Kyocera KM-6230 Instruction Handbook Manual
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Kyocera KM-6230 Instruction Handbook Manual

Kyocera KM-6230 Instruction Handbook Manual

Print/scan system l instruction handbook functions edition
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Revised 8/14/01

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Summary of Contents for Kyocera KM-6230

  • Page 1 Print/ System (L) Instruction Handbook Functions Edition Revised 8/14/01...

  • Page 2: Trademark Information

    Trademark Information • MS-DOS, Windows, Windows NT and Windows ME are trademarks of Microsoft Corporation. • Ethernet is a registered trademark of Xerox Corporation. • IBM and IBM PC-AT are trademarks of International Business Machines Corporation. All other company and product names contained in this Instruction Handbook are trademarks or registered trademarks of their respective companies.

  • Page 3: Table Of Contents

    Contents Trademark Information ..................Contents ......................1 What is the Network Scanning System?......... Section 1-1 Outline ......................1-2 1-2 Using the Scanner Utilities CD-ROM ............1-3 1-2-1 Contents of the CD-ROM ..............1-4 (1) Scanner File Utilities ..............1-5 (2) TWAIN Source ................1-6 (3) Documents ..................1-6 (4) Select Language ................1-6 1-2-2 On-Line Manual ..................1-7...
  • Page 4 2 Basic Scanning Procedures ............. Section 2-1 Scanning from a TWAIN-Compatible Application ........2-2 2-2 Computer Environment ................2-3 2-3 Installation and Uninstallation of the TWAIN source .........2-4 2-3-1 Installing the TWAIN source .............2-4 2-3-2 Uninstalling the TWAIN source ............2-5 2-4 Image Data .....................2-6 2-5 Scanning an Image ..................2-7 2-6 Main Dialogue Box ..................
  • Page 5 3 Additional Utilities ................Section 3-1 What Utilities are Included with this product? ...........3-2 3-2 WebPage Functions Interface ..............3-3 3-2-1 WebPage Functions ................3-3 3-2-2 Index of Objectives ................3-4 3-2-3 Cautions ....................3-5 If “Cannot Find Page” appears…............3-5 3-2-4 Using the WebPage Functions Interface .........3-6 3-2-5 The Home Page ..................3-8 (1) The Top Frame ................3-9 (2) The Menu Frame .................3-10...
  • Page 6 3-2-7 Scanner Setting ................3-16 (1) Default Setting................3-16 3-2-8 Delivery Setting ................3-18 (1) Basic Setting ................3-18 (2) Destination Address List ............3-21 3-2-9 Tx. Setting to PC ................3-24 (1) Destination PC List ..............3-24...
  • Page 7 3-3 Scanner File Utility..................3-26 3-3-1 What is the Scanner File Utility? .............3-26 (1) Preparations ................3-26 (2) Operation Flow ................3-27 3-3-2 Computer Environment ..............3-28 3-3-3 Installation and Uninstallation ............3-29 (1) Installing the Scanner File Utility ..........3-29 (2) Uninstalling the Scanner File Utility..........3-30...
  • Page 8 3-3-4 Start Dialogue Box ................3-31 (1) Accessing the Start Dialogue Box ..........3-31 (2) Contents of the Start Dialogue Box ..........3-32 3-3-5 Destination Folders for Scanned Data ...........3-33 (1) The Setup Dialogue Box.............3-33 (2) Designating a New Destination Folder for Receiving Scanned Data ...3-35 (3) Changing Settings for a Registered Destination Folder ..3-38 (4) Removing a Destination Folder Designation ......3-40 3-3-6 Saving Scanned Data as a File ............3-41...
  • Page 9 3-4 Scanner Delivery Utility ................3-44 3-4-1 What is the Scanner Delivery Utility? ..........3-44 (1) Preparations ................3-44 (2) Operation Flow ................3-45 3-4-2 Computer Environment ..............3-46 3-4-3 Installation and Uninstallation ............3-47 (1) Installing the Scanner Delivery Utility........3-47 (2) Uninstalling the Scanner Delivery Utility ........3-48 3-4-4 Using the Scanner Delivery Utility..........3-49 (1) Outline of the Procedure ............3-49 (2) The File Name ................3-50...
  • Page 10 3-4-5 Various Settings and Registration..........3-52 (1) Accessing the Start Dialogue Box ..........3-52 (2) Contents of the Start Dialogue Box ..........3-53 (3) The Setup Dialogue Box.............3-55 (4) Administrator Settings ...............3-56 (5) Limiting Email Destinations ............3-59 (6) Registering Destination Email Addresses ........3-61 (7) Registering Email Addresses of the Transmitting Sites ..3-64 (8) E-Mail Opt.

  • Page 11: What Is The Network Scanning System

    Section What is the Network Scanning System? Page 1-1...

  • Page 12: Outline

    1-1 Outline This Network Scanning System enables multiple client computers to share the use of a scanner that is connected to their network. A Scanner Network Card and Scanner Utilities CD-ROM are included as accessories with this product. The Scanner Network Card should be installed in the appropriate slot in the scanner itself and the Scanner Utilities CD-ROM is for use in the client computer(s).

  • Page 13: Using The Scanner Utilities Cd-Rom

    1-2 Using the Scanner Utilities CD-ROM Included on the Scanner Utilities CD-ROM is the 3 other scanner utilities (Scanner File Utility, Scanner Delivery Utility and TWAIN source) as well as an On-Line Manual. In order to use this Network Scanning System, it will be necessary for you to install the TWAIN source and other scanner utilities from the CD- ROM onto an appropriate computer.

  • Page 14: Contents Of The Cd-Rom

    1-2 Using the Scanner Utilities CD-ROM 1-2-1 Contents of the CD-ROM The contents of the Scanner Utilities CD-ROM that you can access are displayed as selectable items in the Main Menu screen. Page 1-4...

  • Page 15: Scanner File Utilities

    1-2 Using the Scanner Utilities CD-ROM The following offers a basic outline of each of these available items. Click on the desired item to access it. (1) Scanner File Utilities • Scanner Delivery Utility This item installs the “Scanner Delivery Utility” in the computer. Using this utility enables you to have scanned image data sent from the scanner to the designated email address of a client computer as an attached file.

  • Page 16: Twain Source

    1-2 Using the Scanner Utilities CD-ROM (2) TWAIN Source This item installs the “TWAIN Source” in the computer. Once this driver is installed, you will be able to operate the scanner and use the scanned image data right away using a TWAIN-compatible application on the computer in which the TWAIN source is installed.

  • Page 17: On-Line Manual

    1-2 Using the Scanner Utilities CD-ROM 1-2-2 On-Line Manual The On-Line Manual that is on this Scanner Utilities CD-ROM is prepared in a PDF (Printer Description File) format and can only be viewed using the Adobe Acrobat Reader application. Thus, prior to reading the On-Line Manual, you will first need to install Adobe Acrobat Reader on your computer.

  • Page 18: Section 2 Basic Scanning Procedures

    Section Basic Scanning Procedures Page 2-1...

  • Page 19: Scanning From A Twain-Compatible Application

    2-1 Scanning from a TWAIN-Compatible Application Using a TWAIN-compatible application to control the scanning operation at the scanner is one standard method of scanning images into a computer. This scanner is not only TWAIN-compatible but is even further advances in enabling this operation to take place over a network. This section of this Handbook contains explanations on using a TWAIN-compatible application for scanning purposes.

  • Page 20: Computer Environment

    2-2 Computer Environment • Hardware…IBM PC-AT or compatible • Interface…100Base-T, 10Base-TX or 10Base2 • OS…Windows NT 4.0, Windows 2000, Windows 98, Windows 95, Windows ME Page 2-3...

  • Page 21: Installation And Uninstallation Of The Twain Source

    2-3 Installation and Uninstallation of the TWAIN source 2-3-1 Installing the TWAIN source 1. Click on Install TWAIN Source in the Main Menu of the Scanner CD-ROM. * In order to access the Main Menu, refer to “1-2 Using the Scanner CD-ROM” on page 1-3. 2.

  • Page 22: Uninstalling The Twain Source

    2-3 Installation and Uninstallation of the TWAIN source 2-3-2 Uninstalling the TWAIN source Use the “Add/Remove Programs” function in Windows to uninstall the TWAIN source. Page 2-5...

  • Page 23: Image Data

    2-4 Image Data The following indicates the image data specifications supported by this product. Max. image size…Width: 432 mm (17"), Length: 297 mm (A4 length-wise) Resolution (dpi)… 200 x 200, 300 x 300, 400 x 400, 600 x 600 Page 2-6...

  • Page 24: Scanning An Image

    2-5 Scanning an Image Perform the following procedure when you want to use a TWAIN-compatible application to scan an image at this scanner. 1. Open the TWAIN-compatible application in your computer. 2. Use the scanner’s operation panel to enter the TWAIN mode. * For a more detailed explanation of using the scanner’s operation panel, refer to the Scanner Set-up edition of your Instruction Handbook.
  • Page 25 2-5 Scanning an Image 4. Use the TWAIN-compatible application in your computer to select this scanner. Once this scanner is selected, the TWAIN source Main Dialogue Box will appear. You will need to first click on Connect button in order to make the connection between the scanner and the computer.
  • Page 26 2-5 Scanning an Image 5. Use the TWAIN source Main Dialogue Box to select the type of original being scanned and the desired scanning resolution. * For a more detailed explanation of each item in the Main Dialogue Box, refer to “2-6 Main Dialogue Box”...
  • Page 27 2-5 Scanning an Image 6. Click on the Scan button. Scanning of the set original will begin and the scanned image will be dis- played on the computer monitor. Page 2-10...

  • Page 28: Main Dialogue Box

    2-6 Main Dialogue Box The following explains each item within the TWAIN source Main Dialogue Box. Page 2-11...
  • Page 29 2-6 Main Dialogue Box 1 Original Image Size…Lets you select, from among the following size settings, the size of the original that you want to scan. • Specifications for the Americas Auto, Ledger (11" x 17"), Computer Form (11" x 15"), Legal (8-1/2" x 14"), Letter (8-1/2" x 11"), Statement (5-1/2"...
  • Page 30 2-6 Main Dialogue Box 4 Original Type…Lets you select, from among the following, the type of original that is actually being scanned: Photo, Text, Mixed (Photo & Text) and OCR 5 Resolution…Lets you select, from among the following, the desired scanning resolution: 600 dpi, 400 dpi, 300 dpi and 200 dpi 6 Scanning…Lets you determine the scanning operation.
  • Page 31 2-6 Main Dialogue Box 8 Status field…Indicates the current status of the scanner. 9 Scan/Stop/Connect button…If your computer is successfully connected to the scanner, the Scan button will appear. Once you click this button to initiate scanning, it change to a Stop button. If your computer is not connected properly to the scanner, this button will appear as a Connect button to enable you to reconnect to the scanner.

  • Page 32: Changing The Scanner's Ip Address

    2-7 Changing the Scanner’s IP Address If the IP address of the scanner needs to be changed after installing the TWAIN source, perform the following procedure to change the settings and register the new IP address. 1. Click on the Scan. Setup button in the TWAIN source Main Dialogue Box. The Scan. Setup Dialogue Box will appear.
  • Page 33 2-7 Changing the Scanner’s IP Address 3. Type in the correct IP address. 4. Click on the OK button to return to the Scan. Setup Dialogue Box. 5. Click on the OK button to return to the Main Dialogue Box. 6.

  • Page 34: Copy Management Settings

    2-8 Copy Management Settings If the copy management function which controls machine use is turned ON in the scanner, it will be necessary to enter a viable department code before you can use the machine. When the copy manage- ment function is turned ON, verification of this department code is carried out between the scanner and the computer that sends the scanning command.

  • Page 35: If You Can't Connect To The Scanner

    2-9 If You Can’t Connect to the Scanner… If you cannot successfully connect to the scanner, one of the following causes is possible. Check the situation at the scanner’s operation panel and the try to reconnect. • The machine is currently in the middle of a copy operation or it is in a mode other than that for scanning. Page 2-18...

  • Page 36: Section 3 Additional Utilities

    Section Additional Utilities Page 3-1...

  • Page 37: What Utilities Are Included With This Product

    3-1 What Utilities are Included with this Product? WebPage Functions Interface Scanner File Utility The WebPage Functions interface is used for making The Scanner File Utility is used for sending graphic settings and performing registration procedures using image data that is prepared by the scanner to a standard Internet Web browser software.

  • Page 38: Webpage Functions Interface

    3-2 WebPage Functions Interface 3-2-1 WebPage Functions The WebPage Functions interface enables the management of certain scanner functions using standard Internet Web browser software. Performing such tasks as changing network settings and basic scanner settings, in addition to performing settings related to email and data transmission to a computer and the like, can be easily accomplished over the network.

  • Page 39: Index Of Objectives

    3-2 WebPage Functions Interface 3-2-2 Index of Objectives The following table lists, by objective, the different settings that are possible using the WebPage Functions interface. Use this table as a reference index when making the corresponding settings. Purpose Content Page Set the TCP/IP address Contains explanations on setting the TCP/IP Page3-13...

  • Page 40: Cautions

    3-2 WebPage Functions Interface 3-2-3 Cautions If “Cannot Find Page” appears… If a message like this appears in WebPage Functions in your Web browser, check the following points: • Is the initial mode screen displayed on the scanner? -> If the initial mode screen is NOT displayed, return to that mode screen. Page 3-5...

  • Page 41: Using The Webpage Functions Interface

    3-2 WebPage Functions Interface 3-2-4 Using the WebPage Functions Interface 1. Start up your Internet Web browser software. 2. Type the IP address or host name of the Scanner Network Card into the address field. 3. Press the Enter key on your computer keyboard. Page 3-6...
  • Page 42 3-2 WebPage Functions Interface 4. The home page for WebPage Functions will appear. * The display will be in English at first, but you can select the language that you want to use. (Refer to page 3-11.) Page 3-7...

  • Page 43: The Home Page

    3-2 WebPage Functions Interface 3-2-5 The Home Page The home page is constructed of 3 different frames. • The top frame…Displays the IP address of the Scanner Network Card and the status of the scanner. (Refer to page 3-9.) The top frame The menu The main...

  • Page 44: The Top Frame

    3-2 WebPage Functions Interface (1) The Top Frame The top frame shows the IP address of the Scanner Network Card and the status of the scanner. <IP Address> • Displays the IP address that is registered for the Scanner Network Card. <Scanner Status>...

  • Page 45: The Menu Frame

    3-2 WebPage Functions Interface (2) The Menu Frame The menu frame allows selection of various settings related to the Scanner Network Card and the scanner itself. * You can select each item in the menu frame one after another. However, if you happen to select an item in the middle of setting that same item, the information that you have already entered will be deleted.

  • Page 46: The Main Frame

    3-2 WebPage Functions Interface (3) The Main Frame The main frame displays system information in regard to the scanner. Selecting the language that you want to use is also accomplished here. * The registered default values will be displayed during start up of WebPage Functions. •...

  • Page 47: System Setting

    3-2 WebPage Functions Interface 3-2-6 System Setting Settings for the Scanner Network Card are performed under the System Setting items. The settings for each item can only be changed when the scanner is in the “Ready” state. (1) Setting Conditions It is necessary for you to enter the administrator’s user name and password in order to access the settings related to either the Scanner Network Card or to the scanner itself.

  • Page 48: Tcp/Ip Setting

    3-2 WebPage Functions Interface (2) TCP/IP Setting You can make TCP/IP-related settings for the Scanner Network Card here. IMPORTANT! BE SURE to click on the Registration button after you have completed the desired settings. • IP Address Register the IP address of the Scanner Network Card in this field in the following form: XXX.XXX.XXX.XXX •...
  • Page 49 3-2 WebPage Functions Interface • DHCP/BOOTP The DHCP and BOOTP can be set to either “DISABLE” or “ENABLE”. The factory default setting is “ENABLE”. • RARP The RARP can be set to either “DISABLE” or “ENABLE”. The factory default setting is “ENABLE”. •...

  • Page 50: Set Password

    3-2 WebPage Functions Interface (3) Set Password You can set or change the administration password here. IMPORTANT! BE SURE to click on the Registration button after you set or change the password. • Change admin password If you want to change the administration password, type a new password into this field (up to 7 characters). * The password that you register here is NOT related to the 4-number password that is required in order to access the Network screen in the scanner itself.

  • Page 51: Scanner Setting

    3-2 WebPage Functions Interface 3-2-7 Scanner Setting Default settings related to scanning in images at the scanner are performed under this item. (1) Default Setting You can make settings related to certain scanning conditions and the default file name (for saving scanned data). Page 3-16...
  • Page 52 3-2 WebPage Functions Interface • Original Type You can select from among the following 4 original types in order to suit the originals that are actually being scanned: Photo, Text, Mix and OCR • Resolution You can select from among the following 4 scanning resolutions: 600 dpi, 400 dpi, 300 dpi and 200 dpi •...

  • Page 53: Delivery Setting

    3-2 WebPage Functions Interface 3-2-8 Delivery Setting The following explain the various settings for sending email (scanned data) from the scanner to a com- puter using the Scanner Delivery Utility. * Refer to pages 3-44 through 3-70 for an explanation on the Scanner Delivery Utility. (1) Basic Setting Make basic setting related to sending email (scanned data) here.
  • Page 54 3-2 WebPage Functions Interface • Mail Gateway Address Type the IP address or Host Name (computer name) of the computer that has the Scanner Delivery Utility installed into this field. * The Host Name can be up to 32 characters in length. * In order to use settings based on the Host Name, a DNS server must be installed on the network.
  • Page 55 3-2 WebPage Functions Interface <Registering Sender Addresses> Click on the Edit button that is at the right of the text box for the number that you want to register under. The Sender Name registration box will appear. Register the information that you want for each item (Sender Name, E-Mail Address and Signature Line) as explained below.

  • Page 56: Destination Address List

    3-2 WebPage Functions Interface (2) Destination Address List • Destination Address List Click on this item when you want to access the destination address registration screen where you can register, confirm and edit information for up to 100 (No. 001 to No. 100) destination addresses. * If a registration name has already been registered for any number, it will be displayed in the correspond- ing text box.
  • Page 57 3-2 WebPage Functions Interface • Destination Address You will be able to register and edit registration names and destination addresses for each number. Page 3-22...
  • Page 58 3-2 WebPage Functions Interface The number that you selected from the Destination Address List will be displayed here. This is merely information in order to remind you which number from the list it is that you are registering or editing information for and this number cannot be edited itself.

  • Page 59: Tx. Setting To Pc

    3-2 WebPage Functions Interface 3-2-9 Tx. Setting to PC You can send scanned image files to a folder on a computer that was designated in advance, when you use the Scanner Network Card. This items explains how to register the destination computer. * Refer to pages 3-26 through 3-43 for an explanation on the functions of the Scanner Delivery Utility.
  • Page 60 3-2 WebPage Functions Interface • Destination PC You will be able to register and edit registration names, destination computers and destination “save numbers” for each number. The number that you selected from the Destination PC List will be displayed here. This is merely informa- tion in order to remind you which number from the list it is that you are registering or editing information for and this number cannot be edited itself.

  • Page 61: Scanner File Utility

    3-3 Scanner File Utility 3-3-1 What is the Scanner File Utility? The Scanner File Utility is used to receive graphic image data from a scanner into a computer. This utility also compresses and saves the received data in the corresponding computer. Once the Scanner File Utility is installed and the computer booted up again, the utility will also be started up automatically.

  • Page 62: Operation Flow

    3-3 Scanner File Utility (2) Operation Flow The following illustrates the steps to save scanned image data in a computer using the Scanner File Utility. Scanner Destination Computer Network Manager Use the Scanner File Utility Scan Use a Web browser to designate the the original.

  • Page 63: Computer Environment

    3-3 Scanner File Utility 3-3-2 Computer Environment • Hardware…IBM PC-AT or compatible • Interface…10Base-T, 100Base-TX or 10Base2 • OS…Windows NT 4.0, Windows 2000, Windows 98, Windows 95, Windows ME Page 3-28...

  • Page 64: Installation And Uninstallation

    3-3 Scanner File Utility 3-3-3 Installation and Uninstallation (1) Installing the Scanner File Utility 1. Click on Scanner Utilities in the Main Menu of the Scanner CD-ROM. The following window will appear. * In order to access the Main Menu, refer to “2-1 Using the Scanner CD-ROM” on page 1-3. 2.

  • Page 65: Uninstalling The Scanner File Utility

    3-3 Scanner File Utility 3. Follow the instructions indicated in the wizard to continue the installation procedure. * Once installation is complete, you will be able to use the Scanner File Utility once you reboot the computer. After that, the Scanner File Utility will start up automatically with the computer and will run in the background.

  • Page 66: Start Dialogue Box

    3-3 Scanner File Utility 3-3-4 Start Dialogue Box The Scanner File Utility will automatically start up after installation. However, any time you want to quit the utility program, or to then start it up again, you will need to access the Start Dialogue Box. You will also have to access the Start Dialogue Box whenever you want to designate the folder into which data –...

  • Page 67: Contents Of The Start Dialogue Box

    3-3 Scanner File Utility (2) Contents of the Start Dialogue Box 1. Status field…Displays the current status of the scanner. 2. OK button…Click on this button when you want to close the Start Dialogue Box. 3. Setup button…Click on this button when you want to designate a new destination folder for receiving scanned data, or when you want to change settings or set a security password for any of the currently registered folders.

  • Page 68: Destination Folders For Scanned Data

    3-3 Scanner File Utility 3-3-5 Destination Folders for Scanned Data (1) The Setup Dialogue Box When you want to select a new destination folder for receiving scanned data, or when you want to change settings or set a security password for any of the currently registered folders, click on the Setup button in the Start Dialogue Box.
  • Page 69 3-3 Scanner File Utility 1. New button…Click on this button when you want to designate a new destination folder for receiving scanned data. 2. Edit button…Click on this button when you want to change the settings for any currently registered destination folder.

  • Page 70: Designating A New Destination Folder For Receiving Scanned Data

    3-3 Scanner File Utility (2) Designating a New Destination Folder for Receiving Scanned Data When you want to designate a new destination folder for receiving scanned data, click on the New button in the Setup Dialogue Box. The Folder Setting Dialogue Box for making the corresponding settings will appear.
  • Page 71 3-3 Scanner File Utility 2. Click on the Browse button to the right of the Folder field in order to select the new folder that you want to use as a destination folder for receiving scanned data. The Select Folder Dialogue Box will appear. * You may also select the desired folder by typing the path for that folder directly into the Folder field.
  • Page 72 3-3 Scanner File Utility 3. If you want to enter a comment about that folder, type the desired information directly into the Comment field (up to 32 characters). 4. You can also designate a password for that folder for security purposes. If you want to set a security password for that folder, type the desired password directly into the Folder Password field (up to 8 characters).

  • Page 73: Changing Settings For A Registered Destination Folder

    3-3 Scanner File Utility (3) Changing Settings for a Registered Destination Folder When you want to change the settings of a destination folder currently registered to receive scanned data, select the folder you want from among the displayed list and then click on the Edit button in the Setup Dialogue Box.
  • Page 74 3-3 Scanner File Utility 2. If you want to change the security password for that folder, type the currently registered password into the Old Password field. 3. Type the new password that you want to register directly into the New Password field (up to 8 characters). 4.

  • Page 75: Removing A Destination Folder Designation

    3-3 Scanner File Utility (4) Removing a Destination Folder Designation Perform the following procedure when you want to remove the designation of any folder as a destination folder for receiving scanned data. 1. In the Folder field of the Setup Dialogue Box, click on the folder that you want to remove the destination folder designation for, in order to select it.

  • Page 76: Saving Scanned Data As A File

    3-3 Scanner File Utility 3-3-6 Saving Scanned Data as a File (1) Outline of the Procedure The following procedure explains in general how to use the Scanner File Utility to receive graphic image data from the scanner. 1. Make sure that the Scanner File Utility is running in the computer in which you want to receive the data. * If the Scanner File Utility is NOT running, refer to “(1) Accessing the Start Dialogue Box”...

  • Page 77: The File Name

    3-3 Scanner File Utility (2) The File Name Whenever a graphic image data is saved as a file on any computer, the file name (up to 16 characters + suffix) will be created based on information registered in advance using the WebPage Functions interface. If no settings have been made in advance, the file name will be automatically determined based on the following rules.

  • Page 78: The Image Data

    3-3 Scanner File Utility (3) The Image Data • File format Supports TIFF and PDF* formats. *Using PDF Convert Library by HyperGEAR,Inc. • Image data size Standard sizes: Length-wise and width-wise - A3, A4, A5, B4, B5, B6, 11" x 17", 8-1/2" x 11", 8-1/2" x 14", 5-1/2"...

  • Page 79: Scanner Delivery Utility

    3-4 Scanner Delivery Utility 3-4-1 What is the Scanner Delivery Utility? The Scanner Delivery Utility is used to send graphic image data from the scanner to the designated email address of a client computer as an attached file. The image file received by the computer can then be viewed using any appropriate image viewer application.

  • Page 80: Operation Flow

    3-4 Scanner Delivery Utility (2) Operation Flow The following illustrates the steps to sending scanned image data through email using the Scanner File Delivery. Scanner Destination Scanner Delivery Utility computer Set the SMTP Server File conversion / originals Display & Data compression Confirmation Gateway PC...

  • Page 81: Computer Environment

    3-4 Scanner Delivery Utility 3-4-2 Computer Environment • Hardware…IBM PC-AT or compatible • Interface…10Base-T, 100Base-TX or 10Base2 • OS…Windows NT 4.0, Windows 2000, Windows 98, Windows 95, Windows ME Page 3-46...

  • Page 82: Installation And Uninstallation

    3-4 Scanner Delivery Utility 3-4-3 Installation and Uninstallation IMPORTANT! If you want to uninstall the Scanner Delivery Utility and the utility is currently running (the utility’s icon will be displayed in the Windows Task Bar), quit the utility before performing the uninstallation procedure. (1) Installing the Scanner Delivery Utility 1.

  • Page 83: Uninstalling The Scanner Delivery Utility

    3-4 Scanner Delivery Utility 3. Follow the instructions indicated in the wizard to continue the installation procedure. * Once installation is complete, you will be able to use the Scanner Delivery Utility once you reboot the computer. After that, the Scanner Delivery Utility will start up automatically with the computer and will run in the background.

  • Page 84: Using The Scanner Delivery Utility

    3-4 Scanner Delivery Utility 3-4-4 Using the Scanner Delivery Utility (1) Outline of the Procedure The following procedure explains in general how to use the Scanner Delivery Utility to receive graphic image data from the scanner. IMPORTANT! • The Scanner Delivery Utility must be installed in advance in a computer on the network controlled by the SMTP server in which it is installed.

  • Page 85: The File Name

    3-4 Scanner Delivery Utility (2) The File Name Whenever an image data file is saved on any computer, the file name (up to 16 characters + suffix) will be automatically determined based on the following rules. File name: ******* nnnn.suffix •...
  • Page 86 3-4 Scanner Delivery Utility (3) The Image Data • File format Supports TIFF and PDF* formats. *Using PDF Convert Library by HyperGEAR,Inc. • Image data size Standard sizes: Width-wise - A3, B4, 11" x 17", 8-1/2" x 14"; Length-wise and width-wise - A4, A5, B5, B6, 8-1/2"...

  • Page 87: Various Settings And Registration

    3-4 Scanner Delivery Utility 3-4-5 Various Settings and Registration The Scanner Delivery Utility will automatically start up after installation. However, any time you want to quit the utility program, or to then start it up again, you will need to access the Start Dialogue Box. You will also have to access the Start Dialogue Box whenever you want to designate the folder into which data –...

  • Page 88: Contents Of The Start Dialogue Box

    3-4 Scanner Delivery Utility (2) Contents of the Start Dialogue Box 1 Status field…Displays the current status of the scanner. 2 Stop button…Click on this button when you want to stop or restart an email transmission operation. 3 OK button…Click on this button when you want to close the Start Dialogue Box and start up the Scanner Delivery Utility.
  • Page 89 3-4 Scanner Delivery Utility 4 Setup button…Click on this button when you want to register settings such as a new destination email address. (Refer to page 3-55.) 5 Help button…Click on this button when you want to display the Help function. 6 Close button…Click on this button when you want to quit the Scanner Delivery Utility.

  • Page 90: The Setup Dialogue Box

    3-4 Scanner Delivery Utility (3) The Setup Dialogue Box Registration and editing of settings and destination email addresses by the administrator is accomplished in the Setup Dialogue Box. In order to access the Setup Dialogue Box, click on the Setup button in the Start Dialogue Box.

  • Page 91: Administrator Settings

    3-4 Scanner Delivery Utility (4) Administrator Settings Administrator settings are accomplished in the Administrator Tab. Refer to the following explanations before attempting the corresponding settings. Page 3-56...
  • Page 92 3-4 Scanner Delivery Utility 1 E-Mail Address field…Type the email address of the administrator into this field. Information regarding system errors will be sent to the address that you register here. * The administrator’s email address can be up to 64 characters in length. 2 User Name field…Type the name of the administrator into this field (up to 32 characters).
  • Page 93 3-4 Scanner Delivery Utility • Changing the Password When you want to change the administration password, access the Change Password Dialogue Box. PROCEDURE 1. Type the new administration password that you want to register directly into the New Password field (up to 8 characters).

  • Page 94: Limiting Email Destinations

    3-4 Scanner Delivery Utility (5) Limiting Email Destinations The settings for limiting to whom email can be sent is accomplished in the Restrict Tab. Refer to the following explanations before attempting the corresponding settings. Page 3-59...
  • Page 95 3-4 Scanner Delivery Utility 1 No Restriction radio button…Select this radio button when you do NOT want to limit to whom email can be sent. 2 Accept Outgoing Mail to these Domains radio button…Select this radio button when you want to limit email to only certain approved destinations.

  • Page 96: Registering Destination Email Addresses

    3-4 Scanner Delivery Utility (6) Registering Destination Email Addresses Registration of destination email addresses is accomplished in the Address List Tab. Refer to the follow- ing explanations before attempting the corresponding settings. A list of currently registered destination email addresses will be displayed in the Address List Tab. If you want to change information related to any of the currently registered destinations or to delete one of those destinations, click on the corresponding destination.
  • Page 97 3-4 Scanner Delivery Utility 1 No. column…Displays the 3-digit registration number (between “001” and “999”) of each destination. * If you use the number registered here instead of entering the full email address when making the corresponding settings with WebPage Functions, the mail will be sent to the address that is registered under the number that you use.
  • Page 98 3-4 Scanner Delivery Utility • Registering and Editing Destination Email Addresses Registration and editing of destination email addresses is accomplished in the Address Setting Dialogue Box. REGISTRATION PROCEDURE 1. Type in the desired 3-digit registration number (between “001” and “999”). * Possible to register up to 250 addresses.

  • Page 99: Registering Email Addresses Of The Transmitting Sites

    3-4 Scanner Delivery Utility (7) Registering Email Addresses of the Transmitting Sites Registration of the email addresses of transmitting sites is accomplished in the Sender List Tab. Refer to the following explanations before attempting the corresponding settings. A list of currently registered transmitting site’s email addresses will be displayed in the Sender List Tab. If you want to change information related to any of the currently registered transmitting site’s or to delete one of those sites, click on the corresponding site.
  • Page 100 3-4 Scanner Delivery Utility 1 No. column…Displays the registration number of each transmitting site. 2 Name column…Displays the name of each transmitting site. 3 E-mail Address column…Displays the email address of each transmitting site. 4 New button…Click on this button when you want to register the email address of a new transmitting site. The Sender Setting Dialogue Box will appear.
  • Page 101 3-4 Scanner Delivery Utility • Registering and Editing Email Addresses of Transmitting Sites Registration and editing of transmitting site email addresses is accomplished in the Sender Setting Dialogue Box. 1. Type in the desired 3-digit registration number (between “001” and “100”). 2.

  • Page 102: E-Mail Opt

    3-4 Scanner Delivery Utility (8) E-Mail Opt. Typing in of the subject, message, signature and the name of any attached file is accomplished in the E- Mail Opt. Tab. Refer to the following explanations before attempting the corresponding settings. * If a signature or other related information is not registered in the scanner, the information that is regis- tered in this tab will be used instead.
  • Page 103 3-4 Scanner Delivery Utility 1. Subject field…The subject of each email message is composed of the prefix followed by the transmis- sion number. The information that is typed into this field will become the prefix and it can be up to 32 characters in length.

  • Page 104: Troubleshooting

    3-4 Scanner Delivery Utility 3-4-6 Troubleshooting (1) If an Error Occurs when Writing Data to the Hard Disk… If there is insufficient space on the hard disk to save any file that is sent from the scanner, reception of any subsequent data will be stopped and the data received up to the point that the hard disk becomes full will be deleted.

  • Page 105: If Mail Can't Be Sent

    3-4 Scanner Delivery Utility (2) If Mail Can’t be Sent… There may be times when you try to send mail but the mail can not be successfully transmitted, such as if the SMTP server cannot be found on the network. In such cases, check to make sure that the network cable is connected securely or that there is no mistake in the designated server address.

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