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Kyocera TASKalfa 650c Fax Manual

Network fax guide
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Download this manual See also: Troubleshooting Manual, Operator's Manual
MULTIFUNCTIONAL DIGITAL SYSTEMS
Network Fax Guide

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Summary of Contents for Kyocera TASKalfa 650c

  • Page 1 MULTIFUNCTIONAL DIGITAL SYSTEMS Network Fax Guide...
  • Page 2 ©2009 KYOCERA MITA Corporation All rights reserved...

  • Page 3: Preface

    Preface Thank you for purchasing Multifunctional Digital Color Systems. This manual explains the instructions for N/W-Fax Driver. Read this manual before using your Multifunctional Digital Color Systems. Keep this manual within easy reach, and use it to configure an environment that makes best use of the this equipment’s functions. How to read this manual Symbols in this manual In this manual, some important items are described with the symbols shown below.

  • Page 5: Table Of Contents

    CONTENTS Preface............................1 Chapter 1 OVERVIEW Features and Functions ......................6 Functional highlights......................6 Chapter 2 FAXING FROM CLIENT COMPUTERS How to Fax using the N/W-Fax Driver..................8 Preparing documents for faxing..................... 8 Faxing from Windows applications ..................8 Specifying recipients......................11 Chapter 3 SETTING OPTIONS How to Setup...........................
  • Page 6 CONTENTS...

  • Page 7: Chapter 1 Overview

    OVERVIEW This section describes about the overview of the network fax features. Features and Functions......................6 Functional highlights...............................6...

  • Page 8: Features And Functions

    1 OVERVIEW Features and Functions This equipment provides the network fax feature, which simplifies and facilitates your office facsimile needs that enables you to send fax or Internet Fax digital documents directly from your desktop. Fax transmission using the N/W-Fax driver is available only when the optional Fax unit is installed. Please enable the SNMP setting on COMMAND CENTER to use the N/W-Fax functions.
  • Page 9 FAXING FROM CLIENT COMPUTERS This section describes the instructions on how to send a fax using the N/W-Fax driver. How to Fax using the N/W-Fax Driver ..................8 Preparing documents for faxing..........................8 Faxing from Windows applications.........................8 Specifying recipients............................. 11...

  • Page 10: How To Fax Using The N/W-Fax Driver

    2 FAXING FROM CLIENT COMPUTERS How to Fax using the N/W-Fax Driver The following outline summarizes the steps for sending a fax from your desktop: Create a document. Print to Fax Driver. Add recipient’s name and fax numbers. Select a default cover page (optional). Send the fax.
  • Page 11 2 FAXING FROM CLIENT COMPUTERS 2.FAXING FROM CLIENT COMPUTERS Click the [Send] tab and specify the recipients, and other options. You must specify the recipients to send a document as a fax. For instructions on how to specify the recipients, see the following section. P.11 “Specifying recipients”...
  • Page 12 2 FAXING FROM CLIENT COMPUTERS When you select the [Sender Information] option in the [Cover Sheet] tab, click the [Sender Information] tab and enter the sender information message to appear on the fax cover sheet. In the text box in the [Sender Information] tab, you can enter up to 500 characters. For instructions on how to set the Sender Information, see the following section.

  • Page 13: Specifying Recipients

    2 FAXING FROM CLIENT COMPUTERS 2.FAXING FROM CLIENT COMPUTERS Specifying recipients You can specify the recipients following method: P.11 “Specifying recipients from address book” P.14 “Searching recipients from address book” P.17 “Entering a recipient manually” Also you can remove the recipients added to the “To” list. P.18 “Removing recipients”...
  • Page 14 2 FAXING FROM CLIENT COMPUTERS Browse the address book category within the address book where desired recipients are programed. Private Address Book — This contains the contacts registered in the associated client address book on your client computer. Up to 200 groups in “Group”, 2000 contacts in “Location/People” and 2000 contacts in total of “Group”...
  • Page 15 2 FAXING FROM CLIENT COMPUTERS 2.FAXING FROM CLIENT COMPUTERS Select the contact you want to add as a recipient and click the [Fax] icon ( ) in the toolbar to add the fax number as a recipient, or click the [Mail] icon ( ) to add the e- mail address as a recipient.
  • Page 16 2 FAXING FROM CLIENT COMPUTERS Confirm the destinations that you selected in the dialog box. If you wish to remove a destination from the recipients list, select the contact and click [Remove]. After you confirm the destinations, click [OK]. The AddressBook Viewer is closed and selected recipients are added to the [To] list. Searching recipients from address book Click [Select From Address Book] in the [Send] tab.
  • Page 17 2 FAXING FROM CLIENT COMPUTERS 2.FAXING FROM CLIENT COMPUTERS Click the [Edit] menu and select [Find]. The [Find Contact] dialog box appears. Select an address book to search contacts in the [Data Source] drop down box. The default address book in the [Data Source] can be set by selecting [View] - [Default Configuration] - [Data Source] from the menu bar.
  • Page 18 2 FAXING FROM CLIENT COMPUTERS Click [Search]. It begins searching contacts in the selected address book. When it completes searching, found contacts appear in the list at the bottom of the dialog box. If you want to stop searching, click [Stop]. Select the searched contacts and click [Address].
  • Page 19 2 FAXING FROM CLIENT COMPUTERS 2.FAXING FROM CLIENT COMPUTERS The [Destinations] dialog box is closed and selected recipients are added to the [To] list. Entering a recipient manually Click [New]. The [Direct Dial] dialog box appears. To add an Internet Fax address as a recipient, select [Internet Fax Address] and enter the e-mail address of the recipient in the right box.
  • Page 20 2 FAXING FROM CLIENT COMPUTERS Click [OK]. Entered recipient is added to the [To] list. Removing recipients Select a recipient that you want to delete from the [To] list. Click [Remove]. The selected recipient is deleted from the [To] list. How to Fax using the N/W-Fax Driver...
  • Page 21 SETTING OPTIONS This section describes how to set up options for N/W-Fax driver. How to Setup .......................... 20 Setting Initial Values of N/W-Fax driver options ....................20 Setting print options for each print job ........................20 Setting up the N/W-Fax Options ................... 21 Setting the Send properties ..........................21 Setting up the Cover Sheet properties .........................22 Setting up the Sender Information properties.......................23...

  • Page 22: How To Setup

    3 SETTING OPTIONS How to Setup There are several ways to set the N/W-Fax driver options. How the settings effect varies depending on the way you set the options. Setting Initial Values of N/W-Fax driver options Setting the N/W-Fax options by displaying the N/W-Fax driver properties from the Printers folder on the Windows [Start] menu will establish the initial values of the options.

  • Page 23: Setting Up The N/W-Fax Options

    3 SETTING OPTIONS Setting up the N/W-Fax Options N/W-Fax options are the attributes to define the way a fax job is transmitted. For example, you can specify the recipients, resolution, and paper size. For additional instructions concerning these fax transmission settings, refer to the procedures in the following section. P.24 “Sending with Extended Fax Functionality”...

  • Page 24: Setting Up The Cover Sheet Properties

    3 SETTING OPTIONS If you do not enter the department code when the department code is enabled on the equipment and the Department Code Enforcement is set to OFF in COMMAND CENTER, the job will be stored in the Invalid job list without transmitting the job.

  • Page 25: Setting Up The Sender Information Properties

    3 SETTING OPTIONS 3.SETTING OPTIONS 3) Subject Enter the subject to be displayed on the cover sheet. You can enter up to 40 characters. 4) Message Enter the message to be displayed on the cover sheet. You can enter up to 500 characters. 5) Sender Information Check this to print sender information on the cover sheet.

  • Page 26: Sending With Extended Fax Functionality

    3 SETTING OPTIONS Sending with Extended Fax Functionality The N/W-Fax driver allows users to perform the following features. P.24 “Saving a fax as file” P.24 “Delayed transmission” P.25 “Sending with a cover sheet” Saving a fax as file You can save a document in the “TXFAX” folder in the “FILE_SHARE” folder in this equipment as well as sending the document to fax numbers and Internet Fax addresses.

  • Page 27: Sending With A Cover Sheet

    3 SETTING OPTIONS 3.SETTING OPTIONS Select the date and time and click [OK]. You can click the Date arrow to display a calendar then allows you to select an date. Enter the time to commence the fax transmission. You can use the up and down arrows to assist with setting the time with the proper format.
  • Page 28 3 SETTING OPTIONS If you want the sender information to appear on the cover sheet, select the [Sender Information] box. If you check this, click the [Sender Information] tab and enter the sender information in the text box. You can enter up to 500 characters in the sender information text box.

  • Page 29: Chapter 4 Troubleshooting

    TROUBLESHOOTING This section describes about troubleshooting for printing features. N/W-Fax Driver Errors......................28 N/W-Fax Driver Installation Error Messages ......................28 N/W-Fax Driver General Errors ..........................30...

  • Page 30: N/W-Fax Driver Errors

    4 TROUBLESHOOTING N/W-Fax Driver Errors For N/W-Fax driver Errors, refer to the following section. P.28 “N/W-Fax Driver Installation Error Messages” P.30 “N/W-Fax Driver General Errors” N/W-Fax Driver Installation Error Messages For information on the installation of the N/W-Fax driver, refer to the Operator’s Manual for Software Installation Guide.

  • Page 31: This Port Is Currently In Use

    4 TROUBLESHOOTING 4.TROUBLESHOOTING This port is currently in use Problem description The driver was either opened, printing a job, or in use by another printer or application, when you attempted to delete it. Corrective action Make sure all print jobs have been completed before deleting a port. If there are still problems, exit all applications and try again.

  • Page 32: N/W-Fax Driver General Errors

    4 TROUBLESHOOTING N/W-Fax Driver General Errors Driver mapped to wrong port Problem description If the N/W-Fax driver on a client workstation points to the wrong network port, jobs do not appear in the current jobs queue or cannot be printed out. Corrective action 1.
  • Page 33 APPENDIX This section shows the cover sheet samples. Cover Sheet Samples......................32 Standard Cover Page ............................32 Business Cover Page ............................33 Professional Cover Page............................34...

  • Page 34: Cover Sheet Samples

    5 APPENDIX Cover Sheet Samples Standard Cover Page Reference Number: 0000000000000000 00000000001 From: MFP-00C67861 Subject: N/W-Fax Document Message: This is a N/W-Fax Document. Cover Sheet Samples...

  • Page 35: Business Cover Page

    5 APPENDIX 5.APPENDIX Business Cover Page Reference Number: 0000000000000000 00000000001 From: MFP-00C67861 Subject: N/W-Fax Document Message: This is a N/W-Fax Document. Cover Sheet Samples...

  • Page 36: Professional Cover Page

    5 APPENDIX Professional Cover Page Reference Number: 0000000000000000 00000000001 From: MFP-00C67861 Subject: N/W-Fax Document Message: This is a N/W-Fax Document. Cover Sheet Samples...

  • Page 37: Index

    INDEX ..........32 Standard Cover Page ................. 17 ..........33 Business Cover Page .............. 23 Subject ............22 Cover Sheet ..............18 ..........22 Cover Sheet Properties ........... 23 Version Information ..............15 Data Source ............22 Delayed Fax ..............21 Dept. Code ..........17 Direct Dial dialog box ...............15 E-Mail...
  • Page 38 INDEX...
  • Page 40 First edition 2009.5...

This manual is also suitable for:

Taskalfa 750cTaskalfa 550c

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