Page 1 Ca on FMPHONE"'B7 BUBBLE JET FACSIMILE lnstruction Book EWfl...
Page 2 Canon FMPHONE'-'B7 BUBBLE JET FACSIMILE Instruction Book...
Page 3 Copyilghl Copyright O 1993 by Canon, Inc. All rights reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any language or computer language in any form or by any means, electronic, mechanical, magnetic, optical, chemical, manual, or otheruise, without the prior written permission of Canon, Inc.
Page 4 This facsimile combines the functions of a facsimile and high quality printer. lts compact, verticaldesign means less wasted space in your work area. The bubble jet printer uses cut-sheet plain paper to deliver crisp reproductions of your fax documents and copies. You no longer have to bother with specially treated rolls of recording paper that curl after coming out of the fax.
Page 5 Note: Canon recommends an individual line following industry standards, e.g. the 25fl) (Iouch Tone) or 50O (Rotary/Pulse Dial) "Call telephones.
Page 6 The telephone should not be reconnected or the switch lurned on until the problem is completely resolved. Users should contact their local authorized Canon Facsimile Service Dealer for servicing of equipmenl.
Page 7 IMPORTANT SAFEW INSTRUCTIONS Read all of these instructions. Save these instructions for later use. Follow all warnings and instructions marked on the product. Unplug this product from the wall before cleaning or maintenance. Do not use liquid cleaners or aerosol cleaners, Use a damp cloth for cleaning.
Page 8 D . lf the product does not operate normally when the operating instructions are followed. Adjust only those controls that are covered by the operating instructions since improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation.
Page 9 IDDD (lnternational Direct Dislance dial) line if you communicate cverseas Note: Canon recommends an individual line followinE induslry standards such as the 2500 (touch tone) or 500 (rotary/pulse dial) telephones. A dedicated extension off a PBX without Camp On signals is also permitted with a FAX unit.
Page 10 The Load Number (LN) assigned to each terminal device denotes the percentage of the total load to be connected to a telephone loop which is used by the device, to prevent overloading. The termination on a loop may consist of any combination of devices subject only to the requirement that the total of the Load Numbers of all the devices does nol exceed 100.
Page 11: Table Of Contents
Table of Contents PaTt 1: GETTING SET UP Check list: Do you have everything? A Quick Look at the Fax . Fronl View r Rear View . Left View . The Handset Control panelsummary Setting Up the Fax Finding the right location Power requirements Operating and storing environment Fastening the handset cradle...
Page 12 PaTI2: BEFORE YOU USE THE FAX ... Registering your number and name (TTl) B e f o r e y o u r e g i s t e r . . , Registering the date and time Registering your lelephone number Registering your name When you are finished registering PaTt 3: GETTING STARTED WITH BASICS...
Page 13 Receiving documents What the fax doesn't see when receiving Getting ready to receive documents Receiving when you're in the office . Receiving phone calls and documents automatically (FA)(TEL auto switch over) . Receiving phone calls and documents manually (manual reception) .
Page 14 PaTt 4: ADVANCED FEATURES One-touch dialing Registering numbers and names for Onetouch dialing Adjusting the pause time U s i n g O n e { o u c h d i a l i n g . O n e - t o u c h d i a l i n g t h e t e l e p h o n e .
Page 15 U s i n g p o f l i n g ..1 2 2 Registering your polling lD ..123 Sending a document in response to polling . 1 2 5 Manually polling another fax to receive your document .
Page 16 PaTt 5: TROUBLESHOOTING AND MAINTENANCE Troubleshooting Troubleshooting summary table Display messages and error codes 1 4 8 Before calling for service 1 4 9 Maintenance . 150 C l e a n i n g t h e f a x .
Page 17 FAXPHONE@ 875 Quick Relerence How to set up the fax (for more details see pages 8-15). Handaet cradle connection one/pul3e registration Connect to E. ,4\.. 4f6l-5nrnd .,lP I l m m l I \ < + 1 t Power ON/OFF swilch C o n n e c t t o L .
Page 18 Quick Reference FAXPHONE@ 875 lnstalling an ink cartridge (for more details, see pages 16-23) 1 . O p e n t h e p r i n t e r 3. Remove the print 2. Pull the cartridge release (green cover.
Page 19 FAXPHONE@ 875 Quick Relerence Loading letter-size paper 1. Insert the paper 2. Press down on the 3 . P i c k u o a s m a l l support lray. green marks on the stack of paper paper feeder plate and fan lhe paper until il clicks, 4.
Page 20 Qulck Reference FAXPHONE@ 875 Clearing paper jams with the paper bait release lever (For details, see page 73) 1" Open the paper 2. Press the paper bail release cover bail release lever on the bottom left down lo release the corner on the front paper.
Page 21 FAXPHONE@ 875 Quick Relerence Sending a document with manual dialing (for details, see 45) Setting reproduction quality Follow this procedure to set the quality of the reproduction for transmission or making a copy according to the contents of your d o c u m e n t . Press I H n I r r ilNEl to change the setting.
Page 22 Quick Relerence FAXPHONE@ 875 Receiving phone messages and fax transmissions Using AUTO FAX/IEL switchover with an answering machine connected (for details, see pages 67-68) Q nuro When you have an answering machine connecled to the mlddle jack, press the ANS HOOK UP key -'1'rnr HooK up ' i' until the lamp is lit.
Page 23 How to use this instruction book A few simple notations are used to help you read and find the information you need faster. Before you use this instruction book, glance over this list of special notations and be sure you understand what they mean. A document is the sheet of paper you send or receive document with the facsimile, or copy.
Page 24 How to use this instruction book This manual is designed to help you get set up and start using your f€x in as short a time as possible. You will find this instruction book easier to use if you read through it in the order the material is presented.
Page 25: Check List: Do You Have Everything
Check list: Do you have everything? Part 1: GETTING SET UP Unpack your fax and make sure you have everything listed below. 1 FAXPHONE 875 main unit 1 Handset 1 Handset cradle D 2 Screws for the handset cradle D 1 Telephone connection cord 1 Paper support tray tr 1 Bubble jet canridge BC-01 1 lnstruction book...
Page 26: A Quick Look At The Fax
A Quick Look at the Fax Take a few minutes to look over your new fax so you know how it should look when it is set up. r Front View Automatic document feeder (ADF) Paper support tray Document guides Printer paper feeder - Control panel Opens for removal of...
Page 27: The Handset
A Quick Look at the Fax r Lett View t r @ s Line jack for telephone (L) Jack for extension phone or answering machine (6) r The Handset Hook button Ringer volume switch Adiusts the volume of the ringer lor three setiings: OFF.
Page 28: Control Panelsummary
, r r l l n o Canon FINE lamp A U B A L E J E T F A C S I M I L E Increases the clarity ol documents sent.
Page 29: Printing An Activity Management Repon
Control panel summary NUMERIC keys Use these keys to dial SYMBOLS numbers that are not Enters symbols registered for One- normally tound on touch dialing or Coded typing keyboards dialing. These keys are like parentheses, also used when brackets, and so on registering data.
Page 30: Setting Up The Fax
Setting Up the Fax Finding the right location . Find a place that is out of direct sunlight. . The fax requires a telephone line, so place it near an existing telephone outlet. This may save you the expense of having the phone company install a new line or buying an e)ftra extension cord.
Page 31: Operating And Storing Environment
Setting Up the Fax Operating and storing environment Make sure the place where you set up the fax satisfies the following conditions: . Use the fax only within the following ranges of temperature and humidity. Ambient temoerature: so"F to 95"F (1ooc to 35"C) 20% to 85% RH Ambient humiditv: .
Page 32 Setting Up the Fax . Do not subject the fax to strong physical shock or vibration. . Place the fax on a level surface . Keep the fax clean. Dust accumulation can prevent the fax from operating properly. . Never remove the bubble jet cartridge from the printer until it has to be replaced.
Page 33 FAX CAN CAUSE A FIRE OR ELECTRICAL SHOCK. IF YOU ACCIDENTALLY SPILL A LIQUID ON THE FAX, UNPLUG IT IMMEDIATELY AND CALL YOUR CANON SERVICE REPRESENTATIVE. . TO AVOID ELECTRICAL SHOCK FROM EX- POSED POWER POINTS, NEVER DISASSEMBLE THE FAX. THERE ARE NO PARTS OR SWITCHES...
Page 34: Fastening The Handset Cradle 1
Setting Up the Fax Fastening the handset cradle Follow this procedure to attach the handset cradle to hold the handset provided with the fax. Fit the handset cradle over the holes. Fasten the handset cradle to the fax with the two screws provided.
Page 35: Turning The Facsimile On/Otf 1
S.efting Up the Fax Gonnecting the telephone line lf you do not have an existing RJ11-C wall jack, contact your local telephone company for installation. lf you do not have a wall jack, you cannot continue with installation. For more information, refer to the impoftant notices and instructions at the beginning of this instruction book.
Page 36: The Standby Mode 1
Setting Up the Fax The standby mode When you see the date and time in the one-line display, the fax is in the standbv mode. 0 9 : 4 7 l 2 / 3 I / 9 3 lf a document is already in the document feeder when you turn the fax on, an alarm will sound and the display will show: CHECK DOCUMENT...
Page 37: Tone/Pulse Setting 1
Setting Up the Fax Tone/pulse setting Follow this procedure to set the fax for use on your telephone line. There are two types of dialing used on telephone lines: touch-tone and pulse. You have to set the fax according to the type of line that you are using. The fax is set for touch-tone at the factory before shipping, so if you are using a touch-tone line, you won't have to change this setting.
Page 38: Setting Up The Printer 1
Setting up the printer Before you can receive documents or make copies, you must have the paper loaded and a cartridge installed in the fax printer area. Cartridge handling precautions . Bubble jet cartridges contain wet ink. To prevent them from drying out, never open their sealed packs until you are ready to install the cartridge.
Page 39 Setting up the printer . Do not attempt to refill a bubble jet cartridge. A clear printout cannot be obtained. . Never disassemble a bubble jet cartridge. Ink may spill on your hands or clothing. . Never remove the bubble iet cartridge, except when replacing it.
Page 40: Installing An Ink Cartridge 1
Setting up the printel Installing an ink cartridge Follow this procedure to install or replace the bubble jet cartridge. Before you install or replace the bubble jet printer cartridge, make sure the power is on. , lf the power is off when you install a cartridge, cartridge €;""=1.
Page 41 Setting up the printer Hold the label side of the cartridge toward you so you can read it, then turn it up side down. Insert the cartridge into the machine so that the plastic guide is visible through the cartridge slot. Press the cartridge release lever down until it locks in place and aligns the cartridge.
Page 42: Recommended Paper Specifications
Setting up the printer Recommended paper specifications This section explains the recommended paper specifications. To ensure the best print quality and efficient printer operation, use only paper that meets the specifications described below. Paper that does not meet these specifications may be used in the printer, but the results cannot be guaranteed.
Page 43: Loading Paper In The Printer 2
Sefting up the printel Loading paper in the printer Follow this procedure to load paper in the printer. The fax is set to load and print on letter-size paper. Make sure the paper support tray is installed in the holes provided on the printer paper feeder.
Page 44 Sefting up the printer Tap to align the edge of the paper stack. . Aligning the edge of the stack before you insert it helps to prevent paper lams. Slide the paper into the tray until it stops. Tap the paper so it is flush with the right side of the feeder.
Page 45: Cleaning The Print Head
Setting up the printer Cleaning the print head When you open or close the printer cover, the print head is cleaned automatically. However, if you cannot get good quality printing, do the following procedure to clean the print head. Load paper in the printer paper feeder. PTESS IFNNEilOTI.
Page 46 Sefting up the printer CAUTION Never turn the system ofl when the MEMORY lamp is on. Il you turn the fax off during copying or printing, the cartrldge may stop where ft is and remain there. lt Ieft too long out ol posftion, the caftridge may dry out. When the tax ls not copying or receivlng documents, the prlnt cartridge should always be positioned, inside the printer, on the right side ol the printer area.
Page 47: Pati2: Before You Use The Fax
Registering your number and name ftTl) Part 2: BEFORE YOU USE THE FAX ... In this section we will show you step by step how to register your own name, facsimile number, and the current date and time in the fax. Registration procedures involve these three important general steps: .
Page 48: Before You Register
Registering your number and name (TTI) Before you register ... Before you register data on the fax, move the switch to the ON position. REGISTRATION switch is on the right rear The nectsrRATtoN corner of the unit. Move the nectsrnATloN switch to oN. TURN REG SW OFF .
Page 49 Registering your number and name QTI) . lf there is a previously registered date and time, simply enter the new date and time over the old one" . Enter the month, the day, and the last two digits of the year.
Page 50: Registering Your Lelephone Number
Registering your number and name (TTI) Registering your telephone number Follow this procedure to register your telephone number. The number you register here will print at the top of every document you send so the person who receives the document will know immediatelv where it came from.
Page 51 Registering your number and name QTI) 6 Press {-s-E-Tt. DATA ENTRY OK E N T E R N A M E 7 lf you want to continue with your name registration, go on to step 5 in the next section. -or- lf you want to end the registration, press fsr-ToF-l and turn the nectsrRATtoN switch oFF.
Page 52: Registering Your Name
Registering your number and name Q-TI) Registering your name Follow this procedure to register your name or your company's name. The name you register here will be printed at the top of every document sent to another facsimile unit. . Make sure that the REGISTRATION switch is ON before you enter your name- Turn it OFF after you complete registration.
Page 53 Registering your number and name QTI) Press the right search key o to move the cursor to the next character position. .Press fsf-trA*eE] b enter spaces betweenwords. . You can also enter the following symbols as part of the name: t l Y _ { | i ' ;...
Page 54: When You Are Finished Registering
Registering your number and name (TTI) When you are finished registering ... 1 Move the necrsrRATroN switch to orr. . Ihe seftings you have registered, including the current date and time, will now be saved, even if the power is turned off and turned on again.
Page 55: Using The Telephone
Using the telephone PATI 3: GETTING STARTED WITH BASICS In this section we will show you how to use the regular dialing features of your fax to make telephone calls. The features described in this section include: . Dialing the telephone manually .
Page 56: Using Regular Dialing With Numeric Keys
Using the telephone Using regular dialing with numeric keys Follow this procedure to use regular dialing to make a local or long distance telephone call. Regular dialing is just like using a telephone. Check the display and make sure the fax is in standby mode.
Page 57: Redialing
Using the telephone Redialing Follow this procedure to redial the number previously dialed. 1 Pick up the handset. 1 2 : 3 0 L 2 / 3 I / 9 3 2 Press InEoI-ATl. The number dialed previously with the numeric keys is displayed and then dialed again.
Page 58: Specialdialing
Special dialing In this section we describe important features you should know about dialing as soon as you get your fax set up and ready to use. These features include: . Switching to tone dialing if your fax is set for rotary pulse dialing.
Page 59: Dialing Through A Switchboard (Pbx)
Ipecial dialing Dialing through a switchboard (PBX) A PBX (private branch exchange) is an on-site telephone switchboard. lf you set up the fax in an office where you have to go through a switchboard to dial an outside number, just dial using the fax's numeric keys as you would a regular telephone.
Page 60: Belore Sending Documents
Before sending documents This section shows you how to check documents and prepare them before sending through the fax. For the best reproduction quality and to prevent jams, read this section carefully. Paper size Before sending a document, check the document size. This fax can send standard letter or A4 size paper.
Page 61: What The Receiving Fax Doesn't See
Before se n d i ng doc ume nts What the receiving fax doesn't see Before sending a document, check the margins. For best reproduction, documents you send should have left and right margins wider than the shaded portions shown in the illustration below. 0.04 in.
Page 62 Before sending documents Preparing documents before sending Before sending a document, check and prepare documents for sending by following these guidelines. . To prevent a paper jam, do not feed the following types of paper into the fax. lf you have to send a document on such paper, copy it first then send the copy through the fax.
Page 63: Setting Document Density 4
Before sending documents Setting document density Follow this procedure to set the density for documents that you send or copy. There are three settings: STANDARD, LIGHTER, and DARKER. The setting you select remains in effect for all documents you send or copy until you change the setting again.
Page 64: Setting Reproduction Quality
Before sending documents Setting reproduction quality Follow this procedure to set the quality of the reproduction for transmission or making a copy according to the contents of your document" When neither the FINE or HALFTONE lamp is on, the fax is set for standard reproduction quality. Make these settings before you send or copy a document.
Page 65: Lnserting A Document
Before sendinq documents lnserting a document After you have prepared the document and made the appropriate settings described in the previous sections, follow this procedure to feed the document into the fax. Adjust the paper guides to the width of the document.
Page 66: Sending A Document
Sending a document In this section we will show you how to send a document. ECM sending Your fax uses a fully automatic ECM (error correction mode) feature that reduces system and line errors while sending. In order to take advantage of ECM, you are not required to do anything, but the other fax must also have the ECM feature.
Page 67: Dialing A Number And Sending A Documenl
Sending a document Dialing a number and sending a document There are two ways to dial a number and send a fax. . Manualdialing. Use manual dialing when you need to talk to the other party on the telephone before sending the document.
Page 68 Sanding a document The display tells you when transmitting begins. T R A N S M I T T I N G After a few moments the display will begin alternating every 2 seconds. First, the other party's name and page number are displayed.
Page 69: Automatic Dialing To Send A Document (Memory Sending)
Sending a documenl r Automatic dialing to send a document (memory sending) Follow this procedure to dial a number and send the document without talking to the other pany on the telephone. . lf you don't want to use memory sending, sel the MEMORY TX user swlfch ro NO.
Page 70: Sending To More Than One Location
Sending a document Then, the other party's facsimile number is displayed: 2 2 8 5 7 7 0 . lf there are additional pages, after the first page is eiected from the fat<, the messages are repeated. .lf you have to add pages to a long document, wait until the last page starts through the fax.
Page 71 Sending a document The fax records the document into the memory: M E M O R Y T N P U T P O 1 The ueuoRy lamp lights after the fax records the document. You can store up to 10 letter-size pages in the memory.
Page 72: Redialino A Facsimile Number
Sending a document Redialing a facsimile number lf the facsimile line is busy or if there is no answer, then the fax will make two more attempts to dial at two minute intervals. You can also redial a facsimile number manually. r Automatic redialing 1 The fax will automatically go into the redialing m o d e .
Page 73 Sendino a document Glearing document feed jams lf a document iams or stops halfway while it is being sent, the fax will alert you of a problem by alternate low and high pitch beeping. Follow this procedure to remove a jammed document. H T E S S I S T O P I .
Page 74 Receiving documents ECM receiving Your fax uses a fully automatic ECM (error correction mode) feature that reduces system and line errors while receiving. In order to take advantage of ECM, you are not required to do anything, but the other fax must also have the ECM feature.
Page 75 Receivinq dctcuments Setting to receive There are a variety of ways you can set your fax to receive documents. The proper setting depends on whether or not you use your fax for both facsimile and voice communication, and if there is an answering machine connected to the fax.
Page 76: Receiving Documents 5
Receiving documents What the fax doesn't see when receiving The shaded ponions of the document shown in the diagram are not recorded by your fax. The numbers marked with asterisks (*) may vary slightly. -, o.tz'(3 mm)* Ink footprint** 0 . 5 1 ' ( 1 3 m m ) r 0.2' (5.1 mm)r 0.3' (7.7 mm)' The small black square marked with a double asterisk...
Page 77: Getting Ready To Receive Documents
Receiving documents Getting ready to receive documents To receive a document, the fax should be in the standby mode (the date and time should be displayed). I 2 / 3 I / 9 3 1 3 : 4 5 lf there is a document in the document feeder, the display reads DOCUMENT READY Remove the document to return to standby.
Page 78: Receiving When You're In The Office
Receiving documents Receiving when you're in the office lf you have only one line coming into your office, follow this procedure to use the unit as both a fax and telephone. c You cannot receive documents when you are copying a document or printing a fax report.
Page 79 Receivino documents To receive the fax, press TTTETTEoT-n. Hang up the handset. After the received document is printed, the fax returns automatically to standby. L 2 / 3 I / 9 3 1 3 : 5 5 c The fat< beeps once to tell you that your document has been received.
Page 80: Receiving Phone Calls And Documents Manually (Manual Reception)
Receiving documents r Receiving phone calls and documents manually (manual reception) Check the nuro and ANS HooK up lamps. They should both be off. lf either lamp is on, pressthe w-uF] key until they are both off. When the telephone rings, pick up the handset.
Page 81: Receiving A Fax From An Extension Phone Connected To Your Fax
Receiving documents r Receiving a fax from an extension phone connected to your fax Follow this procedure to receive a document when the fax is set for manual receiving, but your extension phone is located too far from the fax for you to press IS-iir-r-lTOFTl.
Page 82: Changing The Remote Receiving Ld
Receiving documents r Changing the remote receiving lD The remote receiving lD is set to 25. Follow this procedure if you want to change the remote receiving t D . . Make sure that the REGISTRATION switch is ON before you change the remote receiving lD.
Page 83: Receiving On A Dedicated Fax Line (Automatic Receiving) 6
Recgiving documents r Receiving on a dedicated fax line (automatic receiving) Follow this procedure if you have one line in your office that is used only for receiving and sending documents. You can receive documents at any time, whether you are in or out of the office.
Page 84 Receivinq documents 7 Press ts E Tt. DATA ENTRY OK REMOTE RX 8 Press tsroF-t and turn the necrsrRAroN switch oFF to return to standby. 9 P r e s s m u nt il t he n ur o l a m p is b l i n k in g.
Page 85: Receiving When You're Not In The Office
Receivinq documents Receiving when you're not in the office lf you have only one line for telephone and fax transmissions coming into your office, follow this procedure to receive documents sent to you when you are not in the office. r Receiving with no answering machine (automatic receiving) .
Page 86 Receiving documents 8 Press [sr-T=]. DATA ENTRY OK REMOTE RX 9 Press IsTo.Ft and turn the necrsrRATroN switch oFF to return to standby. 10 Press m until theruro lamp is on. . When the AUTO lamp is on, if someone sends you a document, no further operation is required.
Page 87: Receiving With An Answering Machine Connected
Receiving documents r Receiving with an answering machine connected Follow this procedure when you want to leave the fax unattended with your answering machine connected" This will allow you to receive documents automatically and record messages on the answering machine when it is connected to the middle jack on the fax.
Page 88 Receiving documents 4 P r e s s m k e y u n t i l t h e ANs HooK up lamp lights" The fax is now set to receive through the answering machine. . Here's what happens when you get a call: .
Page 89: Adjusting The Fax For Use With Different Types Of Answering Machines
Receivino documents r Adjusting the fax for use with different types of answering machines When your fax is set to answer through an answering machine, first the answering machine will answer the call. Next, the fax will detect if the caller is a telephone or another facsimile unit: .
Page 90: Disabling Automatic Receiving With An Answering Machine
Receiving documents 4 Press @. 7 . A / F s w T I M E 5 Press l-s-ril. 6 Use the numeric keys to enter a number to set the time. . The time can be set from 4 to 12 seconds. 7 Press [s-trT-] to register the time setting.
Page 91 Receivinq documents 4 Press the search keys (. ') to display the ANS/FAX SWITCH. A N S / F A X S W T T C H 5 H T E S S I S E T I . .rn" "ri-ou"tting is disptayed 6 Press the search keys (.
Page 92: Changing The Ring Time
Receiving documents r Changing the ring time When the fax is set up in F$VTEL auto switch over (+ 56), it will ring to alert you to pick up the phone when the call is from another person. lf you do not pick up the phone within a certain amount of time, the fax stops ringing and then, after checking to make sure the call is not from another fax machine, hangs up.
Page 93: Receiving Documents In Memory 7
Beceivinq documents Receiving documents in memory The fax will stop printing and record the remainder of the document in the memory when: . The printer runs out of paper . The printer cover is open . A paper jam occurs Subsequent documents are also stored in memory, up to a total of 20 letter-size pages*.
Page 94: Lf A Power Failure Occurs
Receiving documents 3 Press IsrAFTTeop-n. Printing begins. MEMORY COPY 4 The MEMoRy lamp goes off and all documents are printed. lf a power failure occurs ... lf you experience a power failure when there are documents in the memory, allthe documents are erased.
Page 95: Clearing Printer Jams
Receiving documents Clearing printer jams Follow this procedure to clear printer paper jams. Open the paper bail release cover on the bottom left corner on the front of the fax. Press the paper bail release lever down to release the paper. 3 Open the printer cover.
Page 96 Receiving documents 5 Close the printer cover. 6 Raise the paper bail release lever. 7 Close the paper bail release lever cover. 8 Remove the paper from the printer paper feeder. 9 Press ts ro-P l. P R O G R E S S...
Page 97 Receiving documents Use your thumbs to press down on the green marks so the paper feeder plate locks in the open position. lf any paper remains in the printer, remove it. Fan the paper and stack it. (.21) fu:ti:"i+ 13 Insert the paper in the printer paper feeder. .
Page 98 Receiving documents Gleaning a dirty platen When a jam occurs and the paper does not feed correctly to the printer, the bubble jet cartridge may print directly on the platen. This ink on the platen may stain the back of your paper. Follow this procedure to clean ink stains from the printer platen.
Page 99: Making Copies
Making copies Follow this procedure to copy documents using the fax. Set the print density for the documents that you want to copy. (+ 41) Feed the document in the automatic document feeder. DOCUMENT READY lf there are photographs or graphics in the €->;""-al document, press ffi to light...
Page 100 Printing an activity management repofl lf you want to see a record of your transactions, follow this procedure to print an activity management report. The activity management report is a record of the documents you have sent and received. Check the display and make sure the fax is in standby.
Page 101: Patt 4: Advanced Features
Onelouch dialing PaTt 4: ADVANCED FEATURES One-touch dialing allows you to register a phone number or facsimile number under a One-touch key and then all you have to do to dial the number is just press one key. Here's how One-touch dialing works: .
Page 102: One-Touch Dialing
One-touch dialing RegisterinE numbers and names for One-touch dialing Follow this procedure to register names and numbers for One-touch dialing. t Make sure that the REGISTRATION switch is ON before you anter your telephone number. Turn it OFF after you complete registration.
Page 103 One-touch or Coded speed dialing, contact your Canon authorized dealer. To insert a pause in the number, press Tp A-T]l3_-l. Pauses are shown in the display A S A P .
Page 104 Onelouch dialing . The disptay changes again automatically and waits for you to enter the other parly's name. 0 2 = . lf a name has been registered previously, just enter the new name over the old one. Use the keys listed in the table below to enter the name.
Page 105 One-touch dialing 9 The D( MoDE is for transmission of documents from the fax to another fax machine. Press O if the number you are registering is for facsimile transmission. lf you press o go on to the next step. -or- Press @ if the number you are registering is for dialing a regular telephone call.
Page 106 Onelouch dialing lf the facsimile number you are registering is not a long distance number, set to 0. -or- For a long distance number, select 1,2, or 3' First, try setting 1. lf you have a problem sending or receiving due to poor telephone lines, register the number again and try settings 2 or 3 until you correct the problem.
Page 107: Adjusting The Pause Time
One-touch dialing Adjusting the pause time Follow this procedure to adjust the length of pause time for your switchboard or telephone system. . Pauses entered within numbers are set for 2 seconds. . Pauses entered at the end of numbers are set for 10 seconds.
Page 108: One-Touch Dialing The Telephone
One-touch dialino Using One-touch dialing Follow this procedure to use One{ouch dialing for telephone and facsimile transmission. Before you attempt to use One-touch dialing be sure you have registered the number for telephone or facsimile transmission. (+ 80) r One-touch dialing the telephone Follow this procedure to dial a telephone number with a One-touch dialing key.
Page 109: One-Touch Sending A Document
One-touch dialing r One-touch sending a document Follow this procedure to use One-touch dialing when you want to send a document. The number registered under the One-touch key must be set for the document transmission mode. (+ 80) 1 Feed the document into the automatic document feeder"...
Page 110: Printing A List Of Registered Numbers
One-touch dialing r Printing a list ol registered numbers Follow this procedure to print a list of the numbers that are registered for One-touch dialing. Press FUnc-T-ToFl. S E T U P D I A I 2 Press fsET-]. I - T O U C H D I A L Press lrEToFTl to print the list of numbers and names.
Page 111: Coded Speed Dialing 8
Coded speed dialing Coded speed dialing allows you to dial a facsimile number by pressing only three keys. You can register up to 30 numbers for Coded speed dialing. Each number you register can be up to 38 digits long, including spaces.
Page 112 Coded speed dialing 6 Use the keys in the table below to enter the facsimile number. * 0 5 = 4 1 6 1 9 5 1 1 1 1 KeYs to press Resull Types a number. @ to @ Enters a space.
Page 113 Coded speed dialing Use the keys in the table below to enter the other party's name. . The name you enter here is printed in your own fax repofts and is displayed in the one-line d!splay when you dial the number.
Page 114 Coded speed dialing . The next Coded speed dial number is displayed. Repeat this procedure to enter another number and name for Codad speed dialing, orpress l-S.TTF-l to return to standby. 11 The display waits for you to enter the transmission soeed.
Page 115 Coded speed dialing 14 When the setting you want is displayed, press Isr-trTl. DATA ENTRY OK . After about 1 second, the next Coded speed dialing number is displayed for your next entry. * 0 5 = 15 lf you want to enter another number and name for Coded speed dialing, repeat this procedure.
Page 116: Using Coded Speed Dialing
Coded speed dialing Using Coded speed dialing Follow this procedure to use Coded speed dialing for telephone and facsimile transmission. Before you attempt to use Coded speed dialing, make sure you have registered the number for telephone or facsimile transmission. ( + 89) r Coded speed dialing the telephone Follow this procedure to dial a telephone number using Coded speed dialing.
Page 117: Coded Speed Dialing To Send A Document
Coded speed dialing r Coded speed dialing to send a document Follow this procedure to use Coded speed dialing when you want to send a document" The number registered under the Coded speed dialing key must be set for the document transmission mode. ( + 89) 1 Feed the document into the automatic d o cu m e nt fe e de r .
Page 118 Using tha memory Here we will show you how to use the facsimile's memory. The facsimile memory can store up to 10 letter-size pages. You can use memory to store documents for most sending operations. . The size of one page is based on standard CCITT No. 1 Chart.
Page 119 Using the memory Verifying documents lost after a power failure After a power failure, or if you accidentally turn the power off, all the documents in the memory will be erased. When this happens the fax automatically prints out a report after you turn the power on again. The content of the printed report is the same as a printed memory list.
Page 120 Using the memory Printing a memory list Follow this procedure to print a memory list. A memory list shows what documents are stored in the fax memory. Each list shows: . Each document's transaction number. . How each document was stored. .
Page 121: Using The Memory
Using the memory . While the document is printing, the facsimile cannot receive another document until printing has been completed. .lf the memory lamp is blinking, this means all or part of a received document is in the memory but it cannot f inish printing because the facsimile paper tray is empty.
Page 122 Using the memory Printing a transaction schedule report A transaction schedule report shows what documents are waiting to be sent from the memory. The information in the report is the same as for a memory list except a transaction schedule does not list documents you have received or documents that contain errors.
Page 123: P R I N T I N G D O C U M E N T S S T O R E D I N T H E M E M O R
Using the memory Printing documents stored in the memory Follow this procedure to print out a document stored in the memory. . Before you can print out a document stored in the memory, you have to know its transaction number. lf you don't know the transaction number, print out a memory list.
Page 124 Using the memory lf you want to print only the first page, press -or- lf you want to print all the pages, press @. P R T N T I N G . While the document is printing, the lacsimile cannot receive another document until printing has been completed.
Page 125: S E N D I N G A D O C U M E N T F R O M M E M O R
Using the memory Sending a document from memory Occasionally, the fax may fail to send a document from the memory because of an error. Even after an error the document remains in the memory, so you can send it directly from the memory without scanning it again. .
Page 126 Using tha memory r Re-sending to a new destination Follow this procedure to re-send a document from the memory to a new desiination by dialing another number. 1 Follow the procedure to enter the memory mode. (+97) T X R E S R V . L I S T 2 Press @ or the search keys (.
Page 127 Using the memory After entering the number with the numeric keys, press tsrrET-7ToFY] to start sending the document from the memory. T E L = 3 7 5 6 9 5 4 The memory clears after the document is sent. 7 Press rcToF-l to return to standby.
Page 128: E R A S I N G A D O C U M E N T F R O M T H E M E M O R
Using the memory Erasing a document from the memory Follow this procedure to erase a document that you scanned into the memory. . This feature cannot be used lo erase a document that you have received in the memory of your fas<. .
Page 129 Using the memory lf there are other files in memory that you want to erase, repeat this procedure from step 4. -or- lf there are no documents remaining in the memory, or if you have deleted the last document, then no number will be displayed. T X , / R X N O .
Page 130 Using the DRPD function What is the DRPD function?DRPD:defined The DRPD (distinctive ring paftern detector) function automatically switches the facsimile answer to the ring pattern from the telephone exchange. This allows you to set up the facsimile to receive telephone and facsimile transmissions with different numbers on the same line.
Page 131: Using The Drpd Function
Using.the DRPD function r Setting the facsimile's response to one of the ring patterns. r Registering a user name and user number with the 'ing pattern. DRPD ; ring patterns Normalring pattern i . - . 1 cycle Double ring pattern ,__[ i .
Page 132 Using the DRPD f unction Setting up DRPD r Turning on the DRPD software switches Follow this procedure lo turn on the DRPD function and set the answer mode for each ring pattern. .The DRPD function operates only when the DRPD user switch is set fo ON.
Page 133 Using the DRPD function 7 Press rcr-m. The first ring pattern is displayed. NORMAL RING . Write down the mode seftrngs you make for the ring patterns. You will need these seffings when you register your user name and number. 8 Press the search keys (.
Page 134: R E G I S T E R I N G Y O U R N U M B E
Using the DRPD lunction r Registering your number Follow this procedure to register your telephone number. 1 Press iFnxeT lorl. S E T U P D I A I 2 Press @. U S E R D A T A 3 Press fsET-].
Page 135: R E G I S T E R I N G Y O U R N A M
Using the DRPD lunction 5 Press t-s-trT-l. DATA ENTRY OK lf the user software switch for onpo is oN, after 1 second you will see a ring pattern name displayed. Go on to the nelt step. D O U B L E R I N G 6 Press tstrT=t to confirm the ring pattern selection.
Page 136 Using the DRPD function NORMAL RING 6 Press the search keys (. > ) to display the name of the ring pattern that you want. DOUBLE RING 7 Press fs€-T] to select the ring pattern displayed. lf no name is registered, the display will be blank.
Page 137: U S I N G D R P
Using the DRPD function Using DRPD Follow these procedures to use the DRPD function. r Turn the AUTO lamp on When the AUTO lamp is ON and there is a call, the facsimile listens to the ring pattern and determines which of the ring patterns is being received.
Page 138 Using the DRPD function FAVTEL AUTO SW This mode does facsimile and telephone switching. The facsimile is connected to the circuit, and while the facsimile sends a ring back tone to the other party, it waits for an answer. At this time, TALK and the registered user name for the ring pattern are displayed alternately.
Page 139: T U R N A N S H O O K U P O
Using the DRPD function r Turn ANS HOOK UP on When the ANS HOOK UP lamp is on and there is a call, the facsimile listens to the ring pattern and determines which of the ring patterns is being received. The facsimile may require up to 10 seconds to determine the signal type.
Page 140: Manual Mode
Using the DRPD function lf there is an answering machine connected to your facsimile, while the facsimile is ringing, the answering machine is connected to the telephone circuit. The answering machine operates normally by playing your message and then recording the verbal message of the caller.
Page 141 Using delayed transmisslon Follow this procedure to send a document automatically at a pre- set time when you are not in the office. This allows you to take advantage of lower, late night long-distance telephone rates given by some telephone companies. Ask your local or long distance carrier for more information about rates in your area.
Page 142: Using Delayed Transmission
Using delayed transmission 5 Use the numeric keys to set the sending time. o Sef the time using the 24-hour system. o lf the hour or minute is a single digit number, precede it with a 0. . lf you make a mistake, press lT L E A R I and enter the number again.
Page 143 Usi ng d elayed transmrsslon Canceling delayed transmission Follow this procedure to cancel delayed transmission. 1 Press TFTNc-T-roNl. D I A I S E T U P 2 Press @. D E L A Y E D T X 3 Press tstrT-]. S E T T I M E 2 3 : 4 5 4 Press fcr--TE=TF].
Page 144 Using polling Polling is when one fax requests another to send a document. Polling works two ways. Your fax can poll other faxes to receive documents, and your fax in turn can be polled to send documents. This feature is useful when the party who has to send the document is not in the office.
Page 145: Registering Your Polling Ld
Using polling Registering your polling lD Follow this procedure to register your polling lD. . Make sure that the REGISTRATION switch is ON before you register your polling lD. Turn it OFF after you complete registration. 1 Press |FnNeTt-oNl D I A L S E T U P 2 Press @.
Page 146 Using polling 7 Press [s.Tt. DATA ENTRY OK S E T T I M E 8 Press fs-r-oF-l and turn the nectsrRATloN switch oFF to return to standby. . Notify all friends, clients, and customers of your polling lD.
Page 147: Sending A Document In Response To Polling . 1 2
Using polling Sending a document in response to polling Follow this procedure to set up your fax to send a document in response to a polling request from another fax. . To cancel polling before the fax sends fhe document, just remove the document from the document tray.
Page 148: Manually Polling Another Fax To Receive Your Document . 1 2
Using polling Manually polling another fax to receive your document Follow this procedure to poll another fax and receive its document. Pick up the handset. Dial the facsimile number. .You can dial the number manually with the numeric keys, a One-touch key, or Coded speed dialing. After dialing if you hear a tone, press and hang up the handset.
Page 149 Settlng the printer data Follow these procedures to change the operation of the printer. Entering the printer setting mode (BJ DATA) . Make sure that the REGISTRATION switch is ON before you register. Turn it OFF after you complete registration. PTESS FNN-ET]_TONI S E T U P D I A L...
Page 150: Setting The Printer Data
Setting the printer data Setting slower speed for printing graphics Follow this procedure to switch from bi-directional to unidirectional printing. Enter the printer setting mode. (.127) Press the search keys (. ') to display BIDIRECTION PRT. B I D T R E C T I O N P R T 3 Press is-T t.
Page 151: Setting For Halftone Printing
Setting the printer data Setting for halftone printing Follow this procedure for better quality printing in the HALFTONE printing mode. Photographs print much better with halftone printing. 1 Enter the printer setting mode. (+ 127) 2 Press the search keys (< ')to display LIGHT/STD PRT.
Page 152: Printing Reports
Printing reports This section describes how to print the following types of repons to help you keep track of your fax transactions. Activity repon Prints after each transaction (receiving or sending a document). Activity ma nag ement report Prints the last 20 incoming/outgoing transactions. You can print one whenever you need it, or print one automatically after every 20 transactions or at the same time every day.
Page 153: Printing Activity Reports 1 3
Printing repofts Printing activity reports Activity reports keep track of the documents you send and receive. Each activity report shows: . Date and time of transaction . Name and telephone number of the party sending or receiving the document . Whether the transaction was successfully completed. To print activity reports after each transaction you have to set switches in the user menus.
Page 154 Printing reports . RX REPORT means receiving reporl. To print a receiving transaction activify repoft every time you receive a document, set the RX BEPORT item on the user switch menu to OUTPUT YES. H T E S S I S E T I . OUTPUT NO Press the search keys (.
Page 155: Printing A Report Manually
Printing rePorts Printing activity management reports Activity management reports record the last 20 sending/receiving transactions. Activity management reports can be printed in the following ways: . Manually whenever you need one. . Automatically after every 20 transactions. . Automatically at the same time every day. r Printing a report manuallY Follow this procedure to print an activity management report whenever you need one.
Page 156: Printing A Report After 20 Transactions
Printing repofts r Printing a report after 20 transactions Follow this procedure to print an activity management report automatically after every 20 transactions. . Make sure that the REGISTRATION switch is ON before you register. Turn it OFF after you complete registration. 1 Press FnreT-rorl.
Page 157: Printing A Report Every Day At The Same Time
Printing reports r Printing a report every day at the same time Follow this procedure to print an activity management report automatically at the same time every day, regardless of the number of transactions. . Make sure that the REGISTRATION switch is ON before you register.
Page 158 Printing repofts r Printing send/receave transactions separately Normally when the activity management report prints, are listed together. transmissions incoming/outgoing C A N O N t r . S . A 2 o : { 9 4 8 8 6 7 0 0 0 5 .
Page 159 Printing reports 4 Press the search keys (. ') to display rx Rx REPORT TYP. TX RX REPORT TYP 5 H T E S S I S E T I . TX RX TOGETHER 6 Press the search keys (. ') until the setting you want is displayed.
Page 160: Printing Error Transmission Reports . 1 3
Printing reports r Printing error transmission reports The fax can automatically print an error transmission report if it fails to send a document because the other party did not answer or an error occurred. An error transmission repod tells you the facsimile number of the party you are sending to so you can try again later.
Page 161 Printing rePorts Press the search keys (. ') until the setting you want is displayed. OUTPUT NO A transmission error report does not print when an error occurs. OUTPUT YES A transmission error report prints when an error occurs. H T E S S I S E T I . DATA ENTRY OK MEMORY RX 8 Press fs.r-mFl and turn the nectsrRATloN...
Page 162 Summary of user seftlngs The fax has a number of features called user settings that you can turn on or off to fit your own needs. For example, you can set the fax to print out an activity repon every time you send or receive a document. Follow the procedures described below to change the user settings.
Page 163 Summary of user setti,gs Changing the user settings Follow this procedure to change the user settings. . Make sure thatthe REGISTRATION switch is ON before you register. Turn it OFF after you complete registration 1 Press trrref-rENl. D I A I S E T U P 2 Press @.
Page 164 Summary o/ user settrngs 8 lf you want to make more settings, press one of the search keys (. ' ) to search for another item to change, then repeat this procedure. 9 When you are finished making settings, press fSTO-tr] and turn the nectsrRATloN switch oFF to return to standby.
Page 165 Summary of user seftings User Software Switching Display Dlsplay Message Detaull Mes- Oplional Setling Comment 3age TX REPORT OUTPUT NO Sets the tax to print out an OUTPUT YES activity report every time it sends a document. RX REPORT OUTPUT NO OUTPUT YES Sets the fax to orint out an activity report every time it...
Page 166: Summary Of User Settings
Summary of user settings User Software Swltchlng DisPlay Commenl OPlional Setllng I Detaull Mes- | Dbplay Message No. I Turns the remote receiving REMOTE RX teaiure on or otf. Use remote receiving with an extension phone connected to the lax. Sets the lax to reduce all (Jrr RX REDUCTION...
Page 167 This section is included to help you solve problems you might have to deal with over the years. Canon's interest in you did not stop when you bought this equipment^ Our sales and service representatives are always ready to answer questions you may have about operation of the fax.
Page 168: Troubleshooting Summary Table
Troubleshooting Troubleshooting summary table Troubleshooting table . The ANS HOOK UP lamP should be Can't use the answering machine. Answering machine l i r . ( + 6 5 ) . Check the connected answering m a c h i n e , ( r 6 5 ) - Adiust the A/F SW TIME.
Page 169 Troubleshooting - Check that the line between the answering machine and the fax is connected properly. ( -r t2) . Make sure the answering machine is operating properly without the fax connected, . Make sure the Jax is set to receive Can't receive documents automatically Receiving automatically.
Page 170 Troubleshooting Display messages and error codes Display Messages and Error Code Table Message Code Cause What lo do CHECK DOCUMENT #001 Document is iammed Remove the document and start aqain. ( + 40, 51) DOC TOO LONG #003 The document you are trying Duplicate on a copying to send, receive, or copy took machine, cut them up and try...
Page 171 Make sure the fax you are trying to communicate with is a G3 compatible fax. lf you still cannot solve the problem, contact your Canon authorized dealer as indicated in the information included with the machine. 1 4 9...
Page 172: Cleaning The Document Scanning Glass
Maintenance Cleaning the fax r Cleaning the fax exterior Lightly wipe the fax with a soft cloth moistened slightly with water or a dilute solution of dish detergent. To prevent discoloration and malfunctions, never use thinner, benzene, alcohol, or any other kind of organic solvent.
Page 173 Maintenance r Cleaning the printer area Clean the printer regularly to avoid print problems. CAUTION To prevent damage to the platen and other printer parts, never use thinner, benzene, or other volatile solyents to clean inside the printer. Never wipe the head ol the bubble let cadridge with a cloth.
Page 174 Specifications Sheet size: Max. width 8.5 in. (216 mm) M i n . w i d t h 8 . 3 i n . ( 2 1 0 m m ) Effective image width: 8 . 4 i n . ( 2 1 4 m m ) Transmission time: Letter-size: G3 MR standard mode: approx.
Page 175 Stands for bifs per second. bubble jet printing system Canon's patented ink iet technology which uses an ink cartridge containing 64 nozzles that shoot ink onto the paper about 3000 times per second. The ink in the nozzle is heated to form a bubble which forces the ink out of the nozzle.
Page 176 G/ossary C N G Stands tor calling tone. This is a signal sent with facsimile transmissions to identify the call as an incoming document. When the receiving fax detects this signal, it automatically starts lo receive the facsimile transmission. The majority of facsimile machines in use today can send and detect CNG signals.
Page 177: Using One{Ouch Dialing,
G/ossary Increases the clarity of documents you send. Lamps show FINE/HALFTONE lamps which setting is on. When both lamps are off, you are in the standard setting. A category of digilalfacsimile equipment capable of sending G3 unit (1980) a letter-size (or A4) document in 1 minute or less. G3 uses digital handshaking which allows the two faxes to determine the type of machine, maximum resolution , speed of transmission, and so on.
Page 178 Giossary One{ouch speed dialing keys The square keys on the right side of the control panel marked 01 to 07. Facsimile or telephone numbers can be registered under these keys and later dialed jusl by pressing appropriate the key. The One{ouch keys also perform other tasks in other modes when working with and in other menus.
Page 179 G/ossa4z RTI (remote terminal lf available, the name and telephone/facsimile number of the identification) remole machine is identified in the activity management repon. Stands tor receiving. search keys ( < > ) Press to search for menus and entries or to move the cursor when displayed.
Page 180 through PBX, 37 activity management report tone, 36 format, 136 document p r i n t i n g , 7 8 , 1 3 0 , 1 3 3 before sending, 40 printing every 2O transactions, 134 density, 41 printing every day.
Page 181 memory recervtng capacity, 96 answering machine, 63 document in memory, 71 automatic, 56 erasing a document, 106 automatic (dedicated line), 61 memory mode, 97 document, 53 printing a memory list, 98 document manually, 58 re- sending from memory, 104 E C M , 5 2 re-sending from.
Page 182 registering numbers, 81 switches document density, 41 F$VTEL switching, 56 REGISTRATION,26 t o n e / p u l s e , 1 5 , 3 6 switching see also "user settings", 140 time registering, 26 tone/pulse d i a l i n g , 3 6 setting, 15 s w i t c h , 1 5 transaction number...
Page 183 SERVICE FACILITY, Information regarding authorized service facility locations can be obtained by calling the nearest canon U.S.A. consumer Intormation and service center below, or you may re{er to lhe enclosed A.S.F. List for a choice of service locations. CANON U.S.A. CONSUMER INFORMATION AND SERVICE CENTERS...
Page 184 10652 C6te de Liesse Montreal Ouebec H8T 1A5 MONTREAL: Teleohone: 51 4- 631 -8821 CENTRE D'INFORMATION CANON AU CANADA SERVICE POUR FMPHONE AU CANADA si vous avez besoin de services, composez I un des num6ros de t6l6phone suivants pour obtenir tous les renseignements sur le centre de service aprds-vente agree pour pour FMPHONE de votre localit6, ou r6f6rez-vous A la liste S,A.V.
Page 185 A p a f i a d o 7 0 2 2 . P a n a m a 5 . B e p u b r c o f P a n a m a CANON AUSTRALIA PTY. LTD.

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