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Chapter 4: PDF Portfolios and combined
PDFs
In Acrobat Pro, you can easily create Adobe PDFs that include different types of files. You can package multiple files
of various types into a PDF Portfolio, in which each file appears separately and has its own pagination. You can also
convert and merge multiple files into a single merged PDF, in which converted documents flow into the PDF as
sequential pages.
PDF Portfolios
About PDF Portfolios
A PDF Portfolio contains multiple files assembled into an integrated PDF unit. The files in a PDF Portfolio can be in
a wide range of file types created in different applications. For example, a PDF Portfolio can include text documents,
e-mail messages, spreadsheets, CAD drawings, and PowerPoint presentations. The original files retain their individual
identities but are assembled into one PDF Portfolio file. You can open, read, edit, and format each component file
independently of the other component files in the PDF Portfolio.
Note: Acrobat Standard and Adobe Reader® users cannot create PDF Portfolios or edit the layout, colors, headers, and so on.
Depending on the circumstances, PDF Portfolios offer several advantages over merging multiple files into a single PDF:
Customize your PDF Portfolio with unique layouts and visual themes. Color palettes and
Layouts and themes
backgrounds provide more visual interest.
Add or remove files easily, without having to find and select all the pages that originated in that file.
Adding and deleting
Quickly preview component files without having to open them in their native applications.
Previewing
Change individual files within the PDF Portfolio without affecting the other files. For example, you can
Editing
renumber pages in one document without renumbering other documents in the PDF Portfolio. You can also edit non-
PDF files in their native applications from within a PDF Portfolio. Any changes you make are saved to the file within
the PDF Portfolio.
Share a PDF Portfolio with others and be sure that they are getting all the component parts. Publish a
Distribution
PDF Portfolio on a website for others to view.
Sort component files by categories that you can add to, delete, hide, and customize. Simply click a column
Sorting
name to sort the list.
Drag files to change their order. You can then define the new order as the initial sort order—the order in
Reordering
which files appear when someone opens the PDF Portfolio.
Print all the PDFs in a PDF Portfolio, or selected component PDFs.
Printing
Search one or all files in a PDF Portfolio. You can even search non-PDF component files.
Searching
Incorporating other formats
Independence from source files
are not changed when you create a PDF Portfolio. Changes you make to the component files within a PDF Portfolio
Add non-PDF files to an existing PDF Portfolio without converting them to PDF.
The source files of a PDF Portfolio—even existing files you add to the PDF Portfolio—
Last updated 10/11/2011
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