Page 1 Océ User’s Guide [Box Operations] cm4520 For Océ and Imagistics Models...
Page 2: Energy Star
Thank you for choosing a Océ digital electrophotographic copier. This User’s Guide contains details on the operations required to use the Box functions of Océ cm4520 and the precautions on their use. Carefully read this manual before using these functions.
Page 3: Trademarks And Registered Trademarks
3. All advertising materials mentioning features or use of this software must display the following acknowledgment: “This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit. (http://www.openssl.org/)” cm4520...
Page 4 If this package is used in a product, Eric Young should be given attribution as the author of the parts of the library used. This can be in the form of a textual message at program startup or in documen- tation (online or textual) provided with the package. cm4520...
Page 5 [including the GNU Public Licence.] All other product names mentioned are trademarks or registered trademarks of their respective companies cm4520...
Page 6: Table Of Contents
Transmitting a Document ............... 1-5 Faxing a Document ................ 1-5 Specifying Settings for Using the Box Functions ......1-6 Registering and Specifying Settings for Boxes ......1-6 Saving Documents Information on Saving Documents ..........2-2 User Authentication ................ 2-2 Registering Boxes ................2-3 cm4520...
Page 7 Printing Page Numbers (“Page #” Function) .........3-23 To specify the “Page #” Function ..........3-24 Printing Distribution Numbers (“Set Numbering” Function) ..3-27 To specify the “Set Numbering” function ........3-27 Printing a Proof Copy ..............3-29 To print a proof copy ..............3-29 cm4520...
Page 8 Directly Specifying an SMB Destination ........4-15 To directly specify an SMB destination ........4-15 Checking Settings Before Routing ..........4-17 Checking the Document Information ........... 4-17 To check information ..............4-17 Specifying the File Format ............4-19 To specify the file format .............. 4-20 cm4520...
Page 9 Specifying User Box Settings ............6-11 To delete unused user boxes ............6-11 Specifying Box Administrator Settings .........6-12 To specify the “User Box Admin. Setting” parameter ....6-12 Specifying HDD Setting Parameters ..........6-15 To check the hard disk capacity ...........6-15 To overwrite temporary data ............6-16 cm4520...
Page 10 Creating Boxes (User Mode) ............7-20 To create a box ................7-21 Opening a Box (Administrator Mode) ........... 7-22 Opening Boxes ................7-22 To open a box ................7-23 Changing the Box Settings ............7-24 Deleting a Box ................7-26 cm4520...
Page 11 Creating Boxes (Administrator Mode) ...........7-27 To create a box ................7-27 Specifying Box Administrator Settings (Administrator Mode) ..7-28 Appendix Error Message List ................8-2 Entering text ..................8-3 To type text ..................8-5 List of Available Characters ............8-5 Glossary ....................8-6 Index ....................8-10 x-10 cm4520...
Page 12: About This Manual
Introduction About This Manual This user’s guide covers the Océ cm4520 box functions. This section introduces the structure of the manual and notations used for product names, etc. This manual is intended for users who understand the basic operations of computers and the machine.
Page 13: Notation
Introduction Notation Product Name Notation in the Manual Océ cm4520 This machine, cm4520 Microsoft Windows 98 Windows 98 Microsoft Windows Me Windows Me Microsoft Windows NT 4.0 Windows NT 4.0 Microsoft Windows 2000 Windows 2000 Microsoft Windows XP Windows XP...
Page 14: Explanation Of Manual Conventions
Text highlighted in this manner indicates precautions to ensure safe use of this machine. "Warning" indicates instructions that, when not observed, may result in fatal or critical injuries. "Caution" indicates instructions that, when not observed, may result in serious injuries or property damage. (The page shown above is an example only.) cm4520 x-13...
Page 15: User's Guides
User’s Guide [Network Facsimile Operations] This manual contains details on operating procedures for network faxing. - Refer to this User’s Guide for details on operating procedures for using the network fax functions (Internet faxing, SIP faxing and IP address fax- ing). x-14 cm4520...
Page 16: User's Guide [Print Operations]
- For details on the printing functions, refer to User’s Guide (PDF file) on User Software CD-ROM. Quick Guide [Print Operations] This manual contains details on operating procedures using the standard built-in printer controller. - Refer to this Quick Guide for basic operating procedures for the printing functions. cm4520 x-15...
Page 17 Introduction x-16 cm4520...
Page 18: Overview Of The Box Functions
Overview of the Box Functions...
Page 19: Box Functions
The saved data can be printed, sent by e-mail, forwarded to an FTP site, or sent to a computer. If the Box functions are used, documents can easily be scanned repeatedly and the data can be saved on separate computers. cm4520...
Page 20: Types Of Boxes
The saved document can later be sent to the same recip- ient. For details, refer to the User’s Guide [Facsimile Operations]. cm4520...
Page 21: Available Box Functions
If optional scan accelerator kit cm3500230 is in- stalled, data saved from Scan mode can also be printed. For details on printing, refer to “Printing Document Data” on page 3-11. For details on combined printing, refer to “Combined Printing” on page 3-30. cm4520...
Page 22: Transmitting A Document
For details, refer to the User’s Guide [Facsimile Operations]. Faxing a Document Document data saved in Fax mode can be sent as a fax. For details, refer to the User’s Guide [Facsimile Operations]. cm4520...
Page 23: Specifying Settings For Using The Box Functions
Boxes can be set up by using the machine’s touch panel or by using Web Connection from a Web browser on a computer on the network. Detail For registering and specifying settings for recipients, refer to the follow- ing sections. “Registering Boxes” on page 6-4 “Opening a Box (User Mode)” on page 7-14 cm4520...
Page 24: Saving Documents
Saving Documents...
Page 25: Information On Saving Documents
With user authentication Type in the user name and password, and then press the [Access] key. With account track Type in the account name and password, and then press the [Access] key. cm4520...
Page 26: Registering Boxes
There are public user boxes, which can be used by more than one person, and personal user boxes, which can be used only by a single person. For de- tails on registering boxes, refer to “Registering Boxes” on page 6-4 and “Opening a Box (User Mode)” on page 7-14. cm4520...
Page 27: Naming Documents
FTP. .JPG This is the extension for the specified data format. These characters do not appear in the Document Name screen; however, they are added automatically as part of the name when the file is routed. cm4520...
Page 28: Saving Copies In Boxes
× Edit Color × Page Margin Stamp Detail The “Fold & Staple” function can be selected only if optional finisher 9238 is installed. The hole punch function is available only when optional finishers 9238 and punch kit are installed. cm4520...
Page 29: Saving Copy Documents
The button for the selected box appears selected. Is a password required when saving data? % It is not necessary to enter the password when saving data, even if a password has been specified for the box. cm4520...
Page 30 – To erase all of the text, press the [C] (clear) key. After typing in the name, touch [OK]. Touch [OK]. The Copy mode screen appears again. If the function was set, [Save in User Box] appears selected. cm4520...
Page 31 For details on the copy settings, refer to the User’s Guide [Copy Opera- tions]. For details on printing the document saved in a box, refer to “Printing a Document from a Public User Box/Personal User Box” on page 3-2. cm4520...
Page 32: Saving Scans In Boxes
To specify whether or not the marks indicating the destination type are displayed, touch [2 User Setting] in the Utility screen, then [2 Display Set- ting], then [2 Scan Basic Screen Default Setting], and then specify a set- cm4520...
Page 33 Saving Documents ting for the “Address Type Symbol Display” parameter. For details, refer to User’s Guide [Copy Operations]. Note E-mail destinations are indicated by “E”, FTP destinations are indicated by “F”, and SMB destinations are indicated by “S”. 2-10 cm4520...
Page 34: To Save Data To A Box Destination
Address Book tab. Specify the necessary scan settings. Load the document into the ADF or place it on the original glass. Press the [Start] key in the control panel. The document is scanned and the document data is saved. cm4520 2-11...
Page 35: To Save Data To The Specified Box
% If the “Manual Destination Input” parameter on the Security Details screen (displayed by touching [Security Setting] on the Administra- tor Setting screen) is set to “Restrict”, the Direct Input tab does not appear. Touch [Save in User Box]. A screen for selecting a box appears. 2-12 cm4520...
Page 36 – To change the name, touch [Delete] until the characters are deleted, and then type in the new name. – To erase all of the text, press the [C] (clear) key. After typing in the name, touch [OK]. cm4520 2-13...
Page 37 Specify the necessary transmission settings. Load the document into the ADF or place it on the original glass. Press the [Start] key in the control panel. Detail For details on the scan settings, refer to the User’s Guide [Network Scan- ner Operations]. 2-14 cm4520...
Page 38: Printing A Document From A Public User Box/Personal User Box
Printing a Document from a Public User Box/ Personal User Box...
Page 39: Displaying The Box Mode Screen
If optional scan accelerator kit cm3500230 is installed, data saved from Scan mode can also be printed. Viewing Documents Saved in Boxes The following procedure describes how to check the list of documents saved in boxes. Press the [Box] key in the control panel. cm4520...
Page 40 % The Personal User Box tab displays only boxes registered to the user that is logged on with user authentication. If a password has been set for the box, type in the password, and then touch [OK]. – The list of documents saved in the box is displayed. cm4520...
Page 41: Searching For A Box Name
Contact the administrator to cancel operation restrictions. Searching for a Box Name The desired box can be searched for by its name. From the screen containing a list of the boxes, touch [Search by Name]. The boxes matching the box search text appear. cm4520...
Page 42: Deleting Document Data
To delete data Data that has already been printed or is no longer needed can be deleted. Select the document to be deleted. Touch [Delete]. Check the document information that appeared, and then touch [Yes] to delete the document. cm4520...
Page 43: Changing The Document Name
The document name is the name of the file sent by e-mail or to an FTP or SMB server. Specify a document name according to the routing condi- tions of the destination server. The document name can also be changed when the document is sent. cm4520...
Page 44: Moving Document Data
A document cannot be moved if multiple documents are selected. To move a document Document data currently saved in a box can be moved to a different public user box/personal user box. Select the document to be moved. Touch [Move/Copy]. Under “Action”, touch [Move]. cm4520...
Page 45 % It is not necessary to enter the password when moving data to a dif- ferent box, even if a password has been specified for the box. Check the settings, and then touch [OK]. The data is moved. Note The date and time that the document is moved is recorded under “Time Stored”. cm4520...
Page 46: Copying Document Data
A document cannot be copied if multiple documents are selected. To copy a document Document data currently saved in a box can be copied to a different public user box/personal user box. Select the document to be copied. Touch [Move/Copy]. Under “Action”, touch [Copy]. cm4520...
Page 47 Check the settings, and then touch [OK]. The data is copied into the selected box. Note The date and time that the document is copied is recorded under “Time Stored”. 3-10 cm4520...
Page 48: Printing Document Data
In addition, Staple and Punch settings can also be specified. Fold & Staple Documents can be folded at their center and p. 3-17 bound with staples. Page Margin The document can be printed with a binding p. 3-18 margin. cm4520 3-11...
Page 49 Available Description Page Reference Functions Cover Mode Documents can be printed with cover pages p. 3-20 added to the front and back. Stamp The document can be printed with the date/time, p. 3-21 page number or distribution number. 3-12 cm4520...
Page 50: To Print A Document
To specify a setting, such as the number of copies, touch [Change Set- ting] under “Print”. Press the [Start] key in the control panel. Detail For details on changing the settings, refer to the descriptions starting with “To change the number of copies” on page 3-14. cm4520 3-13...
Page 51: To Specify Single-Sided/Double-Sided Printing
Using the keypad, type in the desired number of copies. – To reset the number of copies to “1”, press the [C] (clear) key. To specify single-sided/double-sided printing Specify whether a single-sided or double-sided copy of the document is to be printed. Touch [1-Sided] or [2-Sided]. 3-14 cm4520...
Page 52: Specifying Finishing Settings
Punch Punching holes in copies. The position of the punched holes can also be selected. To specify the Finishing settings Touch [Finishing]. Touch [Sort] or [Group]. To separate the copies, touch [Offset]. cm4520 3-15...
Page 53 Setting]. Touch the button for the desired position. – If the “Corner” Staple setting is selected – If the “2 Position” Staple setting is selected Touch [OK], and then touch [OK] in the next screen that appears. 3-16 cm4520...
Page 54: To Bind The Copies At The Center ("Fold & Staple" Function)
Printing a Document from a Public User Box/Personal User Box To bind the copies at the center (“Fold & Staple” function) Documents can be folded at their center and bound with staples. Touch [Fold & Staple]. Touch [OK]. Note “Sort” on the Finishing screen is also selected. cm4520 3-17...
Page 55: Adding A Binding Margin
[+] to specify the width of the binding margin. – The width of the binding margin can be set in 1/16 in increments. – To set the binding margin to 0 in, touch [None]. Only the binding po- sition can be specified. Touch [OK]. 3-18 cm4520...
Page 56: Adding Cover Pages ("Cover Mode" Function)
If a setting for the “Cover Mode” function is to be specified when printing a copied document, either of the following conditions must be met when saving the document in a user box. A paper drawer is specified. A setting is selected for the “Cover Mode” function. REPORT REPORT REPORT REPORT cm4520 3-19...
Page 57: To Specify The Cover Mode Settings
Specify the paper trays loaded with the paper for the front cover page and back cover page. Touch [Front Cover Paper] or [Back Cover Paper]. Select the paper tray. Touch [OK], and then touch [OK] in the next screen that appears. 3-20 cm4520...
Page 58: Printing The Date/Time ("Date/Time" Function)
The following settings are available under “Pages”. Setting Description Cover Only The date/time is printed only on the cover page. All Pages The date/time is printed on all pages. To specify the “Date/Time” Function Touch [Stamp]. Touch [Date/Time]. cm4520 3-21...
Page 59 Select the printing position. To make fine adjustments to the printing position, touch [Change Adjustment]. Specify the adjustment for moving the printing position up and down and to the left and right. Touch [OK], and then touch [OK] in the next four screens that appear. 3-22 cm4520...
Page 60: Printing Page Numbers ("Page #" Function)
A blank insertion is counted as a page, but the page Page # number is not printed on it. Skip the A blank insertion is not counted as a page, and the page Page(s) number is not printed on it. cm4520 3-23...
Page 61: To Specify The "Page #" Function
Under “Start No.”, type in the starting page and chapter numbers. Under “Page No. Type”, select the page number format. If there are inserted pages, specify whether or not page numbers are printed on them. Touch [Insert Sheet Setting]. 3-24 cm4520...
Page 62 Select the printing position. To make fine adjustments to the printing position, touch [Change Adjustment]. Specify the adjustment for moving the printing position up and down and to the left and right. Touch [OK], and then touch [OK] in the next four screens that appear. cm4520 3-25...
Page 63 Printing a Document from a Public User Box/Personal User Box Note The Chapter settings are applied only when “1-1, 1-2 ...” is selected un- der “Page No. Type”. 3-26 cm4520...
Page 64: Printing Distribution Numbers ("Set Numbering" Function)
The following settings can be selected as the pages to be printed on. Setting Description Cover Only The distribution number is printed only on the cover page. All Pages The distribution number is printed on all pages. To specify the “Set Numbering” function Touch [Stamp]. Touch [Set Numbering]. cm4520 3-27...
Page 65 Under “Start Number”, use the keypad to specify the starting number. Under “Text Color”, select the desired color. Under “Pages”, select the pages that the distribution numbers are to be printed on. Touch [OK], and then touch [OK] in the next two screens that appear. 3-28 cm4520...
Page 66: Printing A Proof Copy
To print a proof copy Select the document to be proofed. Touch [Proof Print]. Check the document information that appeared. Press the [Start] key in the control panel. Note Only the first page is printed. cm4520 3-29...
Page 67: Combined Printing
Image Repeat and OHP Interleave settings specified cannot be combined and printed. The “Fold & Staple” function can be selected only if optional finisher 9238 is installed. The hole punch function is available only when optional finishers 9238 and punch kit are installed. 3-30 cm4520...
Page 68: To Print A Document
Scan mode can be printed. To print a document Touch [Combine]. The list of documents appears. Select the document to be printed. The selected document is highlighted, and its bind number appears on the right side. Touch [Combine] in the lower-right corner. cm4520 3-31...
Page 69: To Change The Number Of Copies
Specify the number of copies to be printed. The number of copies can be set between 1 and 999. Using the keypad, type in the desired number of copies. – To reset the number of copies to “1”, press the [C] (clear) key. 3-32 cm4520...
Page 70: To Specify Single-Sided/Double-Sided Printing
Separates the sets or pages of the copies. Staple Staples copies in the corner or at two locations. The stapling position can also be selected. Punch Punching holes in copies. The position of the punched holes can also be selected. cm4520 3-33...
Page 71: To Specify The Finishing Settings
To specify the Finishing settings Touch [Finishing]. To separate the copies, touch [Offset]. Select the desired Staple and Punch settings. To specify the positions of the staples and punched holes, touch [Po- sition Setting]. Touch the button for the desired position. 3-34 cm4520...
Page 72 Printing a Document from a Public User Box/Personal User Box – If the “Corner” Staple setting is selected – If the “2 Position” Staple setting is selected Touch [OK], and then touch [OK] in the next screen that appears. cm4520 3-35...
Page 73: To Bind The Copies At The Center ("Fold & Staple" Function)
Printing a Document from a Public User Box/Personal User Box To bind the copies at the center (“Fold & Staple” function) Documents can be folded at their center and bound with staples. Touch [Fold & Staple]. Touch [OK]. 3-36 cm4520...
Page 74: Printing The Date/Time ("Date/Time" Function)
The date/time is printed only on the cover page. All Pages The date/time is printed on all pages. To specify the “Date/Time” Function Touch [Date/Time]. Under “Date Type”, select the format for the date. Under “Time Type”, select the format for the time. cm4520 3-37...
Page 75 Select the printing position. To make fine adjustments to the printing position, touch [Change Adjustment]. Specify the adjustment for moving the printing position up and down and to the left and right. Touch [OK], and then touch [OK] in the next four screens that appear. 3-38 cm4520...
Page 76: Adding A Binding Margin
[+] to specify the width of the binding margin. – The width of the binding margin can be set in 1/16 in increments. – To set the binding margin to 0 in, touch [None]. Only the binding po- sition can be specified. Touch [OK]. cm4520 3-39...
Page 77: Printing Distribution Numbers ("Set Numbering" Function)
The distribution number is printed only on the cover page. All Pages The distribution number is printed on all pages. To specify the “Set Numbering” function Touch [Set Numbering]. Under “Start Number”, use the keypad to specify the starting number. Under “Text Color”, select the desired color. 3-40 cm4520...
Page 78 Printing a Document from a Public User Box/Personal User Box Under “Pages”, select the pages that the distribution numbers are to be printed on. Touch [OK], and then touch [OK] in the next two screens that appear. cm4520 3-41...
Page 79: Printing Page Numbers ("Page #" Function)
To specify the “Page #” Function Touch [Page #]. Under “Start No.”, type in the starting page and chapter numbers. Under “Page No. Type”, select the desired page number format. To specify the printing position, touch [Print Position]. 3-42 cm4520...
Page 80 Specify the adjustment for moving the printing position up and down and to the left and right. Touch [OK], and then touch [OK] in the next four screens that appear. Note The Chapter settings are applied only when “1-1, 1-2 ...” is selected un- der “Page No. Type”. cm4520 3-43...
Page 81 Printing a Document from a Public User Box/Personal User Box 3-44 cm4520...
Page 82: Routing A Document From A Public User Box/Personal User Box
Routing a Document from a Public User Box/ Personal User Box...
Page 83: Editing Document Data
Document data currently saved in a box can be moved or copied to a different public user box/personal user box. For details on moving document data, refer to “Moving Document Data” on page 3-7. For details on copying document data, refer to “Copying Document Data” on page 3-9. cm4520...
Page 84: Routing
E-mail transmission: mail transmissions, FTP transmissions p. 4-11 and SMB transmissions are entered FTP transmission: directly from the control panel. This is p. 4-13 used when routing data to a SMB transmission: destination that is not already p. 4-15 registered. cm4520...
Page 85: Available Settings
File Type Select the format for the file that is to be transmitted. To route data Select the document, and touch [Route]. A screen appears, allowing you to specify the destination. Specify the destination by using the programs and groups. cm4520...
Page 86 If there are limitations on the document name due to the destination serv- er conditions, it may not be possible to send the transmission. Contact your network administrator for information when specifying the docu- ment name during a transmission. cm4520...
Page 87: Specifying Destinations
To specify a program as the destination Select the document, and touch [Route]. The Route screen appears. Touch [Select from Program]. Touch the button for the program where the data is to be sent. The button for the selected program appears selected. Touch [OK]. cm4520...
Page 88: To Select A Destination From A Group
To select a destination from a group Select the document, and touch [Route]. The Route screen appears. Touch [Select from Group]. Touch the button for the group where the data is to be sent. The list of the addresses registered in the group appears. cm4520...
Page 89 Routing a Document from a Public User Box/Personal User Box Select the destinations. – To send the data to all addresses in the group, touch [Select All]. Touch [OK], and then touch [OK] in the next screen that appears. cm4520...
Page 90: To Select A Destination From The Address Book
Touch the button for the destination where the data is to be sent. – The desired destination can be searched for. For details, refer to “Searching for a Destination” on page 4-10. The button for the selected destination appears selected. Touch [OK]. cm4520...
Page 91: Searching For A Destination
Search the addresses registered in the LDAP server for the address that corresponds to the conditions. To perform a Basic Search, type in the search text. To search with multi- ple conditions, perform a Advanced Search. For a Basic Search 4-10 cm4520...
Page 92: To Directly Specify The E-Mail Destination
User’s Guide [Network Scanner Operations]. An LDAP search is possible only if “Select from Address Book” was se- lected. To directly specify the e-mail destination Select the document, and touch [Route]. The Route screen appears. cm4520 4-11...
Page 93 To specify an additional address, touch [Next Dest.]. Touch [OK]. Note Frequently entered user names and domain names can be registered to be recalled and used again. First, prefixes and suffixes must be regis- tered in Administrator mode. 4-12 cm4520...
Page 94: Directly Specifying An Ftp Destination
PASV mode Select whether or not the PASV (passive) mode is used. Proxy Select whether or not a proxy server is used. To directly specify an FTP destination Select the document, and touch [Route]. The Route screen appears. cm4520 4-13...
Page 95 Routing a Document from a Public User Box/Personal User Box Touch [File (FTP) Direct Input]. The Scan to FTP screen appears. Type in the information for the FTP server. To specify an additional FTP server, touch [Next Dest.], and then enter the information. Touch [OK]. 4-14 cm4520...
Page 96: Directly Specifying An Smb Destination
This can be used to directly specify the destination folder. To directly specify an SMB destination Select the document, and touch [Route]. The Route screen appears. Touch [File (SMB) Direct Input]. The Scan to SMB screen appears. cm4520 4-15...
Page 97 Routing a Document from a Public User Box/Personal User Box Type in the destination information. To specify an additional SMB server, touch [Next Dest.], and then enter the information. Touch [OK]. 4-16 cm4520...
Page 98: Checking Settings Before Routing
Shows the number of the registered job. User Name Shows the name of the user that saved the data. Document Name Shows the name of the document. To check information Select the document, and touch [Route]. The Route screen appears. Touch [Document Info.]. cm4520 4-17...
Page 99 Routing a Document from a Public User Box/Personal User Box The Document Info. screen appears. Touch [ ] or [ ] to display the next screen of document information. Touch [OK]. 4-18 cm4520...
Page 100: Specifying The File Format
32 characters or less. For confirmation, type in the password twice. Permissions Enter the password necessary to change document permis- sions. Type in a password of 32 characters or less. For confir- mation, type in the password twice. cm4520 4-19...
Page 101: To Specify The File Format
Routing a Document from a Public User Box/Personal User Box To specify the file format Select the document, and touch [Route]. The Route screen appears. Touch [File Type]. Select the format of the file to be sent and select the scan setting. 4-20 cm4520...
Page 102 Routing a Document from a Public User Box/Personal User Box If “PDF” or “Compact PDF” was selected, touch [Encrypt]. Specify the encryption settings. Touch [OK], and then touch [OK] in the next screen that appears. cm4520 4-21...
Page 103 Routing a Document from a Public User Box/Personal User Box 4-22 cm4520...
Page 104: Routing A Document From The System User Box
Routing a Document from the System User...
Page 105: Editing Document Data
The name of the saved document can be changed. For details, refer to “Changing the Document Name” on page 3-6. Detail For details on creating annotation user boxes and saving documents in them, refer to the User’s Guide [Network Scanner Operations]. cm4520...
Page 106: Routing
E-mail transmission: mail transmissions, FTP transmissions p. 5-12 and SMB transmissions are entered FTP transmission: directly from the control panel. This is p. 5-15 used when routing data to a SMB transmission: destination that is not already p. 5-16 registered. cm4520...
Page 107: Available Settings
On the System User Box tab, touch [Annotation User Box]. – The Annotation User boxes can also be used from the Public User Box screen. For details on using the boxes from the Public User Box screen, refer to “Routing” on page 4-3. Select the annotation user box. cm4520...
Page 108 If there are limitations on the document name due to the destination serv- er conditions, it may not be possible to send the transmission. Contact your network administrator for information when specifying the docu- ment name during a transmission. cm4520...
Page 109: Specifying Destinations
To select all documents, touch [Select All]. To deselect all docu- ments, touch [Reset]. The Route screen appears. Touch [Select from Program]. Touch the button for the program where the data is to be sent. The button for the selected program appears selected. Touch [OK]. cm4520...
Page 110: To Select A Destination From A Group
To select all documents, touch [Select All]. To deselect all docu- ments, touch [Reset]. The Route screen appears. Touch [Select from Group]. Touch the button for the group where the data is to be sent. The list of the addresses registered in the group appears. cm4520...
Page 111 Routing a Document from the System User Box Select the destinations. – To send the data to all addresses in the group, touch [Select All]. Touch [OK], and then touch [OK] in the next screen that appears. cm4520...
Page 112: To Select A Destination From The Address Book
Touch the button for the destination where the data is to be sent. – The desired destination can be searched for. For details, refer to “Searching for a Destination” on page 4-10. The button for the selected destination appears selected. cm4520...
Page 113: Searching For A Destination
Search the addresses registered in the LDAP server for the address that corresponds to the conditions. To perform a Basic Search, type in the search text. To search with multi- ple conditions, perform a Advanced Search. For a Basic Search 5-10 cm4520...
Page 114 Routing a Document from the System User Box For a Advanced Search Reminder For details on an LDAP search and specifying settings for the LDAP serv- er, refer to the User’s Guide [Network Scanner Operations]. cm4520 5-11...
Page 115: To Directly Specify The E-Mail Destination
To select all documents, touch [Select All]. To deselect all docu- ments, touch [Reset]. The Route screen appears. Touch [E-Mail Direct Input]. A screen appears, allowing an address to be entered. Type in the e-mail address of the destination. To specify an additional address, touch [Next Dest.]. 5-12 cm4520...
Page 116 Routing a Document from the System User Box Touch [OK]. Note Frequently entered user names and domain names can be registered to be recalled and used again. First, prefixes and suffixes must be regis- tered in Administrator mode. cm4520 5-13...
Page 117: Directly Specifying An Ftp Destination
Shows the port number. PASV mode Select whether or not the PASV (passive) mode is used. Proxy Select whether or not a proxy server is used. Note To select all documents, touch [Select All]. To deselect all documents, touch [Reset]. 5-14 cm4520...
Page 118: To Directly Specify An Ftp Destination
The Route screen appears. Touch [File (FTP) Direct Input]. The Scan to FTP screen appears. Type in the information for the FTP server. To specify an additional FTP server, touch [Next Dest.], and then enter the information. Touch [OK]. cm4520 5-15...
Page 119: Directly Specifying An Smb Destination
This can be used to directly specify the destination folder. Note To select all documents, touch [Select All]. To deselect all documents, touch [Reset]. To directly specify an SMB destination Select the document, and touch [Route]. The Route screen appears. 5-16 cm4520...
Page 120 Routing a Document from the System User Box Touch [File (SMB) Direct Input]. The Scan to SMB screen appears. Type in the destination information. To specify an additional SMB server, touch [Next Dest.], and then enter the information. Touch [OK]. cm4520 5-17...
Page 121: Checking Settings Before Routing
Document Name Shows the name of the document. Note To select all documents, touch [Select All]. To deselect all documents, touch [Reset]. To check information Select the document, and touch [Route]. The Route screen appears. Touch [Document Info.]. 5-18 cm4520...
Page 122: Changing The Text
Select the format for the date and time that is printed. Density Select the density for the numbers that are printed. Number Type Select the output format (number of digits) for the numbers that are printed. Print Position Select the printing position. cm4520 5-19...
Page 123: To Change The Stamp Elements
To change the Stamp Elements Select the document, and then touch [Route]. The Route screen appears. Touch [Edit Stamp Elements]. The Edit Stamp Elements screen appears. Touch the button for the setting to be changed, and then change the setting. 5-20 cm4520...
Page 124 Touch [Secondary Field], type in the text to be added, and then touch [OK]. – Touch [Date/Time], select the format for the date and time to be printed, and then touch [OK]. – Touch [Density], touch the button for the desired text density, and then touch [OK]. cm4520 5-21...
Page 125 Touch [Number Type], select the format for the numbering, and then touch [OK]. – Touch [Print Position], select the printing position, and then touch [OK]. Note To select all documents, touch [Select All]. To deselect all documents, touch [Reset]. 5-22 cm4520...
Page 126: Control Panel Settings
Control Panel Settings...
Page 127: Specifying Settings From The Control Panel
Registered user Users registered by the administrator when user authentication settings have been applied Box administrator Users that can access User mode as a box administrator when user au- thentication settings have been applied Administrator Administrator managing the machine cm4520...
Page 128: Additional Information
Reminder The following operations are performed from Web Connection. For de- tails, refer to Chapter 7, “Settings That Can Be Specified Using Web Con- nection” on page 7-2. cm4520...
Page 129: Registering Boxes
The mailbox transmission function can be specified for a box. If user authentication settings have been applied, be sure to type in the user name and password, and press the “Access” key. If authentication settings have not been applied, personal user boxes cannot be created. cm4520...
Page 130: Registering Public/Personal User Boxes
If a box password containing less than 8 characters has already been registered, change the password so that it contains 8 characters before setting “Password Rules” to “ON”. For details on the password rules, re- fer to the User’s Guide [Copy Operations]. cm4520...
Page 131: To Register A Box
Control Panel Settings To register a box Press the [Utility/Counter] key. Utility/ Counter Touch [1 One-Touch Registration]. Touch [3 User Box]. The User Box screen appears. cm4520...
Page 132 Control Panel Settings Touch [1 Public/Personal User Box]. Touch [New]. The registration screen 1/2 appears. Specify the desired box settings. Touch [Fwd.]. The registration screen 2/2 appears. cm4520...
Page 133 Control Panel Settings Specify the desired settings. Touch [OK]. Touch [Close]. The box is registered. cm4520...
Page 134: Displaying The Administrator Setting Screen
Touch [3 Administrator Setting]. – An item in the Utility mode menus can also be selected by pressing the key in the keypad for the number beside the desired button. For “3 Administrator Setting”, press the [3] key in the keypad. cm4520...
Page 135 “Mode 2” and an incorrect administrator password is entered the speci- fied number of times, it is no longer possible to enter Administrator mode. For details on the “Prohibit Functions when Auth. Error” parameter, refer to the User’s Guide [Copy Operations]. 6-10 cm4520...
Page 136: Specifying User Box Settings
Boxes containing no saved documents can be deleted as unused boxes. In the Administrator Setting screen, touch [System Setting]. In the System Setting screen, touch [0 User Box Setting]. In the User Box Setting screen, touch [1 Delete Unused User Box]. To delete the boxes, touch [Yes]. cm4520 6-11...
Page 137: Specifying Box Administrator Settings
User’s Guide [Copy Operations]. To specify the “User Box Admin. Setting” parameter In the Administrator Setting screen, touch [Security Setting]. In the Security Setting screen, touch [2 User Box Admin. Setting]. The User Box Admin. Setting screen appears. 6-12 cm4520...
Page 138 Type in the password, and then touch [OK]. A screen for retyping the password appears. Type in the password specified in step 6, and then touch [OK]. The password for the box administrator is specified and use by the box administrator is permitted. cm4520 6-13...
Page 139 Control Panel Settings Detail For details on typing in text, refer to “Entering text” on page 8-3. Note To cancel the setting, touch [Cancel]. 6-14 cm4520...
Page 140: Specifying Hdd Setting Parameters
Bulletin board user box settings To check the hard disk capacity The amount of space on the hard disk can be checked. In the Administrator Setting screen, touch [Security Setting]. In the Security Setting screen, touch [6 HDD Setting]. cm4520 6-15...
Page 141: To Overwrite Temporary Data
Mode 2: Overwritten with 0x00 → Overwritten with 0xff → Overwritten with the letter “A” (0x61) → Verified To overwrite temporary data In the Administrator Setting screen, touch [Security Setting]. In the Security Setting screen, touch [6 HDD Setting]. 6-16 cm4520...
Page 142 – If the security kit is installed, select “Encryption Priority” or “Over- write Priority”. Touch [OK]. – If “Encryption Priority” and “Overwrite Priority” was changed, con- tinue with step 6. The mode for overwriting temporary data is specified. cm4520 6-17...
Page 143 Note In order to enable the setting specified in the Temporary Data Overwrite Setting screen, “Overwrite Temporary Data” on the Security Details screen must be set to “ON”. 6-18 cm4520...
Page 144: To Overwrite All Data
Overwritten with 0xff → Overwritten with 0x00 → Overwritten with 0xff → Overwritten with 0xaa Overwritten with 0x00 → Overwritten with 0xff → Overwritten with 0x00 → Mode 8 Overwritten with 0xff → Overwritten with 0x00 → Overwritten with 0xff → Overwritten with 0xaa → Verified cm4520 6-19...
Page 145: To Overwrite All Data
Select the desired method for overwriting data on the hard disk, and then click [Overwrite]. – The length of time to perform mode 1 is about 40 minutes. A confirmation message appears, asking whether or not to overwrite the data. 6-20 cm4520...
Page 146: To Specify The Hard Disk Locking Password
Keep the password in a safe place so that it will not be lost. In the Administrator Setting screen, touch [Security Setting]. In the Security Setting screen, touch [6 HDD Setting]. In the HDD Setting screen, touch [4 HDD Lock Password]. cm4520 6-21...
Page 147 Type in the password specified in step 4, and then touch [OK]. The message “HDD password is registered. Turn main switch OFF and ON” appears. Follow the instructions in the screen to restart the machine. The hard disk locking password is set. 6-22 cm4520...
Page 148 When turning the main power switch OFF then ON, wait for 10 seconds or longer before turning it ON again; otherwise the copier may not func- tion normally. Detail For details on typing in text, refer to “Entering text” on page 8-3. Note To cancel the setting, touch [Cancel]. cm4520 6-23...
Page 149: To Specify Hard Disk Encryption
Be sure to keep the specified encryption key in a safe place so that it will not be lost. The Register Encryption Key screen appears again. Type the encryption key specified in step 4, and then touch [OK]. 6-24 cm4520...
Page 150 Use the main power switch to turn on the machine. An error message appears, indicating that the encryption key does not match. Display the Administrator Setting screen. – When an error message appears, indicating that the encryption key does not match, the Administrator Setting screen appears. cm4520 6-25...
Page 151 Restart the machine. The hard disk is encrypted. Reminder When turning the main power switch off, then on again, wait at least 10 seconds before turning it on, otherwise the copier may not function nor- mally. 6-26 cm4520...
Page 152: To Format The Hard Disk
To format the hard disk, touch [Yes]. – To return to the HDD Setting screen without formatting the hard disk, touch [No]. A screen appears, indicating that the hard disk is being formatted, and the hard disk is formatted. cm4520 6-27...
Page 153 Control Panel Settings Restart the machine. The hard disk is formatted. Reminder When turning the main power switch off, then on again, wait at least 10 seconds before turning it on, otherwise the copier may not function nor- mally. 6-28 cm4520...
Page 154: Specifying Settings Using Pagescope Web Connection
Specifying Settings Using Web Connection...
Page 155: Settings That Can Be Specified Using Pagescope Web
The following boxes can be created. • Public/personal user boxes Note A password does not need to be entered when logged on as the box ad- ministrator. Only users logged on as a registered user can monitor or create private user boxes. cm4520...
Page 156: Administrator Mode
The following boxes can be opened. • Public/personal user boxes Create User Box The following boxes can be created. • Public user boxes User Box Admin. Whether or not box administrator settings have Settings been specified can be viewed. cm4520...
Page 157: Using Pagescope Web Connection
[Enter] key. – http://<IP_address_for_machine>/ Example: If the IP address of this machine is 192.168.1.20 http://192.168.1.20/ Detail When SSL/TLS is enabled, the URL becomes: https://<IP_address_for_machine>/ Even if “http://” is entered, the URL at “https://” is automatically ac- cessed. cm4520...
Page 158: Structure Of Pages
User mode page. This page appears after logging on to the appli- cation as a public user. The pages of Web Connection are constructed as shown below. Detail For details on logging on, refer to “Logging On and Logging Off” on page 7-8. cm4520...
Page 159 • Print • Scan Menus Information and settings for the selected tab are listed. The menu that appears differs depending on the tab that is selected. Information and settings Details of the item selected from the menu are displayed. cm4520...
Page 160: Web Browser Cache
On the “Edit” menu, click “Preferences”. In the “Category” box on the left side of the dialog box, click “Ad- vanced”, then “Cache”. Under “Compare the page in the cache to the page on the network:”, select “Every time I view the page”. cm4520...
Page 161: Logging On And Logging Off
The timeout period for User mode and Administrator mode can be spec- ified in the page that appears by clicking “Authentication (Network Tab)”, then “Auto Logout” in Administrator mode. To log off Click [Logout] at the upper left of the window. cm4520...
Page 162: Logging On To User Mode (Public User)
There are two procedures for logging on to User mode: one for a registered user and one for a public user. If user authentication is not performed, log on as a public user. In the Login page, select “Public User”. – If necessary, select the language and display format. cm4520...
Page 163: Logging On To User Mode (Registered User/Box Administrator)
The following procedure describes how to perform user authentication and log on with a specific user name. Note Click the icon to the right of the “User Name” box, and then select a user name from the list. 7-10 cm4520...
Page 164: To Log On As A Registered User/Box Administrator
To log on as the box administrator, type “boxadmin” as the user name and type the password specified in “Specifying Box Admin- istrator Settings” on page 6-12. – If necessary, select the language and display format. Click [Login]. The User mode page appears. cm4520 7-11...
Page 165: Logging On To Administrator Mode
Depending on the status of the machine, you may not be able to log on to Administrator mode. To log on to Administrator mode In the Login page, select “Administrator”. – If necessary, select the language and display format. 7-12 cm4520...
Page 166 Administrator mode. For details on the “Prohibit Functions when Auth. Error” parameter, refer to the User’s Guide [Copy Operations]. If a screen reading software is used, we recommend selecting “HTML” as the display format. cm4520 7-13...
Page 167: Opening A Box (User Mode)
Contact the administrator to cancel operation restrictions. Open Public/Personal User Box Item Description User Box No. Type in the number of the box to be opened. User Box Password Type in the password if a password has been set for the box. 7-14 cm4520...
Page 168: To Open A Box
Select the box type, and then click [Next]. In the “User Box No.” box, type the box number. In the “User Box Password” box, type the password. Click [OK]. A list of the documents saved in the specified box is displayed. cm4520 7-15...
Page 169: Checking Box Information And Downloading Documents
Documentation Auto Delete Time Displays the length of time until documents are delet- ed from the box. [User Box Setting] button Click this button to specify basic box settings. [Delete User Box] button Click this button to delete the box. 7-16 cm4520...
Page 170: Changing The Box Settings
Click this icon to change the name of the document. Click this icon to move/copy the document to a differ- ent box. Changing the Box Settings To change the box settings, click [User Box Setting] in the Box Detail Infor- mation page. cm4520 7-17...
Page 171 Owner Name If “Personal” was selected as the box type, type in an owner’s name of 64 or less characters. Reminder The following appear with personal user boxes. User Box Owner is changed. User Box Type Owner Name 7-18 cm4520...
Page 172: Deleting A Box
Specifying Settings Using Web Connection Deleting a Box The currently open box can be deleted. In the Box Detail Information page, click [Delete User Box]. Check the displayed information, and then click [OK] to delete the box. cm4520 7-19...
Page 173: Creating Boxes (User Mode)
Select either “Public” or “Personal” as the box type. Owner Name If “Personal” was selected as the box type, type in an owner’s name of 64 or less characters. Documentation Auto Delete Time Select the length of time that a document is stored in the box. 7-20 cm4520...
Page 174: To Create A Box
If a box password containing less than 8 characters has already been registered, change the password so that it contains 8 characters before setting “Password Rules” to “ON”. For details on the password rules, re- fer to the User’s Guide [Copy Operations]. cm4520 7-21...
Page 175: Opening A Box (Administrator Mode)
Displays the list of boxes according the index search char- acters selected when the box was created. Box list Displays the box number, box name, owner’s name and date/time that the box was created. appears beside box- es that have a password specified. 7-22 cm4520...
Page 176: To Open A Box
Specifying Settings Using Web Connection To open a box Select the box type, and then click [Next]. In the “User Box No.” box, type the box number. Click [OK]. A list of the documents saved in the specified box is displayed. cm4520 7-23...
Page 177: Changing The Box Settings
Select this check box to change the box type or the owner of the box. User Box Type Select either “Public” or “Personal” as the box type. Owner Name If “Personal” was selected as the box type, type in an own- er’s name of 64 or less characters. 7-24 cm4520...
Page 178 Specifying Settings Using Web Connection Reminder The following appear with personal user boxes. User Box Owner is changed. User Box Type Owner Name Reminder If “Password Rules” is set to “ON”, a password containing less than 8 characters cannot be registered. cm4520 7-25...
Page 179: Deleting A Box
Specifying Settings Using Web Connection Deleting a Box The currently open box can be deleted. In the Box Detail Information page, click [Delete User Box]. Check the displayed information, and then click [OK] to delete the box. 7-26 cm4520...
Page 180: Creating Boxes (Administrator Mode)
To create a box Select the type of box to be created, and then click [Next]. Specify the necessary settings, and then click [Apply]. – For details on the settings, refer to “Creating Boxes (User Mode)” on page 7-20. cm4520 7-27...
Page 181: Specifying Box Administrator Settings (Administrator Mode)
The box administrator can monitor documents in public and personal user boxes without a password. From the control panel of the machine or the Login page of Web Connec- tion, log on with the ID “boxadmin”, and then type in the specified pass- word. 7-28 cm4520...
Page 182: Appendix
Appendix...
Page 183: Error Message List
The number of jobs has The number of jobs that can be programmed has reached the maxi- reached its maximum. mum number possible. Wait until a job has been completed, or de- Please wait until a job is lete a current job. completed. cm4520...
Page 184: Entering Text
The keypad can also be used to type in numbers. Any of the following keyboards may appear. Example Password input screen: Screen for entering the name of a custom paper size: cm4520...
Page 185 Appendix Touching [Shift] switches the keyboard display between lowercase letters (numbers) and uppercase letters (symbols). cm4520...
Page 186: To Type Text
To change a character in the entered text, touch [←] and [→] to move the cursor to the character to be changed, touch [Delete], and then type in the desired letter or number. List of Available Characters Alphanumeric characters/ space symbols cm4520...
Page 187: Glossary
Dither A method of using only black and white to create the illusion of dif- ferent shades of gray. The process is simpler than with error diffu- sion; however, some irregularities may occur. cm4520...
Page 188 Abbreviation for Joint Photographic Experts Group. One of the file formats for saving image data. (The file extension is “.jpg”.) The com- pression ratio is roughly 1/10 to 1/100. This format uses an effective method in the compression of continuous-tone images, such as photographs. cm4520...
Page 189 When using a printer driver, various functions can be specified in the file properties. In the file properties, you can check the attribute information of the file. Protocol The rules that allow computers to communicate with other comput- ers or peripheral devices cm4520...
Page 190 To delete software installed on a computer Abbreviation for Universal Serial Bus. A general interface standard for connecting a mouse, printer, and other devices to a computer. Web Browser Software such as Internet Explorer and Netscape Navigator for view- ing Web pages cm4520...
Page 191: Index
Copy number ....... 3-14 3-32 Hard disk capacity ......6-15 Copying document data ....3-9 Hard disk password ....... 6-21 Cover mode ........3-19 Hard disk settings ......6-15 Cover pages ........3-19 HDD settings ......... 6-15 Creating boxes ........ 6-4 8-10 cm4520...
Page 192 Viewing document data ....3-2 Registered user ......7-10 Registering boxes ......6-4 Warning explanation ...... x-13 Reminder explanation ....x-13 Web browser cache ......7-7 Routing document data ... 4-4 Routing document data from public user box/personal user box ..... 4-2 cm4520 8-11...
Page 193 Appendix 8-12 cm4520...
Page 194 Introduction Energy Star® ..................x-1 What is an ENERGY STAR® Product? ...........x-1 Trademarks and Registered Trademarks ........x-2 Contents .................... x-5 About This Manual ................x-11 Structure of the Manual ..............x-11 Notation ..................x-12 Explanation of Manual Conventions ..........x-13 User’s Guides .................. x-14 User’s Guide [Copy Operations] ...........x-14 User’s Guide [Network Scanner Operations] ........x-14 User’s Guide [Box Operations] <this manual>...
Page 195 Saving Copies in Boxes ..............2-5 Settings That Can Be Saved and Changed ........2-5 Saving Copy Documents ..............2-6 Saving Scans in Boxes ..............2-9 Using a Box Destination ..............2-9 To save data to a box destination ..........2-11 To save data to the specified box ..........2-12 Printing a Document from a Public User Box/Personal User Box Displaying the Box Mode Screen .............3-2...
Page 196 To print a document ..............3-31 To change the number of copies ..........3-32 To specify single-sided/double-sided printing ......3-33 Specifying Finishing Settings ............3-33 To specify the Finishing settings ..........3-34 To bind the copies at the center (“Fold & Staple” function) ..3-36 Printing the Date/Time (“Date/Time”...
Page 197 Routing Types .................5-3 Transmission Methods ..............5-3 Available Settings ................5-4 To route data ..................5-4 Specifying Destinations ..............5-6 To specify a program as the destination ........5-6 To select a destination from a group ..........5-7 To select a destination from the address book ......5-9 Searching for a Destination ............5-10 To directly specify the e-mail destination ........5-12 Directly Specifying an FTP Destination .........5-14...
Page 198 To format the hard disk ..............6-27 Specifying Settings Using Web Connection Settings That Can Be Specified Using Web Connection ....7-2 User Mode ..................7-2 Administrator Mode ............... 7-3 Using Web Connection ..............7-4 System Requirements ..............7-4 Accessing Web Connection ............7-4 Structure of Pages .................
Page 199 To type text ..................8-5 List of Available Characters ............8-5 Glossary ....................8-6 Index ....................8-10...
Page 200 Deleting document data ....3-5 Destinations . 2-9 4-11 Account name ........2-2 4-13 4-15 5-12 5-14 Account track ........2-2 5-16 Address book destination ..4-9 Detail explanation ......x-13 Administrator mode ....7-3 7-12 Direct input ........2-12 Administrator setting screen ....
Page 201 Moving document data ....3-7 2-12 Multiple document printing .... 3-30 Saving scans ........2-9 Searching for box names ....3-4 Single-sided/double-sided printing ... 3- Note explanation ......x-13 ..........3-33 Number of copies ....3-14 3-32 SMB destination ....4-15 5-16 Stapling ........

Oce cm4520 User Manual

1 Overview of the Box Functions

2 Saving Documents

3 Printing a Document from a Public User Box/Personal User Box

4 Routing a Document from a Public User Box/Personal User Box

5 Routing a Document from the System User Box

6 Control Panel Settings

7 Specifying Settings Using Pagescope Web Connection

8 Appendix

Appendix

Quick Links

Related Manuals for Oce cm4520

Summary of Contents for Oce cm4520

Table of Contents