Page 1 Printer Controller User’s Guide...
Page 2: Table Of Contents
Installing the Printer Driver When This Machine and the Computer are Connected Using a Network Connection ...4-2 4.1.1 Installing the Printer Driver Using the Add Printer Wizard...4-2 When This Machine and the Computer are Connected Using a Parallel Connection...4-7 4.2.1 Installing the Printer Driver Using Plug and Play...4-7...
Page 3 Network Printing in a Windows Environment Network Connection Methods That Can Be Selected in Each Windows OS... 6-1 Setting the IP Address for This Machine... 6-2 Accessing Printer Management Utility ... 6-3 Windows Printing ... 6-4 6.4.1 Operations on This Machine ... 6-4 6.4.2...
Page 4 Contents Setting Up a Print Service in NetWare ...6-12 6.7.1 For Remote Printer Mode With NetWare 4.x Bindery Emulation...6-12 6.7.2 For Print Server Mode With NetWare 4.x Bindery Emulation...6-14 6.7.3 For NetWare 4.x Remote Printer Mode (NDS) ...6-16 6.7.4 For NetWare 4.x/5.x/6 Print Server Mode (NDS) ...6-18 6.7.5...
Page 5 8.3.4 MISC. Screen... 8-17 8.3.5 Registering the Scan Mode Default Settings ... 8-21 Checking the Transmission Settings ... 8-22 URL Notification Using E-mail... 8-23 Registering Destinations in Advance ... 8-25 8.6.1 One-Touch Key Registration... 8-25 8.6.2 Temporary Registration ... 8-29 8.6.3 Registering Recipient E-Mail Addresses Using LDAP Search ...
Page 6 Contents 8.11.4 Setting the Destination ...8-70 8.11.5 Error Notification...8-71 8.12 Performing Internet FAX Reception Operations ...8-72 8.12.1 Flow of Operation ...8-72 8.12.2 Setting the Internet FAX Reception ...8-73 8.12.3 Set the Internet FAX Print...8-75 Scanning Images Using TWAIN (PC Scanning Function) Operating Environment ...9-1 Installing the TWAIN Driver...9-1...
Page 7 Transmitting a Print Job to This Machine When the Copy Track Mode Is Set ... 11-8 11.1.10 Printing Pages with a Distribution Number ... 11-9 11.2 Job Operations on Printer Management Utility ... 11-10 12 Using Printer Management Utility 12.1 System Requirements... 12-1 12.2 Accessing Printer Management Utility ...
Page 8 Contents 13 Using the BOX Utility 13.1 System Requirements ...13-1 13.2 Supported File Formats...13-2 13.3 Installing the BOX Utility ...13-2 13.4 Using the Box Functions...13-3 13.5 Registering the Copier...13-4 13.6 Connecting the Copier...13-6 13.7 Main Window ...13-7 13.7.1 Changing the Display Mode ...13-7 13.7.2 Common Operations in the Main Window ...13-9 13.8...
Page 9 Contents viii...
Page 10: Welcome
This manual describes the printing and scanning functions and operations of the printer controller for the digital color copier. Product Overview The printer controller is a device used for adding printing, network printing, scanning and box functions to the digital color copier. Available printer controller functions...
Page 11: Trademarks And Copyrights
Trademarks and Copyrights Trademarks Ethernet is a registered trademark of Xerox Corporation. Microsoft, Windows and Windows NT are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. Novell and NetWare are registered trademarks of Novell, Inc. PCL is a registered trademark of Hewlett-Packard Company Limited.
Page 12: Before Using The Controller
Before Using the Controller Before Using the Controller Operating Environment The printer controller operates in the following environments. Computer Operating System Network Connection Parallel Connection Web Browser (when using Printer Management Utility) Accessories Printer Driver CD-ROM The Printer Driver CD-ROM contains the following.
Page 13: Password For Administrator Mode
Operation Using this machine from a computer (printing functions, scanning functions, and machine setting from a computer) Using this machine as a printer Connecting this machine to a network and performing network printing Specifying printer settings with this machine Using this machine as a scanner (scanning...
Page 14: Connecting To A Computer
Connecting to a Computer Connecting to a Computer In order to send print data from a computer to this machine, or to capture data scanned using this machine, it is necessary to connect this machine to the computer. There are two ways to connect this machine to the computer. A network connection can be used to connect this machine to the computer over a network, or a parallel connection can be used to connect this machine directly to the computer.
Page 15 Connection procedure Make sure this machine is turned off. Connect one end of the 10Base-T/100Base-TX cable to the 10Base- T/100Base-TX port on this machine, and connect the other end of the cable to the network hub. This machine is now connected to the network. When this machine is turned on, LED1 will light up.
Page 16: Using A Parallel Connection
Memo To install the printer driver using Plug and Play, use the parallel cable to connect this machine to the computer when you install the printer driver (refer to “Installing the Printer Driver Using Plug and Play” on page 4-7).
Page 17: Specifying The Interface Settings
If necessary, specify the parallel interface settings from this machine’s control panel. Parallel interface setting Press the [Utility] key on this machine’s control panel, touch [Admin. Mode], and then enter the administrator access code. Touch [Printer Setting], then [Common Setting]. Specify settings for the following. ❍ I/O Timeout: ❍...
Page 18: Installing The Printer Driver
Installing the Printer Driver Installing the Printer Driver This chapter describes how to install the printer driver from the supplied CD-ROM. The installation procedure differs depending on how this machine is connected to the computer. If this machine is connected to the computer using a parallel connection, the printer driver can be installed using Plug and Play or the Add Printer Wizard.
Page 19: When This Machine And The Computer Are Connected Using A Network Connection
Wizard Note In order to perform IPP printing operations, the printer driver must be installed so that IPP printing can be set up when the printer driver is installed. For further details on IPP printing, refer to “IPP Printing (Windows 2000/XP/Server 2003)”...
Page 20 Installing the Printer Driver Note For details on installing the printer driver in a network environment, refer to “6 Network Printing in a Windows Environment”. Because it is necessary to specify other network settings in advance when installing the printer driver using a network connection, install it using a local connection at this time.
Page 21 ROM drive. In Windows, click the [Start] button, and then click “Printers and Faxes”. For Windows XP, click For Windows Server 2003, double-click the “Add Printer” icon. Windows XP The Add Printer Wizard starts up. Click the [Next] button. Installing the Printer Driver...
Page 22 Note For details on installing the printer driver in a network environment, refer to “6 Network Printing in a Windows Environment”. Because it is necessary to specify other network settings in advance when installing the printer driver using a network connection, install it using a local connection at this time.
Page 23 Perform a test print after the network settings have been specified. When installation is complete, make sure that the icon of the installed printer appears in the “Printers and Faxes” window. Remove the CD-ROM from the CD-ROM drive. This completes the printer driver installation.
Page 24: When This Machine And The Computer Are Connected Using A Parallel Connection
4.2.1 Installing the Printer Driver Using Plug and Play For Windows NT 4.0, Plug and Play cannot be used to install the printer driver. Refer to the procedure for installing the printer driver using the Add Printer Wizard. If you are using Windows NT 4.0, exit the Add Printer Wizard started by Plug and Play, click the “Add Printer”...
Page 25 Select Specify a Specify the directory on the CD-ROM (\Driver\English\Printer\Win9xME) that contains the printer driver for Windows Me, and then click the [OK] button. Click the [Next] button, and then proceed according to the on-screen instructions until the [Finish] button is displayed.
Page 26 Select Specify a Specify the directory on the CD-ROM (\Driver\English\Printer\Win2KXP) that contains the printer driver for Windows 2000, and then click the [OK] button. Click the [OK] button, and then proceed according to the on-screen instructions until the Completing the Found New Hardware Wizard dialog box is displayed.
Page 27 Click the [Next] button. The Completing the Found New Hardware Wizard dialog box appears. Click the [Finish] button. When installation is complete, make sure that the icon of the printer installed printer appears in the “Printers and Faxes” window. Remove the CD-ROM from the CD-ROM drive.
Page 28: Installing The Printer Driver Using The Add Printer Wizard
The “Printers” window appears. Double-click the “Add Printer” icon. The Add Printer Wizard starts up. Proced according to the on-screen instructions. In the screen for selecting the printer connection, select Click the [Next] button. Click the [Have Disk] button. Click the [Browse] button.
Page 29 Depending on the version of Windows that you are using, specify the directory on the CD-ROM that contains the printer driver, and then click the [OK] button. ❍ For Windows 98: (CD-ROM)\Driver\English\Printer\Win9xME ❍ For Windows Me: (CD-ROM)\Driver\English\Printer\Win9xME ❍ For Windows 2000: (CD-ROM)\Driver\English\Printer\Win2KXP ❍...
Page 30 ROM drive. In Windows, click the [Start] button, and then click “Printers and Faxes”. For Windows XP, click For Windows Server 2003, double-click the “Add Printer” icon. Windows XP The Add Printer Wizard starts up. Click the [Next] button. Select Local printer attached to this [Next] button.
Page 31 The Select Printer Port dialog box appears. Select the connected port, and then click the [Next] button. Click the [Have Disk] button. Click the [Browse] button. Specify the directory on the CD-ROM (\Driver\English\Printer\Win2KXP) that contains the printer driver for Windows XP/Server 2003, and then click the [OK] button.
Page 32: Uninstalling The Printer Driver
Installing the Printer Driver Uninstalling the Printer Driver If it becomes necessary to delete the printer driver, for example, when you want to reinstall the printer driver, follow the procedure below to delete the driver. Uninstalling the printer driver For Windows 98/Me/2000/NT, click the [Start] button, point to “Settings”, and then click “Printers”.
Page 33 Installing the Printer Driver 4-16...
Page 34: Setting Up The Printer Driver
Memo To specify custom settings, click “Print” in the menu of the application, and then click the [Properties] button next to the printer name in the Print dialog box. Settings specified here apply only to the current file. Displaying the Printer Driver Setup Dialog Box 5.1.1...
Page 35: Displaying The Printer Driver Setup Dialog Box In Windows 2000/Nt 4.0
Use the settings on the 5 tabs at the top of the dialog box to set up the printer driver. 5.1.2 Displaying the Printer Driver Setup Dialog Box in Windows 2000/NT 4.0 Display procedure In Windows, click the [Start] button, point to “Settings”, and then click “Printers”.
Page 36: Common Controls
The following describes the common settings and buttons that are displayed on all five tabs (“Setup”, “Paper”, “Quality”, “Device Option Setting”, and “Job Management”). Click this button to close the printer driver setup dialog box and apply any settings that have been changed. Cancel Click this button to cancel any settings that have been changed and close the dialog box.
Page 37 Page Layout/Printer Figure When Page Layout in the current printer driver settings is displayed, and a preview image can be checked before actual printing is performed. When any setting is changed, the page layout preview also changes. When Printer Figure options, such as the paper drawer, that are installed on this machine.
Page 38: Settings
Selects the color matching mode. Text: Text mode, Photo: Photo mode Sets whether to use the printer font. Specifies the print resolution (600 Selects whether the font is downloaded as a bitmap or program (vector font).
Page 39: Device Option Setting Tab
Sets the default for the access number (password). Refer to “Transmitting a Print Job to This Machine When the Copy Track Mode Is Set” on page 11-8. Enables the version of the printer driver to be viewed. Description Specifies the job storage method.
Page 40: Setting Device Options
If options installed on this machine are not set up in the “Device Option Setting” tab, you will not be able to use them from the printer driver. After an option is installed on this machine, be sure to set it up in the “Device Option Setting”...
Page 41: Printing Multiple Pages On One Page
4 pages 9 pages Border Line check box is selected, borders will be Horiz. Descending Ascending Setting Up the Printer Driver 16 pages Vert. Vert. Descending...
Page 42: Printing Pages With Watermarks
Setting Up the Printer Driver Printing Pages With Watermarks You can print specific text in the background as a watermark. Setting procedure Click the “Setup” tab. Under Watermark, specify the necessary settings. ❍ Text: ❍ 1st Page Only: ❍ Edit Watermark: When the text for the watermark is selected, a preview of the watermark is displayed in the “Page Layout”...
Page 43: Editing The Watermark
Item Preview Watermark Edit Delete 5-10 Setting Up the Printer Driver Description The print image is displayed here. Select the desired watermark from the list of existing watermarks. Click to create a new watermark. A detailed settings dialog box appears.
Page 44: Specifying Detailed Settings For The Watermark
Setting Up the Printer Driver 5.6.2 Specifying Detailed Settings for the Watermark Click the [New] button or the [Edit] button in the dialog box for editing the watermark in order to display a dialog box where you can specify detailed settings for the watermark.
Page 45 5-12 Setting Up the Printer Driver Description Specify the angle at which the text is printed on the page. • Fixed Angle: Standard fixed angle provided by the printer driver. Settings: “Horizontal”, “Vertical”, “Diagonal” and “User Setting” • User Setting: When “User Setting” is selected, an arbitrary angle can be set.
Page 46: Specifying Duplex/Booklet Printing
Setting Up the Printer Driver Specifying Duplex/Booklet Printing You can print a document onto both sides of a page or in a booklet format (two facing pages). Note Duplex printing is available only if the optional duplex unit is installed on this machine.
Page 47: Setting Procedure
5-14 Setting Up the Printer Driver The function is disabled. The print images are printed on both sides of a single page so that the file margin is at the top.
Page 48: Stapling Documents
Setting Up the Printer Driver Stapling Documents Note The staple function is available only if the optional single staple finisher or folding finisher is installed on this machine. Setting procedure Click the “Setup” tab. Click the [Detail of Output Setting] button to display the detailed settings dialog box.
Page 49: Hole Punching Documents
When using the hole punch function, always select “4” from the Holes drop-down list. No holes will be punched if “2” or “3” is selected. 5-16 Setting Up the Printer Driver Punch Holes drop-down lists, select one of the Punch...
Page 50: Folding Documents
Setting Up the Printer Driver 5.10 Folding Documents The folding function is used in combination with a booklet printing setting to produce booklets that are folded and stapled at the center. Note The folding function is available only if optional folding finisher is installed on this machine.
Page 51: Adding A Cover And/Or Interleaf When Printing
For details on loading overhead projector transparencies into the paper source, refer to the User’s Manual supplied with this machine. 5-18 Setting Up the Printer Driver Paper Source Adds a front cover. Prints data on the front cover.
Page 52: Printing To Suit The Paper Size
Setting Up the Printer Driver 5.12 Printing to Suit the Paper Size You can enlarge or reduce documents created with an application when printing to match the output paper size. Print data Setting procedure Click the “Paper” tab. Check that the size specified in the the same as that of the document created with the application.
Page 53: Items That Cannot Be Set Simultaneously
Letter Executive Invoice Ledger 11 x 14 Envelope B5 Envelope Com 10 Envelope C5 Envelope DL Envelope Monarch Custom size Blank: Possible combination x: Not possible to combine 5-20 Paper Source Paper Type Setting Up the Printer Driver Output Setting...
Page 54 Setting Up the Printer Driver Limitations on Function Combinations Manual Feed Tray Tray 1 Tray 2 Tray 3, 4 OHP Interleaving Duplex Booklet Staple Punch Folding Glossy Mode Blank: Possible combination x: Not possible to combine Paper Type Output Setting...
Page 55 Quality Scaling Quality Uncollated Management Uncollated Management Grayscale Quality Use Printer Font Quality Setting Up the Printer Driver Function 2 Scaling Download as Bitmap Download as Bitmap Copies Distribution Number Left Side Punch Uncollated Uncollated Download as Bitmap Download as Bitmap...
Page 56: Network Printing In A Windows Environment
“4 Installing the Printer Driver” and install the printer driver. To perform network printing, change the printer port for the installed printer driver to one for a network connection, and then change the settings on this machine as necessary. For an IPP connection, it is necessary to start with the step for installing the printer driver.
Page 57: Setting The Ip Address For This Machine
Setting the IP Address for This Machine First, use this machine’s control panel to assign an IP address to this machine. Note When specifying network settings, follow the instructions of the network administrator. Setting procedure Press the [Utility] key on this machine’s control panel, touch [Admin. Mode], and then enter the administrator access code.
Page 58: Accessing Printer Management Utility
When the settings for the IP address and other items are changed, if the IP address has been used to specify a printer on the network for printing, there is a possibility that printing may not be possible because this machine cannot communicate with the network.
Page 59: Windows Printing
“Setting the IP Address for This Machine” on page 6-2. Specify the settings described below for Windows printing in Printer Management Utility. Setting procedure Start up Printer Management Utility. Enter the administrator access code, and log in to Administrator mode. On the “Network” tab, click Windows Configuration...
Page 60: Printer Driver Settings
For Windows 98/Me Click the [Start] button, point to “Settings”, and then click “Printers”. Right-click the icon for the installed printer, and then click “Properties”. On the “Details” tab, click the [Add Port] button. Select Network, and then click the [Browse] button. In the network configuration window that appeared, select the appropriate printer icon.
Page 61: Lpr Printing (Windows 2000/Xp/Nt 4.0/Server 2003)
On the “Ports” tab, click the [Add Port] button. In the Available Printer Ports then click the [New Port] button. When the Add Standard TCP/IP Printer Port Wizard starts up, click the [Next] button. In the Name of printer or IP address machine, and then click the [Next] button.
Page 62 Network Printing in a Windows Environment For Windows NT 4.0 Click the [Start] button, point to “Settings”, and then click “Printers”. Right-click the icon of the installed printer, and then click “Properties”. On the “Ports” tab, click the [Add Port] button. In the Available Printer Ports [New Ports] button.
Page 63: Ipp Printing (Windows 2000/Xp/Server 2003)
Specify the IP address for this machine. For the setting procedure, refer to “Setting the IP Address for This Machine” on page 6-2. Also, specify the IPP printing settings in Printer Management Utility. (Printing can be performed with the default settings.) Setting procedure Start up Printer Management Utility.
Page 64 ❍ Accept IPP Jobs: Set whether to use the IPP reception function. ❍ Operation Supported: Then, on the “Print” tab of Printer Management Utility, specify the settings for IPP printing. Setting procedure In Administrator mode, click Specify settings for the following.
Page 65: Installing The Printer Driver
For Windows XP, click The Add Printer Wizard starts up. Click the [Next] button. In the Local or Network Printer dialog box, select and then click the [Next] button. In the Locate Your Printer dialog box, select the Internet or on your...
Page 66 Once the settings for the printer have been specified, you can use the printer in the same way as a default local printer. Also, if you set up the printer for sharing in Windows, it can be used as a network printer by other Windows computers over the network.
Page 67: Setting Up A Print Service In Netware
The printer controller supports the following environments. Network Printing in a NetWare Environment NetWare Version NetWare 4.x NetWare 5.x/6 6.7.1 For Remote Printer Mode With NetWare 4.x Bindery Emulation Note Before using bindery emulation, check that bindery emulation is compatible with the NetWare Server. Setting procedure From a client computer, log on with Supervisor permissions to access the NetWare server where the PServer is registered.
Page 68 Restart this machine (turn it off, then on again). Use the NetWare Server console to display the print server screen, and then check that the created printer is shown as “Waiting for Job” for the connected printer (0). Common Setting –...
Page 69: For Print Server Mode With Netware 4.X Bindery Emulation
From the Available Options the [Enter] button. Enter the appropriate names in the print queue from the Printer type Click the [Esc] button to quit Pconsole. 6-14 Network Printing in a Windows Environment list, select “Quick Setup”, and then click Print...
Page 70 Network Printing in a Windows Environment In Administrator mode of Printer Management Utility, from the “Network” tab, select and then specify the following settings for the printer controller. ❍ Enable NetWare: Select “Enable”. ❍ Frame Type: ❍ Bindery/NDS: ❍ Print Server Name:Print server name created in step 4 ❍...
Page 71: For Netware 4.X Remote Printer Mode (Nds)
Print Queue Other/Unknown settings. Note For settings for the queue user rights, printer notification option, assignment of multiple queues, and password items, refer to the NetWare documentation, and then specify settings as necessary. 6-16 Network Printing in a Windows Environment...
Page 72 Print server name created in step 4 Set only if set on the NetWare Server. Name of the tree node that PServer loads Enter “1”. (Change as necessary.) Select “NPrinter”. (Set the number assigned to the printer (0 to 254) or 255.) NetWare Common 6-17...
Page 73: For Netware 4.X/5.X/6 Print Server Mode (Nds)
To apply the settings, restart this machine (turn it off, then on again). Use the NetWare Server console to load PSERVER.NLM. Use the NetWare Server console to display the print server screen, and check that “CPC22C-M” (created printer) is shown as “Waiting for Job” for the connected printer (0). 6.7.4 For NetWare 4.x/5.x/6 Print Server Mode (NDS)
Page 74 Network Printing in a Windows Environment In Administration mode of Printer Management Utility, click Configuration Setting on the “Network” tab, and then specify the settings for this machine. ❍ Enable NetWare: Select “Enable”. ❍ Frame Type: ❍ Bindery/NDS: ❍ Print Server Name: ❍...
Page 75: For Netware 5.X/6 Novell Distributed Print Services (Ndps)
Log on to NetWare as an administrator from a client computer. Start up NWadmin. Right-click the organization or organizational unit container where you will create the printer agent, and then click “NDPS Printer” on the “Create” sub-menu. In the NDPS Printer Name...
Page 76: Setting Up A Client (Windows) Settings When Using The Netware Server
Network Printing in a Windows Environment Note For settings for the queue user rights, printer notification option, assignment of multiple queues, and password items, refer to the NetWare documentation, and set them as necessary. 6.7.6 Setting Up a Client (Windows) Settings When Using the...
Page 77: Checking Printer Driver Operation After Installation
Checking Printer Driver Operation After Installation 6.8.1 Test Printing From the Computer Print a test page to check that the printer driver has been properly installed. Test printing procedure For Windows 98/Me/2000/NT 4.0, click the [Start] button, point to “Settings”, and then click “Printers”.
Page 78: Specifying Printer Settings From The Control Panel
Specifying Printer Settings From the Control Panel Specifying Printer Settings From the Control Panel “Printer Setting” Screen in Utility Mode After pressing the [Utility] key on this machine’s control panel, the following screen appears. Select [Printer Setting] to specify default settings and output reports.
Page 79: Default Setting" Screen
“Default Setting” Screen After touching [Default Setting], the following screens appear. “Basic” tab From the “Basic” tab, general default settings concerning the printer can be specified. If a print job is sent with not all settings specified, printing will be performed with the settings specified here.
Page 80 Specifying Printer Settings From the Control Panel Paper Size If this machine receives a print job where the paper size is not specified, the paper size specified here will be used. ➜ Select the desired paper size, and then touch [Enter].
Page 81 Lines per page Specify the default number of lines per page. Press the [C] (clear) key, and then use the keypad to specify the number of lines (between 5 and 128 lines). Touch [Enter]. Specifying Printer Settings From the Control Panel...
Page 82 Specifying Printer Settings From the Control Panel “Font” tab From the “Font” tab, default settings concerning the font can be specified. Typeface Specify the default font. ➜ Select the desired font, and then touch [Enter]. Symbol Set Specify the default symbol set.
Page 83 To specify a bitmap font size, touch the key below “Bitmap Font”, press the [C] (clear) key, and then use the keypad to specify the font size (between 0.44 and 99.00). Touch [Enter]. Initialize To reset the printer settings to their defaults, touch [Initialize]. Specifying Printer Settings From the Control Panel...
Page 84: Report Types" Screen
Specifying Printer Settings From the Control Panel 7.1.2 “Report Types” Screen From this screen, configuration information for this machine and a test page can be printed. After touching [Report Types], the following screen appears. Operating procedure Select the report that you wish to print.
Page 85: Printer Setting" Screen In Administrator Mode
After touching [Printer Setting], the following screens appear. “Common Setting” tab From the “Common Setting” tab, various settings concerning the printer can be specified. PDL Setting If the printer language only supports PCL, this key is not available. Specifying Printer Settings From the Control Panel...
Page 86 Specifying Printer Settings From the Control Panel I/O Timeout The transmission timeout can be specified. ➜ Use the keypad to specify the length of time (in seconds) until a connection times out (between 10 and 300 seconds), and then touch [Enter].
Page 87 If Letter (or A4) size is selected, but paper of the specified size is not loaded, printing can continue with A4 (or Letter) size paper. ➜ Touch [Yes] or [No], and then touch [Enter]. 7-10 Specifying Printer Settings From the Control Panel...
Page 88: Using The Scan Functions
This chapter describes the setup and operating procedures of the scan functions. This machine’s control panel or Printer Management Utility is used to set up the scan functions. For details on the startup procedure of Printer Management Utility and the procedure for logging in to Administrator mode, refer to “12 Using Printer Management Utility”.
Page 89: Environment Required For The Scan Functions
8.1.1 Environment Required for the Scan Functions The following environment is required to send image data (send and receive for Internet faxing) using the scan functions. Note All scan functions can only be used under a TCP/IP network environment. Environment Required to Send Image Data Scan to E-mail...
Page 90: Supported File Formats
Using the Scan Functions 8.1.2 Supported File Formats You can select TIFF, PDF, or JPEG for the scan data file format. The transmission file is created according to the specified file format. One of the extensions below is attached to the file name according to the specified file format.
Page 91: File Name
8.1.3 File Name The file name of the image data is automatically assigned by the printer controller. The file name is assigned in the following format. <device_name><date/time><automatic_number>.<extension> Memo If the e-mail message is divided for transmission, the pages that are included in the attached files are used as a portion of the file names.
Page 92: Scan To E-Mail
Using the Scan Functions 8.1.4 Scan to E-mail Sends the image data scanned on this machine as an attached file to an e-mail address. Suitable for sending low-resolution data. Requires a network environment with a mail server. For the setup and operating procedures, refer to “Performing Scan to E- Mail Operations”...
Page 93: Scan To Ftp Server
8.1.5 Scan to FTP Server Sends the image data scanned on this machine to a specified folder on the FTP server. Suitable for sending high-resolution data. Requires a network environment with an FTP server. Allows you to select whether to use the e-mail notification function, which sends an e-mail message containing information indicating the storage location of the image data (refer to “URL Notification Using E-mail”...
Page 94: Scan To Pc
Using the Scan Functions 8.1.6 Scan to PC Sends the image data scanned on this machine directly to a computer using FTP. Requires an FTP server application on the computer and the application must be running when receiving the image data. For the setup and operating procedures, refer to “Performing Scan to PC Operations”...
Page 95: Scan To Hdd
8.1.7 Scan to HDD Sends the image data scanned on this machine to a specified folder (box) on the hard disk installed in this machine. Suitable for sending high-resolution data. Allows you to select whether to use the e-mail notification function, which sends an e-mail message containing information indicating the storage location of the image data (refer to “URL Notification Using E-mail”...
Page 96: Scan To Internet Fax
Using the Scan Functions 8.1.8 Scan to Internet FAX Attaches the image data scanned on this machine to an e-mail and sends it to a device that supports Internet faxing. The image data is sent with the “Black” Color Mode setting in the TIFF format at 200 ×...
Page 97: Internet Fax Reception
8.1.9 Internet FAX Reception Receives e-mails sent from a device that supports Internet faxing and prints out the data. The following image data can be received. “Black” Color Mode setting, TIFF format, 200 × 200 dpi/200 × 100 dpi Printout For the setup and operating procedures, refer to “Performing Internet FAX Reception Operations”...
Page 98: Basic Setup Of The Scan Functions
Using the Scan Functions Basic Setup of the Scan Functions Using Printer Management Utility or this machine’s control panel, enter the basic settings for the scan functions. Memo For details on the startup procedure for Printer Management Utility and the procedure for logging in to Administrator mode, refer to “12 Using Printer Management Utility”.
Page 99 Color/Grayscale Compression Level Priority Compression Method for Monochrome (PDF) Priority Compression Method for Monochrome (TIFF) Send Scanned File Separation E-mail Address (From:) Using this machine’s control panel Settings for the “Device Name”, “Color/Grayscale Compression Level”, and “Pri. Comp. Method for Monochrome” parameters can also be set from this machine’s control panel.
Page 100: Settings For Scanning
Using the Scan Functions Settings for Scanning When sending image data using a scan function, the following parameters can be entered from this machine’s control panel. Displaying the setup screen On this machine’s control panel, press the [Scan] key. If network user authentication is enabled, a login screen appears. In this case, enter the network user name and password, and then touch [Login].
Page 101: Scan Mode Screen
8.3.1 Scan Mode Screen You can specify settings for scanning the image data. Color/File Specify the color mode and compression method. Available settings Color Mode: “Auto Color”, “Full Color”, “Gray Scale”, or “Black” File Format: “PDF”, “TIFF”, or “JPEG” Memo With the Scan to Internet FAX operation, the settings are fixed to “Black”...
Page 102: Address Screen
Using the Scan Functions 8.3.2 Address Screen You can specify the transmission destination of the image data. Index List Touch [Index List] to display [Temp. Registration] and a list of index keys. Temp. Registration key Touch [Temp. Registration] on the left side of the screen above or from the index list touch [Temp.
Page 103: Original Setting Screen
Address Input With the Scan to E-mail or Scan to Internet FAX operation, you can directly enter the e-mail address where the image data is to be sent. For the input procedure, refer to “Setting the Destination” on page 8-45 (for Scan to E-mail) or “Setting the Destination”...
Page 104: Misc. Screen
Using the Scan Functions Original Direction Specify the image orientation on the document. Settings: Not selected (auto detection), Portrait document Wide/Tall, Landscape document Wide/Tall Mixed Original To scan documents of different sizes, touch [Mixed Original]. Separate Scan If “Separate Scan” is selected, all data scanned before [Finish] in the machine’s control panel is touched is treated as a single job.
Page 105 E-mail notification When using Scan to FTP Server or Scan to HDD, the e-mail notification function can be used to send an e-mail notification containing information on the storage location (URL or box name) of the image data that was scanned.
Page 106 Using the Scan Functions Changing a one-touch name You can change the name of the registered one-touch keys. Touch [Change One-Touch name] on the MISC. screen in Scan mode. An index list is displayed. Select the index containing the one-touch key that you wish to rename, and then touch [Enter].
Page 107 Deleting a one-touch name You can delete one-touch keys that are registered. Touch [Delete One-Touch name] on the MISC. screen in Scan mode. An index list is displayed. Select the index containing the one-touch key that you wish to delete, and then touch [Enter].
Page 108: Registering The Scan Mode Default Settings
Using the Scan Functions 8.3.5 Registering the Scan Mode Default Settings You can customize the default settings for Scan mode. Registration procedure Press the [Scan] key on this machine’s control panel to enter Scan mode. Set the default values in the Scan mode. On this machine’s control panel, press the [Utility] key.
Page 109: Checking The Transmission Settings
Checking the Transmission Settings You can check the transmission settings by pressing the [Mode Check] key on this machine’s control panel. Touch [Change] beside “File Name” to change the name of the transmission file. Enter the file name (up to 21 characters) and then touch [Enter].
Page 110: Url Notification Using E-Mail
Using the Scan Functions URL Notification Using E-mail URL notification using e-mail is a function used to send an e-mail notification containing information on the storage location of the image data that was created when the Scan to E-mail, Scan to FTP Server, or Scan to HDD operation was performed.
Page 111 The URL notification mail destination is an e-mail address registered to a one-touch key or temporary registration key. It is specified using the parameters below during one-touch key registration or temporary registration. For the setup procedure, refer to “Registering Destinations in Advance”...
Page 112: Registering Destinations In Advance
Registration procedure Start up Printer Management Utility. On the “Scan” tab in User mode, click in the menu. A list of registered one-touch keys appears. Select an index.
Page 113 ❍ Index: ❍ [Apply] button ❍ Sub-Index: ❍ Destination: ❍ [Delete] button To register a new one-touch key, click an unregistered one-touch box (“---”). Select the transmission method. ❍ Scan to E-mail ❍ File (Scan To FTP Server) ❍ File (Scan To PC) (not displayed when a group is selected) ❍...
Page 114 Using the Scan Functions Memo For a group registration, the transmission destination address can contain up to 1800 characters. Use a comma or semicolon to separate the addresses. For registrations other than for groups, a maximum of 72 characters are allowed in the transmission destination address. Click the [Next] button.
Page 115 When “File (Scan To HDD)” is selected Destination Name User Directory Password URL Notification URL Notification E-mail Address When “Scan To Internet FAX” is selected Destination Name Address (To:) E-mail Address (Reply- To:) Memo To register multiple e-mail addresses, separate the addresses with a comma.
Page 116: Temporary Registration
When making a temporary registration, you can specify the scan mode settings. Here, the setup procedure using Printer Management Utility is explained. You can also use the LDAP search function from this machine’s control panel to enter the temporary registration. For details, refer to “Registering Recipient E-Mail Addresses Using LDAP Search”...
Page 117 To register a new temporary registration key, click an unregistered temporary registration box (“---”). Select the transmission method. Click the [Next] button. Specify settings for the following parameters for each transmission method. When “Scan to E-mail” is selected Destination Name Address (To:) Scan mode settings Document Mode...
Page 118 Using the Scan Functions Background Remove Orientation Margin Erase When “File (Scan To FTP Server)” is selected Destination Name Destination Server URL Notification URL Notification E-mail Address Scan mode settings (same as if “Scan to E-mail” is selected) When “File (Scan To PC)” is selected Destination Name IP Address Scan mode settings (same as if “Scan to E-mail”...
Page 119 URL Notification URL Notification E-mail Address Scan mode settings (same as if “Scan to E-mail” is selected) When “Scan To Internet FAX” is selected Destination Name Address (To:) E-mail Address (Reply- To:) Scan Mode Settings Document Mode Original Size Orientation Margin Erase Note...
Page 120: Registering Recipient E-Mail Addresses Using Ldap Search
Touch [Permit], and then touch [Enter]. Setting the LDAP server To use the LDAP function, you must set the LDAP server using either Printer Management Utility or this machine’s control panel. Using Printer Management Utility Start up Printer Management Utility.
Page 121 On the “Network” tab, click the sub-menu that appeared. Specify settings for the following. LDAP LDAP Server Address SSL/TLS Port Number Search Root Connection timeout Max. No. of E-mail Searches 8-34 Using the Scan Functions Common Setting, and then click Set whether to use the LDAP search function.
Page 122 Using the Scan Functions Authentication Method Domain Name Login Name Password [Check LDAP Settings] button Using this machine’s control panel A portion of the LDAP parameters can be entered from this machine’s control panel. On this machine’s control panel, press the [Utility] key, touch [Admin. Mode], and then enter the administrator access code.
Page 123 Registering the LDAP search result You can perform an LDAP search and register the result to one-touch keys and temporary keys from this machine’s control panel. Performing a standard search On this machine’s control panel, press the [Scan] key. This machine enters Scan mode. Touch [Address].
Page 124 Using the Scan Functions Touch [Start Search]. The search result is displayed. Select the registration method from the following: ❍ To add the result to the destination of the current transmission, touch [Add to destination]. ❍ To register the selected destinations to one-touch keys/temporary keys, touch [Create one-touch].
Page 125 Touch [Enter]. ❍ If “Add to destination” was selected, the selected destination is assigned as the transmission destination. ❍ If “Create one-touch” was selected, an index list is displayed. Select the index in which you wish to register the key, and then touch [Enter].
Page 126 Using the Scan Functions Touch the “Key Word” item to display the character input screen. Enter the characters to be searched, and then touch [Enter]. Specify the search conditions. ❍ Includes: ❍ Identical: ❍ Begins: ❍ Ends: ❍ Don’t use: As necessary, specify information for the “Full Name”, “E-mail”, “Last Name”, and “First Name”...
Page 127: Performing Scan To E-Mail Operations
“Specifying Scan to E-mail Settings” on page 8-41 and “Setting the E-mail Subject and Text” on page 8-44 Using Printer Management Utility or this machine’s control panel, perform one-touch key registration or temporary key registration. (You can also enter the e-mail address directly from this machine’s control panel in step 3.)
Page 128: Specifying Scan To E-Mail Settings
Using the Scan Functions 8.7.2 Specifying Scan to E-mail Settings Using Printer Management Utility or this machine’s control panel, set the mail server (SMTP server) that will be used for mail transmission. Using Printer Management Utility Start up Printer Management Utility.
Page 129 Using this machine’s control panel Settings for the “SMTP Server”, “Timeout of SMTP Server”, and “Mail Separation” parameters can also be entered from this machine’s control panel. On this machine’s control panel, press the [Utility] key, touch [Admin. Mode], and then enter the administrator access code. Touch [Network Setting], [E-Mail/Internet], then [Send].
Page 130 Using the Scan Functions Binary Division and Scanned File Separation The behavior of e-mail transmission varies depending on the combination of the Binary Division and the Scanned File Separation (refer to “Basic Setup of the Scan Functions” on page 8-11) settings. Scanned File Separation: Yes and Binary Division: Yes...
Page 131: Setting The E-Mail Subject And Text
8.7.3 Setting the E-mail Subject and Text Using Printer Management Utility, set the subject and the text message of the e-mail to be transmitted. Setup procedure Start up Printer Management Utility. Enter the administrator access code, and log in to Administrator mode.
Page 132: Setting The Destination
If an error occurs due to a mistake in the destination, an error notification mail is sent to the sender’s address (From address). The sender’s address (From address) is set using Printer Management Utility. (Refer to “Basic Setup of the Scan Functions” on page 8-11.)
Page 133: Performing Scan To Ftp Server Operations
8.8.1 Flow of Scan Operation Procedure Using Printer Management Utility, register FTP servers (up to five). “Registering FTP Servers” on page 8-48 If “Use Proxy” was set to “Yes” on the FTP Server Registration page, set the proxy server.
Page 134 Even if the URL notification destination was not specified when one-touch keys or temporary registration keys were registered using Printer Management Utility, you can specify the URL notification destination from this machine’s control panel. (Refer to “URL Notification Using E-mail” on page 8-23.)
Page 135: Registering Ftp Servers
8.8.2 Registering FTP Servers Using Printer Management Utility or this machine’s control panel, you can register up to five FTP servers. Using Printer Management Utility Start up Printer Management Utility. Enter the administrator access code, and log in to Administrator mode.
Page 136 If “Yes” is selected, you can access the FTP server by double- clicking its IP address on the External Server Link page of Printer Management Utility. The External Server Link page can be displayed by clicking “External Server Link” in the menu on the “File”...
Page 137 Using this machine’s control panel The settings for the “IP Address”, “Login Name”, “PIN #”, and “Directory” parameters can also be entered from this machine’s control panel. On this machine’s control panel, press the [Utility] key, touch [Admin. Mode], and then enter the administrator access code. Touch [Network Setting], then [FTP Server].
Page 138: Setting The Proxy Server
Using the Scan Functions 8.8.3 Setting the Proxy Server When using a proxy server, you must enter settings using Printer Management Utility. Note To use a proxy server, set “Use Proxy” to “Yes” when registering the FTP server using Printer Management Utility. (Refer to “Registering FTP Servers”...
Page 139: Setting The Destination
8.8.4 Setting the Destination Set the destination using one-touch keys or temporary registration keys. Setup procedure On this machine’s control panel, press the [Scan] key. Touch [Address]. Select the desired index (index number or [Temp. Registration]) to display a one-touch key list or temporary registration list. Touch the one-touch key or temporary registration key to which the destination is assigned.
Page 140: Performing Scan To Pc Operations
An FTP server application must be installed on the computer in advance. 8.9.1 Flow of Scan Operation Procedure Using Printer Management Utility, perform one-touch key registration or temporary key registration. “Registering Destinations in Advance” on page 8-25 Set the FTP application. “Setting the FTP Application” on page 8-54 Start up the FTP application on the computer.
Page 141: Setting The Ftp Application
8.9.2 Setting the FTP Application In Scan to PC, the data is sent by FTP using the following settings. As necessary, specify the following settings from the FTP application on the recipient computer. Login Name Port Number 8.9.3 Setting the Destination Set the destination using one-touch keys or temporary registration keys.
Page 142: Performing Scan To Hdd Operations
The Scan to HDD operation is used to save the scanned image data to a box on the hard disk installed in this machine. The image data saved to the hard disk can be downloaded to the computer using Printer Management Utility.
Page 143 ❍ If URL notification was not specified Using Printer Management Utility, access the specified user box and download the data from the hard disk. You will need a password to access the user box. (A password is not required for the “PUBLIC”...
Page 144: Creating User Boxes
Using the Scan Functions 8.10.2 Creating User Boxes Creation procedure Start up Printer Management Utility. On the “File” tab in User mode, click A list of boxes is displayed. Click the [Create] button. The Create User Directory page appears. User Directory in the menu.
Page 145 The contents of a user box can only be viewed by entering the password that was specified at the time of registration. A user box can be created arbitrarily using Printer Management Utility. The public box is a storage location for scanned data created with the Scan to HDD operation.
Page 146: Setting The Storage Period Of The Scanned Data
Using the Scan Functions 8.10.3 Setting the Storage Period of the Scanned Data Using Printer Management Utility, you can set the period that scanned data is stored on the hard disk. Setup procedure Start up Printer Management Utility. Enter the administrator access code, and log in to Administrator mode.
Page 147: Setting The Destination
8.10.4 Setting the Destination Set the destination using one-touch keys or temporary registration keys. Setup procedure On this machine’s control panel, press the [Scan] key. Touch [Address]. Select the desired index (index number or [Temp. Registration]) to display a one-touch key list or temporary registration list. Touch the one-touch key or temporary registration key to which the destination is assigned.
Page 148: Retrieving The Scanned Data From The Hard Disk
Using the Scan Functions 8.10.5 Retrieving the Scanned Data from the Hard Disk Using Printer Management Utility, retrieve the scanned data on the hard disk of this machine. Memo You can also retrieve the data on the hard disk by using BOX Utility.
Page 149 ❍ File Name: ❍ Received Time: ❍ File Size: ❍ [Previous], [Next] button: ❍ [Acquire Selected File] button: ❍ [Delete Selected File] button: ❍ [Delete All Files] button: ❍ [Change Directory Name] button (user box only): ❍ [Change Directory Password] button (user box only): ❍...
Page 150 The files may not appear in some cases, such as when backup or restore is in progress using BOX Utility. While a user box or file is being accessed from Printer Management Utility, BOX Utility, or the control panel, you cannot acquire files, delete boxes/files, change the user box names, or change passwords.
Page 151: Performing Scan To Internet Fax Operations
8.11 Performing Scan to Internet FAX Operations With the Scan to Internet FAX operation, the scanned image data is sent as an attachment to an e-mail address. This operation differs from Scan to E-mail since the format of the attached file is standardized. The image data can be transferred between devices supporting the Internet FAX standard.
Page 152: Flow Of Scan Operation
Using the Scan Functions 8.11.1 Flow of Scan Operation Procedure Using Printer Management Utility, specify the e-mail settings, and enter the subject and text of the e-mail. “Setting the E-mail Transmission” on page 8-66 and “Setting the E- mail Subject and Text” on page 8-69 Using Printer Management Utility, perform one-touch key registration or temporary key registration.
Page 153: Setting The E-Mail Transmission
8.11.2 Setting the E-mail Transmission Using Printer Management Utility or this machine’s control panel, set the mail server (SMTP server) to perform e-mail transmissions. Using Printer Management Utility Start up Printer Management Utility. Enter the administrator access code, and log in to Administrator mode.
Page 154 Using the Scan Functions Using this machine’s control panel Settings for the “SMTP Server”, “Timeout of SMTP Server”, and “Mail Separation” parameters can also be entered from this machine’s control panel. On this machine’s control panel, press the [Utility] key, touch [Admin. Mode], and then enter the administrator access code.
Page 155 Binary Division and Scanned File Separation The behavior of e-mail transmission varies depending on the combination of the Binary Division and Scanned File Separation (refer to “Basic Setup of the Scan Functions” on page 8-11) settings. Scanned File Separation: Yes and Binary Division: Yes Scanned File Separation: Yes and...
Page 156: Setting The E-Mail Subject And Text
Using the Scan Functions 8.11.3 Setting the E-mail Subject and Text Using Printer Management Utility, set the subject and the text message of the e-mail to be transmitted using Internet fax. Setup procedure Start up Printer Management Utility. Enter the administrator access code, and log in to Administrator mode.
Page 157: Setting The Destination
8.11.4 Setting the Destination You can specify the destination using the one-touch key or temporary registration key or by directly entering the e-mail address from this machine’s control panel. Using the one-touch key or temporary key On this machine’s control panel, press the [Scan] key. Touch [Address].
Page 158: Error Notification
If either address is entered, the entered address is valid. The sender’s address (From address) and Reply-To address are set using Printer Management Utility. For the Sender’s address (From address), refer to “Basic Setup of the Scan Functions” on page 8-11.
Page 159: Performing Internet Fax Reception Operations
8.12 Performing Internet FAX Reception Operations Since this machine supports Internet faxing, data sent from a device supporting Internet faxing (file attachment to an e-mail) can be received and printed. The following types of data can be received. Size Color Mode Compression Memo The print jobs of data received using Internet fax are not listed in the...
Page 160: Setting The Internet Fax Reception
Using the Scan Functions 8.12.2 Setting the Internet FAX Reception To receive e-mail using Internet fax, use Printer Management Utility or this machine’s control panel to set the mail server (POP3 server). Using Printer Management Utility Start up Printer Management Utility.
Page 161 Using this machine’s control panel The settings for the “POP3 Server”, “POP3 Login Name”, “POP3 Password”, and “Mail Check” parameters can also be entered from this machine’s control panel. On this machine’s control panel, press the [Utility] key, touch [Admin. Mode], and then enter the administrator access code.
Page 162: Set The Internet Fax Print
Using the Scan Functions 8.12.3 Set the Internet FAX Print Using Printer Management Utility or this machine’s control panel, enter settings related to the printing of the Internet fax reception data. Using Printer Management Utility Start up Printer Management Utility.
Page 163 Using this machine’s control panel The parameters in Printer Management Utility can also be specified from this machine’s control panel. On this machine’s control panel, press the [Utility] key, touch [Admin. Mode], and then enter the administrator access code. Touch [Network Setting], [E-Mail/Internet], then [Print].
Page 164: Scanning Images Using Twain (Pc Scanning Function)
Scanning Images Using TWAIN (PC Scanning Function) Scanning Images Using TWAIN (PC Scanning Function) TWAIN is an interface used to import images scanned on a certain device onto different computer platforms. Here, TWAIN refers to controlling this machine’s scanner and importing the scanned data into the application. To use TWAIN, a TWAIN driver must be installed on the computer and TWAIN configuration is required in this machine.
Page 165: Setting The Panel Lock Timeout For Twain
Scanning Images Using TWAIN (PC Scanning Function) Setting the Panel Lock Timeout for TWAIN Using Printer Management Utility or this machine’s control panel, set the panel lock timeout for using TWAIN to import images onto the computer. Using Printer Management Utility Start up Printer Management Utility.
Page 166: Retrieving Images Using Twain
Scanning Images Using TWAIN (PC Scanning Function) Retrieving Images Using TWAIN Retrieval procedure Set the document on this machine. In the application used to retrieve images, carry out the TWAIN scan operation (for example, click “Select Device” on the “File” menu). Select the retrieval destination for the scanned data (IP address:port number).
Page 167 Scanning Images Using TWAIN (PC Scanning Function) ❍ Paper Size: ❍ Resolution: ❍ Pixel Type: ❍ Place: ❍ Duplex: ❍ Separate Scan: ❍ Low Density Adjustment: ❍ [Prescan] button: Perform a test scan. ❍ [Scan] button: ❍ [Option] button: Click the [Scan] button. The document is scanned, and the scanned data is imported into the application.
Page 168: Setting The Option Dialog Box
Scanning Images Using TWAIN (PC Scanning Function) 9.4.1 Setting the Option Dialog Box Click the [Option] button in the Scan dialog box to open the dialog box shown below. You can specify a range and perform clipping. Drag the pointer to select the part of the image to be clipped, and then click the [Select] button.
Page 169: Searching The Scanner
Scanning Images Using TWAIN (PC Scanning Function) 9.4.2 Searching the Scanner Click the [Setting] button in the dialog box used to select the retrieval destination of the scanned data to open a dialog box used to search the scanners. You can specify the following search conditions. Broadcast Searches using the broadcast protocol.
Page 170: Using The Box Functions
Using the Box Functions Using the Box Functions This chapter describes the procedure for forwarding the image data stored in boxes on this machine’s hard disk using the Box functions. Note To use these box functions, an optional hard disk must be installed in this machine.
Page 171: Environment Required For The Box Functions
10.1.1 Environment Required for the Box Functions To forward image data using a box function, the following environment is required. Note All box functions can only be used under a TCP/IP network environment. Environment Required to Forward Image Data Forward to E- Mail server (on the mail network)
Page 172: Using The Box Functions
Using the Box Functions 10.2 Using the Box Functions To use the box functions, you must enable the box functions from this machine’s control panel. Setup procedure On this machine’s control panel, press the [Utility] key, touch [Admin. Mode], and then enter the administrator access code. Touch [Admin.
Page 173: Selecting The File To Be Forwarded
10.3 Selecting the File to be Forwarded From the box on the hard disk, select the file to be forwarded. Setup procedure On this machine’s control panel, press the [Box] key. If network user authentication is enabled, a login screen appears. In this case, enter the network user name and password, and then touch [Login].
Page 174: Specifying The Forward Destination
Using the Box Functions 10.4 Specifying the Forward Destination Select the destination for forwarding the selected file. You can specify the destination using the one-touch key or temporary registration key or by directly entering the mail address from this machine’s control panel. Using the one-touch key or temporary key In the Select destination screen, select the desired index (index number or [Temp.
Page 175: Specifying Settings On The Misc. Screen
10.5 Specifying Settings on the MISC. Screen You can specify settings for the following parameters from the MISC. screen: E-mail Notification, Change Subject, Change One-Touch name, Change Index Name, Delete One-Touch name, Delete all One-Touch names in index, and Delete files in box. E-mail notification When using Forward to FTP Server, the e-mail notification function can be used to send an e-mail notification containing information on the storage...
Page 176 Using the Box Functions Changing the subject You can change the subject of an e-mail only when the transmission method is Scan to E-mail. Touch [Change Subject] on the MISC. screen in Box Mode. Enter the subject (up to 64 characters) and then touch [Enter]. The subject for Forward to E-mail is changed.
Page 177 Deleting a one-touch name You can delete one-touch keys that are registered. Touch [Delete One-Touch name] on the MISC. screen in Box mode. An index list is displayed. Select the index containing the one-touch key that you wish to delete, and then touch [Enter].
Page 178: Checking The Transmission Settings
Using the Box Functions 10.6 Checking the Transmission Settings You can check the transmission settings by pressing the [Mode Check] key on this machine’s control panel. When using Forward to E-mail, three tabs are displayed. On the Send screen, you can check the box name, file name, and forward destination.
Page 179: Url Notification Using E-Mail
10.7 URL Notification Using E-mail URL notification using e-mail is a function used to send an e-mail notification containing information on the storage (box) location of the image data created when the Forward to E-mail or Forward to FTP Server operation is performed.
Page 180 Using the Box Functions The URL notification mail destination is an e-mail address registered to a one-touch key or temporary registration key. It is specified using the paramters below during one-touch key registration or temporary registration. For the setup procedure, refer to “Registering Destinations in Advance”...
Page 181: Performing Forward To E-Mail Operations
“Specifying Scan to E-mail Settings” on page 8-41 and “Setting the E-mail Subject and Text” on page 8-44 Using Printer Management Utility or this machine’s control panel, perform one-touch key registration or temporary key registration. (You can also enter the e-mail address directly from this machine’s control panel in step 3.)
Page 182: Error Notification
If an error occurs due to a mistake in the destination, an error notification mail is sent to the sender’s address (From address). The sender’s address (From address) is set using Printer Management Utility. (Refer to “Basic Setup of the Scan Functions” on page 8-11.)
Page 183: Performing Forward To Ftp Server Operations
FTP server is required. 10.9.1 Flow of Forwarding Operation Procedure Using Printer Management Utility, register FTP servers (up to five). “Registering FTP Servers” on page 8-48 If “Use Proxy” was set to “Yes” in the FTP Server Registration page, set the proxy server.
Page 184 Even if the URL notification destination was not specified when one- touch keys or temporary registration keys were registered using Printer Management Utility, you can specify the URL notification destination from this machine’s control panel. (Refer to “URL Notification Using E-mail” on page 10-10.)
Page 185: Performing Forward To Pc Operations
10.10.1Flow of Forwarding Operation Procedure Using Printer Management Utility, perform one-touch key registration or temporary key registration. “Registering Destinations in Advance” on page 8-25 Set the FTP application.
Page 186 Print Job Management This section provides details on print job management. 11.1.1 Specifying the Job Operation You can specify the job operation on this machine by setting the printer driver. Setup procedure Open the printer driver setup dialog box. (Refer to “Displaying the Printer Driver Setup Dialog Box”...
Page 187 The data held in the memory is cleared when this machine is turned off. Setting the printer driver In the printer driver setup dialog box, click the “Job Management” tab. Select “Print and Hold” from the Operations on this machine From the control panel, touch [Job Control], then [Reprint] to display the list of jobs held in the memory.
Page 188 To use the “Store to HDD” setting, an optional hard disk must be installed in this machine. Setting the printer driver In the printer driver setup dialog box, click the “Job Management” tab. Select “Store to HDD” from the Operations on this machine From the control panel, touch [Job Control], then [HDD] to display the list of jobs stored on the hard disk.
Page 189 The data held in the memory is cleared when this machine is turned off. Setting the printer driver In the printer driver setup dialog box, click the “Job Management” tab. Select “Store to Memory” from the Operations on this machine From the control panel, touch [Job Control], then [Hold Job] to display the stored job.
Page 190: Proof And Print
Setting the printer driver In the printer driver setup dialog box, click the “Job Management” tab. Select “Proof and Print” from the Operations on this machine Touch [Job Control], then [Hold Job] on this machine’s control panel to...
Page 191 This setting is useful when printing important or confidential documents. Operations on the computer In the printer driver setup dialog box, click the “Job Management” tab. Select “Lock Job” from the Enter the unlocking code (four-digit number between 0000 and 9999)
Page 192 Printer Management Utility. Setup procedure In the printer driver setup dialog box, click the “Job Management” tab. Enter the user name in the 31 alphanumeric characters). Enter the job name in the alphanumeric characters).
Page 193: Transmitting A Print Job To This Machine When The Copy Track Mode Is Set
Copy Track functions to specify access numbers on this machine, refer to the User’s Manual of this machine. Transmission procedure In the printer driver setup dialog box, click the “Job Management” tab. Select the Access Code number (password) in the 00000001 and 99999998).
Page 194 To use the distribution number function, the optional hard disk and 256 MB memory must be installed on this machine. Procedure In the printer driver setup dialog box, click the “Job Management” tab. Select the Distribution Number To print the distribution number only on the first page, select the Page Only check box.
Page 195 Job Operations on Printer Management Utility You can also check the status of the job being processed by this machine from Printer Management Utility. You can also delete jobs and perform other operations. For details, refer to the following pages.
Page 196: System Requirements
Using Printer Management Utility Printer Management Utility is a device control utility program provided by the HTTP server built into the printer controller. Start up a Web browser on a computer on the network and access Printer Management Utility to easily change the copier settings.
Page 197: Page Structure
User mode page, you can display the Administrator mode page. (Refer to “Logging in to Administrator Mode” on page 12-4.) The configuration of the Printer Management Utility page is shown below. Memo If you wish to change the display language of Printer Management Utility, log in to Administrator mode, and change the setting using “Printer Management Utility Setting”...
Page 198 Using Printer Management Utility 2. Tabs The categories that can be controlled by Printer Management Utility are displayed. The following tabs are displayed in User mode. System File Print Scan For details on each tab, refer to the following sections.
Page 199: Logging In To Administrator Mode
Administrator mode. To enable access, this machine must be restarted (turned off, then on again). 12-4 Using Printer Management Utility box on the User mode page, enter the...
Page 200: Cache Function Of Web Browsers
12.4.1 Cache Function of Web Browsers Disabling the cache function of the Web browser The newest information may not appear on the Printer Management Utility screen due to the cache function of the Web browser. In addition, problems indicated in the next section can occur when the cache function is used.
Page 201 Log into Administrator mode of Printer Management Utility again. Access the menu that you tried to access in step 2. Since the cache function is activated, the timeout screen appears again. Clicking [OK] here causes the screen to enter User mode, but this machine’s control panel is locked.
Page 202: User Mode
Using Printer Management Utility 12.5 User Mode 12.5.1 System Tab On the “System” tab, information concerning the system configuration of this machine and its settings are displayed. Summary This is the initial page that appears when you access http:// <IP_address_for_copier>/ with your Web browser. You can also display...
Page 203 Paper Type Capacity Paper 12-8 Using Printer Management Utility Displays the paper drawer names. “Tray 1”, “Tray 2”, “Tray 3”, “Tray 4”, “LCT”, or “Bypass” Displays the paper size that is set. The feed direction is displayed as “LEF” or “SEF”.
Page 204 Using Printer Management Utility Detail – Output Tray You can check the status the output trays of this machine. Note This page can be displayed only if an optional output tray is installed on this machine. Procedure ➜ Click the “System” tab, click Detail, and then click sub-menu that appeared.
Page 205 System Resource User’s Resource Free Space 12-10 Using Printer Management Utility Displays the size of the installed hard disk. Displays the amount of hard disk space used by the system. Displays the amount of hard disk space used by the user.
Page 206 Using Printer Management Utility Detail – Interface Info You can check the interface information for this machine. Procedure ➜ Click the “System” tab, click Detail, and then click sub-menu that appeared. Interface Info Type IP Address MAC Address Local I/F (This item appears only if the optional local interface kit is installed in this machine.)
Page 207 Image Transfer Belt Unit Toner Cartridge (C, M, Y, and Bk) Waste Toner Bottle 12-12 Using Printer Management Utility Displays imaging unit information. “Ready”, “Near Life”, or “Life” Displays the paper cleaner and ozone filter information. “Ready”, “Near Life”, or “Life”...
Page 208 Using Printer Management Utility Staple Cartridge Dust Box Note The status may not be displayed correctly if the consumables are not installed. Displays the staple cartridge information only when a finisher with a staple function is installed. “Ready” or “Empty”...
Page 209: Counter List
Copy Size Printer Size Scan Scan 12-14 Using Printer Management Utility Counter List Displays copy counter values for each color mode (Black, Full Color, Mono Color, and Two-Color) and for the duplex mode (2- Sided Total). Displays print counter values for each color mode (Black, Full Color, Mono Color, and Two-Color) and for the duplex mode (2- Sided Total).
Page 210 Using Printer Management Utility Toner Coverage You can check the total usage ratio of each color of toner. Procedure ➜ Click the “System” tab, and then click Copy Printer Copy + Printer Toner Coverage Displays the total average usage ratio for each color of toner during copying with each color mode.
Page 211 Phone Internet Product Help Corporate Web Site Supplies and Accessories 12-16 Using Printer Management Utility Online Assistance Displays the contact for directing inquiries about the product. Displays the phone number that can be called for information on the product. Displays the URL of the Web page concerning the product.
Page 212: Job Tab
Job, and then click Displays the job number that was assigned when the job was registered in this machine. If you specified a user name in the printer driver, the user name is displayed. Displays the job status. “Printing”, “Waiting”, “Printing Stopped”, “Printing Stopped (Error)”, or “Receiving”...
Page 213 Copy [Delete] button 12-18 Using Printer Management Utility If the Copy Track mode is set, the access code is displayed. Displays the detailed status of the job. If the job status is “Printing” or “Waiting”, “-” is displayed. If the job status is “Printing Stopped (Error)”, the error information is displayed.
Page 214 Using Printer Management Utility Active Job – Scan You can check or delete scan jobs that are being performed or are queued to be performed. Procedure ➜ Click the “Job” tab, click menu that appeared. Job Number Status Job Type...
Page 215 “Job Completed”, “Job Deleted by Error”, “Job Deleted by User”, “Staple Canceled”, “Punch Canceled”, “Paper Fold Canceled”, or “Mode Canceled” If you specified a user name in the printer driver, the user name is displayed. For a print job, the file name is displayed.
Page 216 Using Printer Management Utility Information displayed when the [Detail] button is clicked Account Number Error Information Destination Received Time Completed Time File Type If the Copy Track mode is set, the access code is displayed. Displays the detailed status of the job. If the job status is “Job Completed”, “-”...
Page 217 Received Time Completed Time Error Information 12-22 Using Printer Management Utility History, and then click Displays the job number that was assigned when the job was registered in this machine. The list is shown in descending order by job number (starting with the most recent job).
Page 218: File Tab
Using Printer Management Utility 12.5.3 File Tab Note The “File” tab appears only if the optional hard disk is installed in this machine. User Directory You can create user boxes, check the files in the boxes (“PUBLIC” box or user box), and download files.
Page 219 [Delete Selected File] button [Delete All Files] button 12-24 Using Printer Management Utility User Directory page. Displays the names of files stored in the box. Displays the date and time when the file was stored in the box. Displays the size of the file stored in the box.
Page 220 The files may not appear in some cases, such as when backup or restore is in progress using BOX Utility. While a user box or file is being accessed from Printer Management Utility, BOX Utility, or the control panel, you cannot acquire files, delete boxes/files, change the user box names, or change passwords.
Page 221 Servers” on page 8-48 and “FTP Server – FTP Server Registration” on page 12-63. 12-26 Using Printer Management Utility External Server Link Of the FTP servers registered in Administrator mode, only those that have “External Server Link” set to “Yes” are displayed.
Page 222: Print Tab
Using Printer Management Utility 12.5.4 Print Tab Default Set – Setting You can specify general default settings for the printer. If a print job whose settings are not specified is received, the settings specified here are used for printing. Procedure ➜...
Page 223 Line/Page Font Size Unit Font Size (Scalable Font) Font Size (Bit Map Font) Override 12-28 Using Printer Management Utility Default Set, and then click Set the default font number. Settings: 0 to 45 Set the default symbol set. Set the default number of lines per page.
Page 224 Using Printer Management Utility Font Information You can check the list of PCL fonts. Procedure ➜ Click the “Print” tab, and then click Font Information in the menu. A list of PCL fonts is displayed. 12-29...
Page 225: Report Types
Note There are cases when reports cannot be printed, such as when this machine is processing a job. 12-30 Using Printer Management Utility Report Types Select to print the device configuration information. Select to print the PCL demo page. Select to print the PCL font list.
Page 226: Scan Tab
Using Printer Management Utility 12.5.5 Scan Tab One-Touch Key Registration You can specify one-touch registration settings. Procedure ➜ Click the “Scan” tab, and then click the menu. Index [Apply] button Sub-Index One-Touch Key Registration Displays the assigned index names. You can select an index and change the name.
Page 227 The number of one-touch keys that can be registered in an index is 120 for individuals and 15 for groups. However, the total number of 60 group registrations cannot be exceeded. 12-32 Using Printer Management Utility Displays an icon indicating the transmission method for the one- touch key. Scan to E-mail icon...
Page 228 Using Printer Management Utility One Time Registration You can specify settings for temporary registration keys. Procedure ➜ Click the “Scan” tab, and then click menu. One Time Registration area Destination [Delete] button Memo For the temporary registration procedure, refer to “Temporary Registration”...
Page 229: Administrator Mode
Time (Sleep) Disable Auto Low Power and Sleep mode when job is in memory. 12-34 Using Printer Management Utility User’s Choice, and then click Set the time until this machine enters Low Power (Power Save) mode. Settings: 10 to 240 (minutes) Set whether this machine will enter Low Power (Power Save) mode if there are locked jobs or jobs in the memory.
Page 230 Using Printer Management Utility Account Change Auto Reset User’s Choice – User’s Choice 2 You can specify settings for this machine. Procedure ➜ Click the “System” tab, click Choice 2 in the sub-menu that appeared. Priority Exit Tray Intelligent Sorting...
Page 231: Administrator Settings
Auto Lock Job Delete Lock Job Deletion Time Allow printing after Copy Track error. 12-36 Using Printer Management Utility Administrator Settings Set whether to disable Sleep mode. Settings: “Yes” or “No” Set the paper size that this machine identifies as A3 Wide paper.
Page 232 Using Printer Management Utility Screen Pattern Date & Time Setting Reprint Panel Reset Timer Time (Panel Reset Timer) Set the screen pattern that is used when printing data from a computer. Settings: “Gradation” or “Resolution” Set the date and time by entering the appropriate values in the “Year”, “Month”, “Day”, “Time”, and “Time Zone”...
Page 233 Language Selection 12-38 Using Printer Management Utility Printer Management Utility Set the refresh rate for Printer Management Utility pages. Settings: 30 to 7200 (seconds) Set the display language of Printer Management Utility. Settings: “US-English”, “UK-English”, “German”, “French”, “Italian”, “Dutch”, “Spanish”, “Danish”, “Czech”, or “Japanese”...
Page 234 Using Printer Management Utility Online Assistance You can specify various support information. Procedure ➜ Click the “System” tab, and then click Contact Contact Information Phone Internet Product Help Corporate Web Site Supplies and Accessories Online Assistance Enter the contact for directing inquiries about the product.
Page 235: File Tab
The boxes may not appear in some cases, such as when backup or restore is in progress using BOX Utility. 12-40 Using Printer Management Utility User Directory Displays the “PUBLIC” box and user box names that are registered. Click a box name to display a list of files in the box.
Page 236 Using Printer Management Utility File list page Select a box on the For the “PUBLIC” box, the file list page appears. For a user box, a page for entering a password appears. Enter the password, and then click the [OK] button to display the file list page.
Page 237 The files may not appear in some cases, such as when backup or restore is in progress using BOX Utility. While a user box or file is being accessed from Printer Management Utility, BOX Utility, or the control panel, you cannot delete boxes/files, change the user box names, or change passwords.
Page 238 Using Printer Management Utility File Storage Life You can set the storage period for files saved on the hard disk. Procedure ➜ Click the “File” tab, and then click File Storage Life File Storage Life Specify the storage period for files on the hard disk.
Page 239: Print Tab
➜ Click the “Print” tab, and then click Parallel Interface I/O Timeout 12-44 Using Printer Management Utility Local I/F in the menu. Set the communication mode. This only appears when the optional local interface kit is installed in this machine.
Page 240 Set the printer name. Settings: Up to 127 characters (alphanumeric characters only) Set the printer location. Settings: Up to 127 characters (alphanumeric characters only) Set the printer manufacturer information. Settings: Up to 127 characters (alphanumeric characters only) 12-45...
Page 241: Scan Tab
Monochrome (TIFF) Send Scanned File Separation E-mail Address (From:) 12-46 Using Printer Management Utility Scan in the menu. Enter the device name for this machine. The name entered here is the character string that is attached at the beginning of image file names created by the scan functions.
Page 242 Using Printer Management Utility One-Touch Key Registration – File Export The one-touch key registration information for this machine can be saved to a file. The information saved to a file can be loaded into this machine by clicking File Import...
Page 243 If there is one-touch key that is selected from this machine’s control panel, the one-touch key registration information is not overwritten. 12-48 Using Printer Management Utility One-Touch Key in the sub-menu that appeared. Click this button to specify the one-touch key information file.
Page 244 Using Printer Management Utility Prefix/Suffix Registration You can register prefixes and suffixes that are included in the destination information when Scan to E-mail is used. Procedure ➜ Click the “Scan” tab, and then click menu. Prefix Suffix Prefix/Suffix Registration Register the prefix for each data number.
Page 245: Network Tab
To apply changes to the “IP Address”, “Subnet Mask”, “Gateway Address”, and “DHCP” parameters, restart this machine (turn it off, then on again). 12-50 Using Printer Management Utility Common Setting, and then click Set the IP address for this machine.
Page 246 Accept IPP Jobs Operation Supported Common Setting, and then click Displays the URL of the printer with which data can be printed using IPP. Set whether to perform IPP printing. Settings: “Enable” or “Disable” Set whether to use the IPP reception function.
Page 247: Netware Configuration
Settings: “Auto Detect”, “Ethernet II”, “802.2”, “802.3”, or “SNAP” Select Bindery or NDS. Settings: “Both”, “NDS”, or “Bindery” Set the NetWare printer server name. Settings: Up to 63 characters (alphanumeric characters only) Set the NetWare printer server password. Settings: Up to 127 characters (alphanumeric characters only) Set the preferred NetWare printer server.
Page 248 The default value is 1 second. Settings: 1 to 65535 (seconds) Set the operation mode of the printer service. Settings: PServer or NPrinter Set the NetWare printer number. If set to 255, the number is automatically assigned. Settings: 0 to 255 Common Setting, and then click in the sub-menu that appeared.
Page 249 To apply changes to the “NetBIOS Name”, “Printing Service Name”, and “WorkGroup Name” parameters, restart this machine (turn it off, then on again). 12-54 Using Printer Management Utility Common Setting, and then click in the sub-menu that appeared. Set whether to use the Windows printing service.
Page 250 Using Printer Management Utility Common Setting – LDAP You can specify LDAP settings. Note In order for LDAP settings and network user authentication settings to be specified on this machine at the same time, the LDAP server and the server for network user authentication must be the same.
Page 251 For “GSS-SPNEGO”, the domain name and login name are required. The password may not be required. 12-56 Using Printer Management Utility Set the search start point for the LDAP search. Settings: Up to 255 characters Set the connection timeout for the LDAP server.
Page 252 Using Printer Management Utility E-mail / Internet FAX – Receive You can specify mail reception settings. Procedure ➜ On the “Network” tab, click Receive in the sub-menu that appeared. POP3 Server POP3 Login Name POP3 Password Mail Check Port Number...
Page 253 SMTP Connection Timeout Maximum E-mail Size Binary Division 12-58 Using Printer Management Utility E-mail / Internet FAX, and then click Set the IP address for the SMTP server. Set the port number for the SMTP server. (Normally, use the default value of 25.) Set the connection timeout for the SMTP server.
Page 254 Using Printer Management Utility E-mail / Internet FAX – E-mail Specify the subject and text of the e-mail message for Scan to E-mail operations. Procedure ➜ On the “Network” tab, click mail in the sub-menu that appeared. Subject Description E-mail / Internet FAX, and then click Enter the subject of the mail.
Page 255 ➜ On the “Network” tab, click Internet FAX Subject Description 12-60 Using Printer Management Utility E-mail / Internet in the sub-menu that appeared. Enter the subject of the mail. Settings: Up to 64 characters Enter the text of the mail.
Page 256 Using Printer Management Utility E-mail / Internet FAX – Print You can set the print settings for Internet FAX reception. Procedure ➜ On the “Network” tab, click in the sub-menu that appeared. Text Print Internet FAX Print Size E-mail / Internet...
Page 257 Port Number FTP Connection Timeout Passive Mode 12-62 Using Printer Management Utility Server, and then click in the sub-menu that appeared. Enter the IP address of the proxy server when one is used. Set the port number of the proxy server.
Page 258 Using Printer Management Utility FTP Server – FTP Server Registration You can register FTP servers. Procedure On the “Network” tab, click Registration To register a new FTP server, click an unregistered box (---). To change the settings for an FTP server that is already registered, click it.
Page 259 If “Yes” is selected, you can access the FTP server by double- clicking its IP address on the External Server Link page of Printer Management Utility. The External Server Link page can be displayed by clicking “External Server Link” in the menu on the “File”...
Page 260 Using Printer Management Utility TWAIN Configuration You can specify TWAIN scan settings. Procedure ➜ Click the “Network” tab, and then click menu. Operation Lock Time TWAIN Configuration Set the panel lock timeout for performing TWAIN scan operations from the computer.
Page 261 (If a certificate has been created, refer to “Page showing the settings” on page 12-68.) [Next] button 12-66 Using Printer Management Utility SSL/TLS To create a certificate, select “Create a Self-Signed Certificate”, and then click the [Next] button. A page used to create a self-signed certificate appears.
Page 262 Using Printer Management Utility Creating a Self-Signed Certificate Common Name Organization Organization Unit Locality State/Province Country Validity Start Date Validity Period (day) Encryption Strength Displays the IP address of this machine. Set the organization name used when creating a certificate.
Page 263 Page showing the settings When specifying SSL/TLS settings, the following page appears. Procedure ➜ To change or delete the certificate or change the encryption strength, click the [SSL/TLS Setting] button. 12-68 Using Printer Management Utility...
Page 264 Using Printer Management Utility Setting SSL/TLS Create a Self-Signed Certificate. Delete Certificate. Set Encryption Strength and Enable/Disable of SSL/TLS. Procedure ➜ Select the desired setting, and then click [Next]. If “Create a Self-Signed Certificate” was selected, the page shown in “Creating a Self-Signed Certificate”...
Page 265 Administrator mode. If the enable/disable condition of SSL/TLS was not changed, the specified SSL/TLS information is displayed. 12-70 Using Printer Management Utility Select whether to enable or disable the SSL/TLS function. Settings: “Enable” or “Disable” Select the encryption strength.
Page 266 Using Printer Management Utility User Authentication Network user authentication settings for scan functions and box functions can be specified. Note In order for LDAP settings and network user authentication settings to be specified on this machine at the same time, the LDAP server and the server for network user authentication must be the same.
Page 267 If user authentication is enabled, a page for entering the network user name and password appears when the [Scan] or [Box] key on this machine is pressed in order to enter Scan mode or Box mode. 12-72 Using Printer Management Utility...
Page 268: Using The Box Utility
Windows 98SE, Windows Me, Windows 2000, Windows XP, or Windows NT 4.0 (SP 6a or later) A TCP/IP network is required. The printer driver must be installed to print the images. Adobe Acrobat Reader or Adobe Acrobat (to display PDF files*) Adobe Acrobat 5.0 (to display thumbnails of PDF files)
Page 269: Supported File Formats
13.2 Supported File Formats The BOX Utility supports the following file formats. File Format JPEG TIFF 13.3 Installing the BOX Utility Note If other application programs are running, close them before starting the installation. If another application is running, the program may not be installed correctly.
Page 270: Using The Box Functions
Using the BOX Utility 13.4 Using the Box Functions To use BOX Utility, you must enable the box functions from this machine’s control panel. Setup procedure On this machine’s control panel, press the [Utility] key, touch [Admin. Mode], and then enter the administrator access code. Touch [Admin.
Page 271: Registering The Copier
13.5 Registering the Copier To retrieve image data on the copier hard disk, the copier must be registered in the utility program. Up to 10 copiers can be registered. Registration procedure Click the [Start] button, and then click “Programs” – “BOX Utility” – “BOX Utility”...
Page 272 Using the BOX Utility You can also edit or delete registrations and change the order that the registrations are displayed in the Register MFP Controller dialog box. Deleting registrations In the Registered Click the [Delete] button. Click the [OK] button in the confirmation dialog box. The registration is deleted.
Page 273: Connecting The Copier
13.6 Connecting the Copier Connect the copier to access the image data on the copier hard disk. Connection procedure On the “Communicate” menu, click “Connect”. You can also click on the toolbar. A dialog box used to select the destination appears. If multiple copiers are registered, select the copier to be connected from the Connecting MFP...
Page 274: Main Window
Using the BOX Utility 13.7 Main Window After connecting the copier and selecting a box, a list of image data is displayed. 13.7.1 Changing the Display Mode You can change the display mode of the main window. Procedure There are three image data display modes: icon display mode, detailed display mode, and thumbnail display mode.
Page 275 Detailed display mode In detailed display mode, the file name, the file size, the file type, and the date of registration for the image data files are listed. To sort the files, click the title (“Name”, “Size”, “Type”, or “Received”) at the top of the list.
Page 276: Common Operations In The Main Window
Using the BOX Utility You can specify the size of the thumbnails from the “Thumbnail Size” sub-menu of the “View” menu. Memo To display thumbnails of PDF files, Adobe Acrobat 5.0 must be installed. Otherwise, default images are displayed. 13.7.2 Common Operations in the Main Window You can perform the operations described below in all display modes.
Page 277 Dragging and dropping the file to another application ➜ You can drag and drop the file from the main window onto another application. By dragging and dropping the file onto an FTP application, e-mail transmission application, or Explorer, you can perform FTP transmission, e-mail transmission, or SMB transmission.
Page 278 Using the BOX Utility Deleting the image data file You can delete the file on the copier hard disk. Select the file that you wish to delete, and then click “Delete” on the “Command” menu. Or, press the [Delete] key on the computer keyboard. In the confirmation dialog box, click the [OK] button.
Page 279 Amount of disk space to use. Enable cache setting. Use cache for the next startup as well. [Reset Values] button Note If the cache function is enabled, images will be displayed faster. However, since the image is displayed using a temporary file, the image may not be displayed correctly if the image has been changed.
Page 280: Image Display Window
Using the BOX Utility 13.8 Image Display Window An image display window opens when you select a file from the main window, then click “Open” on the “Command” menu. You can perform the operations described below in the image display window.
Page 281 You can print the displayed image. On the “File” menu, click “Print”. The Print dialog box appears. Select the printer, print range, the number of copies, and then click the [OK] button. The image is printed on the specified printer.
Page 282 Using the BOX Utility Toolbar You can select frequently used commands using the icons on the toolbar of the image display window. Function Save As Print Show Image Information Zoom In Zoom Out Fit in Window Fit Width First Page Previous Page Next Page Last Page...
Page 283: Backing Up And Restoring Image Data
13.9 Backing Up and Restoring Image Data The BOX Utility allows backing up and restoring of image data on the copier hard disk (administrator only). 13.9.1 Backing Up Image Data All image files with TIF, PDF, and JPG extensions are backed up. The image files on the copier hard disk are copied to the computer hard disk with the folder hierarchy retained.
Page 284: Restoring Image Data
Using the BOX Utility Click the [Start] button. The backup operation starts. If the folder specified in the a dialog box for confirming the creation of a folder appears. Click the [Yes] button to create a new folder. When the backup operation is complete, a message appears. Memo During the backup operation, a new folder is created under the specified folder.
Page 285 If multiple copiers are registered, select the copier to be connected from the Connect Connect entered in “Registering the Copier” on page 13-4. Enter the administrator password for the copier in the In the Restore Folder backup file is stored. You can also specify the folder by clicking the [Browse] button.
Page 286: Creating Compact Pdfs
Using the BOX Utility 13.10 Creating Compact PDFs The BOX Utility allows you to convert PDF files on the copier hard disk to compact PDFs and save them to your computer. About Compact PDFs Compact PDF is a proprietary technology that determines the text and picture areas of scan data and applies the optimal compression on each area.
Page 287: If An Error Is Displayed
13.11 If an Error Is Displayed If an error occurs while using the BOX Utility, an error message and an error code are displayed. For details on the error codes, see the table below. Error Code 101-104 105-107 108-112, 404-406, 415, 502-508, 604, 611-625, 629-671, 674, 721-738, 820-937, 941, 943-953,...
Page 288 Using the BOX Utility Error Code 1301-1308, 1401-1403, 10001, 10002, 10101, 10102, 10501, 10503, 10504, 10515-10524, 10701, 21000-21011, 22000-22024, 23000- 23013, 25001-25200 Action The operation did not succeed. Please try again. 13-21...
Page 289 Using the BOX Utility 13-22...
Page 290: Troubleshooting
(password) may have been entered. Action Check this machine’s control panel. Check that the printer cable or network cable is connected properly. Check this machine’s control panel. Check that the printer cable or network cable is connected properly.
Page 291: Unable To Specify Desired Settings Or Unable To Print As Specified
Memo Some of the printer driver functions cannot be combined with other functions. For details, refer to “Items That Cannot Be Set Simultaneously” on page 5-20.
Page 292 Change the Copies setting. Check the document. Check the stapling position on “Page Layout” of the printer driver setup dialog box. Check each setting in the printer driver. Check the orientation setting. Check the punch position on “Page Layout” of the printer driver setup dialog box.
Page 293 256 MB memory must be installed on this machine. In addition, the hard disk must be added in the “Device Option Setting” tab of the printer driver. Troubleshooting Action • Add the necessary options. • Add the hard disk in the “Device Option Setting”...
Page 294: Specifications
16 pages/minute (for color) 35 pages/minute (for monochrome) × 600 dpi Notes The CPU of the main body is used. RJ45 (auto detection) Optional local interface kit is required. Built into the printer controller Remark 1-to-1 printing with the printer controller 15-1...
Page 295 Scan Functions Item Scan Speed Resolution Scan File Formats 15-2 Specifications 35 pages/minute × 600 dpi Color RGB 256 variations Grayscale 256 variations TIFF, PDF (MH, MMR, and JPEG), and JPEG Specifications Remark...
Page 296: Index
10Base-T/100Base-TX cable ...3-1 1st Page Only ... 5-9 About ...5-6 Accept IPP Jobs ...6-9 Access Code ... 5-6 Access Number ... 5-6 accessing Printer Management Utility ...12-1 accessories ...2-1 Acquire Selected File ... 8-61 Active Job Print ...12-17 Scan ...12-19 Add addr.
Page 297 Background Removal ... 8-14 backing up image data ... 13-16 Backup ... 13-16 basic setup of the scan functions ... 8-11 Binary Division ... 8-41 Black ... 8-14 Book Copy ... 8-16 booklet printing ... 5-13 Border Line ... 5-8 Box Function ...10-3 Box functions ...10-1 Box key ...
Page 298 Index Compatible ...3-4 Connect ...13-6 connecting the copier ...13-6 connecting to a computer ...3-1 Connection Timeout ...8-35 Connection timeout ...8-34 Consumable ...12-12 Copies ...5-5 copy track mode ...11-8 Counter List ...12-14 cover page ...5-18 Create one-touch ...8-37 creating user boxes ...8-57 Default Access Number ...5-6 Default Set PCL Setting ...12-28...
Page 299 Device Name ... 8-4 Device Option ... 5-6 Device Option Setting tab ...5-6 device options ... 5-7 DHCP server ... 6-2 Directory ...8-49 display mode ... 13-7 Distribution ...5-6 Distribution Color ... 11-9 Distribution Number ... 11-9 distribution number ... 11-9 Document Mode ...
Page 300 Index Environment Box Functions ...10-2 environment network printing ...6-1 scan functions ...8-2 error code ...13-20 error notification ...8-45 Ethernet cable ...3-1 Exposure Modes ...5-5 External Server Link ... 8-49 File Format ...8-14 file format ... 8-3 file list page ... 12-24 File Name ...8-62 file name ...8-4 File Size ...8-62...
Page 301 ... 8-15 Index List ... 8-15 Input Tray ... 12-8 Install BOX Utility ... 13-2 install printer driver ... 4-1 TWAIN driver ... 9-1 Installable Options ... 5-7 Installed Options ... 5-7 Interface Info ... 12-11 Internet FAX ...8-69 Internet FAX Print Size ...
Page 302 Index IPP printing ...6-8 Job History Print ...12-20 Scan ...12-22 job management ...11-1 Job Management tab ...5-6 Job Name ...11-7 job operations ...11-10 Job Owner ... 5-6 Job tab ...12-17 JPEG ...8-3 LDAP ...8-34 LDAP Search ... 8-33 LDAP search ...8-33 LDAP server ...8-33 LDAP Server Address ...
Page 303 NetBEUI ... 6-4 NetBIOS Name ... 6-5 NetWare ... 6-12 NetWare 4.x bindery emulation ...6-12 NetWare 4.x remote printer mode ... 6-16 NetWare 4.x/5.x/6 print server mode ... 6-18 NetWare 5.x/6 Novell Distributed Print Services (NDPS) ... 6-20 NetWare Configuration ... 12-52 NetWare Status ...
Page 304 Index OHP interleaving ...5-18 One Time Registration ... 8-29 one-touch key ...8-15 One-Touch Key Registration ... 8-25 File Export ...12-47 File Import ...12-48 one-touch key registration ...8-25 Online Assistance ... 12-16 operating environment ... 2-1 Operation Lock Time ...9-2 Operation Lock Time for TWAIN ...9-2 Operation Supported ...6-9 Option ...9-4 Option dialog box ...9-5...
Page 305 ... 4-15 Printer Figure ... 5-4 Printer Location ... 6-9 Printer Management Utility ... 12-1 Printer Management Utility Setting ... 12-38 Printer Manufacturer and Model ... 6-9 Printer Name ... 6-9 Printer Setting ... 7-1 Common Setting ... 3-4 Printer URI ...
Page 306 Index product overview ...1-1 Proof and Print ... 11-1 Proxy IP Address ...8-51 PUBLIC box ...8-58 Punch ...5-16 Punch Holes ...5-16 Quality tab ...5-5 Receive ...8-73 Received Time ...8-62 Register MFP Controller ...13-4 registering destinations in advance ...8-25 registering FTP servers ...8-48 registering the copier ...13-4 Reply-To address ...8-71 Report Types ...12-30...
Page 307 Scan to FTP Server ...8-6 Scan to HDD ...8-8 Scan to Internet FAX ...8-9 Scan to PC ...8-7 Scanned File Separation ... 8-12 Search Base ... 8-35 Search Root ... 8-34 searching the scanner ... 9-6 Select Color or Grayscale ... 5-5 Select destination screen ...
Page 308 Index system requirements BOX Utility ...13-1 Printer Management Utility ...12-1 System tab ... 12-7 tabs ...12-3 TCP/IP ... 6-2 Temp. Registration ...8-15 temporary registration ...8-29 Text ...5-9 Text Print ... 8-75 TIFF ...8-3 Timeout of SMTP Server ... 8-42 Toner Coverage ...12-15 troubleshooting ...14-1...
Page 309 User’s Choice 1 ... 12-34 User’s Choice 2 ... 12-35 Watermark ... 5-5 watermark ... 5-9 Web browser ... 12-5 Windows Configuration ...6-4 Windows printing ... 6-4 WorkGroup Name ... 6-5 16-14 Index 12-54...
Page 310 The information contained in this manual is subject to change without notice to incorporate improvements made on the product or products the manual covers. 4036-7708-01F 2004. 2...

This manual is also suitable for:

Km-c2230

Kyocera KM-4230 User Manual

1 Welcome

2 Before Using the Controller

11 Job Management

3 Connecting to a Computer

4 Installing the Printer Driver

5 Setting up the Printer Driver

6 Network Printing in a Windows Environment

12 Using Printer Management Utility

7 Specifying Printer Settings from the Control Panel

8 Using the Scan Functions

9 Scanning Images Using TWAIN (PC Scanning Function)

10 Using the Box Functions

13 Using the BOX Utility

14 Troubleshooting

15 Specifications

16 Index

Quick Links

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Summary of Contents for Kyocera KM-4230