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Oki OKIOFFICE 44 Handbook

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OKIOFFICE 44
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  • Page 1 OKIOFFICE 44 Handbook...
  • Page 2 This handbook is subject to change without notification. © 1996 by Oki Data Corporation. All rights reserved. OKIOFFICE 44 OKI and are registered trademarks of OKI Electric Industry Co., Ltd.
  • Page 3 Safety Installation Hints The TEL port on the back of the fax is only suitable for 2 wire devices. Not all standard telephones will Install your fax machine in a dust-free location away respond to incoming ringing when connected to an from direct sunlight.
  • Page 4 serviceable. Do not attempt to service the machine Exercise care when removing the toner cartridge. or lubricate moving parts by yourself. Do not let it touch your clothing or porous materials. The toner powder causes permanent stains. Pull out the AC plug before trying to remove any objects that may have fallen into the machine.

  • Page 5: Table Of Contents

    Contents Introduction 8 Install the Paper Tray/Copy Stacker 20 Features 8 Install the Document Tray 20 Install the Toner Cartridge 20 Product Options 9 Connect to the Telephone Line 22 Memory Expansion 9 PC Interface Board 9 Option: Installing an External Handset 22 Connecting an External Telephone or Optional Handset 9 Answering Machine 23...
  • Page 6 Basic Operations 33 Advanced Operations 41 Preparing Documents 33 Sending a Fax at a Later Date and Time 41 Document Size 33 Sending a Delayed Fax From the Document Feeder 41 Multiple Page Documents 33 Sending a Delayed Fax From Memory 42 Loading Documents 34 Cancelling a Delayed Transmission 43 Sending a Fax to a Single Location 35...
  • Page 7 Reports 55 Understanding Reports 55 Activity Report 55 Broadcast Confirmation Report 55 Broadcast Entry Report 56 Message Confirmation Report 56 Configuration Report 56 Phone Directory 56 Power Outage Report 57 Printing Reports 57 Printing a Message Confirmation Report 57 Printing Other Reports 57 Codes Used in Reports 57 Result Codes 57 Communication Codes 58...

  • Page 8: Introduction

    Introduction Thank you for purchasing this OKIOFFICE 44 fax Halftone transmission in up to 16 shades of gray. machine. This fax machine uses advanced Light Emitting Fax communication at up to 14,400 bits per second. Diode technology to transfer received and copied images to plain paper.

  • Page 9: Product Options

    PC Interface Board A closed network feature to allow you to limit who This option allows your fax machine to can send faxes to your fax machine, or to limit both communicate with a personal computer. Once the where faxes can be sent to and received from. option is installed, you can: Your fax machine can also make up to 50 sorted Use your fax machine as a local printer.

  • Page 10: Component Identification

    Component Identification What You Should Receive Power Cord Document Tray Paper Tray/ Copy Stacker Telephone Cord Document Stacker Optional External Handset Image Drum Unit (inside fax machine) Facsimile Unit Toner Cartridge Component Identification...

  • Page 11: Components

    Components Document Tray Paper Tray/Copy Stacker Holds original documents Load up to 100 sheets of paper that are to be faxed or copied. into this tray. Up to 30 sheets of finished copies or received faced Document Guides are stacked on top of this tray. Adjust these guides to the page width of the documents that are to...
  • Page 12 Components LINE Terminal Terminal for connecting the unit to an outside telephone line. TEL Terminal Terminal for connecting Expansion the fax machine to an Slot Cover optional handset or Open this cover to external telephone. expose expansion slots for optional AC Power Inlet PC interface and Plug the AC power cord,...

  • Page 13: Control Panel

    Control Panel 8.5* A4 DELAYED BROADCAST RELAY CONF. TX POLLING FEEDER TX INIT.-TX 9/SPACE 10/PAUSE REPORT COUNTER LOCATION USER MSG. PRINT PQRS WXYZ PRINT DISPLAY PROG. PROG. FROM MEMORY STOP START UNIQUE PHOTO EX FINE FINE ALARM LIGHT NORMAL DARK HOOK SELECT AUTO REC...

  • Page 14: Control Panel Keys And Indicators

    Control Panel Keys and Indicators Setting the Answering Mode in the Installation chapter for more information about the answering LCD Display Panel: Refer to this display for modes available in your fax machine. instructions and information while your fax machine is performing operations or while you are programming.
  • Page 15 end of your transmission or after reception of any loaded, press this key once to obtain a Message page has been completed. To answer a voice request, Confirmation Report about your last transmission on press the this key after lifting your telephone handset. the LCD Display Panel, and a second time to receive a printed report.
  • Page 16 Each fax number name on the One Touch label. Lift off the plastic 15 Plus key (One Touch key 8): you enter or program into your fax machine can be up cover above the One Touch label, use a pencil to to 32 digits long.

  • Page 17: The One Touch Keypad

    The One Touch Keypad The One Touch keys are your fax machine’s most important tool. You will use them for quick, one- touch dialling, and to access most of your fax machine’s functions and programming options. Using the One Touch Keys for Dialling To use a One Touch key for dialling, just press the appropriate One Touch key.

  • Page 18: Signal Tones

    request it to send the documents loaded into it Signal Tones (polling reception). Your fax machine emits a number of sounds to inform you of specific conditions. 6/Report Print Key: Use this key to manually print reports from your fax machine. This is a short beep that occurs Key Select Tone: each time you press a key.

  • Page 19: Installation

    Installation Getting Started Unpacking To install your new fax machine, follow the Before you begin, be sure that all the items listed instructions from Unpacking to Setting the Fax below are included in your package. Remove the Identification. You must complete these steps for contents from the carton and place them on a sturdy your fax machine to operate properly.

  • Page 20: Setting Up Your Fax Machine

    Setting Up Your Fax Machine Install the Toner Cartridge Open the fax machine’s top cover. Install the Paper Tray/Copy Stacker Slip the paper tray/copy stacker tabs into the rearmost slots in the top of the unit. You will feel them lock into place. Remove the protective plastic cover from the toner well in the image drum unit.
  • Page 21 Remove the toner cartridge from its package and Once the toner cartridge is in place, push the gently shake it from side to side to distribute the gray lever all the way forward to secure it and toner. Then carefully peel the white plastic tape release the toner.

  • Page 22: Connect To The Telephone Line

    Connect to the Telephone Line Plug one end of the handset cord into the handset. Then plug the other end of the handset cord into Insert one end of the telephone cord into the jack located on the front of the cradle. Place the the LINE terminal at the back of the machine.

  • Page 23: Connecting An External Telephone Or Answering Machine

    Connecting an External Telephone or Connect Power Answering Machine Plug the power cord into the power inlet located on Insert one end of the telephone cord into the TEL the back of the unit. terminal on the back of the machine. Plug the unattached end of the power cord into a nearby eathed AC power socket.

  • Page 24: Setting The Clock

    Your fax machine automatically reduces the vertical Insert the paper into the paper tray, print side down. length of the page images it receives to fit on the paper loaded in your fax machine (down to 75% of the original length). For example, if you are sent a document created originally on legal-size paper, your fax machine can reduce the received pages to fit on A4 or letter-size paper.

  • Page 25: Setting The Answering Mode

    Setting the Answering Mode machine will assume all incoming calls are fax messages and automatically receive all incoming fax messages. Your fax machine has a number of answering modes which determine how it handles incoming calls Telephone/Fax Mode [T/F]: When incoming calls are a mixture of fax and telephone calls, your best choice (both fax and voice).

  • Page 26: Changing The Answering Mode

    If you have purchased the optional fax you send. You can enter up to 32 characters. The first PC Fax Mode [PC]: PC Interface Board for your fax machine, this mode 16 characters of your Sender ID will also be used as your turns on the connection between your fax machine and Personal ID, which may appear on the displays or reports a personal computer.

  • Page 27: Setting Language

    Press the Yes key. The display will show After the display clears, use the numeric keypad to NO=<TSI/CSI>, ID=<SENDER ID>. enter the telephone number you want to use for call back messages. Enter up to 20 characters. After the display clears, enter the full telephone number of your fax machine using the numeric Tip: Use the Hyphen key to enter a “+”...

  • Page 28: Connecting To A Pbx

    To accept the language change, press the Yes key. On the numeric keypad, press 2. The display will show 2:DIAL PARAMETER. Press the Select Function key to finish. Press the Yes key until the display shows PBX LINE, [OFF]. Connecting to a PBX Press the No key.

  • Page 29: Dial Directories

    Dial Directories Programming One Touch Keys To Do This Enter numbers Numeric keypad Your fax machine has ten One Touch keys for rapid Enter spaces Space One Touch key dialling. You can store up to two fax numbers with 32 Enter hyphens Hyphen key Enter pauses (i.e., to wait for...

  • Page 30: One Touch Parameters

    To Do This Press the Yes key. The display will show FUNCTION NO. [ ]. Enter two letters using Press the No key to move to the next the same key. character. Using the numeric keypad, enter 23. Move the cursor to and No keys make corrections.

  • Page 31: Programming Auto Dial Numbers

    of the number unprogrammed and enter it manually After the display clears, enter the fax number. on the numeric keypad). Refer to the instructions below. To Do This To use a chain dial number, select the One Touch key Enter numbers Numeric keypad or Auto Dial number programmed with the first part of Enter spaces...

  • Page 32: Programming Groups

    Press the Start key to finish programming the One To Do This Touch key. The display will show AUTO DIAL NO. [ ]. Add a One Touch Press the One Touch key. location Press Yes ¨ to add it to the group. 10 To continue programming Auto Dial numbers, go Add an Auto Dial Press Auto Dial.

  • Page 33: Basic Operations

    Basic Operations Preparing Documents Document Size All documents must have a minimum width of Try to use good quality documents for your 148 mm and a minimum length of 128 mm. transmissions. Documents that are typed or created Documents cannot be wider than 216 mm or in felt-tip black ink on white (or light) paper work longer than 356 mm.

  • Page 34: Loading Documents

    Loading Documents Neatly stack your documents, then insert them face down into the document feeder. Readjust To prevent paper jams and problems during the document guides for a snug fit. scanning, neatly stack your documents, aligning their edges, before loading. Do not load documents of Your fax machine will grip the documents, and different sizes at the same time.

  • Page 35: Sending A Fax To A Single Location

    Sending a Fax to a Single Location Message Explanation (location) The remote location’s Personal ID, TSI/CSI, Load your documents. Location ID or the telephone number you entered will identify the location during Select a location. Refer to the instructions below. transmission.

  • Page 36: Real-Time Dialling

    Real-Time Dialling Stopping a Transmission Normally, your fax machine dials the entire number To stop a transmission while it is in progress, follow of the location you have selected at one time. the instructions below. Occasionally, it may be necessary to dial numbers in Press the Stop key twice.

  • Page 37: Receiving Faxes In Memory

    Receiving Faxes in Memory Press the Select Function key. Your fax machine will automatically receive Press the 10/Message Print From Memory One Touch messages into memory (and not immediately print key. The display will show 1:PRINT MEMORY MSG? them) in a few different situations. Press the Yes key.

  • Page 38: Rejecting Unsolicited Fax Messages

    Rejecting Unsolicited Fax Messages Press the No key until the setting you want appears in the display. The closed network option allows you to limit the Press the Yes key to confirm the new setting. locations your fax machine can communicate with. Using this function, you can set your fax machine to Press the Select Function key to finish.

  • Page 39: Making Copies

    Making Copies Insert a sheet of paper face up into the manual paper feeder slot, until you feel the fax machine Your fax machine can also be used to make copies. grab hold of the paper. You can make up to 50 copies at one time. Your fax machine automatically makes all copies in FINE mode.

  • Page 40: To Initiate A Voice Request

    You will know if the person on the other fax machine has issued a voice request when you hear a warbling tone. If you do not respond in approximately six seconds, the voice request is automatically cancelled. Tip: You will need to have either an attached handset or an external telephone to use the voice request function.

  • Page 41: Advanced Operations

    Advanced Operations Sending a Fax at a Later Date and Time Press the 1/Delayed TX One Touch key. The display will show DELAYED TX and today’s date. The delayed transmission feature allows you to send If the transmission is to occur today, press the Yes documents at a specified date and time, and frees key and go to step 7.

  • Page 42: Sending A Delayed Fax From Memory

    display shows BROADCAST/MEMORY TX press No Press the Yes key. key, display will show FEEDER TX. The display will show PRG. START TIME. 10 Select a location. Refer to the following instructions. Using the numeric keypad, enter the time on which you wish the transmission to begin.

  • Page 43: Cancelling A Delayed Transmission

    13 When you are finished selecting locations, press the Press the Yes key. key at the SELECT LOCATION(S) message. If the delayed transmission was a feeder 14 If you have selected multiple locations, your fax transmission, press the Stop key again to remove the machine will ask if you want to confirm your selections document from the document feeder.

  • Page 44: Sending A Confidential Fax

    Press the Yes key to confirm your selection. receive the fax to tell you their mail box number. Note that this feature only works with some remote machines. Repeat Steps 4 and 5 as often as necessary to Load your documents. continue selecting locations.

  • Page 45: Relay Initiating Station

    sends (broadcasts) the document to a number of Relay Broadcast Report other locations. After the relay broadcast is completed, it is possible for the relay key station to send a fax back to your fax Two different fax machines are involved in machine confirming the success of the relay broadcast.

  • Page 46: Polling

    Press the Yes key. The display will show Setting Your Fax Machine to be Polled SELECT LOCATION. Load your documents. 10 Select the location of the relay key station. Press the Select Function key. Refer to the instructions below. Press the 5/Polling One Touch Key. The display will To Select Using Do This show WAITING TO BE POLLED.

  • Page 47: Programming

    Programming Customizing Features and Operations User Function Settings Many of your fax machine’s features and functions User function settings allow you to customize the have settings which can be changed to customize general operation of your fax machine. Refer to User the operations of your fax machine.
  • Page 48 04 IMAGE IN MCF: When a message confirmation faxes from locations outside your network, select is printed, this function adds a portion of the first T/R. If you only want your fax machine to refuse to page your fax machine transmitted. This is printed at receive faxes from outside your network, select RX.
  • Page 49 11 RING RESPONSE: This function controls how off, your fax machine will not ring during incoming long your fax machine waits before answering an calls. When set to on, your fax machine will only incoming telephone call. The available settings are 1 ring when set to manual receive mode or RING ring, 5 seconds, 10 seconds, 15 seconds or 20 seconds.

  • Page 50: Changing Your User Function Settings

    function is on, your fax machine will automatically 23 ONE TOUCH PARAM: This function allows you switch to power save mode after it has been idle for to make changes to the communications settings for a specific One Touch key, without changing the three minutes.

  • Page 51: Setting Your Fax Machine's Distinctive Ring

    Setting Your Fax Machine’s Distinctive Ring Dial Parameter Settings Note: This function is only available in certain countries. These functions allow you to control the way your If in doubt, consult your local telephone service provider. fax machine dials telephone numbers. Refer to Dial Parameter Settings List to determine which settings Press the Select Function key then the 9/User you may need to change, then refer to Changing Your...
  • Page 52 MF(TONE)/DP(PULSE): This function controls has been turned on and the access digit function has what method your fax machine uses for dialling. been programmed, your fax machine will recognize Two dialling methods are in common use. DP, or the access digit you use in your PBX to get an dial pulse dialling, uses monotone pulses to dial a outside line.

  • Page 53: Changing Your Dial Parameter Settings

    You can enter up to 4 digits. See Connecting to a Service Function Settings List PBX in the Installation chapter for instructions on LONG DOC. SCAN: Normally, your fax machine will changing this setting. not scan documents longer than 360 mm. When this function is on, your fax machine will scan and transmit IT2 DETECT: This is another type of dial tone detection documents of any length for up to one hour.
  • Page 54 TEL/FAX SWITCH: When this function is on, the H/MODEM RATE: This function controls the telephone/fax [T/F] answering mode is available, which communications speed your fax machine’s modem allows your fax machine to automatically distinguish uses at the beginning of a fax communication. between incoming voice and fax telephone calls.

  • Page 55: Reports

    Reports Understanding Reports number or the Location ID will be printed. If you were receiving a fax, the remote fax machine’s Your fax machine provides a variety of useful reports Personal ID or telephone number, if programmed, which help you understand your fax machine’s will be printed.

  • Page 56: Broadcast Entry Report

    For each location, the Location ID or telephone The number of pages sent or received. number, the number of pages sent and the result of The result of the communication. the communication. Service codes. Broadcast Entry Report If the “Image in MCF” function is set to ON, and any Each time you program a multiple-location error occurred during the communication, a portion transmission (or broadcast), your fax machine will...

  • Page 57: Power Outage Report

    The Location ID and main fax number for each One Printing Other Reports Touch key and Auto Dial code. Press the Select Function key. The alternate number (OR) for each One Touch key. Press the 6/Report Print One Touch key. The display will show 1:ACTIVITY REPORT.

  • Page 58: Communication Codes

    Code Description R_JAM A paper jam occurred in your fax machine while it was receiving a fax, and your fax machine was unable to receive the entire message in memory. S_JAM A document jam occurred in the sending fax machine. STOP The Stop key was pressed, ending the communication session.

  • Page 59: Problem Solving

    Problem Solving Clearing a Document Jam Pull out the jammed document. When a document jam occurs, your fax machine will beep and an error message will appear in the display. If the jammed document looks like it is positioned straight in your feeder, press the Stop key to try to feed the document the rest of the way through the feeder.

  • Page 60: Clearing A Printing Paper Jam

    Clearing a Printing Paper Jam Grasp the control panel. Pull upward and toward you until it releases. Swing the control panel up and If your fax machine displays PAPER JAM or NO out of the way. PAPER when the paper tray still contains paper, there may be one or more sheets of paper jammed in the machine.
  • Page 61 Pull out any paper you see jammed inside the unit to direct sunlight. Always hold the image drum unit by the ends. Never touch the surface of the green machine. drum inside the image drum unit. Close the fax machine’s top cover. Place the image drum unit back into your fax machine.

  • Page 62: Replacing The Toner Cartridge

    Pull the paper out of the paper tray. If any of the Replacing the Toner Cartridge paper is damaged, remove and replace it. The number of pages you can print with one toner cartridge varies depending on the type of documents you usually receive or copy.
  • Page 63 Lift the fax machine’s top cover into an upright Pull the gray lever on the old toner cartridge all position. the way toward you. Carefully pull the old toner cartridge out of the image drum unit. Dispose of it in the plastic bag you received with your new toner cartridge.
  • Page 64 With the ridged side facing up and the gray lever on Using the cleaning wipe provided in the package your right, insert the toner cartridge into the image with your new toner cartridge, gently wipe back drum unit. Slide the left end of the cartridge in first, and forth across the full length of your fax then lower the right end into place.

  • Page 65: Replacing The Image Drum Unit

    Close the fax machine’s control panel. Press down Lift the fax machine’s top cover and swing it until it snaps into place. out of the way. Replacing the Image Drum Unit Grasp the control panel. Pull upward and toward If the faxes you receive are light or have vertical you until it releases.
  • Page 66 Remove the old image drum unit (with its toner unit by the ends. Never touch the surface of the green cartridge), wrap it in the packaging materials from drum inside the image drum unit. your new image drum unit, and throw it away. Ensure that the tabs on both sides of the image drum are inserted correctly as shown below.

  • Page 67: Reading Your Print Counters

    Reading Your Print Counters The display is blank. Check the power cord to make sure that it is firmly plugged in. Check your Your fax machine’s print counters count the number wall outlet to make sure that it has power. of pages your fax machine has printed or scanned in Nothing happens when you press the control its lifetime.
  • Page 68 changing tones instead of dialling pulses and you may need servicing. Try sending a fax to another know that your area uses pulse dialling, refer to the location to check your machine. MF(TONE)/DP(PULSE) user function setting in the You sent a fax but the image the remote fax Programming chapter.
  • Page 69 You tried dialling with a One Touch key or an vertically several times. Be careful not to let the Auto Dial code but nothing happened. Make sure toner leak from the cartridge. If this does not work, that something is programmed into the One Touch you may need to replace your image drum unit.
  • Page 70 You want to answer an external telephone but your fax machine always answers first. If you are using an external telephone, change your fax machine’s ring response user function setting. See the Programming chapter. Your received faxes sometimes look distorted. If the document received is wider or longer than the paper you have loaded into your paper tray, your fax machine automatically reduces either the width...

  • Page 71: Specifications

    Document feed 20 pages maximum (80g/m2 A4 size) Halftone transmission 16 shades of gray Model number OKIOFFICE 44: Model F21001B Document size A4, A5, letter or legal size for approvals organizations Recording paper Plain paper, A4, letter or legal size...
  • Page 72 Statutory User Information (UK only) The OKIOFFICE 44 may be connected to any direct PSTN exchange line except as an extension to a pay phone. The The OKIOFFICE 44 is approved for connection to exchange line must provide facilities for either loop- telecommunications systems specified in the instructions for disconnect or multi-frequency (MF) dialling.
  • Page 73 British Standard for RBS to PSTN lines. your local BT Sales Office: TEL/FAX Change Over 1) The model no. of your fax machine: OKIOFFICE 44 When the OKIOFFICE 44 is in changeover mode, care must 2) The approval no. of your fax machine: BABT/96/4334 be taken to ensure that you only connect the apparatus to 3) The number of extension sockets you require.

  • Page 74: Index

    Index #/Group key 16 Auto Dial key 15 */Tone key 16 Auto Dial numbers 31 0/Unique key 16 Auto Rec Key 14 1/Delayed TX One Touch key 17, 41 Auto receive mode 25 2/Broadcast ( Feeder TX key 17, 43 AUTO START 52 3/Confidential TX One Touch key 17, 44 4/Relay Initiate TX One Touch key 17, 45...
  • Page 75 CANCL 57 Chain Dialling 30 DARK contrast 14 Cleaning Delayed transmission General 3 Cancelling 43 LED array 64 Delayed TX One Touch key 17, 41 Clock, setting 24 Programming 41 Closed network 38, 48 Programming from memory 42 Codes in reports 57 Dial parameter settings 51, 53 Communication codes 58 DIAL PREFIX 28, 52...
  • Page 76 DRUM COUNT 66 FLASH/EARTH/NORMAL 52 Dust 3 Function settings, Changing 50 Service 53 ECHO PROTECTION 30 ECM FUNCTION 50 Electrical noise 3 Grounding 3 End of session tone 18 Group key 16 ERR REPORT (MCF) 47 Groups, programming 32 Error correction mode 50 Error tone 18 H/MODEM RATE 54 Errors 47...
  • Page 77 Memory transmission 43 Jams Memory, Document 59 Cancelling messages in 37 Paper 60 Power failures and 38 Message confirmation report 36, 47, 56, 57 Message Print From Memory key 18 Key select tone 18 MF(TONE) DURATION 52 MF(TONE)/DP(PULSE) 51 MH ONLY 54 Language 27, 49 MONITOR CONT.
  • Page 78 Printing reports 57 Paper feeder, manual 11 Private branch exchange 28, 52 Paper Problem checklist 67 Clearing jams 60 Product options 9 PULSE DIAL RATE 52 Loading 23 Paper jams 60 PULSE DIAL TYPE 52 Paper size 23, 24, 49 PULSE MAKE RATIO 52 Paper tray 10, 11, 20 PUNIT 57...
  • Page 79 Relay initiating station 44 Sender ID 26, 48 Relay key station 45 Settings Relay key word 45 Changing 50 Relay password 45 Service functions 53 Remote diagnosis 50 Viewing 47 Remote receive 49 Signal Tones 18 REPLACE TONER CART. 62 Space key 16 Report Print key 18 Start key 15...
  • Page 80 Tone key 16 Toner 4 V.Request/Hook key 14, 40 Toner cartridge 4, 10, 12, 20, 62 Voice request tone 18 TONER LOW message 37 Voice request 39, 40 Transmission, Confidential 44 key 14 Delayed 41 Delayed from memory 42 Multiple-location 43 Polling 46 Relay broadcast 44 Stopping 36...

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