Page 1 MFC-9800 version A...
Page 2 Place of Purchase: * The serial number is on the back of the unit. Retain this manual with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service. ©1996-2001 Brother Industries, Ltd.
Page 3: Brother Numbers
MFC. Calls must be made from within that country. Brother fax-back system Brother Customer Service has installed an easy-to-use fax-back system, so you can get instant answers to common technical questions and product information for all Brother products.
Page 4: Ordering Accessories And Supplies
MFC. Calls must be made from within that country. For best quality results use only genuine Brother accessories, available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover or American Express credit card, you can order accessories directly from Brother.
Page 5: Compilation And Publication Notice
INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER’S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME...
Page 6 BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE This warranty gives you certain rights and you may also have other rights that may vary from state to state. This warranty is given only to the first end- use purchaser of the accompanying product (referred to in this warranty as “this Product”).
Page 7 MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, ARE HEREBY DISCLAIMED. This Limited Warranty is the only warranty that Brother is giving for this Product. It is the final expression and the exclusive and only statement of Brother’s obligations to you. It replaces...
Page 8 Authorized Service Centers, Distributors, Dealers, Agents or employees, shall create another warranty or modify this warranty. This warranty states Brother’s entire liability and your exclusive remedy against Brother for any failure of the MFC/Facsimile machine to operate properly. Neither Brother nor anyone else involved in the development, production, or delivery of...
Page 9: Quick Reference Guide
LCD returns to the Data and Time prompt and shows the new Receive mode. Brother fax-back system : In USA: In Canada: 1-800-681-9838 Brother Global Web Site : http://www.brother.com Frequently Asked Questions (FAQs) and Product Support: http://solutions.brother.com Brother Accessories & Supplies : In USA: http://www.brothermall.com...
Page 10: Storing Numbers
Storing Numbers Storing One Touch Dial Numbers Press Menu, 2, 3, 1. Press the One Touch key where you want to store the number. Enter a number (up to 20 digits), and then press Set. Enter a name (or leave it blank), and then press Set.
Page 11: Table Of Contents
Finding Information... 1-1 Conventions Used in this Manual... 1-1 Test Sheet Procedure and Product Registration (For USA Only) . 1-2 To Complete Your MFC-9800 Registration On-Line (For USA Only) ... 1-2 MFC-9800 Control Panel Overview ... 1-3 About Your Machines ... 1-5 Custom Features ...
Page 12 Recording Outgoing Message (OGM) on External TAD .. 2-10 Special Line Considerations ... 2-11 Roll Over Phone Lines... 2-11 Two-Line Phone System... 2-11 Converting Telephone Wall Outlets ... 2-11 Installing MFC, External Two-Line TAD, and Multi-Line Connections (PBX) ... 2-13 If You are Installing the MFC to Work with a PBX:...
Page 13 Setting Ring Delay ... 5-2 Setting F/T Ring Time (For FAX/TEL Mode Only)... 5-3 Easy Receive ... 5-3 Printing a Reduced Incoming Document (Auto Reduction) .. 5-4 Setting the Print Density... 5-4 Advanced Receiving Operations... 5-5 Operation from Extension Telephone ... 5-5 For FAX/TEL Mode Only ...
Page 14 Telephone Services ... 8-1 Custom Feature... 8-1 Distinctive Ring... 8-1 What Does Your Telephone Company’s What Does Brother’s “Distinctive Ring” Do? ... 8-1 Do You Have Voice Mail?... 8-2 Before You Choose the Ring Pattern to Register ... 8-2 Very Important ... 8-3 Registering the Distinctive Ring Pattern...
Page 15 Copy Contrast... 11-9 Paper Type... 11-9 For DOS Users... 12-1 How to Use the Brother MFC with Your DOS Application Software ... 12-1 What Does the Remote Printer Console Do? ... 12-1 T A B L E O F C O N T E N T S...
Page 16 Page Setup Section... 12-5 Font Configuration... 12-5 Other Configuration ... 12-6 Console Configuration Category ... 12-6 Using the Brother MFC as a Printer ... 13-1 Special Printing Features... 13-1 Windows Popular Printer Emulation Support ... 13-1 Remote Printer Console Program for DOS ... 13-1 Bi-directional Parallel Interface...
Page 17 Accessories Tab... 14-13 Paper Source Setting... 14-13 Default Source ... 14-13 Available Options... 14-13 Support ... 14-14 Brother Solutions Center ... 14-14 Web Update ... 14-14 Check Setting... 14-14 Features in the Printer Driver (For Windows General Tab ... 14-15 Printing Preferences ...
Page 18 Device Settings Tab... 14-20 Installable Options ... 14-20 Using the Windows Brother Control Center... 15-1 AutoLoad the Brother Control Center ... 15-1 How to Turn Off AutoLoad... 15-2 Using the Scan Keys... 15-2 Using the Control Panel Keys ... 15-2 Scan Image ...
Page 19 Custom ... 16-6 PreScanning an Image ... 16-7 Setting Up and Using PC-FAX (For Windows Introduction ... 17-1 Brother Resource Manager... 17-1 MFC Remote Setup... 17-2 PC FAX Sending (For Windows Setting Up User Information ... 17-3 Setting Up Sending... 17-4 Outside Line Access ...
Page 20 Main Features ... 18-1 To Access the On-Line Documentation... 18-1 To Install Automatic E-mail Printing Using the Brother MFC with a New Power Macintosh G3, G4 or iMac™/iBook ... 19-1 Set up Your USB Equipped Apple iMac™ or iBook with Mac OS 8.5/8.51/8.6/9.0/9.0.4/9.1 ... 19-1...
Page 21 Sending a Fax from Your Macintosh Setting Up Your Address Book... 19-5 Adding a New Member... 19-5 Adding a New Group ... 19-6 Using Brother TWAIN Scanner Driver with Your ® Apple Macintosh Accessing the Scanner... 19-8 Scanning a Document into Your Macintosh G3, G4 or iMac ...
Page 22 How to Replace the Toner Cartridge... 21-19 Replacing the Drum Unit... 21-21 Checking the Drum Life ... 21-22 Important Information ... 22-1 Standard Telephone and FCC Notices ... 22-1 Laser Safety ... 22-2 FDA Regulations... 22-2 Federal Communications Commission (FCC) Declaration of Conformity (For USA Only)...
Page 23: Introduction
Introduction Using This Manual Thank you for purchasing a Brother Multi-Function Center (MFC). This MFC has been designed to be simple to use, with LCD screen prompts to guide you through programming your MFC. However, you can use your MFC to its fullest potential by taking a few minutes to read this manual.
Page 24: Test Sheet Procedure And Product Registration (For Usa Only)
(For USA Only) After programming your Station ID, please fill out the TEST SHEET included with your MFC, and then fax it to Brother’s Automated Fax Response System as your first transmission. This will verify that your MFC is properly installed.
Page 25: Mfc-9800 Control Panel Overview
MFC-9800 Control Panel Overview One Touch Keys These 16 keys give you instant access to previously stored phone numbers. Reports Access the Reports menu so you can select reports to print: Help List, Auto Dial, Fax Activity, Transmission Verification and User Settings.
Page 26: Copy Keys
Scanner Keys: Scan to E-mail Press this key to start scanning an original into your E-mail application, setting it up automatically as an attachment. Scan Image Press this key to scan a color picture into your graphics application for viewing and editing.
Page 27: About Your Machines
Voice Mail will keep your MFC from receiving faxes. If you set Voice Mail and the Brother MFC to answer at the same number of rings, there is no way of knowing which one will answer first. It is important to remember that neither Voice Mail nor the MFC can pass the call back to the other after the call has been answered.
Page 28: Ecm (Error Correction Mode)
The receiving fax responds with fax receiving tones—loud, chirping sounds. A receiving fax chirps for about 60 seconds over the phone line, and the LCD shows RECEIVING. If your MFC is set to the FAX mode, it will answer every call automatically with fax receiving tones.
Page 29: Assembly And Connections
Paper Cassette Manual Test Sheet (For USA Only) If an item is missing, call Brother Customer Service at 1-800-284-4329 (in Note USA), 1-800-853-6660 (in Canada) or 1-514-685-6464 (in Montreal). Ordering Accessories and Supplies Whenever you transport the MFC, use the packing materials that came with your MFC.
Page 30: Choosing A Location
Choosing a Location Place your MFC on a flat stable surface, such as a desk. Select a place that is free of vibration and shocks. Place the MFC near a telephone jack and a standard, grounded power outlet. Choose a location where the temperature remains between 50°F and 90.5°F (10°–32.5°C).
Page 31: Important Safety Instructions
Important Safety Instructions When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following: Do not use this product near appliances that use water, in a wet basement or near a swimming pool.
Page 32: Assembly
Assembly Installing the Drum Unit Assembly (with Toner Cartridge) Unpack the drum unit assembly including the toner cartridge, and gently rock it from side to side five or six times to distribute the toner evenly inside the cartridge. To prevent damage to the drum, do not expose it to light for longer than a few minutes.
Page 33: Paper
Paper Acceptable Paper Paper Type Paper Cassette #1: cut sheet Manual Feed cut sheet Slot: envelopes post cards labels and transparencies We Recommend: Cut sheet: Labels: Transparencies: Paper Capacity of Paper Cassette Paper Cassette #1: Front Output Bin: Paper Specification for the Cassette Basis Weight: Caliper: Moisture Content:...
Page 34: Manual Feed Slot
Manual Feed Slot Basis Weight: Caliper: Moisture Content: Fax messages can be received on Letter, Legal and A4 size paper. If you use legal or A4, change the Paper Size setting: (Menu, 1, 1) Loading Paper in the Paper Cassette Pull the paper cassette completely out of the MFC.
Page 35: Manual Feed Slot
Fan the paper well. Load paper in the paper cassette. Press down on the paper to flatten it in all four corners, keeping the paper level below the guide. The cassette can hold up to 250 sheets of 20 lb (75g/m paper.
Page 36: Connecting The Mfc
Connecting the MFC Connect the power cord. Connect the telephone line cord. Connect one end of the telephone line cord to the line jack on the MFC and the other end to a modular wall jack. Power Cord Telephone Line Cord WARNING The MFC must be grounded using a 3-prong plug.
Page 37: Connections
Connections Connecting an External Telephone Although your MFC does not have a handset, you can connect a separate telephone (or telephone answering device) directly to the MFC. Connect the modular plug on the telephone’s line cord to the jack labeled EXT. on the left side of the MFC.
Page 38: Recording Outgoing Message (Ogm) On External Tad
Do not connect a TAD elsewhere on the same phone line. illustration Plug the telephone line cord from the wall jack into the left side of the MFC, in the jack labeled LINE. Plug the telephone line cord from your TAD into the left side of the MFC, in the jack labeled EXT.
Page 39: Special Line Considerations
Special Line Considerations Roll Over Phone Lines A roll over phone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy. The calls are usually passed down or “rolled over” to the next available phone line in a preset order. Your MFC can work in a roll over system as long as it is the last number in the sequence, so the call cannot roll away.
Page 40: Installing Mfc, External Two-Line Tad, And Two-Line Telephone
Installing MFC, External Two-Line TAD, and Two-Line Telephone When you are installing an external two-line telephone answering device (TAD) and a two-line telephone, your MFC must be isolated on one line at both the wall jack and at the TAD. The most common connection is to put the MFC on Line 2, which is our assumption in the following steps.
Page 41: Multi-Line Connections (Pbx)
Multi-Line Connections (PBX) Most offices use a central telephone system. While it is often relatively simple to connect the MFC to a key system or a PBX (Private Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the MFC for you.
Page 42: On-Screen Programming
On-Screen Programming User-Friendly Programming We have designed your Multi-Function Center with on-screen programming and a Reports key. User-friendly programming helps you take full advantage of all the menu selections your MFC has to offer. Since your programming is done on the LCD, we created step-by-step on-screen prompts to help you program your MFC.
Page 43: Menu Selection Table
Menu Selection Table You can probably perform most of these programming settings without the Owner’s Manual. To help you understand the menu selections, options and settings that are found in the MFC programs, use the Menu Selection Table below. Main Menu Submenu 1.
Page 44 Main Menu Submenu 1. GENERAL 5. CASSETTE SETUP (continued) 6. AUTO DAYLIGHT 7. TONER SAVE 8. SLEEP MODE 9. TONE/ PULSE (Canada Only) 0. LOCAL LANGUAGE (Canada Only) 2. FAX 1. SETUP RECEIVE 3 - 3 O N - S C R E E N P R O G R A M M I N G Menu Options Selections...
Page 45 Main Menu Submenu 2. FAX 2. SETUP (continued) SEND Menu Options Selections 1. CONTRAST AUTO S.LIGHT S.DARK 2. FAX STANDARD FINE RESOLUTION S.FINE PHOTO 3. DELAYED TIMER 00:00 4. DELAYED — 5. BATCH TX 6. REAL TIME NEXT FAX ONLY 7.
Page 46 Main Menu Submenu 2. FAX 3. SET (continued) AUTO DIAL 4. SETUP REPORTS 5. REMOTE FAX OPT 3 - 5 O N - S C R E E N P R O G R A M M I N G Menu Options Selections...
Page 47 Main Menu Submenu 2. FAX 6. REMAINING (continued) JOBS 0. MISCELLA- NEOUS 3. COPY 1. COPY MODE 2. CONTRAST 3. PAPER TYPE 4. PRINTER 1. PRINT OPTIONS 2. RESET PRINTER Menu Options Selections — — 1. DISTINCTIVE 2. CALLER ID DISPLAY # PRINT REPORT 3.
Page 48: Initial Setup
Initial Setup Getting Started Setting Paper Size You can use three sizes of paper for printing your faxes: letter, legal and A4. When you change the size of paper you have loaded in the MFC, you will need to change the setting for the paper size, so your MFC will know how to fit the incoming fax on the page.
Page 49: Setting Cassette Usage
Setting Cassette Usage The default setting of AUTO #2 if paper is out in Cassette #1 or if incoming faxes will fit best on the paper in Cassette #2. Choose CASSETTE#1 CASSETTE USAGE if you want to keep special paper in the other cassette and control when it is used.
Page 50: Setting Station Id
Setting Station ID You should store your name or (company name) and fax number to be printed on all fax pages you send. The telephone number you enter will be printed only on your cover pages and call back messages. (See , page 6-7.) Page Press Menu, 1, 3.
Page 51: Entering Text
Entering Text When you are setting certain menu selections, such as the Station ID, you may need to type text into the MFC. Most number keys have three or four letters printed above them. The keys for 0, #, and they are used for special characters.
Page 52: Setting The Ring Volume
Setting the Ring Volume Press Menu, 1, 4, 1. Press to select OFF, LOW, MED, or HIGH, and then press Set. Press Stop/Exit. Setting the Beeper Volume You can set the beeper to LOW, When the beeper is set to a key or make an error and when fax sending or receiving has finished.
Page 53: Toner Save
Toner Save You can conserve toner using this feature. When you set Toner Save to appears somewhat lighter. The default setting is OFF. Press Menu, 1, 7. Press to select (or OFF) and then press Set. Press Stop/Exit. Sleep Mode Setting the Sleep Mode reduces power consumption while the MFC is idle.
Page 54: Setup Receive
Setup Receive Receive Mode Settings Select Your Receive Mode There are three different receive modes for your MFC. You may choose the mode that best suits your needs by pressing Receive Mode repeatedly until the LCD shows the setting you want to use. MANUAL (manual receive) FAX ONLY...
Page 55: To Select Or Change Your Receive Mode
To Select or Change Your Receive Mode Press Receive Mode. The LCD shows your current selection. Continue to press Receive Mode until your new selection appears. After two seconds, the LCD returns to the date and time display, along with your new Receive Mode setting.
Page 56: Setting F/T Ring Time (For Fax/Tel Mode Only)
Setting F/T Ring Time (For FAX/TEL Mode Only) If you set the receive mode to FAX/TEL, you’ll need to determine how long the machine will send you its special double-ring when you have a voice call. This ringing happens after the initial ringing from the phone company. Only the machine rings, for 20, 30, 40 or 70 seconds;...
Page 57: Printing A Reduced Incoming Document (Auto Reduction)
Press Menu, 2, 1, 3. to select then press Set. Press Stop/Exit. Printing a Reduced Incoming Document (Auto Reduction) Your MFC can reduce the size of an incoming fax to fit the size of the paper you loaded. Select to turn on this feature. After you connect Cassette #2, you can turn on Automatic Reduction for each cassette.
Page 58: Advanced Receiving Operations
Advanced Receiving Operations Operation from Extension Telephone If you answer a fax call on an extension phone (or on an external phone in the EXT. jack), you can make your MFC take over by using the Fax Receive Code. When you press the Fax Receive Code (See Easy Receive, page 5-3.) If the machine answers a voice call and double-rings for you to take over, use the Telephone Answer Code # 5 1 to take the call at an extension phone.
Page 59: Printing A Fax In Memory
Printing a Fax in Memory If you have Fax Storage ON for remote retrieval, you can still print a fax from memory when you are at your MFC. (See Setting Fax Storage, page 9-2.) Press Menu, 2, 5, 4. Press Fax Start. After printing is finished, and then press Stop/Exit.
Page 60: Setting Up Sequential Polling Receive
PC, make sure the MFL Link Pro suite setting is ON. If you want faxes to print on your MFC when they arrive, you can switch MFL Link Pro suite mode to OFF. (See On-Line Documentation on the Brother CD-ROM.) Press Menu, 2, 1, 8. Pres to select and then press Set.
Page 61: Setup Send
Setup Send Before You Begin You can send a fax from the ADF (Automatic Document Feeder) or from the scanner glass. Sending Faxes Using Multiple Settings When you send a fax you can choose any combination of the available settings: add a cover page and select a comment;...
Page 62 Originals to be faxed must be from 5.8 to 8.5 inches wide and between 5 to 14 inches long. Insert originals face up, top edge first. Adjust the paper guides to fit the width of your original. Stagger the pages. Then place them in the ADF until you feel the first page lightly touch the feed roller.
Page 63: Faxing From The Scanner Glass
Faxing from the Scanner Glass You can use the scanner glass to fax one page at a time or pages of a book. Originals can be Letter or A4 size (8.5 inches to 11.7 inches). To use the scanner glass, the ADF must be empty. Document Cover Lift the document cover.
Page 64: Manual Transmission
Manual Transmission Manual transmission lets you hear the dial tone, ringing and fax receiving tones while sending a fax. Place the original face up in the ADF, or face down on the scanner glass. Press Hook for a dial tone. Dial the number you want to call (you can enter the digits using the dial pad, or you can enter a One Touch or Speed Dial number).
Page 65: Real Time Transmission
Real Time Transmission When you are sending a fax, the MFC will scan originals into memory before sending. Then, as soon as the phone line is free, the MFC will start dialing and sending the fax. If memory becomes full, the MFC will send the document in real time (even if TIME TX is set to OFF).
Page 66: Canceling A Job In Memory
Canceling a Job in Memory You can cancel tasks you’ve scheduled, such as Polling Transmit and faxes waiting in memory. If jobs are waiting, they will appear on the LCD; otherwise, the LCD will show NO JOB Press Menu, 2, 6. If you have more than two jobs waiting, use want to cancel, and then press Set.
Page 67: Fax Resolution
Fax Resolution When you have an original in the ADF or on the scanner glass, you can use the Resolution key to temporarily change the setting. Press Resolution repeatedly until the LCD shows the setting you want. —OR— You can change the default setting for all faxes. Press Menu, 2, 2, 2.
Page 68: Composing Your Own Comments
Most of the SETUP SEND you to make adjustments for each fax you send. However, you can set up your cover page and cover page comments in advance. The Cover Page Setup and Cover Page Message menu selections change the default settings. Composing Your Own Comments You can set up two custom comments.
Page 69: Always Send Cover Page
Always Send Cover Page Make sure the Station ID is set up. This feature does not work without the Station ID. (See Setting Station ID You can set the MFC to send a cover page whenever you send a fax. The number of fax pages is not included when you use this setting.
Page 70: Advanced Sending Operations
Advanced Sending Operations Overseas Mode After you send a fax using this feature, the feature turns itself off. Place the original face up in the ADF, or face down on the scanner glass. Press Menu, 2, 2, 0. Press to select and then press Set.
Page 71: Delayed Batch Transmission
Delayed Batch Transmission Before sending the delayed faxes, your Brother MFC will economize by sorting all the messages in memory by destination and scheduled time. All delayed faxes scheduled at the same time to the same fax number will be sent as one transmission.
Page 72: Auto Dial Numbers And Dialing Options
(See One Touch keys are the 16 keys (numbers 01–32) located on the left side of the control panel. (For USA only) One-Touch key 1 has been pre-programmed for the Brother fax-back system. Press Menu, 2, 3, 1.
Page 73: Storing Speed Dial Numbers
Storing Speed Dial Numbers You can store Speed Dial numbers, so you can dial by pressing only four keys (Search/Speed Dial, #, the two digit location, and Fax Start). The MFC has 100 Speed Dial locations. (See Press Menu, 2, 3, 2. Use the dial pad to enter a two-digit location (00–99), and then press Set.
Page 74: Dialing Options
Press Menu, 2, 3, 3. Select a One Touch key where you wish to store the Group number. For example, press One Touch key 02 for Group 1. Use the dial pad to enter the Group number, and then press Set. For example, press 1 for Group 1.
Page 75: Speed Dialing
When the LCD shows the name you want to call, press Fax Start to begin dialing. If you use the scanner glass, press Fax Start again. Speed Dialing Place the original face up in the ADF, or face down on the scanner glass. Press Search/Speed Dial, #, and then press the two-digit Speed Dial number.
Page 76: Broadcasting
Broadcasting Broadcasting is automatically sending the same fax message to multiple fax numbers. Using the Broadcast key, you can include Groups, One Touch locations, Speed Dial locations, plus up to 50 manually dialed numbers. However, available memory will vary with the types of jobs in memory and the number of locations used for broadcasting.
Page 77: Pause
Pause Press Redial/Pause to insert a 3.5 second pause between numbers. If you are dialing overseas, you can press Redial/Pause as many times as needed to increase the length of the pause. Fax Redial If you’re sending a fax manually and the line is busy, press Redial/Pause to try again.
Page 78: Telephone Services
Note What Does Brother’s “Distinctive Ring” Do? The Brother MFC has a Distinctive Ring feature that allows you to use your MFC to take full advantage of the telephone company’s Distinctive Ring service. You can dedicate the new phone number on your line to receiving only faxes.
Page 79: Do You Have Voice Mail
You can register only one Distinctive Ring pattern with the MFC. Some ring patterns cannot be registered. Please refer to some popular ring pattern examples that will be provided from the phone company in the USA and Canada that are shown in the Brother compatibility table below. Ring Pattern...
Page 80: Very Important
Very Important If you have Voice Mail, or a TAD (Telephone Answering Device) and want to keep one of your phone numbers dedicated only to fax calls, you must leave the MFC in MANUAL mode at all times while using the Distinctive Ring Feature. Here’s why: Manual mode will never pick up a call by itself, since it is «Neutral».
Page 81: Viewing Caller Id List
Caller ID service varies with different carriers. Call your local telephone company to determine the kind of service available in your area. Viewing Caller ID List Caller ID memory stores information for up to thirty calls; when the thirty-first call comes in, information about the first call is erased. You can scroll through Caller ID information to review those calls made to your MFC.
Page 82: Remote Fax Options
Remote Fax Options Fax Forwarding/Paging You cannot use Paging and Fax Forwarding at the same time. To use Paging or Fax Forwarding you must set Fax Storage to ON. Programming a Fax Forwarding Number When Fax Forwarding is set to ON, your MFC stores the received fax in memory.
Page 83: Setting Fax Storage
If your pager requires a PIN, enter the PIN, and then press #, press Redial/Pause, enter your fax number followed by # #, and then press Set. For example, 1 2 3 4 5 # Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # #. —OR—...
Page 84: Changing Remote Retrieval Access Code
Changing Remote Retrieval Access Code Enter your Remote Retrieval Access Code when the MFC picks up your call, so you can access features remotely. The access code is preset to 1 5 9 , however, you can change your access code. (See 5-5.) Press Menu, 2, 5, 3.
Page 85: Remote Commands
Remote Commands Follow the commands below to access features remotely. When you call the MFC and enter your Remote Retrieval Access Code (1 5 9 signal you with two short beeps to enter a remote command. Remote Commands Changing Fax Forwarding/ Paging setting 1 OFF...
Page 86: Retrieving Fax Messages
Retrieving Fax Messages Dial your fax number. When your MFC answers, immediately enter your Remote Retrieval Access Code (1 5 9 As soon as you hear two short beeps, use the dial pad to press 9 6 2. Using the dial pad, enter the number (up to 20 digits) of the remote fax machine where you want your fax messages forwarded, followed by # #.
Page 87: Printing Reports
Printing Reports MFC Settings and Activity Two reports require initial setup in the Menu: Transmission Verification Report and Fax Activity Report Interval. For initial setup: Press Menu, 2, 4, 1 . —OR— Press Menu, 2, 4, 2. Customizing the Transmission Verification Report You can use the Transmission Report as proof that you sent a fax.
Page 88: Using The Reports Key
Enter the time to begin printing, in 24-hour format, and then press Set. (For example: enter 19:45 for 7:45 PM.) Press Stop/Exit. Using the Reports Key Press Reports. to select the report you want, and then press Set. Press —OR— Enter the number of the report you want to print.
Page 89: Making Copies
Making Copies Basic Copy Operations You can use your MFC as a copier, making up to 99 copies at a time. The MFC can stack the copies or collate (sort) them. The scannable area of your MFC begins at approximately one-sixth inch (4mm) from the edge of the paper.
Page 90: Single Or Multiple Copies (Using The Scanner Glass)
Single or Multiple Copies (Using the Scanner Glass) If you want to sort multiple copies, use the ADF. (See , page 11-5.) (Using the ADF) Lift the Document Cover. White Film Using the document guide on the left, center the original face down on the scanner glass and close the Document cover.
Page 91: Temporary Copy Settings
Temporary Copy Settings You can improve your copies by using the Copy keys: Enlarge/ Reduce, Contrast, Options and Clear Settings. These settings are temporary, and the MFC returns to its default settings 45 seconds after it finishes copying. If you want to use these temporary settings again, place the next original in the ADF or on the scanner glass before the 45 seconds expire.
Page 92: Copy Contrast
Place the original face up in the ADF, or face down on the scanner glass. Use the dial pad to enter the number of copies you want (up to 99). Press Enlarge/Reduce. (Enlargement or reduction ratios appear.) Press to select 25%, 50%, 78%, 94%, AUTO, 100%, 104%, 150%, 200% 400%, or ZOOM, and then press Set.
Page 93: Using The Options Key
Using the Options Key Use the Options key to temporarily change the copy mode (resolution), contrast and special copy options. See the explanations below the table. Press Menu Selections Options OPT:# OF COPIES NO. OF COPIES:XX OPT:COPY MODE AUTO/TEXT/PHOTO OPT:STACK/SORT STACK/SORT OPT:SPECIAL OPT:PAPER TYPE THIN/PLAIN/THICK/ Copy Mode (Type of Original)
Page 94: Special Copy Options (Using The Adf)
Special Copy Options (Using the ADF) You can save paper by copying either two or four pages onto one page. Place the originals, face up in the ADF. Use the dial pad to enter the number of copies you want (up to 99). Press Options and to select Press...
Page 95: Poster
Poster You can create a poster size copy of a photograph. Special Copy Options (2 in 1, 4 in 1 or Poster) are not available with Enlarge/Reduce. Poster is not available for multiple copies. Poster copies require using the scanner glass. 11 - 7 M A K I N G C O P I E S...
Page 96: Paper Type
Paper Type You can use the following types of paper for copying. For the best print quality, select the type of media that you are using. THIN (16lb - 18.4lb) PLAIN (18.7lb - 25.3lb) THICK (25.6lb - 32lb) THICKER (32.3lb - 43lb) TRANSPARENCY Press Options and Set.
Page 97: Copy Mode (Type Of Original)
Copy Mode (Type of Original) You can select the Copy Mode for your type of original. The default setting is AUTO , which is used for originals that contain both text and photographs. is used for originals containing only text. Press Menu, 3, 1.
Page 98: For Dos Users
Application Software Before working with your application software that runs on DOS, check that the Brother MFC’s name appears in the printer selection of your application software. If the MFC is not listed, you must install the printer driver that corresponds to HP LaserJet’s emulations.
Page 99: Installing The Remote Printer Console
(You can also operate the program with the keyboard.) Follow these steps to install the remote printer console program: Make sure your Brother MFC is connected to your computer and is set to Online. Start your computer and go to the DOS prompt. If you are in Windows and return to the DOS prompt.
Page 100: Using The Remote Printer Console Main Program
2138112 Byte [↑/¬] Select [Enter] Setting [F1] Help [ESC] Exit You can directly control the Brother MFC, with Print Form. You can enter the setting mode to change other printer settings, such as, margin settings, continue mode, font and sleep mode.
Page 101: Remote Printer Console
Remote Printer Console Current Printer Status Information Item Default Media Type Regular Paper Feed Dual Upper Paper Cassette Lower Paper Cassette Emulation*1 Laser Jet Paper Size*1 Letter Orientation*1 Portrait Quality*1 Normal Copies*1 *1 The items can be set in the current printer status information dialog box. Printer Setup Category Print Setup Section Item...
Page 102: Page Setup Section
Page Setup Section Item Default Left Margin Right Margin Top Margin 0.5" Bottom Margin 0.5" Line / Page Xoffset Yoffset *1 These values (except Yoffset and Xoffset) are overidden by settings within your application software. *2 These values depend on the paper size settings. Font Configuration Item Default...
Page 103: Other Configuration
Other Configuration Item Default Auto LF Auto CR Auto Wrap Auto Skip Console Configuration Category File Function Environment Sets the Buzzer on/off, Color for Remote Print Console For more information on RPC, see the Help Information in the program. What This Item Does Selects Auto LF “On or Off”...
Page 104: Using The Brother Mfc As A Printer
It runs in the background and monitors the printer status as it reports the current status or errors on your PC screen. Bi-directional Parallel Interface The Brother MFC’s parallel interface enables it to send memory and printer setup information to the computer. Enhanced Memory Management...
Page 105: Printing From Your Pc
Printing From Your PC Multi-purpose Paper Cassette The MFC’s multi-purpose paper cassette can be adjusted to feed many sizes of paper: letter, legal, A4, B5 and A5 plain paper. When the MFC receives print data from your computer, it loads paper from the paper cassette. Insert the sheet of paper with the side you wish to print on face down in the paper cassette.
Page 106: Front Output Bin
Caution When you use manual duplexing, it is possible that a paper jam may occur or the print quality might not be satisfactory. (See Paper is Jammed in the Paper , page 21-4.) Cassette Front Output Bin The MFC ejects paper with printed surfaces face down into the output bin in the front of the MFC.
Page 107: Loading One Sheet Of Paper
Loading One Sheet of Paper You do not have to choose Manual Feed in the Setup dialog box of your printer driver. Insert the sheet of paper for Portrait (vertical) or Landscape (horizontal), with the side you wish to print on face up in the manual feed slot. Align the paper at the center of the manual feed slot and insert it all the way.
Page 108: Printing On Thicker Paper And Card Stock
Printing on Thicker Paper and Card Stock When the rear cover is lifted up, the MFC has a straight paper path from the manual feed slot to the rear of the printer. Use this paper feed and output method when you want to print on envelope, thicker paper or card stock. Select manual feed mode in the printer driver.
Page 109: Simultaneous Printing/Faxing
Simultaneous Printing/Faxing Your MFC can print data from your computer while sending or receiving a fax, or while scanning information into the computer. However, when the MFC is copying or receiving a fax on paper, it pauses the PC printing operation, and resumes when copying or fax receiving is complete.
Page 110: Printer Operation Key
Printer Operation Key Reset Key You can clear data from the memory. Printing the Internal Font List You can print a list of the MFC’s internal (or resident) fonts to see how each font looks before you select it. Press Menu, 4, 1, 1. Press Fax Start.
Page 111: Printer Driver Settings (For Windows ® Only)
The printer drivers are on the supplied CD-ROM. The latest printer driver can also be downloaded from the Brother Solutions Center at http://solutions.brother.com Features in the Printer Driver ®...
Page 112: Basic Tab
Basic Tab *1 Select the Paper size, Multiple Page and Orientation. *2 Select number of Copies and Media Type. *3 Select Paper Source, First Page and Other Pages. 14 - 2 P R I N T E R D R I V E R S E T T I N G S ( F O R W I N D O W S ®...
Page 113: Paper Size
Paper Size From the drop-down box select the Paper Size you are using. Multiple Page The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper or enlarging the image size for printing on page on multiple sheets of paper.
Page 114: Collate
Collate The collate selection is active if more than one copy is selected. With the collate check box selected, one complete copy of your document will be printed and then repeated for the number of copies you selected. If the collate check box is not selected then each page will be printed for all the copies selected before the next page in the document is printed.
Page 115: Advanced Tab
Advanced Tab Change the tab settings by selecting one of the following icons: *1 Print Quality *2 Duplex Printing *3 Watermark *4 Page Setting *5 Device Option Print Quality (*1) Resolution You can change the resolution as follows: • 300 dpi •...
Page 116: Print Setting
® Print Setting (For Windows 95/98/98SE/Me Users Only) Print Setting is used for optimizing your print quality for the type of document being printed (Photos, Graphics or Scanned Images). When you choose Auto (Recommended), the printer automatically prints with the most suitable print settings.
Page 117: Watermark (*3)
Watermark (*3) You can place a logo or text into your document as a Watermark by using a bitmap file as your source file or select one of the preset Watermarks. Print Watermark The Print Watermark feature offers printing choices of: On all pages On first page only From second page...
Page 118: Watermark Text
You can change the size and the position of the Watermark on the page by selecting the Watermark and clicking the Edit button. If you want to add a new Watermark, click the New button and select Text or Bitmap from the Watermark Style.
Page 119: Page Setting (*4)
Page Setting (*4) You can change the print size of your document with the Scaling feature. Check Off if you want to print the document as it appears on your screen. Check Fit to Paper Size, if your document has an unusual size, or if you have only the standard size paper.
Page 120: Device Options (*5)
Device Options (*5) Set one of the following Printer Functions: Quick Print Setup Administrator (For Windows Print Date & Time 14 - 10 P R I N T E R D R I V E R S E T T I N G S ( F O R W I N D O W S ®...
Page 121: Quick Print Setup
Quick Print Setup The Quick Print Setup feature allows you to quickly select driver settings. To view setting, simply click your mouse button on the task tray icon. This feature can be set to ON or OFF from the Device Options section. ®...
Page 122: Print Date & Time
Print Date & Time When enabled the Print Date and Time feature will automatically print the date and time from your computers system clock on your document. Click the Setting button to change the Date and Time Format, Position and Font. To include a background with the Date and Time select Opaque.
Page 123: Accessories Tab
Accessories Tab The Accessories Tab includes the settings for configuring the printer driver for the size of paper loaded in each paper source. This tab also installs any additional options into the driver settings. Paper Source Setting To configure the paper size for each paper source, highlight the source from the Paper Source Setting list.
Page 124: Support
Support The Support Tab provides driver version information and setting information. In addition there are links to the Brother Solution Center and Driver Update Web sites. Brother Solutions Center The Brother Solutions Center is a Web site offering information about your Brother product including FAQ’s , User Guides, Driver updates and Tips for...
Page 125: Features In The Printer Driver (For Windows ® 2000)
® Features in the Printer Driver (For Windows 2000) ® The Windows 2000 printer driver utilizes Microsoft’s uni-driver architecture. The following section describes the driver features and selections available for ® Windows 2000. General Tab Printing Preferences In the General tab, click the Printing Preferences... button to access the Layout tab.
Page 126: Layout Tab
Layout Tab *1 Orientation Select the Orientation, which is how your document will be positioned on the paper (Portrait or Landscape). Portrait Landscape ® 14 - 16 P R I N T E R D R I V E R S E T T I N G S ( F O R W I N D O W S O N L Y )
Page 127: Pages Per Sheet
*2 Pages Per Sheet You can select 1, 2, 4, 6, 9 or 16 pages to be printed on one sheet of paper. The image of each page will be reduced as needed to fit on the paper. 2 in 1 Paper/Quality Tab *1 Paper Source Possible paper sources are: Automatically Select, Auto, Upper Paper Tray,...
Page 128: Media
*2 Media For the best print quality, select the type of media you are using: Regular Thick Paper Thicker Paper Transparency When using ordinary plain paper, select Regular. When using heavier weight paper, envelopes, or rough paper, select Thick Paper or Thicker Paper. For OHP transparencies, select Transparency.
Page 129: Graphic
*2 Graphic Print Quality – You can change the resolution as follows: 600 × 600 dots per inch 300 × 300 dots per inch *3 Document Options Advanced Printing Features – You can Enable or Disable Advanced Printing Features from this selection. If you disable it, Page Order, Pages Per Sheet, Copy and Collate will be disabled.
Page 130: Device Settings Tab
Device Settings Tab Form To Tray Assignment – This selection assigns the paper size to each paper source. For auto paper selection (Automatically Select) to work properly, the paper size set for each source must match the actual size of paper loaded. The available options are: B5 (JIS) Executive...
Page 131: Using The Windows ® -Based Brother Mfl-Pro Control Center
Brother MFL-Pro Control Center Brother Control Center The Brother Control Center is a software utility that pops up on the PC screen whenever paper is placed in the automatic document feeder (ADF). This allows you to quite easily, with very few mouse clicks, access the most frequently used scanning applications.
Page 132: How To Turn Off Autoload
MFC to your Windows Drivers for your version of Windows keys, make sure the Brother Control Center application is running on your PC. (For details about how to configure the Brother Control Center buttons to launch the application of your choice using the Scan keys, see , Page 15-4 to15-6.)
Page 133: Scan Image
You can scan an original into your E-mail application as a file attachment. Although the Brother Control Center can be configured to send only black and white or color file attachments at one time, you can easily change this setting.
Page 134: Brother Control Center Features
Brother Control Center Features Auto Configuration During the installation process the Control Center checks your system to determine the default applications for E-mail, word processing and graphics viewer/editor. For example, if you are using Outlook as your default E-mail application, the Control Center automatically will create a link and a scanning application button for Outlook.
Page 135: Copy Operations
Copy—allows you to use the PC and any Windows printer driver for enhanced copy functions. You can scan the page on the Brother MFC and print the copies using any of the features of the Brother MFC printer driver—OR—you can ®...
Page 136: Setting Up The Scanner Configurations
If you see this screen it means you left-clicked a button in the Control Center window without first placing an original in the ADF. Place the original in the Brother machine’s ADF, and then click OK to return to the Control Center screen.
Page 137: Scan To File
Scan to File Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings…...
Page 138: Destination Folder
Destination Folder PaperPort Folder—Select this checkbox to scan the original into your PaperPort folder. Other Folder—Select this checkbox, to scan the original as another file type and/or into another directory/folder. File—If you selected Other Folder, from the pull-down list select the type of file: PaperPort Files (*.MAX) Self Viewing Files (*.EXE)
Page 139: Scanner Settings
Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings… button. E-mail Application E-mail Package—From the pull-down list, select your E-mail application.
Page 140: Conversion Options
Combine all files into one file when possible—Click this checkbox to combine all files of the same type into one file. (For Brother Color Models Only) Convert non-image files to color—Click this checkbox to convert all files that have been processed through OCR to color.
Page 141: Scan To Word Processor
Scan to Word Processor Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings…...
Page 142: Word Processor
OCR and document format that you want to use: OCR Package—From the pull-down list, select TextBridge Classic OCR if you want to use the OCR package that was installed with the Brother software. Click the OCR Settings… button to choose how the OCR application will read the pages you scan into your word processor application.
Page 143: User-Defined Button
User-Defined Button Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings…...
Page 144: Copy
Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings... button. Copy Settings Brother MFC-9800 Copies—Enter the number of copies you want to print. To change the copy options, click the Copy Options... button.
Page 145: Send A Fax
To change the fax options, click the FAX Options… button. Click the OK button when you are ready to save your FAX settings. The Brother PC-FAX Properties screen appears: Select the Paper Size and Orientation (Portrait or Landscape) and click OK.
Page 146: Using Scansoft™ Paperport For Brother And Scansoft™ Textbridge (For Windows Only)
Uninstall tab. Select PaperPort 16 - 1 USING SCANSOFT™ PAPERPORT ® (For Windows ® ® for Brother is a document management application. ® to view incoming faxes and scanned documents. ® program group. See On-Line Documentation for Multi- ® Owner’s Manual, including ScanSoft™...
Page 147: Viewing Items In Scansoft™ Paperport ® For Brother
• When you double-click a folder, its items (both PaperPort files) appear on the Desktop. • You can also use Windows Desktop View. ® USING SCANSOFT™ PAPERPORT FOR BROTHER AND SCANSOFT™ TEXTBRIDGE ® ® items (files created using ® item is represented by a small...
Page 148: Links To Many Other Applications
OCR is automatically installed with PaperPort ® Pro on your computer. ® uses the optical character recognition application ® (MAX) files in several different ways: ® FOR BROTHER AND SCANSOFT™ TEXTBRIDGE ® ® when ® item (which is really ® ®...
Page 149: Exporting Items In Other Formats
Select the OK button to save your file, or Cancel to return to the PaperPort without saving it. Accessing the Scanner To choose the Brother MFL Pro the “Select scanner”—OR—“Select source” option in your software. ® From the PaperPort window, select Acquire from the File drop-down menu or select the TWAIN or Scan button.
Page 150: Scanning An Image Into Your Pc
You can also type a value in the box to set the settings. 16 - 5 USING SCANSOFT™ PAPERPORT ® Pro offers 100 brightness settings (-50 to 50). ® FOR BROTHER AND SCANSOFT™ TEXTBRIDGE ® screen ® ® (FOR WINDOWS ONLY)
Page 151: Contrast
When scanning photographs or other images for use in a word processor or other graphics application, you should try different settings for the contrast, mode and resolution to see which settings best suit your needs. ® USING SCANSOFT™ PAPERPORT FOR BROTHER AND SCANSOFT™ TEXTBRIDGE ® ® 16 - 6 (FOR WINDOWS...
Page 152: Prescanning An Image
Markups pull-down menu and the Crop option in the Options pull-down menu to refine the image. 16 - 7 USING SCANSOFT™ PAPERPORT ® FOR BROTHER AND SCANSOFT™ TEXTBRIDGE You can crop the prescanned image ®...
Page 153: Setting Up And Using Pc-Fax (For Windows ® Only)
Setting Up and Using PC-FAX (For Windows Introduction This chapter outlines the basics of the Brother software, so you can get started using the Multi-Function Link instructions are in the On-Line Documentation section of the Brother CD-ROM that is included with your MFC.
Page 154: Mfc Remote Setup
MFC Remote Setup The MFC Remote Setup application allows you to quickly set up your machine by taking advantage of the ease and speed of programming on your PC. When you access this application, the settings on your machine will be downloaded automatically to your PC and displayed on your computer screen.
Page 155: Pc Fax Sending (For Windows ® Only)
PC FAX Sending (For Windows The Brother PC FAX feature allows you to use your PC to send a file. You can create a file in any application on your PC, and then send it as a PC FAX. You can even attach a cover page note.
Page 156: Setting Up Sending
Setting Up Sending To access the Sending tab from the Brother PC-FAX Setup dialog box by clicking the Sending tab. Outside Line Access Enter the number needed to access an outside line. This is sometimes required by the local PBX telephone system.
Page 157: User Interface
User interface To select User Interface for the sending dialog box. You have a choice of the Simple Style or the Facsimile Style. Simple Style Facsimile Style ® 17 - 5 S E T T I N G U P A N D U S I N G P C - F A X ( F O R W I N D O W S O N L Y )
Page 158: Setting Up Speed Dial
Setting Up Speed Dial Access the Speed Dial tab from the Brother PC-Fax Setup dialog box by clicking the Speed Dial tab. (To use the feature you must select the Facsimile Style user interface.) You can register any address or group on one of the ten Speed Dial buttons.
Page 159: The Address Book
The Address Book From the Start menu, select Programs, Brother, Brother MFL Pro Suite, and then click Address Book. The Brother Address Book dialog box will appear: ® 17 - 7 S E T T I N G U P A N D U S I N G P C - F A X ( F O R W I N D O W S...
Page 160: Setting Up A Member In The Address Book
Setting Up a Member in the Address Book In the Brother Address Book dialog box you can add, edit and delete stored information for members and groups. In the Address Book dialog box, click the The Brother Address Book Member Setup dialog box will appear: If you use the optional NC-8100h network board, see Chapter 14 in NC-8100h User’s Guide.
Page 161: Setting Up A Group For Broadcasting
If you repeatedly send the same PC-FAX to multiple recipients, you can combine members into a Group. In the Brother Address Book dialog box, click the The Brother Address Book Group Setup dialog box appears: Type the name of the new group in the Group Name field.
Page 162: Deleting A Member Or Group
Deleting a Member or Group To delete a Member or Group: Select the Member of Group you want to delete. Click the delete Click OK when the Delete OK? Dialog appears. Exporting the Address Book You can export the address book to an ASCII text file (*.csv). To export the current telephone book: If you are creating a Vcard, you must first select the member.
Page 163: Importing To The Address Book
Type the name of the file, and then select Save. Importing to the Address Book You can import ASCII text files (*.csv) or Vcards into your Address Book. To import an ASCII text file: From the Address Book select File, point to Import, and then click Text —OR—Click Vcard and go to Step 5.
Page 164: Setting Up Cover Page
Type the name of the file, and then select Open. Setting Up Cover Page Access the Brother PC-FAX Cover Page Setting from the FAX Sending dialog box by clicking . The Brother PC-FAX Cover Page Setup dialog box will appear: ®...
Page 165: From
You can enter information in each box. If you are sending a fax to multiple recipients, the recipient information will not Note be printed on the Cover Page. From You can enter information in each box. Comment Type the comment you want to add to the cover page. Select Cover Page Form Select the cover page form you want.
Page 166: Sending A File As A Pc-Fax Using The Simple Style
From the File menu, select Print. The Print dialog box will appear: Select Brother PC-FAX as your printer, and then click OK. The FAX Sending dialog box will appear: In the To: field, type the fax number of the receiving party. You can also use the Address Book to select destination fax numbers.
Page 167: Sending A File As A Pc-Fax Using The Facsimile Style
From the File menu, select Print. The Print dialog box will appear: Select Brother PC-FAX as your printer, and then click OK. The FAX Sending dialog box will appear: S E T T I N G U P A N D U S I N G P C - F A X ( F O R W I N D O W S ®...
Page 168: Redial
Setting Up Your MFC Press Menu, 2, 1, 8. Press to select Press Stop/Exit. Running PC-FAX Receiving Form the Start menu, select Program File, Brother, Brother MFL Pro Suite and then select “PC-FAX Receiving”. The PC FAX ® this Windows session.
Page 169: Setting Up Your Pc
Setting Up Your PC Right-click the PC-FAX and then click PC-Fax RX Setup. The PC-Fax RX Setup dialog box will appear: In Ring Delay, select the number of rings before your PC answers incoming calls. In Save file to, use the Browse button if you want to change the path where PC- FAX files will be saved.
Page 170: Using Automatic E-Mail Printing
Netscape Navigator Automatic E-Mail Printing can be configured for a multiple user account: In Brother Automatic E-Mail Printing you can set up more than one e-mail account on a single PC so you can print e-mail in each account automatically.
Page 171: Using The Brother Mfc With A New Power Macintosh G3, G4 Or Imac™/Ibook
USB cable that is no longer than 6 feet (1.8 meters). To work with your MFC your USB Equipped Apple up with Mac OS 8.5/8.51/8.6/9.0/9.0.4/9.1 (The Brother Scanner Driver works only with Mac OS 8.6/9.0/9.0.4/9.1) Using Brother Printer Driver with Your Apple ®...
Page 172 To print the document: From your Macintosh scanning application software such as Simple Text, click File menu and select Page Setup. You can change the settings for Paper Size, Orientation and Scaling, and then click OK. From your Macintosh scanning application software such as Simple Text, click File menu and select Print.
Page 173: Sending A Fax From Your Macintosh ® Application
Sending a Fax from Your Macintosh You can send a fax directly from your Macintosh following steps: Create a document in a Macintosh application. To begin the fax transmission, select Print from the File menu. The Printer dialog box appears: When Printer is selected, the top button shows Print and the Address button is grayed.
Page 174 Click Send Fax. The Send Fax dialog box appears: The Send Fax dialog box has two list boxes. The left box shows all the previously Stored Fax Numbers; the right box will show the Destination Fax Numbers as you select them. To address the fax, type a fax number in the Input Fax Number box.
Page 175: Setting Up Your Address Book
Setting Up Your Address Book You can add new members and groups to your Address Book, even while you are addressing a fax. Adding a New Member To add a new member to the Address Book, in the Facsimile dialog box click Address.
Page 176: Adding A New Group
Adding a New Group You can set up a group of multiple recipients. Click Group. The Group Setting dialog box appears. In the Group Name field, type a name for your Group. From the Stored Fax Numbers box select the recipients for your Group, and then click Your selection will appear in the box under the Group Name field.
Page 177: Using Brother Twain Scanner Driver With Your Apple ® Macintosh
Using Brother TWAIN Scanner Driver with ® Your Apple Macintosh The Brother MFC software includes a TWAIN Scanner driver for Macintosh ® This Macintosh TWAIN Scanner driver can be used with application that supports the TWAIN specification. You can use PaperPort U S I N G T H E B R O T H E R M F C W I T H A N E W P O W E R M A C I N T O S H ®...
Page 178: Accessing The Scanner
® Run your PaperPort right corner of your screen. The first time you use the Brother TWAIN driver, set it as the default by choosing the Select Source, and then click the PaperPort icon. Afterward, for each original you scan, choose Acquire Image by clicking ®...
Page 179: Settings In The Scanner Window
Settings in the Scanner Window Image Resolution Choose the scanning resolution from the Resolution pop-up menu. Higher resolutions take more memory and transfer time, but can achieve a finer scanned image. (Each model has different resolutions. See Specification.) Scanning Area Set the Size to one of the following: •...
Page 180: Business Card Size
Miscellaneous Brightness Adjust the brightness settings to obtain the best image. The Brother TWAIN Scanner driver offers 100 brightness settings (-50 to 50). The default value is 0, representing an “average” setting.
Page 181: Prescanning An Image
Insert original in the ADF of the Brother MFC again. Adjust the settings for Resolution, Color Type (Gray Scale), Brightness, Contrast, and Size in the Scanner Setup dialog box, as needed.
Page 182: Optional Accessories
The memory board is installed on the main controller board inside the machine. When you add the optional memory board, it increases the performance for both fax and printer operations. Model Name MFC-9800 with Standard Memory: 8MB In general, the DIMM must have the following specifications: Type:...
Page 183 Remove the screws securing the rear cover and remove the cover. Remove the screws securing the access plate and remove the plate. Disconnect the connector from the back up battery. Back Up Battery Back Up Battery O P T I O N A L A C C E S S O R I E S 20 - 2...
Page 184 To install the memory board onto the main controller board, plug the attached spacer into the connectors of the main controller board. WARNING Hold the memory board by its edges. Do not touch the surface of the board. Make sure the memory board is securely seated on the main controller board. Reconnect the connector to the back up battery.
Page 185: Paper Cassette #2 (Option)
Paper Cassette #2 (Option) You can purchase the Paper Cassette #2 accessory (LT400) to use as a third paper source. Cassette #2 holds up to 250 sheets of 20 lb. (75 g/m Paper Cassette #2: Basis Weight: Caliper: Moisture Content: Smoothness: We Recommend: Cut sheet:...
Page 186: Troubleshooting And Routine Maintenance
MFC often identifies the problem and displays an error message. The table below explains the most common error messages. You can correct most problems by yourself. If you need additional help, call the Brother fax-back system. In USA: In Canada:...
Page 187 If the MFC cannot reset itself and return to the date and time prompt, it will display MACHINE ERROR Brother Customer Service and tell them the MFC Error number at: In USA: In Canada: In Montreal: See page 21-4.
Page 188: Original Jams And Paper Jams
Error Messages Error Message Cause TONER EMPTY Toner cartridge is not installed. —OR— Toner is used up and printing is not possible. TONER LOW If the LCD shows you can still print. But the toner is depleted and the MFC is telling you that the toner will soon run out.
Page 189: Paper Jam
Paper Jam Before you can clear a paper jam error, you must find out where the paper is stuck. See the following three types of paper jams. WARNING Do not use force to pull the jammed paper from the paper tray because you may damage the MFC and cause toner to scatter on the next printed pages.
Page 190: Paper Is Jammed Near The Drum Unit
Paper is Jammed near the Drum Unit Open the front cover. Remove the drum unit but do not force it if it cannot be removed easily. Instead, pull the edge of the jammed paper from the paper cassette. Gently pull out the jammed paper. Reinstall the drum unit.
Page 191: If You Are Having Difficulty With Your Mfc
Printing or Receiving Faxes If your copy looks good, you probably had a bad connection, with static or interference on the phone line. If the copy looks bad, call Brother Customer Service at 1-800-284-4329 (In USA), 1-800-853-6660 (In Canada) or 1-514-685-6464 (In Montreal).
Page 192: Handling Incoming Calls
MFC, it may create a problem sending or receiving fax data. For Example: Your Brother machine handles the Caller ID subscriber services. However, if you subscribe to Call Waiting or some other custom service and its signal comes...
Page 193 62 printable lines. Adjust the top and bottom margins in your document to allow for this. Scanning Difficulties Make sure the Brother TWAIN Driver is selected as the primary source. In PaperPort select source, and then highlight the Brother TWAIN Driver and click Select.
Page 194 (Parallel Port Mode – ECP) If the MFC is not connected to your PC and you have loaded the Brother software, the PC will show “MFC Connect Failure” each time you restart Windows®. You can ignore this message or you can turn it off by deselecting the AutoLoad PopUp check box in the Brother Control Center.
Page 195: Paper Handling Difficulties
DIFFICULTY The MFC prints the part of my document but does not print the last page (The LCD shows REMAINED DATA). How can I change the user settings or default settings on the MFC? The MFC does not load paper. The LCD shows CHECK PAPER PAPER JAM.
Page 196 DIFFICULTY Printed pages contain white stripes. White Stripes or Faint lmages Printed pages are stained corona with toner or have vertical stripes. Dark Stripes or Toner Stains Printed pages have white spots in black text and graphic areas. White Spots Toner scatters and stains the printed page.
Page 197 DIFFICULTY Printed pages are marked at regular intervals. Example of Regular Marking Printed pages are blurred at the center or at either edge. Blurred Page Ghost images appear on printed pages. Ghost Images The drum unit is a consumable item and it is necessary to replace it periodically. T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E SUGGESTIONS Markings may disappear by themselves.
Page 198: Packing And Shipping The Mfc
Packing and Shipping the MFC Whenever you transport the MFC, use the packing materials that came with your MFC. If you do not pack the MFC correctly, you could void your warranty. Unplug the MFC from the telephone wall jack. Unplug the MFC from the AC outlet.
Page 199 Open the front cover. Remove the drum unit. Caution Remove the drum unit and toner cartridge assembly. Leave the toner cartridge installed in the drum unit. Place the drum unit and toner cartridge assembly into the plastic bag and seal the bag.
Page 200 Pack the drum unit, toner cartridge assembly parallel cable, telephone line cord, AC cord and printed materials in the original carton as shown below: If you are returning the MFC to Brother as part of the Exchange Service, pack Note only the MFC.
Page 201: Routine Maintenance
Lift the ADF unit. Clean the white roller and the glass strip under the roller with isopropyl alcohol on a lint-free cloth. ADF Unit If the screen still displays a scanner error, call Brother Customer Service for assistance at 1-800-284-4329 (in USA), 1-800-853-6660 (in Canada), or 1-514-685-6464 (in Montreal).
Page 202: Cleaning The Printer
Cleaning the Printer Caution Do not use isopropyl alcohol to remove dirt from the control panel. It may crack the panel. Do not use isopropyl alcohol to clean the scanner window or toner sensor. Do not touch the scanner window with your finger. The drum unit contains toner, so handle it carefully.
Page 203: Cleaning The Drum Unit
Cleaning the Drum Unit We recommend placing the drum unit on a drop cloth or large disposable paper to avoid spilling and scattering toner. Clean the primary corona wire inside the drum unit by gently sliding the tab from right to left several times. Return the tab and snap it into the Home position ( ).
Page 204: How To Replace The Toner Cartridge
How to Replace the Toner Cartridge WARNING Just after you use the MFC, some internal parts of the MFC will be extremely HOT! So, never touch the shaded parts shown in the illustration. Open the front cover and pull out the drum unit. Place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering the toner.
Page 205 MFC. If a toner cartridge is left unpacked for a long period of time, the toner life is shortened. You can use only a genuine Brother toner cartridge (TN-430 or TN-460), which is specially formulated to ensure top print quality. Using another brand of toner cartridge may void your MFC’s warranty.
Page 206: Replacing The Drum Unit
Reinstall the drum unit and close the front cover. Replacing the Drum Unit The MFC uses a drum unit to create print images on paper. If the LCD shows CHANGE DRUM SOON, the drum unit is near the end of its life and it is time to purchase a new one.
Page 207: Checking The Drum Life
Follow these steps to replace the drum unit: Open the front cover. Remove the old drum unit. Place the drum unit on a drop cloth or disposable paper to avoid scattering toner. Hold down the lock lever on the right and pull the toner cartridge out of the drum unit assembly.
Page 208: Important Information
To be certain of the number of devices you may connect to your line, as determined by the REN, you should contact your local telephone company to determine the maximum REN for your calling area. If MFC-9800 damages the telephone line, the telephone company may discontinue your service temporarily.
Page 209: Laser Safety
If they do, you will be notified in advance to give you an opportunity to maintain uninterrupted telephone service. If you experience trouble with MFC-9800, please contact a Brother Authorized Service Center for information on service or repair. The telephone company may ask that you disconnect this equipment from the line until the problem has been corrected or until you are sure that the equipment is not malfunctioning.
Page 210: Federal Communications Commission (Fcc) Declaration Of Conformity (For Usa Only)
Use of controls, adjustments or performance of procedures other than those specified in this maanual may result in hazardous invisible radiation exposure. Caution Changes or modifications not expressly approved by Brother Industries, Ltd. may void the user’s authority to operate the equipment. Internal laser radiation Max.
Page 211: Important
A shielded interface cable should be used to ensure compliance with the limits for a Class B digital device. Warranty You must use the IEEE-1284 shielded parallel cable provided by Brother Industries, Ltd. (See , page ii) Ordering Accessories and Supplies ®...
Page 212: Important Safety Instructions
Important Safety Instructions Read all of these instructions. Save them for later reference. Follow all warnings and instructions marked on the product. Unplug this product from the wall outlet before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. Do not place this product on an unstable cart, stand, or table.
Page 213 Unplug this product from the wall outlet and refer servicing to a Brother Authorized Service Center under the following conditions: When the power cord is damaged or frayed. If liquid has been spilled into the product. If the product has been exposed to rain or water.
Page 214: Trademarks
Trademarks Brother is a registered trademark of Brother Industries, Ltd. The Brother logo is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother Industries, Ltd. © Copyright 1996–2001 Brother Industries, Ltd. All rights reserved.
Page 215: Glossary
Broadcasting The ability to send the same fax message to more than one location. Brother Control Center A window that enables you to click on a button to choose the type of scanning operation you want to perform. If you set up the Control Center window to load each time you boot your PC, this window will appear each time you place a original in the ADF.
Page 216 Distinctive Ring A service purchased from your telephone company that provides another phone number on an existing phone line. The Brother MFC uses the new number to simulate a dedicated fax line. Dual Access Your MFC can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax or receiving or printing an incoming fax.
Page 217 The process of sending an electronic image of an original paper document into your computer. ® ® ScanSoft PaperPort for Brother Document management application where you can view received faxes and scanned originals. ® ® ScanSoft TextBridge Optional Character Recognition (OCR) software that converts a scanned image of text into text you can edit in your word processing application.
Page 218 True Type fonts The fonts that are used in the Windows Brother True Type fonts, more types of fonts will be available for Windows User Settings List Printed report of your MFC’s settings. G - 4 G L O S S A R Y 98 dpi.
Page 219: Specifications
Memory Capacity One Touch Dial Speed Dial Automatic Redial Auto Answer * “pages” refers to the “Brother Standard Chart No.1” (a typical business letter, Standard resolution). Specifications and printed materials are subject to change without prior notice. ITU-T Group 3 MH/MR/MMR/JBIG...
Page 220: Fax
Brother Printing System for Windows emulation mode of HP LaserJet IIP (PCL level 5e) ® Windows 95/98/98SE/Me/2000 and Windows ® Workstation Version 4.0 driver supporting Brother Native Compression mode and bi- directional capability ® ® Apple Macintosh QuickDraw OS 8.5/8.51/8.6/9.0/9.0.4/9.1 Bi-directional parallel (IEEE-1284);...
Page 221: Computer Requirements
Print Quality Print Speed Consumable Items Toner life expectancy will vary depending upon the type of average print job. Drum Unit Life Expectancy:up to 20,000 pages There are many factors that determine the actual drum life, such as temperature, humidity, type of paper, toner you use and number of pages per print job. True Type Fonts on CD- Computer Requirements Operating System...
Page 222: Parallel Interface
Parallel Interface Interface Connector Pin Assignment Pin No. Signal DATA STROBE DATA 1 DATA 2 DATA 3 DATA 4 DATA 5 DATA 6 DATA 7 DATA 8 ACKNLG BUSY SLCT AUTO FEED N.C. 0V (S.G.) 0V (S.G.) USB (Universal Serial Bus) Interface Pin Assignment Pin No.
Page 223: Resident Fonts
Resident Fonts The following bitmapped fonts are resident in the MFC. Brougham 10 (12 point) Brougham 12 (10 point) Letter Gothic 16.66 (8.5 point) (Portrait and Landscape are available for the above.) Symbol Sets/Character Sets *HP mode • ISO14 JIS ASCII •...
Page 224 The following table shows characters available only in the corresponding character set. The numbers at the top of the table are code values with which characters are to be replaced in the Roman 8 character set. For other characters, see character set of Roman 8. S - 6 S P E C I F I C A T I O N S...
Page 225: Index
1-2 warranties Canada vi Notice-Disclaimer of Warranties iii USA iv Brother Control Center using and configurating 15-1 to 15-15 canceling fax forwarding 9-4 fax jobs in memory 5-7 jobs awaiting redial 6-6 paging 9-4...
Page 226 printer 13-1, 14-1 scanner 16-4 drum unit checking remaining life 21-22 installing 2-4 replacing 21-21 dual access 6-4 Easy Receive 5-3 ECM (Error Correction Mode) 1-6 emergency numbers 22-1 envelopes, sizes 2-5 error messages on LCD 21-1 CHECK PAPER 21-1 NOT REGISTERED 21-2 OUT OF MEMORY 11-2 extension telephone, using 5-5...
Page 227 ® ™ Macintosh G3, G4 or iMac maintenance, routine 21-1 manual mode 5-1 transmission 6-4 manual feed slot 2-5, 2-7 multi-purpose sheet feeder 2-5, 2-6 ™ OCR (ScanSoft TextBridge One Touch numbers accessing with Shift key 7-1 changing 7-2 dialing 7-4 listing 10-2 storing 7-1 packing list 2-1...
Page 228 13-6 ® software (Macintosh faxing 19-3 scanner setting 19-9 Prescanning into Macintosh 19-11 printing with Brother driver 19-1 scanning with Brother TWAIN driver 19-7 ® software (Windows Brother Control Center 15-1 for DOS users 12-1 ® PaperPort for Brother 16-1...
Page 229: Remote Retrieval Access Card
Remote Retrieval Access Card If you plan to receive fax messages while away from your machine, carrying the Remote Retrieval Access Card printed below will serve as a convenient reminder of the retrieval procedures. Simply cut out the card and fold it to fit your wallet or organizer.
Page 230 Fold Fold R - 2 R E M O T E R E T R I E V A L A C C E S S C A R D...
Page 231 EQUIPMENT ATTACHMENT LIMITATIONS (For Canada Only) NOTICE: The industry Canada label identifies certified equipment. This certification means that the equipment meets telecommunications network protective, operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). The Department does not guarantee the equipment will operate to the user’s satisfaction.
Page 232 Brother International Corporation 100 Somerset Corporate Boulevard P.O. Box 6911 Bridgewater, NJ 08807–0911 USA Brother International Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, CANADA H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and CANADA only. We...

Brother MFC-9800 Owner's Manual

Introduction

Assembly and Connections

On-Screen Programming

Initial Setup

Setup Receive

Setup Send

Auto Dial Numbers and Dialing Options

Telephone Services

Remote Fax Options

Printing Reports

Making Copies

For DOS Users

Using the Brother MFC as a Printer

Printer Driver Settings (for Windows ® Only)

Using the Windows ® -Based Brother MFL-Pro Control Center

Quick Links

Related Manuals for Brother MFC-9800

Summary of Contents for Brother MFC-9800