Canon MF7280 - ImageCLASS B/W Laser Driver Manual
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Canon MF7280 - ImageCLASS B/W Laser Driver Manual

Canon MF7280 - ImageCLASS B/W Laser Driver Manual

Fax driver guide
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Download this manual See also: Driver Manual, Reference Manual
Fax Driver Guide
Fax Driver Ver. 3.95
Please read this guide before operating this equipment.
After you finish reading this guide, store it in a safe place for future reference.
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Summary of Contents for Canon MF7280 - ImageCLASS B/W Laser

  • Page 1 Fax Driver Guide Fax Driver Ver. 3.95 Please read this guide before operating this equipment. After you finish reading this guide, store it in a safe place for future reference.
  • Page 3 Ot¯ Fax Driver Guide...

  • Page 5: How This Manual Is Organized

    Includes information about additional software used with the fax driver and the index. Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions. However, as we are constantly improving our products, if you need an exact specification, please contact Canon.

  • Page 6: Table Of Contents

    Supported Canon Products ........
  • Page 7 Chapter 4 Canon Cover Sheet Editor What Is the Cover Sheet Editor? ........4-2 Installing the Cover Sheet Editor .
  • Page 8 Saving a New File..........4-8 Saving an Existing File .
  • Page 9 Canon Port Setting Tool ........

  • Page 10: Preface

    Preface Thank you for purchasing this Canon product. Please read this manual thoroughly before operating the product in order to familiarize yourself with its capabilities, and to make the most of its many functions. After reading this manual, store it in a safe place for future reference.

  • Page 11: Displays Used In This Manual

    Displays Used in This Manual Screen shots of computer operation screens used in this manual may differ from the ones you actually see, depending on the operating system and the model or options that come with your machine. The buttons that you should click are marked with a , as shown below.

  • Page 12: Abbreviations Used In This Manual

    Abbreviations Used in This Manual In this manual, product names and model names are abbreviated as follows: Windows 98 Microsoft ® Windows ® 98 operating system: Windows Me Microsoft ® Windows ® Millennium Edition operating system: ® ® Windows NT 4.0 Microsoft Windows NT 4.0 operating system:...

  • Page 13: Legal Notices

    Legal Notices Trademarks Canon, the Canon logo, imageRUNNER, imageCLASS, imagePASS, iR, LASER CLASS, and NetSpot are trademarks of Canon Inc. Citrix, MetaFrame, and MetaFrame XP are trademarks of Citrix Systems, Inc. in the United States and other countries. Microsoft, the Windows logo, Windows, and Windows NT are registered trademarks of Microsoft Corporation in the United States and other countries.

  • Page 14: Disclaimers

    Disclaimers The information in this document is subject to change without notice. CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN, INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OF USE OR AGAINST INFRINGEMENT OF ANY PATENT.

  • Page 15: Before You Start

    Supported Canon Products ........

  • Page 16: Introduction

    The fax driver is conceptually akin to a printer driver. A user would select [Print] from any Windows application software, select the Canon fax driver as the printer, and specify its destination(s) and options. The fax driver would then convert this into an image that conforms to standard fax protocols, to be printed or stored on the recipient fax machine(s).
  • Page 17 5070 Canon iR5070 (FAX) imageRUNNER 6570/5570 Canon iR5570/iR6570 (FAX) imagePASS-M3 (iR6570/5570-M3) Canon iR5570/iR6570-M3 (FAX) imageCLASS 2300 Canon iC2300 (FAX) LASER CLASS 510 Canon LASER CLASS 500 (FAX) LASER CLASS 700 series Canon LC700 (FAX) MF7280 Canon MF7200 series (FAX) Introduction...
  • Page 18 IMPORTANT • The fax options are available only if a fax board is installed in your printer. • The LASER CLASS 510 supports only Windows 98/Me/2000/XP/Server 2003. • In this guide, these printer names are hereafter referred to as the following: - imagePASS-C1 (Color iR C2620-C1): Color imageRUNNER C2620-C1 - imagePASS-C1 (Color iR C3200-C1): Color imageRUNNER C3200-C1 - imagePASS-C1 (Color iR C3220-C1): Color imageRUNNER C3220-C1...

  • Page 19: System Requirements

    System Requirements The fax driver can be used in the following system environments: ■ Operating System Software • Microsoft Windows 98 • Microsoft Windows Me • Microsoft Windows NT 4.0 • Microsoft Windows 2000 • Microsoft Windows XP • Microsoft Windows Server 2003 ■...
  • Page 20 ■ Computer Any computer which runs the above operating system software properly IMPORTANT If you are using the Color imageRUNNER C2620-C1, Color imageRUNNER C2620-C2, Color imageRUNNER C3200-C1, Color imageRUNNER C3220-C1, Color imageRUNNER C3220-C2, imageRUNNER C3100-E1, imageRUNNER C5800-D1, imageRUNNER C5870-G1, imageRUNNER C6800-D1, imageRUNNER C6870-G1, imageRUNNER 400/330, imageRUNNER 400/330-P1/R1, or imageRUNNER 6570/ 5570-M3, after selecting a port, you need to specify a queue as described below.

  • Page 21: Where To Find Help

    ] (Help) in the upper right corner of most dialog boxes, and then click a specific item in the dialog box for help on that item. ■ Canon Authorized Dealers or Service Providers If the Online Help file does not provide the information you need, contact your local authorized Canon dealer or service provider.
  • Page 22 Where to Find Help...

  • Page 23: Getting Started

    USB Connection Installation (Windows 98/Me/2000/XP/Server 2003) ....2-22 Installing the Canon Driver Information Assist Service....... .2-36 Updating the Existing Fax Drivers .

  • Page 24: Installing The Software

    Installing the Software This section describes instructions for installing the software. Installing the Fax Driver Before using the fax function on your printer, you must install the fax driver for it. Refer to the figure below in order to decide which procedure to use and read the corresponding pages in this manual.

  • Page 25: Standard Installation

    • If you use the Installer, you can also update existing drivers simultaneously while installing a new driver, or update existing drivers without installing a new driver. Canon machines whose fax drivers can be updated are listed under "Supported Canon Products,"...
  • Page 26 In the first dialog box of the Fax Driver Setup Wizard, click [Next]. The [License Agreement] dialog box is displayed. Read the license agreement carefully. If you agree to the terms ➞ click [Yes]. Select [Manually Set Port to Install] ➞ click [Next]. Installing the Software...
  • Page 27 NOTE If you have installed Canon Driver Information Assist Service and are using an operating system equipped with Windows Firewall, when the following message box is displayed, click [Yes] or [No]. - If you select [Yes], Windows Firewall will be configured to unblock the connection for Canon Driver Information Assist Service, so that you can set up the configuration automatically or use the Job Accounting feature.
  • Page 28 To do this, see "Updating the Existing Fax Drivers," on p. 2-39. If you want to install the Canon Driver Information Assist Service together with the fax driver, also select [Canon Driver Information Assist Service].
  • Page 29 If you are using a shared fax in the Print Server (Point and Print) environment, it is necessary to install the Canon Driver Information Assist Service in the server PC in order to set up the fax configuration automatically or to use the Job Accounting feature.
  • Page 30 NOTE To delete a fax driver that you do not want to install from [Fax List for Driver Installation], select the appropriate fax driver ➞ click [Remove]. Verify that the fax driver(s) you want to install is selected in the [Fax List for Driver Installation] ➞ click [Next]. Select a port.
  • Page 31 NOTE • If more than one fax driver is selected, this dialog box will reappear to enable selection of different ports for other fax drivers. • If you are using the Color imageRUNNER C2620-C1, Color imageRUNNER C2620-C2, Color imageRUNNER C3200-C1, Color imageRUNNER C3220-C1, Color imageRUNNER C3220-C2, imageRUNNER C3100-E1, imageRUNNER C5800-D1, imageRUNNER C5870-G1, imageRUNNER C6800-D1, imageRUNNER C6870-G1, or imageRUNNER 6570/5570-M3, only LPR, RAW, or...
  • Page 32 ● If you want to add a port: ❑ Click [Add Port]. ❑ Select the printer port you want to add from [Add Port] dialog box ➞ click [OK]. Ports displayed in the [Add Port] dialog box vary depending on the operating system you are using.

  • Page 33: Dynamic Installation

    NOTE • If you want to specify shared fax settings, or are installing an alternate driver in Windows NT 4.0/2000/XP/Server 2003, select [Use as Shared Fax]. For instructions on how to specify detailed settings for a shared fax, see steps 2 to 4 of "Alternate Fax Driver (Windows NT 4.0/2000/XP/Server 2003),"...
  • Page 34 Insert the Fax Driver Software CD-ROM into the CD-ROM drive. Double-click the [My Computer] icon ➞ the CD-ROM drive icon. Double-click the following folders: [FAX] ➞ [us_eng]. Double-click the [Setup.exe] icon to start the installation process. In the first dialog box of the Fax Driver Setup Wizard, click [Next].
  • Page 35 To search for faxes in sleep mode on the network, select [Reactive Faxes in the Sleep Mode and Search]. • If you have installed Canon Driver Information Assist Service and are using an operating system equipped with Windows Firewall, when the following message box is displayed, click [Yes] or [No].
  • Page 36 - [Add Faxes]: You can add a new driver without affecting existing drivers. If you want to install the Canon Driver Information Assist Service together with the fax driver, select [Canon Driver Information Assist Service] ➞ click [Next].
  • Page 37 If you are using a shared fax in the Print Server (Point and Print) environment, it is necessary to install the Canon Driver Information Assist Service in the server PC in order to set up the fax configuration automatically or to use the Job Accounting feature.
  • Page 38 The fax driver(s) you selected is added to [Fax List for Driver Installation]. NOTE • To delete a fax driver that you do not want to install from [Fax List for Driver Installation], select the appropriate fax driver ➞ click [Remove]. •...
  • Page 39 Enter a fax name in [Fax Name] if necessary ➞ select [Set as Default] if you want to set the fax as the default printer ➞ click [Next]. NOTE If you want to specify shared fax settings, or are installing an alternate driver in Windows NT 4.0/2000/XP/Server 2003, select [Use as Shared Fax].

  • Page 40: Alternate Fax Driver (Windows Nt 4.0/2000/Xp/Server 2003)

    After the files are copied, click [Exit] to finish the installation. If you want to restart your computer, select [Restart My Computer Now]. The printer icon is displayed in the [Printers] folder. The driver is now installed. Alternate Fax Driver (Windows NT 4.0/2000/XP/Server 2003) If you are using one or more shared printers in Windows NT 4.0/2000/XP/Server 2003, you can install an alternate fax driver.
  • Page 41 Select operating system from [Drivers to Add] ➞ click [OK]. In the [Fax Information] dialog box, click [Next]. Follow the instructions in the dialog or message boxes to complete the installation. See steps 13 to 14 of "Standard Installation," on p. 2-3. IMPORTANT To use the fax driver on the client PC, double-click the shared printer icon for the alternate fax driver on the server PC.

  • Page 42: Using The Add Printer Wizard

    Using the Add Printer Wizard To install a fax driver from the [Printers] folder in the Windows Control Panel, follow the procedure below. On the [Start] menu, point to [Settings] ➞ click [Printers]. NOTE • If you are using Windows XP Professional/Server 2003, on the [Start] menu, click [Printers and Faxes].
  • Page 43 Click [Browse] to select the folder of the driver you want to install ➞ click [OK]. You can select the driver from the following folders on the CD-ROM: Path Windows 98/Me: \FAX\us_eng\win98_me Windows NT 4.0: \FAX\us_eng\winnt40 Windows 2000/XP/Server 2003: \FAX\us_eng\win2k_xp Select your fax model from [Printers] ➞...

  • Page 44: Usb Connection Installation (Windows 98/Me/2000/Xp/Server 2003)

    ■ If a USB driver has been installed on your computer: If you have performed a USB installation using the Canon PCL5c, PCL5e, PCL6, PS, UFR, or UFR II printer driver on your computer, the USB driver has already been installed.

  • Page 45: Usb Installation Using The Add Printer Wizard (Windows 98/Me/2000/Xp/Server 2003)

    Select [Use Standard Port] from [Port Settings] ➞ click [Settings]. Select the USB port from the list ➞ click [OK]. In the [Fax Driver Setup Wizard] dialog box, click [Next]. Follow the instructions in the dialog box or message boxes to complete the installation.

  • Page 46: Plug And Play Installation (Windows 98)

    In the [Printers] folder, double-click the [Add Printer] icon to start the Add Printer Wizard ➞ follow the instructions on the screen to continue the installation. When the port setting screen is displayed, select the USB port. Follow the instructions in the dialog box or message boxes to complete the installation.
  • Page 47 Select [Search for the best driver for your device. (Recommended)] ➞ click [Next]. Select [Specify a location] ➞ click [Browse] to select [\FAX\us_eng\usbport\win98] on the CD-ROM ➞ click [Next]. Follow the instructions on the screen ➞ click [Finish] after the files are copied.
  • Page 48 Select [Display a list of all the drivers in a specific location, so you can select the driver you want] ➞ click [Next] ➞ follow the instructions on the screen. Click [Have Disk]. Click [Browse] to select the folder containing the driver you want to install ➞...

  • Page 49: Plug And Play Installation (Windows Me)

    You can select the driver from the following folder on the CD-ROM: \FAX\us_eng\win98_me Select your fax model from [Models] ➞ follow the instructions on the screen ➞ click [Finish] after the files are copied. The fax driver is now installed. Plug and Play Installation (Windows Me) Connect the cable from the printer's USB port to the PC's USB port, and then turn the printer ON.
  • Page 50 In the first dialog box of the Add New Hardware Wizard, select [Automatic search for a better driver (Recommended)] ➞ click [Next]. Select the [FXUUSBME.INF] file in the [Select Other Driver] dialog box ➞ click [OK]. Follow the instructions on the screen ➞ click [Finish] after the files are copied.
  • Page 51 Select [Specify the location of the driver (Advanced)] ➞ click [Next]. Select [Display a list of all drivers in a specific location, so you can select the driver you want] ➞ click [Next]. Select [Printer] as the device type ➞ click [Next]. Click [Have Disk].

  • Page 52: Plug And Play Installation (Windows 2000)

    Select your fax model from [Models] ➞ follow the instructions on the screen ➞ click [Finish] after the files are copied. The fax driver is now installed. Plug and Play Installation (Windows 2000) Connect the cable from the printer's USB port to the PC's USB port, and then turn the printer ON.
  • Page 53 Select [Display a list of the known drivers for this device so that I can choose a specific driver] ➞ click [Next]. Select [Printers] from [Hardware types] ➞ click [Next]. Click [Have Disk]. 2-31 Installing the Software...
  • Page 54 Click [Browse] to select the folder containing the driver you want to install ➞ click [OK]. You can select the driver from the following folder on the CD-ROM: \FAX\us_eng\win2k_xp Select your fax model from [Printers] ➞ follow the instructions on the screen ➞ click [Finish] after the files are copied. The fax driver is now installed.

  • Page 55: Plug And Play Installation (Windows Xp/Server 2003)

    Plug and Play Installation (Windows XP/Server 2003) Connect the cable from the printer's USB port to the PC's USB port, and then turn the printer ON. Start Windows, and then insert the Fax Driver Software CD-ROM into the CD-ROM drive. The Found New Hardware Wizard starts.
  • Page 56 Select [Install from a list or specific location (Advanced)] ➞ click [Next]. Select [Don't search. I will choose the driver to install] ➞ click [Next]. Select [Printer] from [Hardware types] ➞ click [Next]. 2-34 Installing the Software...
  • Page 57 Click [Have Disk]. Click [Browse] to select the folder containing the driver you want to install ➞ click [OK]. You can select the driver from the following folder on the CD-ROM: \FAX\us_eng\win2k_xp 2-35 Installing the Software...

  • Page 58: Installing The Canon Driver Information Assist Service

    After installing the fax driver, you can setup the fax configuration automatically and use the Job Accounting feature. If you are using a shared fax in the Print Server (Point and Print) environment, it is necessary to install the Canon Driver Information Assist Service in the server PC.
  • Page 59 In the first dialog box of the Fax Driver Setup Wizard, click [Next]. The [License Agreement] dialog box is displayed. Read the license agreement carefully. If you agree to the terms ➞ click [Yes]. Select [Manually Set Port to Install] ➞ click [Next]. 2-37 Installing the Software...
  • Page 60 [Yes] or [No]. - If you select [Yes], Windows Firewall will be configured to unblock the connection for Canon Driver Information Assist Service, so that you can set up the configuration automatically or use the Job Accounting feature.

  • Page 61: Updating The Existing Fax Drivers

    Updating the Existing Fax Drivers IMPORTANT Canon machines whose fax drivers can be updated using this version of the driver are listed under "Supported Canon Products," on p. 1-2. Using the Installer If you use the Installer to install new fax drivers, the Installer updates the existing ones at the same time that the new drivers are installed.

  • Page 62: Using The Add Printer Wizard

    Verify the installation settings ➞ click [Start]. After the files are copied, click [Exit] to finish the installation. Restart your computer when a message appears prompting you to do so. The fax drivers already installed are now updated. IMPORTANT To use the updated alternate printer driver on the client PC, first uninstall the current printer driver ➞...
  • Page 63 In the [Printers] folder, right-click the fax driver icon you want to update ➞ click [Properties]. Click the [Details] tab (Windows 98/Me), [General] tab (Windows NT 4.0), or [Advanced] tab (Windows 2000/XP/ Server 2003). Click [New Driver] ➞ follow the instructions on the screen. NOTE For Windows NT 4.0, take note of the fax name displayed at the top of the [Details] sheet.
  • Page 64 Check whether the fax name has been changed. If so, rename the fax with its original name, which you have taken note of in step 5. For example, you may see the fax name being changed in the following way: from <Canon iR2200-3300 (FAX)> to <Canon iR2200-3300 (FAX) (Copy 2)>.

  • Page 65: Updating The Alternate Fax Driver

    If you are using a shared fax in the Print Server (Point and Print) environment, it is necessary to install the Canon Driver Information Assist Service in the server PC in order to set up the fax configuration automatically or to use the Job Accounting feature.
  • Page 66 Select the alternate fax driver you want to update from [Alternate Drivers] ➞ click [OK]. When a message appears prompting you to insert the CD-ROM, insert the Fax Driver Software CD-ROM into the CD-ROM drive ➞ click [OK]. Click [Browse] to specify the driver path in the CD-ROM ➞ click [OK].

  • Page 67: Windows 2000/Xp/Server 2003

    Windows 2000/XP/Server 2003 On the [Start] menu, point to [Settings] ➞ click [Printers]. NOTE • If you are using Windows XP Professional/Server 2003, on the [Start] menu, click [Printers and Faxes]. • If you are using Windows XP Home Edition, on the [Start] menu, click [Control Panel] ➞...

  • Page 68: Uninstalling The Fax Driver

    Uninstalling the Fax Driver It is recommended that you use the Uninstaller to uninstall an unnecessary driver. On the [Start] menu, point to [Programs] ➞ [Canon Printer Uninstaller] ➞ click [Raster PCL5e Fax Driver Uninstaller]. In the [Delete Fax] dialog box, select the fax driver you want to delete.
  • Page 69 Click [Yes] to confirm the deletion. Click [Exit] in the [Delete Fax] dialog box. NOTE You can also start the Uninstaller from the Fax Driver Software CD-ROM. To do so, double-click the [UNINSTAL.exe] icon in the following folder: \FAX\us_eng\misc 2-47 Installing the Software...

  • Page 70: Specifying The Installed Optional Fax Board

    Specifying the Installed Optional Fax Board Before sending a document by fax, you may need to specify the optional fax board installed in your fax. The fax configuration can be setup automatically while installing the driver, depending on the port selected for the machine. If the machine cannot be configured automatically, follow the procedure below in order to do it manually.
  • Page 71 In the fax properties dialog box, click the [Configuration] tab (for Windows 98/Me) or [Device Settings] tab (for Windows NT 4.0/2000/XP/Server 2003). The [Configuration] sheet (for Windows 98/Me) or [Device Settings] sheet (for Windows NT 4.0/2000/XP/Server 2003) is displayed. NOTE For the imageRUNNER 400/330 and imageRUNNER 400/330-P1/R1, [Configuration] sheet is displayed regardless of the operating system you are using.
  • Page 72 Print Server (Point and Print) environment, however, it is necessary to install the Canon Driver Information Assist Service in the server PC in order to set up the fax configuration automatically by clicking [Get Device Status].

  • Page 73: Specifying The Installed Fax Memory

    Specifying the Installed Fax Memory Before sending a document by fax, you need to specify the amount of fax memory. NOTE • Fax memory can be specified for the imageRUNNER 400/330 and imageRUNNER 400/ 330-P1/R1. • The number of recipients to which you can send simultaneously depends on the fax memory.
  • Page 74 In the fax properties dialog box, click the [Configuration] tab (for Windows 98/Me) or [Device Settings] tab (for Windows NT 4.0/2000/XP/Server 2003). The [Configuration] sheet (for Windows 98/Me) or [Device Settings] sheet (for Windows NT 4.0/2000/XP/Server 2003) is displayed. NOTE For the imageRUNNER 400/330 and imageRUNNER 400/330-P1/R1, [Configuration] sheet is displayed regardless of the operating system you are using.
  • Page 75 Fax Driver Options CHAPTER This chapter describes instructions for faxing a document, and specifying various settings for faxing documents. Faxing a Document............3-2 Sending a Document .

  • Page 76: Faxing A Document

    Faxing a Document This section describes how to fax a document and how to send a document to the memory box of the recipient's fax. Sending a Document To send a document by fax, follow the procedure below. In application software, with the document open, select [Print].
  • Page 77 Specify the various settings in the [Edit Address Book], [Register Cover Sheet], and [Special] sheets ➞ click [OK]. Click [OK] in the [Print] dialog box. The [Fax Sending Settings] dialog box opens. Faxing a Document...
  • Page 78 In the [Sending Settings] sheet, specify the name and fax number of the fax recipient ➞ click [Add to Recipient List]. Click the [Cover Sheet] tab ➞ specify a format for the cover sheet attachment. Faxing a Document...

  • Page 79: Sending To A Remote Memory Box

    Click [OK] in the fax properties dialog box. The fax is sent to the specified recipient(s). NOTE For the Color imageRUNNER C2620-C1, Color imageRUNNER C2620-C2, Color imageRUNNER C3200-C1, Color imageRUNNER C3220-C1, Color imageRUNNER C3220-C2, imageRUNNER C3100-E1, imageRUNNER C5800-D1, imageRUNNER C5870-G1, imageRUNNER C6800-D1, imageRUNNER C6870-G1, or imageRUNNER 6570/5570-M3, print jobs sent from the fax driver are not recorded on the controller job log.
  • Page 80 Specify the various settings in the [Edit Address Book], [Register Cover Sheet], or [Special] sheet ➞ click [OK]. Click [OK] in the [Print] dialog box. The [Fax Sending Settings] dialog box opens. In the [Sending Settings] sheet, specify the name and fax number of the recipient.
  • Page 81 Click [Settings]. Select [Use Subaddress] ➞ enter the subaddress and password of the memory box of the recipient's fax ➞ click [OK]. Click [Add to Recipient List]. Faxing a Document...
  • Page 82 Click the [Cover Sheet] tab ➞ specify the format of the cover sheet attachment. Click [OK] in the [Fax Sending Settings] dialog box. The document is sent to and stored in the memory box of the recipient's fax. NOTE The data can be output only if the correct password is specified on the recipient's fax.

  • Page 83: Specifying Recipients

    Specifying Recipients You can specify the names and fax numbers of people you want to send a fax to, by adding them to [Recipient List]. You can add recipients by: • Entering a new name and a new fax number in [Recipient Name] and [Fax Number].

  • Page 84: Adding A New Name And Fax Number

    Adding a New Name and Fax Number From the [Fax Sending Settings] dialog box, display the [Sending Settings] sheet. For details on how to access the [Fax Sending Settings] dialog box, see "Sending a Document," on p. 3-2. Enter the name and fax number you want to add in [Recipient Name] and [Fax Number].

  • Page 85: Adding A Recipient From The Address Book

    Adding a Recipient from the Address Book From the [Fax Sending Settings] dialog box, display the [Sending Settings] sheet. For details on how to access the [Fax Sending Settings] dialog box, see "Sending a Document," on p. 3-2. 3-11 Specifying Recipients...
  • Page 86 Select the address book you want to use from [Address Books]. NOTE If you want to use an address book other than Canon Fax Driver Address Book, register the book before using it. (See "Registering Additional Address Books," on p. 3-24.) Select an entry ➞...

  • Page 87: Defining Address Book Entries

    Defining Address Book Entries This section describes instructions for defining person and group entries in the [Edit Address Book] sheet. NOTE For Windows NT 4.0/2000/XP/Server 2003, you can use or edit the Address Book only if you are permitted access to the folder where the Address Book file is saved (by default, Power Users and higher have access to the folder).

  • Page 88: New Entry

    New Entry From the fax properties dialog box, display the [Edit Address Book] sheet. For details on how to access the fax properties dialog box, see "Sending a Document," on p. 3-2. 3-14 Defining Address Book Entries...
  • Page 89 Click [Add Person]. The [Add Person] dialog box opens. Enter information about the new person, such as [Recipient Name] and [Company]. Enter the fax number. You can enter two fax numbers: a primary number and a secondary number. Enter information about the fax numbers in each respective [Description].
  • Page 90 Select [Use Subaddress for Primary Number] and/or [Use Subaddress for Secondary Number] ➞ enter the subaddress and the password of the recipient's fax ➞ click [OK]. NOTE • Obtain the subaddress and password of the memory box of the recipient's fax from the recipient.

  • Page 91: Edit Entry

    Edit Entry From the fax properties dialog box, display the [Edit Address Book] sheet ➞ select [Person] from [Show]. For details on how to access the fax properties dialog box, see "Sending a Document," on p. 3-2. All person (single) entries are displayed in [Address Book]. 3-17 Defining Address Book Entries...

  • Page 92: Delete Entry

    Select the person you want to edit ➞ click [Edit]. The [Edit Person] dialog box opens. Update the information if necessary. Click [OK] to modify the selected person (single) entry. Delete Entry Select the person (single) entry you want to delete from [Address Book].

  • Page 93: Group Entry

    Group Entry Clicking [Add Group] in the [Edit Address Book] sheet opens the [Add Group] dialog box for defining a new group. A group can contain both persons and other groups. You see the same dialog box under the title [Edit Group], if you click [Edit] in the [Edit Address Book] sheet when a group entry is selected from Address Book.
  • Page 94 Click [Add Group]. The [Add Group] dialog box opens. Enter the new group name. Select persons or groups as members of the new group from [Available Recipients] ➞ click [Add]. If you want to add a group to the new group, select [Group] or [All] from [Show] to view group entries.

  • Page 95: Edit Group

    Edit Group From the fax properties dialog box, display the [Edit Address Book] sheet ➞ select [Group] from [Show]. For details on how to access the fax properties dialog box, see "Sending a Document," on p. 3-2. To view all person (single) and group entries, select [All] from [Show]. All group entries are displayed in [Address Book].
  • Page 96 Select the group you want to edit ➞ click [Edit]. The [Edit Group] dialog box opens. Change the group name if necessary. Edit the group. ● To add a person or a group to the selected group: ❑ Select the person or group you want to add from [Available Recipients]. ❑...

  • Page 97: Delete Group

    Delete Group Select the group entry you want to delete from [Address Book]. Click [Delete]. 3-23 Defining Address Book Entries...

  • Page 98: Registering Additional Address Books

    Registering Additional Address Books You can select fax recipients from address books other than the Canon Fax Driver Address Book if they are registered with the fax driver. Follow the procedure below to register the address books you want to use.
  • Page 99 Click [Register]. The [Register Address Book] dialog box opens. Select the address book you want to register from [Available Address Books] ➞ click [OK]. The dialog box corresponding to the selected address book opens. Specify the required settings in the dialog box. ] (Help) ➞...
  • Page 100 Click [OK] in the dialog box. The registered address book is added to [Address Book List] in the [Address Books] dialog box. Click [OK] in the [Address Books] dialog box. 3-26 Registering Additional Address Books...

  • Page 101: Attaching A Cover Sheet To A Fax

    Attaching a Cover Sheet to a Fax This section describes instructions for attaching a cover sheet to an outgoing fax. From the [Fax Sending Settings] dialog box, click the [Cover Sheet] tab. For details on how to access the [Fax Sending Settings] dialog box, see "Sending a Document,"...
  • Page 102 Display the [Sender] sheet ➞ select check boxes according to the information you want to print on the cover sheet ➞ enter the information in the text boxes for the selected items. You can select the following check boxes: • [Include Sender Name] •...
  • Page 103 Click the [Recipient] tab ➞ select check boxes according to the information you want to print on the cover sheet. You can select the following check boxes: • [Include Recipient Name] • [Include Company] • [Include Dept./Div.] • [Include Fax Number] NOTE The information of the recipients specified in the [Sending Settings] sheet prints on the cover sheet.
  • Page 104 Click the [Logo] or [Signature] tab. Select [Print with Logo] or [Print with Signature] to include a logo or signature on the cover sheet. Click [Browse] ➞ select a bitmap logo or signature file name in [File Name]. Specify the magnification and position of the selected logo or signature.
  • Page 105 Click the [Sheets to Send] tab ➞ select [Include Number of Sheets to Send] ➞ enter the number of sheets you are going to send as a fax. Click [OK] in the [Item Settings] dialog box. Select [Insert Attention Note] ➞ select a note from [Attention Note] or enter a note.
  • Page 106 3-32 Attaching a Cover Sheet to a Fax...

  • Page 107: Canon Cover Sheet Editor

    Canon Cover Sheet Editor CHAPTER This chapter describes instructions for installing the Canon Cover Sheet Editor, launching the editor, and creating and registering original cover sheets. What Is the Cover Sheet Editor? ......... . . 4-2 Installing the Cover Sheet Editor .

  • Page 108: What Is The Cover Sheet Editor

    What Is the Cover Sheet Editor? The Canon Cover Sheet Editor is software for creating original fax cover sheet templates for use with a Canon fax driver. After registering cover sheets created with this software in your fax driver, you can use them with any fax.

  • Page 109: Installing The Cover Sheet Editor

    Installing the Cover Sheet Editor This section describes how to install and uninstall the Canon Cover Sheet Editor. Installation To install the Canon Cover Sheet Editor, follow the procedure below. Insert the Fax Driver Software CD-ROM into the CD-ROM drive.
  • Page 110 In the dialog box for selecting a setup type, select [Complete] or [Custom] ➞ click [Next]. NOTE If you select [Custom] in the dialog box for selecting [Setup Type], you can specify the directory into which the Canon Cover Sheet Editor is to be installed. Installing the Cover Sheet Editor...

  • Page 111: Launching

    Click [Install] to start copying the files. Launching To start the Cover Sheet Editor, follow the procedure below. On the [Start] menu, point to [Programs] ➞ [Canon] ➞ [CSE] ➞ click [Cover Sheet Editor]. The Canon Cover Sheet Editor starts.

  • Page 112: Uninstalling

    Uninstalling If it becomes necessary to uninstall the Canon Cover Sheet Editor, follow the procedure below. On the [Start] menu, point to [Settings] ➞ click [Control Panel]. Double-click the [Add/Remove Programs] icon ➞ select [Canon Cover Sheet Editor] ➞ click [Add/Remove].

  • Page 113: Opening, Saving, And Closing A File

    Opening, Saving, and Closing a File This section describes how to create, open, save, and close files. Opening a File Creating a New File To create a new cover sheet, follow the procedure below. Click [ ] (New) on the toolbar. You can also select [New] from the [File] menu.

  • Page 114: Opening A Saved Cover Sheet

    Opening a Saved Cover Sheet You can open a saved cover sheet by specifying its file name. To open a saved cover sheet, follow the procedure below. Click [ ] (Open) on the toolbar. You can also select [Open] from the [File] menu. The [Open] dialog box opens.

  • Page 115: Saving An Existing File

    Canon Cover Sheet Editor. Click the lower [ ] (Close) at the top-right corner of the Canon Cover Sheet Editor main window. You can also select [Close] from the [File] menu. NOTE If you close a cover sheet that has not been saved after editing, a message appears asking whether you want to save the changes.

  • Page 116: Creating An Original Cover Sheet

    Creating an Original Cover Sheet This section describes how to insert text, adjust text properties, specify fields, create objects, adjust objects, and specify grid options in order to create an original cover sheet. Inserting Text You can insert text and numbers into the cover page. The properties of any text or the text box itself can also be changed.

  • Page 117: Adjusting Text Properties

    Adjusting Text Properties You can change text properties whenever you want. When you change text properties, all text inside the selected text box is affected. Formatting Font Font Size Font Color Bold Underline Italic Center Left Right Alignment NOTE Text properties for field settings inside a text box are also changed according to the text properties you specified.

  • Page 118: Font Color

    Font Color Click inside the text box. The text box is now ready for editing. Select the desired font color from the font [Color] drop-down menu on the toolbar. Bold Formatting Click inside the text box. The text box is now ready for editing. Click [ ] (Bold) on the toolbar.

  • Page 119: Aligning Text

    Aligning Text Click inside the text box. The text box is now ready for editing. Click [ ] (Align Left), [ ] (Align Center), or [ ] (Align Right) on the toolbar. Specifying Text Properties You can specify all of the properties for text inside a text box simultaneously. [Preview] inside the [Text Properties] dialog box displays a preview of how the text would appear with the currently selected settings.
  • Page 120 Select [Font], [Font Style], and [Size] from the respective list boxes. You can also enter the desired font size directly into [Size]. Select [Strikethrough] or [Underline] to draw a line through or to underline text. Select the desired text color from [Color]. Specify [Alignment] for the text.

  • Page 121: Specifying Text Box Properties

    Specifying Text Box Properties Follow the procedure below to specify the type of border, border color, and background color of the selected text box. Click anywhere on the border of the text box. The border of the text box is selected. Click [ ] (Properties) on the toolbar.

  • Page 122: Specifying Fields

    Specifying Fields You can show sender or fax recipient information, such as the name, fax number, company name, and department/division name on the cover sheet using a feature called a "field." Fields are objects in the cover sheet that you can replace with data when sending a fax.

  • Page 123: Inserting Sender And Recipient Information Fields When Editing

    In addition to the [Sender Information] and [Recipient Information] fields, you can also insert [Sheets to Send], [Remark], and [Comment] fields on the cover sheet. When the fax is sent, the number of sheets to send as a fax specified in the fax driver is inserted in the [Sheets to Send] field, information specified in the fax driver, such as [Urgent] or [Confidential] is inserted in the [Remark] field, and comments specified in the fax driver are entered in the [Comment] field.

  • Page 124: Inserting Repeating Fields

    Inserting Repeating Fields Follow the procedure below to show information for multiple recipients on the cover sheet when sending a fax. Insert the desired recipient information field, such as [Name], [Fax Number], [Company], and [Dept./Div.]. Inside the text box, place the cursor to the left of the field to repeat.

  • Page 125: Inserting Borders Between Repeating Fields

    Inserting Borders Between Repeating Fields When you specify a repeating field for recipient information, you can also select whether to insert borders between the values for easier reading. Click the [Insert] menu ➞ point to [Recipient Information] ➞ click [Borders]. The [Border Settings] dialog box opens.

  • Page 126: Inserting Sheets To Send Field When Editing Text

    Inserting Sheets to Send Field When Editing Text Inside the text box, place the cursor where you want to insert the field. From the [Insert] menu, select [Sheets to Send]. The [Sheets to Send] field is inserted. Inserting Sheets to Send Field When Not Editing Text From the [Insert] menu, select [Sheets to Send].

  • Page 127: Creating Objects

    Creating Objects You can draw lines, rectangles, rounded rectangles, or ovals on the cover sheet. You can also change their properties once they are drawn. Lines Click [ ] (Line) on the toolbar. You can also select [Line] from the [Drawing] menu. Drag the pointer on the area of the cover sheet to draw the line.

  • Page 128: Ovals

    Ovals Click [ ] (Oval) on the toolbar. You can also select [Oval] from the [Drawing] menu. Drag the pointer on the area of the cover sheet to draw the oval. To draw a circle, hold down [SHIFT] on the keyboard while dragging. Inserting Images Click [ ] (Image) on the toolbar.

  • Page 129: Moving An Object Within The Same Cover Sheet

    NOTE You can also select multiple objects by holding down [SHIFT] on the keyboard and clicking each object that you want to select, or by dragging the pointer completely over the objects. If you want to deselect any of the objects you selected, hold down [SHIFT] on the keyboard ➞...

  • Page 130: Resizing An Object

    Display the second cover sheet. NOTE If the second cover sheet is open, you can select it from the [Window] menu. Click [ ] (Paste) on the toolbar. You can also select [Paste] from the [Edit] menu. The selected object is moved to the active cover sheet. Resizing an Object Select the object whose size you want to change.

  • Page 131: Copying An Object By Using Button Or Menu Commands

    Copying an Object by Using Button or Menu Commands You can use button and menu commands to copy an object, such as a line, rectangle, rounded rectangle, oval, image, or text box on the same cover sheet or to another cover sheet. Follow the procedure below.

  • Page 132: Duplicating An Object

    Duplicating an Object Duplicating enables you to copy and paste an object in one operation. Select the object to duplicate. NOTE You can select multiple objects and duplicate them at the same time. Click [ ] (Duplicate) on the toolbar. You can also select [Duplicate] from the [Edit] menu.

  • Page 133: Specifying Object Properties

    You can ungroup objects by selecting the group of objects that you want to ungroup and clicking [ ] (Ungroup) on the toolbar or selecting [Ungroup] from the [Layout] menu. Specifying Object Properties Follow the procedure below to change the line style, line color, and background color of objects, such as lines, rectangles, rounded rectangles, ovals, and images.

  • Page 134: Arranging Objects

    Arranging Objects You can rearrange the order and appearance of objects, such as lines, rectangles, rounded rectangles, ovals, images, and text boxes on the cover sheet. Changing the Order of Display If multiple objects overlap, you can specify the order in which they overlap. Use the following four commands to change the order of display of overlapping objects: •...

  • Page 135: Aligning Multiple Objects

    Aligning Multiple Objects You can align multiple selected objects according to their left edge, right edge, top edge, bottom edge, or center in one operation. The position of the last selected object becomes the point of reference of alignment. Use the following commands to change the alignment of the selected objects: •...

  • Page 136: Specifying Grid Options

    Specifying Grid Options The grid function is useful for arranging created objects. Showing Grids You can display the grid on the cover sheet to help you create and arrange objects. On the toolbar, click [ ] (Show Grids) to activate the grid. You can also activate the command by clicking [Show Grids] from the [View] menu.
  • Page 137 Select [Show Grids]. Deselect the check box if you do not want to display the grid. NOTE Deselecting this check box disables the [Type], [Color], and [Spacing] settings. Select [Dotted] or [Dashed]. Click the button to the right of [Color]. The [Color Setting] dialog box opens.
  • Page 138 ● To create your own color: ❑ Click on a color that is the closest to the color you want. ❑ Click [Define Custom Colors]. The color matrix appears on the left of the [Color Setting] dialog box. ❑ Adjust the luminosity of the color ➞ click [Add to Custom Colors]. Click [OK] in the [Color Setting] dialog box.

  • Page 139: Printing A Cover Sheet

    Printing a Cover Sheet Follow the procedure below to print the cover sheet. Click [ ] (Print) on the toolbar. You can also select [Print] from the [File] menu. The [Print] dialog box opens. Select the printer ➞ click [OK]. As necessary, click [Properties] to specify detailed print settings.

  • Page 140: Registering An Original Cover Sheet As A Template

    Registering an Original Cover Sheet as a Template You can register the cover sheet created with the Canon Cover Sheet Editor with the fax driver for use as a template. On the [Start] menu, point to [Settings] ➞ click [Printers].
  • Page 141 Click the [Register Cover Sheet] tab. Click [Register]. The [Register Cover Sheet] dialog box opens. Select the cover sheet template file ➞ click [Open]. The selected template is added to [Style] in the [Register Cover Sheet] sheet. NOTE In addition to the default templates, you can add up to 30 templates to the fax driver.
  • Page 142 4-36 Registering an Original Cover Sheet as a Template...

  • Page 143: Special Fax Driver Options

    Special Fax Driver Options CHAPTER This chapter describes instructions for using the Job Accounting features, and for setting the time to send a fax. Job Accounting Features ..........5-2 Job Accounting Overview .

  • Page 144: Job Accounting Features

    If you are using a shared fax in the Print Server (Point and Print) environment, it is necessary to install the Canon Driver Information Assist Service in the server PC in order to use the Job Accounting feature. (See "Installing the Canon Driver Information Assist Service,"...
  • Page 145 In the [Printers] folder, right-click the printer icon for your fax ➞ click [Properties]. From the fax properties dialog box, click the [Configuration] sheet (for Windows 98/Me) or [Device Settings] sheet (for Windows NT 4.0/2000/XP/Server 2003). For details on how to access the fax properties dialog box, see "Sending a Document,"...

  • Page 146: Faxing With Job Accounting (Windows 98/Me)

    Click [Settings] to open the [ID/Password Settings] dialog box ➞ enter the ID and password. NOTE • The ID and password can be changed when faxing a document only if [Confirm ID/ Password when Sending Fax] is selected in the [ID/Password Settings] dialog box. •...

  • Page 147: Faxing With Job Accounting (Windows Nt 4.0/2000/Xp/Server 2003)

    Click [OK] to close the fax properties dialog box ➞ click [OK] in the [Print] dialog box. If the [Confirm ID/Password] dialog box opens, enter the ID and the password ➞ click [OK]. The document is faxed with the specified ID and password. NOTE •...

  • Page 148: With Allow Password Setting Not Selected

    Specify the various settings in the fax properties dialog box. Click [OK] to close the fax properties dialog box ➞ click [OK] in the [Print] dialog box. The document is faxed with the specified ID and password. With Allow Password Setting Not Selected The password for Job Accounting cannot be specified in the [ID/Password Settings] dialog box.

  • Page 149: Setting The Fax Send Time

    Setting the Fax Send Time By temporarily storing data in the printer, you can set the time at which a fax will be sent. In application software, with the document open, select [Print]. The [Print] dialog box opens. In the [Print] dialog box, select your fax driver name from [Name] ➞...
  • Page 150 Click [OK] in the fax properties dialog box. The data is stored temporarily in the printer, and the fax is sent at the specified time. Setting the Fax Send Time...

  • Page 151: Appendix

    Canon Port Setting Tool ........

  • Page 152: Additional Software

    The Canon Port Setting Tool is installed with the fax driver. • For more information about using the Canon Port Setting Tool, see the Online Help. To display the Online Help, start the Canon Port Setting Tool ➞ click [Help].

  • Page 153: Device Status Extension (Windows 2000/Xp/Server 2003)

    Device Status Extension (Windows 2000/XP/Server 2003) If you use a shared fax in Windows 2000/XP/Server 2003, you can browse information on the shared fax and manage fax jobs through a web browser. Installing Device Status Extension in Windows 2000/XP/Server 2003 enables you to browse detailed information on faxes supporting Device Status Extension.

  • Page 154: Glossary

    Print Server (Point and Print) environment, it is necessary to install the Canon Driver Information Assist Service in the server PC in order to set up the printer configuration automatically or to use the Job Accounting feature.
  • Page 155 Port Setting Tool A software utility that enables you to confirm and reset the correspondence between the port of the device driver installed in Windows and its network address. The Port Setting Tool is useful when the printer driver is unable to acquire the device status information properly.

  • Page 156: Index

    Faxing document, 3-2 Sending document, 3-2 Sending to Remote Memory Box, 3-5 Faxing with Job Accounting, 5-5 Canon Driver Information Assist Service, 2-6, With allow password, 5-5 2-14, 2-36, 2-43, 2-50, 5-2, 6-4 Without allow password, 5-6 Canon Port Setting Tool, 6-2, 6-5...
  • Page 157 Microsoft Windows XP, 1-2, 1-5 Standard installation, 2-3 Using Add Printer Wizard, 2-20 Installing software, 2-2 Canon Driver Information Assist Service, 2-6, NDPS (Novell Distributed Print Services), 6-2, 2-14, 2-36, 2-43, 2-50, 5-2, 6-4 Fax driver, 2-2 NetSpot Console, 6-3, 6-4...
  • Page 158 Standard installation, 2-3 Standard port, 2-9 Subaddress, 3-5, 3-7, 3-16, 6-5 Password, 3-5, 3-7, 3-16 Subnet, 2-11 Person (single) entry, 3-13 Supported Canon products, 1-2 Delete entry, 3-18 System requirements, 1-5 Edit entry, 3-17 Computer, 1-6 New entry, 3-14 Operating system software, 1-5, 2-21...
  • Page 159 USB installation using Add Printer Wizard, 2-23 USB standard installation, 2-22 USB port, 2-22 What is Cover Sheet Editor?, 4-2 Where to find Help, 1-7 Canon authorized dealers, 1-7 Online Help, 1-7 README. TXT file, 1-7 Windows Address Book, 3-24 Index...
  • Page 160 6-10 Index...
  • Page 162 CANON INC. 30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan CANON U.S.A., INC. One Canon Plaza, Lake Success, NY 11042, U.S.A. CANON CANADA INC. 6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada CANON EUROPA N.V. Bovenkerkerweg 59-61 1185 XB Amstelveen, The Netherlands CANON FRANCE S.A.S.

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