Oki OKIFAX 5400 User Manual
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Oki OKIFAX 5400 User Manual

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Summary of Contents for Oki OKIFAX 5400

  • Page 1 English User’s Guide...

  • Page 2: Energy Star

    Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. The manufacturer of this equipment assumes no responsibility for the results of errors beyond its control. The manufacturer of this equipment also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this guide will not affect the applicability of the information in it.

  • Page 3: Table Of Contents

    Table of Contents Table of Contents .........i Safety .
  • Page 4 Installing external handset ....... .25 Connecting external telephone or answering machine ..26 Connecting power .
  • Page 5 Power failures & memory ........52 Making copies ......... . . 52 Making copies using manual paper feeder .
  • Page 6 Dial parameter settings ........77 Dial parameter settings list .

  • Page 7: Safety

    Safety Your fax machine has been carefully designed to give you years of safe, reliable performance. As with all electrical equipment, however, there are a few basic precautions you should take to avoid hurting yourself or damaging the fax machine. General •...

  • Page 8: Operation & Maintenance

    • Your fax machine has an earthed, 3-pin plug as a safety feature and it will only connect to an earthed outlet. If you cannot connect this plug to your power outlet, then it is possible that you have an older, non-earthed outlet.

  • Page 9: Toner Cartridge & Image Drum Handling

    Toner cartridge & image drum handling • Leave unused toner cartridges and image drum units in their packages until needed. When replacing a toner cartridge or image unit, reuse the packaging to dispose of the old toner cartridge or image drum unit. •...
  • Page 10 User’s Guide...

  • Page 11: Introduction

    Introduction Thank you for purchasing this fax machine, which uses advanced Light Emitting Diode technology to transfer received and copied images to plain paper. It has been designed to make sending and receiving faxes a fast and trouble-free process. Features Your fax machine includes all the following features: •...

  • Page 12: Product Options

    Also allows an answering machine to be connected in series to the telephone line after the fax machine. • A closed network feature to allow you to limit who can send faxes to your fax machine, or to limit both where faxes can be sent to and received from.

  • Page 13: Pc Interface Board

    paper, your fax machine automatically switches to the second paper cassette to continue printing received faxes or copies. PC interface board This allows your fax machine to communicate with a personal computer. Once the option is installed in the fax machine and the software is installed in your computer, you can: •...
  • Page 14 User’s Guide...

  • Page 15: Component Identification

    Component Identification What you should receive Power Cable Telephone Cable Document Stacker Fax Machine Image Drum Unit Toner Cartridge (inside fax machine) Component Identification...

  • Page 16: Components

    Components One Touch Keypad Document Table: Covers the copy stacker and hols original documents that are to be faxed or copied. Document Table Extension: Flips out to support longer documents that are to be faxed or copied. Copy Stacker: Holds copies or received faxes. Front Panel: The panel on the front of the fax machine gives you access to the manual paper feeder.
  • Page 17 Power Switch: Press the I to turn the fax machine ON and the O to turn the fax machine OFF. Document Guides: Adjust these guides to the page width of teh documents that are to be faxed or copied. Control Panel Document Stacker: Holds your original documents after they have been faxed or copied.

  • Page 18: Control Panel Keys & Indicators

    LED Print Head: This black bar is the part of your fax machine which transfers received or copied images onto the image drum unit. Clean this bar each time you change a toner cartridge. Control panel keys & indicators LCD Panel: Refer to this liquid crystal display (LCD) panel for instructions and information while your fax machine is operating or while you are programming your fax machine.
  • Page 19 Component Identification...
  • Page 20 Search Key: One Touch keys and Auto Dial numbers can be programmed to have a name or location ID associated with their telephone numbers. Using this key by itself or in combination with the numeric keypad, you can search for these numbers alphabetically. Auto Rec Key: This key sets the answering mode of your fax machine.
  • Page 21 letters and other characters while programming. After pressing the SEARCH key, you can also use the numeric keypad to alphabetically search for the names of locations programmed into your fax machine. */Tone Key: If your fax machine is set to pulse dialling, this key allows you to switch the dialling operation of your fax machine from pulse to tone dialling during your current call.

  • Page 22: One Touch Keypad

    Plus (+) Key (One Touch Key 13 and 28): Each fax number you enter or program into your fax machine can be up to 32 digits long. When a number is longer than 32 digits, it is possible to dial this number using combination of One Touch keys, Auto Dial numbers or the numeric keypad.

  • Page 23: Using One Touch Keys For Selecting Functions & Programming

    You can also use the Location IDs (names) associated with One Touch keys to search for these locations by name using the Search key. There are 30 One Touch Keys available for programming. To access One Touch keys 16–30, grasp the One Touch keypad latch and swing the main One Touch panel up and out of the way.

  • Page 24: Signal Tones

    counters of your fax machine and resets the drum counter of your fax machine after replacing the image drum unit. Location Prog Key: Using this key programs One Touch keys, Auto Dial numbers and groups into your fax machine. User Prog Key: Using this key allows you to program identification information;...
  • Page 25 End of Session Tone: At the end of every successful fax session, your fax machine emits a short beep to inform you that there were no errors or problems in the communication. Off-Hook Alarm Tone: If your fax machine is equipped with a handset, and if the handset is left off the hook, your fax machine will emit an intermittent warbling sound.
  • Page 26 User’s Guide...

  • Page 27: Installation

    Installation Getting started To install your new fax machine, follow the instructions from Unpacking to Setting the Fax Identification. You must complete these steps for your fax machine to operate properly. If you have purchased an option package for your fax machine, refer to the documentation you received with that option.

  • Page 28: Setting Up

    Note: If any items are missing, notify your supplier immediately for a replacement. Keep your packing materials and carton in case you ever need to ship or transport the machine. CAUTION: Do not ship the fax machine with the image drum unit and toner cartridge installed.
  • Page 29 Lift the image drum unit out and keeping the image drum unit out of direct sunlight. DO NOT touch the green surface of the drum. Carefully remove the protective sheet from the image drum unit. Place the image drum unit back into your fax machine. To ensure that the image drum is positioned correctly, press down firmly on both of the locations on the image drum marked “PUSH”.
  • Page 30 WARNING Be careful when handling the toner cartridge. Do not let toner spill onto your clothing or other porous materials. If you experience any problems with toner, refer to the safety instructions at the beginning of this user’s guide. Remove the toner cartridge from its package and gently shake it from side to side to distribute the toner.

  • Page 31: Connecting Telephone Line

    Connecting telephone line Insert one end of the telephone cable into the LINE terminal at the back of the machine. Insert the other end of the telephone cable into your wall telephone socket. Note: Now, you can connect either an external telephone or the external handset option for your fax machine.

  • Page 32: Connecting External Telephone Or Answering Machine

    Plug one end of the handset cable into the handset. Then plug the other end of the handset cable into the socket located on the front of the cradle. Place the handset in the cradle. Feed the telephone cable from the back of the cradle through the cable run located on the back of the fax machine.

  • Page 33: Connecting Power

    Note 1: To connect both an answering machine and a telephone, first connect your answering machine to your fax machine, then insert the cable of your external telephone into the telephone socket on your answering machine. Note 2: You will need to have the TAD mode feature turned on for an answering machine to work with your fax machine.

  • Page 34: Paper

    Paper Paper & envelope types The manufacturer of this fax machine recommend the following guidelines when selecting paper and envelopes for use in your fax machine: • Paper and envelopes should be stored flat and away from moisture, direct sunlight and heat sources. •...
  • Page 35 Note: Your fax machine is set at the factory to use A4 paper. If you intend to use a different paper size, change the 1’ST PAPER SIZE user function setting to match your new paper size. See Programming later in this user’s guide. Pull the paper cassette out of the fax machine.

  • Page 36: Setting Time & Date

    Remove the paper from its wrapper (up to 250 sheets). Note the “print side” notice printed on the label. Fan the paper. Load the paper into the cassette, print side down. Note: Be sure the paper is under the tabs at the left and right edges of the cassette.

  • Page 37: Answering Mode Options

    Answering mode options The answering mode which is best for you will vary depending on how you use your fax machine and what external telephone devices are connected to it. Read through the answering modes listed here, then follow the instructions below. Auto Receive Mode [FAX]: If your fax machine is connected to a telephone line reserved only for fax communications, use the Auto Receive mode.

  • Page 38: Changing Answering Mode

    Telephone Answering Device Mode [TAD]: Use this mode if you have connected an answering machine to your fax machine. When a call is received and is not answered, your answering machine activates and is ready to send out your recorded outgoing message. At the same time, your fax machine monitors the incoming call to check if the call is a fax or voice call.

  • Page 39: Fax Machine Identification

    programs the new answering mode and returns to standby mode displaying the new answering mode setting. Fax machine identification Fax machines use the information you will enter here to identify themselves during communications. In most countries programming this information into your fax machine is a legal requirement. The information you will enter here includes: TSI/CSI: This is the telephone number of your fax machine.

  • Page 40: Setting Forwarding Number

    Press the YES key. The display shows NO=<TSI/CSI>, ID=<SENDER ID>. After the display clears, enter the full telephone number of your fax machine using the numeric keypad. Note: Use the Hyphen or 13/+ One Touch key to enter a “+” character before the number, which is the generally recognised method of indicating the international access code before the country dialling code.

  • Page 41: Setting Language

    Press the Select Function key. Press the 9/User Prog. One Touch key. The display shows 1:FUNC. PROGRAMMING. Using the numeric keypad, press 6. This display shows 6:FORWARDING NO. PRG. Press the YES key. The display will show NO=<FORWARDING NO.>. After the display clears, enter the fax number to which you want your messages forwarded.

  • Page 42: Connecting To A Pbx

    Press the YES key. The display shows FUNCTION NO. [ Using the numeric keypad, enter 15. The display shows 15:USER LANGUAGE. Press the NO key to switch to the other installed language. To accept the language change, press the YES key. Press the Select Function key to finish.
  • Page 43 Press the Select Function key to finish. Note 1: The DIAL PREFIX number of your PBX LINE must be included in all outside telephone numbers you program into your fax machine or dial with the numeric keypad. Note 2: To later turn off the PBX LINE and DIAL PREFIX functions, follow Steps 1 - 7 above.
  • Page 44 User’s Guide...

  • Page 45: Dial Directories

    Dial Directories One touch keys Programming Your fax machine has 30 One Touch keys for rapid dialling. You can store up to two fax numbers with 32 digits for each One Touch key, a main number and an alternate number. The alternate number is used if the main number is busy or does not answer.
  • Page 46 Press a One Touch key to program and the display briefly shows NO=<FAX NO.>, ID=<LOCATION ID> or a previously-programmed fax number and Location ID. Enter the main fax number as follows: To Do This Enter numbers Numeric keypad. Enter spaces Space One Touch key Enter hyphens (i.e.

  • Page 47: One Touch Parameters

    Lift off the plastic cover above the One Touch label. Using a pencil, write in the name for your newly-programmed One Touch key. Replace the cover. Note: If you want to delete any programming for a One Touch key, follow Steps 1 - 2. At Step 3 press the Space key until the number is deleted, then continue with Steps 8 - 10.

  • Page 48: Auto Dial Numbers Programming

    To use a chain dial number, select the One Touch key or Auto Dial number programmed with the first part of the chain dial number. The display will show PRESS OT/AD/SRCH KEY. Then select the One Touch key or Auto Dial number programmed with the second part of the chain dial number.

  • Page 49: Groups Programming

    Enter the Location ID. This is a descriptive title up to 15 characters long. Refer to the instructions below. To Do This Enter numbers Numeric keypad. Enter spaces Space One Touch key Enter hyphens Hyphen key Enter alphabet characters Locate the character you want on the numeric keypad. Press that key repeatedly until the character appears.
  • Page 50 The display shows the number of your current group and SELECT LOC.(S). You can now add a location to your group (or delete a location from it). Refer to the instructions below. To Do This Add a One Touch location Press the One Touch key.

  • Page 51: Basic Operations

    Basic Operations Preparing documents • Try to use good quality documents for your transmissions. Documents that are typed or created in felt-tip black ink on white (or light) paper work best. • Do not send documents which are not rectangular. •...

  • Page 52: Loading Documents

    use a heavier paper, you can load up to 15 sheets. For very heavy paper, load and send pages sheet-by-sheet. When loading multiple-page documents, do not load paper which is thinner than 0.08 mm or thicker than 0.13 mm. For documents, do not load paper which is thinner than 0.06 mm or thicker than 0.15 mm.

  • Page 53: Sending Faxes To Single Location

    If necessary, use the Transmit Resolution/YES key to set the resolution of your document. Document Type Resolution Normal office documents STD (Standard) Documents with small type or other fine details FINE or EX. FINE Documents with photos or many shades of gray PHOTO If necessary, use the Type of Original/NO key to set the level of contrast in your document.

  • Page 54: Real-Time Dialling

    Repeatedly press the Search key to look through the entire list of locations in alphabetical order, or locate the letter you want on the numeric keypad, and press that key repeatedly to look through Location IDs beginning with that letter. Real-time dialling Normally, your fax machine dials the entire number of the location you have selected at one time.

  • Page 55: Receiving Faxes Manually

    Note: If your fax machine cannot feed your document through the document feeder, refer to Problem Solving. Receiving faxes manually Your fax machine receives faxes automatically unless the fax machine has been set to the manual receive [TEL] mode. If your fax machine is set to the manual receive [TEL] mode, follow the instructions below.

  • Page 56: No Paper Reception

    If you want to protect any messages received into memory with a password, then mailbox 16 has to be set to confidential and a password created. Refer to Confidential Faxes in Advanced Operations for the procedures on how to create a mailbox and password. When password protection has been set for memory reception, then printing of any messages can only be done after entering a four digit password.

  • Page 57: Cancelling Messages Stored In Memory

    Cancelling messages stored in memory It is also possible to erase messages received in memory without printing them. After you have followed the instructions to print out messages stored in memory, the display shows MESSAGE IN MEMORY, PRINTING. To erase the message instead of printing it, press the Stop key. The display shows CANCEL? Press the YES key to erase the message from the memory of your fax machine.

  • Page 58: Power Failures & Memory

    Power failures & memory If power is interrupted to your fax machine, the following problems will occur: • Any messages your fax machine has scanned into memory, but not yet transmitted, are lost. • Any messages your fax machine has received into memory, but not yet printed, are lost.
  • Page 59 Pull the manual paper feeder down until it is horizontal. Adjust the paper guides on the manual paper feeder. Insert a sheet of paper face up, adjusting the guides again to ensure the paper is straight. Press the COPY key. Note: It is recommended to make single copies only when using the manual paper feed slot.

  • Page 60: Using Voice Request

    Using voice request The voice request feature allows you to have a conversation with a person at a remote fax machine during a fax communication. Either the sender or receiver can initiate a voice request. If you are sending a fax, you can answer a voice request only after all pages have been transmitted.

  • Page 61: Answering Voice Request

    transmit from the document feeder by using 2/Broadcast Feeder TX One Touch key. Answering voice request Lift the handset and press the Hook/V. Request key. Basic Operations...
  • Page 62 User’s Guide...

  • Page 63: Advanced Operations

    Advanced Operations Sending faxes to multiple locations If you want to send the same fax to more than one location, carry out the following steps: Load your documents. Press the Select Function key. Press the 2/Broadcast Feeder TX One Touch key. The display shows BROADCAST/MEMORY TX or FEEDER TX depending on the setting of User Function 18.

  • Page 64: Delayed Sending Of Faxes

    location, select the location in the same way, but press the NO key at Step 5 to delete it from your transmission. When all of your selections are correct, press the Start key. Your fax machine will scan the documents into memory and begin transmitting the message.

  • Page 65: Sending Delayed Fax From Memory

    Press the YES key and the display shows BROADCAST/ MEMORY T/X or FEEDER TX depending on the User Function 18 setting. If display shows FEEDER TX go to step 10. If display shows BROADCAST/MEMORY TX press the NO key. The display shows FEEDER TX.

  • Page 66: Cancelling Delayed Transmissions

    Select a location. Refer to the instructions below. To Select Using Do This One Touch key Press the One Touch key. Lift the main One Touch keypad to access One Touch keys 16 to 30. Auto Dial number Press the Auto Dial key, then enter the two digit Auto Dial number on the numeric keypad.

  • Page 67: Confidential Faxes

    Press the YES key. The display shows the Location ID or telephone number of the first delayed transmission currently loaded in your fax machine. Press the YES key to cancel the delayed transmission that is displayed. If more than one delayed transmission has been programmed into your fax machine, press the NO key until the location of the delayed transmission you want to cancel appears, then press the YES key to cancel.

  • Page 68: Receiving Confidential Faxes

    Select your location as follows. To Select Using Do This One Touch key Press the One Touch key. Lift the main One Touch keypad to access One Touch keys 16 to 30. Auto Dial number Press the Auto Dial key, then enter the two digit Auto Dial number on the numeric keypad.

  • Page 69: Changing Password Or Closing Mailbox

    Press the NO key until the display shows PERSONAL BOX [CONF]. Note: If you cannot select [CONF], then the mailbox number you have selected already contains a bulletin polling message. If you get the message ILLEGAL OPERATION, then the mailbox number you have selected already contains a confidential message in memory.

  • Page 70: Printing Confidential Faxes

    Your fax machine asks you to enter another mailbox number. To continue programming mailboxes, go back to Step 5. If you have finished programming, press the Select Function key. Printing confidential faxes Each time your fax machine receives a confidential fax, it automatically prints a confidential reception report telling you which mailbox number received the message.

  • Page 71: Relay Initiating Station

    Relay initiating station Your fax machine can act as the relay initiating station which starts the relay broadcast by sending the original documents. Before programming your fax machine to initiate a relay broadcast, you will need to obtain the following information from the operator of the fax machine you intend to use as a relay key station: Relay Password: This is the 4-digit relay key word which is programmed into the relay key station.

  • Page 72: Polling

    Using the numeric keypad, enter a 2-digit number which corresponds to a relay group programmed into the relay key station. Press the YES key and the display changes to SELECT LOCATION. Select the location of the relay key station as follows:. To Select Using Do This One Touch key...

  • Page 73: Cancelling Itu Bulletin Polling Transmission

    document feeder until your fax machine has been polled. To cancel standard polling, simply remove your document. For ITU bulletin polling, press the YES key and the display changes to PERSONAL BOX NO. [ Using the numeric keypad, enter the two digit number of the personal mailbox you want to use and press the YES key.

  • Page 74: Printing Bulletin Messages

    Press the NO key first and then press the YES key twice to close the mailbox. Printing bulletin messages Press the Select Function key. Press the 10/Message Print from Memory One Touch Key. the display shows PRINT PERSONAL BOX? Press the YES key. The display shows PERSONAL BOX NO. Using the numeric keypad, enter the two digit number of the mailbox you want to print from and press the YES key.

  • Page 75: Dual Access

    To Select Using Do This Auto Dial number Press the Auto Dial key, then enter the two digit Auto Dial code number on the numeric keypad. A number dialled on the numeric keypad Dial as you would on a normal telephone. Press the Start key.

  • Page 76: While Making Copies

    While making copies While your fax machine is making local copies, you can: • Continue to receive faxes while copies are being printed if your fax machine has been set to memory reception mode. While printing reports While your fax machine is automatically printing reports, you can: •...

  • Page 77: Programming

    Programming Customising features & operations Many features and functions of your fax machine have settings which can be changed to customize the operations of your fax machine. Because each country has different regulations, you may not be able to access all of the settings listed below.

  • Page 78: User Function Settings List

    User function settings list 01:MCF. (SINGLE-LOC.): This function automatically prints a Message Confirmation Report after each single location transmission or polling transmission. Available settings are on and off. 02:MCF. (MULTI-LOC.): This function automatically prints a Message Confirmation Report after each multiple location transmission. Available settings are on and off.
  • Page 79 to change the default transmission modes to any other combination of settings. While you are programming, the new default combinations will appear on the LEDs above the Transmit Resolution/YES or Type of Original/NO keys. 10:T/F TIMER PRG.: When set to the telephone/ fax answering mode, your fax machine automatically distinguishes between incoming voice and fax calls.
  • Page 80 14:2’ND PAPER SIZE: This function is only available if the optional second paper cassette is installed in your fax machine. This function allows you to tell your fax machine what size of paper you are using in the second paper cassette of your fax machine. Available settings are A4, letter, legal 13 and legal 14 (Other is also available if optional PC interface board is installed).

  • Page 81: Changing User Function Settings

    telephone handset is lifted, or when a document is loaded. Available settings are on and off. 20:ECM FUNCTION: The error correction mode function helps your fax machine to improve communication in areas where telephone line conditions are poor. Available settings are on and off. Note 1: When using ECM, the transmitting fax machine automatically checks the data as it is sent.

  • Page 82: Setting Distinctive Ring

    Using the numeric keypad, enter the 2-digit number of the function you want to change. This display then shows the name of the selected function. Press the NO key to cycle through the settings for the user function, then press the YES key to confirm your selection. The name of the next user function appears in the display.

  • Page 83: Dial Parameter Settings

    Dial parameter settings These functions allow you to control the way your fax machine dials telephone numbers. Refer to Dial Parameter Settings List to determine which settings you may need to change, then refer to Changing Your Dial Parameter Settings to make the change. Note: Some settings are not available in some countries.

  • Page 84: Changing Dial Parameter Settings

    duration varies in different countries). Available settings are 75 ms, 85 ms, and 100 ms. PBX LINE: Turn this function on if your fax machine is connected to a PBX. Once this function has been turned on and the dial prefix function has been programmed, your fax machine will recognize the dial prefix number you use in your PBX to get an outside line.

  • Page 85: Reports

    Reports Understanding reports Your fax machine provides a variety of useful reports which help you understand the current settings, programming and operations of your fax machine. Refer to the reports listing below to determine which reports you may want to print, then refer to Printing Reports for instructions on printing a report.

  • Page 86: Broadcast Confirmation Report

    Note: This report does not contain the results of fax messages which were received without errors and printed immediately, i.e. only transmissions, receptions with errors amd memory receptions are recorded. Broadcast confirmation report Use this report to confirm the results of a multiple-location transmission (or broadcast).

  • Page 87: Message Confirmation Report

    • The Sender ID (ID=), fax number (TEL NO.) and call back number (CALL BACK NO.) currently programmed into your fax machine. • The current setting of dial parameters for your fax machine. Message confirmation report This report provides information about your last single-location fax transmission or polling transmission.

  • Page 88: Broadcast Entry Report

    Broadcast entry report Each time you program a multiple-location transmission (or broadcast), your fax machine will give you the option of printing this report to confirm your entries. Information in this report includes: • The Location ID of the One Touch keys and Auto Dial codes you have selected.

  • Page 89: Codes Used In Reports

    Codes used in reports Result codes The following codes indicate the results of communications. Code Description BUSY The other machine’s line was busy or there was no answer. COMP. A multiple-location transmission was completed. COVER The fax machine’s cover was opened during the communication. The transmission or reception failed due to a communication error.
  • Page 90 User’s Guide...

  • Page 91: Problem Solving

    Problem Solving Clearing document jams When a document jam occurs, your fax machine beeps and an error message appears in the display. If the jammed document looks like it is positioned straight in your feeder, press the Stop key to try to feed the document the rest of the way through the feeder.
  • Page 92 has been developed specifically for photocopying or laser printing. Be sure to fan the paper before loading it into your paper tray. Lift the document table and swing it out of the way. Check for paper jammed in the slot where received faxes or copies exit onto the document stacker.
  • Page 93 Carefully pull out any paper you see jammed inside the machine. Pull out the paper cassette. If any of the paper in the paper cassette is damaged, remove and replace it. Push the paper down until it is under the plastic tabs. Slide the paper cassette all the way back into your fax machine.

  • Page 94: Replacing Toner Cartridge

    Place the image drum unit back into your fax machine. To ensure that the image drum is positioned correctly, press down firmly on both of the locations on the image drum marked “PUSH”. Close the copy stacker and push down on it until you hear a click. Be sure both slides are latched.
  • Page 95 of the LED array (see Step 8 ). If the print density does not improve, replace the toner cartridge. When your fax machine’s display shows CHANGE DRUM, replace the image drum unit. WARNING Be careful when handling the toner cartridge. Do not let toner spill on your clothing or other porous materials.
  • Page 96 CAUTION: Be careful not to insert the toner cartridge backwards into the image drum unit. With the ridged side facing up and the coloured lever on your right, insert the toner cartridge into the image drum unit. Slide the left end of the cartridge in first, then lower the right end into place.

  • Page 97: Replacing Image Drum Unit

    CAUTION: Please abide by the disposal laws of your country when disposing of replaced toner cartridges. Replacing image drum unit If you have dirty print-outs then the image drum may have accumulated toner on it. Press the Select Function key, then the 10/Message Print from Memory One Touch key and then the YES key.
  • Page 98 Remove the old image drum unit (with its toner cartridge), wrap it in the packaging materials from your new image drum unit, and throw it away. Take the new image drum unit out of its package and insert it into your fax machine.

  • Page 99: Reading Print Counters

    CAUTION: Please abide by the disposal laws of your country when disposing of replaced Image Drum Units. Reading print counters The print counters of your fax machine count the number of pages your fax machine has printed or scanned in its lifetime. If you are experiencing a problem, a service person may ask you to check these counters.

  • Page 100: Problem Checklist

    Problem checklist Your fax machine is a complex machine with many features and functions which allow it to operate in different ways. Many problems you experience may be due to improper programming. If you are experiencing a problem, read through the list of problems and solutions before calling your supplier.
  • Page 101 The display shows a communication error. This alarm indicates any of a number of problems. You may be trying to communicate with an incompatible fax machine (your machine can only communicate with ITU-T Group 3 fax machines). The remote machine may not be able to perform the function that you want, such as polling or confidential messages.
  • Page 102 the code. If your fax machine has the Auto Start feature turned off, you will have to press the Start key before dialling will begin (see Programming). Your fax machine does not answer the phone or receive faxes. First check to see that the power cable is connected to the power outlet and the telephone line is connected to LINE.
  • Page 103 user function setting for ring response on your fax machine. See Programming. Your received faxes sometimes look distorted. If the document received is wider or longer than the paper you have loaded into your paper tray, your fax machine automatically reduces either the width or the length of the document to fit on your paper.
  • Page 104 User’s Guide...

  • Page 105: Specifications

    Specifications Category Specifications Type/compatibility Desktop ITU-T G3 transceiver Applicable network PSTN, PBX, leased and private lines Transmission Speed 14400/9600/7200/4800/2400 Automatic fall back 33600/28800/26400/24000/21600/19200/16800 with optional high speed modem installed Communications Half duplex Coding scheme MH/MR/MMR with ITU-T ECM Horizontal resolution 8 pel/mm or 300 dpi Vertical resolution 3.85 line/mm (standard)
  • Page 106 User’s Guide...

  • Page 107: Appendix A - Statutory User Information (Uk Only)

    Appendix A - Statutory User Information (UK only) This apparatus is approved for connection to telecommunications systems specified in the instructions for use subject to the conditions set out in them. The BABT approval number is listed on the inside front cover of this manual.

  • Page 108: Series Connection

    This apparatus is also approved for use as an extension instrument to compatible PBXs. The supplier of the apparatus should be consulted for an up-to-date list of PBXs with which this apparatus is compatible. The handset can be used to make “999” calls to the Emergency Services. The second telephone or answering machine must be connected to the TEL 2 jack by means of the two-way adapter provided.

  • Page 109: Tel/Fax Change Over

    TEL/FAX Change Over When the facsimile transceiver is in changeover mode, care must be taken to ensure that you only connect the apparatus to telephone lines not listed in the telephone directories issued by the Public Telephone Network Operators. The telephone number of this apparatus should not be issued to other parties without instructions concerning the correct method of making calls to this apparatus.
  • Page 110 User’s Guide...

  • Page 111: Index

    Index Symbols */Tone key ....15 Broadcast confirmation report .80 Broadcast entry report ..82 Broadcast feeder TX key ..17 Numerics Bulletin messages .
  • Page 112 One touch keypad ..10 Pause key ....16 Paper cassette ...10 Plus (+) key .
  • Page 113 Dial tone detect... . 77 Distinctive ring ..73 Groups ....43 Document guides .
  • Page 114 Message print from memory Paper jams ....85 key .....18 Paper path icon .
  • Page 115 Manually ....49 Select function key ..14 Memory reception ..49 Sender ID... . . 33 Memory reception with Sending faxes password .
  • Page 116 TX mode default ...72 PC/fax switch ... 75 Type of original key..15 Power save mode .

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