Page 1 USER GUIDE...
Page 2 The content of this guide is furnished for informational use only, is subject to change without notice, and should not be construed as a commitment by Adobe Systems Incorpo...
Page 3: Table Of Contents
............62 Using the Adobe PDF printer .
Page 4 Chapter 6: Review and comment Quickstart ................150 Preparing for a PDF review .
Page 5 Making existing PDFs accessible ............305 Editing document structure with the Content and Tags tabs .
Page 6 ..............524 Chapter 19: Adobe Version Cue Using Adobe Version Cue .
Page 7 Chapter 20: Keyboard shortcuts Keyboard shortcuts ..............569 Index .
Page 8: Chapter 1: Before You Begin
Chapter 1: Before you begin Installation Requirements To review complete system requirements and recommendations for your Adobe® software, see the Read Me file included with your software. Install the software Close any other Adobe applications open on your computer. Insert the installation disc into the disc drive, and follow the on-screen instructions.
Page 9: Using Adobe Help
For some products, you can also add comments to the topics in LiveDocs Help. Find LiveDocs Help for your product in the Adobe Help Resource Center, at www.adobe.com/go/documentation. Most versions of in-product and LiveDocs Help let you search across the Help systems of multiple products. Topics may also contain links to relevant content on the web or to topics in the Help of another product.
Page 10 Using Help in the product In-product Help is available through the Help menu. After you start the Adobe Help Viewer, you can access Help for additional Adobe products installed on your computer. Topics may contain links to additional content on the web.
Page 11: Resources
Adobe Creative Suite 3 Video Workshop offers over 200 training videos covering a wide range of subjects for print, web, and video professionals. You can use Adobe Video Workshop to learn about any Creative Suite 3 product. Many videos show you how to use Adobe applications together.
Page 12 ADOBE ACROBAT 3D VERSION 8 User Guide When you start Adobe Video Workshop, you choose the products you want to learn and the subjects you want to view. You can see details about each video to focus and direct your learning.
Page 13 Extras You have access to a wide variety of resources that will help you make the most of your Adobe software. Some of these resources are installed on your computer during the setup process; additional content is included on the instal...
Page 14: Adobe Design Center
User Guide Adobe Design Center Adobe Design Center offers articles, inspiration, and instruction from industry experts, top designers, and Adobe publishing partners. New content is added monthly. You can find hundreds of tutorials for design products and learn tips and techniques through videos, HTML tutorials, and sample book chapters.
Page 15: Adobe Developer Center
Visit the Adobe Support website, at www.adobe.com/support, to find troubleshooting information for your product and to learn about free and paid technical support options. Follow the Training link for access to Adobe Press books, a variety of training resources, Adobe software certification programs, and more.
Page 16: What's New
What’s new Viewing, navigating, and searching At a glance, see the main features of Adobe® Acrobat® 3D Version 8 and click links to start Getting Started window tasks or learn more about features. See “Start in the Getting Started window” on page 19.
Page 17 Click the Start Meeting button to escalate from a document review to real-time communication with others over the Internet. Acrobat Connect uses Adobe Flash® CS3 Professional and a personal meeting room for screen sharing, audio and video conferencing, whiteboarding, and more. When you first click the Start Meeting button, you can create a free trial account.
Page 18 (Windows) Use a wizard to create PDF forms from templates, existing electronic documents, Simple forms creation paper forms, or spreadsheet data. Customize forms with contact information and logos. Edit in Adobe LiveCycle® Designer. See “Creating and editing forms” on page 212.
Page 19 Installing Acrobat on 64-bit versions of Windows Windows XP and Windows Vista. Manage files and versions as a single user or in a small workgroup. Integrate with Adobe Bridge to Version Cue 2.0 manage files for your Creative Suite projects. See “Adobe Version Cue” on page 527.
Page 20: Chapter 2: Workspace
Chapter 2: Workspace As you get acquainted with Adobe® Acrobat® 3D Version 8, make setting up your Acrobat work environment a priority. The more you learn about its potential, the better you can take advantage of its features, tools, and options.
Page 21 “View PDFs in Full Screen mode” on page 30 View PDFs in a package An Adobe PDF package opens with a list of the PDFs it contains and a PDF package navigation bar. ❖ Open the package and do any of the following: •...
Page 22: Work Area Basics
Select the version compatibility you need, and click OK. Specify a filename and location, and click Save. If you’re certain that all your users use Acrobat 8 or Adobe Reader 8, limiting compatibility to the latest version can further reduce file size.
Page 23 ADOBE ACROBAT 3D VERSION 8 User Guide See also “Document message bar” on page 18 “Navigation areas for PDF packages” on page 18 View the work area for PDFs open in the application Click the Acrobat icon on the desktop, or use the Start menu (Windows) or Finder (Mac OS) to start the Acrobat application.
Page 24 ADOBE ACROBAT 3D VERSION 8 User Guide PDF open within a web browser A. Web browser application menu bar and buttons B. Acrobat toolbars C. Navigation pane (Bookmarks panel displayed) D. Document pane Opening PDFs You can open a PDF in many ways: from within the Acrobat application, from your email application, from your file system, or on a network from within a web browser.
Page 25 ADOBE ACROBAT 3D VERSION 8 User Guide Select a tool ❖ Do one of the following: • Select a tool in a toolbar. • Choose Tools > [toolbar name] > [tool]. Switch temporarily to the Zoom In or Hand tool You can use these tools temporarily, without deselecting the current tool.
Page 26: Customizing The Work Area
If you decide to try a different task group, click Home in the upper-left corner to return to the Getting Started home page. Reopen and reset the Getting Started window Choose Help > Getting Started With Adobe Acrobat®. Deselect the Do Not Show At Startup option in the upper-right corner.
Page 27 For example, click the arrow next to the Start Meeting button to display a menu of commands related to Adobe Acrobat Connect meetings. Position the pointer over a tool to see a description of the tool. Position the pointer over the grabber bar on the left edge of a toolbar to see its name.
Page 28 ADOBE ACROBAT 3D VERSION 8 User Guide Show or hide toolbars • To open a toolbar, choose View > Toolbars > [toolbar name]. A check mark next to the toolbar name indicates that the toolbar is displayed. • To hide all toolbars, choose View > Toolbars > Hide Toolbars.
Page 29 ADOBE ACROBAT 3D VERSION 8 User Guide About the Properties toolbar The Properties toolbar looks like any other toolbar and can be moved, docked, or floated in the same way. It also contains buttons and can be hidden or displayed by choosing it by name from the View > Toolbars menu.
Page 30 ADOBE ACROBAT 3D VERSION 8 User Guide If you want to change object properties other than those listed in the Properties toolbar, right-click/Control-click the bject, and choose Properties. Show or hide the navigation pane The navigation pane is an area of the work space that can display different navigation panels. Typically, these panels act like a table of contents, with items you can click to jump to a specific place in the document.
Page 31: Viewing Pdf Pages
ADOBE ACROBAT 3D VERSION 8 User Guide View a different panel in the navigation pane By default, only a selected set of panel buttons appears on the left side of the work area. Other panels are included in the View menu and may open as floating panels rather than in the navigation pane. However, you can dock the panel in the navigation pane later.
Page 32 ADOBE ACROBAT 3D VERSION 8 User Guide Open a PDF in the application ❖ Start Acrobat and do one of the following: • Choose File > Open, or click the Open button in the toolbar. In the Open dialog box, select one or more filenames, and click Open.
Page 33 ADOBE ACROBAT 3D VERSION 8 User Guide Page through a document There are many ways to turn pages in a PDF. Many people use the buttons on the Page Navigation toolbar, but you can also use arrow keys, scroll bars, and other features to move forward and backward through a multipage PDF.
Page 34 View, sort, and search components in a PDF package Both Adobe Reader users and Acrobat users can view, sort, and search component files in a PDF package. Note: You can dramatically increase the speed of searches by creating an embedded index when you create a PDF package.
Page 35 ADOBE ACROBAT 3D VERSION 8 User Guide View component PDFs in a PDF package The PDF package navigation bar contains buttons that control the visibility and placement of the list of component files. If the list is hidden, the View Top button or View Left button will make the list visible either horizontally or vertically adjacent to the document pane.
Page 36 ADOBE ACROBAT 3D VERSION 8 User Guide Retrace your viewing path You can find PDF pages that you viewed earlier by retracing your viewing path. It’s helpful to understand the difference between previous and next pages and previous and next views. In the case of pages, previous and next refer to the two adjacent pages, before and after the currently active page.
Page 37 ADOBE ACROBAT 3D VERSION 8 User Guide See also “Links and attachments” on page 331 “Multimedia preferences” on page 37 PDFs with file attachments If you open a PDF that has one or more attached files, the Attachments panel automatically opens, listing the attached files.
Page 38 Important: (Mac OS) If you have Adobe Reader installed on your system and subsequently install Acrobat, Safari continues to use Adobe Reader to open PDFs in your browser. To reconfigure Safari to use Acrobat, you must quit Safari and all versions of Acrobat or Adobe Reader, start Acrobat, and then start Safari while Acrobat is running.
Page 39 ADOBE ACROBAT 3D VERSION 8 User Guide Allows a PDF to continue downloading from the web, even Allow Speculative Downloading In The Background after the first requested page appears. Downloading in the background stops when any other task, such as paging through the document, is initiated in Acrobat.
Page 40 ADOBE ACROBAT 3D VERSION 8 User Guide Preferences for viewing PDFs The Preferences dialog box defines a default page layout and customizes your application in many other ways. To modify preferences, choose Edit > Preferences (Windows) or Acrobat > Preferences (Mac OS), and select the panel you want under Categories.
Page 41 Examine Document When Sending Document By Email Adobe Version Cue CS3 Turns on Adobe Version Cue® CS3 (a feature of Adobe Creative Suite 3) Enable Version Cue File-Version Manager and adds the Save A Version command and the Versions command to the File menu.
Page 42 Controls the print preview display in the Print dialog box. Deselecting this Show Page Thumbnails In Print Dialog option speeds up the preview. Enables Adobe PostScript® XObjects in the PDF file to be emitted when Emit Passthrough PostScript When Printing that PDF file is printed to a PostScript printer.
Page 43 ADOBE ACROBAT 3D VERSION 8 User Guide Page Display preferences Default Layout And Zoom Resolution Uses the system settings for monitor resolution. Use System Setting Sets the monitor resolution. Custom Resolution Rendering Specifies the kind of text-smoothing to apply: None, For Monitor, or For Laptop/LCD.
Page 44: Playing Movies And Sounds
ADOBE ACROBAT 3D VERSION 8 User Guide Playing movies and sounds Play movies and sounds PDFs can include many types of movie and sound files, including (but not limited to) Flash, QuickTime, mp3, MPEG, and Windows Media files. These files may be accessed on a page or within a link, bookmark, form field, or page action.
Page 45: Adjusting Pdf Views
ADOBE ACROBAT 3D VERSION 8 User Guide • Asks the user whether the player can be used. If you select this option and allow the player to play the Prompt media in a particular document, that document becomes trusted. Deletes the current list of trusted documents and authors. Use this option to Clear Your List Of Trusted Documents prevent media from playing in documents that were previously trusted documents or created by trusted authors.
Page 46 ADOBE ACROBAT 3D VERSION 8 User Guide • To resize the page to fit the height of the window, choose View > Zoom > Fit Height. Part of the page may be out of view. • To resize the page so that its text and images fit the width of the window, choose View > Zoom > Fit Visible. Part of the page may be out of view.
Page 47 ADOBE ACROBAT 3D VERSION 8 User Guide Use the Loupe tool to view a magnified area of the document. Note: You can change the color of the Loupe tool rectangle, click the Line Color pop-up menu in the lower right corner of the Loupe Tool window, and select a new color.
Page 48 ADOBE ACROBAT 3D VERSION 8 User Guide Set the page layout and orientation Changing the page layout is especially useful when you want to zoom out to get an overview of the document layout. You can use the following page layouts when viewing PDF documents: Displays one page at a time, with no portion on other pages visible.
Page 49 ADOBE ACROBAT 3D VERSION 8 User Guide Use split-window view You can view a PDF with the document pane divided into two panes (Split command) or four panes (Spreadsheet Split command). With Split view, you can scroll, change the magnification level, or turn to a different page in the active pane without affecting the other pane.
Page 50: Grids, Guides, And Measurements
About grids, rulers, and measurement tools Acrobat includes a set of tools that helps you fine-tune the layout of your Adobe PDF documents. Tools such as grids, rulers, guides, measurement tools, and the Info panel are especially useful when you’re designing forms, inspecting CAD (computer-aided design) drawings, and preparing for professional printing.
Page 51 ADOBE ACROBAT 3D VERSION 8 User Guide • To change the origin of the grid, use the arrow keys or the text box to enter a value for Grid Offset From Left Edge and Grid Offset From Top Edge. • To change the number of subdivisions within each grid square, use the arrow keys or the text box to enter a value for Subdivisions.
Page 52 ADOBE ACROBAT 3D VERSION 8 User Guide Measuring tools A. Measuring toolbar B. Object being measured C. Tool display Choose Tools > Measuring, and select a measuring tool. Or, right-click/Control-click the toolbar area, and then choose Measuring. To measure areas of your PDF document, do any of the following: •...
Page 53: Saving Pdfs
ADOBE ACROBAT 3D VERSION 8 User Guide View the Info panel The Info panel lets you see the coordinate position of the pointer within the document pane. The position numbering begins at the upper left corner of the document. The Info panel also shows the width and height of a selected object as you resize it.
Page 54 • To save the modified document to a new file, choose File > Save As. For Save As Type (Windows) or Format (Mac OS), choose Adobe PDF Files (*.pdf). Type a name and location, and click Save. Recover the last saved version ❖...
Page 55: Organizer
Choose Document > Reduce File Size. Select the version compatibility that you need, and click OK. If you’re certain that all your users use Acrobat 8 or Adobe Reader 8, limiting compatibility to the latest version can further reduce file size.
Page 56 ADOBE ACROBAT 3D VERSION 8 User Guide Organizer window in Windows A. Categories pane B. Files pane C. Pages pane Categories pane The categories pane of the Organizer window is divided vertically into sections that contain categories. These items can help you locate and organize PDFs that reside on your computer, on a network, and on the web.
Page 57 ADOBE ACROBAT 3D VERSION 8 User Guide Files pane The files pane in the Organizer window lists the PDFs that are within the subcategory or folder selected in the categories pane; each PDF listing shows the filename, modification date, page number, file size, location, and a thumbnail image of the first page.
Page 58 ADOBE ACROBAT 3D VERSION 8 User Guide Sort the files pane list If necessary, select a subcategory or folder in the categories pane to display PDFs in the files pane. In the files pane, do any of the following: • To sort the list of PDF files according to a particular property, choose a property from the Sort By menu.
Page 59 ADOBE ACROBAT 3D VERSION 8 User Guide Organize PDFs with the Favorite Places category To add an existing folder or hard drive to the category, do one of the following: • Click the Add A Favorite Place button , select a folder or hard drive, and click OK.
Page 60: Maintaining The Software
Select Automatically Check For Adobe Updates, and specify whether you want automatic checking on a weekly or monthly basis and whether or not you want to be asked before updates are downloaded. Make sure that the application you are running (Adobe Reader or Adobe Acrobat) is selected as the software that will be updated.
Page 61: Non-English Languages
User Guide Adobe Digital Editions Acrobat 8 changes the way you open and manage eBooks. Now, you use the free Adobe® Digital Editions software to read and organize eBooks and other publications. Digital Editions is a separate web-based Rich Internet Application (RIA) that replaces the eBooks features in previous versions of Acrobat.
Page 62 ADOBE ACROBAT 3D VERSION 8 User Guide Enable right-to-left languages Enabling right-to-left language options displays the user interface elements for controlling paragraph direction, digit style, and ligature. When this option is selected, you can specify the writing direction (left-to-right or right-to-left) and type of digits (Western or Arabic-Indic) used for creating and filling out certain form fields, adding digital signa...
Page 63: Chapter 3: Creating Pdfs
Chapter 3: Creating PDFs Adobe PDF is the solution of choice for capturing robust information from any application on any computer system. You can create PDFs from blank pages, document files, scanned paper documents, and clipboard images. Quickstart Following are quick steps for some common PDF creation tasks.
Page 64 Do one of the following: • (Word 2007 for Windows) Click Acrobat and then click the Create PDF button • (Other versions of Word) Click the Convert To Adobe PDF button . Specify a filename and location, and click Save.
Page 65 “Convert web pages to PDF in Internet Explorer (Windows)” on page 89 Create using Adobe PDF printer In many applications, you can use the Print command with the Adobe PDF printer to convert a file to PDF. Open the file you want to convert, and choose File > Print.
Page 66: Overview Of Creating Pdfs
Portable Document Format. Adobe Acrobat is a powerful tool with many uses, but it is not an authoring application—that is, not an application in which you design page layouts, write text, or create and place images on a blank page. Instead, it works in harmony with other applications and built-in operating system features to produce PDFs that you can then use for a variety of purposes.
Page 67 Within the authoring application, in the Print dialog box. Adobe PDF printer Within InDesign or Adobe GoLive®, on the File menu. (In InDesign, using the file type menu in the Export Export dialog box; in GoLive, using the HTML As Adobe PDF command on the Export submenu.)
Page 68 ADOBE ACROBAT 3D VERSION 8 User Guide Within Adobe Photoshop® or Adobe Illustrator, on the File menu and using the file type menu in the Save Save As As dialog box. On the desktop, in Windows Explorer or in Mac OS Finder.
Page 69: Creating Simple Pdfs With Acrobat
ADOBE ACROBAT 3D VERSION 8 User Guide Creating simple PDFs with Acrobat Convert a file to PDF In Acrobat, do one of the following: • Choose File > Create PDF > From File. • On the toolbar, click the Create PDF button and choose From File.
Page 70 Create a PDF from a blank page Adobe® Acrobat® 3D Version 8 introduces the PDF Editor feature. With it, you can create a PDF from a blank page rather than beginning with a file, a clipboard image, or scanning.
Page 71 You can create a PDF file directly from a paper document, starting within Acrobat and using your scanner. In Windows XP, Acrobat supports TWAIN scanner drivers and Windows Image Acquisition (WIA) drivers. If you need to convert large numbers of paper documents to PDF archives, consider purchasing Adobe Acrobat Capture®.
Page 72 ADOBE ACROBAT 3D VERSION 8 User Guide Note: The Options button under Text Recognition And Metadata is not available unless Make Searchable (Run OCR) is selected. As needed, click Scanner Options and the two Options buttons to access advanced settings for your selected scanner, Optimization Options, and Recognize Text settings.
Page 73 ADOBE ACROBAT 3D VERSION 8 User Guide Select this option to make the PDF conform to ISO standards for PDF/A-1b. When selected, Make PDF/A Compliant only Searchable Image (Exact) is available in the Recognize Text - Settings dialog box for the PDF Output Style option.
Page 74 ADOBE ACROBAT 3D VERSION 8 User Guide Note: The scanner uses either the selected Color/Grayscale option or the selected Monochrome option. Which one is used depends on the settings you select in the Acrobat Scan dialog box or in the scanner’s TWAIN interface, which may open after you click Scan in the Acrobat Scan dialog box.
Page 75 ADOBE ACROBAT 3D VERSION 8 User Guide • When Recognize Text Using OCR is disabled, full 10-to-3000 ppi resolution range may be used, but the recom mended resolution is 72 and higher ppi. For Adaptive compression, 300 ppi is recommended for grayscale or RGB input, or 600 ppi for black-and-white input.
Page 76 ADOBE ACROBAT 3D VERSION 8 User Guide Black-and-white scanning at 300 ppi produces the best text for conversion. At 150 ppi, OCR accuracy is slightly lower, and more font-recognition errors occur. For text printed on colored paper, try increasing the brightness and contrast by about 10%.
Page 77: Using The Adobe Pdf Printer
When a message appears asking if you want to overwrite the existing file, click OK. You can also quickly enable Fast Web View in entire folders of Adobe PDF files by using a batch sequence. See “Run a predefined batch sequence” on page 368.
Page 78 Printing Preferences. • In an authoring application such as Adobe InDesign, choose File > Print. Select Adobe PDF as the printer, and click the Properties (or Preferences) button. (In some applications, you may need to click Setup in the Print dialog box to access the list of printers, and then click Properties or Preferences to customize the Adobe PDF settings.)
Page 79 Delete a folder and reassign the Adobe PDF printer to the default port Quit Distiller if it is running, and allow a few minutes for all queued jobs to Adobe PDF to complete. Open the Printers window from the Start menu.
Page 80 In the pop-up menu below the Presets menu, choose PDF Options, and set any of the following options: • Select a set of predefined conversion settings from the Adobe PDF Settings menu if you want to override default settings. Default settings are the settings currently defined in Distiller.
Page 81: Creating Pdfs With Pdfmaker
Using PDFMaker within an authoring application is a simple, one-click procedure. It involves clicking an Acrobat PDFMaker toolbar button or (Windows only) choosing a command on the Adobe PDF menu. It is not necessary to open Acrobat. Use PDFMaker to convert a file to PDF (Windows) In Windows, Acrobat installs both an Acrobat PDFMaker toolbar and an Adobe PDF menu in many popular authoring applications.
Page 82 For Microsoft Office 2007 applications such as Word, Excel, PowerPoint, and Access, click the Create PDF button on the Acrobat Ribbon. In the Save Adobe PDF File As dialog box, enter a filename and location for the PDF, and click Save. Create a PDF as an email attachment Open the file in the application used to create it.
Page 83: View Pdfmaker Conversion Settings
Acrobat PDFMaker status dialog box without opening the PDF. If you selected Convert To Adobe PDF And Email, the newly created PDF is attached to a blank email that opens in your default email application. You can either address, complete, and send the message immediately or save it as a draft to send later.
Page 84 Adds document information from the Properties dialog box of the source file. This Convert Document Information setting overrides the printer preferences and settings in the Advanced panel of the Adobe PDF Settings dialog box. Note: The Advanced Settings button opens the Adobe PDF Settings dialog box, which contains many additional conversion options.
Page 85: Application-Specific Features Of Pdfmaker
Choose Adobe PDF > Convert To Adobe PDF. You can also convert a different file to PDF from within an open Outlook email message if the Attach As Adobe PDF toolbar is shown. Clicking this button opens a series of dialog boxes for selecting and saving the new PDF and also starts Acrobat, if it is not already running.
Page 86 > Convert Selected Folder To Adobe PDF. In the Save Adobe PDF File As, specify a location and name for the PDF package, and click Save. To convert other Lotus Notes folders to PDF, repeat this procedure for each folder.
Page 87 Select a location and name for the migrated PDF package, and click Save. (The default naming adds _Packaged to the existing filename, such as renaming an archive called Inbox.pdf as Inbox_Packaged.pdf.) When the conversion process is complete and the Creating Adobe PDF dialog box closes, the new archive opens in Acrobat.
Page 88 Do one of the following: • Choose Adobe PDF > Mail Merge To Adobe PDF. • Click the Mail Merge To Adobe PDF button on the Mail Merge toolbar (View > Toolbars > Mail Merge). • (Word 2007) Choose Acrobat > Mail Merge.
Page 89 Conversion Settings. (For information about a setting, place the pointer over the setting to display a tool tip below.) If you want to convert each page in the Visio file to a bookmarked page in the PDF file, choose Adobe PDF >...
Page 90 ADOBE ACROBAT 3D VERSION 8 User Guide • Choose Adobe PDF > Convert To Adobe PDF And Send For Review. The file converts to an Adobe PDF file, and an email-based review process begins. If you want to include the custom properties of shapes, select that option.
Page 91 ADOBE ACROBAT 3D VERSION 8 User Guide • To remove AutoCAD layouts from the list of layouts to include, select the layouts in the Layouts In PDF list, and click Remove. • To reorder the PDF layouts, select a layout in the Layouts In PDF list, and click Move Up or Move Down.
Page 92 Save. Convert AutoCAD files in batches ❖ Choose Adobe PDF > Batch Conversion, and follow the instructions. Application-specific PDFMaker settings PDFMaker is a flexible feature of Acrobat that adapts according to its environment. The conversion settings available in one PDFMaker-enabled application may be different than those you would encounter within a different appli...
Page 93 Creates an embedded index, which speeds up searches, especially when you convert Embed Index For Faster Search large numbers of email messages or message folders. If selected, the Attach As Adobe PDF button appears in the Outlook email Show “Attach As Adobe PDF” Buttons message window.
Page 94 The options you specify on this tab determine which items are converted into PDF bookmarks in the PDF. Important: The Add Bookmarks To Adobe PDF option on the Settings tab must be selected in order to include any bookmarks in the conversion process. If you deselect that option, it overrides any options you select on this tab and no bookmarks will be created.
Page 95: Converting Web Pages To Pdf
When you convert a web page to PDF, the HTML file and all associated files—such as JPEG images, Adobe Flash files, cascading style sheets, text files, image maps, and forms—are included in the conversion process.
Page 96 Using the Adobe PDF toolbar menu, do one of the following: Note: If you don’t see the Adobe PDF toolbar in Internet Explorer, choose View > Toolbars > Adobe PDF. • To create a new PDF from the currently open web page, choose Convert Web Page To PDF. Then select a location, type a filename, and click Save.
Page 97 Manage PDFs in Internet Explorer (Windows) You can open the Adobe PDF Explorer Bar within Internet Explorer to see PDF files and folders on your computer in a familiar navigation-tree pane and format. All other types of files do not appear, which makes it easier to find the PDFs on your computer.
Page 98 • To delete a folder, right-click the folder and choose Delete. Note: Only PDF files appear in the navigation structure in the Adobe PDF pane, but other files may be present in folders. If you attempt to delete a folder that contains files that aren’t visible, a confirmation message appears. If you’re not sure that you want to delete those files, click No.
Page 99 ADOBE ACROBAT 3D VERSION 8 User Guide Downloads only web pages stored on the same server. Stay On Same Server Click Settings, and review the selected options in the Web Page Conversion Settings dialog box. Make any changes you want on the General and Page Layout tabs, and click OK.
Page 100 ADOBE ACROBAT 3D VERSION 8 User Guide Copy the URL of a web link Use this procedure to copy the path for a web link to the clipboard, to use it for other purposes. Open the previously converted PDF in Acrobat. If necessary, scroll to the page containing links to the pages you want to copy.
Page 101 ADOBE ACROBAT 3D VERSION 8 User Guide Page Layout tab The upper portion of this tab shows options similar to those on a Page Setup or Print dialog box, specifying a selection of page sizes and options for width, height, margin measurements, and page orientation. The right side of the tab area shows a Sample Page that adjusts when you change the measurements or orientation options.
Page 102 ADOBE ACROBAT 3D VERSION 8 User Guide Plain Text Conversion Settings Lets you specify the following options: General tab • Swatches indicate the colors selected for text and background. Colors can be changed by clicking Color swatches the swatch and selecting a new color in the color picker that opens.
Page 103: Creating Pdfs With Acrobat Distiller
Acrobat Distiller main window (Windows) A. Menus B. Adobe PDF settings files C. Files in job queue D. Failed job E. Context menu F. Status window Note: In Mac OS, there is no context menu. Instead, a Clear List button clears all distilled jobs from the list.
Page 104 ADOBE ACROBAT 3D VERSION 8 User Guide (Optional) Choose Settings > Security and select an encryption level. Open the PostScript file and start the conversion process, using either method: • Choose File > Open, select a PostScript file, and click Open.
Page 105 If you want to fine-tune the creation of the PDF with Distiller parameters or pdfmark operators, first create a PostScript file and then convert that file to PDF. For details, download the Adobe Acrobat 8 SDK or specific parts of...
Page 106: Adobe Pdf Conversion Settings
Set Adobe PDF conversion settings for the folders: • To edit the Adobe PDF settings to be applied to a folder, select the folder, click Edit Settings, and edit the Adobe PDF settings. Click OK to save it to the watched folder as folder.joboptions.
Page 107 A PDF preset is a group of settings that affect the process of creating a PDF. These settings are designed to balance file size with quality, depending on how the PDF will be used. Most predefined presets are shared across Adobe Creative Suite applications, including InDesign, Illustrator, Photoshop, and Acrobat.
Page 108 This set of options uses PDF 1.5 and embeds subsets of all fonts. It also optimizes files for byte serving. These PDF files can be opened in Acrobat 6.0 and Adobe Reader 6.0 and later. (The Rich Content PDF preset is in the Extras folder.)
Page 109 • (Windows) In the Acrobat PDFMaker dialog box, click Advanced Settings in the Settings tab. Note: In Windows, you can switch to a different preset from within the Adobe PDF Settings dialog box. To do this, select Show All Settings at the bottom left and then select a preset from the list on the left.
Page 110 ADOBE ACROBAT 3D VERSION 8 User Guide See also “PDF/X- and PDF/A-compliant files” on page 512 “Find PostScript font names” on page 115 General panel options Use this panel to select a version of Acrobat for file compatibility and other file and device settings. (The panel appearance differs in Windows and Mac OS.)
Page 111 . If you select a font that has a license restriction, the nature of the restriction is described in the expla nation area of the Adobe PDF Options dialog box. Note: When you combine PDF files that have the same font subset, Acrobat attempts to combine the font subsets.
Page 112 Whether you’re using color management information in the PostScript file, using Distiller CSFs, or defining custom settings, you set all color management information for Distiller on the Color panel of the Adobe PDF Settings dialog box. Lists color settings, including those used in graphics applications. The None setting lets you edit the Settings File Color Management Policies and Working Spaces settings.
Page 113 Choose a profile to define the color space of all grayscale images in files. The default ICC profile for gray Gray images is Adobe Gray - 20% Dot Gain. Choose None to prevent grayscale images from being converted. • Choose a profile to define the color space of all RGB images in files. The default, sRGB IEC61966-2.1, is recognized by many output devices.
Page 114 Converts blends to smooth shades for Acrobat 4.0 and later, improving quality Convert Gradients To Smooth Shades and reducing file size of PDFs. Distiller converts gradients from Adobe Illustrator, Adobe InDesign, Adobe FreeHand, CorelDraw, QuarkXPress, and Microsoft PowerPoint. Reduces the amount of control points used to build curves in CAD drawings, Convert Smooth Lines To Curves which results in smaller PDFs and faster on-screen rendering.
Page 115 Sample Prologue.ps and Epilogue.ps files are located in (Windows) /Documents and Settings/All Users/Application Data/Adobe/Adobe PDF/Distiller/Data, (Vista) /Users/All Users/Adobe/Adobe PDF/Distiller/Data, or (Mac OS)/Library/Application Support/Adobe/Adobe PDF/Distiller/Data. In Windows Explorer, the Application Data folder is typically hidden; to make it visible, choose Tools > Folder Options, click the View tab, and select Show Hidden Files And Folders.
Page 116 The bleed box is always as large as or larger than the enclosed trim box. This option uses the units specified on the General panel of the Adobe PDF Settings dialog box.
Page 117 Share custom PDF settings You can save and reuse your own Adobe PDF preset definitions. You can also share a custom preset by sending a copy of the resulting file to other users, who can then add it to the Distiller applications installed on their own computers.
Page 118 Note: To apply the inserted Distiller parameters, select Allow PostScript File To Override Adobe PDF Settings on the Advanced panel of the Adobe PDF Settings dialog box in Distiller. This option overrides settings you selected in the Adobe PDF dialog box.
Page 119 Acrobat supports only 8-bit ZIP compression, which is lossless; that is, data is not removed to reduce file size, so image quality is not affected. Note: Adobe implementation of the ZIP filter is derived from the zlib package of Jean-loup Gailly and Mark Adler, whose generous assistance we gratefully acknowledge.
Page 120: Fonts
You can embed the entire font, or just a subset of the characters used in the file. Subsetting ensures that your fonts and font metrics are used at print time by creating a custom font name. That way, for example, your version of Adobe Garamond®, not your service provider’s version, can always be used by the service provider for viewing and printing.
Page 121 ADOBE ACROBAT 3D VERSION 8 User Guide • /Library/Fonts • /System/Library/Fonts The Acrobat installation includes width-only versions of many common Chinese, Japanese, and Korean fonts, therefore Distiller can then access these fonts in Acrobat. Make sure that the fonts are available on your computer.
Page 122 User Guide Find PostScript font names If you need to enter a font name manually on the Fonts panel of the Adobe PDF Settings dialog box, you can use a PDF to find the exact spelling of the name. Use any application to create a one-page document with the font.
Page 123: Chapter 4: Combining Pdf Content
Chapter 4: Combining PDF content Creating complex Adobe PDFs that include different types of files—files created in a variety of formats, even if they have different page sizes and page orientations—is actually quite easy in Acrobat 8. It’s also easier than you might imagine to make changes in a complex PDF so that it contains just the information you want to include, and does so in an orderly, unified, and efficient document that serves your needs.
Page 124 ADOBE ACROBAT 3D VERSION 8 User Guide To modify the list of files or remove a file from the list, select a file, and then do any of the following: • Click Move Up or Move Down or drag the file to a new location.
Page 125 ADOBE ACROBAT 3D VERSION 8 User Guide Set the rotation, opacity, scale, and position. You can save background settings for reuse. For example, save an organizational emblem to add to official correspon dence. See also “Add and edit backgrounds” on page 129 Rotate pages You can rotate all or selected pages in a PDF.
Page 126: Combining Files Into Pdfs
Combining different types of files You already know that you can convert many types of files into Adobe PDFs. But you can also group files as you convert them, so that the end result keeps those files together. For example, you could combine all the documents for a specific project—such as the text documents, email messages, spreadsheets, CAD drawings, PowerPoint...
Page 127 ADOBE ACROBAT 3D VERSION 8 User Guide You can create PDF packages when you use the Combine Files wizard, starting either from the Getting Started window, the Tasks toolbar, or the File > Combine Files command. In Windows, the Acrobat PDFMaker in Outlook and Lotus Notes can create PDF packages when you convert email messages to PDF or migrate PDF email archives created in earlier versions of Acrobat.
Page 128 • To combine the files as sequential pages of a PDF, select Merge Files Into A Single PDF. • To combine the files into a PDF package, select Assemble Files Into A PDF Package. Then select a cover-sheet option: Use Adobe Template or Use First Document.
Page 129 Each PDF package includes a cover sheet, which appears each time you open the file. Typically, the cover sheet provides instructions or information that is helpful to users reading the package. The default cover sheet is the Adobe template, which briefly discusses viewing PDF packages.
Page 130 ADOBE ACROBAT 3D VERSION 8 User Guide The cover sheet does not appear in the list of component PDFs. However, you can go back to the cover sheet by clicking the Cover Sheet button in the PDF package navigation bar.
Page 131 ADOBE ACROBAT 3D VERSION 8 User Guide Add PDFs to a PDF package ❖ Do any of the following: • In Windows Explorer or the Finder, select the PDFs you want to add to the currently open PDF package and drag them into the list of component files.
Page 132: Adding Unifying Page Elements
ADOBE ACROBAT 3D VERSION 8 User Guide Select a PDF that you want to insert into the target document, and click Select. In the Insert Pages dialog box, specify where you want to insert the document (before or after the first, last, or a designated page of the open PDF), and click OK.
Page 133 ADOBE ACROBAT 3D VERSION 8 User Guide Kahili Mountain Coffee Company 7/31/06 CONFIDENTIAL A header appears at the top of the page. A footer appears at the bottom of a page. Define and apply headers and footers You can add one or more sets of headers and footers to a PDF and apply them either globally or selectively to its pages.
Page 134 ADOBE ACROBAT 3D VERSION 8 User Guide Limiting header and footer to a range of pages If you want to limit the pages on which the header and footer appear, click the Page Range Options button, and do the following: • To limit the header and footer to a specific range of pages, select Pages From, and enter the beginning and ending...
Page 135 ADOBE ACROBAT 3D VERSION 8 User Guide Replace all headers and footers Choose Document > Header & Footer > Add, and then click Replace Existing in the message that appears. Type text in the header and footer text boxes. Select formatting options, as needed.
Page 136 ADOBE ACROBAT 3D VERSION 8 User Guide Click Insert Bates Number. Then enter the text that you want to make up the Bates numbers: • In Number Of Digits, specify how many digits make up the Bates number, entering any number between 6 and 15.
Page 137 ADOBE ACROBAT 3D VERSION 8 User Guide Before and after adding a background Add, replace, or edit a background Choose Document > Background > Add/Replace. Note: If a message appears, telling you that the current document already has a background, click Replace Background.
Page 138 ADOBE ACROBAT 3D VERSION 8 User Guide • To resize a background image as a percentage of the PDF page size, select Scale Relative To Target Page. • To show or hide the background when printing or viewing on screen, click Appearance Options and select the items you want to apply.
Page 139 ADOBE ACROBAT 3D VERSION 8 User Guide Before and after adding a watermark Add or replace a watermark You can add multiple watermarks to a PDF, but each one must be added separately. Choose Document > Watermark > Add. If the PDF already contains one or more watermarks, a message appears;...
Page 140 ADOBE ACROBAT 3D VERSION 8 User Guide • To resize the watermark in relation to the PDF page dimensions, enter a percentage in the Scale Relative To Target Page (in the Appearance area of the dialog box). Adjust the appearance of the text or image watermark, as needed: •...
Page 141 ADOBE ACROBAT 3D VERSION 8 User Guide In the pop-up menu in the upper left corner, leave CropBox selected, and then adjust values for the Margin Controls: Top, Bottom, Left, and Right. A black rectangle in the thumbnail page display shows the adjusted boundaries of the cropped page.
Page 142: Rearranging Pages In A Pdf
ADOBE ACROBAT 3D VERSION 8 User Guide Undo cropping Cropping a PDF does not reduce file size because information is merely hidden, not discarded. By resetting the page size, you can restore the page and its content to its original condition.
Page 143 ADOBE ACROBAT 3D VERSION 8 User Guide The extracted pages are placed in a new document named Pages From [original document name]-[n]. Note: The creator of a PDF document can set the security to prevent the extraction of pages. To view the security settings for a document, choose File >...
Page 144 ADOBE ACROBAT 3D VERSION 8 User Guide After you delete or replace pages, it’s a good idea to use the Reduce File Size command to rename and save the restructured document to the smallest possible file size. A page before and after it is replaced. The page’s bookmarks and links remain in the same locations.
Page 145 ADOBE ACROBAT 3D VERSION 8 User Guide Choose Delete Page(s) from the Options menu. The tagged bookmark and its associated page are deleted from the document. Replace the contents of a page Open the PDF that contains the pages you want to replace.
Page 146 ADOBE ACROBAT 3D VERSION 8 User Guide Using the Number Pages command affects only the page thumbnails on the Pages panel. You can physically add new page numbers to a PDF using the headers and footers feature. Click the Pages button to open the Pages panel, and choose Number Pages from the Options menu.
Page 147: Chapter 5: Exporting Pdfs
Chapter 5: Exporting PDFs If you don’t have access to the source files that created an Adobe PDF, you can still copy images and text from the PDF to use elsewhere, or export the PDF to a reusable format. You can also export images in a PDF to another format.
Page 148 ADOBE ACROBAT 3D VERSION 8 User Guide Select and copy text You can copy words, lines, or columns of text from a PDF. Using the Select tool , do any of the following: • Drag across text. • Double-click or triple-click to select a word or a line of text.
Page 149: Exporting Pdfs To Other File Formats
You can resave PDFs as optimized PDFs, using settings in the PDF Optimizer dialog box. The PDF Optimizer lets you change the compatibility version of your PDFs so they can be viewed using older versions of Acrobat or Adobe Reader. When you change the compatibility setting, newer features may be unavailable in the PDF. For an expla...
Page 150 ADOBE ACROBAT 3D VERSION 8 User Guide PostScript and restores all default settings for the conversion. Adobe PDF 7.0 is compatible with most devices.This option is available only for PostScript (PS) format. Specifies the output format of image data. Binary output yields smaller files, but not all workflows ASCII or Binary can accommodate binary output.
Page 151 ADOBE ACROBAT 3D VERSION 8 User Guide Divides the image being compressed into tiles of the given size. (If the image height or width is not an even Tile Size multiple of the tile size, partial tiles are used on the edges.) Image data for each tile is individually compressed and can be individually decompressed.
Page 152 ADOBE ACROBAT 3D VERSION 8 User Guide Note: Higher resolutions, such as 2400 ppi, are suitable only for small page sizes (up to 6.826 inches or 173.380 milli meters). TIFF options TIFF is a flexible bitmap image format supported by virtually all paint, image-editing, and page-layout applications.
Page 153: Reusing Pdf Content
ADOBE ACROBAT 3D VERSION 8 User Guide Downsamples images. If you do not select this option, images are created at the same resolution Change Resolution as in the PDF. Specifies the resolution for downsampling images. Images are never upsampled. Downsample To You can export multiple PDFs to RTF using the Advanced >...
Page 154 ADOBE ACROBAT 3D VERSION 8 User Guide See also “Open secured PDFs” on page 247 Select a word or line of text Move the Select tool over the text you want to select. When the pointer changes to the I-beam icon , do one of the following: • Drag across the text to be selected.
Page 155 ADOBE ACROBAT 3D VERSION 8 User Guide A menu appears when you hold the pointer over selected text. You can paste copied text into comments and bookmarks as well as into documents authored in other applications. Copy tables and charts Using the Select tool , highlight the entire table or the rows and columns to be copied.
Page 156 ADOBE ACROBAT 3D VERSION 8 User Guide Take a snapshot of a page You can use the Snapshot tool to copy all selected content (text, images, or both) to the clipboard or to another appli cation. Text and images are copied as an image.
Page 157: Chapter 6: Review And Comment
Chapter 6: Review and comment You can conduct reviews for many types of content by sending out an Adobe PDF version of the source document for others to review, or by posting a PDF to a shared server. Reviewers add their comments to the PDF using commenting and markup tools and then send, or upload, their comments.
Page 158 “Tracking PDF reviews” on page 165 Start a meeting If you have an Adobe Acrobat Connect account, you can start a meeting to review PDFs in a web browser. You can also create a trial account to start a meeting.
Page 159 ADOBE ACROBAT 3D VERSION 8 User Guide Important: If you’re prompted to connect to a server when you open the PDF, you’ve been invited to a shared review. Open the PDF attachment from your email application. Use commenting tools to add comments.
Page 160: Preparing For A Pdf Review
Note: To view other reviewers’ comments in a shared review, you must use Acrobat 8 or Adobe Reader 8. Reviewers using Acrobat 6.0 or 7.0 must send their comments in email. Shared reviews do not support commenting in Acrobat 3D files.
Page 161 Initiators can view comments only after receiving them. Note: Acrobat 6.0 or later or Adobe Reader 7.0 or later is required to participate in an email-based review. In an email-based review, participants send their comments to the initiator, who merges the comments into the master copy of the PDF.
Page 162 Enable commenting for Adobe Reader users By enabling commenting rights in a PDF, Adobe Reader 8 users can participate in reviews of that PDF. When a PDF with commenting rights opens in Reader, it includes a document message bar, a How To pane with instructions, and commenting tools that are otherwise unavailable.
Page 163 Programs tab, and then select the preferred email application. Restart Acrobat for the changes to take effect. • (Windows) Change the MAPI settings in your email application. Adobe Reader uses the Messaging Application Program Interface (MAPI) to communicate with your email application. Most email applications come with MAPI settings to handle this communication.
Page 164: Starting And Managing A Review
ADOBE ACROBAT 3D VERSION 8 User Guide • Type the path in the Administrator Provided Server Settings box. For example, type a WebDAV server using a web address (such as http://server/folder), or a network folder using a UNC (Universal Naming Convention) address (such as \\server\folder).
Page 165 You can also start an email-based review directly from other applications that use PDFMaker, such as Microsoft Word. Choose Adobe PDF > Convert To Adobe PDF And Send For Review, or click the Convert To Adobe PDF And Send For Review button. For Office 2007 applications, choose Acrobat > Create And Send For Review.
Page 166 ADOBE ACROBAT 3D VERSION 8 User Guide Opens the reviewer’s copy of the PDF with comments. If you select this option, you can No, Open This Copy Only still merge comments by choosing Comments > Merge Comments Onto Master PDF.
Page 167: Meetings
• If you have an account, click Log In. Type the Meeting URL, login, and password for your Acrobat Connect account, and then click Log In. Your Acrobat Connect account uses your Adobe ID (your email address) for your login.
Page 168: Participating In A Pdf Review
Connect preferences. To change your Acrobat Connect account settings, choose Edit > Preferences (Windows) or Acrobat > Preferences (Mac OS), and select Meeting on the left. The login for your Acrobat Connect account is your Adobe ID. To change your login, create a new Adobe ID on the Adobe website.
Page 169 ADOBE ACROBAT 3D VERSION 8 User Guide Note: If you receive a PDF that doesn’t include special features, add your comments using tools from the Comment & Markup toolbar, save the PDF, and then send it back. (See “Commenting and markup tools overview” on page 168.) To review the PDF later, reopen it from the Review Tracker to ensure that your comments are added to the tracked copy of the PDF, and that the initiator receives your comments.
Page 170 ADOBE ACROBAT 3D VERSION 8 User Guide For information about the different types of reviews, see “Choosing a review type” on page 153. Prompts Acrobat to synchronize comments between the comment server and the local Check For New Comments hard drive. If you don’t click this button, Acrobat checks for new comments at the intervals specified in the Reviewing preferences.
Page 171 ADOBE ACROBAT 3D VERSION 8 User Guide Move the sliders to change the following settings: The top slider specifies (in minutes) how often comments are synchronized when a Check For New Comments shared PDF is open. The bottom slider specifies (in hours, weeks, days, or months) how often comments are synchronized when a shared PDF is closed.
Page 172: Tracking Pdf Reviews
ADOBE ACROBAT 3D VERSION 8 User Guide • Choose Comments > Import Comments, and then click Send Comments. Add email addresses for other reviewers, as needed, and then click Send. Only new or edited comments are published or sent. Rejoin a review Use the Review Tracker to reopen PDFs in an active review.
Page 173 ADOBE ACROBAT 3D VERSION 8 User Guide Review Tracker A. Review Tracker icon B. Reviews you initiated or received C. Information for the selected review Open the Review Tracker ❖ Do one of the following: • Choose Comments > Review Tracker.
Page 174 ADOBE ACROBAT 3D VERSION 8 User Guide If you want to create a copy of a shared PDF to distribute to others, use the Save As command. The resulting file will include all comments that were published up to that point, and it can be moved, copied, or renamed without affecting its connection to the review or to the comment server.
Page 175: Commenting
ADOBE ACROBAT 3D VERSION 8 User Guide Edit your profile, making sure to include the email address that you’ll use for reviews. Click OK. Update your profile for a shared review Open the shared PDF. In the Welcome screen that appears, click the Edit button for Reviewer Profile.
Page 176 ADOBE ACROBAT 3D VERSION 8 User Guide Types of comments in a PDF A. Stamp B. Text edit C. Comment rollover (tool tip) D. Sticky note See also “Show and hide toolbar elements” on page 22 “Add tags to comments” on page 318 “Comment on 3D designs”...
Page 177 ADOBE ACROBAT 3D VERSION 8 User Guide Keep a commenting tool selected You can add multiple comments without reselecting the tool. Select the tool you want to use (but don’t use it yet). Choose View > Toolbars > Properties Bar.
Page 178 ADOBE ACROBAT 3D VERSION 8 User Guide Copies text that you circle using the drawing tools in the pop Copy Encircled Text Into Drawing Comment Pop-Ups up note associated with the drawing markup. Copies selected text to the pop-up Copy Selected Text Into Highlight, Cross-Out, And Underline Comment Pop-ups note associated with text editing comments, such as those created by the Highlight Text tool.
Page 179 ADOBE ACROBAT 3D VERSION 8 User Guide Set the default look for a tool In the Comment & Markup toolbar, right-click/Control-click the tool you want to use, and choose Tool Default Properties. Note: If the tool you want doesn’t appear in the Comment & Markup toolbar, right-click/Control-click the toolbar, and select the tool.
Page 180 ADOBE ACROBAT 3D VERSION 8 User Guide When you’re finished, click the minimize button in the upper-right corner of the pop-up note, or click outside the pop-up note. Delete a sticky note Select the Sticky Note tool , the Hand tool , or the Select tool.
Page 181 ADOBE ACROBAT 3D VERSION 8 User Guide Press Enter or Return, or choose Replace Text from the menu that appears, and then do one of the following: • Type the text to be inserted or added. This text appears in a pop-up note. Any selected text is crossed out. The insertion caret appears.
Page 182 ADOBE ACROBAT 3D VERSION 8 User Guide You can add a highlight with a note or you can cross out text by selecting the text using the Select tool or Text Edits tool, and then choosing that option from the menu that appears. However, if you’re marking up a lot of text, the specialized tools are faster and easier to use.
Page 183 You can create custom stamps from a number of different formats, including (but not limited to) PDF, JPEG, bitmap, Adobe® Illustrator® (AI), Adobe® Photoshop® (PSD), and Autodesk AutoCAD (DWT, DWG) files. Note: To add an image to a PDF one time only, simply paste the image into the document. Pasted images have the same characteristics as other stamp comments;...
Page 184 ADOBE ACROBAT 3D VERSION 8 User Guide Delete a custom stamp category Choose Tools > Comment & Markup > Stamps > Manage Stamps. Select the category you want to delete, and then press Delete. Note: Deleting all stamps in a custom stamp category deletes the custom stamp category.
Page 185 ADOBE ACROBAT 3D VERSION 8 User Guide Ungroup markups ❖ Right-click/Control-click the grouped selection, and choose Ungroup. Add comments in a text box or callout You can use the Text Box tool to create a box that contains text. You can position it anywhere on the page and adjust it to any size.
Page 186 ADOBE ACROBAT 3D VERSION 8 User Guide (Optional) To make further changes to the text box: • Using the Select tool or the Text Box tool, click an edge of the text box to select it, and then drag a corner to resize it.
Page 187 You can use the Paste Clipboard Image As Stamp tool to add images to a PDF. You can copy most image formats from drawing and image-editing applications, such as Adobe Photoshop and Adobe Illustrator. If you want to add the image to PDFs repeatedly, create a custom stamp of the image.
Page 188: Managing Comments
ADOBE ACROBAT 3D VERSION 8 User Guide • To delete the image, right-click/Control-click it and choose Delete. See also “Copy images” on page 148 Managing comments View comments The Comments list displays all the comments in a PDF, and it provides a toolbar with common options, such as sorting, filtering, deleting, and replying to comments.
Page 189 ADOBE ACROBAT 3D VERSION 8 User Guide Sort comments You can sort comments in the Comments list by author, page, type, date, color, checked state, or status by person. In a thread of replies, only the first message is sorted, and the reply messages are sorted in the same category as the first message in the thread.
Page 190 ADOBE ACROBAT 3D VERSION 8 User Guide Replies appear directly below the comment, in the pop-up note and in the Comments list. A. Reply heading B. Options menu C. Reply option in Options menu Reply in the pop-up note Open the pop-up note for the comment.
Page 191 ADOBE ACROBAT 3D VERSION 8 User Guide Set a status or check mark Statuses and check marks are useful for keeping track of comments that you’ve read or that require further action. In Windows, you can use a status or a check mark to indicate which comments you want to export to a Word document.
Page 192 ADOBE ACROBAT 3D VERSION 8 User Guide By default, Acrobat prints PDFs with any stamps that were applied. For the greatest control over how comments are printed, choose Comments > Print With Comments Summary. Filter the comments to show only those you want in the summary. (In the Comments list, click the Show button and choose the categories of comments you want to show.)
Page 193 ADOBE ACROBAT 3D VERSION 8 User Guide Delete a comment ❖ Do one of the following: • Select the comment and press Delete. • Right-click/Control-click the comment, and choose Delete. • In the Comments list, select the comments you want to delete, and then click the trash icon Note: Before pressing the Delete key, make sure that the comment is selected.
Page 194: Importing And Exporting Comments
ADOBE ACROBAT 3D VERSION 8 User Guide Choose a language dictionary from the Dictionary menu, and click Done. Add a word to the dictionary By adding words to the spell-check dictionary, you can reduce the number of words that are flagged during a spell check, such as names and company terminology.
Page 195 ADOBE ACROBAT 3D VERSION 8 User Guide The comment positioning matches that of the file from which they were imported. If comments appear out of place, the source and recipient PDF documents are likely different. For example, if you import comments from a ten-page document to a two-page document, only comments from the first two pages appear.
Page 196 For Word 2007, click Acrobat, and then choose Acrobat Comments > Import Comments From Acrobat. Read the instructions, and click OK. In the Import Comments From Adobe Acrobat dialog box, select the PDF and Word files, select from the following options, and click Continue: Imports all comments.
Page 197 ADOBE ACROBAT 3D VERSION 8 User Guide Import comments to a revised PDF To import new or unresolved comments to a PDF after the document has been revised, use the Migrate Comments feature. This feature attempts to place comments in the correct location by searching specific word groupings and structural elements in the revised PDF.
Page 198: Approval Workflows
Note: To initiate an approval workflow, you must use Acrobat 7.0 or later (except for Acrobat Elements). If you use Acrobat Professional to initiate the workflow, you can invite users of Adobe Reader 7.0 or later to participate by enabling commenting in the PDF.
Page 199 PDF. The wizard enables commenting in the PDF so that Adobe Reader users can participate in the approval workflow. Before you initiate an approval workflow, make sure that your email application is configured to work with Acrobat.
Page 200 ADOBE ACROBAT 3D VERSION 8 User Guide See also “Create a custom stamp” on page 176 “Commenting and markup tools overview” on page 168 “Select an email application for reviews” on page 156 Approve a PDF Open the PDF attachment in the approval invitation email message.
Page 201 ADOBE ACROBAT 3D VERSION 8 User Guide Reject a PDF If the PDF you received in an approval request doesn’t meet the requirements for approval, use the options in the document message bar to reject the document and return it to the initiator. If a PDF is rejected, the approval workflow must be reinitiated.
Page 202: Chapter 7: Forms
Chapter 7: Forms Adobe PDFs can be interactive forms that can streamline the process of filling out a form and of collecting form information. You can create PDF forms using either Adobe Acrobat 8 Professional or Adobe LiveCycle Designer (included with Acrobat Professional).
Page 203 ADOBE ACROBAT 3D VERSION 8 User Guide • Save and email the form (if enabled by the form creator). • Print and mail the form. To return a noninteractive form, do one of the following: • If you filled in the form with the Typewriter tool, print and mail the form.
Page 204 ADOBE ACROBAT 3D VERSION 8 User Guide Follow the on-screen instructions to prepare the form for distribution. Specify if you want to email the form or save and send it later. Follow the on-screen instructions to distribute the form. See also “Distribute a form by email”...
Page 205: Forms Basics
The left side of the message bar typically displays instructions about how to complete and return the form. If you open the form in Adobe Reader, the usage rights associated with that form are also described in this area. You can hide or show the document message bar by clicking its button The right side of the message bar has one or more buttons.
Page 206 After a form is filled in, Acrobat users can save a copy of the completed form, showing all the information they typed. Whether or not Adobe Reader users can save a copy of a completed form depends on the usage rights set up by the person who created that form.
Page 207 Hides the forms document message bar by default whenever a PDF Always Hide Forms Document Message Bar form is opened in Adobe Reader. Displays the appearance of a form field when you create Show Field Preview When Creating Or Editing Form Fields or edit forms.
Page 208: Filling In Pdf Forms
ADOBE ACROBAT 3D VERSION 8 User Guide Filling in PDF forms Fill in and clear a form If a PDF form contains interactive form fields, you can fill in the form with one of the tools in the Select & Zoom...
Page 209 ADOBE ACROBAT 3D VERSION 8 User Guide • Export the form data. • Print the form. Clear a form in a browser ❖ Do either of the following: • Select the reset form button, if one exists. You cannot undo this action.
Page 210 You can spell-check the text you typed in note comments and form fields. If you want to check the spelling in a comment, first open the comment window. You cannot check the spelling of text in the underlying Adobe PDF document.
Page 211 ADOBE ACROBAT 3D VERSION 8 User Guide Correct a misspelling ❖ Right-click/Control-click the word in the form field or comment window, and then choose the correct word from the list of alternatives. Spell-check entries and comments Choose Edit > Check Spelling > In Comments. If the PDF document is open in a web browser, make sure that the Edit toolbar is open, and click the Spell Check button Click Start to begin the spell check.
Page 212: Submitting Forms
User Guide Commenting on forms Acrobat users can comment on PDF forms, just as on any other PDF. If the form creator has extended rights to Adobe Reader users, they can also add comments. Whether or not these comments are included when the form is submitted depends on how it’s submitted. For example, if you use Reader to print the form for mailing or faxing, the comments don’t appear.
Page 213: Planning A Pdf Form
PDF forms that can be filled in and submitted electronically through a network or Internet connection. Using LiveCycle Designer (included with Adobe Acrobat Professional for Windows), you can also create entirely new PDF forms from blank pages or from designer-created templates.
Page 214 ADOBE ACROBAT 3D VERSION 8 User Guide In Windows, you can start with an existing form or you can create a new one in an authoring Electronic documents application, such as Word, Excel, or InDesign, and convert it to PDF. Or you can start with an existing PDF and use Acrobat to add form fields and other forms features.
Page 215 ADOBE ACROBAT 3D VERSION 8 User Guide Note: You can start LiveCycle Designer from the Windows Start menu, or from within Acrobat Professional, either by choosing Forms > Create New Form and following the wizard for creating a new form or by selecting a Forms task in the Getting Started window.
Page 216 • Adobe Reader users. Consider granting Reader users extended rights for the form so they can save a copy of the completed form before submitting it.
Page 217 The form receiver can use Adobe Acrobat Capture to collect TIFF images from the fax Forms faxed to a fax server server and place them in an Adobe LiveCycle Designer Barcoded Forms Decoder watched folder, if the receiver owns those products.
Page 218 ADOBE ACROBAT 3D VERSION 8 User Guide See also “Create, test, and edit barcode fields” on page 219 “Manage custom barcode settings” on page 230 Form elements in Acrobat A PDF form created with Acrobat can contain the following types of elements:...
Page 219: Creating And Editing Forms
ADOBE ACROBAT 3D VERSION 8 User Guide Adobe Acrobat PDF form A. Digital signature field B. Combo box C. Text boxes D. Forms document message bar E. Check boxes F. Radio buttons G. List box H. Buttons See also “Setting action buttons in Acrobat” on page 232 “Enable Reader users to save form data”...
Page 220 Reader users so they have the ability to do so. These extended rights also include the ability to add comments, use the Typewriter tool, and digitally sign the PDF. Choose Advanced > Enable User Rights In Adobe Reader. Read the instructions that appear, and then click Save Now.
Page 221: Laying Out New Form Fields
“Accessibility features” on page 287 Adding JavaScript to forms The JavaScript language lets you create interactive web pages. Adobe has enhanced JavaScript so that you can easily integrate interactivity into PDF forms. The most common uses for JavaScript in Acrobat Professional forms are formatting, calculating, validating data, and assigning an action.
Page 222 ADOBE ACROBAT 3D VERSION 8 User Guide Create a new form field Do one of the following: • Choose Forms > Edit Form In Acrobat. • Choose View > Toolbars > Forms. In the Forms toolbar, select a forms tool, and do one of the following: •...
Page 223 ADOBE ACROBAT 3D VERSION 8 User Guide Copy an Acrobat form field You can create copies of a form field on a single page of a PDF form and you can copy a form field and paste it onto other pages. When you create duplicate form fields, replicas of the original field are added to one or more other pages, always in the same position on each page as the original.
Page 224 ADOBE ACROBAT 3D VERSION 8 User Guide • To duplicate the form field on a limited range of pages, click the From button, and type the start and ending pages on which you want the form field to appear. Note: Including or not including the page on which the form field originally appears doesn’t affect the duplication process.
Page 225 ADOBE ACROBAT 3D VERSION 8 User Guide Right-click/Control-click the form field that you want the other selected form fields to match, choose Size, and then select one of the following: Adjusts the heights without changing the widths. Height Adjusts the widths without changing the heights.
Page 226: Create/Test/Edit Barcode Fields
Developing Acrobat® Applications Using JavaScript™ on the JavaScript support page (English only) of the Adobe website. For information about basic JavaScript, refer to any of the many resources available on that subject. After inserting a barcode of maximum size, changing the cell size or decode condition may cause the barcode to cross the page borders.
Page 227 ADOBE ACROBAT 3D VERSION 8 User Guide JavaScript code is generated automatically to encode the selected fields in the XML or Tab Delimited format, the Barcode Field Properties dialog box closes, and the barcode for which you specified values appears on the form.
Page 228: Set Form-Field Tabbing Order In Acrobat
ADOBE ACROBAT 3D VERSION 8 User Guide • In the Options tab, select Compress Data Before Encoding To Barcode, but only if you will be using an Adobe software decoder (available separately). • In the Options tab, select a different Symbology option.
Page 229: Form Fields Behaviors
ADOBE ACROBAT 3D VERSION 8 User Guide Note: You can choose this command only if the tab order property in the Page Properties is set to Unspecified. Click Yes in the message that appears to automatically determine the tab order.
Page 230 ADOBE ACROBAT 3D VERSION 8 User Guide Note: Some basic options can be changed on the Properties toolbar, which you can open or hide by choosing View > Toolbars > Properties Bar. Open the Properties dialog box using one of the following methods: •...
Page 231 Note: If you are planning to decode the barcode using a handheld laser scanner, avoid creating barcodes wider than 4 inches (10.2 cm). Taller and narrower barcodes generally work better with handheld scanners. Barcode height and width will not be an issue if you are using an Adobe barcode decoder (available separately). •...
Page 232 ADOBE ACROBAT 3D VERSION 8 User Guide Check boxes Specifies the shape of the marker that appears inside the check box when the user selects it: Check Check Box Style (the default), Circle, Cross, Diamond, Square, or Star. This property does not alter the shape of the check box itself.
Page 233 ADOBE ACROBAT 3D VERSION 8 User Guide Allows single-click selection of multiple related Buttons With The Same Name And Value Are Selected In Unison radio buttons. For example, if the user selects a radio button that has the same field name and export value as another, both radio buttons are selected.
Page 234 ADOBE ACROBAT 3D VERSION 8 User Guide Displays the list of triggers and actions that you’ve defined. Actions Change the order in which the selected action appears listed under the trigger. (Available only Up and down arrows when you have defined multiple actions for the same trigger.) Opens a dialog box with specific options for the selected action.
Page 235 ADOBE ACROBAT 3D VERSION 8 User Guide • Allows changes only to the form fields you select by clicking the Pick button and selecting All Fields Except These check boxes for the fields that you want the user to be able to edit after signing.
Page 236 ADOBE ACROBAT 3D VERSION 8 User Guide For a nine-digit U.S. Social Security Number. Hyphens are inserted automatically after the Social Security Number third and fifth digits. Changes the format category to Custom and makes another text box available, in which you can type Arbitrary Mask a custom format.
Page 237 To get the JavaScript for Acrobat API Reference, go to the JavaScript support page (English only) of the Adobe website. Validation tab for form field properties The Validation tab appears only in the Text Field Properties and Combo Box Properties dialog boxes. Validation properties restrict entries to specified ranges, values, or characters, ensuring that users enter the appropriate data for a specified form field.
Page 238 ADOBE ACROBAT 3D VERSION 8 User Guide All of these processes begin by opening the barcode form field properties dialog box, which you can do by using the Select Object tool (Tools > Advanced Editing > Select Object Tool) to select a barcode form field, and then choosing Forms >...
Page 239: Setting Action Buttons In Acrobat
ADOBE ACROBAT 3D VERSION 8 User Guide Note: Changing the default properties does not change the settings for existing form fields of that type. The new defaults apply only to new fields that you create. Setting action buttons in Acrobat About buttons Buttons are most commonly associated with forms, but you can add them to any document.
Page 240 ADOBE ACROBAT 3D VERSION 8 User Guide Add a submit button Forms that will be returned by a network or Internet connection must have a submit button, which users click to send completed forms back to you. Using the Button tool, create a button and set options in the General and Options tabs.
Page 241 ADOBE ACROBAT 3D VERSION 8 User Guide • To align, center, or distribute the button with other form fields, or to resize or duplicate the button, right-click (Windows) or Control-click (Mac OS) the button, and then choose an option from the context menu.
Page 242 ADOBE ACROBAT 3D VERSION 8 User Guide Scales the icon as defined only if it is smaller than the button. Icon Is Too Small From the Scale menu, select whether or not to scale the icon proportionally. If the icon is scaled nonpropor...
Page 243: Distributing Forms
ADOBE ACROBAT 3D VERSION 8 User Guide Distributing forms Distribute a form by email If you want to distribute the form immediately and through your default email application, you can complete the distribution process entirely in the Distribute Form wizard. However, if you want to distribute the form later, or if you want to distribute it through a web-based email account, the process is slightly different.
Page 244: Publishing Interactive Web Forms
Requirements • The form must be an Adobe XFA form, which is the format applied by LiveCycle Designer. If you edited the form in Acrobat, you must save it in LiveCycle Designer (available only for Windows) before you can use the send- secure feature.
Page 245 PDF The Complete Document the FDF option, it is useful for preserving digital signatures. Note: If the users that fill in the PDF form are using Adobe Reader, you must choose either FDF or XFDF for the Export Format option.
Page 246 Windows than on Mac OS. In Windows, the Import Form Data action searches the Acrobat or Acrobat Reader folder, the current folder, the System folder, the Windows folder, My Documents\Adobe\Acrobat, and the folders that are in the PATH statement. On Mac OS, the Import Form Data action searches the Acrobat or Acrobat Reader folder and the System Preferences folder.
Page 247: Collecting And Managing Form Data
You can also create a data set file after the distribution process and then add individual records to that file. For more information, choose Help > Complete Adobe Acrobat 8 Professional Help, and search for “About PDF packages” and “Distributing forms. ”...
Page 248 ADOBE ACROBAT 3D VERSION 8 User Guide • Choose a data set file from the menu. • Type the path to the data set file. Click Add File, and navigate to the returned form. Repeat the previous step as many times as necessary to add more returned forms.
Page 249 ADOBE ACROBAT 3D VERSION 8 User Guide Note: Some formats are available only for specific types of PDF forms, depending on the application used to create the form, such as Acrobat or LiveCycle Designer. Data you import from a text file (.txt) must be formatted in tab-delimited rows that form columns.
Page 250 ADOBE ACROBAT 3D VERSION 8 User Guide Search for forms It is not necessary to have any PDF open when you search for forms. Choose Forms > Track Forms. In the Search text box at the top of the Forms Tracker, type all or part of the filename for the forms you want to find, and then click Search.
Page 251: Chapter 8: Security
Document security is similar to home security. Just as you lock your doors to prevent someone from entering your house without permission, you use security features to lock an Adobe PDF. For example, you can use passwords to restrict users from opening, printing, and editing PDFs. You can use a certificate to encrypt PDFs so that only an approved list of users can open them.
Page 252 Create a self-signed digital ID A digital ID is required to sign documents and apply certificate security. Self-signed digital IDs created from Acrobat may be adequate for many situations. See the Adobe website for information on acquiring a digital ID from Adobe security partners.
Page 253 ADOBE ACROBAT 3D VERSION 8 User Guide Share your certificate Your digital ID includes a certificate that others require to validate your signature and encrypt documents for you. Choose Advanced > Security Settings. Select Digital IDs on the left. Select the ID you want to share, and click Export Follow the on-screen instructions to email the certificate or save it to a file.
Page 254: Opening Restricted Documents
ADOBE ACROBAT 3D VERSION 8 User Guide Recipients can extract and save the encrypted documents. Once saved, the documents are no longer encrypted. See also “Create secure attachments” on page 268 Opening restricted documents Open secured PDFs If you receive a PDF that is protected by security features, you may need a password to open the document. Some protected documents have restrictions that prevent you from printing, editing, or copying content in the document.
Page 255: Removing Sensitive Content
Allows Acrobat to read data from stream objects in a PDF. Stream objects are URLs or file Allow External Content specifications identified by flags, as specified in PDF Reference Version Fifth Edition: Adobe Portable Document Format Version 1.6. Use this option if you’re a PDF developer who creates PDF files that contain streams, or if you work with these types of files.
Page 256 Note: When you remove checked items, additional items are automatically removed from the document: digital signa tures; document information added by third-party plug-ins and applications; and special features that enable Adobe Reader users to review, sign, and fill in PDF documents.
Page 257 ADOBE ACROBAT 3D VERSION 8 User Guide Text marked for redaction (left), and redacted (right) Choose View > Toolbars > Redaction. (Optional) To set the appearance of redaction marks, click Redaction Properties. Select the Mark For Redaction tool Mark items you want to remove by doing any of the following: •...
Page 258 ADOBE ACROBAT 3D VERSION 8 User Guide • To mark none of the occurrences, close the Search window or click New Search to start over. If you selected occurrences that you want to mark for redaction, click Mark Checked Results For Redaction.
Page 259 ADOBE ACROBAT 3D VERSION 8 User Guide Displays custom text in the selected color, which you can change by clicking the color swatch. Font Color Fills the redacted area with as many instances of the custom text as needed, without changing Repeat Overlay Text the font size.
Page 260: Creating Or Obtaining Digital Ids
Because the certificate authority is responsible for verifying your identity to others, choose one that is trusted by major companies doing business on the Internet. See the Adobe website for information about Adobe security partners that offer digital IDs and other security solutions.
Page 261 ADOBE ACROBAT 3D VERSION 8 User Guide Register a digital ID You must register your digital ID in Acrobat before you can use it. If you obtained or created a digital ID file that doesn’t appear in your list of digital IDs, you can search for the missing digital ID file and add it to the list. You can identify digital ID files by their file extensions.
Page 262 ADOBE ACROBAT 3D VERSION 8 User Guide Specify a filename and location for the digital ID file. Type a password; passwords are case-sensitive, must contain at least six characters, and may not contain double quotation marks or the following characters: ! @ # $ % ^ & * , | \ ; < > _. Type the same password in both the Password and Confirm Password boxes.
Page 263 ADOBE ACROBAT 3D VERSION 8 User Guide Change the signing method You may need to specify a different signing method than the default security method provided in Acrobat. If necessary, install a third-party signature provider. Choose Edit > Preferences (Windows) or Acrobat > Preferences (Mac OS), and click Security on the left.
Page 264 ADOBE ACROBAT 3D VERSION 8 User Guide Delete your digital ID When you delete a digital ID in Acrobat, you delete the actual PKCS #12 file that contains both the private key and the certificate. Before you delete your digital ID, make sure that it isn’t in use by other programs or required by any documents for decryption.
Page 265: Sharing And Managing Certificates
ADOBE ACROBAT 3D VERSION 8 User Guide Sharing and managing certificates Sharing certificates with others Your digital ID includes a certificate that others require to validate your digital signature and to encrypt documents for you. If you know that others will need your certificate, you can send it in advance to avoid delays when exchanging secure documents.
Page 266 ADOBE ACROBAT 3D VERSION 8 User Guide Type your name, email address, and contact information. To allow other users to add your certificate to their list of trusted identities, select Include My Certificates. Select whether to email the request or save it as a file to email later, and then click Next.
Page 267 ADOBE ACROBAT 3D VERSION 8 User Guide If you’re prompted to validate the certificate before installing it, note the MD5 digest and SHA1 digest values (fingerprint). Contact the certificate’s originator to confirm that the values are correct. The certificate should be trusted only if the values are correct.
Page 268 ADOBE ACROBAT 3D VERSION 8 User Guide Select the contact, and click Details. Select the certificate name, and click Show Certificate. Click the Revocation tab, and then click Check Revocation. The results of the revocation check appear in the Details box.
Page 269: Directory Servers
ADOBE ACROBAT 3D VERSION 8 User Guide Directory servers About directory servers Directory servers are commonly used as centralized repositories of identities within an organization. As such, the server acts as an ideal location to store user certificates in enterprises that use certificate encryption. Directories help you locate certificates from network servers, including LDAP (Lightweight Directory Access Protocol) servers.
Page 270: Securing Pdfs
If you often apply the same security settings to PDFs, consider creating a security policy to simplify your workflow. Both Adobe LiveCycle Policy Server and certificate encryption let you save settings as a policy. If you apply security settings to large collections of PDFs, you can automate the steps by using the Batch Processing command.
Page 271 The following options aren’t available in FIPS mode: • Applying password-based security policies to documents. You can use public key certificates or Adobe LiveCycle Policy Server to secure the document, but you cannot use password encryption to secure the document.
Page 272 ADOBE ACROBAT 3D VERSION 8 User Guide See also “Secure PDFs using policies” on page 273 Add a password and security Click the Secure button in the Tasks toolbar, and choose Password Encrypt. Click Yes to the prompt about changing the security, and if necessary, type the Permissions password that lets you change security settings.
Page 273 Use A Password To Restrict Editing And Printing Of The Document If the file is opened in Adobe Acrobat, the user can view the file but must enter the specified Permissions password in order to change the file’s Security and Permissions settings. If the file is opened in Illustrator, Photoshop, or InDesign, the user must enter the Permissions password, since it is not possible to open the file in a view-only mode.
Page 274 From the Encryption Algorithm menu, choose 128-bit AES or 128-bit RC4. If you select 128-bit AES, Adobe Acrobat 7.0 or later or Adobe Reader 7.0 or later is required to open the document. Click Next. Select the digital ID you want to use.
Page 275 ADOBE ACROBAT 3D VERSION 8 User Guide Click Change Settings. Do any of the following, and then click Next. • To encrypt different document components, select that option. • To change the encryption algorithm, choose it from the menu. Do any of the following: •...
Page 276: Security Policies
User policies for passwords and public key certificates are stored on your local computer. If you have access to Adobe LiveCycle Policy Server, you can create a user policy that’s stored on a policy server and is available only to you.
Page 277 LiveCycle Policy Server can be configured to run with LDAP, ADS, and other enterprise systems. Policies provided by Adobe LiveCycle Policy Server are stored on the server and can be refreshed from the server. You must connect to Adobe LiveCycle Policy Server to use these server policies.
Page 278 The policies for password and certificate security are stored on the local computer. When you create a user security policy using Adobe LiveCycle Policy Server, the policy is stored on a server, letting you audit actions and change security settings dynamically. You can use Adobe LiveCycle Policy Server if your company has licensed the software and made it available to you.
Page 279 Click Finish. Create a user policy with Adobe LiveCycle Policy Server When you create a user policy using the Adobe LiveCycle Policy Server, you’re redirected to the Adobe LiveCycle Policy Server web page. Choose Advanced > Security > Manage Security Policies.
Page 280 To edit organizational policies, you must be the policy administrator. For details on editing security policies, click the Secure button in the Tasks toolbar, choose Adobe Policy Server > Manage My Account, and then click Help in the upper right corner.
Page 281: Chapter 9: Digital Signatures Quickstart
Document authors can attest to the contents of their documents by adding a certifying signature. If you receive a signed Adobe PDF, status icons let you know if the signature is valid. If a signature is questionable, you can verify it manually.
Page 282: Digital Signatures
Note: For the latest information about digital signatures, choose Help > Online Support > Knowledge Base to open the Adobe Acrobat support page on the Adobe website, and then search for “digital signatures. ”...
Page 283 ADOBE ACROBAT 3D VERSION 8 User Guide Valid digital signature in a PDF form See also “About digital IDs” on page 253 Create the signature appearance You can set the appearance of your digital signature by selecting options in the Security Preferences. For example, you can include an image of your handwritten signature, a company logo, or a photograph.
Page 284 ADOBE ACROBAT 3D VERSION 8 User Guide Displays only the default digital signature icon and your name as it appears in your digital ID file. Name For Configure Text, select the options that you want to appear in the signature. Distinguished Name shows the user attributes defined in your digital ID, including your name, organization, and country.
Page 285: Signing Pdfs
Silanis and the Communication Intelligence Corporation (CIC), provide this capability in an Acrobat supported plug-in. These plug-ins may limit your access of certain encryption features in Acrobat. For more information about third-party providers, visit the Adobe website. Signing PDFs...
Page 286 ADOBE ACROBAT 3D VERSION 8 User Guide • Review all the pages in a document before you sign. Documents may contain signature fields on multiple pages. When you sign one field, your signature appears in all occurrences of the field, whether you approve those pages or not.
Page 287 ADOBE ACROBAT 3D VERSION 8 User Guide If you chose Place Signature, you’re prompted to draw a signature field for your signature. If you haven’t specified a digital ID, you’re prompted to find or create one. In the Sign Document dialog box, choose the digital ID you want to use. If you defined a personalized signature, choose it from the menu.
Page 288 • Disable or remove content that could modify the document or compromise its integrity, such as JavaScripts, actions, or embedded media. • If you intend for others to sign the document, enable usage rights to let Adobe Reader users add a digital signature (choose Advanced > Enable Usage Rights In Adobe Reader).
Page 289: Validating Signatures
ADOBE ACROBAT 3D VERSION 8 User Guide Note: If you enabled View Documents In Preview Document Mode When Signing in the Security Preferences, click Sign Document in the document message bar. Click OK in the Save As Certified Document dialog box.
Page 290 ADOBE ACROBAT 3D VERSION 8 User Guide • The red x icon indicates that the signature is invalid. • The caution triangle icon indicates that the document was modified after the signature was added. • The question mark icon indicates that the signature couldn’t be validated because the signer’s certificate isn’t in your list of trusted identities.
Page 291 ADOBE ACROBAT 3D VERSION 8 User Guide See also “Validate a timestamp certificate” on page 285 “Sign in Preview Document mode” on page 280 “View previous versions of a signed document” on page 286 Set signature verification preferences Before you open signed documents, set your preferences to optimize Acrobat for validating signatures.
Page 292 ADOBE ACROBAT 3D VERSION 8 User Guide Verify signatures in the Signatures panel. Display the Signatures panel ❖ Choose View > Navigation Panels > Signatures, or click the Signatures button in the navigation pane. You can right-click/Control-click a signature field in the Signatures panel to do most signature-related tasks, including adding, clearing, and validating signatures.
Page 293 ADOBE ACROBAT 3D VERSION 8 User Guide View previous versions of a signed document Each time a document is signed, a signed version of the PDF is saved with the PDF. Each version is saved as append only so that it cannot be modified. All signatures and their corresponding versions can be accessed from the Signa...
Page 294: Chapter 10: Accessibility, Tags, And Reflow
A document or application is accessible if it can be used by people with disabilities—such as mobility impairments, blindness, and low vision—and not just by people who can see well and use a mouse. Accessibility features in Adobe Acrobat, Adobe Reader, and Adobe Portable Document Format (PDF) make it easier for people with disabilities to use PDF documents and forms, with or without the aid of assistive software and devices such as screen readers, screen magnifiers, and braille printers.
Page 295 ADOBE ACROBAT 3D VERSION 8 User Guide • Tools for creating accessible PDF forms Though Acrobat Standard provides some functionality for making existing PDFs accessible, you must use Acrobat Professional or Acrobat 3D to perform certain tasks—such as editing reading order or editing document structure tags—that may be necessary to make some PDF documents and forms accessible.
Page 296 ADOBE ACROBAT 3D VERSION 8 289 User Guide Security that doesn’t interfere with assistive software Some authors of PDFs restrict users from printing, copying, extracting, adding comments to, or editing text. The text of an accessible PDF must be available to a screen reader. You can use Acrobat to ensure that security settings don’t interfere with a screen reader’s ability to convert the on-screen text to speech.
Page 297: Checking The Accessibility Of Pdfs
PDF in detail. Note: The accessibility checker tools can help to identify areas of documents that may be in conflict with the Adobe inter pretation of the accessibility guidelines referenced in the application and its documentation. However, these tools don’t check documents against all accessibility criteria, including those in such referenced guidelines, and Adobe doesn’t...
Page 298 You may be able to use a screen reader with this document if your assistive technology product is registered with Adobe as a Trusted Agent. Contact your assistive technology product vendor.
Page 299 The set of accessibility criteria to check. For the Section 508 and W3C guidelines, the options area includes a Name Browse button that links to the website for the respective guidelines. Select Adobe PDF to choose from options for the Adobe PDF accessibility standard: •...
Page 300: Reading Pdfs With Reflow And Accessibility Features
ADOBE ACROBAT 3D VERSION 8 User Guide Reading PDFs with reflow and accessibility features Setting accessibility preferences Acrobat provides several preferences that help make the reading of PDFs more accessible for visually impaired and motion-impaired users, including preferences that control how PDFs appear on the screen and are read by a screen reader.
Page 301 ADOBE ACROBAT 3D VERSION 8 User Guide Accessibility preferences in Documents panel When deselected, this preference disables the auto-save Automatically Save Document Changes To Temporary File action. Each time a PDF is saved, the screen reader or magnifier must reload the document. This preference corre...
Page 302 ADOBE ACROBAT 3D VERSION 8 User Guide Uses the reading order specified in the Reading preferences Override The Reading Order In Tagged Documents instead of that specified by the tag structure of the document. Use this preference only when you encounter problems in poorly tagged PDFs.
Page 303 ADOBE ACROBAT 3D VERSION 8 User Guide Navigate and control the application with the keyboard You can navigate by using the keyboard instead of the mouse. Several keyboard access features are available on Mac OS; see the documentation for your operating system for details. On Windows, some of the keyboard shortcuts used to navigate in Acrobat may differ from those used in other Windows applications.
Page 304 ADOBE ACROBAT 3D VERSION 8 User Guide Save as accessible text for a braille printer Note: This document uses the term “braille printer” to refer to any device that is used to convert accessible text to a form that can be used by a person with blindness or low vision.
Page 305 ADOBE ACROBAT 3D VERSION 8 User Guide Reflow a tagged PDF ❖ Do one of the following: • Choose View > Zoom > Reflow. • Press Ctrl+4/Command+4. If the Page Display setting for the document is Two-Up before you choose Reflow view, the Page Display setting automatically becomes Single Page when the document is reflowed.
Page 306: Creating Accessible Pdfs
ADOBE ACROBAT 3D VERSION 8 User Guide Do one of the following: • Choose View > Read Out Loud > Read This Page Only or press Shift+Ctrl+V/Shift+Command+V. • Choose View > Read Out Loud > Read To End Of Document or press Shift+Ctrl+B/Shift+Command+B.
Page 307 “Creating a tagged PDF from an authoring application” on page 302. Note: If you intend to design PDF forms, Adobe recommends using Adobe LiveCycle Designer, which is dedicated to the design of interactive and static forms. LiveCycle Designer adds structure tags to forms, improving accessibility.
Page 308 To tag a PDF in Acrobat, use the Add Tags To Document command. This command works on any untagged PDF, such as one created with Adobe PDF Printer. Acrobat analyzes the content of the PDF to interpret the individual page elements, their hierarchical structure, and the intended reading order of each page, and then builds a tag tree that reflects that information.
Page 309 Creating a tagged PDF from an authoring application In most cases, you create tagged PDFs from within an authoring application, such as Adobe FrameMaker®, Adobe InDesign, or Microsoft Word. Creating tags in the authoring application generally provides better results than adding tags in Acrobat.
Page 310 Professional or Acrobat 3D and perform other accessibility tasks. If you often process complex untagged PDF forms, consider purchasing Adobe PDF Forms Access. Its tagging feature is optimized for interpreting forms content, and its tags editor is much easier to use than the tags editor in Acrobat Professional or Acrobat 3D for correcting tagging problems in forms.
Page 311: Workflow For Creating Accessible Pdf Forms
ADOBE ACROBAT 3D VERSION 8 User Guide this case, producing an untagged PDF form from the authoring application is sometimes the better course. You can then use the Forms tools in Acrobat Professional or Acrobat 3D to add fillable form fields before you tag the entire document.
Page 312: Making Existing Pdfs Accessible
ADOBE ACROBAT 3D VERSION 8 User Guide Making existing PDFs accessible Add tags to an existing PDF Creating a tagged document directly from an authoring application is the best way to make PDFs accessible. However, if a PDF was created without tags, you can add them using Add Tags To Document.
Page 313 ADOBE ACROBAT 3D VERSION 8 User Guide • Fix the tagging of simple tables, and prepare complex tables for more advanced manipulation in the logical structure tree • Remove nonessential content, such as ornamental page borders, from the logical structure tree To perform more advanced reading order and tagging tasks—such as fixing complex tables, removing obsolete tags...
Page 314 ADOBE ACROBAT 3D VERSION 8 User Guide Shows content elements as highlighted areas that contain numbers to indicate the reading Show Page Content Order order. Specify the highlight color by clicking the color swatch. Highlights the content of individual table cells. Specify the highlight color by clicking the color Show Table Cells swatch.
Page 315 ADOBE ACROBAT 3D VERSION 8 User Guide Check the reading order of text within each highlighted region. Zooming in can make this step easier. Check the numbered order of all highlighted regions. If consecutive, numbered regions don’t follow one another, reorder them in the Order tab.
Page 316 ADOBE ACROBAT 3D VERSION 8 User Guide Change the tag for a region If Acrobat tags a page element incorrectly, you can change the tag type for the highlighted region. Select the TouchUp Reading Order tool. In the TouchUp Reading Order dialog box, select Show Page Content Order.
Page 317 ADOBE ACROBAT 3D VERSION 8 User Guide In the TouchUp Reading Order dialog box, click the button corresponding to the appropriate heading tag (for example, Heading 1, Heading 2). After applying heading tags, you can convert the headings to bookmarks to improve navigation. For more infor...
Page 318 ADOBE ACROBAT 3D VERSION 8 User Guide • To include a caption that is grouped with the figure, select the figure and caption, and click the Figure/Caption button in the dialog box. Check and add alternate text for figures If you want screen readers to describe graphical elements that illustrate important concepts in a document, you must provide the description using alternate text.
Page 319: Remove Or Replace Document Structure Tags
Remove or replace document structure tags If adding tags to a PDF in Adobe Acrobat results in a tagging structure that is overly complicated or too problematic to fix, you can use the TouchUp Reading Order tool to remove or replace the current structure. If the document contains mostly text, you can select a page and then remove headings, tables, and other elements to create a cleaner, simpler tagging structure.
Page 320: Set The Document Language
For instructions on how to set document security, see “Set passwords for PDFs” on page 264. If your assistive technology product is registered with Adobe as a Trusted Agent, you can read PDFs that might be inaccessible to another assistive technology product. Acrobat recognizes when a screen reader or other product is a Trusted Agent and overrides security settings that would typically limit access to the content for accessibility purposes.
Page 321: Editing Document Structure With The Content And Tags Tabs
Because you can damage a PDF by editing content objects, make sure that you’re familiar with PDF structure before you make any changes. For comprehensive information about PDF structure, see the PDF Reference Fifth Edition: Adobe Portable Document Format Version 1.6, on the PDF reference page (English only) of the Adobe website.
Page 322 Note: For more information on logical structures, refer to the PDF Reference Fifth Edition: Adobe Portable Document Format Version 1.6, on the PDF reference page (English only) of the Adobe website.
Page 323 ADOBE ACROBAT 3D VERSION 8 User Guide Edit tags with the Tags tab You can edit a tag title, change a tag location, or change the tag type for an element. All page content must be tagged, marked as an artifact, or removed from the logical structure tree.
Page 324: Add Alternate Text And Supplementary Information To Tags
Screen readers can read the URLs of web links out loud, but adding meaningful alternate text to links can help users immensely. For example, by adding alternate text you can have a screen reader tell a user to “go to the Acrobat acces sibility page of adobe.com” rather than “go to http://www.adobe.com/products/acrobat/solutionsacc.html. ” You add alternate text to the tag of a link.
Page 325: Add Tags To Comments
ADOBE ACROBAT 3D VERSION 8 User Guide To find a tag more easily, use the TouchUp Reading Order tool to select the figure—or text near the figure—in the document pane, and then choose Find Tag From Selection from the Options menu in the Tags tab.
Page 326: Standard Pdf Tags
ADOBE ACROBAT 3D VERSION 8 User Guide Correct table tags with the Tags tab Use the TouchUp Reading Order tool to make sure that tables are tagged correctly. If you need to structure figures and text within the cells of your table, you may prefer to re-create the table in the authoring application before you convert it as an accessible PDF.
Page 327 Note: You can view and edit the role map of a PDF by choosing Options > Edit Role Map in the Tags tab. The standard Adobe element tag types are available in the New Tag dialog box and in the TouchUp Properties dialog box in Acrobat Professional or Acrobat 3D.
Page 328 ADOBE ACROBAT 3D VERSION 8 User Guide Table of contents item element. An item contained in a list associated with a table of contents element. TOCI Table elements Table elements are special elements for structuring tables. Table element. A two-dimensional arrangement of data or text cells that contains table row elements as child Table elements and may have a caption element as its first or last child element.
Page 329: Chapter 11: Editing Pdfs
Chapter 11: Editing PDFs It’s a fact that Adobe PDF is unlike other document formats, in which you can freely copy, paste, and move text and images on a page. Instead, consider a PDF as a snapshot of your original file. Use Adobe Acrobat to touch up and enhance the file for readability and distribution, and reserve more substantial revisions for your source application.
Page 330: Edit Text
ADOBE ACROBAT 3D VERSION 8 User Guide (Optional) To add a description to distinguish the file from similar attachments, select the file in the Attachment panel, and choose Options > Edit Description. You can also collect files into a PDF package merge files into a single PDF.
Page 331: Page Thumbnails And Bookmarks
ADOBE ACROBAT 3D VERSION 8 User Guide See also “Edit text” on page 348 Edit an image You can change the size, location, and properties of an image in a PDF. Choose Tools > Advanced Editing > TouchUp Object Tool.
Page 332 ADOBE ACROBAT 3D VERSION 8 User Guide When you move, copy, or delete a page thumbnail, you actually move, copy, or delete the corresponding page. Create page thumbnails Because page thumbnails increase file size, they are not automatically created. After you create page thumbnails, you can embed them in the PDF.
Page 333 ADOBE ACROBAT 3D VERSION 8 User Guide Resize page thumbnails ❖ In the Pages panel, choose Reduce Page Thumbnails or Enlarge Page Thumbnails from the Options menu. Embed or unembed page thumbnails in a PDF ❖ In the Pages panel, choose Embed All Page Thumbnails or Remove Embedded Page Thumbnails from the Options menu.
Page 334 ADOBE ACROBAT 3D VERSION 8 User Guide About bookmarks A bookmark is a type of link with representative text in the Bookmarks panel in the navigation pane. Each bookmark goes to a different view or page in the document. Bookmarks are generated automatically during PDF creation from the table-of-contents entries of documents created by most desktop publishing programs.
Page 335 ADOBE ACROBAT 3D VERSION 8 User Guide Choose New Bookmark from the Options menu, or click the New Bookmark icon at the top of the Bookmarks panel. Type or edit the name of the new bookmark, and press Enter/Return. Edit a bookmark You can change a bookmark’s attributes at any time.
Page 336 ADOBE ACROBAT 3D VERSION 8 User Guide Change a bookmark’s destination Click the Bookmarks button, and select the bookmark. In the document pane, move to the location you want to specify as the new destination. If necessary, adjust the view magnification.
Page 337 PDF, or deleting pages. If you move or delete a parent tagged bookmark, its children tagged bookmarks are moved or deleted along with it. Many desktop publishing applications, such as Adobe InDesign and Microsoft Word, create structured documents. When you convert these documents to PDF, the structure is converted to tags, which support the addition of tagged bookmarks.
Page 338: Links And Attachments
ADOBE ACROBAT 3D VERSION 8 User Guide Links and attachments Create a link Links let you jump to other locations in the same document, to other electronic documents including attachments, or to websites. You can use links to initiate actions or to ensure that your reader has immediate access to related infor...
Page 339 ADOBE ACROBAT 3D VERSION 8 User Guide Edit a link You can edit a link at any time. You can change its hotspot area or associated link action, delete or resize the link rectangle, or change the destination of the link. Changing the properties of an existing link affects only the currently selected link.
Page 340 ADOBE ACROBAT 3D VERSION 8 User Guide Create web links from URLs You can automatically create links in a PDF from all URLs or from URLs on selected pages. When selected, the Create Links From URLs setting in the General preferences generates active links from text in all PDFs that you open.
Page 341 ADOBE ACROBAT 3D VERSION 8 User Guide Change or delete a destination ❖ In the Destinations panel, right-click/Control-click the destination, and choose a command: • To move to the target location, choose Go To Destination. • To delete the destination, choose Delete.
Page 342 ADOBE ACROBAT 3D VERSION 8 User Guide Note: The Attach A File button doesn’t appear by default. To add it, right-click/Control-click the toolbar background, choose More Tools, select Attach A File located under File Toolbar, and click OK. In the Add Attachment dialog box, select the file you want to attach, and click Open.
Page 343: Actions And Scripting
ADOBE ACROBAT 3D VERSION 8 User Guide Search in attachments When searching for specific words or phrases, you can include PDF attachments in the search. Search results from attachments appear in the Results list beneath the attachment filename and icon. Attachments in other formats are ignored by the search engine.
Page 344: Action Types
ADOBE ACROBAT 3D VERSION 8 User Guide Add actions with page thumbnails To enhance the interactive quality of a document, you can specify actions, such as changing the zoom value, to occur when a page is opened or closed. Click the Pages button on the left.
Page 345: Trigger Types
About JavaScript in Acrobat The JavaScript language was developed by Netscape Communications as a means to create interactive web pages more easily. Adobe has enhanced JavaScript so that you can easily integrate this level of interactivity into your PDF documents.
Page 346: Converted Web Pages
ADOBE ACROBAT 3D VERSION 8 User Guide Converted web pages Links and bookmarks in web pages You can work with a PDF document created from web pages the same way you work with any other PDF. Depending on how you configured Acrobat, clicking a link on a converted web page adds the page for that link to the end of the PDF, if it isn’t already included.
Page 347: Articles
ADOBE ACROBAT 3D VERSION 8 User Guide To not resubmit any previously submitted form data, deselect Resubmit Form Data. Be careful if you have Resubmit Form Data selected because it can result in duplicate purchases or other submissions. This option is available only if a form and query results are on the pages.
Page 348 Most desktop publishing programs allow you to generate article threads automatically as you convert the files to Adobe PDF. If the file you’re viewing has articles, you can show the names of the articles on a tab and navigate easily through them.
Page 349 ADOBE ACROBAT 3D VERSION 8 User Guide Click the plus sign (+) at the bottom of the selected box, and click OK when prompted to drag and create a new article box. An example of selecting an article with the Article tool Draw a new article box.
Page 350: Optimizing
ADOBE ACROBAT 3D VERSION 8 User Guide Optimizing PDF Optimizer PDF Optimizer provides many settings for reducing the size of PDF files. Some of the PDF Optimizer settings are comparable to the settings that are available when you create a PDF file using Distiller. Whether you use all of these settings or only a few depends on how you intend to use the files and on the essential properties a file must have.
Page 351 ADOBE ACROBAT 3D VERSION 8 User Guide (Optional) To save your customized settings, click the Save button and name the settings. (You can delete any saved settings by choosing it in the Settings menu and clicking the Delete button.) When you are finished selecting options, click OK.
Page 352 ADOBE ACROBAT 3D VERSION 8 User Guide Can be set only for JPEG and JPEG2000 compression. JPEG and JPEG2000 compression methods are Quality typically lossy, a process that permanently removes some pixel data. You can apply lossy JPEG or JPEG2000 compression to color images at various levels (minimum, low, medium, high, maximum).
Page 353 ADOBE ACROBAT 3D VERSION 8 User Guide Removes all versions of an image except the one destined for on-screen viewing. Some Discard All Alternate Images PDFs include multiple versions of the same image for different purposes, such as low-resolution on-screen viewing and high-resolution printing.
Page 354: Editing Text And Objects
ADOBE ACROBAT 3D VERSION 8 User Guide Applies Flate compression to all content streams and images In Streams That Use LZW Encoding, Use Flate Instead that use LZW encoding. Removes bookmarks that point to pages in the document that have been deleted.
Page 355 ADOBE ACROBAT 3D VERSION 8 User Guide Editing text with the TouchUp Text tool Edit text You can add or replace text only if the font used for that text is installed on your system. If the font isn’t installed on your system but is embedded or subsetted in the PDF, you can make changes only to color, word spacing, character spacing, baseline offset, or font size.
Page 356 To edit the text again, select the Typewriter tool, and then double-click in the Typewriter text. Note: To let Reader users type text in a PDF by using the Typewriter tool, open the PDF in Acrobat Professional, choose Tools > Typewriter > Enable Typewriter Tool In Adobe Reader, and save the PDF.
Page 357 ADOBE ACROBAT 3D VERSION 8 User Guide Insert special characters You can insert certain special characters (line breaks, soft hyphens, nonbreaking spaces, and em dashes) in a tagged PDF to improve the way it reflows. You can also insert these special characters in any PDF to improve the way it’s read by a screen reader or simply to edit it for general readability purposes.
Page 358 ADOBE ACROBAT 3D VERSION 8 User Guide Select an image file, and click Open. A copy of the image file appears in the center of the page, at the same resolution as the original file. Move or edit an object A selected object usually shows a bounding box.
Page 359 ADOBE ACROBAT 3D VERSION 8 User Guide • Right-click/Control-click the image and choose an option to move the image on the page. Resize an object Click the object with the TouchUp Object tool , the Select Object tool , or with the tool used to create it.
Page 360: Setting Up A Presentation
Note: If the image can’t open in Adobe Photoshop, verify that Photoshop is configured correctly. If a message asks whether to convert to ICC profiles, choose Don’t Convert. If the image window displays a checkerboard pattern when it opens, the image data could not be read.
Page 361 ADOBE ACROBAT 3D VERSION 8 User Guide Use the Full Screen button (circled) to view and navigate PDFs as a slide show. Define an initial view When a user opens your PDF document or PDF package, they see the initial view of the PDF. You can set the initial view to the magnification level, page, and page layout that you want to have appear.
Page 362 ADOBE ACROBAT 3D VERSION 8 User Guide Note: Users can exit Full Screen mode by pressing Esc if their preferences are set this way. However, in Full Screen mode, users cannot apply commands and select tools unless they know the keyboard shortcuts. You may want to set up page actions in the document to provide this functionality.
Page 363: Adding Movies And Sounds
Ensures that your clip is available to users who have not yet upgraded Acrobat 5 (And Earlier) Compatible Media from version 5.0 or earlier of Acrobat or Adobe Reader. This option requires that you select media that is playable in the QuickTime player.
Page 364 ADOBE ACROBAT 3D VERSION 8 User Guide To display an image in the play area when the movie isn’t playing, select a poster option, and then click OK. After you add the movie to the PDF, you can specify additional properties that determine how the clip appears and plays.
Page 365 ADOBE ACROBAT 3D VERSION 8 User Guide Select the rendition, and then click Edit Rendition. Specify the minimum system requirements, playback require ments, and other settings to differentiate it from other renditions. Add and edit as many renditions as needed.
Page 366 ADOBE ACROBAT 3D VERSION 8 User Guide Use this tab to determine how the movie clip is played. Playback Settings • Select whether you want the player to close after it plays the movie clip, be left open indefinitely, Keep Player Open or be left open for the number of seconds you specify.
Page 367: Document Properties And Metadata
ADOBE ACROBAT 3D VERSION 8 User Guide Type a description of the media file in the Alternate Text box. This description may be read aloud for visually impaired viewers. To change media settings, such as showing player controls and setting the volume level, select the media clip rendition, and click Edit Rendition.
Page 368 ADOBE ACROBAT 3D VERSION 8 User Guide See also “Securing PDFs” on page 263 “Create print presets” on page 443 Document Properties Shows basic information about the document. The title, author, subject, and keywords may have been Description set by the person who created the document in the source application, such as Word or InDesign, or by the person who created the PDF.
Page 369 Description tab of the Document Properties dialog box. Document metadata can be extended and modified using third-party products. The Extensible Metadata Platform (XMP) provides Adobe applications with a common XML framework that standardizes the creation, processing, and interchange of document metadata across publishing workflows. You can save and import the document metadata XML source code in XMP format, making it easy to share metadata among different documents.
Page 370 ADOBE ACROBAT 3D VERSION 8 User Guide • To replace the current metadata with a template of metadata, choose a template file (XMP) from the dialog box menu in the upper right corner. Save metadata as a template or file Choose File >...
Page 371: Layers
ADOBE ACROBAT 3D VERSION 8 User Guide Double-click an object on the page to show its metadata. The Model Tree opens and shows a hierarchical list of all structural elements. The selected object’s metadata appears as editable properties and values at the bottom of the Model Tree.
Page 372 ADOBE ACROBAT 3D VERSION 8 User Guide Note: A Lock icon in the Layers panel indicates that a layer is for information only. Locked layers can be created from AutoCAD and Visio files. Use the Layer Properties dialog box to change the visibility of a locked layer.
Page 373 ADOBE ACROBAT 3D VERSION 8 User Guide Note: The settings in the Layer Properties dialog box take effect only if Allow Layer State To Be Set By User Information is selected in the Documents preferences. If it is not selected, Layer Properties dialog box settings, other than Layer Name and Default State, are ignored.
Page 374 ADOBE ACROBAT 3D VERSION 8 User Guide Click the Create New Destination button or select New Destination from the Options menu, and name the destination. Select the Link tool , and drag in the document pane to create a link. (Because content is added to all layers, it doesn’t matter that you are apparently creating the link on the target layer.
Page 375: Processing In Batches
ADOBE ACROBAT 3D VERSION 8 User Guide See also “Move or edit an object” on page 351 Processing in batches About batch sequences When you apply one or more routine sets of commands to your files, you can save time and keystrokes by using an automated batch sequence—a defined series of commands with specific settings and in a specific order that you apply...
Page 376 ADOBE ACROBAT 3D VERSION 8 User Guide Enables users to download long documents incrementally. Fast Web View Opens all the specified files. This batch sequence creates PDFs for any input files if they are a supported Open All file type.
Page 377 ADOBE ACROBAT 3D VERSION 8 User Guide Expanding the command display in the Edit Sequence dialog box Make a batch sequence interactive If your work requires that different documents use slightly different options for the same commands, you can still use batch processing to automate the work.
Page 378 ADOBE ACROBAT 3D VERSION 8 User Guide In the Batch Edit Sequence dialog box, click Select Commands. Select a command on the left side of the Edit Sequence dialog box and click Add. Click Edit to change the settings for the selected command.
Page 379: Chapter 12: Searching And Indexing
Chapter 12: Searching and indexing You have lots of control and lots of possibilities for running effective and efficient searches in Adobe Acrobat. A search can be broad or narrow, including many different kinds of data and covering multiple Adobe PDFs.
Page 380: Searching Pdfs
ADOBE ACROBAT 3D VERSION 8 User Guide Choose In The Entire PDF Package. Or choose In Selected PDF Documents, and then select the desired PDFs from the list of PDFs included in the package. See also “Find text in multiple PDFs” on page 375 Search attachments You can search for words in single PDF or in multiple PDFs, along with any attached PDFs up to two levels deep.
Page 381 ADOBE ACROBAT 3D VERSION 8 User Guide See also “Show or hide layers” on page 364 “Examine a PDF for hidden content” on page 248 “Search and redact words” on page 250 Access the search features Where you start your search depends on the type of search you want to run. Use the Find toolbar for a quick search of the current PDF.
Page 382 Note: If documents are encrypted (have security applied to them), you cannot search them as part of a multiple- document search. You must open those documents first and search them one at a time. However, documents encrypted as Adobe Digital Editions are an exception and can be searched as part of a multiple-document search. See also “About PDF packages”...
Page 383: Advanced Search Options
ADOBE ACROBAT 3D VERSION 8 User Guide • To search only some PDFs in the package, choose In Selected PDF Documents. Then select the PDFs you want to search in the PDF package navigation area. If you want to specify additional search criteria, click Use Advanced Search Options, and select the options you want.
Page 384 ADOBE ACROBAT 3D VERSION 8 User Guide You can set a preference so that advanced search options always appear in the Search window. Access preferences by choosing Edit > Preferences (Windows) or Acrobat > Preferences (Mac OS). Then select Search under Categories.
Page 385 ADOBE ACROBAT 3D VERSION 8 User Guide • Indicates the information to be matched, which you type in. If the first menu selection Third box (value or text) is a date, you can click the arrow to open a calendar that you can navigate to find and select the date you want.
Page 386: Creating Pdf Indexes
ADOBE ACROBAT 3D VERSION 8 User Guide See also “Creating PDF indexes” on page 379 Search features preferences Access preferences for search features by choosing Edit > Preferences (Windows) or Acrobat > Preferences (Mac OS), and then clicking Search under Categories.
Page 387 ADOBE ACROBAT 3D VERSION 8 User Guide Update or remove the embedded index in a PDF Choose Advanced > Document Processing > Manage Embedded Index. Click either Update Index or Remove Index. Click OK in the confirmation message. About the Catalog feature You can define a specific group of PDFs as a catalog and create a unified index for that entire collection of documents.
Page 388 Subject entry and monthly or weekly as a Keywords entry for a single document. If you already have specialized training in Adobe PDF, you can define custom data fields, such as Document Type, Document Number, and Document Identifier, when you create the index. This is recommended only for advanced users and is not covered in Acrobat Complete Help.
Page 389 Excluding numbers can significantly reduce the size of an index, making searches faster. Select this option if your collection includes PDFs created before Acrobat 2.0, Add IDs To Adobe PDF v1.0 Files which did not automatically add identification numbers. ID numbers are needed when long Mac OS filenames are shortened as they are translated into MS-DOS filenames.
Page 390 ADOBE ACROBAT 3D VERSION 8 User Guide Note: The Custom Properties, Stop Words, and Tags settings apply to the current index only. To apply these settings globally to any index you create, you can change the default settings for custom fields, stop words, and tags in the Catalog panel of the Preferences dialog box.
Page 391 ADOBE ACROBAT 3D VERSION 8 User Guide The Force ISO 9660 Compatibility On Folders option is useful when you don’t want to change long PDF filenames to MS-DOS filenames as you prepare documents for indexing. However, you must still use MS-DOS file-naming conventions for the folder names (8 characters or fewer) even though this isn’t necessary for the filenames.
Page 392: Chapter 13: 3D Models
Chapter 13: 3D models Create Adobe PDFs from supported 3D and CAD file formats and retain the structure and detail of 3D models in a universally accepted format. Create PDFs from unsupported formats by capturing models in native applications or by opening and saving them in Adobe Acrobat 3D Toolkit, a separate application that’s included with Acrobat 3D.
Page 393 ADOBE ACROBAT 3D VERSION 8 User Guide You can also convert a 3D file into a new PDF or insert a model as a new page. See also “Add 3D models to a PDF page” on page 397 Insert a 3D model in an Office file With Acrobat 3D installed, you can insert most types of 3D models in Microsoft Word, Excel, and PowerPoint files.
Page 394 ADOBE ACROBAT 3D VERSION 8 User Guide Add comments to a 3D model By adding comments, you create a new view that’s associated with those comments. Select a tool from the Comment & Markup toolbar. Click in the 3D model to add a comment and create a new view in the Model Tree.
Page 395: Converting 3D Models
ADOBE ACROBAT 3D VERSION 8 User Guide Converting 3D models About supported 3D file formats Acrobat 3D can utilize a variety of file formats, including many types of 3D models. A list of the supported file formats appears in the Preferences dialog box (Edit > Preferences, and select Convert To PDF under Categories). You can bring supported file formats directly into PDFs using the following methods.
Page 396 From the desktop, you can drag a 3D file into Acrobat 3D (or onto the application icon) to create a new single-page PDF file. Or, you can right-click the 3D file and choose Convert To Adobe PDF (for a single file), Convert To Adobe PDF And Email, or Combine Supported Files In Acrobat (for the selected file plus additional files that you select in the dialog box that appears).
Page 397: Acrobat 3D Conversion Settings
PDFs that are interoperable with Computer Aided Manufacturing (CAM) and Computer Aided Engineering (CAE) applications. For a complete list of the file formats for which PRC settings are available, see http://www.adobe.com/go/kb401105. U3D is an open standard format adopted by ECMA International used primarily for visualization and publishing purposes.
Page 398 ADOBE ACROBAT 3D VERSION 8 User Guide PRC format settings in Acrobat 3D Conversion dialog box 3D conversion presets Provides optimum settings for the selected file format by balancing quality with PDF file size. Default Indicates that you’ve selected one or more individual settings. Click the plus sign (+) to save your selections Custom as a custom preset.
Page 399 ADOBE ACROBAT 3D VERSION 8 User Guide General tab These settings determine how the imported 3D model is presented in Acrobat 3D. Unlike the settings on the other tabs, General settings don’t affect the imported file itself. Specifies the background color that appears behind the 3D model. You can change the Default Background Color background color at any time by choosing an option from the Background Color menu on the 3D toolbar.
Page 400 ADOBE ACROBAT 3D VERSION 8 User Guide The amount (in millimeters) of lossy compression applied to geometry. For best results when Compress B-rep To exporting geometry, set the amount to 0.001 or leave this option unselected. You can compress the geometry after you convert the 3D file to PDF by right-clicking the 3D model and choosing Optimize PDF.
Page 401 ADOBE ACROBAT 3D VERSION 8 User Guide Specifies the angle of rotation for each axis. Rotate Alters the position of the model in three-dimensional space, relative to the origin. Translate Translates the entire model so that the center of its bounding box is at the origin [0,0,0] of Center Model At Origin the XYZ coordinate system.
Page 402: Capturing 3D Models
If a CAD file includes 2D drawings, you can convert them to PDF by using Acrobat Distiller. By using the Print command with the Adobe PDF printer from your application, you can convert the file to PDF in Distiller without manually starting Distiller.
Page 403 ADOBE ACROBAT 3D VERSION 8 User Guide After the initial capture with a CAD application, you can simply start Acrobat 3D, open the 3D file in the CAD application, and press the Print Screen key to capture. 3D capture settings You can change capture settings when capturing a 3D model from a CAD application or when editing capture settings in the Preferences dialog box.
Page 404: Adding 3D Models To Pdfs
ADOBE ACROBAT 3D VERSION 8 User Guide Specify settings for the selected file type, and then click OK. Note: You may need to restart the 3D application for your changes to take effect. Acrobat 3D Capture utility on UNIX The capture utility for UNIX lets you capture 3D models on a UNIX system. The capture utility includes a subset of the 3D viewing capabilities that are available in Acrobat 3D for Windows.
Page 405: Inserting 3D Models In Word, Excel, And Powerpoint Files
PDF. For Office 2007 applications, choose Acrobat Preferences, and then make sure that this option is selected. For other Office applications, choose Adobe PDF > Conversion Settings to select this option. In the Microsoft application, select the position where you want the 3D image to appear on the document page.
Page 406: Interacting With 3D Models
ADOBE ACROBAT 3D VERSION 8 User Guide Click OK to add the 3D object. Alter or manipulate 3D models (Word and Excel) In Microsoft Office applications, you can adjust the placement, background color, and other properties of inserted 3D models.
Page 407: 3D Toolbar Overview
ADOBE ACROBAT 3D VERSION 8 User Guide Selected 3D object A. Model Tree B. 3D toolbar C. 3D object 3D toolbar overview The 3D toolbar appears after you click the 3D model with the Hand tool, which also enables the 3D model and plays any animations associated with it.
Page 408: Examples Of Model Rendering Modes
ADOBE ACROBAT 3D VERSION 8 User Guide Note: The Walk tool is available when you select the Preferences setting that consolidates tools or when you right-click /Control-click the 3D model and choose Tools > Walk. Measures part sizes and distances in the 3D model.
Page 409 Note: The Edit In 3D Toolkit option is available only in 3D models that were converted to PDF using U3D settings. To edit a PRC-formatted 3D model, open it in the 3D authoring application that was used to create it. For information on how to edit 3D models, open Acrobat 3D Toolkit and choose Help > Adobe Acrobat 3D Toolkit Help.
Page 410 • To edit a 3D model in an open PDF, right-click the 3D model and choose Edit In 3D Toolkit. • To create a new 3D model, open Acrobat 3D Toolkit by choosing Start > Programs > Adobe Acrobat 3D Toolkit.
Page 411 ADOBE ACROBAT 3D VERSION 8 User Guide Model Tree overview The Model Tree appears in the navigation pane on the left side of the work area. You can also open the Model Tree by clicking the Toggle Model Tree button on the 3D toolbar, or by right-clicking/Control-clicking the 3D model and choosing Show Model Tree.
Page 412 ADOBE ACROBAT 3D VERSION 8 User Guide In some instances, the author of the PDF can set up a 3D model in the conversion settings so that clicking it automat ically displays the Model Tree. Hide, isolate, and change the appearance of parts Some 3D models are composed of individual parts.
Page 413 ADOBE ACROBAT 3D VERSION 8 User Guide View Product Manufacturing Information (PMI) If Product Manufacturing Information (PMI) from the original CAD file was imported during PDF conversion, you can view this information in the 3D model. PMI is a note, or series of notes, that are added to a CAD drawing to communicate manufacturing or inspection requirements and other data for a part or feature.
Page 414 ADOBE ACROBAT 3D VERSION 8 User Guide Create cross sections Displaying a cross section of a 3D model is like cutting it in half and looking inside. Use the Cross Section Controls dialog box to adjust the alignment, offset, and tilt of the cutting plane.
Page 415 ADOBE ACROBAT 3D VERSION 8 User Guide To understand how each axis divides the 3D model, select an axis and then drag the Offset slider back and forth and observe the changes in the embedded 3D model. Reverses the cross section. For example, if the top half of the model is cut off in the cross section, clicking Flip Flip displays the top half and cuts off the bottom half.
Page 416 ADOBE ACROBAT 3D VERSION 8 User Guide • To delete a measurement markup, click it with the 3D Measurement Tool and press Delete. While you measure, you can Alt-drag/Command-drag to rotate. Hold down Shift and drag to pan. Hold down Alt+Shift/Command+Shift and drag to zoom.
Page 417 ADOBE ACROBAT 3D VERSION 8 User Guide Measuring preferences Change the 3D Measuring preferences to determine how 3D data is measured. These options appear in the Measuring (3D) panel of the Preferences dialog box. Displays measurements based on the model units, if present, Use Scales And Units From Model (When Present) generated from the original 3D model.
Page 418 ADOBE ACROBAT 3D VERSION 8 User Guide Change the default view ❖ In the View pane of the Model Tree, do one of the following: • Select a view, and then choose Set As Default View from the Options menu.
Page 419 ADOBE ACROBAT 3D VERSION 8 User Guide 3D preferences In the 3D panel of the Preferences dialog box—Edit > Preferences (Windows) or Acrobat > Preferences (Mac OS)— you can determine whether the 3D toolbar and Model Tree are displayed by default. You can also specify a default renderer and determine whether animations are allowed.
Page 420 Add comments to a 3D object Note: Adobe Reader users can add comments to a PDF if the document author enables commenting for that PDF. Select a tool from the Comment & Markup toolbar. (The Text Edit tools have no effect on 3D objects.) Click inside the 3D object area to create a new comment and also a new view definition in the Model Tree with a default name such as “CommentView1.
Page 421: Exporting Geometry From 3D Models
ADOBE ACROBAT 3D VERSION 8 User Guide Note: If you delete one of these automatically generated commenting views, the associated comments are still available. You can view and select them in the Comments panel or in the Model Tree, where they are listed under the views.
Page 422: Format Options
ADOBE ACROBAT 3D VERSION 8 User Guide If a 3D model’s geometry was saved to PDF (using a PRC B-rep conversion setting), you can export and use it in CAM and CAE applications. Geometry is translated directly to standard file formats that comply with published specifica...
Page 423: Adding Functionality To 3D Designs With Javascript
Acrobat JavaScript support page (English only) on the Adobe website. JavaScript for Acrobat 3D Annotations API Reference contains detailed infor mation about using JavaScripts to manipulate 3D objects in PDFs. Developing Acrobat Applications Using JavaScript contains background information and tutorials, and JavaScript for Acrobat API Reference provides reference infor...
Page 424: Chapter 14: Color Management
A color management system translates colors with the help of color profiles. A profile is a mathematical description of a device’s color space. For example, a scanner profile tells a color management system how your scanner “sees” colors. Adobe color management uses ICC profiles, a format defined by the International Color Consortium (ICC) as a cross-platform standard.
Page 425: Do You Need Color Management
ADOBE ACROBAT 3D VERSION 8 User Guide Because no single color-translation method is ideal for all types of graphics, a color management system provides a choice of rendering intents, or translation methods, so that you can apply a method appropriate to a particular graphics element.
Page 426: Keeping Colors Consistent
Keeping colors consistent About color management in Adobe applications Adobe color management helps you maintain the appearance of colors as you bring images in from external sources, edit documents and transfer them between Adobe applications, and output your finished compositions. This system...
Page 427 Adobe applications” on page 421.) • If you use only one Adobe application, or if you want to customize advanced color management options, you can change color settings for a specific application. (See “Set up color management” on page 421.) 5.
Page 428 Open Bridge. To open Bridge from a Creative Suite application, choose File > Browse. To open Bridge directly, either choose Adobe Bridge from the Start menu (Windows) or double-click the Adobe Bridge icon (Mac OS). Choose Edit > Creative Suite Color Settings.
Page 429: Color-Managing Imported Images
How imported images are integrated into a document’s color space depends on whether or not the image has an embedded profile: • When you import an image that contains no profile, the Adobe application uses the current document profile to define the colors in the image.
Page 430 CMYK color policy back to Preserve Numbers (Ignore Linked Profiles). You can override safe CMYK settings when you print a document or save it to Adobe PDF. However, doing so may cause colors to be reseparated. For example, pure CMYK black objects may be reseparated as rich black. For more information on color management options for printing and saving PDFs, search in Help.
Page 431: Color-Managing Documents For Online Viewing
When you color-manage documents that will be viewed exclusively on the web, Adobe recommends that you use the sRGB color space. sRGB is the default working space for most Adobe color settings, but you can verify that sRGB is selected in the Color Settings dialog box (Photoshop, Illustrator, InDesign) or the Color Management preferences (Acrobat).
Page 432: Proofing Colors
ADOBE ACROBAT 3D VERSION 8 User Guide Color-managing PDFs for online viewing When you export PDFs, you can choose to embed profiles. PDFs with embedded profiles reproduce color consis tently in Acrobat 4.0 or later running under a properly configured color management system.
Page 433 ADOBE ACROBAT 3D VERSION 8 User Guide Soft-proof colors Choose View > Proof Setup, and do one of the following: • Choose a preset that corresponds to the output condition you want to simulate. • Choose Custom (Photoshop and InDesign) or Customize (Illustrator) to create a custom proof setup for a specific output condition.
Page 434: Color-Managing Documents When Printing
Your options for printing color-managed documents depend on the Adobe application you use, as well as the output device you select. In general, you have the following choices for handling colors during printing: • Let the printer determine colors.
Page 435 Color-managing PDFs for printing When you create Adobe PDFs for commercial printing, you can specify how color information is represented. The easiest way to do this is using a PDF/X standard; however, you can also specify color-handling options manually in...
Page 436: Working With Color Profiles
Describe what colors an input device is capable of capturing or scanning. If your digital camera Input device profiles offers a choice of profiles, Adobe recommends that you select Adobe RGB. Otherwise, use sRGB (which is the default for most cameras). Advanced users may also consider using different profiles for different light sources. For scanner profiles, some photographers create separate profiles for each type or brand of film scanned on a scanner.
Page 437 R=127, G=12, B=107 is just a set of numbers that different devices will display differently. But when tagged with the Adobe RGB color space, these numbers specify an actual color or wavelength of light–in this case, a specific color of purple.
Page 438: Calibrate And Profile Your Monitor
ADOBE ACROBAT 3D VERSION 8 User Guide Monitor calibration involves adjusting the following video settings: The overall level and range, respectively, of display intensity. These parameters work just as Brightness and contrast they do on a television. A monitor calibration utility helps you set an optimum brightness and contrast range for calibration.
Page 439 To embed a color profile in a document you created in Illustrator, InDesign, or Photoshop, you must save or export the document in a format that supports ICC profiles. Save or export the document in one of the following file formats: Adobe PDF, PSD (Photoshop), AI (Illustrator), INDD (InDesign), JPEG, Photoshop EPS, Large Document Format, or TIFF.
Page 440 ADOBE ACROBAT 3D VERSION 8 User Guide Lets you select a different profile. The application assigns the new profile to the document without Profile converting colors to the profile space. This may dramatically change the appearance of the colors as displayed on your monitor.
Page 441: Color Settings
Color settings Customize color settings For most color-managed workflows, it is best to use a preset color setting that has been tested by Adobe Systems. Changing specific options is recommended only if you are knowledgeable about color management and very confident about the changes you make.
Page 442 Adobe RGB is recommended when you prepare documents for print, because Adobe RGB’s gamut includes some printable colors (cyans and blues in particular) that can’t be defined using sRGB. Adobe RGB is also a good choice when working with images from professional-level digital cameras, because most of these cameras use Adobe RGB as their default color space.
Page 443 ADOBE ACROBAT 3D VERSION 8 User Guide However, some existing documents may not use the working space profile that you have specified, and some existing documents may not be color-managed. It is common to encounter the following exceptions to your color-managed workflow: • You might open a document or import color data (for example, by copying and pasting or dragging and dropping)
Page 444 ADOBE ACROBAT 3D VERSION 8 User Guide view colors accurately in Adobe applications. Select this option if you want to use a safe CMYK workflow. In InDesign, you can override this policy on a per-object basis by choosing Object > Image Color Settings.
Page 445 In general, it is best to use the default rendering intent for the selected color setting, which has been tested by Adobe Systems to meet industry standards. For example, if you choose a color setting for North America or Europe, the default rendering intent is Relative Colorimetric.
Page 446: Chapter 15: Printing
Chapter 15: Printing Whether you send a quick draft to an inkjet or laser printer, provide a multicolored document to an outside service provider, or print a complex technical document with custom page sizes, you can set options in the Print dialog box to ensure that the finished document appears as intended.
Page 447: Basic Printing Tasks
ADOBE ACROBAT 3D VERSION 8 User Guide Select Output on the left, and then choose Separations or In-RIP Separations from the Color menu. Select a color profile and specify other print options as desired. See also “Print color separations” on page 456...
Page 448 ADOBE ACROBAT 3D VERSION 8 User Guide • Prints document contents, form fields, and comments. Document And Markups • Prints the document, form fields, and stamps, but no other markups, such as note Document And Stamps comments and pencil lines.
Page 449 Forces all nonwhite color to print as black. This option is useful for printing Print Color As Black (Windows) engineering drawings that have lightly colored lines. If you’re connected to the Internet, this option connects to the Adobe website for information on how Printing Tips to troubleshoot printing problems.
Page 450 ADOBE ACROBAT 3D VERSION 8 User Guide Print layers Normally, when you print a PDF that contains layers, just the content that is visible on-screen is printed. However, the creator of a layered PDF can specify that some layered content, such as watermarks or confidential information, must (or must not) print, regardless of its visibility on-screen.
Page 451: Other Ways To Print Pdfs
ADOBE ACROBAT 3D VERSION 8 User Guide • Prints on both sides of the paper; the paper flips along the long edge. Duplex Flip Long Edge • Prints on both sides of the paper; the paper flips along the short edge.
Page 452 ADOBE ACROBAT 3D VERSION 8 User Guide In the Print Range area, specify which pages to print: • To print pages from front to back, select All. • To divide a large booklet into smaller groupings, select Pages and specify a page range for the first grouping. Print each page range separately.
Page 453 ADOBE ACROBAT 3D VERSION 8 User Guide Compare Right binding with Right (Tall). Print documents in a PDF package A PDF package contains multiple documents wrapped in one PDF. You can print the documents individually or together. Open the PDF package. You can select the cover sheet and print it on a different printer or paper stock.
Page 454: Printing Custom Sizes
ADOBE ACROBAT 3D VERSION 8 User Guide See also “About PDF packages” on page 119 Print from the Bookmarks tab You can print the pages associated with bookmarks directly from the Bookmarks tab. Bookmarks appear in a hierarchy, with parent bookmarks and child (dependent) bookmarks. If you print a parent bookmark, all page content associated with child-level bookmarks also print.
Page 455: Advanced Print Settings
For best printing results, Adobe recommends that you obtain the latest version of the PPD file for your output device from the manufacturer. Many print service providers and commercial printers have PPDs for the imagesetters they use.
Page 456: Postscript Options
ADOBE ACROBAT 3D VERSION 8 User Guide From the bottom menu, select a printer model. In the list that appears, select a PPD file, and then click Add. About advanced print settings If normal print settings don’t produce the results you expect, you may need to specify options in the Advanced Print Setup dialog box.
Page 457: Output Options
ADOBE ACROBAT 3D VERSION 8 User Guide • Downloads fonts and resources before printing the first page that uses them, and then discards Send By Range them when they are no longer needed. This option uses less printer memory. However, if a PostScript processor reorders the pages later in the workflow, it might not reorder the font downloading correctly, resulting in missing fonts.
Page 458 ADOBE ACROBAT 3D VERSION 8 User Guide Simulates the print space defined by the device identified in the Simulation Profile Apply Output Preview Settings menu of the Output Preview dialog box (choose Advanced > Print Production > Output Preview). This option allows you to simulate the appearance of one device on another.
Page 459 ADOBE ACROBAT 3D VERSION 8 User Guide The PPD files for high-resolution imagesetters offer a wide range of possible screen frequencies, paired with various imagesetter resolutions. The PPD files for low-resolution printers typically have only a few choices for line screens, usually coarser screens of between 53 lpi and 85 lpi.
Page 460 Include marks and bleeds You can place printer marks on the page to indicate the boundaries of document boxes supported by Adobe PDF, such as trim boxes and bleed boxes. These marks are not added as page content; however, they are included in the PostScript output.
Page 461: Printing Color
ADOBE ACROBAT 3D VERSION 8 User Guide Determines the appearance of the marks. You can choose default InDesign marks, or marks from other appli Style cations as listed. Places a mark at each corner of the trim area to indicate the PDF trim box boundaries.
Page 462 ADOBE ACROBAT 3D VERSION 8 User Guide See also “Understanding color management” on page 417 “Keeping colors consistent” on page 419 “Color-managing documents when printing” on page 427 “Working with color profiles” on page 429 About composite printing When you print a color PDF, all of the colors used in the file print on one plate. This process is called composite printing.
Page 463 ADOBE ACROBAT 3D VERSION 8 User Guide See also “About flattening” on page 480 About separations To produce high-quality separations, it helps to be familiar with the basics of printing, including line screens, resolution, process colors, and spot colors. If you are using a print service provider to produce separations, you’ll want to work closely with its experts before beginning each job and during the process.
Page 464 • Choose In-RIP Separations if the PPD supports in-RIP separations. Trapping options appear. From the menu, choose Adobe In-RIP or Off. If you choose Adobe In-RIP, click Trap Presets and select a preset. Click OK. Specify settings for halftone screen frequency and the angle at which the selected ink’s halftone screen is rotated.
Page 465 You don’t know whether the file contains trapping information. Unknown See also “Adobe In-RIP trapping” on page 462 Saving separations as PostScript Depending on the prepress software available, a service provider may be able to perform such prepress activities as trapping, imposition, separating, and OPI replacement at the output device’s RIP.
Page 466: Chapter 16: Print Production Tools
Chapter 16: Print production tools Whether you’re a designer working on a creative piece or a print service provider preparing an Adobe PDF for final output, you’ll find the print production tools essential to getting your job done. Quickstart The following topics provide overview steps for some common print production tasks.
Page 467: Tools For High-End Output
Tools for high-end output Print production tools overview Adobe Acrobat adds sophisticated print production tools that enable a complete PDF workflow for high-end color output. The print production tools are in the Advanced menu and on the Print Production toolbar.
Page 468: Trapping Color
❖ Choose Advanced > Print Production > Show Print Production Toolbar. Print Production tools Allows you to create and apply trap settings for later execution by an Adobe PostScript 3 RIP that Trap Presets licenses Adobe In-RIP Trapping. Combines separation preview, soft proofing, color warnings, the full Ink Manager, and more in one Output Preview convenient dialog box.
Page 469 PPD by using the operating system driver. • An Adobe PostScript Level 2 or later output device that uses a RIP that supports Adobe In-RIP Trapping. To find out if a PostScript output device supports Adobe In-RIP Trapping, contact the manufacturer or your print service provider.
Page 470 For Color, choose In-RIP Separations. For Trapping, choose Adobe In-RIP. Note: This option works only when you target an output device that supports Adobe In-RIP Trapping. Click Ink Manager. As necessary, select an ink, specify the following options (only if your service provider recom...
Page 471 ADOBE ACROBAT 3D VERSION 8 User Guide Delete a trap preset In the Assign Trap Presets dialog box, select the preset(s), and then click the Delete button. Click OK to confirm the deletion. Note: You cannot delete either of the two built-in presets: [No Trap Preset] and [Default].
Page 472 4 points, the resulting trap width is limited to 4 points. However, the value you specified will continue to be displayed, because if you switch to Adobe In-RIP Trapping, traps larger than 4 points are applied as you specified.
Page 473 ADOBE ACROBAT 3D VERSION 8 User Guide Close-up of trap end examples: miter (left) and overlap (right) Trap thresholds You can adjust trap thresholds, as recommended by your prepress service provider, to correspond to your printing conditions. Specifies the color change threshold at which the trapping engine creates a trap. Some jobs need only the most Step extreme color changes trapped, while others require traps for more subtle color changes.
Page 474 ADOBE ACROBAT 3D VERSION 8 User Guide Trapping imported graphics You can create a trap preset to control traps within images, and to control traps between bitmap images (such as photographs and those saved in raster PDF files) and vector objects (such as those from a drawing program and vector PDF files).
Page 475 ADOBE ACROBAT 3D VERSION 8 User Guide Adjusting ink neutral density values By adjusting the ink neutral density (ND) values that the selected trapping engine uses, you can determine the precise placement of traps. The default ND values for process inks are based on the neutral density readings of process ink swatches that conform to industry standards in different parts of the world.
Page 476: Previewing Output
Output Preview dialog box are reflected directly in the open document. Output Preview also includes access to the complete Ink Manager (as seen in the rest of Adobe Creative Suite) for remapping spot-color inks in both printing and previewing. Ink mapping for previewing only applies when the Output Preview dialog box is open.
Page 477 ADOBE ACROBAT 3D VERSION 8 User Guide Output Preview dialog box with separations selected A. Simulation Profile B. Simulate options C. Show options D. Separations list E. Total Area Coverage options F. Ink percentages G. Color display option See also “About color profiles”...
Page 478 ADOBE ACROBAT 3D VERSION 8 User Guide Output Preview dialog box configured for showing spot colors Preview color separations You can preview separation plates and ink coverage to ensure that the printed piece meets your requirements. Although previewing separations on your monitor can help you detect problems without the expense of printing separations, it does not let you preview trapping, emulsion options, printer marks, and halftone screens and resolution.
Page 479 ADOBE ACROBAT 3D VERSION 8 User Guide Do one of the following: • To check for specific area coverage, use the pointer to hover over that area in the document window. Ink coverage percentages appear in the ink list next to each ink name.
Page 480: Color Conversion And Ink Management
ADOBE ACROBAT 3D VERSION 8 User Guide See also “Soft-proof colors (Acrobat)” on page 427 Color conversion and ink management About color conversion Colors must often be converted when they are displayed on a monitor or sent to a printer. Conversion is necessary when the color models do not match (for example, when CMYK color is displayed on an RGB monitor, or when a document with images in an RGB color space is sent to a printer).
Page 481 ADOBE ACROBAT 3D VERSION 8 User Guide Convert Colors dialog box A. Document Colors B. Destination Space Profiles Open the Convert Colors dialog box ❖ Do one of the following: • Choose Advanced > Print Production > Convert Colors. • Select the Convert Colors tool on the Print Production toolbar.
Page 482 Note: This feature can improve output of legacy PDFs that use transparency but don’t specify a page-level blending space, such as PDFs created from non-Adobe applications, or versions of Illustrator older than Creative Suite. These older PDFs depend on the application or printer to choose the blending space.
Page 483 ADOBE ACROBAT 3D VERSION 8 User Guide Convert object colors If certain objects in the PDF don’t match the color space of the document, you can use the TouchUp Object tool to correct them. Unlike the Convert Colors tool , which changes the color space of all colors in a PDF, the TouchUp Object tool can change the color space of selected objects.
Page 484 ADOBE ACROBAT 3D VERSION 8 User Guide Ink Manager A. Process ink B. Aliased Spot ink C. Spot ink Open the Ink Manager in Acrobat Do one of the following: • Choose Advanced > Print Production > Ink Manager. • Select the Ink Manager tool on the Print Production toolbar.
Page 485: Printer Marks, Cropping, And Hairlines
453. Note: A PDF created from Adobe InDesign CS and later can include printer marks, either in a separate layer or on the page. You can view these marks using the Layers tab in Acrobat. If the printer marks were exported as a layer, any printer marks you create using the Acrobat Add Printer Marks feature replace the InDesign printer marks.
Page 486 Use the Crop Pages dialog box to define boundaries for trim, bleed, and art when preparing your PDF for printing and other output. You can adjust the margins of document boxes supported by Adobe PDF, including the media (page size), trim, bleed, and art boxes. This capability is useful if the printer marks you add using the Add Printer Marks tool (not the Marks And Bleeds panel of the Advanced Print Setup dialog box) would be clipped because the crop box is too small to accommodate the marks.
Page 487: Transparency Flattening
Flattening may be necessary when you print or when you save or export to other formats that don’t support trans parency. To retain transparency without flattening when you create PDF files, save your file as Adobe PDF 1.4 (Acrobat 5.0) or later.
Page 488 ADOBE ACROBAT 3D VERSION 8 User Guide Note: Transparency flattening cannot be undone after the file is saved. Overlapping art is divided when flattened. For more information on transparency output issues, see the Print Resource Center on the Adobe website.
Page 489 ADOBE ACROBAT 3D VERSION 8 User Guide Flattener Preview dialog box displays a preview of current PDF page using preview and flattener settings. Open the Flattener Preview dialog box ❖ Choose Advanced > Print Production > Flattener Preview, or select the Flattener Preview button on the Print Production toolbar.
Page 490 ADOBE ACROBAT 3D VERSION 8 User Guide If the artwork contains overprinted objects that interact with transparent objects, in Illustrator, select an option from the Overprints menu. You can preserve, simulate, or discard overprints. In Acrobat, choose Preserve Overprint to blend the color of transparent artwork with the background color to create an overprint effect.
Page 491 ADOBE ACROBAT 3D VERSION 8 User Guide Highlights objects and intersections of objects that will be All Rasterized Regions (Illustrator and InDesign) rasterized because there is no other way of representing them in PostScript or because they are more complex than the threshold specified by the Rasters/Vectors slider.
Page 492 ADOBE ACROBAT 3D VERSION 8 User Guide Note: Some print drivers process raster and vector art differently, sometimes resulting in color stitching. You may be able to minimize stitching problems by disabling some printer-driver-specific color-management settings. These settings vary with each printer, so see the documentation that came with your printer for details.
Page 493 ADOBE ACROBAT 3D VERSION 8 User Guide Note: Flattener presets created in Acrobat have a different file format from those created in other Adobe applications, so you cannot share them between applications. Choose Advanced > Print Production > Flattener Preview, or select the Flattener Preview button on the Print Production toolbar.
Page 494: Chapter 17: Preflight
Chapter 17: Preflight To verify that your Adobe PDF contains only the features, fonts, and formatting that you’ve specified, use the Preflight tool to inspect and, in certain cases, correct the document’s contents. Quickstart The following topics provide overview steps for some common preflight tasks.
Page 495: Analyzing Documents For Print Readiness
Distiller or InDesign PDF styles, or using settings provided by your print service provider. • Use CMYK or DeviceN (the Adobe PostScript 3 color space for representing common elements such as duotones, tritones, and quadtones) in a four-color process job.
Page 496 ADOBE ACROBAT 3D VERSION 8 User Guide Preflight dialog box A. Commands B. Preflight profiles C. Profile description D. Preflight options E. PDF/X and PDF/A status F. Display Settings Alert G. Groups Run a preflight inspection You can use or modify an existing profile, or create your own.
Page 497 ADOBE ACROBAT 3D VERSION 8 User Guide You can also double-click a profile in the list to run the preflight inspection. See also “About preflight profiles” on page 498 “Convert PDFs to PDF/X or PDF/A” on page 512 Preflight preferences Use the Preflight Preferences dialog box to control how results are reported and to specify output intents when creating PDF/X files.
Page 498: Viewing Preflight Results, Objects, And Resources
ADOBE ACROBAT 3D VERSION 8 User Guide A description of the intended printing condition of the job, including type of printing (for Output Condition example, offset commercial), paper type, and screen frequency. You can modify this description for output condi...
Page 499 ADOBE ACROBAT 3D VERSION 8 User Guide The icons at the top of the Preflight dialog box indicate that at least one issue of a particular severity has been found: the red error icon , the yellow warning icon , and the blue Info icon for information only (with no errors or warnings).
Page 500 ADOBE ACROBAT 3D VERSION 8 User Guide Use Snap View to view a problem object Use Snap View to isolate an item when you’re working with pages containing complex, overlapping areas. Some items, such as document information fields or page labels, cannot be displayed.
Page 501 ADOBE ACROBAT 3D VERSION 8 User Guide Document resources, including color spaces, fonts, and images found in problem objects See also “About additional checks and properties” on page 503 View results as comments You can embed preflight results as comments in the PDF and then view them as you would any PDF comments. For example, you can click Comments in the navigation pane to list each comment (or filtered comment) in a list.
Page 502: Preflight Reports
ADOBE ACROBAT 3D VERSION 8 User Guide Sample PDF report with a sticky note Remove preflight comments ❖ In the Preflight dialog box, choose Remove Preflight Comments from the Options menu. Preflight reports Create a results report You can capture the results of a preflight inspection in various types of reports. You can capture the results in a text file, an XML file, or a single PDF file.
Page 503 ADOBE ACROBAT 3D VERSION 8 User Guide separated into layers of mismatches or found objects according to the criteria used in the profile itself. Another layer called Other Objects includes objects that have nothing to do with the profile used.
Page 504: Advanced Inspections
PDF Reference Fifth Edition: Adobe Portable Document Format Version 1.6(English only) on the Adobe website. You should also have intimate knowledge of font internal structures, or have font specifications for Type 1, TrueType, and OpenType fonts at hand. The font specifications are listed in the bibliography of the guide.
Page 505: Preflight Profiles
ADOBE ACROBAT 3D VERSION 8 User Guide Groups all operators in the content stream that belong to the same graphic state nesting level within a pair of the q/Q operators. Expand the subtree for a q/Q pair to view the operator and parameters inside.
Page 506 ADOBE ACROBAT 3D VERSION 8 User Guide Adobe Acrobat includes several predefined preflight profiles, organized into groups, such as Digital Printing, PDF Analysis, Prepress, and PDF/A or PDF/X Compliance. You can use the predefined profiles as is or modify them to create custom profiles.
Page 507 ADOBE ACROBAT 3D VERSION 8 User Guide Add and remove profiles You can create your own custom preflight profiles. Before you create a new profile from scratch, review existing profiles for ones that achieve results similar to those you want. If possible, duplicate an existing profile and modify only the relevant portion.
Page 508 ADOBE ACROBAT 3D VERSION 8 User Guide Import a preflight profile Do one of the following: • In the Preflight dialog box, choose Import Preflight Profile from the Options menu. • In the Preflight Edit Profile dialog box, click the Import icon Locate the preflight package file (.kfp extension), and click Open.
Page 509 ADOBE ACROBAT 3D VERSION 8 User Guide Choose Password Protected from the pop-up menu at the upper left of the dialog box. Type and reenter the password, and click OK. You can use uppercase and lowercase letters, numerals, or punctu...
Page 510: Additional Checks
ADOBE ACROBAT 3D VERSION 8 User Guide Set options to specify the criteria for the inspection. Options vary according to the selected category of properties under the profile. You can select or deselect criteria, edit values, or activate a property.
Page 511 Lab. This helps you reproduce color consistently across different platforms, devices, and ICC- compliant applications (such as Adobe Illustrator and Adobe InDesign). A document that contains objects in different color spaces (such as RGB, CMYK, and Grayscale) could have different ICC profiles for calibrating the color for each color space.
Page 512 Checks for optional content, which may affect the appearance of a page. Layers Includes page numbers and page sizes that represent the various document boxes supported by Adobe PDF Pages 1.3 and later technology (media box, bleed box, trim box, and art box). This group also includes plate names for PDF pages that belong to a preseparated PDF.
Page 513 ADOBE ACROBAT 3D VERSION 8 User Guide Returns information about errors in the tag structure of a tagged PDF. For example, an Errors In Structured PDF error is returned if the type of a tagged object is not properly specified. The properties in this group help identify errors in tag structure.
Page 514 ADOBE ACROBAT 3D VERSION 8 User Guide You can reuse a check in any profile where it’s needed. Keep in mind, however, that if you modify a check that’s being used in multiple profiles, the check is modified in every profile that uses it. To avoid making unnecessary modifica...
Page 515: Correcting Problem Areas
ADOBE ACROBAT 3D VERSION 8 User Guide • Type the message you want to display when the check finds a mismatch (fires) and when it doesn’t find a mismatch. For example, if you’re defining a check against the use of spot colors, your message when no mismatch is found could be “Document has no spot colors.
Page 516 ADOBE ACROBAT 3D VERSION 8 User Guide Expand the category with the profile you want, and then expand the profile. If necessary, unlock the profile so that you can modify it. Choose Unlock from the pop-up menu at the top.
Page 517 ADOBE ACROBAT 3D VERSION 8 User Guide Fixups are available from the Fixups section of each profile. Select a fixup from the column on the right and click the left-facing arrow to move the fixup to the column on the left.
Page 518 ADOBE ACROBAT 3D VERSION 8 User Guide Edit Fixup dialog box A. Fixup name B. Fixup categories C. Description D. Fixup criteria E. Button for seeing which profiles use the fixup F. Search G. Areas in the fixup that can be modified Create or modify fixups You may want to create a custom fixup for certain jobs or output devices.
Page 519: Pdf/X- And Pdf/A-Compliant Files
ADOBE ACROBAT 3D VERSION 8 User Guide Select the Fixups category on the left, under the profile. To unlock the fixup so that you can modify it, choose Unlocked from the pop-up menu at the top. In the Preflight Edit Profile dialog box, select the fixup you want to modify, and click the Duplicate button In the Duplicate Fixup dialog box, select a category in the left column, and then select an option in the right column.
Page 520 Preflight dialog box. When prompted, click OK to view the Preflight results. See also “About PDF/X and PDF/A standards” on page 512 “Adobe PDF settings” on page 102 PDF/X and PDF/A conversion options Select the PDF/X or PDF/A version to convert the PDF to.
Page 521: Automating Document Analysis
ADOBE ACROBAT 3D VERSION 8 User Guide After verification, view the results in the Results list, or click Results to see them. Remove PDF/X or PDF/A information You can remove all PDF/X- or PDF/A-specific information, such as the output condition or the GTS_PDFX version key.
Page 522: Output Intents
ADOBE ACROBAT 3D VERSION 8 User Guide Edit droplet settings Double-click the Droplet icon , or choose Edit Preflight Droplet from the Options menu of the Preflight dialog box. Change the settings you want to modify, and then save the droplet.
Page 523 ADOBE ACROBAT 3D VERSION 8 User Guide You include output intents when you create PDF/X (or PDF/A) files, using the Standards panel of the Adobe PDF Settings dialog box. (You access Adobe PDF Settings differently, depending on the application you’re using.) You can also use third-party plug-ins to include output intents.
Page 524: Chapter 18: Jdf Instructions
JDF job definitions can be generated directly from within Acrobat 8 software or based on a JDF template supplied by the print provider. These templates typically include Adobe PDF conversion settings, preflight profiles, and sometimes other commonly used job specifications. Because JDF job definitions are based on XML, they can start as high-level definitions describing only a rough outline of a printed piece and be modified later to add more concrete details.
Page 525: View Jdf Job Definitions
ADOBE ACROBAT 3D VERSION 8 User Guide View JDF job definitions A JDF job definition in Acrobat contains references to the files to be printed as well as instructions and information for print service providers at the production site. JDF Job Definitions dialog box Open the JDF Job Definitions dialog box ❖...
Page 526: Create Jdf Job Definitions
ADOBE ACROBAT 3D VERSION 8 User Guide Edit JDF Job Definition dialog box A. Document hierarchy B. JDF job definitions tabs Create JDF job definitions You can create new JDF job definitions in a variety of ways using the JDF Job Definitions dialog box. Each resulting JDF file can be edited and used in a production environment.
Page 527 Unspecified to postpone this decision until submit time. (See “Create submission site instructions” on page 524.) Uses the criteria in the selected preflight profile to validate the Adobe PDF files in the print job. The Preflight Profile preflight profile is determined by the production site specified in the Submit To option.
Page 528: Specify Contact Information For A Print Job
ADOBE ACROBAT 3D VERSION 8 User Guide Customer Info tab options Use the Customer Info options to identify the customer and others critical to the project. A code to bill charges incurred during production. Billing Code Customer identification used to match this job definition to a billing or higher-level MIS (Management Customer ID Information System).
Page 529 ADOBE ACROBAT 3D VERSION 8 User Guide Add Contact dialog box If the contact information isn’t correct, click Edit and update the information. When prompted, choose whether to update the contact in the current job definition, or update the information in the Contacts Manager as well.
Page 530 ADOBE ACROBAT 3D VERSION 8 User Guide Media Manager dialog box Enter the media specifications that you want to apply: • Click Add to enter new information. • Select an item in the list, and click Edit to update the information.
Page 531: Submitting Print Jobs
Any preflight profile or PDF conversion settings file embedded in the job definition is used in the submission process. See also “Adobe PDF presets” on page 100 “Adobe PDF settings” on page 102 “Run a preflight inspection” on page 489 Create submission site instructions In the JDF Job Definitions dialog box, select the job definition, and click Submission Manager.
Page 532 When the job definition is sent through the submission process, any referenced Default PDF Conversion Settings non-Adobe PDF files are converted to Adobe PDF. The conversion settings come from either the PDF Conversion Settings embedded in the job definition or the Default PDF Conversion Settings pop-up menu in the Submission Site dialog box.
Page 533 ADOBE ACROBAT 3D VERSION 8 User Guide Submit files to a production system When you are ready to hand off the print job to submission, submit the job definition and associated PDFs to a preconfigured JDF-enabled production system. Depending on your selections in the Submission Setup dialog box, inconsistencies between the job definition and the PDF are listed, followed by the results of a preflight inspection.
Page 534: Chapter 19: Adobe Version Cue
Different Version Cue features are available in different environments: • If you use Acrobat 8 but not Adobe Creative Suite, you can gain access to the full Version Cue feature set by partic ipating in a shared project; that is, you can gain access if another user on your network installs Adobe Creative Suite and gives you access to a Version Cue project in a Version Cue Workspace.
Page 535 By default, when you choose the Open, Save, or Save As commands, the Operating System (OS) dialog box appears. To use the Adobe dialog box instead and set it as the default, click Use Adobe Dialog. Use the View menu options to...
Page 536 • Add frequently used files and folders to the Favorites panel for quick access. • View thumbnail images of files. • Determine whether a file is open in Acrobat 8 or another Adobe Creative Suite application on your computer. • Rename or delete files (Mac OS only).
Page 537: Working With Version Cue Projects
Open a project Note: You can perform this task only if you have access to the full Version Cue feature set, available in Adobe Creative Suite or in a shared workspace. See “Availability of Version Cue features” on page 527 for more information.
Page 538 Connect to remote projects Note: You can perform this task only if you have access to the full Version Cue feature set, available in Adobe Creative Suite or in a shared workspace. See “Availability of Version Cue features” on page 527 for more information.
Page 539 ADOBE ACROBAT 3D VERSION 8 User Guide If the button is available, click Use Adobe Dialog (if you see the Use OS Dialog button instead, you are already using the Adobe dialog box). Click Version Cue in the Favorites panel.
Page 540 Create a project Note: You can perform this task only if you have access to the full Version Cue feature set, available in Adobe Creative Suite or in a shared workspace. See “Availability of Version Cue features” on page 527 for more information.
Page 541 Edit the properties of a project Note: You can perform this task only if you have access to the full Version Cue feature set, available in Adobe Creative Suite or in a shared workspace. See “Availability of Version Cue features” on page 527 for more information.
Page 542: Working With Files In Version Cue
ADOBE ACROBAT 3D VERSION 8 User Guide See also “About the Adobe dialog box” on page 528 “View Version Cue Workspace, project, and file information” on page 531 Working with files in Version Cue About working copies Version Cue projects and files reside in the Version Cue Workspace on the host computer. The master copies of files added to the project, including file versions and other file data, such as comments, version dates, and user IDs, are saved on this host computer.
Page 543 ADOBE ACROBAT 3D VERSION 8 User Guide “Version Cue file statuses” on page 536 “Availability of Version Cue features” on page 527 File protection in Version Cue Version Cue automatically informs others that a file is being edited. Version Cue assigns In Use status to a file when you open and edit a file that isn’t being edited by another user.
Page 544 Version Cue project. You can add assets such as swatch libraries to projects to share them with your workgroup. You can also add non-Adobe files to Version Cue projects. You can add files using any of the following methods: • Add files one at a time from within InCopy, an Adobe Creative Suite component, or Acrobat 8.
Page 545 After you add or save a file to a Version Cue project, the file is automatically managed by Version Cue. Choose File > Open. Click Use Adobe Dialog if you’re using the OS dialog box, and then click Version Cue in the Favorites panel.
Page 546 Edit a file in use by another user Note: You can perform this task only if you have access to the full Version Cue feature set, available in Adobe Creative Suite or in a shared workspace. See “Availability of Version Cue features” on page 527 for more information.
Page 547 The search feature searches through existing files, as well as files deleted from projects. Choose File > Open. If the button is visible, click Use Adobe Dialog (if you see the Use OS Dialog button instead, you are already using the Adobe dialog box).
Page 548: Disconnecting From Projects
Disconnect from a project Note: You can perform this task only if you have access to the full Version Cue feature set, available in Adobe Creative Suite or in a shared workspace. See “Availability of Version Cue features” on page 527 for more information.
Page 549: Deleting Files, Folders, And Projects
Delete files or folders from a project Note: You can perform this task only if you have access to the full Version Cue feature set, available in Adobe Creative Suite or in a shared workspace. See “Availability of Version Cue features” on page 527 for more information.
Page 550 Delete a file or folder permanently Note: You can perform this task only if you have access to the full Version Cue feature set, available in Adobe Creative Suite or in a shared workspace. See “Availability of Version Cue features” on page 527 for more information.
Page 551: Version Cue Versions
Save a version Note: You can perform this task only if you have access to the full Version Cue feature set, available in Adobe Creative Suite or in a shared workspace. See “Availability of Version Cue features” on page 527 for more information.
Page 552 View versions Note: You can perform this task only if you have access to the full Version Cue feature set, available in Adobe Creative Suite or in a shared workspace. See “Availability of Version Cue features” on page 527 for more information.
Page 553: Editing And Synchronizing Offline Files
Promote a version Note: You can perform this task only if you have access to the full Version Cue feature set, available in Adobe Creative Suite or in a shared workspace. See “Availability of Version Cue features” on page 527 for more information.
Page 554 Manually mark a file as In Use Note: You can perform this task only if you have access to the full Version Cue feature set, available in Adobe Creative Suite or in a shared workspace. See “Availability of Version Cue features” on page 527 for more information.
Page 555: The Version Cue Administration Utility
Synchronize files Note: You can perform this task only if you have access to the full Version Cue feature set, available in Adobe Creative Suite or in a shared workspace. See “Availability of Version Cue features” on page 527 for more information.
Page 556 ADOBE ACROBAT 3D VERSION 8 User Guide Task Acrobat or Version Cue Adobe Creative Administration Suite component Create Version Cue projects from remote files via FTP Create Version Cue projects from remote files via WebDAV Import Version Cue 1.0 projects...
Page 557 • By opening the Version Cue preferences and clicking the Advanced Administration button. • By clicking the Advanced Administration button in an Adobe Creative Suite component or in Acrobat 8. • By typing the IP address of the Version Cue Workspace directly into a web browser.
Page 558 To change the Version Cue Workspace name, type a name in the text box. This name identifies the Workspace Name Version Cue Workspace in Acrobat or in Adobe Creative Suite components using Version Cue. When selected, gives other computers access to the Version Make This Version Cue Workspace Visible To Others.
Page 559 • If Version Cue 1.0 and Version Cue 2.0 Workspaces are installed on the same computer, Adobe Creative Suite 1.0 components and Acrobat 7 work only with the Version Cue 1.0 Workspace, because they can communicate only with the port that the Version Cue 1.0 Workspace uses.
Page 560: Creating, Editing, And Managing Projects In Version Cue Administration
ADOBE ACROBAT 3D VERSION 8 User Guide Restart the Version Cue 2.0 Workspace. This step resets the port to allow access from both Acrobat 7 and 8, Adobe Creative Suite 1.0, and Adobe Creative Suite 2.0 components. Creating, editing, and managing projects in Version...
Page 561 ADOBE ACROBAT 3D VERSION 8 User Guide Create a new Version Cue project from a folder You can create a Version Cue project from the files in a folder on the computer where the Version Cue Workspace is installed. Log in to Version Cue Administration.
Page 562 ADOBE ACROBAT 3D VERSION 8 User Guide If the content you’re importing is a website, select Import FTP/WebDAV As A Website to import the content to the project’s web-content folder. • In the FTP Server or WebDAV Server box, specify the WebDAV server from which to import files, and type the port number in the Port box.
Page 563 ADOBE ACROBAT 3D VERSION 8 User Guide Restricts file versioning to sequential versions. Enable Lock Protection For This Project Stores any remarks you type about the project. Comments Allows you to back up your project or edit backup settings. Backup Configuration Click Save, or click Reset to return the properties to their original values.
Page 564 ADOBE ACROBAT 3D VERSION 8 User Guide Click Reset Locks to remove the specified file locks. Delete file versions in a project Log in to the Version Cue Workspace Administration page. Click the Advanced tab , and then click Remove Old Versions.
Page 565 Choose the project components you want to back up: Files (which is always selected), Project File Versions to back up all versions of the files, Project Metadata to back up embedded information entered in Acrobat or Adobe Creative Suite components, and Users/User Assignments to back up information about the users and their project privileges.
Page 566 Select what you want to back up in the Include list of options: Files (which is always selected), Project File Versions to back up all the versions of the project, Project Metadata to back up embedded information entered in Acrobat or Adobe Creative Suite components, and Users/User Assignments to back up information about the users and their project privileges.
Page 567: Working With Users And Privileges
Type the user’s name in the User Name box. Type a unique login in the Login box. The login is needed in Adobe Creative Suite components or in Acrobat, if a project requires it, to log in to the Version Cue Workspace Administration utility.
Page 568 Users with privileges set to None can’t access the Version Cue Workspace Administration utility but can access Version Cue projects while working in an Adobe Creative Suite component, Acrobat, or an application that supports WebDAV. The following table describes the privileges associated with the User and System Administrator levels.
Page 569 ADOBE ACROBAT 3D VERSION 8 User Guide Administration utility task User System Administrator Change the Version Cue Administration utility color scheme in the Advanced preferences Reset locks and remove file versions from projects to which the user is assigned and also granted adminis...
Page 570: Viewing Logs, Reports, And Workspace Information
Version Cue Workspace Administration utility. Users who are working in Adobe Creative Suite or Acrobat can use the Version Cue Client URL to connect to Version Cue projects when they’re not on the workspace’s subnetwork. Users who are working in applications that support WebDAV can use the WebDAV Client URL to connect to Version Cue projects.
Page 571: Version Cue Pdf Reviews
Workspace. You can invite selected reviewers by email, create the email message in your email program, and include a direct link to the review document in the message. Invited reviewers only need Adobe Acrobat software and a Version Cue login to access the PDF document using their web browser. As the review progresses, reviewers upload their comments to the Version Cue Workspace.
Page 572 ADOBE ACROBAT 3D VERSION 8 User Guide • To access a review, users need an Internet connection. You can start a Version Cue PDF review for any version of any PDF document that is in a Version Cue Workspace, provided that you have appropriate privileges to access the Version Cue Administration utility. Only one version of a PDF document may be in active review at any point in time.
Page 573 ADOBE ACROBAT 3D VERSION 8 User Guide See also “Start a new Version Cue PDF review” on page 564 “Delete files and folders” on page 542 Locate PDF reviews Log in to the Version Cue Administration utility. Click the Version Cue CS2 Review link at the top of the page.
Page 574 ADOBE ACROBAT 3D VERSION 8 User Guide Click the PDF document name in the Document List. Select one of the versions in the Document History list, and click Edit Review Settings. Do any of the following: • To set or change an end date for the review, select Deadline, and then choose the end date from the Year, Month, and Day menus.
Page 575 ADOBE ACROBAT 3D VERSION 8 User Guide Do one of the following: • To view all review comments directly in the PDF document, click the version name. • To view review comments in the Version Cue Administration utility, select the version in the Document History list and click View Comments.
Page 576: Keyboard Shortcuts
Chapter 20: Keyboard shortcuts This section lists common shortcuts for moving around a document. Keyboard shortcuts Keys for selecting tools To enable single-key shortcuts, choose Edit > Preferences > General, and then select the Use Single-Key Accelerators To Access Tools option. Tool Windows action Mac OS action...
Page 577 ADOBE ACROBAT 3D VERSION 8 User Guide Keys for working with comments To enable single-key shortcuts, select the Use Single-Key Accelerators To Access Tools option in General preferences. Result Windows Action Mac OS Action Sticky Note tool Text Edits tool...
Page 578 ADOBE ACROBAT 3D VERSION 8 User Guide Result Windows Action Mac OS Action Last page End or End or Shift+Ctrl+Page Shift+Command+Do Down or wn Arrow Shift+Ctrl+Down Arrow Previous page Left Arrow or Left Arrow or Ctrl+Page Up Command+Page Up Next page...
Page 579 ADOBE ACROBAT 3D VERSION 8 User Guide Result Windows Action Mac OS Action Close current docu Ctrl+F4 Command+F4 ment Close all open Ctrl+Shift+W Command+Shift+W windows Move focus to next tabbed page or palette Move focus to Shift+F6 Shift+F6 previous pane or...
Page 580 ADOBE ACROBAT 3D VERSION 8 User Guide Keys for working with navigation panels Result Windows Action Mac OS Action Show/hide naviga tion pane Open and move Ctrl+Shift+F5 Command+Shift+F5 focus to navigation pane Move focus among the document, message bar, and...
Page 581 ADOBE ACROBAT 3D VERSION 8 User Guide Keys for navigating the Help window Result Windows Action Mac OS Action Open Help window F1 or Command+? Close Help window Ctrl+W or Alt+F4 Command+Q Move focus between Ctrl+Tab Not available navigation pane and...
Page 582 71 actions UNIX 397 setting properties 72 adding to links 336 viewing 401, 403, 405, 410 Adobe PDF settings. See Adobe PDF adding to media clips 338 options 3D toolbar 399, 400 adding to pages 337 Adobe Photoshop...
Page 583 114 page thumbnails 326 Adobe Video Workshop 4 aspect ratio, retaining in clips 357 selecting files for 370 Advanced Adobe PDF options 107 assemblies, converting to PDF 394 stopping 368 Advanced Search Options pane 376 Assign Profile command 432, 433...
Page 584 350 documents 427 setting trust levels 261 b-rep. See PRC b-rep considerations for process and sharing 258 spot colors 422 Bridge. See Adobe Bridge verifying 260 creating a viewing browser-based reviews environment 418 certifying about 155 for online graphics 424, 425...
Page 585 PDF Optimizer 344 rights 155 for imported images 422, 423, 424 comments line art 104 for monitors 430, 431 in 3D models 413 with Adobe Photoshop 111 installing 431 appearance 171 compression options managing when converting checking for 163 JPEG 143...
Page 586 542, 543 background options 94, 95 creating PDFs form data 201 dragging and dropping 93 Adobe PDF printer 70 headers and footers 127 HTML page display options 94, 95 from AutoCAD files 83 links 332, 344 preserving structure 93...
Page 587 INDEX document message bar Edit Form Field Text, in context selecting default 256 menu 307 in forms 211 setting a default 256 Edit Properties command 534 review options 162 setting passwords 256 editing setting timeouts 256 Document Metadata property group 505 3D models 402 smart cards 255 Document Open password 264...
Page 588 30 floating panels 23 group 505 searching 336 folders Errors In Structured PDF property group 506 file conflicts in Adobe Version Preflight 514 Cue 548 errors, correcting in PDFs 508 searching for fonts 113 file formats Excel documents watched 98...
Page 589 INDEX exporting data 205 General Graphic State property form actions group 504 filling 201, 203, 204 resetting 337 General preferences 33 form field recognition 212 showing fields 338 generating submitting 338 highlight colors 199 bookmarks 143 form fields import data actions and buttons 239 Geometric Dimensioning and See also forms, signature fields...
Page 590 INDEX extracting 490 index selecting temporarily 18 saving locally 490 embedded 379 text selection 33 IDs, in Version Cue 560 index definition file (PDX) 380 handicap. See accessibility indexes, catalog handwritten signatures, creating the IGES settings 415 appearance of 276 about 380 image compression hard returns, inserting 350...
Page 591 JPEG compression 111 installation 1 Line Weight option (Marks And JPEG images Bleeds) 453 installing searching by 376 Line Weights view 43 Adobe Digital Editions 54 lines jumping to pages 337 interactive forms 199 creating 177 interactivity deleting 177 adding buttons 232...
Page 592 Microsoft Word values 468 embedded index 379 creating PDFs from 76 New features 9 Mark In Use command 547 migrating to Adobe Version Cue New Project command 533 marking up documents 2.0 552 New Window command 42 grouping markups 177...
Page 593 INDEX output intent replacing pages 138 searching data of 373 about 515 resizing view 40 selecting 351 creating 516 page transitions Office X 76 for slideshow 353 Offline Copy file status, in Version defining in Acrobat Distiller 109 Cue 537 in Full Screen view 353 deleting 516 online comments...
Page 594 PDFs 344 about 448 converting files to 108 photographs, compressing 112 in file conversion 142 removing information from Photoshop. See Adobe Photoshop selecting in Mac OS 448 files 514 PICT file format trapping and 462 saving PDFs as 512...
Page 595 508 PDF documents 440 separations 471 PDF packages 446 creating 511 Print As Image option 449, 450 preferences, Adobe PDF printer 71 editing 510, 511 print jobs properties, Adobe PDF printer 72 preflight profiles contact information, transparent artwork 480...
Page 596 181 replacing about 289 RGB color space profiles 106 hairlines 480 accessibility 289 RGB color space, Adobe 435 pages 136 checking 307 rich black, preventing 475 reports editing 307 Rich Content PDF, Adobe PDF...
Page 597 See Full Screen Select All command 41, 147 pages for web conversion 94 sliding traps 466 Scan To PDF command 64 selecting Smallest File Size, Adobe PDF Scanning images 148 settings 101 tips 67 objects 351 smart cards, signing and 255...
Page 598 INDEX editing 225, 226 converting to process 477 tabbing order 326 formatting 228 specialty inks 468 table of contents. See bookmarks text files, converting to PDF 62 spreading. See trapping tables Text property group 504 spreadsheets, split view 42 copying 148 Thai language 54 Square tool.
Page 599 466 usage rights 155 3D content 399, 401, 403, 410 sequence or order 469 Use Adobe Dialog command 528 file attachments 30 specific pages in a document 464 Use Current Properties As New job definitions 518...
Page 600 PDF 88 in 373 backgrounds 94, 95 XML, source code document conversion settings 93 information 362 converted to Adobe PDF 339 XMP format indexing fields 382 converting images in 94 metadata 362, 373 converting in Internet Explorer 89 getting information on 339...

This manual is also suitable for:

Acrobat 3d

Adobe 62000112DM - Acrobat 3D - PC User Manual

Chapter 1: Before You Begin

Chapter 2: Workspace

Chapter 3: Creating Pdfs

Chapter 4: Combining PDF Content

Chapter 5: Exporting Pdfs

Chapter 6: Review and Comment

Chapter 7: Forms

Chapter 8: Security

Chapter 9: Digital Signatures Quickstart

Chapter 10: Accessibility, Tags, and Reflow

See also

Chapter 11: Editing Pdfs

Chapter 12: Searching and Indexing

Chapter 13: 3D Models

Chapter 14: Color Management

Chapter 15: Printing

Chapter 16: Print Production Tools

Chapter 17: Preflight

Chapter 18: JDF Instructions

Chapter 19: Adobe Version Cue

Quick Links

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Summary of Contents for Adobe 62000112DM - Acrobat 3D - PC