Toshiba E-STUDIO 2500C Scanning Manual
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Toshiba E-STUDIO 2500C Scanning Manual

Toshiba E-STUDIO 2500C Scanning Manual

Multifunctional digital color systems
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MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS

Scanning Guide

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Summary of Contents for Toshiba E-STUDIO 2500C

  • Page 1: Scanning Guide

    MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS Scanning Guide...

  • Page 3: Software License Agreement

    ELECTRONIC FILE INCLUDED ON THE USER DOCUMENTATION CD-ROM INCLUDED HEREWITH; HOWEVER, ALL SOFTWARE AND DOCUMENTATION DEVELOPED OR CRE- ATED BY OR FOR TOSHIBA TEC CORPORATION (“TTEC”) ARE PROPRIETARY PROD- UCTS OF TTEC AND ARE PROTECTED BY COPYRIGHT LAWS, INTERNATIONAL TREATY PROVISIONS, AND OTHER APPLICABLE LAWS.
  • Page 4 U.S. Government is subject to restrictions set forth in subdivision (b) (3) (ii) or (c) (i) (ii) of the Rights in Technical Data and Computer Software Clause set forth in 252.227-7013, or 52.227-19 (c) (2) of the DOD FAR, as appropriate. Contractor/Manufacturer is TOSHIBA TEC Corporation, 6-78, Minami-cho, Mishima-shi, Shizuoka-ken, 411-8520, Japan.

  • Page 5: Trademarks And Copyright

    Copyright © 2006 TOSHIBA TEC CORPORATION All rights reserved Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of TTEC. No patent liability is assumed, however, with respect to the use of the infor- mation contained herein.

  • Page 6: Preface

    The term “e-Filing” in this manual is an abbreviation of “electronic filing”. Lineup of Our Manuals Thank you for purchasing the TOSHIBA multifunctional digital color systems e-STUDIO3510c Series. We have provided you with these manuals for the operation of this equipment. Select and read the manual best suited to your needs.
  • Page 7 Color Guide This color Guide simply explains the functions such as “copy density adjustment”, “color adjustment”, “copy editing”, "image editing” and “image processing” in color. This guide also includes the basic knowl- edge of color. Other guides are provided by the User Documentation CD-ROM in PDF files: TopAccess Guide This TopAccess Guide explains how to operate and set up the network functions such as the network scanning function and job management,...

  • Page 8: To Read Manuals In Pdf (Portable Document Format) Files

    e-Filing Guide This e-Filing Guide explains how to operate the e-Filing function using the TWAIN driver, File Downloader and e-Filing web utility. Network Fax Guide This Network Fax Guide explains how to use the network fax function that enable users to operate fax and internet fax sending from a client computer via network.

  • Page 9: Precautions In This Manual

    Precautions in this manual To ensure correct and safe use of this equipment, this operator’s manual describes safety pre- cautions according to the three levels shown below. You should fully understand the meaning and importance of these items before reading this manual.
  • Page 10 Preface...

  • Page 11: Table Of Contents

    TABLE OF CONTENTS SOFTWARE LICENSE AGREEMENT ............1 TRADEMARKS AND COPYRIGHT ...............3 Preface......................4 About This Guide..................4 Conventions ..................4 Lineup of Our Manuals ................4 To read manuals in PDF (Portable Document Format) files ....6 Precautions in this manual ................7 Chapter 1 Overview About Scan Features..................12 About Scan Mode ..................
  • Page 12 Chapter 5 Using Template Scanning Using Template................76 Registering Scan Template ............... 84 Chapter 6 Copy & File How to Perform Copy & File ..............94 Chapter 7 Internet Fax About Internet Fax..................102 Precaution for Internet Transmission.............102 Internet Fax Transmission Overview .............102 How to Perform Internet Fax ..............104 Specifying Destinations .................107 Advanced Function................118...
  • Page 13 Overview This section describes the overview of the scan functions. About Scan Features ....................12 About Scan Mode..........................12 About Expansion Memories ......................14 About Scan Speed ..........................14 How to Perform Scan Operations................16 Confirming the Scan Job Status................22 Confirming the Scan Log ..................23...

  • Page 14: Chapter 1 Overview

    1 Overview About Scan Features This section describes about the scan features. About Scan Mode If the scanning function is used, originals set on the Automatic Document Feeder or on the orig- inal glass can easily be scanned as image data. Then this equipment can save scanned images into e-Filing or shared folder in the equipment.

  • Page 15: Scan To File Or Usb Mode

    Scan to File or USB Mode Scan to File or USB mode allows users to save scanned images as PDF, TIFF, or JPEG files either the shared folder in the equipment, or network folder in another computer. Users can use saved files by copying them from the folder where users save the scanned images.

  • Page 16: About Expansion Memories

    1 Overview P.51 “Scan to E-mail” About Expansion Memories When the optional expansion main memory and page memory are installed, the following func- tions become available. Slim PDF file format for up LD (A3) size originals 600 dpi scan in gray scale, color, and auto color mode The following table describes the functions that become available when the optional main mem- ory is installed.
  • Page 17 Color Mode Resolution Scan Speed Full Color/Auto Color 100 dpi 150 dpi 40 page/minute 200 dpi 300 dpi 400 dpi 20 page/minute 600 dpi About Scan Features...

  • Page 18: How To Perform Scan Operations

    1 Overview How to Perform Scan Operations Users can scan originals not only by selecting one of the scan modes, but also by combining two scan modes at a single operation. The following procedures describe about the basic instructions on how to perform the scan oper- ations.
  • Page 19 Select a button of the desired scan mode. [SCAN TO E-FILING] — Press this to store the scanned images to e-Filing. When you store the scanned images to e-Filing, you can manage them using the e-Filing web utility. You can also retrieve them into your computer using TWAIN driver application or File Downloader.
  • Page 20 1 Overview Press the [SCAN!] button. If the “To continue, place document on glass. And press Scan!” message is displayed, place another original on glass and press [SCAN!] to scan another original, or press the [JOB FINISH] button to finish scanning. When the original is set on the Automatic Document Feeder, this screen is not dis- played.
  • Page 21 Press the [SCAN] button on the control panel to enter the scan menu. The basic scan menu is displayed. Select a button of the desired scan mode. [SCAN TO E-FILING] — Press this to store the scanned images to e-Filing. When you store the scanned images to e-Filing, you can manage them using the e-Filing web utility.
  • Page 22 1 Overview Set the scanning conditions using the buttons on the touch panel and digital keys, and press the [ENTER] button to save the settings. The above screen shows the example of the SCAN TO E-FILING screen. The setting options vary depending on the scan mode that you selected. For instructions on how to set them, see the instructions for each scan mode.
  • Page 23 Press the [SCAN!] button. If the “To continue, place document on glass. And press Scan!” message is displayed, place another original on glass and press [SCAN!] to scan another original, or press the [JOB FINISH] button to finish scanning. When the original is set on the Automatic Document Feeder, this screen is not dis- played.

  • Page 24: Confirming The Scan Job Status

    1 Overview Confirming the Scan Job Status SCAN JOB displays its status and enables to delete the job. 4 jobs are listed on each screen. The jobs for 250 pages (1,000 jobs) are available to display. Press the [Next] button to display the 5th job or later, and press the [Prev] button to display the previous page.

  • Page 25: Confirming The Scan Log

    Confirming the Scan Log SCAN LOG allows you to list the jobs that have finished being scanned to confirm the results. To display the scan log screen, press the [JOB STATUS] button on the control panel and press the [LOG] button in the JOB STATUS screen. Then press the [SCAN] button. When pressing the [SCAN] button on the log menu, the scanning status of the following items is displayed.
  • Page 26 1 Overview Confirming the Scan Log...
  • Page 27 Scan to e-Filing This section describes the instructions on how to perform Scan to e-Filing and how to use the stored data in e-Filing. How to Perform Scan to e-Filing ................26 How to Use Scanned Data Stored in e-Filing ............34 Using Scanned Data in e-Filing from Touch Panel Display...............34 Using Scanned Data in e-Filing from e-Filing Web Utility ..............34...

  • Page 28: Chapter 2 Scan To E-Filing

    2 Scan to e-Filing How to Perform Scan to e-Filing In this function, the scanned original data can be stored in the e-Filing. You can scan up to 200 pages per 1 job. In the e-Filing boxes, up to 13 GB of data can be stored. After storing the original data, you can print it at any time from the touch panel.
  • Page 29 Press the [SCAN TO E-FILING] button. The SCAN TO E-FILING screen is displayed. Press the [BOX/FOLDER] button. The box list screen is displayed. Select the box in which you want to store the data and press the [ENTER] button. Select either the “Public Box” button or desired user box button. If the user box that you want to store the data is not shown in the list, press the [Next] or [Prev] buttons to change the list on the screen.
  • Page 30 2 Scan to e-Filing If you select a user box that a password is set, the password entry screen may be displayed. If the password entry screen is dis- played, enter the password using the digital keys and press the [ENTER] button.
  • Page 31 Press the [EDIT] button to set the scanning conditions. The screen to set the scan conditions is displayed. Specify the following items as you require, and press the [Next] button. SINGLE/2-SIDED SCAN [SINGLE] — Press this when scanning only the front page of originals. [BOOK] —...
  • Page 32 2 Scan to e-Filing RESOLUTION [600] — Press this when scanning originals in 600 dpi. This can be set only when [BLACK] is selected in the “COLOR MODE” option. When the optional expansion memory is installed, this can be set even if other than [BLACK] is selected in the “COLOR MODE”...
  • Page 33 ORIGINAL SIZE Select the button of the original size, or select the [AUTO] button to automatically detects the original size. When placing the different size originals on the Automatic Document Feeder, select the [MIXED ORIGINAL SIZE] button. Specify the following items as you require, and press the [Next] button.
  • Page 34 2 Scan to e-Filing RGB ADJUSTMENT Press [ - ] or [ + ] buttons to specify each color density for scanning manually. Press the [ENTER] button. The screen returns to the basic scan menu. Press the [SCAN!] button. You can also set another scan agent, by pressing either the [SCAN TO FILE OR USB] button or [SCAN TO E-MAIL] button to set the scanning conditions.
  • Page 35 If the “To continue, place document on glass. And press Scan!” message is displayed, place another original on glass and press [SCAN!] to scan another original, or press the [JOB FINISH] button to finish scanning. When the original is set on the Automatic Document Feeder, this screen is not dis- played.

  • Page 36: How To Use Scanned Data Stored In E-Filing

    2 Scan to e-Filing How to Use Scanned Data Stored in e-Filing Scanned data that is stored in e-Filing can be listed from the touch panel or e-Filing web utility. Using Scanned Data in e-Filing from Touch Panel Display The scanned data that is stored in e-Filing can be printed or deleted from the touch panel. For instructions on how to print or delete scanned data in e-Filing from the touch panel, see Opera- tor’s Manual for Basic Function or e-Filing Guide.
  • Page 37 Scan to File or USB This section describes the instructions on how to perform Scan to File or USB and how to use the stored files. How to Perform Scan to File or USB..............36 How to Use Scanned Data Stored as Files ............48 When Scanned Data Is Stored in MFP LOCAL.................48 When Scanned Data Is Stored in USB Media...................48 When Scanned Data Is Stored in REMOTE 1 or 2 ................49...

  • Page 38: Chapter 3 Scan To File Or Usb

    3 Scan to File or USB How to Perform Scan to File or USB In this SCAN TO FILE OR USB function, the scanned original data can be sent and stored to the Share folder of the hard disk in the equipment, USB media, or the specified PC. You can scan up to 1000 pages per 1 job.
  • Page 39 If you want to store the scanned data in the shared folder of the equipment, make sure the [MFP LOCAL] button is selected (dis- played as reversed button). If the [USB MEDIA] button is selected, you cannot select the [MFP LOCAL] button. When you want to set the [MFP LOCAL] as the destination, press the [USB MEDIA] button to release the selection and then press the [MFP LOCAL] button.
  • Page 40 3 Scan to File or USB If you want to store the scanned data in the USB media, connect the USB media to the equipment, press the [MFP LOCAL] button to release and then press the [USB MEDIA] button is selected (dis- played as reversed button).
  • Page 41 If you want to store the scanned data in network folder, press the [REMOTE 1] or [REMOTE 2] buttons. If the selected remote destination (REMOTE 1 or REMOTE 2) is configured to save the scanned data in specified network folder by the administrator, the button will be the reversed button when you press it.
  • Page 42 3 Scan to File or USB [COMMAND PORT] Press this to enter the port number to be used for command. Generally “-” is entered for the command port. When “-” is entered, the port number that is set by the administrator will be used.
  • Page 43 When you want to store the data using NetWare IPX or NetWare IP, select the [NetWare IPX] or [NetWare IP] button and specify the fol- lowing items as you require. Then press the [ENTER] button. [SERVER NAME] When you select the [NetWare IPX] button, press this to enter the NetWare file server name or Tree/Context name (when NDS is available).
  • Page 44 3 Scan to File or USB Press the [FILE NAME] button if you want rename the document name of the scanned data. The letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry. When you want to add the date and time in the file name, press the button.
  • Page 45 Specify the following items as you require, and press the [Next] button. SINGLE/2-SIDED SCAN [SINGLE] — Press this when scanning only the front page of originals. [BOOK] — Press this when scanning both side of originals in the same direction. [TABLET] —...
  • Page 46 3 Scan to File or USB COMPRESS Select the button of the compression level. The “COMPRESS” option cannot be set when [BLACK] is selected in the “COLOR MODE” option. Specify the following items as you require, and press the [Next] button.
  • Page 47 Specify the following items as you require, and press the [Next] button. BACKGROUND ADJUSTMENT Press light or dark buttons to specify the background for scanning manually. CONTRAST Press light or dark buttons to specify the contrast for scanning manually. The “CONTRAST” option cannot be set when [BLACK] or [GRAY SCALE] is selected in the “COLOR MODE”...
  • Page 48 3 Scan to File or USB Press the [ENTER] button. The screen returns to the basic scan menu. Press the [SCAN!] button. You can also set another scan agent, by pressing either the [SCAN TO E-FILING] button or [SCAN TO E-MAIL] button to set the scanning conditions. P.26 “How to Perform Scan to e-Filing”...
  • Page 49 If the “To continue, place document on glass. And press Scan!” message is displayed, place another original on glass and press [SCAN!] to scan another original, or press the [JOB FINISH] button to finish scanning. When the original is set on the Automatic Document Feeder, this screen is not dis- played.

  • Page 50: How To Use Scanned Data Stored As Files

    3 Scan to File or USB How to Use Scanned Data Stored as Files Once the scanned data is stored in the shared folder in the equipment, or network folder that you specify, you can access the files using Windows Explorer. When Scanned Data Is Stored in MFP LOCAL When selecting the [MFP LOCAL] button for the destination, the scanned data is stored in the shared folder, whose name is “FILE_SHARE”, in the equipment.

  • Page 51: When Scanned Data Is Stored In Remote 1 Or 2

    “[Group No.]-[Group Name]-[Template Name]” folder — This sub folder contains the files that are stored by pressing the template button in the User Template Group. When Scanned Data Is Stored in REMOTE 1 or 2 When selecting the [REMOTE 1] or [REMOTE 2] button for the destination, the scanned data is stored in the specified network folder.
  • Page 52 3 Scan to File or USB How to Use Scanned Data Stored as Files...

  • Page 53: Scan To E-Mail

    Scan to E-mail This section describes the instructions on how to perform Scan to E-mail. How to Perform Scan to E-mail ................52 Specifying Destinations ........................59...

  • Page 54: How To Perform Scan To E-Mail

    4 Scan to E-mail How to Perform Scan to E-mail In this function, the scanned data can be sent to the specified E-mail address as an attached file. To use SCAN TO E-MAIL, the configuration of the equipment needs to be set by the network administrator.
  • Page 55 When the AUTHENTICATION screen is displayed, enter the user name and password by pressing the [USER NAME] and [PASS- WORD] buttons, and press the [ENTER] button. When pressing each button, the letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry. This screen is displayed only when the User Authentication for Scan to E-mail is enabled.
  • Page 56 4 Scan to E-mail Press the [SUBJECT], [BODY], and [FILE NAME] buttons to enter each item. When pressing each button, the letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry. When you want to add the date and time in the file name, press the button.
  • Page 57 Specify the following items as you require and click the [EDIT] but- ton. FRAGMENT MESSAGE SIZE Select the size of the message fragmentation. If the size of attached file exceeds the selected size, this equipment divides the data into some small blocks. [FROM ADDRESS] Press this button to edit the From Address for E-mail.
  • Page 58 4 Scan to E-mail ROTATION [0 degree] — Press this not to rotate the scanned image. [90 degree right] — Press this to rotate the scanned image 90 degree on the right. [180 degree] — Press this to rotate the scanned image 180 degree. [90 degree left] —...
  • Page 59 Specify the following items as you require, and press the [Next] button. ORIGINAL MODE [TEXT] — Press this when scanning the originals that contain texts. [TEXT/PHOTO] — Press this when scanning originals that contain texts and photos. This can be set only when [BLACK] is selected in the “COLOR MODE” option. [PHOTO] —...
  • Page 60 4 Scan to E-mail CONTRAST Press light or dark buttons to specify the contrast for scanning manually. The “CONTRAST” option cannot be set when [BLACK] or [GRAY SCALE] is selected in the “COLOR MODE” option. SHARPNESS Press light or dark buttons to specify the sharpness for scanning manually. When [BLACK] or [GRAY SCALE] is selected in the “COLOR MODE”...

  • Page 61: Specifying Destinations

    Press the [SCAN!] button. You can also set another scan agent, by pressing either the [SCAN TO E-FILING] button or [SCAN TO FILE OR USB] button to set the scanning conditions. P.26 “How to Perform Scan to e-Filing” P.36 “How to Perform Scan to File or USB” If the “To continue, place document on glass.
  • Page 62 4 Scan to E-mail P.68 “Selecting from groups” P.69 “Searching with ID number of a group” P.71 “Searching with group name” Entering an E-mail address manually Press the [E-MAIL ADDRESS] button. The letter entry screen is displayed. Enter the E-mail address that you want to send using the keyboard and digital keys, and press the [ENTER] button to set the entry.
  • Page 63 Press the [SETTINGS] button. The screen returns to the SCAN TO E-MAIL screen. Before pressing the [SETTINGS] button, you can specify other E-mail addresses as you require. You can confirm or remove the E-mail addresses that you specified in the DESTINA- TION screen which can be displayed by pressing the [DESTINATION] button.
  • Page 64 4 Scan to E-mail Searching with ID number for a contact Press the [KNOWN ID] button. The KNOWN ID screen is displayed. Enter the ID number of the contact that you want to search using the digital keys, and press the [ENTER] button. The ADDRESS BOOK screen that contains the contact of the specified ID is dis- played.
  • Page 65 Press the contact that you want to send, and press the [SETTINGS] button. The screen returns to the SCAN TO E-MAIL screen. Before pressing the [SETTINGS] button, you can specify other E-mail addresses as you require. You can confirm or remove the E-mail addresses that you specified in the DESTINA- TION screen which can be displayed by pressing the [DESTINATION] button.
  • Page 66 4 Scan to E-mail Press the buttons to enter the search strings that you want to spec- ify, and then enter the [SEARCH] button. When pressing each button, the letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry. It will search for the contacts that contain the search text in the specified items.
  • Page 67 Press the [SETTINGS] button. The screen returns to the SCAN TO E-MAIL screen. Before pressing the [SETTINGS] button, you can specify other E-mail addresses as you require. You can confirm or remove the E-mail addresses that you specified in the DESTINA- TION screen which can be displayed by pressing the [DESTINATION] button.
  • Page 68 4 Scan to E-mail Press the [DIR SERVICE] button. The Directory Search Name screen is displayed. When the [DIR SERVICE] button is displayed as a selected button, this equipment is cur- rently configured to search a default directory service. Select the directory service name that you want to search from, and press the [ENTER] button.
  • Page 69 Press the buttons to enter the search strings that you want to spec- ify, and then enter the [SEARCH] button. When pressing each button, the letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry. It will search for the contacts that contain the search text in the specified items.
  • Page 70 4 Scan to E-mail Press the [SETTINGS] button. The screen returns to the SCAN TO E-MAIL screen. Before pressing the [SETTINGS] button, you can specify other E-mail addresses as you require. You can confirm or remove the E-mail addresses that you specified in the DESTINA- TION screen which can be displayed by pressing the [DESTINATION] button.
  • Page 71 Press the group buttons that you want to select as the destination, and press the [SETTINGS] button. The screen returns to the SCAN TO E-MAIL screen. You can confirm the E-mail addresses that registered in the group by pressing the [CONTENTS] button.
  • Page 72 4 Scan to E-mail Press the [KNOWN ID] button. The KNOWN ID screen is displayed. Enter the ID number of the group that you want to search using the digital keys, and press the [ENTER] button. The GROUP screen that contains the group of the specified ID is displayed. Press the group buttons that you want to select as the destination, and press the [SETTINGS] button.
  • Page 73 Searching with group name Press the [GROUP] button. The GROUP screen is displayed. Press the [SEARCH GROUP] button. The KNOWN ID screen is displayed. Press the [GROUP NAME] button to enter the group name that you want to search, and then press the [SEARCH] button. When pressing the [GROUP NAME] button, the letter entry screen is displayed.
  • Page 74 4 Scan to E-mail Press the group buttons that you want to select as the destination, and press the [ENTER] button. The screen returns to the GROUP screen. Press the [SETTINGS] button. The screen returns to the SCAN TO E-MAIL screen. You can confirm the E-mail addresses that registered in the group by pressing the [CONTENTS] button.
  • Page 75 Press the [DESTINATION] button. The DESTINATION screen is displayed. You can confirm the destinations that are currently specified. To remove E-mail addresses, contacts, or groups that you selected for destination, select the name that you want to remove, and press the [DELETE] button.
  • Page 76 4 Scan to E-mail How to Perform Scan to E-mail...

  • Page 77: Using Template

    Using Template This section describes the instructions on how to use scan templates. Scanning Using Template ..................76 Registering Scan Template ..................84...

  • Page 78: Scanning Using Template

    5 Using Template Scanning Using Template Users can also use a template to operate scanning on this equipment. It enables users to register templates for scanning operations. Once registering a template, users can operate the scanning operation quickly without setting the scanning conditions.
  • Page 79 Press the template group button that contains the template that you want to recall. When you press the [PUBLIC TEMPLATE GROUP] button or user template group button that the password is not set, the screen to select a template is displayed. If the screen to select a template is displayed, skip to Step 5.
  • Page 80 5 Using Template Press the template button that you want to recall. If you select a template that the automatic start function is enabled (which the icon is displayed in the lower left corner of the button) and the password is not set, the scanning operation is automatically started and finish the operation.
  • Page 81 Press the [SCAN!] button. If you want to change the scan conditions, press the desired agent button and set the scan conditions as you require. If the “To continue, place document on glass. And press Scan!” message is displayed, place another original on glass and press [SCAN!] to scan another original, or press the [JOB FINISH] button to finish scanning.
  • Page 82 5 Using Template Press the [SCAN] button on the control panel to enter the scan menu. The basic scan menu is displayed. Press the [SCAN TO E-MAIL] button. The AUTHENTICATION screen is displayed. Enter the user name and password by pressing the [USER NAME] and [PASSWORD] buttons, and press the [ENTER] button.
  • Page 83 Press the [TEMPLATE] button on the control panel to enter the tem- plate menu. The screen to select a template group is displayed. Press the template group button that contains the template that you want to recall. When you press the [PUBLIC TEMPLATE GROUP] button or user template group button that the password is not set, the screen to select a template is displayed.
  • Page 84 5 Using Template If the password entry screen displayed, enter the password for the selected user template group using digital keys, and press the [ENTER] button. The screen to select a template is displayed. Press the Scan to E-mail template button that you want to recall. If you select a template that the automatic start function is enabled (which the icon is displayed in the lower left corner of the button), the scanning operation is auto- matically started.
  • Page 85 If the “To continue, place document on glass. And press Scan!” message is displayed, place another original on glass and press [SCAN!] to scan another original, or press the [JOB FINISH] button to finish scanning. When the original is set on the Automatic Document Feeder, this screen is not dis- played.

  • Page 86: Registering Scan Template

    5 Using Template Registering Scan Template To recall the template, you need to first register the setting combination as a template. It enables users to register templates for scanning operations. The template is registered either in “PUBLIC TEMPLATE GROUP” or “USER GROUP” depend- ing on your purpose.
  • Page 87 Press the buttons of the agent and set the scanning conditions. For instructions on how to set each scan agent, see the instructions for each scan mode. P.26 “How to Perform Scan to e-Filing” P.36 “How to Perform Scan to File or USB” P.52 “How to Perform Scan to E-mail”...
  • Page 88 5 Using Template Select the “PUBLIC TEMPLATE GROUP” button, and press the [ENTER] button. The ADMINISTRATOR PASSWORD screen is displayed. Press the [PASSWORD] button. The letter entry screen is displayed. Enter the administrator password using the keyboard and the digi- tal keys, and press the [ENTER] button.
  • Page 89 Select the blank template button and press the [SAVE] button. You can also select the existing template button to overwrite the template settings. Specify the following items as you require and press the [SAVE] button. [NAME 1] Press this to enter the name that appears in the first line on the button. [NAME 2] Press this to enter the name that appears in the second line on the button.
  • Page 90 5 Using Template Press the [FUNCTION CLEAR] button on the control panel to clear the settings in the scan menu. Registering a scan template in a user template group Press the [SCAN] button on the control panel to enter the scan menu.
  • Page 91 Press the buttons of the agent and set the scanning conditions. For instructions on how to set each scan agent, see the instructions for each scan mode. P.26 “How to Perform Scan to e-Filing” P.36 “How to Perform Scan to File or USB” P.52 “How to Perform Scan to E-mail”...
  • Page 92 5 Using Template Select a user template group name where you want to register a new template, and press the [ENTER] button. When you press the user template group button that the password is not set, the screen to select a template is displayed. If the screen to select a template is dis- played, skip to Step 7.
  • Page 93 Select the blank template button and press the [SAVE] button. You can also select the existing template button to overwrite the template settings. Specify the following items as you require and press the [SAVE] button. [NAME 1] Press this to enter the name that appears in the first line on the button. [NAME 2] Press this to enter the name that appears in the second line on the button.
  • Page 94 5 Using Template Press the [FUNCTION CLEAR] button on the control panel to clear the settings in the scan menu. Registering Scan Template...

  • Page 95: Copy & File

    Copy & File This section describes the instructions on how to perform Copy & File. How to Perform Copy & File ..................94...

  • Page 96: How To Perform Copy & File

    6 Copy & File How to Perform Copy & File In this COPY & FILE function, the copied original data can be sent and stored to the Share folder of the hard disk in the equipment or the specified PC. You can access the data stored in the Share folder directly from the client PC via network.
  • Page 97 Press the [COPY & FILE] button. The SAVE AS FILE screen is displayed. Press the [FILE NAME] button if you want rename the document name of the scanned data. The letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry.
  • Page 98 6 Copy & File If the screen to set up the remote destination is displayed by press- ing the [REMOTE 1] or [REMOTE 2] button, specify the remote des- tination. You can specify the remote destination using FTP, SMB, NetWare IPX, or NetWare IP. When you want to store the data using FTP, select the [FTP] button and specify the following items as you require.
  • Page 99 When you want to store the data using SMB, select the [SMB] but- ton and specify the following items as you require. Then press the [ENTER] button. [NETWORK PATH] Press this to enter the network path to the folder where you want to store the data. [LOGIN USER NAME] Press this to enter the user name to access the network folder if required.
  • Page 100 6 Copy & File [NETWORK PATH] Press this to enter the folder path to the folder where you want to store the data in the NetWare file server. For example, if you want to store the data into “sys\scan” folder in the NetWare file server, enter “\sys\scan”...
  • Page 101 Press the [START] button. If the “NEXT ORIGINAL?” message is displayed, place another orig- inal on glass and press the [YES] button to copy another original, or press the [FINISHED] button to finish copying. When the original is set on the Automatic Document Feeder, this screen is not dis- played.
  • Page 102 6 Copy & File How to Perform Copy & File...
  • Page 103 Internet Fax This section describes about the Internet Fax functions. About Internet Fax ....................102 Precaution for Internet Transmission ....................102 Internet Fax Transmission Overview....................102 How to Perform Internet Fax................104 Specifying Destinations ........................107 Advanced Function ......................... 118 Receiving Internet Fax..................121...

  • Page 104: Chapter 7 Internet Fax

    7 Internet Fax About Internet Fax You can perform the Internet Fax function that provides the ability to transmit a scanned original as an E-mail, with an attached TIFF-FX (Profile S) file. Since an Internet line is used instead of a phone line, the communication cost can be reduced.
  • Page 105 Internet Fax to Internet Fax The equipment can send a document to another Internet Fax equipment through the Internet or Intranet. The document is sent as an E-mail. Internet Intranet E-mail Server E-mail Server E-mail Transmission Internet Fax to/from Client Computers The equipment can send a document as an E-mail to client computers through the Internet or Intranet.

  • Page 106: How To Perform Internet Fax

    7 Internet Fax How to Perform Internet Fax In this function, the scanned data can be sent to the specified E-mail address as an attached file like Scan to E-mail function. However, the Internet Fax function allows to send originals as TIFF-FX (Profile S) file so that any Internet Fax compatible devices To use Internet Fax, the configuration of the equipment needs to be set by the network adminis- trator.
  • Page 107 Specify the following items as you require and press the [Next] but- ton. RESOLUTION Select the resolution before you scan the original to be sent. When sending Internet Fax destination only, the [FINE] resolution will be applied even if you select [U-FINE]. MODE Set the image quality mode before you scan the original to be sent.
  • Page 108 7 Internet Fax Specify the following items as you require and press the [ENTER] button. [SUBJECT] Press this to enter the subject of the Internet Fax to be sent. [BODY] Press this to enter the body message of the Internet Fax to be sent. When you press the [SUBJECT] or [BODY] button, the letter entry screen is displayed.

  • Page 109: Specifying Destinations

    If the “To continue, place document on glass. And press [START]” message is displayed, place another original on glass and press [START] button to scan another original, or press the [JOB FINISH] button to finish scanning. When the original is set on the Automatic Document Feeder, this screen is not dis- played.
  • Page 110 7 Internet Fax Enter the E-mail address that you want to send using the keyboard and digital keys, and press the [ENTER] button to set the entry. The screen returns to the address menu. Press the [MULTI] button and then press the [E-MAIL ADDRESS] button if you want to specify another E-mail address manually.
  • Page 111 Selecting from address book Press the [E-MAIL] button of the contacts that you want to send. The selected contacts are displayed as reversed buttons. To cancel the selection, press the contact again, then the button will be a normal button. You can specify other E-mail addresses as you require.
  • Page 112 7 Internet Fax Enter the ID number of the contact that you want to search using the digital keys, and press the [ENTER] button. The ADDRESS BOOK screen that contains the contact of the specified ID is dis- played. Press the [E-MIAL] button of the contact that you want to send. You can specify other E-mail addresses as you require.
  • Page 113 Press the buttons to enter the search strings that you want to spec- ify, and then enter the [SEARCH] button. When pressing each button, the letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry. It will search for the contacts that contain the search text in the specified items.
  • Page 114 7 Internet Fax Searching with search strings from LDAP server To search contacts in the LDAP server, the directory service must be registered using TopAc- cess by the network administrator. Press the [SEARCH ADDRESS] button. The ADDRESS SEARCH screen is displayed. Press the [DIR SERVICE] button.
  • Page 115 Select the directory service name that you want to search from, and press the [ENTER] button. The screen returns to the ADDRESS SEARCH screen. Press the buttons to enter the search strings that you want to spec- ify, and then enter the [SEARCH] button. When pressing each button, the letter entry screen is displayed.
  • Page 116 7 Internet Fax You can specify other E-mail addresses as you require. You can confirm or remove the E-mail addresses that you specified in the DESTINATION screen which can be displayed by pressing the [DESTINATION] button. P.117 “Confirming or removing E-mail addresses from destination” Selecting from groups Press the [GROUP] button.
  • Page 117 Searching with ID number of a group Press the [GROUP] button. The GROUP screen is displayed. Press the [KNOWN ID] button. The KNOWN ID screen is displayed. Enter the ID number of the group that you want to search using the digital keys, and press the [ENTER] button.
  • Page 118 7 Internet Fax Press the group buttons that you want to select as the destination. You can confirm the E-mail addresses that registered in the group by pressing the [CONTENTS] button. You can specify other E-mail addresses as you require. You can confirm or remove the E-mail addresses that you specified in the DESTINA- TION screen which can be displayed by pressing the [DESTINATION] button.
  • Page 119 Press the [GROUP NAME] button to enter the group name that you want to search, and then press the [SEARCH] button. When pressing the [GROUP NAME] button, the letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry.

  • Page 120: Advanced Function

    7 Internet Fax Press the [DESTINATION] button. The DESTINATION screen is displayed. You can confirm the destinations that are currently specified. To remove E-mail addresses, contacts, or groups that you selected for destination, select the name that you want to remove, and press the [DELETE] button.

  • Page 121: Priority Transmission

    Press the [ADVANCED] button to display the advanced menu, and then press the [2-SIDED SCAN] button. The 2-SIDED SCAN screen is displayed. Select the original type either the [BOOK] or [TABLET] button, and then press the [ENTER] button. The screen returns to the advanced menu. Press the [ADDRESS] button to return to the address menu.
  • Page 122 7 Internet Fax Press the [ADVANCED] button to display the advanced menu, and then press the [PRIORITY RESERVE] button. The PRIORITY RESERVE screen is displayed. Press the [ENTER] button. The screen returns to the advanced menu. Press the [ADDRESS] button to return to the address menu. How to Perform Internet Fax...

  • Page 123: Receiving Internet Fax

    Receiving Internet Fax The equipment accesses the E-mail server at specified intervals to check whether any E-mail has been delivered. If an E-mail has been delivered, the equipment will automatically retrieve and print out the E-mail. When the [CHECK E-MAIL] button in the [USER] menu in the [USER FUNCTIONS] screen is pressed, the equipment manually accesses the E-mail server to check whether any E-mail has been delivered.
  • Page 124 7 Internet Fax Press the [USER] button, and then press the [CHECK E-MAIL]. Checking whether any E-mail has been delivered starts. Checking completes. If the Internet Fax is received, “RECEIVING E-mail” appears on the screen upper right. Next, “NEW E-mail RECEIVED” appears for 2 seconds. Then, printing the Inter- net Fax starts.
  • Page 125 Remote Scan This section describes about Remote Scan using the Remote Scan driver. Installing Remote Scan Driver ................124 Planning for Installation........................124 Installing the Remote Scan Driver....................124 Scanning Remotely Using Remote Scan Driver ..........130 When You Are Running the First Time....................131 Remote Scan Driver Errors ..................139 Remote Scan Driver Error Conditions.....................139...

  • Page 126: Chapter 8 Remote Scan

    8 Remote Scan Installing Remote Scan Driver This section describes how to install the Remote Scan driver. Planning for Installation This equipment provides the Remote Scan driver that allows users to operate scanning remotely from the Windows computer and import the scanned images into a TWAIN-compliant applica- tion.
  • Page 127 Insert the Client Utilities CD-ROM into the CD-ROM drive. The installer automatically starts and the Choose Setup Language dialog box appears. When the installer does not automatically start, double-click “Setup.exe” in the Client Utilities CD-ROM. Select your language and click [OK]. The License Agreement screen is displayed.
  • Page 128 8 Remote Scan Check “TOSHIBA e-STUDIO Remote Scan driver”. There are also Printing software, Network Fax software, and e-Filing software in the list. For more information about these software, please see the Printing Guide, Network Fax Guide, and e-Filing Guide.

  • Page 129: Installing From Topaccess

    Click [Next]. If you want to change the program folder, rename the folder in the “Program Folder” field. The Starting Copying Files screen is displayed. Click [Finish]. The installation is completed. The Installer may ask you to restart your computer. If it does, select “Yes, I want to restart my computer now.”...
  • Page 130 8 Remote Scan Installing Remote Scan driver from TopAccess In TopAccess, click the Install Software link at the bottom of the screen. The Install Client Software page opens. Click the “Install Client1” link to download the installer file. Download the installer file on your desktop by following the prompts.
  • Page 131 Follow the installation procedure using the Client Utilities CD-ROM described in following section. P.124 “Installing from Client Utilities CD-ROM” Installing Remote Scan Driver...

  • Page 132: Scanning Remotely Using Remote Scan Driver

    8 Remote Scan Scanning Remotely Using Remote Scan Driver You can use Remote Scan driver to import the scanned images into your TWAIN-compliant application. This software allows you to perform scanning the originals set in the equipment remotely from a client computer and acquire the image into the TWAIN-compliant application. How to Scan The Remote Scan driver can be launched from the TWAIN-compliant application.

  • Page 133: When You Are Running The First Time

    Specify the options and click [Scan]. Scanning originals starts and images are imported into the application when scanning is completed. (The “Remote Connecting...” message is displayed while scanning the originals.) When You Are Running the First Time When you access the Remote Scan driver the first time, the TopAccessDocMon Local Discovery dialog box appears.
  • Page 134 8 Remote Scan When the process is completed, found devices are listed in the list. If the process continues for a long time, it is because too many network clients are on the network. In that case, you can configure the discovery using the [Advanced] button. P.134 “Configuring Discovery Settings”...
  • Page 135 Enter each item to specify the network address of the device and click [OK]. IP Address — Enter the IP address of the printer. IPX Address — This is disabled because the Remote Scan driver does not support the IPX/SPX connection. Name —...

  • Page 136: Configuring Discovery Settings

    8 Remote Scan — Configuring Discovery Settings You can configure the discovery settings. 1) Devices Click the arrow button to display the poll down list and check the model name that you want to search. 2) Network - Enable IPX/SPX Search This is disabled because the Remote Scan driver does not support the IPX/SPX connection.
  • Page 137 File menu: - Page Settings — Click this menu to display the Page Settings tab. - Image Settings — Click this menu to display the Image Settings tab. - Scan — Click this menu to start remote scanning and acquire the image. - Close —...
  • Page 138 8 Remote Scan - Mixed Original Size — Select this to scan originals of the mixed sizes. - Select Original Size — Select this to set the original size manually. When this is selected, select the original size in the drop down box. 2) Single/2-Sided Scan Select whether scanning the 2-sided originals or not.

  • Page 139: Adding A New Device Using Network Discovery

    This cannot be set when the Remote Scan driver is connecting to the e-STUDIO451c Series, e-STUDIO452 Series, or e-STUDIO282 Series. 3) Background Adjustment This sets the contrast of background color for scanning. You can set from -4 (lowest) to 4 (highest) in units of 1 by moving the scroll bar.
  • Page 140 8 Remote Scan Selecting the target device Click the [Devices] menu and select [Select e-STUDIO]. The Select Device dialog box appears. Select the name of the equipment that you want to connect to, and click [OK]. The target device has been changed to the selected equipment. Scanning Remotely Using Remote Scan Driver...

  • Page 141: Remote Scan Driver Errors

    Remote Scan Driver Errors This chapter describes the most common Remote Scan driver errors and provides steps to resolve the conditions. If the problem persists after you have followed all of the steps, make sure to note the name of the application you were using, what you were trying to do, and any error messages —...

  • Page 142: Corrective Action

    8 Remote Scan Corrective Action: If the equipment is not ready for the Remote Scan operation, it cannot acquire document using the Remote Scan driver. Please check the status of the equipment. When the equipment shows the following status, the Remote Scan operation cannot be performed. When the paper jam occurs in the equipment.

  • Page 143: Index

    INDEX Numerics ........119 ......... 135 2-SIDED SCAN Image Settings ..........101 Internet Fax ....102 Internet Fax Transmission Overview ............135 ..........133 About IP Address ..........132 ..........133 Advanced IPX Address ........118 Advanced Function ........53 AUTHENTICATION ......87 ......62 AUTOMATIC START KNOWN ID ..
  • Page 144 ....... 31 SATURATION ............135 Scan ..........12 Scan Mode ....... 17 SCAN TO E-FILING ........12 Scan to e-Filing mode ....17 SCAN TO E-MAIL ........13 Scan to E-mail mode ....17 SCAN TO FILE OR USB ......13 Scan to File or USB mode ....
  • Page 145 FC-2500C/3500C/3510C OME060020A0...
  • Page 146 MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS Scanning Guide 2-17-2, HIGASHIGOTANDA, SHINAGAWA-KU, TOKYO, 141-8664, JAPAN R060120A8401-TTEC Ver01 2006-10 ©2006 TOSHIBA TEC CORPORATION All rights reserved...

This manual is also suitable for:

E-studio 3500cE-studio 3510c

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