Chapter 4: Sharing Content Between Incopy And Indesign; Understanding A Basic Managed-File Workflow - Adobe 65009333 - InCopy CS4 - PC Using Manual

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Chapter 4: Sharing content between
InCopy and InDesign
Adobe InCopy is a professional writing and editing program that integrates tightly with Adobe InDesign. Large-to-
medium publishers can acquire powerful editorial solutions based on InCopy and InDesign from systems integrators
and third-party developers. Smaller publishing groups can set up an affordable, flexible editorial workflow system
using a version of InCopy available directly from Adobe.

Understanding a basic managed-file workflow

Sharing content
The Adobe InCopy LiveEdit Workflow plug-ins let writers and editors develop copy in InCopy at the same time as
designers prepare layouts in Adobe InDesign. This workflow includes container files, called assignments, for grouping
related pieces of content, and file-locking and notification tools for sharing and updating files in InCopy or InDesign
over a shared network or in compressed packages that can be distributed via e-mail.
In the shared network workflow, InDesign users export text and graphics to a shared location on a file system, where
the files become available to InCopy users who will write and edit the content. Selected text frames and graphics frames
are either exported to the assignment or exported as separate InCopy files, where they become part of the managed
process and are linked to the InDesign document. These shared files are referred to as managed files. When users work
in the assignment file or in the InDesign file on a local server, changes to the associated layout or content are
communicated to all users involved in the workflow for that document.
Multiple InCopy or InDesign users can open the same content file simultaneously, and multiple InCopy users can
open the same assignment file simultaneously. However, only one user at a time can check out the InCopy file for
editing. Others can view the file on a read-only basis. The user who checks out a managed InCopy file can share his or
her work with other users by saving the file to the shared server or by returning the file to the InDesign user; however,
other users can't make changes to the file until it's checked back in. This system allows multiple users to access the
same file but prevents users from overwriting each other's work.
For more information, see the InCopy LiveEdit Workflow guide (PDF) at www.adobe.com/go/learn_liveedit.
See also
"Managed files" on page 69
Ways to work with content in InCopy
Content is either a body of text that flows through one or more frames, or an imported graphic. There are five basic
ways to work on content in InCopy: open an assignment file, open an assignment package, open a linked InCopy file,
open an InDesign file that has linked InCopy files, or compose content entirely in InCopy.
Updated 29 April 2009