 PC Work Station Edit Screens The screen editor module is used to configure the screens in the system. A maximum of 84 screens are available. Tool Bar Operations Tool Bar Functions Open Undo Copy Round Property Save...

  • Page 159: Screens

    FS-3600 PC Work Station POS Configuration Screens To create a new screen, an existing screen will need to be opened first. After opening the screen click on ‘Screen’ to view the options below. ‘Open Screen’ will show all the existing screens available to this database.

  • Page 160: Add Button

    POS Configuration FS-3600 PC Work Station After a screen has been copied it is very important to highlight the screen using the Select function and Name the screen in Properties. ‘Add Button’ Adds a new button to the screen. Click on the ‘Add Button’ place the + where the new button is needed and click the mouse.
  • Page 161 FS-3600 PC Work Station POS Configuration This Tool Bar Area is located on the Main Screen at all times. Reviewing the Tool Bar Properties the first available pull down is the Type, second is the name on the Button, and third is the Screen Link.

  • Page 162: Utilities

    Utilities FS-3600 PC WorkStation Utilities Z process The Z Process can be run from PC Workstation or it can be run from Windows Scheduled Task. The Z Process will clear the selected period, print configured reports and create the selected export files.
  • Page 163 FS-3600 PC WorkStation Utilities • Use the Add and Remove buttons to select reports that need to print during the Z process. • Use the Move Up and Move Down buttons to select the order in which they print. • Select Reports that require an export file to be generated. The export (txt) file is stored in the Export folder.

  • Page 164: Starting The "Z Process" From Pc Workstation

    Sales and Labor. The window that displays when “Z Report” is selected is dependent on the Close with Sales flag located in the FS-3600. (System Configuration, Page 9, Field 6) When labor is configured to close with Sales, the Labor section is removed.
  • Page 165 Ø Select the appropriate box to close “Sales” and/or “Labor”. Ø Click on the “Start Z” Button to start the Z Process. All FS-3600 terminals should be powered on and all Users should log out. Several prompt messages will guide you through the Z process.
  • Page 166 Utilities FS-3600 PC WorkStation • If “No” is selected the Z Process will be aborted. • If “Yes” is selected the Z Process will begin. The Z Process contains 14 steps. - 156 -...
  • Page 167 FS-3600 PC WorkStation Utilities When the Z Process is complete the following window will display. - 157 -...

  • Page 168: Error Messages That May Appear

    Process. Not Week End: The “Week End Day” is defined in the FS-3600 System Configuration Table. If the current day is not the “Week End Day” the operator will be reminded and given the opportunity to continue or abort the “Z Process”.

  • Page 169: Running The Z Process With Windows Task Scheduler

    FS-3600 PC WorkStation Utilities Running the Z Process with Windows Task Scheduler Configure Windows Task Scheduler to run PDSZ.exe. Edit the command line to specify the Z Report Type and Period. Inserting “Silent” at the end of the Command Line disables the Prompt messages.
  • Page 170 Utilities FS-3600 PC WorkStation Highlight PDSZ.exe and click Open. This screen allows the end user to customize the Z reports. - 160 -...
  • Page 171 FS-3600 PC WorkStation Utilities Click on Finish if the information is correct, if not click Back and make to make changes. Click Apply if this is correct. NOTE: A password may be required. - 161 -...
  • Page 172 FS-3600 PC WorkStation The following tables describe sample command line parameters for PDSZ.exe. The table used is determined by the “Close with Sales Flag” located in the FS-3600 System Configuration Table. If the System Configuration’s “Close Labor with Sales” flag is checked...

  • Page 173: Strings

    FS-3600 PC WorkStation Strings Strings Strings allows the end user to change the names of; Reports, Headings, Errors, Prompts, Printer Errors, Etc. The Strings allow the change of the name only and not the identification number. Name: ID Number: It is not recommended to make changes to the Strings.
  • Page 174 OM-PCWS1 PC WORKSTATION...

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