Brother MFC-7360N Advanced User's Manual
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- User manual (256 pages) ,
- Basic user's manual (162 pages) ,
- Advanced user's manual (64 pages)
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Summary of Contents for Brother MFC-7360N
- Page 1 ADVANCED USER’S GUIDE MFC-7360N MFC-7365DN MFC-7460DN MFC-7860DW Not all models are available in all countries. Version A USA/CAN...
- Page 2 In the Box Software User’s Guide Follow these instructions for Printing, Scanning, Network Scanning, Remote Setup, PC-Fax and using the Brother ControlCenter utility. Network Glossary This Guide provides basic information about advanced network features of Brother machines along with explanations about general networking and common terms.
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Page 3: Table Of Contents
Setting up the prefix number ................5 Changing the prefix number ................6 Mode Timer......................6 Security features Security........................7 TX Lock (MFC-7360N, MFC-7365DN and MFC-7460DN) ......7 Secure Function Lock 2.0 (MFC-7860DW) ............. 8 Setting Lock....................11 Restricting dialing ..................12 Sending a fax Additional sending options................... - Page 4 Receiving a fax Remote Fax Options....................22 Fax Forwarding....................22 Paging ......................23 Fax Storage ....................23 PC-Fax Receive ....................23 Changing Remote Fax Options ..............24 Remote retrieval ....................25 Remote fax commands..................27 Additional receiving operations................28 Printing a reduced incoming fax ..............28 Duplex (2-sided) printing for Fax mode (MFC-7365DN, MFC-7460DN and MFC-7860DW)........28 Setting the Fax Receive Stamp ..............28 Receiving a fax at the end of a conversation..........28...
- Page 5 Making copies Copy settings ....................... 43 Stop copying....................43 Enlarging or reducing the image copied ............43 Using the Options key ................... 45 Improving copy quality................... 46 Sorting copies using the ADF ................ 46 Adjusting Contrast and Brightness ..............46 Making N in 1 copies (page layout) ...............
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Page 7: General Setup
You can also change the ring volume through (For MFC-7360N, MFC-7365DN and the menu: MFC-7460DN) During a power failure the machine will retain Press Menu, 1, 3, 1. -
Page 8: Speaker Volume
Chapter 1 Automatic daylight Speaker volume savings time You can choose a range of speaker volume levels, from High to Off. You can set the machine to change Press Menu, 1, 3, 3. automatically for Daylight Savings Time. It will set itself forward one hour in the Spring, Volume and back one hour in the Fall. -
Page 9: Ecology Features
General Setup Ecology features Deep Sleep mode If the machine is in Sleep mode and does not Toner Save receive any jobs for a certain length of time, the machine will automatically enter Deep You can save toner using this feature. When Sleep mode, and the LCD will show Deep you set Toner Save to On, print appears Sleep. -
Page 10: Toner Settings
Stop. cartridge with a new one. Press OK. Note Press Stop/Exit. • The MFC-7360N, MFC-7365DN and MFC-7460DN can store up to 400 faxes in Note memory and the MFC-7860DW can store • If you continue printing in the Continue up to 500 faxes in memory. -
Page 11: Lcd Contrast
General Setup LCD Contrast Dial Prefix You can change the contrast to make the The Dial Prefix setting will automatically dial a LCD look lighter or darker. predefined number before every fax number you dial. For example: If your telephone Press Menu, 1, 5. -
Page 12: Changing The Prefix Number
Chapter 1 Mode Timer Changing the prefix number The machine has three mode keys on the (USA) Press Menu, 0, 5. control panel: FAX, SCAN, and COPY. (Canada) Press Menu, 0, 6. You can set how much time the machine Do one of the following: takes after the last Copy or Scan operation to ... -
Page 13: Security Features
If the LCD shows Verify:, re-enter the Scanning new password. Press OK. Note • To print the faxes in memory, turn off TX Press Stop/Exit. Lock. • If you forget the TX Lock password, please call Brother Customer Service. -
Page 14: Secure Function Lock 2.0 (Mfc-7860Dw)
Make a careful note of your password. If you forget it, you will have to reset the password administrator stored in the machine. For information about Press Menu, 1, 6, 1. how to reset the password call Brother Customer Service. Security 1.Function Lock Note Press a or b to choose Set Password. - Page 15 Security features Setting up the public user mode Press a or b to choose User01. Press OK. Public user mode restricts the functions that are available for Public users. Public users do Use the numeric keys to enter the user not need to enter a password to access the name.
- Page 16 Chapter 2 Turning Secure Function Lock off • If the function you want to use is restricted for all users, Not Available will appear Press Menu, 1, 6, 1. on the LCD and then the machine will go back to the Ready mode. You cannot Security access to the function you want to use.
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Page 17: Setting Lock
0-9. stored in the machine. Please call your Press OK. administrator or Brother Customer Service. While Setting Lock is On, you cannot change Re-enter your password when the LCD the following settings without a password: shows Verify:. -
Page 18: Restricting Dialing
Chapter 2 Restricting dialing Changing your Setting Lock password Press Menu, 1, 6, 2. This feature is to prevent users from sending a fax or call to a wrong number by mistake. Security You can set the machine to restrict dialing by 2.Setting Lock using the dial pad, One Touch and Speed Press a or b to choose Set Password. - Page 19 Security features Speed Dial restriction Press Menu, 2, 6, 3. Dial Restrict. 3.Speed Dial Press a or b to choose Off, Enter # twice or On. Press OK. Press Stop/Exit. Note • The Enter # twice setting will not work if you pick up the external handset or press Hook before entering the number.
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Page 20: Sending A Fax
Sending a fax Additional sending Make sure you are in Fax mode options Load your document. Press Menu, 2, 2, 1. Sending faxes using multiple settings Setup Send 1.Contrast Press a or b to choose Auto, Light or Before you send a fax, you can change any combination of these settings: contrast, Dark. -
Page 21: Changing Fax Resolution
Sending a fax Additional sending Changing Fax Resolution operations The quality of a fax can be improved by changing the Fax Resolution. Resolution can be changed for the next fax or for all faxes. Sending a fax manually To change the Fax Resolution setting for the next fax Manual transmission Manual transmission lets you hear the... -
Page 22: Dual Access
Chapter 3 Press Start. Before you begin the broadcast If you are using the scanner glass, One Touch and Speed Dial numbers must be press 1 to send a fax. stored in the machine's memory before they can be used in a broadcast. (See Storing One Replace the handset of an external Touch Dial numbers and Storing Speed Dial telephone. -
Page 23: Real Time Transmission
Sending a fax Real Time Transmission Canceling a Broadcast in progress While broadcasting you can cancel the fax When you are sending a fax, the machine will currently being sent or the whole broadcast scan the documents into the memory before job. -
Page 24: Overseas Mode
Chapter 3 Overseas Mode Delayed batch transmission If you are having difficulty sending a fax Before sending the delayed faxes, your overseas due to a bad connection, then machine will help you economize by sorting turning on Overseas Mode may help. all the faxes in the memory by destination and scheduled time. -
Page 25: Electronic Cover Page
Sending a fax Electronic cover page Enter your own comment using the dial pad. Press OK. This feature will not work unless you have already programmed your Station ID. (See Use the chart on Entering text in Appendix C the Quick Setup Guide.) of the Basic User's Guide for help entering characters. -
Page 26: Polling Overview
Chapter 3 Polling overview Press a or b to choose On (or Off). Press OK. Polling lets you set up your machine so other Press a or b to choose a comment. people can receive faxes from you, but they Press OK. - Page 27 Sending a fax Place the next page on the scanner glass, press OK. Repeat steps g and h for each additional page. The document will be stored in memory and wait to be polled. Note The document will be stored and can be retrieved from any other fax machine until you delete the fax from memory.
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Page 28: Receiving A Fax
• You can also enter an E-mail address if your machine has been configured for the Internet Fax feature. (For details about Internet Fax, see the Network User’s Guide. For information about Fax Forward to E-mail, see the Brother Solutions Center at http://solutions.brother.com/.) -
Page 29: Paging
Receiving a fax Paging Fax Storage When Paging is chosen, the machine dials The Fax Storage feature lets you store your the cell phone number you programmed. This received faxes in the machine’s memory. You activates your cell phone or pager so you will can retrieve stored fax messages from a fax know that you have a fax message in the machine at another location using the remote... -
Page 30: Changing Remote Fax Options
(For MFC-7360N, MFC-7365DN and If received faxes are left in the machine’s MFC-7460DN ) memory when you change to PC Fax The faxes stored in the machine’s memory... -
Page 31: Remote Retrieval
Press Menu, 2, 5, 2. failure before the fax is forwarded or a problem at the receiving machine. Remote Fax Opt (For MFC-7360N, MFC-7365DN and 2.Remote Access MFC-7460DN ) Enter a three-digit code using the The faxes stored in the machine’s memory numbers 0 –... - Page 32 Chapter 4 The machine signals if it has received Wait for a long beep, and then use the messages: dial pad to enter the number of the remote fax machine where you want No beeps your fax messages sent, followed by ## No messages received.
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Page 33: Remote Fax Commands
Receiving a fax Remote fax commands Follow the commands below to access features when you are away from the machine. When you call the machine and enter your Remote Access Code (3 digits followed by l), the system will give two short beeps and you must enter a remote command. -
Page 34: Additional Receiving Operations
Chapter 4 Additional receiving Press Stop/Exit. operations Note When Duplex is turned on incoming faxes will automatically be reduced to fit the size Printing a reduced incoming of paper in the paper tray. Setting the Fax Receive If you choose On, the machine automatically Stamp reduces each page of an incoming fax to fit on one page of Letter, A4, Legal or Folio size... -
Page 35: Setting The Print Density
Receiving a fax Receiving faxes into memory Replace the external handset. when the paper tray is empty Setting the Print Density As soon as the paper tray becomes empty You can adjust the Print Density setting to during fax reception, the LCD shows No make your printed pages darker or lighter. -
Page 36: Polling Overview
Chapter 4 Polling overview Stop polling To cancel the polling process, Stop/Exit Polling lets you set up your machine so other while the machine is dialing. people can receive faxes from you, but they pay for the call. It also lets you call somebody To cancel all sequential polling receive jobs, else’s fax machine and receive a fax from it, press Menu, 2, 7. -
Page 37: Dialing And Storing Numbers
Dialing and storing numbers Telephone line After a few rings, the LCD will show the telephone number of your caller (and name, if services available). Once you answer a call, the Caller ID information disappears from the LCD, but the call information stays stored in the Caller Tone or Pulse (Canada only) ID memory. -
Page 38: Special Line Considerations
Chapter 5 Press a or b to scroll through the Caller Two-line telephone system ID memory to choose the Caller ID you A two-line telephone system is nothing more want to view, and then press OK. than two separate telephone numbers on the The LCD will show the caller's number same wall outlet. - Page 39 Dialing and storing numbers Installing machine, external two-line You can keep two-line telephones on other wall outlets as always. There are two ways to TAD and two-line telephone add a two-line telephone to the machine’s When you are installing an external two-line wall outlet.
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Page 40: Additional Dialing Operations
Chapter 5 Additional dialing Additional ways to operations store numbers Dialing access codes and Setting up Groups for credit card numbers Broadcasting You can combine more than one Quick Dial If you often want to send the same fax number when you dial. This feature may be message to many fax numbers you can set useful if you need to dial an access code for up a Group. - Page 41 Dialing and storing numbers For Speed Dial numbers, press (Address Book) and then enter the three-digit Speed Dial location. The LCD will display your chosen One Touch numbers with a l and Speed Dial numbers with a # (for example l006, #009).
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Page 42: Options For Setting Up Groups
Chapter 5 If you downloaded IFAX and E-mail options (MFC-7365DN, MFC-7460DN and MFC-7860DW) Options for Setting Up Groups The following chart shows the additional selections for setting up Group numbers after you download the IFAX and E-mail options for MFC-7365DN, MFC-7460DN and MFC-7860DW. Step 1 Step 2 Step 3... - Page 43 Dialing and storing numbers Use the dial pad to enter a Group To choose the fax/scan resolution for the number (1 to 8). Group number, go to the appropriate next Press OK. step, as shown in the following table. Press a or b to select one of the Option selected in Go to step following:...
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Page 44: Changing Group Numbers
Chapter 5 Select the PDF type from PDF or SPDF Note (Secure PDF) that will be used to send If the Group number you are trying to to your PC. change has been set to a fax forwarding Press OK and then go to step n. number, the LCD will ask you if you want to change the name or number. - Page 45 Dialing and storing numbers (For MFC-7365DN/7460DN/7860DW) Press a or b to select one of the If you want to change the fax resolution following: for the Group, press a or b to choose the Fax/IFAX resolution you want. Email Color PDF Press OK.
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Page 46: Deleting Group Numbers
Chapter 5 If you want to change the fax resolution Press Stop/Exit. for the Group, press a or b to choose the resolution you want. Press OK. For details, follow the directions beginning with step h in Options for Setting Up Groups. (See Options for Setting Up Groups on page 36). -
Page 47: Printing Reports
Printing reports Fax reports Press Stop/Exit. If you choose 6, 12, 24 hours, 2 or 7 days, the machine will print the report at the selected Some fax reports (transmission verification time and then erase all jobs from its memory. and fax journal) can be printed automatically If the machine’s memory becomes full with and manually. -
Page 48: Reports
Chapter 6 Reports How to print a report The following reports are available: For MFC-7360N, MFC-7365DN and MFC-7460DN, press Menu, 4. 1 Transmission For MFC-7860DW, press Menu, 5. Displays the Transmission Verification Report for your last outgoing 200 faxes Do one of the following: and prints the last report. -
Page 49: Making Copies
You can choose the following enlargement or temporary COPY keys. You can use different reduction ratios: combinations. Press 100%* MFC-7360N 97% LTRiA4 94% A4iLTR 91% Full Page 85% LTRiEXE 83% LGLiA4 MFC-7365DN, MFC-7460DN and... - Page 50 Chapter 7 Do one of the following: Press a or b to choose the enlargement or reduction ratio you want. Press OK. Press a or b to choose Custom(25- 400%). Press OK. Use the dial pad to enter an enlargement or reduction ratio from 25% to 400%.
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Page 51: Using The Options Key
Making copies Using the Options key Make sure you are in Copy mode. Use the Options key to quickly set the following copy settings temporarily for the next copy. Press Menu selections Options Page Press a or b, then press OK Press a, b, d or c, then press OK Quality Auto*... -
Page 52: Improving Copy Quality
Chapter 7 Improving copy quality Sorting copies using the ADF You can choose from a range of quality You can sort multiple copies. Pages will be settings. The default setting is Auto. stacked in the order 1 2 3, 1 2 3, 1 2 3, and so ... -
Page 53: Making N In 1 Copies
Making copies Making N in 1 copies To change the default setting follow the steps below: (page layout) Press Menu, 3, 3. You can reduce the amount of paper used Copy when copying by using the N in 1 copy 3.Contrast feature. - Page 54 Chapter 7 Place the next page on the scanner If you are copying from the scanner glass. glass: Press OK. Insert your document face down in the Repeat steps g and h for each page of direction shown below: the layout. ...
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Page 55: In 1 Id Copy
Making copies 2 in 1 ID Copy Press Start. The machine scans the other side of the card and prints the page. You can copy both sides of your identification card onto one page, keeping the original card Note size. When 2 in 1 ID Copy is chosen, the Note machine sets the quality to Photo and the... -
Page 56: Duplex Copying (1-Sided To 2-Sided) (Mfc-7365Dn, Mfc-7460Dn And Mfc-7860Dw)
Chapter 7 Duplex Copying Advanced Duplex Copy (short edge flip) (1-sided to 2-sided) (MFC-7365DN, 1 sided i 2 sided S MFC-7460DN and Portrait MFC-7860DW) If you want to use the duplex copy feature, load your document in the ADF. Duplex Copy (long edge flip) Landscape 1 sided i 2 sided L... -
Page 57: A Routine Maintenance
AC power outlet. WARNING Note DO NOT use cleaning materials that (For MFC-7360N, MFC-7365DN and contain ammonia, alcohol, any type of MFC-7460DN) To prevent you from losing spray, or any type of flammable substance any important messages, see... -
Page 58: Cleaning The Scanner
AC power outlet. Note (For MFC-7360N, MFC-7365DN and MFC-7460DN) To prevent you from losing any important messages, see Transferring your faxes or Fax Journal report in Appendix B of the Basic User's Guide. -
Page 59: Cleaning The Corona Wire
Routine maintenance Cleaning the corona wire In the ADF unit, clean the white bar (1) and the glass strip (2) underneath it with a soft lint-free cloth moistened with If you have print quality problems, clean the water. corona wire as follows: Open the front cover and leave the machine turned on for 10 minutes to cool down. - Page 60 Slowly take out the drum unit and toner Clean the corona wire inside the drum cartridge assembly. unit by gently sliding the green tab from left to right and right to left several times. CAUTION We recommend that you place the drum unit and toner cartridge assembly on a clean, flat surface with a sheet of Note...
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Page 61: Cleaning The Drum Unit
Routine maintenance Cleaning the drum unit Using both hands, slide the manual feed paper guides to the width of the paper that you are going to use. If you have print quality problems, the drum may have foreign material, such as glue from a label stuck on the drum surface. - Page 62 • DO NOT put more than one sheet of paper WARNING in the manual feed slot at any one time, as it may cause a jam. HOT SURFACE • If the paper in the manual feed slot is other than A4 or Letter size, the machine will After you have just used the machine, some stop the Drum Cleaning process and eject internal parts of the machine will be...
- Page 63 Routine maintenance Slowly take out the drum unit and toner Push down the green lock lever and take cartridge assembly. the toner cartridge out of the drum unit. CAUTION We recommend that you put the drum unit and toner cartridge assembly on a clean, flat surface with a sheet of disposable paper or cloth underneath it in case you IMPORTANT...
- Page 64 Turn the drum unit gear by hand while looking at the surface of the OPC drum (1). • To prevent damage to the machine from static electricity, DO NOT touch the electrodes shown in the illustration. When you have found the mark on the drum that matches the print sample, wipe the surface of the OPC drum with a Put the print sample in front of the drum...
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Page 65: Cleaning The Paper Pick-Up Rollers
Turn off the machine’s power switch. Unplug the power cord from the AC power outlet. Note (MFC-7360N, MFC-7365DN and MFC-7460DN) To prevent you from losing important messages, see Transferring your faxes or Fax Journal report in Appendix B of the... - Page 66 Pull the paper tray completely out of the Wipe the two pick-up rollers (1) inside of machine. the machine to remove dust. Tightly wring out a lint-free cloth soaked in lukewarm water, and then wipe the separator pad (1) of the paper tray with it to remove dust.
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Page 67: Checking The Machine
For MFC-7860DW, press Menu, 7, 2. • If you are returning your machine to Machine Info. Brother as part of the Exchange Service, 2.Page Counter pack only the machine. Keep all separate Press a or b to see Total, Fax/List, parts, including the drum unit, the toner Copy or Print. - Page 68 Put the protective material (1) in the Pack the AC cord and printed materials machine with the "REMOVE" text to the in the original carton as shown below: left, as shown in the illustration. FRONT Put the drum unit and toner cartridge assembly back into the machine.
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Page 69: B Glossary
Glossary This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. ADF (automatic document feeder) Broadcasting The document can be placed in the ADF The ability to send the same fax message and scanned one page at a time to more than one location. - Page 70 User’s Guides jack of your machine. with you. F/T Ring Time Journal Period The length of time that the Brother The pre-programmed time period machine pseudo/double-rings (when the between automatically printed Fax Receive Mode setting is Fax/Tel) to notify Journal Reports.
- Page 71 Glossary Menu mode Remaining Jobs Programming mode for changing your You can check which programmed fax machine’s settings. jobs are waiting in the memory and cancel the jobs individually. OCR (optical character recognition) Remote Access Code ScanSoft™ PaperPort™ 12SE with OCR or Presto! PageManager software Your own four-digit code (–...
- Page 72 Telephone Answer Code (Fax/Tel mode only) When the machine answers a voice call, it pseudo/double-rings. You can pick up at an extension telephone by pressing this code (#51). Tel Index List A listing of names and numbers stored in One Touch and Speed Dial memory, in numerical order.
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Page 73: Index
Index Drum unit checking (remaining life) ...... 61 cleaning .......... 53 Broadcasting ..........16 Dual access ..........16 canceling ..........17 Duplex copy ..........50 setting up Groups for ......34 Enlarge/Reduce key ........ 43 Canceling broadcast in process ......17 fax jobs in memory ........18 fax storage ..........23 Fax codes jobs awaiting redial .......18... - Page 74 reports ..........42 Groups for broadcasting ......34 Quality copying ........... 45 Quick dial HELP ............42 access codes and credit card numbers 34 Help List ..........42 broadcasting ......... 16 Hook key ..........31 using Groups ........16 Group dial setting up Groups for broadcasting ... 34 Jacks convert to RJ11 jack triplex adapter ........32...
- Page 75 Security restricting dialing ........12 Secure function lock administrator password ......8 Public user mode .........9 restricted users ........9 Setting lock ...........11 Setting up the password ......7 Sleep mode ..........3 Sort ............46 TAD (telephone answering device), external ............33 with two-line jack ........33 Telephone line converting wall outlets ......32 roll over lines .........32...
- Page 76 Dollard-des-Ormeaux, QC, Canada H9B 3H6 Visit us on the World Wide Web http://www.brother.com/ These machines are approved for use in the country of purchase only. Local Brother companies or their dealers will only support machines purchased in their own countries.