Video Conferencing Tips; Tips For Great Meetings; Tips For Great Video; Tips For Great Audio - Polycom ViewStation EX Getting Started Manual

Video Conferencing Tips

Tips for Great Meetings

Tips for Great Video

Tips for Great Audio

© Polycom, Inc.
Read through these quick tips for ideas on how to optimize your video
conferencing experience. You'll find general tips for a better meeting,
as well as simple suggestions for improving video and audio quality,
and for sharing documents.
Make sure you have the video number(s) of each site you want to
call or that the sites are listed in the address book.
Set your camera presets before you start your call so that you can
quickly use them during the call. (You can set up to ten near-site
presets. Depending on the system you call, you may also be able
to use the presets stored on the far-site system.)
Add peripherals to your system to expand its use. For example,
you can add a VCR if you want to show a videotape, or you can
add the Visual Concert FX to connect a laptop or desktop PC if you
want to share data.
Avoid wearing bright colors, all-light or all-dark clothing, or very
"busy" patterns (such as small checks or narrow stripes). Light
pastels and muted colors look the best on the screen.
If there are windows in the room, close any drapes or blinds.
Daylight is a variable light source and can conflict with interior
room lighting.
Use natural gestures when you speak.
When adjusting your cameras during the meeting, try to fill the
screen as much as possible with people rather than with the table,
chairs, walls, or the floor.
Place the microphone on the table in front of the people in the
meeting. If your room is very large, consider adding another
microphone.
Speak in your normal voice without shouting.
Ask the people at the other site if they can hear you. Have them
introduce themselves so you can be sure that you can hear them.
Since the audio has a very slight delay, you may want to pause
briefly for others to answer you or to make comments.
Don't place papers or other objects on or in the way of the
microphone, and don't rustle papers or tap on the microphone or
table.
As with any meeting, try to limit side conversations.
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