Olivetti Copia 9915F Facsimile Operation Manual
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Olivetti Copia 9915F Facsimile Operation Manual

Olivetti Copia 9915F Facsimile Operation Manual

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FACSIMILE OPERATION MANUAL
Cod. 533283L-01

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Summary of Contents for Olivetti Copia 9915F

  • Page 1 FACSIMILE OPERATION MANUAL Cod. 533283L-01...
  • Page 2 Copia 9915F FACSIMILE OPERATION MANUAL c INSTALLATION c INITIAL SETTINGS c CHOOSING SUITABLE MEDIA c HOW TO USE THE FAX FUNCTION c TROUBLESHOOTING c SPECIFICATIONS c GLOSSARY c QUICK REFERENCE c INDEX SUK COVER PAGE.p65 27/03/00, 12.26...
  • Page 3 PUBLICATION ISSUED BY: Olivetti Lexikon, S.p.A. Divisione Home/Office 77, Via Jervis - 10015 Ivrea (Italy) Copyright © 2000, Olivetti All rights reserved This product’s conformity with quality requirements is certified by the Mark it bears, in accordance with the 1999/05/EC standard.
  • Page 4 This product contains a lithium-ion battery, and must be disposed of properly. Contact your local environmental officials for disposal instructions. Important safety information • If any of your telephone equipment is not operating properly, you should immediately remove it from your telephone line, as it may cause harm to the telephone network.

  • Page 5: Table Of Contents

    TABLE OF CONTENTS INSTALLATION Introduction ......................1-1 Choosing a Location ..................1-1 Parts Identification ..................... 1-2 Connections ....................... 1-3 Connecting theTelephone Line Cord ..............1-3 Final Preparations ....................1-4 Connecting Other Devices ................. 1-4 INITIAL SETTINGS A Look at the Operation Panel ................2-1 About the Liquid Crystal Display ................
  • Page 6 Table of contents HOW TO USE THE FAX FUNCTION Sending Documents ..................4-1 Setting the Document ..................4-1 Optional Transmission Settings ..............4-3 Resolution ..................... 4-3 Contrast ......................4-3 Cover Sheet ....................4-4 Auto Cover Sheet ..................4-5 Dialing and Transmitting ................4-6 Direct Keypad Dialing ..................

  • Page 7: Installation Introduction

    1. INSTALLATION Introduction This manual describes how to use the fax function of the Copia 9915F series. Part names and functions shared with the copy function (for example, the misfeed indicator and add paper indicator), are described in the copier operation manual.

  • Page 8: Parts Identification

    Parts Identification Fax control panel INSTALLATION SUK 01 INSTALLATION.P65 27/03/00, 12.38...

  • Page 9: Connections

    Connections Connecting the Telephone Line Cord Plug one end of the telephone line cord into the jack on the unit marked “TEL LINE.” Plug the other side into the wall jack (using the provided adaptator, if necessary). For Germany, please connect the cable from the fax unit with the wired plug connector code (F) with the wire down into the wall socket (TAE 6) code (F).

  • Page 10: Final Preparations

    Final Preparations Connecting Other Devices If desired, an answering machine or external telephone can be connected to the unit by plugging the external line cord in the external jack of the wall jack (wall socket code “N” for Germany) or in the provided adaptator. •...

  • Page 11: Initial Settings

    2. INITIAL SETTINGS A Look at the Operation Panel Left arrow key ( ) and right arrow key ( ) LCD contrasts dial Press these keys to scroll through a menu. During input mode, these keys are also sometimes used Turn this dial to adjust to move the cursor.

  • Page 12: About The Liquid Crystal Display

    About the Liquid Crystal Display The unit is equipped with a two-line liquid crystal display (LCD) on the operation panel for displaying various messages and settings during operation. This LCD can display up to 20 characters on each line. When the unit is idle, the LCD shows the date, time, and the stand-by memory available.

  • Page 13: Adjusting The Ringing Volume

    Adjusting the Ringing Volume Adjust the ringing volume of the unit using the procedure below. Factory setting: 3 (MEDIUM) Step Press these keys Comments “OPTION SETTING” will appear FUNCTION in the display. “RINGING VOLUME” will appear in the display. Press the key to lower or raise the volume to the desired level.

  • Page 14: Turning Key Beeps Off

    Turning Key Beeps Off If you prefer, you can choose to turn the key beeps off. To do this, follow the proce- dure below: Factory setting: 1 (ON) Step Press these keys Comments “OPTION SETTING” will appear in FUNCTION the display. PQRS “KEY BEEPS”...

  • Page 15: Fax Setup

    Fax Setup How to Enter Characters You can enter letters with the number keys. Letters are marked above each of the number keys “2” through “9”. To enter a letter, press the appropriate key repeatedly until the desired letter appears (the number of the key appears first, followed by letters in the order marked above the key).

  • Page 16: Entering Your Name And Fax Number

    1 key twice. To switch between lower case and capital letters, press PQRS PQRS the REDIAL PAUSE key once. (example: Olivetti) “STORED” will appear in the ENTER display. STOP STOP Press the STOP key twice to exit.

  • Page 17: Setting The Date And Time

    Fax Setup Setting the Date and Time The date and time that appear in the display are printed at the top of each page you transmit. Set the date and time by pressing the keys on the operation panel as shown below.

  • Page 18: Auto Summer Time Setting

    Auto Summer Time Setting The unit can be set to adjust to time changes during the year, so that its internal clock and all subsequent notations of time (fax headers, programmed times, etc.) are automatically adjusted. When the Auto Summer Time Setting is on, the adjustments take place as shown below: On the last Sunday of every March: 01:00 02:00...

  • Page 19: Selecting The Reception Mode

    Fax Setup Selecting the Reception Mode Your unit has three modes for receiving incoming calls and faxes: • AUTO mode: Select this mode when you only want to receive faxes on your telephone line. The unit will automatically answer all calls and receive incoming faxes. •...

  • Page 20: Setting The Number Of Rings For Auto Reception

    Fax Setup Setting the Number of Rings for Auto Reception You can set the number of rings before the unit answers in AUTO mode using the procedure below. Factory setting: 2 Step Press these keys Comments FUNCTION “OPTION SETTING” will appear in the display.

  • Page 21: Selecting The Reception Paper Size

    Fax Setup Selecting the Reception Paper Size On the control panel, you can select the paper size that you want received faxes to be printed on (AUTO, A4, Letter, Legal). If you select the AUTO setting the unit automatically prints the fax out on the most appropriate size paper. Follow the procedure below: Factory setting: 4 (AUTO) Step...

  • Page 22: Setting The Tray Paper Size

    Fax Setup Setting the Tray Paper Size You must program the size of paper you have loaded in the unit so that Receive Reduce functions can properly adjust the size of documents printed out. Follow the steps below. Note: If you are using A4 size paper, you do not need to make any changes, as this is the factory setting.

  • Page 23: Setting The Number Of Recall Times

    Fax Setup Setting the Number of Recall Times You can select the number of times the unit will try to recall a busy number. If you enter 00, the unit will not try to recall. Follow this procedure: Factory setting: 02 Step Press these keys Comments...

  • Page 24: Setting The Recall Interval

    Fax Setup Setting the Recall Interval The recall interval, the time the unit waits in between attempts to re-send a fax to a busy number, can be set from 1 to 15 minutes. Follow this procedure: Factory setting: 05 (5 minutes) Step Press these keys Comments...

  • Page 25: Setting The Index Function

    Fax Setup Setting the Index Function You can print an index mark along the edge of the pages in each job. This makes it easy to separate different jobs on the output tray. Use the following procedure to set the index function. Separate faxes with index marks Factory setting: 1 (ON)

  • Page 26: Setting Fine Resolution Priority

    Fax Setup Setting Fine Resolution Priority For most faxing jobs, you will most likely want to specify the resolution. However, you can also set a default resolution when no setting is made using the RESOLU- TION key. When Fine Resolution Priority is turned on, all faxes will be sent in Fine Mode unless otherwise specified.

  • Page 27: Using The Remote Reception Function

    Fax Setup Using the Remote Reception Function The unit’s Remote Reception feature is designed to allow you to activate fax reception from an extension telephone. The Remote Reception function operates even when the FAX Signal Receive function is turned off. When you hear the fax tone, simply press the one-digit Fax Remote Number (Factory setting: 5) and .

  • Page 28: Pbx Setting

    Fax Setup Setting a Fax Remote Number: Factory setting: 5 Step Press these keys Comments “OPTION SETTING” will appear FUNCTION in the display. “FAX REMOTE NUMBER” will appear in the display. Enter the number you would WXYZ like to use as the Fax Remote Number.

  • Page 29: Storing Numbers For Automatic Dialing

    Fax Setup Storing Numbers for Automatic Dialing Automatic Dialing is a quick and convenient way to dial by using only a Rapid key (Rapid Key Dialing), or pressing the SPEED/SEARCH key and select the SPEED and entering a two digit number (Speed Dialing). To use Automatic Dialing, you must first store the full number.
  • Page 30 Fax Setup Press “1” if you want to specify the number as a Chain Dialing number (see “Chain Dialing for Long Numbers” in this section). Otherwise, press “2”. Return to Step 4 to store another number, or press the STOP key a number of times until you exit.

  • Page 31: Chain Dialing For Long Numbers

    Fax Setup Chain Dialing for Long Numbers The maximum number of digits which may be entered when storing a fax number is 20. If you need to store a number which is longer than 20 digits, use Chain Dialing. Chain Dialing allows you to combine two or more Automatic Dialing numbers, or use an Automatic Dialing number followed by additional digits entered manually with the number keys, to dial a single number.

  • Page 32: Storing Numbers Under Group Keys

    Fax Setup Storing Numbers Under Group Keys Group keys allow you to dial a group of fax numbers by simply pressing the appropriate Group key once. They are convenient for the Broadcasting function, which is used to transmit a document to a group of fax machines. All Rapid keys can be programmed as Group keys.
  • Page 33 Fax Setup Enter the name of the group (maximum of 20 digits including pauses) by pressing number keys as described in “How to Enter Characters” in this chapter. If you do not want to enter a name, skip this step. (example) Setting: “GROUP SET”...

  • Page 34: Using The Unit With An Answering Machine

    Using the Unit with an Answering Machine Quiet Detect Time Quiet Detect Time is the function that enables the unit to be used along with an answering machine for both phone messages and faxes. After the answering machine has answered, any duration of silence longer than a certain threshold time will prompt the unit to take over the line and prepare to receive a fax.

  • Page 35: Answering Machine Backup

    Using the Unit with an Answering Machine If Quiet Detect Time is not working properly... With some answering machines, there is simply no Quiet Detect Time that will allow both reception of faxes and uninterrupted voice messages. Even in this case, however, you can set up the unit to receive both phone and fax messages from callers on touch-tone lines.
  • Page 36 Notes INITIAL SETTINGS 2-26 02 INITAL. b(SUK) A5.p65 11/10/99, 13:52...

  • Page 37: Choosing Suitable Media

    3. CHOOSING SUITABLE MEDIA Originals Suitable for Faxing Make sure that the documents you want to fax meet specifications and guidelines listed in this section. Size and Weight The size and weight of documents that you can load in the SPF (Single Pass Feeder) depend on whether you load one sheet at a time or several sheets at once.

  • Page 38: Unsuitable Originals

    • Originals with plastic or metallic coatings Notes: • Olivetti does not accept any responsibility for the loss or damage of originals. • It is a good idea to copy valuable originals on a flat-bed copier before using them with the unit.

  • Page 39: How To Use The Fax Function

    4. HOW TO USE THE FAX FUNCTION The standalone fax component of your unit offers a range of sophisticated features that allow you to control image quality, reception mode, broadcasting, polling, and transmission priorities. Functions such as sending documents from memory and substituting reception into memory are greatly enhanced by the large memory capacity.
  • Page 40 Sending Documents When placing the Original on the Table: Confirm that there are no documents in the SPF, and open the original cover. Place the document face down on the original table. Align the document according to the original scale in the illustration below.

  • Page 41: Optional Transmission Settings

    Sending Documents Optional Transmission Settings There are several transmission settings that you can make before dialing and transmitting a document. Resolution Your fax has four resolution settings: • HALF TONE Use HALF TONE for photographs and illustrations. The original will be reproduced in 256 shades of gray.

  • Page 42: Cover Sheet

    Sending Documents Cover Sheet You can have your fax generate a cover sheet and send it as the last page of the transmission. The cover sheet includes the date and time, the sender’s name and number, and the receiver’s name and number if an automatic dialing number is used. The total number of pages sent is indicated on the bottom.

  • Page 43: Auto Cover Sheet

    Sending Documents Auto Cover Sheet If you want to send a cover sheet with your fax transmissions regularly, this function is very useful. This function differs from the Cover Sheet function in two ways. First, the Cover Sheet function must be programmed before every fax you want to use it with;...

  • Page 44: Dialing And Transmitting

    Sending Documents Dialing and Transmitting Once you have set the document (either in the automatic document feeder or on the original table), and have selected the desired transmission settings, you are ready to dial the number of the receiving fax machine and transmit the document. You can choose from one of the several ways of dialing that best suit your needs.

  • Page 45: Rapid Key Dialing

    Sending Documents Rapid Key Dialing If the number you want to dial has been stored as a Rapid key number (see “Storing Numbers for Automatic Dialing” in Chapter 2), you can dial it by pressing the appropriate Rapid key as shown: 20/POLL Speed Dialing If the number you want to dial has been stored as a Speed Dial number, you can dial...

  • Page 46: Chain Dialing

    Sending Documents Chain Dialing The Chain Dialing function allows you to combine an Automatic Dialing number set for Chain Dialing (see “Storing Numbers for Automatic Dialing” in Chapter 2) with another Automatic Dialing number or digits entered manually with the number keys to dial one phone number up to 50 digits long.

  • Page 47: Using The Search Key

    Sending Documents Using the SEARCH Key If you do not remember the Rapid key or Speed Dial number in which you have stored a particular fax number, you can search for the number by following the steps below: SPEED/ Press the SPEED/SEARCH key SEARCH twice.

  • Page 48: Receiving Faxes

    Receiving Faxes You can set the unit to one of three modes of reception, AUTO, MANUAL, or A.M. (Answering Machine). To select the reception mode, press the RECEPTION MODE key until the light next to the desired mode comes on. ENTER AUTO BOOK SEND...

  • Page 49: Optional Reception Settings

    Optional Reception Settings The unit has various optional settings for the reception of faxes. Receive Reduce You may on occasion receive faxes that are larger than the paper loaded in the unit. To ensure that you do not lose any part of the original, you should use the Receive Reduce function, which scales the fax to the printing paper size.

  • Page 50: Footer Printing

    Optional Reception Settings Footer Printing You can choose whether or not to have a footer with the sending machine’s ID information (name, number, etc.) printed out. Factory setting: 2 (OFF) Step Press these keys Comments “OPTION SETTING” will FUNCTION appear in the display. WXYZ “FOOTER PRINT”...

  • Page 51: Special Functions

    Special Functions Memory Your unit has a memory area that can be used to store both incoming and outgoing documents. • Approximately 120 pages of average content can be held in memory for transmission. Less can be held if any of the pages were scanned using fine or superfine resolution. Memory Backup •...

  • Page 52: Data Transfer

    Special Functions Data Transfer If there is a problem with the unit, you can use the Data Transfer function to have received faxes read into memory and then sent to a different fax machine for printing. This function is used when you cannot print received faxes, for example when the unit runs out of toner, a misfeed occurs.

  • Page 53: Transmission Reservation

    Special Functions Transmission Reservation When your fax is busy receiving a document or transmitting a document from memory, you can “reserve” a transmission by setting the document on the original table, reading it into memory, and entering the fax number. Once the current operation is completed, your fax will automatically dial the number and transmit the document saving you from having to wait.
  • Page 54 Special functions When using the original table : Confirm that there are no documents in the SPF and that copying is not in progres, then gently close the original cover. Place the document face down on the original table. Align the document according to the original scale in the illustration below.

  • Page 55: Broadcasting

    Special Functions Broadcasting This function allows you to send the same document to as many as 50 different locations with just one operation. Once the document is loaded, it is scanned and stored in memory. The fax numbers you have entered are then automatically dialed in succession, and the document is transmitted to each location.
  • Page 56 Special Functions Press the FAX START key. Transmission will begin. FAX START Broadcasting using a Group key If the fax machines to which you want to broadcast have all been programmed into one Group key, you can perform the broadcasting operation using the following simplified procedure.

  • Page 57: Polling

    Special Functions Polling Polling allows you to request another fax machine to send a document to your fax machine. In other words, the receiving fax machine, not the transmitting fax machine, activates the transmission. You can use your fax to both poll and be polled by others. Setting the Polling Key To use the polling function, you must first set Rapid key 20/POLL for use as a polling key.

  • Page 58: Being Polled (Memory Polling)

    Special Functions Being Polled (Memory Polling) To allow multiple fax machines to poll your fax, or in cases where you want to free up the Document Tray for other operations, use Memory Polling instead of Polling Standby. Programming a Memory Polling Operation You can choose whether to allow polling only once, or an unlimited number of times.
  • Page 59 Special Functions Adding to Documents If you have a document stored in memory for polling, and you want to add pages to it, use the following procedure. If you allow polling only once, the document will be automatically cleared from memory after polling.

  • Page 60: Timer Operations

    Special Functions Timer Operations The timer function allows you to set a transmission or polling operation to be performed automatically at a time you specify. Up to three transmission operations or polling operations can be set at any one time, and the times they will be performed can be specified up to a week in advance.
  • Page 61 Special Functions To set a timer operation: Step Press these keys Comments FUNCTION “TIMER MODE” will appear in the display. Select SET. “TIMER COMM. #=1”, “TIMER COMM. #=2” or “TIMER COMM. #=3” will appear in the display. Select “SEND MODE” or ENTER “POLLING MODE”.

  • Page 62: Anti Junk Fax

    Special Functions To cancel a timer operation: If you need to cancel a timer operation after it has been set, follow the steps below: If the timer operation is a transmission operation, you will need to know the number assigned to it. If you do not remember the number (it appears in the display when you set the operation), print out the Timer List.
  • Page 63 Special Functions To store junk fax numbers, use the following procedure: Step Press these keys Comments FUNCTION “ANTI JUNK FAX” will appear in the display. “JUNK FAX # MODE” will appear in the display. ENTER “ENTER JUNK FAX #” will appear in the display.

  • Page 64: Printing Out Reports

    Printing Out Reports The unit is capable of printing a range of reports on faxing activities as well as various settings you have made. The reports are described below. 1. TRANSMISSIONS ACTIVITY REPORT: Faxes sent from the unit. P. 01 ACTIVITY REPORT (SENDING) SEP-21-1999-TUE 9:36 DATE...

  • Page 65: Group List

    Printing Out Reports 5. OPTIONAL SETTING LIST: Currently activated optional settings. OPTIONAL SETTING LIST SEP-21-1999-TUE 9:37 SW # ITEM SETTING PRINT PAPER SIZE AUTO PAPER SIZE (MAIN CASSETTE) FINE PRIORITY # OF RINGS AUTO RX 2 RINGS # OF RINGS MANUAL RX AUTO LISTING PRINT SELECTION ERROR/TIMER...

  • Page 66: Activity Report Auto Listing

    Printing Out Reports Activity Report Auto Listing It is also possible to have the unit automatically print out Transmission and Reception Activity Reports at designated times (for example, daily, every two days, weekly, etc.) and every 50 operations. Factory setting : 5 (NO) Step Press these keys Comments...

  • Page 67: Troubleshooting

    FAX SERVICE ERROR (X) The fax will not function.Contact your Olivetti dealer. Note: If your problem cannot be solved by carrying out the instructions in the Check and Remedy column above, please contact your Olivetti dealer. TROUBLESHOOTING 05 TROUBLE a(SUK) A5.P65 11/10/99, 16:10...

  • Page 68: Messages And Signals

    Messages and Signals Display Messages Message Meaning DOCUMENT JAM The original document is jammed. FAX RX IN MEMORY A fax has been received in memory because the imaging cartridge needs replacement, the fax machine has run out of printing paper, or the paper is jammed. The fax will be printed out automatically once the problem is fixed.

  • Page 69: Audible Signals

    Messages and Signals Audible Signals Meaning Sound Type Duration Indicates the end of Continuous tone 3 seconds transmission, reception, or line error. Warning tone Continuous tone 1 second TROUBLESHOOTING 05 TROUBLE a(SUK) A5.P65 11/10/99, 16:10...
  • Page 70 Notes TROUBLESHOOTING 05 TROUBLE a(SUK) A5.P65 11/10/99, 16:10...

  • Page 71: Specifications

    6. SPECIFICATIONS SPECIFICATIONS Compatibility: ITU-T G3 Telephone line: PSTN Dial mode: Pulse (10 pps), tone Modem rate: 14,400 bps with automatic fallback to 12,000, 9,600, 7,200, 4,800, or 2,400 bps Compression method: MH, MR, MMR Transmission time: Approximately 6 seconds The time should be slightly different when the line is busy.
  • Page 72 Anti Junk Fax numbers, timer, group, phone number, optional setting As a part of our policy of continuous improvement, OLIVETTI reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units.

  • Page 73: Glossary

    GLOSSARY A.M. mode: When set to A.M. (Answering Machine) mode, the unit directs all incoming calls to an answering machine connected to the same line. Anti Junk Fax: A faxing feature that enables the user to program up to ten fax numbers from which he/she does not want to receive faxes.
  • Page 74 Glossary Rapid Key Dialing: A form of Automatic Dialing by which only a single fax number programmed key (a Rapid key) has to be pressed in order to dial a number. Receive Reduce: A faxing function that automatically scales received faxes to the size of the paper loaded in the unit.

  • Page 75: Quick Reference

    QUICK REFERENCE This page summarizes the operations you can perform with this unit. For detailed information about each operation, refer to the appropriate section of this manual. Set RESOLUTION/CONTRAST Load the document BROADCASTING then following operation Normal Broadcasting BROADCAST Enter Speed Dial number/Press Rapid keys FAX START Using Group Key...
  • Page 76 Quick reference FUNCTION MODE STEP 1 Press FUNCTION key STEP 2 Press the menu number from the list below STEP 3 Press the option number from the list below 1. TIMER MODE 1. OPERATION SET 2. OPERATION CLEAR (SEND/POLLING) 2. LISTING MODE 1.

  • Page 77: Index

    INDEX Group Keys ......... 2-22 A.M. Mode .......... 4-10 Group List ........... 4-27 Activity Report Auto Listing ....4-28 Alarm Beep Length ......2-3 Answering Machine Backup ....2-25 Anti Junk Fax ........4-24 Index Function ........2-15 Arrow Keys ........... 2-2 Audible Signals ........
  • Page 78 Index Reception into Memory ...... 4-13 Reception Mode ........2-9 Redialing ..........4-9 Remote Reception ......2-17 Resolution ..........4-3 Ringing Volume ........2-3 SEARCH Key ........4-9 Sending Documents ......4-1 Setting Date & Time ......2-7 Setting the Language ......2-4 Specifications ........
  • Page 79 License Agreements Required in Appendix ZB of BS 7002 (En 60 950) — United Kingdom MAINS PLUG WIRING INSTRUCTIONS The mains lead of this equipment is already fitted with a mains plug which is either a non- rewireable (moulded) or a rewireable type. Should the fuse need to be replaced, a BSI or ASTA approved fuse to BS1362 marked and of the same rating as the one removed from the plug must be used.

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