Using A Shortcut Number; Using The Address Book - Lexmark X644E - With Modem Taa/gov Function Manual

E-mail
guide
The MFP can be used to e-mail scanned documents to one or
more recipients.
Sending an e-mail from the MFP can be done by typing the e-mail
address, using a shortcut number, or using the address book.
Entering an e-mail address
1
Place the original document in the automatic document
feeder face-up or on the flatbed face-down.
Adjust the paper guides when using the ADF.
2
Touch E-mail on the home screen.
3
Enter the recipient's address.
Add recipients by pressing next and then entering the
recipient's address or shortcut number.
4
Touch E-mail It.

Using a shortcut number

1
Place the original document in the automatic document
feeder face-up or on the flatbed face-down.
Adjust the paper guides when using the ADF.
2
Press # on the numeric pad, and then enter the
recipient's shortcut number.
Add recipients by pressing next and then entering the
recipient's shortcut number or address.
3
Touch E-mail It.

Using the address book

1
Place the original document in the automatic document
feeder face-up or on the flatbed face-down.
Adjust the paper guides when using the ADF.
2
Touch E-mail on the home screen.
3
Touch Search Address Book.
4
Enter the name or part of the name you are searching
for, and then touch Search.
5
Touch the name that you want to add to the To: field.
Add recipients by pressing next and then entering the
recipient's address or shortcut number or searching the
address book.
6
Touch E-mail It.
E-mail options
Original Size: Enter the size of the original document.
When Original Size is set to Auto Size Sense or Mixed
Sizes, you can scan different size original documents (for
example, letter and legal size pages). They will be scaled
automatically to fit the selected output media size.
E-mail guide
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Sides (Duplex): Tells the MFP if your original document is
simplex (printed on one side) or duplex (printed on both sides).
This lets the scanner know what needs to be scanned for
inclusion in the e-mail.
Orientation: Tells the MFP whether the original document is
portrait or landscape.
Binding: Tells the MFP whether the original document is bound
on the long-edge or short-edge side.
E-mail Subject: Enters a subject line for the e-mail. You can enter
up to 255 characters.
E-mail Message: Enters a message that will be sent with the
scanned attachment.
Resolution: Adjusts the quality of your output document.
Note: Increasing resolution will increase the amount of
time and size of the file to be sent.
Send As: Sets the output (PDF, TIFF, or JPEG) for the scanned
image.
PDF output is a single file.
TIFF output is a single file. If Multi-page TIFF is turned
off in the Configuration menu, then TIFF saves one page
each in a series of files.
JPEG saves one page in each file. When multiple pages
are scanned, the output will be a series of files.
Content: Tells the MFP the original document type. Choose from
Text, Text/Photo, or Photo. Color can be turned on or off with any
of the Content choices. Content affects the quality and size of your
e-mail.
Advanced Options: Accesses Advanced Imaging, Custom Job,
Transmission Log, Scan Preview, Edge Erase, or Darkness
settings.
Advanced Imaging: Select this feature to adjust
Background Removal, Contrast, and Shadow Detail
before you copy the document.
Custom Job (Job Build): Combines multiple scanning
jobs into a single job.
Note: Custom Job is not supported on all models.
Transmission Log: Prints the transmission log or
transmission error log.
Scan Preview: Displays the first pages of the image
before it is included in the e-mail. When the first page is
scanned, the scanning is paused and a preview image
appears.
Note: Scan Preview is not supported on all models.
Edge Erase: Eliminate smudges or information around
the edges of your document. You can choose to
eliminate an equal area around all four sides of the
paper, or pick a particular edge.
Darkness: Adjusts how light or dark your scanned e-
mails will turn out.