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Brother MFC-9200C User Manual

Brother mfc-9200c: users manual
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Summary of Contents for Brother MFC-9200C

  • Page 1 MFC 9200C ®...
  • Page 2 Year 2000 Compliant Brother is addressing the Year 2000 related issues for all Brother fax machines and multi-function centers. Our focus is to ensure that our bundled third party software will continue to properly process date/time data after January 1, 2000.

  • Page 3: Brother Numbers

    Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to send faxes to any fax machine, not just the one from which you are calling.

  • Page 4: Ordering Accessories And Supplies

    Ordering Accessories and Supplies For best quality results use only genuine Brother accessories, available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover, or American Express credit card, you can order accessories directly from Brother.

  • Page 5: Compilation And Publication Notice

    LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50. Compilation and Publication Notice Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice.
  • Page 6 What Brother will do: Brother (or its Authorized evaluate your report of a possible defect to determine whether a defect exists, and if it does exist, Brother (or its Authorized Service Center) will repair or Brother’s Product with a product that performs the same functions and performs as well as the original Product.
  • Page 7 BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE or (iv) the warranty period on your original Product has expired or has not been sufficiently validated with a copy of the proof of purchase (bill of sale). Brother Customer Representative will ship the exchange...
  • Page 8 In order to obtain warranty service, the MFC/Facsimile machine must be delivered or shipped freight prepaid by the end user/purchaser to a “Brother” Authorized Service Center, together with your Proof of Purchase in the form of a Sales Receipt.

  • Page 9: Quick Reference Guide

    Press 1 to select additional settings —OR—Press 2 if you are ready to fax. Enter the fax number. Press Start. Brother fax-back system : 1-800-521-2846 Brother Web Site : http://www.brother.com Real Time Transmission You can send faxes in real time.

  • Page 10: Dialing Operations

    Storing Numbers Storing One Touch Dial Numbers Press Function, 1, 5, 1. Press the One Touch key where you want to store the number. Enter a number (up to 20 digits) and press Set. Enter a name (or leave it blank) and press Set.

  • Page 11: Table Of Contents

    Choosing a Location... 2-2 IMPORTANT SAFETY INSTRUCTIONS ... 2-3 Release the Scanner Lock... 2-3 Paper... 2-4 About Brother Paper... 2-4 Paper Specifications for Paper Cassette and Manual Print Area... 2-6 Loading Paper in the Multi-Purpose Paper Cassette ... 2-7 Connecting the MFC... 2-8 Installing the Ink Cartridges...
  • Page 12 If you are installing the MFC to work with a PBX:... 2-16 Custom Features on a Single Line... 2-16 On-Screen Programming... 3-1 User-Friendly Programming ... 3-1 Function Mode... 3-1 Alternating Displays ... 3-2 Function Selection Table ... 3-2 1. Fax Functions... 3-2 2.
  • Page 13 Changing the Fax Receive Code... 5-4 Printing a Fax in Memory... 5-4 Polling... 5-5 Setting Up Polling Receive... 5-5 Setting Up Sequential Polling Receive ... 5-5 Canceling a Scheduled Job... 5-6 Setup Send ... 6-1 Before You Begin... 6-1 Sending Faxes Using Multiple Settings ... 6-1 Faxing from the ADF (Automatic Document Feeder) ...
  • Page 14 Storing Speed Dial Numbers ... 7-2 Changing One Touch and Speed Dial Numbers... 7-2 Setting Up Groups for Broadcasting ... 7-3 Dialing Options ... 7-4 One Touch Dialing ... 7-4 Speed Dialing ... 7-4 Broadcasting (Not Available for Color Fax) ... 7-4 Access Codes and Credit Card Numbers...
  • Page 15 Using the Options Key ... 10-4 2in1 ... 10-6 4in1 ... 10-6 Poster... 10-6 Choosing the Quality... 10-7 Changing Default Copy Settings... 10-8 Paper Type... 10-9 Copy Quality ... 10-9 Color Adjustment ... 10-9 Copy Contrast... 10-10 Single Color (One Color) ... 10-10 Legal Limitations...
  • Page 16 PhotoCaputure Center Using PhotoCapture Center (For Windows Setting Up the MFC and PC to Work Together... 13-1 Using the Brother Machine with Your PC... 13-1 Before You Install Multi-Function Link Computer Requirements ... 13-2 Using a Bi-directional IEEE-1284 Compliant Parallel...
  • Page 17 Reset Key... 14-4 Ink Management Key ... 14-5 Turning Off Bi-directional Printing... 14-5 Printer Driver Settings ... 15-1 Using the Brother MFC9200C Series Printer Driver ... 15-1 The Paper Tab ... 15-1 Paper Size ... 15-2 User Defined Paper Size... 15-2 Orientation...
  • Page 18 Printing from your PC ... 15-9 Using the Windows Brother Control Center ... 16-1 AutoLoad the Brother Control Center ... 16-2 How to Turn Off AutoLoad... 16-2 Using the Scan Keys ... 16-2 Using the Control Panel Keys... 16-3 Scan Image ... 16-3 Scan/OCR ...
  • Page 19 Capturing An Image ... 17-10 To capture a frame as an image: ... 17-11 Using Multi-Function Link Introduction ... 18-1 Brother Resource Manager... 18-1 MFC Remote Setup... 18-2 Multi-Function Link Sending a Fax from Your PC ... 18-3 Sending a Fax from the Main Menu... 18-4 Sending a Fax from a Windows ™...
  • Page 20 Using Automatic E-Mail Printing... 20-1 For Windows Main Features ... 20-1 To Access the On-Line Documentation... 20-1 Using the Brother MFC with a New Power Macintosh G3, G4 or iMac Set up Your USB Equipped Apple G3,G4 or iMac Installing the Brother Printer and Scanner Drivers ... 21-1...
  • Page 21 Troubleshooting and Routine Maintenance ... 23-1 Troubleshooting... 23-1 Brother fax-back system... 23-1 Frequently Asked Questions (FAQs) ... 23-1 Brother Bulletin Board ... 23-1 Error Messages ... 23-2 Document Jams and Paper Jams... 23-4 Original is Jammed in the Top of the ADF Unit ... 23-4 Original is Jammed Inside the ADF Unit ...
  • Page 22 Printer... S-2 Printing ... S-2 Controller... S-2 Print Media ... S-3 Consumable Items ... S-3 Glossary... G-1 Index ... I-1 Remote Retrieval Access Card...R-1...

  • Page 24: Introduction

    Introduction Using This Manual Thank you for purchasing a Brother Multi-Function Center (MFC). This MFC has been designed to be simple to use, with LCD screen prompts to guide you through functions. However, you can use your MFC to its fullest potential by taking a few minutes to read this manual.

  • Page 25: Test Sheet Procedures (For Usa Only)

    Test Sheet Procedures (For USA Only) After programming your Station ID, please fill out the TEST SHEET included with your MFC and fax it to Brother’s Automated Fax Response System as your first transmission. This will verify that your MFC is properly installed.

  • Page 26: Mfc 9200C Control Panel Overview

    MFC 9200C Control Panel Overview 1 - 3 I N T R O D U C T I O N...
  • Page 27 One Touch Keys These 4 keys give you instant access to previously stored phone numbers. Shift To access memory locations 5 through 8 in the One Touch keys hold down the Shift key. Receive and Dialing Keys: Receive Mode Use to select how the MFC will handle incoming calls.

  • Page 28: About Fax Machines

    About Fax Machines If you’re a first-time fax machine user, fax operation might seem a little mysterious. Soon, you’ll recognize the unusual fax tones on your phone line, and be able to send and receive faxes easily. Fax Tones and Handshake When someone is sending a fax, the MFC sends fax calling tones, (CNG tones)—soft, intermittent beeps at 4-second intervals.

  • Page 29: Assembly And Connections

    FCC Emission Requirements when you connect the MFC to your computer using bi-directional IEEE-1284 compliant parallel cable. If an item is missing, call Brother Customer Service at 1-800-284-4329 (USA), Note 1-800-853-6660 (from within Canada) or 1-514-685-6464 (from within Montreal).

  • Page 30: Choosing A Location

    Choosing a Location Place your MFC on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the MFC near a telephone jack and a standard, grounded power outlet. Choose a location where the temperature remains between 50°F and 95°F (10°–35°C).

  • Page 31: Important Safety Instructions

    If the message “MACHINE ERROR AF” or “MACHINE ERROR AE” appears on the LCD, do not attempt to operate the machine. Call Customer Service for assistance. (See Brother Numbers, page i.) Scanner Lock Lever A S S E M B L Y A N D C O N N E C T I O N S...

  • Page 32: Paper

    Color Ink Jet Transparencies—fine mode (BPTRL for letter) Color Ink Jet Glossy Paper—superfine mode (BPGLL for letter) Brother coated (ink jet) paper is coated only on one side. Make sure this whiter (coated) side is face down when loading in the paper cassette, or manual feed slot.

  • Page 33: Paper Specifications For Paper Cassette And Manual Feed Slot

    Do not use the following types of paper and envelopes: Damaged, curled, wrinkled, or irregularly shaped paper and envelopes Extremely shiny or highly textured paper and envelopes Envelopes with clasps Envelopes of baggy construction Envelopes not sharply creased Embossed envelopes Paper and envelopes already printed with a laser printer Envelopes preprinted on the inside Paper and envelopes that cannot be arranged uniformly when stacked...

  • Page 34: Print Area

    Print Area The Print Area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet and envelopes. Cut Sheet unprintable area Paper Type Paper Size Letter, Legal Cut Sheet Executive Organizer K, L Envelopes...

  • Page 35: Loading Paper In The Multi-Purpose Paper Cassette

    Loading Paper in the Multi-Purpose Paper Cassette Before you install paper, please read Paper, pages 2-4 to 2-6. The paper cassette can hold up to 250 sheets of 20 lb. paper. Remove the paper cassette (lift up and pull out). Remove the cassette cover.

  • Page 36: Connecting The Mfc

    Slide the paper cassette into the MFC until it locks into place. Pull out the paper output tray extension. Connecting the MFC Telephone Line Cord Power Cord Connect the power cord. There is no ON/OFF switch. When you plug in the power cord, the power goes on and the LCD alternately shows: Connect the telephone line cord.

  • Page 37: Installing The Ink Cartridges

    Installing the Ink Cartridges Check that you turned on the power (by plugging in the power cord) and that the paper cassette is loaded with paper and installed in the MFC. The LCD alternately shows; Caution Close the document cover before you open the Scanner Cover. Press the blue Scanner Cover Release Button on the right side of the MFC...

  • Page 38: Important

    Important To prevent spilling ink and staining your hands and clothing, peel the sealing tape gently and slowly. Do not touch the ink opening on the cartridge or the removed tape. Each color has its own correct position. Match the markings of the color indicators on the cartridge holder as a guide.
  • Page 39 The LCD shows CLEANING BLACK. After the cleaning cycle is finished, the LCD shows PRESS START KEY. Press Start within one minute. The MFC starts printing the Test Sheet. Only during initial ink cartridge installation, the LCD shows: Check the print quality of the test sheet. If it is not good, clean the print head again by pressing 2.

  • Page 40: Connections

    Connections Connecting an External Telephone Although your MFC does not have a handset, you can connect a separate telephone (or telephone answering device) directly to your MFC. Connect the modular plug on the telephone’s line cord to the jack labeled EXT. on the left side of the MFC.

  • Page 41: Connections

    Connections Do not connect a TAD elsewhere on the same phone line. Plug the telephone line cord from the wall jack into the left side of the MFC, in the jack labeled LINE. Plug the telephone line cord from your TAD into the left side of the MFC, in the jack labeled EXT.

  • Page 42: Special Line Considerations

    Special Line Considerations Roll Over Phone Lines A roll over phone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy. The calls are usually passed down or “rolled over” to the next available phone line in a preset order. Your MFC can work in a roll over system as long as it is the last number in the sequence, so the call cannot roll away.

  • Page 43: Installing Mfc, External Two-Line Tad, And Two-Line Telephone

    Installing MFC, External Two-Line TAD, and Two-Line Telephone When you are installing an external two-line telephone answering device (TAD) and a two-line telephone, your MFC must be isolated on one line at both the wall jack and at the TAD. The most common connection is to put the MFC on Line 2, which is explained in the following steps.

  • Page 44: Multi-Line Connections (Pbx)

    Multi-Line Connections (PBX) Most offices use a central telephone system. While it is often relatively simple to connect the machine to a key system or a PBX (Private Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the MFC for you.

  • Page 45: On-Screen Programming

    On-Screen Programming User-Friendly Programming We have designed your Multi-Function Center with on-screen programming. User-friendly programming helps you take full advantage of all the functions your MFC has to offer. (See Using This Manual, page 1-1.) Since your programming is done on the LCD, we created step-by-step on-screen prompts to help you program your MFC.

  • Page 46: Alternating Displays

    Alternating Displays When you see alternating displays, the LCD sometimes alternates between the currently selected option, and a help message giving brief instructions about how to proceed. The display you’ll probably see most often is shown below. It appears when you place an original in the ADF to tell you that you can dial a number and send a fax, or you can make a copy.
  • Page 47 2. SETUP RECEIVE Function Description 1. RING DELAY Number of rings before MFC answers. 2. EASY RECEIVE Receives fax messages without pressing the Start key. 3. REMOTE CODE Enter code to activate the MFC from an extension phone. 4. REDUCTION Reduces size of image.
  • Page 48 4. REMAINING JOBS Function Description You can check which jobs are in memory, or cancel a delayed fax or polling job. 5. SET AUTO DIAL Function Description 1. ONE-TOUCH DIAL Dials numbers stored in memory by pressing only one key . 2.

  • Page 49: Printer Functions

    2. Printer Functions Function Description 1. TEST PRINT Use these functions when 2. VERTICAL ALIGN you need to adjust the print quality. 3. BI-DIR PRINT 3. Copy Functions Function Description 1. PAPER TYPE Identifies the type of paper in the cassette. 2.

  • Page 50: Photocapture Center ™ Functions

    5. PhotoCapture Center Function Description 1. PAPER TYPE Identifies the type of paper in the cassette. 2. QUALITY Selects Normal, High or Draft print. 3. BRIGHTNESS Adjusts the brightness. 4. CONTRAST Adjusts the contrast. 5. COLOR ADJUST Adjusts the amount of Red, Green or Blue in color printing.

  • Page 51: Initial Setup

    Initial Setup Getting Started Setting Date and Time Your MFC displays the date and time, and prints it on every fax you send. In the event of a power failure, you may have to reset the date and time. All other settings remain unaffected.

  • Page 52: Entering Text

    If your Station ID has already been programmed, the screen prompts “1” to make a change or “2” to exit without changing. Entering Text When you are setting certain functions, such as the Station ID, you may need to enter text into the MFC. Most number keys have three or four letters printed above them.

  • Page 53: Special Characters And Symbols

    Special characters and symbols , # or 0 Press repeatedly symbol you want, then press Press (space) ! “ # $ % & ’ ( ) * + , - . / Press # : ; < = > ? @ [ ] ^ _ Press 0 É...

  • Page 54: Speaker Volume

    Speaker Volume You can set the volume of the MFC one-way speaker. Press Function, 1, 1, 4. Press to select your volume setting (OFF, LOW, MED, or HIGH) and press Set. Press Stop to exit. Ring Volume You can set the volume of the ring or turn it off. Press Function, 1, 1, 5.

  • Page 55: Setup Receive

    Setup Receive Basic Receiving Operations Select Receive Mode There are three different receive modes for your MFC. You may choose the mode that best suits your needs by pressing Receive Mode repeatedly until the screen displays the setting you want to use. How it works The MFC automatically (automatic receive)

  • Page 56: Setting Ring Delay

    If you are changing the Receive Mode while in another operation, the LCD returns to that operation. 09/06 15:25 Current Receive Mode Setting Ring Delay The Ring Delay setting determines the number of times the MFC rings before it answers. If you have extension phones on the same line as the MFC, keep the Ring Delay default setting of 4.

  • Page 57: Printing A Reduced Incoming Document

    Printing a Reduced Incoming Document You can always reduce the size of an incoming fax to a fixed percentage, regardless of the size of the paper (up to legal) in your MFC. If you choose AUTO, your MFC chooses the level of reduction for you. Press Function, 1, 2, 4.

  • Page 58: Advanced Receiving Operations

    Advanced Receiving Operations Operation from Extension Telephone If you answer a fax call on an extension phone or on an external phone in the EXT. jack, you can make your MFC take over by using the Fax Receive Code. When you press the Fax Receive Code (See Easy Receive, page 5-2.) If you answer a call at an extension or external phone, and no one is on the line, assume you’re receiving a fax.

  • Page 59: Polling

    Polling Polling is the process of retrieving faxes from another fax machine. You can use your MFC to “poll” other machines, or you can have someone poll your MFC. All parties involved in polling must set up their fax machines to accommodate polling.

  • Page 60: Canceling A Scheduled Job

    Canceling a Scheduled Job You can cancel tasks you’ve scheduled, such as Delayed Fax or Polling Transmit. (See Checking the Job Status Press Function, 1, 4. Jobs waiting to be sent from memory appear on the LCD. If there are no jobs, the LCD shows “NO JOB WAITING”. If you have more than two jobs waiting, press want to cancel and press Set.

  • Page 61: Setup Send

    Setup Send Before You Begin You can send a fax from the ADF (Automatic Document Feeder) or from the scanner glass. Sending Faxes Using Multiple Settings When you send a fax you can choose any combination of the available settings: add a cover page and select a comment;...

  • Page 62: Faxing From The Scanner Glass

    Place the originals face up, top edge first Adjust the paper guides to fit the width of your original. Stagger the pages. Then place them in the ADF, until you feel the first page lightly touch the feed roller. Pull up the document stopper. Faxing from the Scanner Glass You can use the scanner glass to fax one page at a time or pages of a book.

  • Page 63: Fax Resolution

    Dial the fax number, then press Start. The MFC starts scanning the first page. To send a single page, go to Step 7 —OR— To send multiple pages, go to Step 6. Place the next page on the scanner glass and press Set. The MFC starts scanning. (Repeat Step 6 for each additional page.) Press Start to begin dialing.

  • Page 64: Manual Transmission (With An External Telephone)

    Manual Transmission (With an External Telephone) Manual transmission lets you hear the dial tone, ringing and fax receiving tones before sending the fax. Place the original face up in the ADF, or face down on the scanner glass. Pick up the handset of the external phone and listen for a dial tone. Enter the fax number you want to call.

  • Page 65: Dual Access (Not Available For Color Fax)

    Dual Access (Not Available for Color Fax) You can place an original in the ADF and set temporary settings, dial a number, and begin scanning the fax into memory—even when the MFC is receiving a fax, sending a fax, or printing a fax from memory. The LCD shows the new job number and available memory.

  • Page 66: Real Time Transmission

    Real Time Transmission When you are sending a fax, the MFC will scan originals into memory before sending. Then, as soon as the phone line is free, the MFC will start dialing and sending the fax. If memory becomes full, the MFC will send the document in real time, even if REAL TIME TX is set to OFF.

  • Page 67: Canceling A Job In Memory

    Canceling a Job in Memory You can cancel tasks you’ve scheduled, such as a Polled Transmit job or faxes waiting to be sent from memory. (See Press Function, 1, 4. Any waiting jobs appear on the display. If no jobs are waiting, the LCD shows NO JOB WAITING.

  • Page 68: Composing Your Own Comments

    Composing Your Own Comments You can set up two custom comments. Press Function, 1, 3, 2. Press to choose position 5 or 6 for your customized comment and press Set. Use the dial pad to enter your customized comment and press Set. (See , page 4-2.) Entering Text...

  • Page 69: Using A Printed Cover Page

    If you selected ON, press comments and press Set. Press 1 if you want to select additional settings. The LCD returns to the SETUP SEND menu—OR—Press 2 to exit if you are finished choosing settings. Using a Printed Cover Page If you prefer using a printed cover page that you can write on, you can print the sample page and attach it to your fax.

  • Page 70: Delayed Fax (Not Available For Color Fax)

    Delayed Fax (Not Available for Color Fax) During the day you can store up to 50 faxes in memory for delayed sending. Transmission of these messages will begin at the time of day you enter in Step 3. In Step 3 the LCD will display the time you entered last. Press Set to accept it, or enter another time for this fax.

  • Page 71: Multiple Resolution Transmission (Not Available For Color Fax)

    Multiple Resolution Transmission (Not Available for Color Fax) Use this feature to select separate resolution settings for each page of the fax you’re sending. This could be useful if you’re sending a fax with photos and letters, or some pages with small print and others with normal print. Resolution settings return to STANDARD after the fax is sent.

  • Page 72: Auto Dial Numbers And Dialing Options

    Press the One Touch key where you want to store a number. To store a number in locations 5–8, press Shift, then press a key. (One-Touch key 1 is pre-programmed for Brother fax-back system, USA only. You can override it if you wish.) The LCD shows the location you selected.

  • Page 73: Storing Speed Dial Numbers

    If you need to store a pause longer than 3.5 seconds, press Redial/Pause two Note or more times. Storing Speed Dial Numbers You can store Speed Dial numbers, so you can dial by pressing only four keys (and Start). The MFC has 100 Speed Dial locations. Press Function, 1, 5, 2.

  • Page 74: Setting Up Groups For Broadcasting

    Setting Up Groups for Broadcasting Groups allow you to send the same fax message to many fax numbers by pressing only one One Touch Group key (and Start). First, you’ll need to store each fax number as a One Touch or Speed Dial number. Then, you can combine them into a Group.

  • Page 75: Dialing Options

    Dialing Options When you dial using an auto dial number, the LCD displays the name you’ve stored, or, if you haven’t stored a name, the fax number you’ve stored. One Touch Dialing Place the original face up in the ADF, or face down on the scanner glass. Press the One Touch key of the location you want to call.

  • Page 76: Access Codes And Credit Card Numbers

    To stop the broadcasting in progress, press Stop. The LCD asks if you want to cancel all locations or only the location that is being sent. Enter the long dialing sequence numbers as you normally would, but keep in mind that each key counts as one location, so the number of locations you can call becomes limited.

  • Page 77: Search

    Search You can search for names you have stored in One Touch and Speed Dial memories. Names are stored alphabetically. (See , page 7-1 and Numbers Place the original face up in the ADF, or face down on the scanner glass. Press Search/Speed Dial, then enter the first letter of the name you’re looking for.

  • Page 78: Remote Fax Options (Not Available For Color Fax)

    Remote Fax Options (Not Available for Color Fax) Fax Forwarding/Paging You cannot use Paging and Fax Forwarding at the same time. You cannot use Paging and Fax Forwarding when Fax Storage is set to OFF. Programming a Fax Forwarding Number When Fax Forwarding is set to ON, your MFC stores the received fax in memory, then dials the fax number you’ve programmed, and forwards the fax message.

  • Page 79: Setting Fax Storage

    Press Redial/Pause for each 3.5 second delay, as needed. Note Press Stop to exit. You cannot change a Paging number or PIN remotely. Setting Fax Storage If you set Fax Storage to ON, you will be able to retrieve fax messages from another location, using Fax Forwarding, Paging, or Remote Retrieval functions.

  • Page 80: Remote Retrieval

    Remote Retrieval You can call your MFC from any fax machine using touch tone, then use the Remote Retrieval Access Code and other button presses to retrieve fax messages. Cut out the Remote Retrieval Access Card on the last page of this manual and keep it in your wallet as an aid.

  • Page 81: Remote Commands

    Remote Commands Follow the commands below to access features remotely. When you call the MFC and enter your Remote Retrieval Access Code (1 5 9 signal you with two short beeps to enter a remote command. Remote Commands Changing Fax Forwarding /Paging setting 1 OFF 2 Fax Forwarding...

  • Page 82: Retrieving Fax Messages

    Retrieving Fax Messages Dial your fax number. When you hear the beep, immediately enter your Remote Retrieval Access Code (1 5 9 As soon as you hear two short beeps, use the dial pad to press 9 6 2. Using the dial pad, enter the number of the remote fax machine where you want your fax messages forwarded (up to 20 digits), and then press # #.

  • Page 83: Printing Reports

    FAX OPT are included. Lists summary information and amount of occupied memory. Prints an Accessories and Supplies Order Form for ordering directly from Brother. , page 9-1.) Printing Reports to select PRINT REPORT? P R I N T I N G R E P O R T S...

  • Page 84: Transmission Verification (Xmit) Report

    Transmission Verification (Xmit) Report You can use the Xmit Report as proof that you sent a fax. This report lists the name or fax number of the receiving party, the time and date of transmission, and whether the transmission was successful. When the feature is OFF, the report prints automatically only if there’s an error Note during transmission.

  • Page 85: Making Copies

    Making Copies Basic Copy Operations Your Multi-Function Center allows you to make high-quality photocopies and transparencies. Copies can be in black and white, one color, or full color. Always make sure you have paper in the cassette before making copies. Do not pull on the paper while copying is in progress.

  • Page 86: Memory Full Message

    Press Mono Copy or Color Copy again You must press the same button you pressed in Step 2. Note Memory Full Message If the memory becomes full while you are making copies, the screen displays a message: If the MEMORY FULL message appears while you are scanning the first page of your original, press Stop to cancel.

  • Page 87: Temporary Copy Settings

    If you get a MEMORY FULL message, you may be able to make multiple copies if you first print incoming faxes in memory and restore the memory to 100%. Place the next page to be copied on the scanner glass and press Set. Press Mono Copy or Color Copy again.

  • Page 88: Using The Options Key

    M A K I N G C O P I E S Paper Recommended reduction size is… ratio is… LETTER LEGAL LETTER LETTER LEGAL PAPER:PLAIN PAPER:INK JET PAPER:GLOSSY PAPER:PHOTO PAPER:TRNSPRNCY – QUALITY:DRAFT QUALITY:NORMAL QUALITY:HIGH QUALITY:PHOTO COLOR:OFF OPTIONS:STACK OPTIONS:SORT COLOR:OFF OPTIONS:2 IN 1 OPTIONS:4 IN 1 OPTIONS:POSTER 100% INK JET:BROTHER INK JET:OTHER...
  • Page 89 (PLAIN, INK JET, GLOSSY, PHOTO or TRNSPRNCY), and press Set. Brother coated paper is ink jet paper. If you are using non-Brother ink jet paper or Brother coated paper, select Note INK JET.

  • Page 90: 2In1

    2in1 4in1 Poster You can create a poster size copy of a photograph. Poster size copy can be made only by using scanner glass. Press Mono Copy or Color Copy. Using the dial pad, enter the number of copies you want (up to 99). For example, press 3, 8 for 38 copies.

  • Page 91: Choosing The Quality

    Choosing the Quality The copy quality can be NORMAL, HIGH, PHOTO, or DRAFT: DRAFT: Fast copy speed and lowest ink consumption. Use DRAFT to save time (documents to be proof-read, large documents, or many copies). NORMAL: Recommended mode for ordinary printouts. Good copy quality with adequate copy speed.

  • Page 92: Changing Default Copy Settings

    Press Set PAPER:PLAIN PAPER:INK JET PAPER:GLOSSY PAPER:PHOTO PAPER:TRNSPRNCY QUALITY:NORMAL QUALITY:HIGH QUALITY:PHOTO QUALITY:DRAFT COLOR:RED R: – COLOR:GREEN G: – COLOR:BLUE B: – – COLOR:OFF COLOR:CYAN COLOR:MAGENTA COLOR:YELLOW to select the next INK JET:BROTHER INK JET:OTHER is default...

  • Page 93: Paper Type

    Press Function, 3, 1. Press to select the type of paper and press Set. • If you use Brother coated paper for 720 dpi (BP72CL), select INK JET, then select BROTHER. • If you use non-Brother ink jet paper, select INK JET, then select OTHER.

  • Page 94: Copy Contrast

    Copy Contrast You can change the contrast to make the image sharper and more vivid. Press Function, 3, 4. Press to decrease contrast—OR—Press and press Set. Press Stop to exit. Single Color (One Color) For black and white originals, you can select a single color (instead of black) as the default to be used when you press Mono Copy.

  • Page 95: Legal Limitations

    Legal Limitations Color reproductions of certain documents are illegal and may result in either criminal or civil liability. This memorandum is intended to be a guide rather than a complete listing of every possible prohibition. In case of doubt, we suggest that you check with counsel as to any particular questionable documents.

  • Page 96: Walk-Up Video Printing

    Walk-Up Video Printing Getting Started Walk-Up Video Printing lets you use your MFC, connected to your camcorder, digital camera, video game, or VCR, to view a video on the attached equipment. The video signal and the output you create are NTSC (National Television System Committee).

  • Page 97: Color Video Printing

    Color Video Printing With no originals in the ADF, plug the cable from your video camera’s Video Out jack into the MFC’s RCA pin jack. Play the video. When the MFC begins receiving the video signals, the MFC’s LCD shows: Press Color Copy when you see the picture you want to capture and print.

  • Page 98: Temporary Video Print Setting

    PAPER:PLAIN PAPER:INK JET PAPER:GLOSSY PAPER:PHOTO PAPER:TRNSPRNCY VIDEO:MOVING COLOR:OFF VIDEO:STILL SIZE:4"X3" SIZE:4"X3"X6 SIZE:5.75"X4.25" – COLOR:OFF QUALITY:NORMAL QUALITY:HIGH . Plug the cable from your video camera’s Out jack . These options will be INK JET:BROTHER INK JET:OTHER is default...
  • Page 99 (PLAIN, INK JET, GLOSSY, PHOTO or TRNSPRNCY), and press Set. Brother coated paper is ink jet paper. If you are using non-Brother ink jet paper or Brother coated paper, select Note INK JET.

  • Page 100: Changing Default Settings

    W A L K - U P V I D E O P R I N T I N G to move through the selection PAPER:PLAIN PAPER:INK JET PAPER:GLOSSY PAPER:PHOTO PAPER:TRNSPRNCY QUALITY:NORMAL QUALITY:HIGH VIDEO:MOVING VIDEO:STILL SIZE:5.75"X4.25" SIZE:4"X3" SIZE:4"X3"X6 COLOR:RED R: – COLOR:GREEN G: – COLOR:BLUE B: – – INK JET:BROTHER INK JET:OTHER is default...

  • Page 101: Paper Type

    Press Function, 4, 1. Press to select the type of paper and press Set. • If you are using Brother coated paper, select INK JET, then select BROTHER (in Step 3). • If you are using non-Brother ink jet paper, select OTHER (in Step 3).

  • Page 102: Print Size

    Print Size Press Function, 4, 4. Press to select the print size you want and press Set. Press Stop to exit. Printed Position 5.75" x 4.25" 4.25" 5.75" Video Printing Color Adjustment Press Function, 4, 5. Press to select RED, GREEN, or BLUE and press Set.

  • Page 103: Video Printing Contrast

    Video Printing Contrast You can change the Contrast to help an image look sharper and more vivid. Press Function, 4, 6. Press to decrease contrast. —OR— Press to increase contrast. Press Set. Press Stop to exit. Video Capture to PC For instructions on using your MFC and computer for video frame capture, please see Video Capture from the PC, page 17-10 or the Multi-Function Link Pro...

  • Page 104: Walk-Up Photocapture Center

    VCR, camcorder or digital camera using a standard NTSC video port connection. This unique feature of your Brother MFC allows you to capture video frames to be stored on your PC, as well as to print, fax, save or integrate images into other files quickly and easily.

  • Page 105: Dpof Printing

    Digital Camera display the images and number of copies you wish to print. When the memory card (CompactFlash information is inserted into your Brother MFC, the images you selected will be printed automatically. Insert your media card into the appropriate slot.

  • Page 106: Printing The Index (Thumbnails)

    Printing the Index (Thumbnails) The PhotoCapture Center It does not recognize any other numbers or files names that your digital camera or PC have used to identify the pictures. You can print a thumbnail page (Index) that shows all the pictures on the media card. Or, you can select only the images you want to print and use the Options key to select paper type, quality, print size and color enhancement.

  • Page 107: Using The Options Key

    (PLAIN, INK JET, GLOSSY, PHOTO or TRNSPRNCY), and press Set. Brother coated paper is ink jet paper. If you are using non-Brother ink jet paper or Brother coated paper select Note INK JET.
  • Page 108 If you selected INK JET: Press to select BROTHER (BP72CL) or OTHER (non-Brother ink jet) paper type, and press Set. To select QUALITY: Repeat Step 3. to select NORMAL, HIGH or PHOTO, and press Set. Press Choosing the Quality Note To select PRINT SIZE: Repeat Step 3.

  • Page 109: Changing Default Settings

    WHITE BALANCE SHARPNESS COLOR DENSITY W A L K - U P P H O T O C A P T U R E C E N T E R ™ INK JET:BROTHER INK JET:OTHER is default setting. 12 - 6...

  • Page 110: Paper Type

    Press Function, 5, 1. The LCD shows: Press to select a paper type and press Set. • If you are using Brother coated paper, select INKJET, then select BROTHER (in Step 4). • If you are using non-Brother ink jet paper, select OTHER.

  • Page 111: Color Adjustment

    Color Adjustment Press Function, 5, 5. Press to select RED, GREEN or BLUE and press Set. Press to adjust the degree of color and press Set. Return to Step 2 to select the next color—OR—Press Stop to exit. Color Enhancement Press Function, 5, 6.

  • Page 112: Photocaputure Center ™ Requirements

    NO FILE—After you press the Color Copy key, this message will appear if the media card in the media drive does not contain a .JPG file, or if the DPOF print file on the media card selects a .JPG image that is not on the card. MEMORY FULL—This message appears when you are working with images that are too large for the MFC’s memory.

  • Page 113: Setting Up The Mfc And Pc To Work Together

    S E T T I N G U P T H E M F C A N D P C T O W O R K T O G E T H E R Pro software (MFL Pro) turns your Brother machine into ®...

  • Page 114: Computer Requirements

    Computer Requirements The following are the minimum computer requirements you need to set up and operate the MFC drivers. COMPUTER REQUIREMENTS ® Windows Operating (or Higher) System 95, 98, 98SE Pentium 75MHz NT 4.0 Pentium 75MHz Workstation 2000 Pentium 133MHz 64MB (128MB rec.) 50MB Professional Pentium 150MHz 32MB (64MB rec.) Use only a shielded parallel interface cable that is IEEE-1284 compliant...

  • Page 115: How To Attach The Filter Core To A Bi-Directional Parallel Cable

    When you use a Personal Computer with your MFC, please attach the enclosed Filter Core to a Bi-directional Parallel Cable. How to Attach the Filter Core to a Bi-directional Parallel Cable: Attach the Cable Tie 2 inches or less from the Parallel Interface connector. Bi-directional Parallel Cable to MFC...

  • Page 116: Using Windows 95, 98, 98Se And Me

    Please follow the instructions for the operating system you are using. Note Now insert the MFL Pro CD-ROM into your CD-ROM drive and begin the Note installation of the Brother Drivers: If you are using Windows If you are using Windows NT Using Windows ®...
  • Page 117 ® For Windows 95 Users: Select “Driver from disk provided by hardware manufacturer” and click —OR— ® For Windows ME Users: Select “Specify the location of the driver (Advanced)” and click Next. The dialog boxes in Steps 10 Note ® to 18 are for Windows Select (Recommended) and click Next.
  • Page 118 Select Specify a location and remove the other check marks, then click Browse to locate the file. Double-click the CD icon and click the “x:\w9x\para” folder. (X:is the drive letter for your CD-ROM drive), then click OK. Make sure Specify a location is selected and click Next.
  • Page 119 Make sure your printer driver name is displayed and click Next. You can type a name for this printer, or you can use the name supplied on screen. When you have finished, click Finish. When the Add New Hardware Wizard appears, click Finish.

  • Page 120: Using Windows 2000 Professional

    ® ® If you want to install PaperPort or Multi-Function Link Pro, go to the CD Note section. (See Installing the Brother Software on page 13-27.) ® Using Windows 2000 Professional When the Found New Hardware Wizard screen appears, click Next.
  • Page 121 Select (Recommended) and click Next. Insert the MFL Pro CD-ROM into your CD-ROM drive. Select Specify a location and remove the other check marks, then click Next. Click Browse to locate the file. S E T T I N G U P T H E M F C A N D P C T O W O R K T O G E T H E R 13 - 9...
  • Page 122 Double-click the CD icon and click the “x:\w2k\para” (x:is the drive letter for your CD-ROM drive.) folder, then click OK. Make sure Specify a location is selected and click Next. Click Finish. 13 - 10 S E T T I N G U P T H E M F C A N D P C T O W O R K T O G E T H E R...
  • Page 123 Repeat Steps 8-15 to install the Printer and Scanner drivers. You might see the Note “Digital Signature Not Found” dialog box during installation. If you see it, click Yes to install the driver. Click Finish. When the Setup window appears, and the status bar reaches 100%, the remaining drivers will be copied.

  • Page 124: Using Windows Nt ® Workstation Version 4.0

    Click OK. All the drivers have been installed. Now you can print and scan. If you want to install PaperPort Note section. (See Installing the Brother Software, page 13-27.) Using Windows NT ® Windows NT Workstation 4.0 does not have Plug & Play, so you’ll have to...
  • Page 125 Select LPT1: and click Next. Insert the MFL Pro CD-ROM into your CD-ROM drive, then click Have Disk. Click Browse to locate the file. S E T T I N G U P T H E M F C A N D P C T O W O R K T O G E T H E R 13 - 13...
  • Page 126 Double-click the CD icon and click the “x:\nt40” (x: is the drive letter for your CD-ROM drive) folder, then click Open. Make sure Specify a location is selected and click OK. Select your printer model, then click Next. (This dialog box may not be displayed for some MFC models.)
  • Page 127 Click Next. Select Not Shared, then click Next. Select Yes (Recommended) to Print a Test Page, then click Finish. S E T T I N G U P T H E M F C A N D P C T O W O R K T O G E T H E R 13 - 15...
  • Page 128 Now the printer driver has been installed, and you can see the driver in the Printer list. The rest of the Brother drivers will have to be installed manually. Click the Start button in the task bar, then select Run. Enter x:\nt40\setup\setup.exe and click OK.

  • Page 129: Using A Usb Cable To Connect The Mfc To The Pc (Using Windows 98, 98Se, Me And Windows Professional Only)

    PC. Turn on your PC. Please follow the instructions for the operating system you are using. Note Now begin the installation of the Brother Drivers: Note If you are using Windows If you are using Windows S E T T I N G U P T H E M F C A N D P C T O W O R K T O G E T H E R ®...

  • Page 130: Using Windows 98, 98Se And Me

    Using Windows ® For Windows 98, 98SE Users: When the Add New Hardware Wizard screen appears, click Next. Each operating system has Note different dialog. Each driver may be installed in a different order depending on the operating system you are using. ®...
  • Page 131 Select Specify a location and remove the other check marks, then click Browse to locate the file. Double-click the CD icon. ® For Windows 98SE users, click the “x:\W98\usb” folder —OR— ® For Windows users, click the “x:\WME\usb” folder. Then click OK. Make sure Specify a location is selected and click Next.
  • Page 132 Click Next. If the Insert Disk Wizard appears, remove the MFL Pro CD-ROM and insert the Note ® Windows 98/98SE/ME CD-ROM (to get the Windows Click Finish. (If you inserted the ® Windows 98/98SE/ ME CD-ROM, remove the CD-ROM and reinsert the MFL Pro CD-ROM.) After the Composite USB Device is...
  • Page 133 Select (Recommended) and click Next. Select Specify a location and click Next. Click Next. S E T T I N G U P T H E M F C A N D P C T O W O R K T O G E T H E R 13 - 21...
  • Page 134 When the Add New Hardware Wizard displays the message that installation is completed, click Finish. To install all the drivers, repeat Steps 4 to 10. After the USB Composite Device, ™ PhotoCapture Center Fax Modem, Scanner and Printer Drivers have been installed, select BRUSB: USB Printer Port as the printer port and click...
  • Page 135 Note section. (See Installing the Brother Software, page 13-27.) S E T T I N G U P T H E M F C A N D P C T O W O R K T O G E T H E R ®...

  • Page 136: Using Windows ® 2000 Professional

    Using Windows When the Found New Hardware Wizard screen appears, click Next. Select (Recommended) and click Next. Insert the MFL Pro CD-ROM into your CD-ROM drive. Select Specify a location and remove the other check marks, then click Next. 13 - 24 S E T T I N G U P T H E M F C A N D P C T O W O R K T O G E T H E R ®...
  • Page 137 Click Browse to locate the file. Double-click the CD icon and click the “x:\W2K\usb” folder, then click OK. (x: is the driver letter for your CD-ROM drive) Make sure Specify a location is displayed. Click Next. S E T T I N G U P T H E M F C A N D P C T O W O R K T O G E T H E R 13 - 25...
  • Page 138 If you want to install PaperPort Note (See Installing the Brother Software, page 13-27.) 13 - 26 S E T T I N G U P T H E M F C A N D P C T O W O R K T O G E T H E R ®...

  • Page 139: Installing The Brother Software

    A window appears listing the following options: (If this window does not appear, please use Windows Explorer to run the setup.exe program from the root directory of the Brother CD.) Please note that the software will automatically detect the operating system you are using and will display it at the bottom of the screen.

  • Page 140: To Install Automatic E-Mail Printing (Optional Application)

    Follow the instructions on the screen. ScanSoft first, then MFL Pro will be installed. After the installation, you must restart your Clicking Install MFL Pro, will install the Multi-Function Link ™ ScanSoft PaperPort ® Muti-Function Link Setup and True Type fonts. PaperPort for viewing incoming faxes and scanned documents.

  • Page 141: To Register Your Mfc 9200C On-Line (For Usa Only)

    To Register Your MFC 9200C On-Line (For USA only): Click “On-Line Registration” to go online to register your product from the main menu. (On-Line Registration is only available for users in the USA.) You can also mail in the “Warranty Registration Card” which is included in the carton.

  • Page 142: To Install Photoprinter Pro

    To View Brother Support Information: Click “Brother Support” from the main menu to get all the contact infomation you need if you have to get in touch with our Customer Service, or Brother Authorized Service Center. The following screen appears:...

  • Page 143: 95/98/98Se/Me

    If you click on “Brother Home Page”, you will go to our web site www.brother.com. If you click on “Support Information”, you will open up a text document listing all the contact phone numbers, should you have to get in touch with our Customer Service.

  • Page 144: Receiving Faxes Into The Pc

    Pro Main Menu must be running at all times. (See page 13-27.) Load the Multi-Function Link Installing the Brother Software On your PC in the Multi-Function Link A Select Setup from the Preferences pull-down menu in the Main Menu. B Under Answer Mode select Fax only.

  • Page 145: Using The Mfc As A Printer

    Using the MFC as a Printer Features The Multi-Function Center offers you many features you’ll find in a high quality ink jet printer. Fast Printing Speed—Using Draft mode, you can print 10 pages per minute in full color. Brilliant 4-Color Output at 300 dpi—Printing at 300 dpi resolution gives you normal resolution output.

  • Page 146: Choosing The Right Kind Of Paper

    Choosing the Right Kind of Paper To achieve high quality printing using your MFC, it’s very important to select the right kind of paper. Be sure to read About Brother Paper, on page 2-4 before selecting and purchasing paper for the MFC.

  • Page 147: Manual Feed Slot

    Move the purple paper thickness adjustment lever down. (When you print on regular paper, keep the lever up.) Close the scanner cover. If you see ink smudges on the top center of printed pages, press the purple Note thickness adjustment lever down. Manual Feed Slot You can feed one sheet at a time into the Manual Feed Slot.

  • Page 148: Setup For Envelopes

    Setup for Envelopes You can use the manual feed slot to print one envelope at a time. Select the paper size setting in the printer driver Properties window. (See , page 15-1.) The Paper Tab Press the Scanner Cover Release Button, then lift the scanner cover. Move the purple paper thickness adjustment lever down.

  • Page 149: Ink Management Key

    Ink Management Key When you press Ink Management screen displays; If you are having trouble with one of the ink colors, you may need to clean the print head. (See How to Improve Print Quality If you get an error message NEAR EMPTY or INK EMPTY, you will need to replace the ink cartridge for the appropriate color.

  • Page 150: Printer Driver Settings

    The paper tab screen allows you to set up the Paper Size, Paper Source, Orientation, Scaling, and Copies. To access the Brother printer driver, select Print from the File menu. In the Print dialog box, select Brother MFC9200C Series from the Name drop down list.

  • Page 151: Paper Size

    Paper Size You can select from the following sizes of paper and envelopes: Letter (US) Legal (US) Executive (US) A4 (International) A5 (International) Post Card (US) Photo Card (US) Envelopes B5 (International envelope) C5 (International envelope) COM-10 DL (International envelope) Monarch (US envelope) Organizer K Organizer L...

  • Page 152: Orientation

    Orientation Print orientation may be Portrait or Landscape. Portrait orientation means that the page is taller than it is wide when you view the printed text upright. Landscape orientation means that the page is wider than it is tall when you view the printed text upright.

  • Page 153: Paper Thickness

    Paper Thickness To insure that the paper moves through the MFC without slipping (thin paper) or jamming (thick paper), be sure to select the appropriate paper thickness setting. Regular —Select for ordinary plain paper. Thin —Select when the paper is thinner than plain paper. (for example organizer) Thick —Select for thick paper.

  • Page 154: The Quality/Color Tab

    The Quality/Color Tab The Quality/Color tab enables you to select the print quality, media, colors (matched to PC monitor, custom colors, or mono), and document type. Click the Quality/Color tab to display this screen: Select the Apply button to apply your selected settings. To return to the default settings, click the Default button, then click the Apply button.

  • Page 155: Quality

    Glossy Paper Transparency Transparency (mirror) Use only genuine Brother Coated Paper (Ink Jet), Glossy Paper, or Note Transparencies to get the best print quality. Non-Brother special paper may not produce the best quality. Suitable print quality Normal Fine Super Fine...

  • Page 156: Document

    Document The printer driver will select the most suitable color matching method for your document type. Generally, text and business graphics are printed vividly and photographic images are printed softly. Auto The printer driver automatically selects the document type. In most cases, we recommend using the Auto setting.

  • Page 157: Custom Setting

    Custom Setting You can customize your settings by selecting the type of Halftone or True2Life. Halftone Pattern The MFC can use several methods to arrange where to place dots to express halftones. There are some predefined patterns used to place dots and you can select which one is used for your document.

  • Page 158: Printing From Your Pc

    Contrast Change the contrast of an image. Darker sections will be more dark and lighter sections will be more light as you increase the contrast. Increase the contrast when you want an image to be clearer. Decrease the contrast when you want an image to be more subdued.

  • Page 159: Using The Windows -Based Brother Control Center

    Brother Control Center Brother Control Center The Brother Control Center is a software utility that pops up on the PC screen whenever paper is placed in the ADF. This allows you to access the most frequently used scanning applications only with a few mouse clicks. Using the Control Center eliminates the need to manually launch the specific applications.

  • Page 160: Autoload The Brother Control Center

    AutoLoad the Brother Control Center The Control Center is initially configured to automatically load each time ® Windows is started. When the Control Center is loaded, the Control Center icon will appear in the task bar. If you don’t want the Control Center to load automatically, you can turn off AutoLoad.

  • Page 161: Using The Control Panel Keys

    MFC to your Windows Drivers for your version of Windows keys, make sure the Brother Control Center application is running on your PC. (For details about how to configure the Brother Control Center buttons to launch the application of your choice using the Scan keys, see Brother Control Center Features, pages 16-4 to 16-7.)

  • Page 162: Brother Control Center Features

    E-mail application, displaying the new message waiting to be addressed. Brother Control Center Features Auto Configuration During the installation process the Control Center checks your system to determine the default applications for E-mail, word processing and graphics viewer/editor.

  • Page 163: Copy Operations

    Copy—allows you to use the PC and any Windows printer driver for enhanced copy functions. You can scan the page on the Brother MFC and print the copies using any of the features of the Brother MFC printer driver—OR—you can ®...

  • Page 164: Global Settings

    Global Settings AutoLoad Pop-Up—Click this checkbox if you want Brother MFL Control Center to load when you boot your computer. Setting Up the Scanner Configurations The Pop-Up application stores eight different scanning modes. Each time you scan an original, you will choose the most appropriate scanning mode from the...

  • Page 165: Perform An Operation From The Control Center Screen

    If you see this screen it means you left-clicked a button in the Control Center window without first placing an original in the ADF. Place the original in the Brother machine’s ADF, then click OK to return to the Control Center screen.

  • Page 166: Destination Folder

    Destination Folder PaperPort Folder—Select this checkbox to scan the original into your PaperPort folder. Other Folder—Select this checkbox, to scan the original as another file type and/or into another directory/folder. File—If you selected Other Folder, from the pull-down list select the type of file: PaperPort Files (*.MAX) Self Viewing Files (*.EXE)

  • Page 167: Scanner Settings

    Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings… button. Email Application Email Package—From the pull-down list, select your E-mail application.

  • Page 168: Conversion Options

    Combine all files into one file when possible—Click this checkbox to combine all files of the same type into one file. (For Brother Color Models Only) Convert non-image files to color—Click this checkbox to convert all files that have been processed through OCR to color.

  • Page 169: Send Scan To Word Processor

    Send Scan to Word Processor Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings…...

  • Page 170: User Defined Button

    OCR Package—From the pull-down list, select TextBridge Classic OCR if you want to use the OCR package that was installed with the Brother software. Click the OCR Settings… button to choose how the OCR application will read the pages you scan into your word processor application.

  • Page 171: Target Application

    Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings… button. Copy Settings Brother MFC9200C Copies—Enter the number of copies you want to print. To change the copy options, click the Copy Options… button.

  • Page 172: Send A Fax

    Send a Fax Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings…...

  • Page 173: Fax Settings

    FAX Settings Brother MFL Pro Fax FAX Resolution—From the pull-down list, select the fax resolution you want: • Standard (200x100) • Fine (200x200) • SuperFine (200x400) To change the fax options, click the FAX Options… button. Click the OK button when you are ready to save your FAX settings.

  • Page 174: Using Scansoft ™ Paperport

    Brother/ ® ® ™ PaperPort ® and TextBridge ® for Brother is a document management application. You ™ ® PaperPort Owner’s Manual, including ScanSoft ™ ® P A P E R P O R T F O R B R O T H E R / T E X T B R I D G E ®...

  • Page 175: Viewing Items In Scansoft Paperport

    Viewing Items in ScanSoft ™ ® ScanSoft PaperPort several ways to view items: Desktop View displays a thumbnail, a small graphic that represents each item in a Desktop or folder. Items in the selected folder appear on the PaperPort You can see PaperPort (MAX files) and non-PaperPort items (files created using other applications).

  • Page 176: Links To Many Other Applications

    Links to Many Other Applications ™ ScanSoft PaperPort your computer and creates a “working link” to them. The Link Bar at the bottom of Desktop view shows icons of those linked applications. To use a link, drag an item onto one of the icons to start the application represented by the icon. A typical use of the Link Bar is to select an item and then fax it.

  • Page 177: Importing Items From Other Applications

    TWAIN scanning. These applications include popular programs like Adobe Photoshop, Adobe PageMaker, CorelDraw and many more. To choose Brother Multi-Function Link under the Select scanner—OR—Select source option in your software. ™ U S I N G S C A N S O F T P A P E R P O R T ®...

  • Page 178: Accessing The Scanner

    Accessing the Scanner ® From the PaperPort File drop-down menu choose Acquire. Multi-Function Link dialog box will appear: Scanning a Document into the PC Place your original face up in the ADF or face down on the scanner glass. Adjust the following settings, if needed, in the Scanner window: •...

  • Page 179: Settings In The Scanner Window

    Settings in the Scanner Window Resolution: Resolution: Select the scanning resolution from the Resolution drop-down list. Higher resolutions take more memory and transfer time, but can achieve a finer scanned image. You can choose: • 100 x 100 dpi • 150 x 150 dpi •...

  • Page 180: Size

    Size: Set the Size to one of the following: • Letter (8 1/2 x 11 in.) • A4 (210 x 297 mm.) • Legal (8 1/2 x 14 in.) • A5 (148 x 210 mm.) • B5 (182 x 257 mm.) •...

  • Page 181: Paper

    Paper: Check the Photo box if the image is a photograph. Video Capture: The Video Capture button displays the video frame grabber window. (See Video Capture from the PC PreScanning an Image PreScanning allows you to scan an image quickly at a low resolution. A thumbnail version of the image will appear in the Scanning Area.
  • Page 182 In the PaperPort window, use the options available to refine the image. ® (See PaperPort for Brother Online Documentation on the CD-ROM for details.) 17 - 9 U S I N G S C A N S O F T ®...

  • Page 183: Video Capture From The Pc

    ® Pro’s TWAIN dialog box from the ® for Brother viewer or from any application that is ® F O R B R O T H E R / T E X T B R I D G E ®...

  • Page 184: To Capture A Frame As An Image

    To capture a frame as an image: Connect your video equipment to the MFC. ® From PaperPort , select Acquire from the File menu, or click on the Scan (TWAIN) ® Multi-Function Link In the Multi-Function Link Capture button. The Video Capture dialog box will appear: 17 - 11 U S I N G S C A N S O F T icon.
  • Page 185 Select the Source of the video: • Live Camera • Tape/VCR ® • Laser Disc • Digital Camera Select the Type of video: • Auto-is the most common choice, since the system will determine the Type for you. • Moving •...

  • Page 186: Using Multi-Function Link Pro Software

    Using Multi-Function Link Pro Software Introduction This chapter outlines the basics of the Brother software, so you can get started using the Multi-Function Link instructions are in the On-Line Documentation section of the Brother CD-ROM that is included with your MFC.

  • Page 187: Mfc Remote Setup

    MFC Remote Setup The MFC Remote Setup application allows you to quickly set up your MFC by taking advantage of the ease and speed of programming on your PC. When you access this application, the settings on your MFC will be downloaded automatically to your PC and displayed on your computer screen.

  • Page 188: Multi-Function Link Pro Main Menu

    The Multi-Function Link sending and receiving operations. It also contains an electronic Phone Book program and a Log Manager that maintains a record of all PC fax transactions. The Main Menu can be accessed through the Brother. ® Multi-Function Link...

  • Page 189: Sending A Fax From The Main Menu

    Sending a Fax from the Main Menu You can send a fax from the Main Menu and attach multiple files. The “attachments” can be in different file formats. From the Main Menu window, select the Send Fax Send Fax from the Start pull-down menu. The Send Fax window will appear: Enter the Fax number, Name, and Company information in these fields —OR—Select the Open Phone Book button to choose someone from your phone book.

  • Page 190: Sending A Fax From A Windows Application

    You can send a fax directly from any Windows steps: Create the document in a Windows Select Brother MFL Pro Fax as your printer. Select the Print command to begin the fax transmission. The Fax Sending dialog box will appear: Enter the name and fax number of the recipient—OR—Select the Open Phone...

  • Page 191: Viewing Received Faxes

    Viewing Received Faxes Faxes that are received into the PC will appear in the InBox of the Log Manager. To access the Log Manager, from the Main Menu click the Log Manager button—OR—From the Start pull-down menu, select Mail/Log. In the Log Manager, select the Fax folder. Then select the InBox folder.

  • Page 192: Introduction

    Using the PhotoCapture Center (For Windows Introduction The PhotoCapture Center and will work only with Window ™ Insert a SmartMedia ® In Windows Explorer on your PC, double-click the Removable Disk icon. The files and folders that are on the media card will be displayed on your PC screen. If both media cards are inserted at the same time, the PhotoCapture Center Note will read only the card that was installed first.

  • Page 193: Using The Photocapture Center From Your Pc (For Windows Only)

    Overview of Basic Steps Insert the memory card (CompactFlash appropriate slot on your MFC. The Brother PhotoCapture Manager will launch the PhotoPrinter software once it detected the insertion of the memory card. PhotoPrinter automatically starts up in the “Get Photo/Album” user interface with a custom designed Brother “PhotoCapture Center...
  • Page 194 Click Get Photo for manually opening the “PhotoCapture Add” dialog. Note ™ Selecting this button will automatically launch the PhotoCapture Center dialog. ™ Settings in the PhotoCapture Center Dialog box: Specify MFC Drive—Defaults to the last drive/root directory and displays only “removable drives”, not a full drive list.

  • Page 195: Using Automatic E-Mail Printing

    Netscape Navigator Automatic E-Mail Printing can be configured for a multiple user account: In Brother Automatic E-Mail Printing you can set up more than one e-mail account on a single PC so you can print e-mail in each account automatically.

  • Page 196: Using The Brother Mfc With A New Power Macintosh G3, G4 Or Imac /Ibook

    Note USB cable that is no longer than 6 feet (1.8 meters). To work with your MFC, your USB-Equipped Apple up with Mac OS 8.5/8.51/8.6/9.0. (The Brother Scanner Driver works only with Mac OS 8.6/9.0) Installing the Brother Printer and Scanner Drivers Turn on the power to your Macintosh completed.

  • Page 197: Installing Paperport

    Insert the Brother CD-ROM. Click the PaperPort Follow the instructions. Using the Brother Printer Driver with your Apple To select the Printer: From the Apple menu, open the Chooser. Highlight the printer driver you installed. On the right side of the Chooser, click the printer to which you want to print.
  • Page 198 To print the document: From application software such as PaperPort Page Setup. You can change the settings for Paper, Paper Thickness, Paper Source, Orientation, and Scale, then click OK. From application software such as PaperPort Click Print to start printing. If you want to change Copies, Pages, Quality, Media Type and Color/Mono, Note select your settings before clicking Print.

  • Page 199: Using Brother Twain Scanner Driver With Your Apple Macintosh

    Using Brother TWAIN Scanner Driver with ® Your Apple Macintosh The Brother MFC software includes a TWAIN Scanner driver for Macintosh ® This Macintosh TWAIN Scanner driver can be used with application that supports the TWAIN specification. You can use PaperPort U S I N G T H E B R O T H E R M F C W I T H A N E W P O W E R M A C I N T O S H ®...

  • Page 200: Accessing The Scanner

    Accessing the Scanner ® Run your PaperPort right hand corner of your screen. The first time you use the Brother TWAIN driver, set it as the default by choosing the Select Source, then click the ® PaperPort icon. Afterward, for each original, you scan choose Acquire Image by clicking the PaperPort appear.

  • Page 201: Settings In The Scanner Window

    Settings in the Scanner Window Image Resolution Choose the scanning resolution from the Resolution pop-up menu. Higher resolution takes more memory and transfer time, but can achieve a finer scanned image. (Each model has different resolutions. See Specification.) Color Type Black &...

  • Page 202: Scanning Area

    Scanning Area Set the Size to one of the following: • Letter (8.5 x 11 inches) • A4 (210 x 297 mm) • Legal (8.5 x 14 inches) • A5 (148 x 210 mm) • B5 (182 x 257 mm) •...

  • Page 203: Miscellaneous

    Miscellaneous Brightness Adjust the brightness setting to obtain the best image. The Brother TWAIN Scanner driver offers 100 brightness settings (-50 to 50). The default value is 0, representing an “average” setting. You can set the brightness level by dragging the slidebar to the right to lighten the image or to the left to darken the image.

  • Page 204: Scanner Profile

    Colors that fall within the gamuts of both devices are left unchanged. Scanner Profile Select your Brother MFC. ® ™ U S I N G T H E B R O T H E R M F C W I T H A N E W P O W E R M A C I N T O S H...

  • Page 205: Prescanning An Image

    Insert original in the ADF of the Brother MFC again. Adjust the settings for Resolution, Color Type (Gray Scale), Brightness, Contrast, and Size in the Scanner Setup dialog box, as needed.

  • Page 206: Important Information

    Important Information Standard Telephone and FCC Notices These notices are in effect on models sold and used in the United States only. This equipment is hearing aid compatible. When programming emergency numbers and/or making test calls to emergency numbers: Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up.

  • Page 207: Federal Communications Commission (Fcc) Declaration Of Conformity (For Usa Only)

    If you are not able to solve a problem with your MFC, contact Brother Customer Service (See Brother Numbers, page i). WARNING For protection against the risk of electrical shock, always disconnect all cables from the wall outlet before servicing, modifying or installing the equipment.

  • Page 208: Industry Canada Compliance Statement (For Canada Only)

    Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada. Compliance Statement ® NERGY As an E Partner, Brother Industries, ® NERGY Ltd. has determined that product meets the guidelines for energy efficiency. ® NERGY Important Safety Instructions Read all of these instructions.
  • Page 209 MFC must be disconnected quickly. Unplug this product from the wall outlet and refer servicing to Brother Authorized Service Personnel under the following conditions: A When the power cord is damaged or frayed.

  • Page 210: Trademarks

    Trademarks The brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link and PhotoCapture Center are registered trademarks of Brother Industries, Ltd. © Copyright 2000 Brother Industries, Ltd. All rights reserved.

  • Page 211: Troubleshooting And Routine Maintenance

    Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to send faxes to any fax machine, not just the one from which you are calling.

  • Page 212: Error Messages

    Try to transmit or receive again. See page 23-4. Replace the ink cartridges. See p. 23-16. Call Brother Customer Service. USA: From within Canada: From within Montreal: 1-514-685-6464 Remove the media card. See page 12-9.
  • Page 213 If the MFC cannot reset itself and return to the date and time prompt, it will display MACHINE ERROR XX. Please call Brother Customer Service and tell them the Machine Error number, at: USA: From within Canada: From within Montreal: 1-514-685-6464 See page 23-4.

  • Page 214: Document Jams And Paper Jams

    Document Jams and Paper Jams Based upon where the original or printed sheet is jammed, follow the appropriate set of instructions to remove it. Original is Jammed in the Top of the ADF Unit Remove any paper from the ADF that is not jammed.

  • Page 215: Paper Is Jammed Inside The Mfc

    Paper is Jammed Inside the MFC Remove the paper cassette. Press the blue release button and pull the jammed paper out toward you. Slide the paper cassette into the MFC until it locks into place. T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E Blue Release Button 23 - 5...

  • Page 216: If You Are Having Difficulty With Your Mfc

    SUGGESTIONS If your copy looks good, you probably had a bad connection, with static or interference on the phone line. If the copy looks bad, call Brother Customer Service at 1-800-284-4329 (USA), 1-800-853-6660 (from within Canada) or 1-514-685-6464 (from within Montreal).

  • Page 217: Handling Incoming Calls

    Clean the print head (see Cleaning the Print Head, page 23-9). If you clean the print heads five times and the print has not improved, call Brother Customer Service at 1-800-284-4329 (USA), 1-800-853-6660 (from within Canada) or 1-514-685-6464 (from within Montreal).

  • Page 218: Video Capture

    DIFFICULTY “Unable to write to LPT1” or “LPT1 already in use” Error Message appears. “MFC is Busy” or “MFC Connect Failure” Error Message appears. Video Capture LCD does not show VIDEO: PRESS COPY CAPTURE READY 23 - 8 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E SUGGESTIONS 1.

  • Page 219: How To Improve Print Quality

    The MFC will clean the print head.When cleaning is finished, the MFC will go back online. If you clean the print head at least five times and the print has not improved, Note call Brother Customer Service for assistance at 1-800-284-4329 (USA), 1-800- 853-6660 (from within Canada), or 1-514-685-6464 (from within Montreal). WARNING Do NOT touch the print head.

  • Page 220: Aligning Ink Cartridges

    Aligning Ink Cartridges This feature allows you to check and align the ink cartridges to assure best print quality. Make sure there is paper in the cassette before you start the alignment procedure. Press Function, 2, 2. Press Start. The MFC prints a sample page. Study the alignment page and decide which sample numbers show the most evenly printed ink lines for 300 and 600 dpi.

  • Page 221: Turning Off Bi-Directional Printing

    Turning Off Bi-directional Printing You can further improve print quality by turning off bi-directional printing and setting the MFC to print in one direction only. However, this will reduce print speed by one half. Press Function, 2, 3. Press to select OFF. Don’t handle the paper until the ink is dry.
  • Page 222 Caution Damage caused to your MFC by failure to lock the scanner before moving and shipping will void your warranty. Close the scanner cover. Wait until the LCD returns to the date and time display. Unplug the MFC from the telephone wall socket. Unplug the MFC from the AC outlet.
  • Page 223 (cord, paper cassette, printed materials) into the carton. If you are returning the MFC to Brother as part of the Swap Program, pack only Note the MFC. Keep all separate parts to use with your “Swap” machine. Close the carton.

  • Page 224: Routine Maintenance

    Routine Maintenance Cleaning the Scanner Unplug the MFC and lift the document cover. Clean the scanner glass and the white film with isopropyl alcohol on a lint free cloth. White Film Lift the ADF unit. Clean the white roller and the glass strip under the roller with isopropyl alcohol on a lint-free cloth.

  • Page 225: Cleaning The Mfc Printer Platen

    Cleaning the MFC Printer Platen To clean your MFC printer platen, wipe it with a lint free cloth that is dry or lightly moistened with isopropyl alcohol. Printer Platen WARNING Be careful not to touch the paper feed star wheels and flat cable. Cleaning the Pick-up Roller Remove the paper cassette from the MFC.

  • Page 226: Replacing The Ink Cartridges

    Replacing the Ink Cartridges Your MFC is equipped with an ink dot counter that automatically monitors the ink level in each color cartridge. When the counter detects an ink cartridge is running out of ink, the MFC will notify you with a message on the LCD. The display shows you which color cartridges are low or empty.
  • Page 227 Each color has its own correct position. Insert each new ink cartridge into the carriage using the color indicator on the print head as a guide. After installing the ink cartridges, close the scanner cover. Your MFC prepares for a “head cleaning” and goes online. The display screen prompts you to verify a new ink cartridge was inserted for each color you removed.

  • Page 228: For Customer Service

    For Customer Service If you still cannot solve a problem with your MFC, call Brother Customer Service (see Brother Numbers, page i). 23 - 18 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E...

  • Page 229: Specifications

    Contrast Control Resolution Memory Capacity One Touch Dial Speed Dial Automatic Redial * Using Brother #1 chart, with JBIG coding and Standard Resolution. ™ ITU-T Group 3 MH/MR/MMR/JBIG /JPEG 14400/12000/9600/7200/4800/2400 Automatic Fallback ADF Width: 5.8" to 8.5" (148 mm to 216 mm) ADF Length: 5.0"...

  • Page 230: Fax (Continued

    Best Print Quality Power Source Power Consumption Dimensions Weight * “Pages” refers to the “Brother Standard Chart No. 1” (a typical business letter, Standard resolution). Specifications and printed materials are subject to change for improvement without prior notice. Printer Printing...

  • Page 231: Print Media

    To meet FCC emission requirements for the MFC, you must attach the included Note filter core and cable tie to the Parallel cable. Print Media Paper Input Paper Output Consumable Items Service Life of Ink Cartridge Automatic loading from the Multi-Purpose Paper Cassette or manual loading from the Manual Feed Slot Paper type:...

  • Page 232: Glossary

    Glossary Activity Report Lists information about the last 50 incoming and outgoing faxes. TX means Transmit. RX means Receive. ADF (Automatic Document Feed) Refers to the number of pages that can be placed in the document feeder and fed one at a time automatically. Auto Dial List A listing of names and numbers stored in One Touch and Speed Dial memory, in numerical order.
  • Page 233 Dual Access Your MFC can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax or receiving or printing an incoming fax. Easy Receive Enables your MFC to respond to CNG tones if you interrupt a fax call by answering it.
  • Page 234 ™ ® ScanSoft PaperPort for Brother Document management application where you can view received faxes and scanned image. speed dial A preprogrammed number for easy dialing. You must press the Search/Speed Dial button and then Standard resolution 98 x 203 dpi. It is used for regular size text and quickest transmission.
  • Page 235 transmission The process of sending documents over the phone lines from your MFC to the receiving fax machine. User Setting List A printed report that shows the current settings of your MFC. Xmit Report (Transmission Report) A listing of each transmission, date, time, and number of pages.

  • Page 236: Index

    Customer Service i fax-back system i Frequently Asked Questions (FAQs) i Home Page i test sheet, sending 1-2 Brother paper 2-4 canceling a scheduled job 5-6 I - 1 fax forwarding 8-4 fax jobs in memory 5-6...
  • Page 237 One Touch numbers 7-4 search 7-6 Speed Dial numbers 7-4 document jam 23-4 document size and resolution 6-1, 6-3 Drivers installing ™ ® iMac /Macintosh G3, G4 21-1 ® Windows Parallel 13-2 ® Windows USB 13-17 Dual Access 6-5 Easy Receive 5-2 ECM (Error Correction Mode) 1-5 emergency numbers 22-1 Enlarge/Reduce 1-3, 1-4...
  • Page 238 23-10 installing 2-9 replacing 23-16 ink dot counter 2-10 INK EMPTY 23-2 Ink Management 1-3, 1-4, 23-9 inserting spaces 4-2 Installing Brother Software ® helpful hints for Windows ® Multi-Function Link Pro 13-27 jack 2-14 EXT.jack external telephone 2-12...
  • Page 239 printing 5-4, 6-9, 9-1 difficulty 23-6 resolution S-2 specifications S-2 Printing speed S-2 Priority Key 1-3, 1-4 Quality 3-5 Real Time Transmission 6-6 receive mode 5-1 FAX 5-1 MANUAL 5-1 TAD, external 2-12, 5-1 Redial/Pause 1-3, 1-4, 6-4 redialing 6-4, 7-6 reducing copies 10-3 long faxes 5-3...
  • Page 240 Temporary Cover Page 6-8 Test Print 2-11, 3-5, 23-9 text entering 4-2 the Bi-directional ® Windows 95, 98, 98SE and ME 13-4 Tone Signals on Pulse Line 7-6 Transmission Verification 9-2 Transmission Verification (Xmit) Report 9-1, 9-2 tray 2-1 triplex adapter 2-14 troubleshooting 23-1 error messages on LCD 23-2 if you are having difficulty 23-6...

  • Page 241: Remote Retrieval Access Card

    Remote Retrieval Access Card If you plan to receive fax messages while away from your machine, carrying the Remote Retrieval Access Card printed below will serve as a convenient reminder of the retrieval procedures. Simply cut out the card and fold it to fit your wallet or organizer.
  • Page 242 Fold Fold R - 2 R E M O T E R E T R I E V A L A C C E S S C A R D...
  • Page 243 EQUIPMENT ATTACHMENT LIMITATIONS (For Canada Only) NOTICE: The industry Canada label identifies certified equipment. This certification means that the equipment meets telecommunications network protective, operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). The Department does not guarantee the equipment will operate to the user’s satisfaction.
  • Page 244 Brother International Corporation (Canada) Ltd. Dollard-des-Ormeaux, QC, CANADA H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and CANADA only. We cannot recommend using them overseas because it may violate the Telecommunications Regulations of that country and the power requirements of your Multi-Function Center may not be compatible with the power available in foreign countries.

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