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When you synchronize a book file, the following attributes are governed (and may be changed
as a result): table of contents styles, character styles, paragraph styles, object styles, table and cell
styles, trap styles, swatches, numbered lists, variables, page numbering, and chapter number-
ing. Synchronizing a book file won't resolve color management profile inconsistencies among
book documents. To anticipate color management error messages before high-resolution output,
export to PDF as a test; profile conflict alert messages appear when the book is printed or
exported. If you encounter a color profile conflict error message, determine the correct settings
(which may require a discussion with the customer) and change the color settings in docu-
ments as needed. Remember that you can quickly do this by saving the correct settings to a
transportable .csf file (in the Edit > Color Settings dialog box) and then loading them into other
documents.
To synchronize an entire book file:
1. Open the book file. While it's not required that you open all of the files in the book, note that
the Edit > Undo command can undo synchronization changes only to files that are open.
2. Make sure the correct style source document is specified.
3. Shift-click to select all the files in the book, or click in an empty area below the list of docu-
ments to deselect all documents.
4. From the Book panel menu, choose Synchronize Options. Make sure all of the options you
want to synchronize are on, and then click OK.
5. From the Book panel menu, choose Synchronize Book.
6. When an alert appears indicating that the synchronization is successful, click OK.
Creating PDF Files from InDesign
If you accept PDF files from customers, it's likely that you have specific PDF presets that are
appropriate for your workflow. Be sure to share those presets with customers; remember that
PDF creation presets (also called joboptions in Distiller) are shared across Creative Suite 4. See
the "Common Resources" chapter for more detailed information on PDF creation. This topic
concerns InDesign-specific settings.
Generally speaking, your first decision is between creating a PDF with live transparency
(compatible with Acrobat 5.0 and above) or a PDF with flattened transparency (compatible with
Acrobat 4.0 and earlier). If your workflow supports live transparency (for example, if your RIP
implements the Adobe PDF Print Engine), it's preferable to keep transparency live through-
out the job's life cycle. Keeping transparency live means using native files as support art when
creating PDFs containing live transparency and not prematurely flattening transparency. If
your workflow handles PDF files, but contains any processes (including imposition, trapping,
and RIPping) that do not support live transparency, you may achieve more predictable results
by generating Acrobat 4.0-compatible PDFs. Contact the vendors of RIPs, imposition software,
and other workflow components to discover if newer versions are available that will allow you to
process PDFs containing unflattened transparency. Depending on your workflow, start with one
of the presets and modify as necessary:
• PDF/X-1a:2001—Based on PDF 1.3 (Acrobat 4.0), and intended for use in workflows
that do not employ color management or support live transparency. All transparency
is flattened; spot colors are maintained; any RGB content is converted to CMYK dur-
ing PDF generation.
• PDF/X-3:2002—Based on PDF 1.3 (Acrobat 4.0), and intended for use in work-
flows that require flattened transparency, but have support for color management.
Transparency is flattened; no color conversion takes place.
• PDF/X-4:2008—Based on PDF 1.4 (Acrobat 5.0). Supports color management and
maintains live transparency; no flattening or color conversion takes place. This is
ideal for RIPs based on the Adobe PDF Print Engine technology.
There's at least one important modification you should make to the PDF preset you use as a start-
ing point in InDesign: by default, InDesign does not include bleed or marks in its default presets.
Consider creating a custom PDF preset that includes bleed, and share it with your customers:
Adobe Creative Suite 4 Printing Guide
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