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Ricoh FAX1800L Operating Instructions Manual

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Smt2AE-basic_FM.book Page 1 Friday, September 22, 2000 6:28 PM
FAX1800L
Operating Instructions
<Basic Features>
dr h 0 1 0n . e p s
Read this manual carefully before you use this product and keep it handy for future
reference.
For safety, please follow the instructions in this manual.

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  • Page 1 Smt2AE-basic_FM.book Page 1 Friday, September 22, 2000 6:28 PM FAX1800L Operating Instructions <Basic Features> dr h 0 1 0n . e p s Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.
  • Page 2 15-5, Minami Aoyama 1-chome, Minato-ku, Tokyo 107-8544, Japan Phone: +81-(0)3-3479-3111 Ricoh shall not be responsible for any damage or expense that may result from the use of parts other than recom- mended parts. For good copy quality, Ricoh recommends that you use genuine Ricoh toner.
  • Page 3 For good copy quality, Ricoh recommends that you use genuine Ricoh toner. Ricoh shall not be responsible for any damage or expense that might result from the use of parts other than genuine Ricoh parts in your Ricoh office product.
  • Page 4 Smt2AE-basic_FM.book Page 1 Friday, September 22, 2000 6:28 PM Introduction This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual.
  • Page 5 Smt2AE-basic_FM.book Page 1 Friday, September 22, 2000 6:28 PM Introduction This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual.
  • Page 6 Smt2AE-basic_FM.book Page 1 Friday, September 22, 2000 6:28 PM Introduction This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual.
  • Page 7 Smt2AE-basic_FM.book Page 1 Friday, September 22, 2000 6:28 PM In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. b means POWER OFF. Copyright © 2000 Ricoh Co., Ltd.
  • Page 8 Smt2AE-basic_FM.book Page 1 Friday, September 22, 2000 6:28 PM In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. b means POWER OFF.
  • Page 9 Smt2AE-basic_FM.book Page i Friday, September 22, 2000 6:28 PM How to Read This Manual How to Read This Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol.

  • Page 10: Table Of Contents

    Smt2AE-basic_FM.book Page ii Friday, September 22, 2000 6:28 PM TABLE OF CONTENTS Manuals for this machine ................. 1 Basic Features (This Manual) ............... 1 Advanced Features ..................1 1. Introduction Part Names....................3 Operation Panel ..................5 Symbols and Conventions Used in This Manual........7 2.
  • Page 11 Smt2AE-basic_FM.book Page iii Friday, September 22, 2000 6:28 PM 4. Troubleshooting Loading Paper in the Main Cassette............31 Adjusting the Volume and Sounds the Machine Makes (Function 92) 34 If an Indicator Lights on the Operation Panel........36 Communication Problems ..............37 Clearing a Document Jam ..............
  • Page 12 Smt2AE-basic_FM.book Page iv Friday, September 22, 2000 6:28 PM...

  • Page 13: Manuals For This Machine

    Smt2AE-basic_FM.book Page 1 Friday, September 22, 2000 6:28 PM Manuals for this machine There are the Basic Features manual and the Advanced Features manual for this machine. Please consult the manual that suits your needs. Basic Features (This Manual) The Basic Features manual explains the most frequently used fax functions and operations.
  • Page 14 Smt2AE-basic_FM.book Page 2 Friday, September 22, 2000 6:28 PM Chapter 8 Troubleshooting Explains about clearing a Jam in the optional second cassette, and reading er- ror reports. When these reports are printed out, check the report and take the appropriate action. Chapter 9 Maintaining Your Machine Explains about loading paper in the optional multipurpose feeder, cleaning the rollers and scanner and so on.

  • Page 15: Introduction

    Smt2AE-basic_FM.book Page 3 Friday, September 22, 2000 6:28 PM 1. Introduction Part Names T ST H 0 6 0E . e p s Second Paper Cassette (Option) Print Delivery Tray The optional Second paper cassette holds Copies, incoming faxes, and prints are more paper.
  • Page 16 Smt2AE-basic_FM.book Page 4 Friday, September 22, 2000 6:28 PM Introduction Main Switch The main switch turns your machine on and off. Operation Panel Key panel for operating the machine. Document Guide Match the document guide to the size of your original documents. Document Table Document table holds up to 30 sheets which are fed one at a time.

  • Page 17: Operation Panel

    Smt2AE-basic_FM.book Page 5 Friday, September 22, 2000 6:28 PM Operation Panel Operation Panel T ST S 0 2 0A . e p s Add Paper indicator Control Panel Display Lights when a cassette is empty. The Liquid Crystal Display guides you through tasks and informs you of the Add Toner indicator state of the machine.
  • Page 18 Smt2AE-basic_FM.book Page 6 Friday, September 22, 2000 6:28 PM Introduction { { { { On Hook Dial} } } } key Manual Receive indicator. Press the {On Hook Dial} key to dial a Lights when the reception mode is Tele- phone.

  • Page 19: Symbols And Conventions Used In This Manual

    Smt2AE-basic_FM.book Page 7 Friday, September 22, 2000 6:28 PM Symbols and Conventions Used in This Manual Symbols and Conventions Used in This Manual Documents: A document is anything you put on the feed table of your machine whether you are faxing it or copy- ing it.
  • Page 20 Smt2AE-basic_FM.book Page 8 Friday, September 22, 2000 6:28 PM Introduction...

  • Page 21: Faxing

    Smt2AE-basic_FM.book Page 9 Friday, September 22, 2000 6:28 PM 2. Faxing Types of Transmission There are two types of transmission. Memory Transmission When a fax message is stored in memory , then transmission starts automati- cally. It is convenient when you would like to take documents back in a hurry. You can send the same message to more than one destination in a single op- eration.

  • Page 22: Suitable Document Types

    Smt2AE-basic_FM.book Page 10 Friday, September 22, 2000 6:28 PM Faxing Suitable Document Types Do not place damaged pages in the automatic document feeder. • If pages are curled or dog eared, flatten them. • If pages are stuck together, shuffle the stack. •...

  • Page 23: Memory Transmission And Immediate Transmission

    Smt2AE-basic_FM.book Page 11 Friday, September 22, 2000 6:28 PM Memory Transmission and Immediate Transmission Memory Transmission and Immediate Transmission There are two ways to send a fax mes- Make sure that the machine is in sage. standby mode for faxing. •...
  • Page 24 Smt2AE-basic_FM.book Page 12 Friday, September 22, 2000 6:28 PM Faxing Insert the document face down Dial the number in one of the fol- into the feeder until the machine lowing ways. beeps. Then adjust the guides to TRANSMIT Y/START match the width of the document. 5551234kkkkkkkkkkkkk T ST H 1 1 0N .
  • Page 25 Smt2AE-basic_FM.book Page 13 Friday, September 22, 2000 6:28 PM Memory Transmission and Immediate Transmission Press the { { { { Start} } } } key. Reference Programming Quick Dial: see The machine will dial the destina- P.22 “Storing and Editing Fax tion's number.

  • Page 26: Canceling A Memory Transmission

    Smt2AE-basic_FM.book Page 14 Friday, September 22, 2000 6:28 PM Faxing Either : Canceling a Memory Transmission To erase a fax message stored in memory Before start is pressed A To erase a fax message stored in memory; press the { { { { Func- Press the { { { { Stop} } } } key, or remove tion} } } } { { { { 2} } } } { { { { 1} } } } and the { { { { Yes} } } } key.

  • Page 27: Immediate Transmission

    Smt2AE-basic_FM.book Page 15 Friday, September 22, 2000 6:28 PM Memory Transmission and Immediate Transmission Dial. Immediate Transmission TRANSMIT Y/START Immediate Transmission is conve- 5551234 nient when: • You wish to quickly check whether Press the { { { { Start} } } } key. you have successfully connected with the other party's fax machine.

  • Page 28: Very Fine Detail Faxing

    Smt2AE-basic_FM.book Page 16 Friday, September 22, 2000 6:28 PM Faxing Very Fine Detail Faxing So that text, diagrams and images Note stand out clearly in your document, Faxing at a higher resolution re- the machine automatically detects the quires more time. Frequent use of image density (contrast) and makes a high resolution could cause an in- compensation.

  • Page 29: Reception Modes

    Smt2AE-basic_FM.book Page 17 Friday, September 22, 2000 6:28 PM Reception Modes Reception Modes The machine can treat incoming fax Switching Between Fax and messages and telephone calls in three ways. Telephone Mode Auto mode The Manual Receive indicator is lit Use this mode if your line is shared when the machine is in Telephone by a fax machine and telephone.
  • Page 30 Smt2AE-basic_FM.book Page 18 Friday, September 22, 2000 6:28 PM Faxing...

  • Page 31: Setup

    Smt2AE-basic_FM.book Page 19 Friday, September 22, 2000 6:28 PM 3. Setup Initial Settings and Adjustments Before you connect your machine to Important the telephone system, you must enter The FAX NUMBER code is re- a few settings and make a few adjust- quired by international law.
  • Page 32 Smt2AE-basic_FM.book Page 20 Friday, September 22, 2000 6:28 PM Setup Press { { { { Function} } } } { { { { 6} } } } and enter the Press V V V V until the following dis- access code { { { { 2} } } } { { { { 2} } } } { { { { 2} } } } { { { { 2} } } } , and play is shown.
  • Page 33 Smt2AE-basic_FM.book Page 21 Friday, September 22, 2000 6:28 PM Initial Settings and Adjustments Press the { { { { No} } } } key to keep the FAX HEADER as is. Y/NEXTi SET FAX NUMBER Press the { { { { Yes} } } } key. FAX NUMBER KPAD kkkkkkkkkkkkkkkkkkkk...

  • Page 34: Storing And Editing Fax Numbers (Functions 31 & 32)

    Smt2AE-basic_FM.book Page 22 Friday, September 22, 2000 6:28 PM Setup Storing and Editing Fax Numbers (Functions 31 & 32) You can store numbers that you often Select a Quick Dial in any one of use in the ma chine's memory . A the following ways: stored number will remain in memo- •Press a Quick Dial key (e.g.

  • Page 35: Quick Dial Label

    Smt2AE-basic_FM.book Page 23 Friday, September 22, 2000 6:28 PM Storing and Editing Fax Numbers (Functions 31 & 32) Enter or edit the label using the Quick Dial Label Quick Dial keys and the ten key pad. See P.29 “Entering Charac- Use this function to print a sheet ters”...
  • Page 36 Smt2AE-basic_FM.book Page 24 Friday, September 22, 2000 6:28 PM Setup Press the { { { { Yes} } } } key. Press the { { { { Yes} } } } key. KPAD/N KPAD/hi kkkkkkkkkkkkkkkkkkkk PRINT LISTh/SEARCHi Note Do one of the following: To print a Speed Dial list, press •Enter the fax number you wish to the W key, and then the {Start}...

  • Page 37: Storing And Editing A Group Of Fax Numbers (Function 33)

    Smt2AE-basic_FM.book Page 25 Friday, September 22, 2000 6:28 PM Storing and Editing a Group of Fax Numbers (Function 33) Storing and Editing a Group of Fax Numbers (Function 33) Groups If you register the same destina- tion more th an once with a If you often broadcast messages to Speed Dial or Quick Dial in the same set of destinations, you...
  • Page 38 Smt2AE-basic_FM.book Page 26 Friday, September 22, 2000 6:28 PM Setup Registered items To program or edit a Quick Dial key for this group, press the { { { { Yes} } } } key. Note If you do not program or edit, Quick Dial: [01], [02], [03] press the {No} key and go to Speed Dial: [01], [02], [03]...

  • Page 39: Erasing Groups

    Smt2AE-basic_FM.book Page 27 Friday, September 22, 2000 6:28 PM Storing and Editing a Group of Fax Numbers (Function 33) Enter a fax number. Erasing Groups Note These steps describe how to erase sin- Enter a number in one of these gle numbers from a group.

  • Page 40: Programming The Group Key

    Smt2AE-basic_FM.book Page 28 Friday, September 22, 2000 6:28 PM Setup Programming the Group Key You can program 5 groups. However, if there is no room in Quick Dial keys, this group key is helpful. You can use Quick Dial 30 or one of User Function keys (F1 or F2) as the group key.

  • Page 41: Entering Characters

    Smt2AE-basic_FM.book Page 29 Friday, September 22, 2000 6:28 PM Entering Characters Entering Characters Use the ten key pad for entering num- In each of these features, you have to bers. Use Quick Dial keys 1 to 26 for store the OWN NAME or FAX NUM- entering letters, and Quick Dial key BER of various terminals that you 27 for spaces and Quick Dial key 28...
  • Page 42 Smt2AE-basic_FM.book Page 30 Friday, September 22, 2000 6:28 PM Setup...

  • Page 43: Troubleshooting

    Smt2AE-basic_FM.book Page 31 Friday, September 22, 2000 6:28 PM 4. Troubleshooting Loading Paper in the Main Cassette Pull out the paper cassette and place it on a flat surface. Note Remove any paper that may have dropped inside the machine in the area vacated by the paper cassette.
  • Page 44 Smt2AE-basic_FM.book Page 32 Friday, September 22, 2000 6:28 PM Troubleshooting If the metal base plate is raised, push it firmly down until it locks into place. T ST C 0 5 0N . e p s TSTC050N Prepare a stack of blank paper. For smoother operation, square the edges. T ST S 0 1 0N .
  • Page 45 Smt2AE-basic_FM.book Page 33 Friday, September 22, 2000 6:28 PM Loading Paper in the Main Cassette Replace the cassette cover. Note The frosted side of the cover must be face up when closed. T ST C 2 2 0N . e p s TSTC220N Replace the cassette.

  • Page 46: Adjusting The Volume And Sounds The Machine Makes (Function 92)

    Smt2AE-basic_FM.book Page 34 Friday, September 22, 2000 6:28 PM Troubleshooting Adjusting the Volume and Sounds the Machine Makes (Function 92) You can change the beeper (monitor) volume of the desired feature. The sound of signal transmissions. TRANS MONITOR The sound of signal receptions. RECV MONITOR The sound of signal on hook dialing.
  • Page 47 Smt2AE-basic_FM.book Page 35 Friday, September 22, 2000 6:28 PM Adjusting the Volume and Sounds the Machine Makes (Function 92) Adjust the dial monitor volume with the W W W W and V V V V keys, and then press the { { { { Yes} } } } key when finished.

  • Page 48: If An Indicator Lights On The Operation Panel

    Smt2AE-basic_FM.book Page 36 Friday, September 22, 2000 6:28 PM Troubleshooting If an Indicator Lights on the Operation Panel appears in the display: PRESS STOP KEY Press the {Stop} key. The Receive File indicator is lit: You have received a fax message which is now stored in the memory. See Chapter 4, ”Printing Message That Have Been Received into Memory (Substi- tute Reception)”in the Advanced Features manual.

  • Page 49: Communication Problems

    Smt2AE-basic_FM.book Page 37 Friday, September 22, 2000 6:28 PM Communication Problems Communication Problems appears in the ERROR PRESS STOP display: Press the {Stop} key. ERROR PRESS STOP KEY Causes: • A poor line caused the communi- cation to fail. • The line is noisy. Try to transmit the fax message again.

  • Page 50: Clearing A Document Jam

    Smt2AE-basic_FM.book Page 38 Friday, September 22, 2000 6:28 PM Troubleshooting Clearing a Document Jam When an original is jammed, CLEAR ORIGINAL is displayed, follow this pro- cedure to solve the problem. Note If copies, fax message or prints are jammed, follow the next procedure. Open the operation panel to an angle of about 45°...

  • Page 51: Clearing A Copy, Fax, Or Print Jam

    Smt2AE-basic_FM.book Page 39 Friday, September 22, 2000 6:28 PM Clearing a Copy, Fax, or Print Jam Clearing a Copy, Fax, or Print Jam When CLEAR COPY is displayed, follow this procedure to solve the problem. For clearing original jams, see the previous procedure. Main Machine Pull the front cover release lever towards you and open the front cover.
  • Page 52 Smt2AE-basic_FM.book Page 40 Friday, September 22, 2000 6:28 PM Troubleshooting Remove any jammed paper underneath. T ST J 1 7 0N . e p s Replace the toner cassette. Z ax t 0 1 0n . e p s Close the front cover. T ST C 3 9 0N .

  • Page 53: Cassette Entrance

    Smt2AE-basic_FM.book Page 41 Friday, September 22, 2000 6:28 PM Clearing a Copy, Fax, or Print Jam Cassette Entrance Remove the main cassette and place it on a flat surface. T ST C 2 0 0E . e p s Remove any paper from inside the machine. T ST J 0 8 0N .

  • Page 54: Upper Rear Unit

    Smt2AE-basic_FM.book Page 42 Friday, September 22, 2000 6:28 PM Troubleshooting Replace the main cassette. T ST C 2 3 0E . e p s Upper Rear Unit Lift back the document table. T ST F 0 5 0N . e p s Open the upper rear cover.
  • Page 55 Smt2AE-basic_FM.book Page 43 Friday, September 22, 2000 6:28 PM Clearing a Copy, Fax, or Print Jam Pull out any jammed paper. T ST J 1 1 0N . e p s TSTJ110N Close the upper rear cover. T ST J 1 3 0N . e p s TSTJ130N...

  • Page 56: Error Messages

    Smt2AE-basic_FM.book Page 44 Friday, September 22, 2000 6:28 PM Troubleshooting Error Messages The following messages may appear while you are operating or programming the machine. You cannot use the auto-dialer at the moment. CHECK AUTO-DIALING Use the ten key pad or the external telephone. No polling reception operations have been NO FILE EXISTS programmed.
  • Page 57 Smt2AE-basic_FM.book Page 45 Friday, September 22, 2000 6:28 PM Error Messages A cover is not closed properly. Check that all CLOSE COVER covers are closed. Machine cannot print a list/file, because the UNABLE USE PRINTER heater is not warm enough or printer is not ready.

  • Page 58: Solutions To Common Problems

    Smt2AE-basic_FM.book Page 46 Friday, September 22, 2000 6:28 PM Troubleshooting Solutions to Common Problems Problem Required Action STANDBY MODE Nothing happens when the Check the power cord. Is it properly plugged into the outlet? switch is turned on. Plug it in firmly. Switch the power on.
  • Page 59 Smt2AE-basic_FM.book Page 47 Friday, September 22, 2000 6:28 PM Solutions to Common Problems Problem Required Action The original is not pulled into The dialed number does not contain an PSTN access code or a pause. the auto document feeder. Include the PSTN access number and a pause before the tele- phone number.
  • Page 60 Smt2AE-basic_FM.book Page 48 Friday, September 22, 2000 6:28 PM Troubleshooting Problem Required Action Transmission cannot take place; The document is jammed in the feeder. appears. CLEAR ORIGINAL Remove the jammed document. See P.38 “Clearing a Docu- ment Jam”. The document may be longer than the maximum limit (see Chapter 11, “Document and Paper Specifications”in the Ad- vanced Features manual).
  • Page 61 Smt2AE-basic_FM.book Page 49 Friday, September 22, 2000 6:28 PM Solutions to Common Problems Problem Required Action Copy paper misfeeds occur fre- Is the proper paper in the paper cassette? quently. Paper size and weight must be within the standards set for this machine.

  • Page 62: Index

    Smt2AE-basic_FM.book Page 50 Friday, September 22, 2000 6:28 PM INDEX Add Paper indicator Editing Fax Numbers Add Toner indicator Group Arrow keys Quick Dial Numbers Auto Mode Speed Dial Numbers Energy Saver key Entering Canceling a Memory Transmission Characters Before start is pressed Symbols During Transmission Erasing...
  • Page 63 Smt2AE-basic_FM.book Page 51 Friday, September 22, 2000 6:28 PM Main Paper Cassette Second Paper Cassette Main switch Sending a Fax Manual Receive indicator Solutions to Common Problems Memory indicator Speed Dial Memory Transmission Speed Dial/Tel Directory key Multi-purpose Feeder Start key Stop key Suitable Document Type Symbols...
  • Page 64 Smt2AE-basic_FM.book Page 52 Friday, September 22, 2000 6:28 PM H546...

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