Figure 8.3 Audit Trail Report - IBM 1352 - InfoPrint B/W Laser Printer User Manual

Figure 8.3 Audit Trail Report

Audit Report page1 Records 1 through 10 of 10
200 :00001000; :123456789: 12345678912345678:
200 :00001001; :562478923: 12345678912345678:
200 :00001002; :285946731: 12345678912345678:
MSMITH :00001003; :628499761: 12345678912345678:
MSMITH :00001004; :559873164: 12345678912345678:
MSMITH ** :00001006; :578642315: 12345678912345678:
MSMITH :00001007; :556791324: 12345678912345678:
*PJONES :00001008; :256988974: 12345678912345678:
Administrator :00001009; :123654987: 12345678912345678:
T53DODER :00001010; :155554897: 12345678912345678:
SQ1=14 spaces SMD=40 spaces
1 2
NOTE: Each of the seven fields in the Audit Report holds a maximum number of characters. Those numbers
are represented in BOLD above with their corresponding fields. Field 1 and Field 7 will not print on the check.
This Audit Report is just one example of a report format. Any of the seven fields can be
manipulated to show any information the user feels is appropriate. For example, the check
amount could be in field 3 rather than field 4; or field 5 could contain items such as taxes drawn
on the check, check numbers, year-to-date accumulations, etc.
Each line is a record of a check that was printed. The top of every Audit Trail Report
shows how many pages make up the report as well as the number of records that will print.
The Audit Report can be printed in two ways: a sorted report or an unsorted report. A
sorted report sorts all checks numerically by the first 20 characters in the MICR line field
and prints asterisks (**) beside checks printed out of sequence. Sorting can be done via
the front panel or by the commands &%SPRINTS$ or &%SPURGES$. An unsorted report lists
checks in the order they were printed. An asterisk(*) at the beginning of a line states that the
check number did not print.
In this example:
SQ1= The authorized user who accessed the Audit Trail Report.
SMD= Displays the client's check number, the bank institution's routing number, and
account number.
SQ3= The name of the payee (The name of the person or organization to whom the
check was made payable).
SQ4= The amount of the check.
SQ5= Not used in this report.
SQ6= The date the check was written.
SQ7= The time that the check was printed.
All of the above fields will be printed on the check with the exception of field 1 and field 7.
Secure MICR Printer User's Guide
July 2003
*indicates check did not print
Vendor Systems
Classic Homes Construction
Computer Source, Inc.
Eastern Cleaning Supplies
Dillon Consulting Company
Klaussen Enterprises
Woods Paper Products
Printers Quarterly
XYZ Insurance
Carmine's Deli
SQ3=40 spaces
3
Page 44
Section 8: Audit Trail Reports
**indicates gap in check numbers
$2,014.44 February 10, 2001
$28,576.72 February 12, 2001
$55,600.00 February 14, 2001
$876.00 February 15, 2001
$1,200.00 February 15, 2001
$449,466,800.00 February 15, 2001
$89.95 February 15, 2001
$899.99 February 19, 2001
$123,568.00 February 21, 2001
$2,354.00 February 22, 2001
SQ4=16 spaces SQ5=8 spaces SQ6=19spaces
4 5
10:33:44 AM
09:45:40 AM
01:00:26 AM
08:45:36 AM
08:46:50 AM
08:47:32 AM
08:49:45 AM
09:35:40 AM
10:30:45 AM
11:15:25 AM
Q7=12 spaces
7
6
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