Konica Minolta bizhub 552 User Manual
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Konica Minolta bizhub 552 User Manual

Konica Minolta bizhub 552 User Manual

Bizhub 652/552 fax driver operations user guide
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User's Guide [Fax Driver Operations]

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  • Page 1 User’s Guide [Fax Driver Operations]...

  • Page 2: Table Of Contents

    Table of contents Introduction About this manual ........................... 1-2 1.1.1 Configuration of this manual......................1-2 1.1.2 Elliptical expression ........................... 1-2 1.1.3 Screen shots used in this manual ...................... 1-2 1.1.4 Explanation of manual conventions ....................1-3 Overview Printer controller ..........................2-2 2.1.1 Roles of printer controller ........................
  • Page 3 4.1.3 Selecting a recipient from an address book ..................4-5 4.1.4 Configuring the transmission conditions ................... 4-6 4.1.5 Creating a fax cover sheet ......................... 4-6 Settings ............................4-10 4.2.1 Common Settings ..........................4-10 4.2.2 [FAX] tab............................4-11 4.2.3 [Basic] tab ............................4-12 4.2.4 [Layout] tab ............................

  • Page 4: Introduction

    Introduction...

  • Page 5: About This Manual

    About this manual Introduction Thank you for purchasing this machine. When you attach an optional Fax Kit to this product, you can send a document as a fax directly from a com- puter operating Windows. This User's Guide describes the functions, operating instructions, and precautions for correct operation of the fax driver used for fax transmission.

  • Page 6: Explanation Of Manual Conventions

    About this manual 1.1.4 Explanation of manual conventions Chapter and section title This indicates reference information. This provides information on the reference location. This explains conditions for the operating proce- dures and options requi- red for the function. This indicates the opera- ting procedures.

  • Page 7: Overview

    Overview...

  • Page 8: Printer Controller

    Printer controller Overview This chapter describes the overview and connection environment of the printer controller that provides the PC-FAX function. Printer controller The printer controller is a device that allows this machine to be used as a printer. The PC-FAX function, which sends a fax from a computer, also uses the printer functions provided by the printer controller.
  • Page 9 Printer controller Computer When using USB When using connection network connection Application Application Fax driver Fax driver Ethernet (TCP/IP, IPX/SPX) This machine Printer controller PCL processing (Rasterization bizhub 652/552...

  • Page 10: Operating Environment

    Operating environment Operating environment This section describes systems required for using this printing system. 2.2.1 Connectable computers and OS Make sure that the computer to be connected meets the following conditions. Windows Operating system Windows XP Home Edition (SP1 or later) Windows XP Professional (SP1 or later) Windows Server 2003 Standard Edition (SP1 or later) Windows Server 2003 Enterprise Edition (SP1 or later)

  • Page 11: Setup Procedures

    Setup procedures Setup procedures Before you can use this printing system, you must complete the setup. The setup refers to a series of procedures for connecting this machine to the computer and installing the fax driver to the computer. Perform the setup using the following procedures. 2.3.1 For network connection Reference...

  • Page 12: Installation Of Fax Driver

    Installation of Fax Driver...

  • Page 13: Connection Method And Installation Procedure

    Connection method and installation procedure Installation of Fax Driver This chapter describes how to install the fax driver. Connection method and installation procedure Before you can use this printing system, you must install the fax driver. The fax driver refers to the program that controls such operations as processing of data to be output.

  • Page 14: Windows Xp/Server 2003

    Connection method and installation procedure 3.1.2 Windows XP/Server 2003 Reference When using Windows XP/Server 2003, log on to the computer using a user name with Administrator privileges, and then install the printer driver. Setup procedures Connection method Reference page Connection method in Network con- Port9100 p.

  • Page 15: Installer-Based Auto Install

    Installer-based auto install Installer-based auto install The installer automatically detects this machine on the same TCP/IP network as your computer or the printer connected via USB to your computer, and allows you to install the fax driver together with the required printer driver.

  • Page 16: Raw Port Number/Ipp Setting Of This Machine

    Installer-based auto install RAW port number/IPP setting of this machine Change the network settings for this machine according to the connection method or protocol. Port9100: In [TCP/IP Settings], enable the RAW port number (initial setting: [9100]). IPP/IPPS: In [IPP Settings], enable IPP printing. Reference For details on TCP/IP setting and IPP setting for this machine, refer to [User's Guide Network Administrator].
  • Page 17 Installer-based auto install When a page for selecting menu to setup appears, select [Install printers/MFPs], and then click [Next]. Connected printers and MFPs are detected. % For Windows Vista/7/Server 2008/Server 2008 R2, you can select [Preference for IPv4] or [Prefer- ence for IPv6].
  • Page 18 Installer-based auto install Click [Installation Settings]. Select the fax driver as a component to be installed, and then click [OK]. In the [Confirm Installation Settings] page, click [Install]. % In Windows Vista/7/Server 2008/Server 2008 R2, when the [Windows Security] window for verifying the publisher, click [Install this driver software anyway].
  • Page 19 Installer-based auto install On the [Installation Completed.] page, you can confirm the installed items or change settings. [Review]: Click this button to check the installed items. [Rename Printer]: Click this button to rename the printer. [Property]: Click this button to configure property settings for the fax driver. For details, refer to page 4-22.

  • Page 20: Installation Using Add Printer Wizard

    Installation using Add Printer Wizard Installation using Add Printer Wizard This section describes how to install the driver using network connection (LPR/Port9100). To use LPR/Port9100 printing, specify the port while installing the printer driver. Reference For setup procedures for other network connection methods (SMB, IPP/IPPS, Web service print), refer to [Us- er's Guide Print Operations].
  • Page 21 Installation using Add Printer Wizard On the toolbar, click the additional functions of the printer. % In Windows Vista/Server 2008, click [Add a printer] on the toolbar. In Windows Vista: In Windows Server 2008: % In Windows 7/Server 2008 R2, click [Add a printer] on the toolbar. [Add Printer Wizard] appears.
  • Page 22 Installation using Add Printer Wizard The [Choose a printer port] dialog box appears. Click [Create a new port:], and then select [Standard TCP/IP Port] as the type of port. Click [Next]. Select [TCP/IP Device], and then enter the IP address. % If both LPR and Port9100 are enabled on this machine, the printer driver is connected to this ma- chine using LPR.

  • Page 23: Windows Xp/Server 2003

    Installation using Add Printer Wizard Click [Finish]. After finishing the installation, make sure that the icon for the installed printer is displayed in the [Print- ers] or [Devices and Printers] window. Remove the CD-ROM from the CD-ROM drive. This completes the fax driver installation. Reference If both [RAW Port Number] and [LPD Setting] are enabled in the network settings for this machine, check the enabled port, and then change it if necessary.
  • Page 24 Installation using Add Printer Wizard Select [Local printer attached to this computer], and then click [Next >]. % Clear the [Automatically detect and install my Plug and Play printer] check box. Click [Create a new port:], and then select [Standard TCP/IP Port] as the [Port Type:]. Click [Next >].
  • Page 25 Installation using Add Printer Wizard Select [Custom], and then click [Settings...]. Change the settings according to the port, and then click [OK]. % For LPR connection, select [LPR], and then enter "Print" in the [Queue Name:] box. % You must discriminate between upper and lower case letters when entering it. % For Port9100, select [Raw], and then enter a RAW port number (initial setting: [9100]) in the [Port Number:] box.

  • Page 26: Installing Using Plug And Play

    Installing using plug and play Installing using plug and play 3.4.1 Windows Vista/7/Server 2008/Server 2008 R2 Reference In Windows 7/Server 2008 R2, the installation disk cannot be specified after the connection has been established. Install the fax driver according to the installation procedure described in "Making the in- stalled fax driver known to the computer"...

  • Page 27: Updating The Driver After Connecting This Machine

    Installing using plug and play Insert the printer driver CD-ROM into the CD-ROM drive of the computer. The information on the disk is searched for, and then the list of the software supported by this machine appears. Select a desired fax driver name, and then click [Next]. Follow the instructions on the pages that follow.

  • Page 28: Windows Xp/Server 2003

    Installing using plug and play Reference In Windows Vista/Server 2008, [Update Driver ...] is also available. In Windows Vista/Server 2008, you can specify [Update Driver ...] by opening [Properties] for this machine that is listed in [Other devices] under [Device Manager]. To select [Device Manager], right-click [Computer] and then click [Properties].

  • Page 29: Uninstalling The Fax Driver

    Uninstalling the fax driver Uninstalling the fax driver When you have to remove the printer driver, for example, when reinstallation of the fax driver is necessary, remove the driver using the following procedure. 3.5.1 When the fax driver uninstaller is installed If you used the installer to install the fax driver, the fax driver uninstaller is installed.
  • Page 30 Uninstalling the fax driver Click the [Driver] tab. From the [Installed printer drivers:] list, select the printer driver to be removed, and then click [Re- move...]. % In Windows Vista/7/Server 2008/Server 2008 R2, go to Step 8. % In Windows XP/Server 2003, go to Step 9. Select [Remove driver and driver package.] or [Remove driver and driver package.] in the dialog box for confirming deletion target, and then click [OK].

  • Page 31: Fax Driver Setting

    Fax Driver Setting...

  • Page 32: Sending A Fax

    Sending a fax Fax Driver Setting This section describes how to use the fax driver. Sending a fax 4.1.1 Sending operation Reference To use the fax function, the optional Fax Kit must be installed in this machine. Reference For details on the fax functions, refer to the [User's Guide Network Scan/Fax/Network Fax Operations]. Create data to be sent using application software.

  • Page 33: Selecting A Recipient From A Phone Book

    Sending a fax % Change the communication mode if necessary. ECM: Select the check box to use ECM (error correction mode). If the V.34 check box is selected, you will not be able to clear this check box. International Transmission Mode: Select the check box to send a fax at a lower speed for overseas communication.
  • Page 34 Sending a fax Select [Personal List] or [Group] from the list on the left side of the phone book to display the desired recipient in the [Personal Information] list. % Clicking [Find...] allows you to search for recipients by specifying conditions. Select a recipient name from the [Personal Information] list, and then click [Add Recipients].

  • Page 35: Selecting A Recipient From An Address Book

    Sending a fax 4.1.3 Selecting a recipient from an address book Reference Before you can select a recipient from the address book of this machine, you must add the name and fax number of the recipient to the address book of this machine. For details, refer to the [User's Guide Network Scan/Fax/Network Fax Operations].

  • Page 36: Configuring The Transmission Conditions

    Sending a fax 4.1.4 Configuring the transmission conditions When sending a fax, click [Fax Mode Setting Details] in the [FAX Transmission Popup] window to display the [Fax Mode Details] window. In this window, configure transmission conditions. [Print Recipient File] Select this check box to print the original after sending a fax. [Timer Send] Specify the sending time.
  • Page 37 Sending a fax Select the size of the cover sheet from the [Cover Size] drop-down list. Use the [Basic] tab to specify the format of the cover sheet and subject of the fax. [Style] Select the desired cover format design. [Subject] Enter the subject of the fax to be sent.
  • Page 38 Sending a fax [Change Each Recipient] Select this button to change the information by recipient. The con- tents of the recipient list in the [FAX Transmission Popup] window are added. [Load Set Information] Select this button to add the contents entered in the [Company], [Department], [Name], and [FAX Number] under the button.
  • Page 39 Sending a fax Check the specified contents. To confirm the enlarged layout image, click [Check...]. % Clicking [Add...] allows you to save the cover sheet settings with a name. You can recall them from the [Cover Sheet Settings] list next time. Click [OK].

  • Page 40: Settings

    Settings Settings 4.2.1 Common Settings This section describes the settings and buttons common to tabs of the [Printing Preferences] or [Properties] page of the fax driver. To open the [Printing Preferences] page, click [Properties] (or [Preferences]) in the [Print] dialog box or right- click the printer icon of the [Printers] or [Printers and Faxes] window, then select [Printing Preferences...].

  • Page 41: Fax] Tab

    Settings Button Name Functions View Displays the sample page layout based on current settings for checking the TX result image. You can check the configured functions by the icons displayed on the low- er part of the view. : Appears when [Print Recipient File] is selected, and is grayed out when cleared.

  • Page 42: Basic] Tab

    Settings 4.2.3 [Basic] tab Item Name Functions [Original Orientation] Select the orientation of the original to be sent. [Original Size] Select the paper size of the original to be sent. [Paper Size] Select the size of the paper to be sent. If it is different from the original size, the output image will be automatically enlarged or reduced.

  • Page 43: Configure] Tab

    Settings 4.2.7 [Configure] tab Item Name Functions [Device Option] Configure the status of the options installed on this machine and user au- thentication/account track. Specify the status of each item in the [Setting] box. [Obtain Device Information] Click this button to communicate with this machine and load the status of the installed options.

  • Page 44: Configuring The [Fax] Tab Settings

    Configuring the [FAX] tab settings Configuring the [FAX] tab settings Item Name Functions [Resolution] Select a resolution for the fax. Selecting a higher resolution may take long- er communication time. [Print Recipient File] Select this check box to print the original after sending a fax. This function can also be specified as a transmission condition when sending a fax.

  • Page 45: Configuring The [Basic] Tab Settings

    Configuring the [Basic] tab settings Configuring the [Basic] tab settings Item Name Functions [Original Orientation] Select the orientation of the original to be sent. [Original Size] Select the paper size of the original to be sent. [Paper Size] Select the size of the paper to be sent. If it is different from the original size, the output image will be automatically enlarged or reduced.

  • Page 46: Configuring User Authentication Settings

    Configuring the [Basic] tab settings 4.4.2 Configuring user authentication settings When the authentication mode is configured on this machine, enter the user name and password. Reference If you enter an incorrect user name or password for the [User Authentication] settings of this machine or have not enabled [User Authentication], you will not be authenticated by this machine and the job will be discarded when sending a fax.

  • Page 47: Configuring Account Track Settings

    Configuring the [Basic] tab settings Reference Even a registered user cannot send a fax if the user is not allowed to use the printer. For user authen- tication, contact the administrator of this machine. When using an optional Authentication Unit for user authentication, fill in the [User Name] and [Pass- word] boxes in Step 3.

  • Page 48: Configuring The [Layout] Tab Settings

    Configuring the [Layout] tab settings Configuring the [Layout] tab settings Item Name Functions [Combination] Select this check box to combine the pages contained in a document with multiple pages on to one sheet, or divide a single page original on to mul- tiple sheets when sending.

  • Page 49: Configuring The [Stamp/Composition] Tab

    Configuring the [Stamp/Composition] tab Configuring the [Stamp/Composition] tab 4.6.1 Sending by printing a watermark Send a fax by printing particular text on the document background as a watermark. Click the [Stamp/Composition] tab. Select the [Watermark] check box. Select the watermark you want to print from the list. 4.6.2 Editing a watermark You can change the format or position of the watermark, or register a new watermark.
  • Page 50 Configuring the [Stamp/Composition] tab Configure the following items. Item Name Functions [Watermark Name] Enter the name of the watermark. You can enter up to 30 characters. [Watermark Text] Enter text to be printed as the watermark. You can enter up to 30 characters. [Add] Click this button to create a new watermark.

  • Page 51: Quality] Tab Settings

    [Quality] tab settings [Quality] tab settings Item Name Functions [Font Settings...] Select whether the fonts to be downloaded from a computer to this ma- chine are bitmap fonts or outline fonts. In addition, specify whether to re- place the TrueType fonts by printer fonts when sending a fax from this machine.

  • Page 52: Configuring The [Configure] Tab Settings

    Configuring the [Configure] tab settings Configuring the [Configure] tab settings 4.8.1 Selecting the option Configure the installed status of the options to make their functions available to this machine in the [Printing Preferences] page of the fax driver. Any options that are installed in this machine but not configured in the [Configure] tab cannot be used in the [Printing Preferences] of the fax driver.

  • Page 53: Changing The Encryption Passphrase

    Configuring the [Configure] tab settings Clicking [Obtain Device Information] communicates with this machine and load the status of the in- stalled options. This function is available only when your computer is connected to and can communi- cate with this machine. To use [Obtain Device Information], in Administrator Settings of this machine, set [System Connection] - [OpenAPI Settings] - [Authentication] to [OFF].

  • Page 54: Using Phone Books

    Using phone books Using phone books 4.9.1 Adding recipients to a phone book Adding frequently used recipients to a phone book allows you to recall them when sending faxes. Use the [FAX] tab of the fax driver to add recipients to a phone book. In the [FAX] tab of the fax driver, click [Phone Book Entry...].
  • Page 55 Using phone books % Change the communication mode if necessary. [ECM]: Select the check box to use ECM (error correction mode). If the V.34 check box is selected, you will not be able to clear this check box. [International Transmission Mode]: Select the check box to send a fax at a lower speed for overseas communication.

  • Page 56: Editing A Phone Book

    Using phone books 4.9.2 Editing a phone book Editing or organizing a phone book, for example, changing the registered personal information or group name, enhances its usability. Changing the personal information Select the name of the recipient you want to change from [Personal List] on the left of the phone book, and then click [Edit...].

  • Page 57: Changing A Group Name

    Using phone books Changing a group name Select the group you want to change from [Group] on the left of the phone book, click the [Edit...] menu, and then select [Rename Group...]. Creating a folder Select [Personal List] on the left of the phone book, and click [Add Folder...] to create a folder. You can also select [Add Folder...] in the [Edit] menu to create a folder.

  • Page 58: Saving The Fax Driver Settings

    4.10 Saving the fax driver settings 4.10 Saving the fax driver settings You can save the changed fax driver settings and recall them if necessary. 4.10.1 Saving the settings Change the fax driver settings in the [Basic], [Layout], or other tab. Click [Add...] next to the [Favorite Setting] box.

  • Page 59: Recalling Settings

    4.10 Saving the fax driver settings Click [OK]. The settings are added to the [Favorite Setting] list. % You can add up to 30 shared driver settings, and up to 20 private driver settings. % Only the administrator can select the [Sharing] check box. Reference You can save (export) the settings in a file.

  • Page 60: Importing Settings/Exporting Settings

    4.10 Saving the fax driver settings 4.10.4 Importing settings/Exporting settings You can save (export) the settings in a file or load (import) them from the file. This is useful when using the same settings on a different computer. Click [Edit...] in [Favorite Setting] in the [Printing Preferences] page of the fax driver. Select the name of settings to be exported from the list, and then click [Export...].

  • Page 61: Troubleshooting

    Troubleshooting...

  • Page 62: Cannot Send Faxes

    Cannot send faxes Troubleshooting This chapter describes troubleshooting procedures. Cannot send faxes This section describes how to solve issues and problems that you may encounter while using the printer. If you cannot send a fax even when you have completed the sending procedure, check the following items in order from beginning to end.

  • Page 63: Cannot Configure Settings/Cannot Send Faxes According To The Settings

    Cannot configure settings/cannot send faxes according to the settings Cannot configure settings/cannot send faxes according to the settings Check the following items when you cannot configure settings of the fax driver or cannot send a fax accord- ing to the settings you have configured. Reference Some items for the fax driver may not be configured simultaneously.

  • Page 64: Appendix

    Appendix...

  • Page 65: Glossary

    Glossary Appendix This chapter describes terms used in this document. Read this chapter if necessary. Glossary Term Description 10Base-T/ A set of specifications under the Ethernet standards. Those cables that consist of 100Base-TX/ twisted copper wire pairs are used. The transmission rates are 10Mbps with 1000Base-T 10Base-T, 100Mbps with 100Base-TX and 1000Mbps with 1000Base-T.
  • Page 66 Glossary Term Description HTTP The acronym for HyperText Transfer Protocol. This is a protocol used to send or receive data between a Web server and a client (such as a Web browser). HTTP can exchange files such as images, sounds, and movies that are associated with documents, including their presentation formats and other information.
  • Page 67 Glossary Term Description The acronym for Operating System. This is base software used to control the sys- tem of a computer. Windows, MacOS, or UNIX is an OS. Outline font A type of fonts represented using lines and curves to display an outline of a char- acter.
  • Page 68 Glossary Term Description Subnet mask A value used to divide a TCP/IP network into small networks (subnetworks). This is used to identify how many higher-order bits of an IP address are used for the network address. TCP/IP The acronym for Transmission Control Protocol/Internet Protocol. It is a de facto standard protocol widely used for the Internet.

  • Page 69: Index

    Index...

  • Page 70: Index By Item

    Index by item Index Index by item Account track ............4-17 N in 1 .................4-18 Add from address book ..........4-5 Network connection ........... 2-5 Add from phone book ..........4-3 Add printer wizard ............3-9 Operating environment ........2-4 Adding recipients to a phone book ......4-24 Operating system ............2-4 Address book ..............4-5 Option ................4-22...
  • Page 71 Index by item Windows Vista ...........3-2 3-15 Windows XP ..........3-3 3-12 3-17 bizhub 652/552...

  • Page 72: Index By Button

    Index by button Index by button Add from Address Book ..........4-5 Add From Phone book ..........4-3 Add Recipients ..........4-2 Authentication/Account Track ........4-15 Combination Details ..........4-18 Get Addr. Info ..............4-5 Installing ..............3-5 Obtain Device Information .........4-22 Phone Book Entry ...........4-14 4-24 Preferences ..............4-2 Printing ................4-2 Properties ..............4-2...
  • Page 73 http://konicaminolta.com Copyright A2WU-9585FD-00 2010 2010.10...

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