Sharp MX-M503N Quick Start Manual
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Sharp MX-M503N Quick Start Manual

Digital multifunctional system
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See also: Operating Manual , Installation Manual
DIGITAL MULTIFUNCTIONAL SYSTEM
Quick Start Guide
Quick Start Guide
Quick Start Guide
Keep this manual close at hand for reference
whenever needed.
MODEL:
MX-M283N
MX-M363N
MX-M453N
MX-M503N
Before using the machine
Functions of the machine and
procedures for placing originals and
loading paper.
Copying
Using the copy function.
Printing
Using the printer function.
Faxing
Using the fax function.
Scanning
Using the scan function.
Document filing
Storing jobs as files on the hard
drive.
System settings
Configuring settings to make the
machine easier to use.
Troubleshooting
Frequently asked questions and
how to clear paper misfeeds.

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Summary of Contents for Sharp MX-M503N

  • Page 1 Quick Start Guide Keep this manual close at hand for reference whenever needed. MODEL: MX-M283N MX-M363N MX-M453N MX-M503N Before using the machine Functions of the machine and procedures for placing originals and loading paper. Copying Using the copy function. Printing Using the printer function.

  • Page 2: Operation Manuals And How To Use Them

    OPERATION MANUALS AND HOW TO USE THEM 2 printed manuals and a manual in PDF format are provided with the machine. Printed manuals To learn the parts of the machine and how to use them To load paper Before using the machine (page 7) To make a copy Copying (page 23) To print a file...

  • Page 3: Operation Guide

    Manuals in PDF format Detailed explanations of the functions that can be used on the machine are provided in the Operation Guide in PDF format. The Operation Guide can be downloaded from the Web pages in the machine. Operation Guide For detailed information Convenient methods for using the Operation Guide...

  • Page 4: Checking The Ip Address

    CHECKING THE IP ADDRESS To check the IP address of the machine, print out the all custom setting list in the system settings. SYSTEM SETTINGS System Settings Admin Password List Print Total Count Default Settings (User) Fax Data Paper Tray Address Control Receive/Forward Settings...

  • Page 5: Accessing The Web Server In The Machine

    ACCESSING THE WEB SERVER IN THE MACHINE When the machine is connected to a network, the machine's built-in Web server can be accessed from a Web browser on your computer. Opening the Web pages Downloading the Operation Guide The Operation Guide, which is a more detailed manual, can be downloaded from the machine's Web pages. Access the Web server in the machine to open the Web pages.

  • Page 6: Table Of Contents

    TABLE OF CONTENTS CHECKING THE IP ADDRESS............2 ACCESSING THE WEB SERVER IN THE MACHINE .
  • Page 7 Faxing BASE SCREEN OF FAX MODE ........... .58 SENDING A FAX.
  • Page 8 Document filing DOCUMENT FILING .............94 QUICKLY SAVING A JOB (Quick File) .
  • Page 9 Before using the machine Before using the machine This section provides general information about the machine, including the names and functions of the parts of the machine and its peripheral devices, and the procedures for placing originals and loading paper. PART NAMES AND FUNCTIONS .

  • Page 10: Part Names And Functions

    PART NAMES AND FUNCTIONS (1) Automatic document feeder This automatically feeds and scans multiple originals. Both sides of 2-sided originals can be scanned at once. (2) Document feeder tray Place the originals in this tray when using the automatic document feeder. (3) Operation panel (4) Output tray (centre tray) Copy jobs and print jobs are delivered to this tray.
  • Page 11 (13) (14) (15) (13) Document glass This is used to scan books and other originals that cannot be scanned using the automatic document feeder. (14) Keyboard This is a keyboard that is incorporated into the machine. When not used, it can be stored under the operation panel.

  • Page 12: Operation Panel

    OPERATION PANEL Image send indicators LINE indicator This lights up during transmission or reception in fax mode. The indicator also lights up during transmission in scan mode. DATA indicator When a received fax cannot be printed because of a problem such as out of paper, the indicator blinks. The indicator lights steadily when there is data that is waiting to be transmitted.
  • Page 13 Numeric keys Numeric keys These are used to enter the number of These are used to enter the number of copies, fax numbers, and other copies, fax numbers, and other numbers. numbers. [LOGOUT] key ( [LOGOUT] key ( When user authentication is enabled, When user authentication is enabled, press this key to log out after using press this key to log out after using...

  • Page 14: Using The Touch Panel

    USING THE TOUCH PANEL The touch keys that appear in the touch panel are grouped for easy operation. The layout and functions of the touch keys are explained below. Mode select keys [COPY] key To use the copy function, touch this key to switch to copy mode.
  • Page 15 Checking the status of the machine The touch panel has a key for checking the status of the machine. "Job Status" display This shows the first 4 print jobs in the print queue (the job in progress and jobs waiting to be printed). The type of job, the set number of copies, the number of copies completed, and the job status appear.

  • Page 16: User Authentication

    USER AUTHENTICATION When user authentication is enabled in the system settings, you must log in before using the machine. User authentication is initially disabled. When you have finished using the machine, log out. User authentication methods There are two methods for performing user authentication: login by user number and login by login name and password.

  • Page 17: Home Screen

    Touch to go to your my menu screen. Key names and images can be changed. (4) Application Keys Up to four shortcuts to Sharp OSA applications can be displayed. Shortcuts to functions can be registered as keys in the my menu screen. When a shortcut key is touched, the screen for that function appears.

  • Page 18: Image Check Function (Preview)

    IMAGE CHECK FUNCTION (PREVIEW) The image check function allows you to view scanned images and received faxes on the touch panel. Convenient uses of image check You can view images scanned for copying, fax/image send, and Scan to HDD of document filing. This allows you to check the effect of special modes and correct problems before copying or transmission takes place.

  • Page 19: Placing Originals

    PLACING ORIGINALS The automatic document feeder can be used to automatically scan many originals at once. This saves you the trouble of manually feeding each original. For originals that cannot be scanned using the automatic document feeder, such as a book or a document with notes attached, use the document glass.

  • Page 20: Changing Paper In A Tray

    CHANGING PAPER IN A TRAY Names of the trays The names of the trays are shown below. For the number of sheets of paper that can be loaded in each tray, see the following manuals: • Operation Guide, "Paper Tray Settings" in "7. SYSTEM SETTINGS" •...

  • Page 21: Loading Paper In A Tray

    Loading paper in a tray To change the paper in a tray, load the desired paper in the tray and then change the tray settings in the machine to specify the loaded paper. The procedure for changing the tray paper size is explained below. As an example, the paper in tray 1 is changed from B4 (8-1/2"...

  • Page 22: Changing The Tray Settings

    Changing the tray settings When you change the paper in a tray, the tray settings in the system settings must also be changed. SYSTEM SETTINGS System Settings Admin Password List Print Total Count Default Settings (User) Paper Tray Fax Data Address Control Settings Receive/Forward...

  • Page 23: Loading Paper In Other Trays

    Loading paper in other trays Bypass tray Place paper that is A5 (7-1/4" x 10-1/2") or smaller in the horizontal orientation. Special types of paper that cannot be loaded in other trays can be loaded in the bypass tray. For detailed information on the bypass tray, see "LOADING PAPER IN THE BYPASS TRAY" in "1. BEFORE USING THE MACHINE"...

  • Page 24: Large Capacity Tray

    Large capacity tray The paper size of tray 5 can only be changed by a service technician. Do not load as shown below. Gently pull out the paper tray. Insert the paper with the print side face down. Fan the paper well before inserting it. Otherwise, multiple sheets may feed at once and cause a misfeed.
  • Page 25 Copying Copying This section explains the basic procedures for using the copier function. This section also introduces the various types of copying that can be performed using the special modes. BASE SCREEN OF COPY MODE ....24 MAKING COPIES.

  • Page 26: Base Screen Of Copy Mode

    BASE SCREEN OF COPY MODE Touch the [COPY] key in the touch panel to open the base screen of copy mode. Select copy settings in the base screen. (1) Output display When one or more output functions such as sort, group, staple sort, or saddle stitch have been selected, this shows the icons of the selected functions.

  • Page 27: Making Copies

    MAKING COPIES This is the most basic procedure for making copies. Ready to scan for copy. Special Modes 2-Sided Copy Plain Output Exposure Auto File Quick File Copy Ratio Original Paper Select 100% Auto Auto Preview Plain The side to be scanned must be face up! Touch the [COPY] key.

  • Page 28: 2-Sided Copying (Automatic Document Feeder)

    2-SIDED COPYING (Automatic Document Feeder) You can use the automatic document feeder to make automatic 2-sided copies without the bother of manually turning the originals over and re-inserting them. This section explains how to copy 1-sided originals onto both sides of the paper.

  • Page 29: Copying On Special Paper (Bypass Copy)

    COPYING ON SPECIAL PAPER (Bypass Copy) Use the bypass tray to copy on special media such as heavy paper, envelopes, and tab paper. This section explains how to load A4 heavy paper in the bypass tray. The side to be scanned must be face up! The side to be copied on must be face down!

  • Page 30: Selecting A Tray

    Paper Select Bypass Tray Type/Size Setting Type Size 12x18(A3W),11x17,8½x14 Heavy Paper Auto-Inch 8½x11,8½x11R,5½x8½R 7¼x10 ¼ ¼ ½R,A3,A4,B4,B5 A3W(12x18),A3,A4,A4R,A5R,B4 Auto-AB B5,B5R,216x330(8½x13) 11x17,8½x11 Custom Size X420 Y297 Manual Paper Select Paper Tray Bypass Tray 1. A4 Plain Plain 2. A4R Plain 3. B4 Plain 4.

  • Page 31: Selecting The Exposure And Image Type

    SELECTING THE EXPOSURE AND IMAGE TYPE You can specify the original image type to obtain a clearer copy. The example of making a copy of a map is explained below. The side to be scanned must be face up! Special Modes 2-Sided Copy Plain Output...

  • Page 32: Fitting The Copy Image To The Paper (Automatic Ratio Selection)

    FITTING THE COPY IMAGE TO THE PAPER (Automatic Ratio Selection) You can copy an original onto any size of paper using automatic enlargement/reduction. This section explains how to copy an A4 original onto A3 paper. The side to be scanned must be face up! Special Modes 2-Sided Copy Plain...
  • Page 33 Set the number of copies. Press the [START] key. Correct sets Cancel scanning Cancel copying...

  • Page 34: Enlargement/Reduction (Preset Ratios / Zoom)

    ENLARGEMENT/REDUCTION (Preset Ratios / Zoom) For precise adjustment of the copy size, you can select a preset ratio and/or adjust the ratio in increments of 1%. As an example, this section explains how to reduce the image to 55%. The side to be scanned must be face up! Special Modes 2-Sided Copy Plain...
  • Page 35 Set the number of copies. Press the [START] key. Correct sets Cancel scanning Cancel copying...

  • Page 36: Interrupting A Copy Run (Interrupt Copy)

    INTERRUPTING A COPY RUN (Interrupt Copy) When the machine is printing, you can temporarily interrupt the job and perform a copy job that you wish to prioritize. This feature is useful when you need to make an urgent copy during a long copy run.

  • Page 37: Storing Copy Operations (Job Programs)

    STORING COPY OPERATIONS (Job Programs) You can store a group of copy settings. The settings can be retrieved and used whenever needed. When you frequently use the same group of settings, this saves you the trouble of manually selecting the settings each time you need to use them.

  • Page 38: Deleting A Job Program

    Job Programs Press program number. Recall Store/Delete Deleting a job program Job Programs Press program number. Recall Store/Delete Job Programs Press program number. Recall Store/Delete A job program has been already stored in this location. Cancel Delete Store Job Programs Press program number.

  • Page 39: Special Modes

    SPECIAL MODES The special modes can be used for a variety of special-purpose copy jobs. This section introduces the types of copies that can be made with the special modes. (The procedures for using each special mode are not explained.) Each special mode has its own settings and steps, however, the basic procedure is the same for all modes.

  • Page 40: Selecting A Special Mode

    SELECTING A SPECIAL MODE The procedure for selecting settings for "Adding margins (Margin Shift)" is explained below as an example. Although the specific settings for each special mode vary, the general procedure is the same. The side to be scanned must be face up! Special Modes 2-Sided Copy Plain...

  • Page 41: Convenient Copy Functions

    CONVENIENT COPY FUNCTIONS Adding margins (Margin Shift) Use this function to shift the image on the copy to create binding margins. This function is convenient when you will be binding the copies with a string or placing them in a binder. Erasing peripheral shadows (Erase) Use this function to erase peripheral shadows that occur when making...
  • Page 42 Copying a large number of originals at once (Job Build) A stack of originals higher than the indicator line on the automatic document feeder cannot be fed through the feeder. The job build function lets you divide the stack of originals into sets, feed each set, and copy the sets as a single job.

  • Page 43: Multi Shot

    Copying multiple pages onto one sheet of paper (Multi Shot) Use this function to copy two or four original pages onto one sheet of paper. Copying a pamphlet (Book Copy) Use this function to copy a book, pamphlet, or other bound original. The copies will be arranged in the same pamphlet-style layout.
  • Page 44 Printing the date or a stamp on copies (Stamp) Use this function to print the date, a stamp, the page number, or text on copies. In addition, specific text can be added to a copy as a watermark. Repeating photos on a copy (Photo Repeat) Use this function to print up to 24 copies of one photo on one sheet of paper.
  • Page 45 Copying an A3 size original without cutting off the edges (A3 Full Bleed) Use this feature to make a full-size copy of an A3 original on A3W paper so that the edges are not cut off. The original must be placed on the document glass.

  • Page 46: Copying Thin Originals (Slow Scan Mode)

    Checking the number of scanned original sheets before copying (Original Count) The number of scanned original sheets can be counted and displayed before copying is executed. By allowing you to check the number of original sheets that were scanned, this helps reduce the occurrence of copy mistakes.
  • Page 47 Printing Printing This section explains the basic procedure for printing using the printer driver of the machine. The settings that can be selected in the printer driver are also introduced. The explanations of screens and procedures are primarily for Windows ®...

  • Page 48: Printing

    PRINTING This section explains the basic procedures for printing. Windows The following example explains how to print an A4 size document from WordPad, which is a standard accessory program in Windows. To install the printer driver and configure settings in a Windows environment, see "2. SETUP IN A WINDOWS ENVIRONMENT"...
  • Page 49 Select print settings. (1) Click the [Paper] tab. (2) Select [A4]. (3) Click the [OK] button. Click the [Print] button. Printing begins. In Windows 98/Me/NT 4.0, click the [OK] button.

  • Page 50: Using Printer Driver Help

    Using printer driver help When selecting settings in the printer driver properties window, you can display Help to view explanations of the settings. (Only in Windows) Open the printer driver properties window. (1) Select the printer driver of the machine. (2) Click the [Preferences] button.

  • Page 51: Setting The Paper Size

    Macintosh The following example explains how to print an A4 size document from "TextEdit" ("SimpleText" in Mac OS 9), which is a standard accessory program on Macintosh computers. In a Macintosh environment, the PS3 expansion kit must be installed to use the machine as a network printer. To install the printer driver and configure settings in a Macintosh environment, see "3.

  • Page 52: Printing A File

    Printing a file Execute printing from TextEdit. (1) Open the [File] menu. (2) Select [Print]. In Mac OS 9, select [Print] from the [File] menu of SimpleText. Select print settings and click the [Print] button. (1) Make sure the correct printer is selected.

  • Page 53: Cancelling Printing (At The Machine)

    CANCELLING PRINTING (AT THE MACHINE) You can cancel a print job if you cancel before printing actually begins. JOB STATUS Print Job Scan to Fax Job Internet Fax Job Queue Sets / Progress Status Computer01 020 / 001 Printing Job Queue Computer02 020 / 000 Waiting...

  • Page 54: Selecting Print Settings

    SELECTING PRINT SETTINGS To use the print function of the machine, the settings in the printer driver properties window must be configured. See "PRINTING" (page 46) for the procedure for opening the printer driver properties window and the basic procedure for printing. Windows The procedure for selecting settings in the printer driver is explained below using "Fitting the print image to the paper (Fit To Paper Size)"...
  • Page 55 Macintosh The procedure for selecting printer driver settings is explained below using "Printing multiple images on one page (N-Up Printing)" as an example. This function reduces the size of each page to let you print multiple pages on one sheet of paper. The example of printing two pages on one sheet of paper with borderlines is explained.

  • Page 56: Convenient Printer Functions

    CONVENIENT PRINTER FUNCTIONS Printing on both sides of the paper (2-sided printing) Use this function to print on both sides of the paper. You can use 2-sided printing to reduce the number of printed sheets when you are printing a large number of pages or when you wish to conserve paper.
  • Page 57 Punching holes in output (Punch) Use this function to punch holes in output. (When a punch module and saddle stitch finisher or finisher are installed.) The machine also has these functions For information on each of these functions, see "CONVENIENT PRINTING FUNCTIONS" in "3. PRINTER" in the Operation Guide.
  • Page 59 Faxing Faxing This section explains the basic procedures for using the fax function of the machine. In addition, special modes that can be used with the fax function are introduced. The facsimile expansion kit is required to use the fax function. BASE SCREEN OF FAX MODE .

  • Page 60: Base Screen Of Fax Mode

    BASE SCREEN OF FAX MODE Touch the [IMAGE SEND] key in the touch panel to open the base screen of fax mode. If the fax screen does not appear, touch the [Fax] tab. Select fax settings in the base screen. Address Review (1) Send mode tabs Use these tabs to change the mode of the image send...

  • Page 61: Sending A Fax

    SENDING A FAX The basic procedure for sending faxes is explained below. In fax mode, colour originals are sent as black and white images. DOCUMENT COPY IMAGE SEND FILING Ready to send. Speaker Resend Scan Internet Fax USB Mem. Scan PC Scan Address Book Original...

  • Page 62: Changing The Size Of A Fax

    CHANGING THE SIZE OF A FAX The size of the original and the transmission size can be specified before transmission. This is convenient when faxing an original that is small and difficult to read. The procedure for faxing both sides of an A4 original at A3 size is explained below. The side to be scanned must be face up! Scan Internet Fax...
  • Page 63 Enter the fax number of the first destination. Press the [START] key. Correct a mistake Cancel scanning...

  • Page 64: Changing The Exposure

    CHANGING THE EXPOSURE The exposure can be changed as appropriate for the darkness or lightness of the original. The following example explains how to darken light colours in an original to make the image clearer. The side to be scanned must be face up! Scan Internet Fax USB Mem.

  • Page 65: Changing The Resolution

    CHANGING THE RESOLUTION The resolution can be selected to match the characteristics of the original, such as text or photo, the size of the text, and the darkness of the image. The following example explains how to set the resolution to [Fine] and [Half Tone] when sending an original with small text.

  • Page 66: Storing A Fax Number

    STORING A FAX NUMBER You can store fax numbers in one-touch keys. Stored fax numbers can be retrieved quickly and easily. If you frequently send faxes to the same group of fax machines, the numbers of those fax machines can be stored as a group (multiple fax numbers can be stored in one key).
  • Page 67 System Settings Address Control Cancel Address Type: Search Number: (1-999) Address Name KKK KKK (Required): Initial (Optional): Key Name: Custom Index: User 1 Register this Address to be added to the [Frequent Use] index. System Settings Address Control Cancel Register this Address to be added to the [Frequent Use] index. Fax Number (Required): 0123456789 Transmission Mode:...

  • Page 68: Forwarding Received Faxes (Fax Data Forward)

    FORWARDING RECEIVED FAXES (Fax Data Forward) When the machine cannot print because it is out of paper or out of toner, received faxes can be forwarded to another fax machine. To use this function, the fax number of the destination machine must be stored in "Set the Telephone Number for Data Forwarding"...

  • Page 69: Convenient Dialling Methods

    CONVENIENT DIALLING METHODS Easy to use one-touch keys and the resend function can be used to prevent dialling errors and save time. One-touch keys A fax number stored in a one-touch key can be retrieved by a simple touch of the key. A one-touch key for a group can be selected to automatically transmit to each of the destinations stored in the group.

  • Page 70: Speed Dialling

    Resending The [Resend] key can be touched to transmit to one of the eight most recent destinations used for transmission. Resending is not possible in some cases, such as when an image is sent using a one-touch key for a group. Ready to send.
  • Page 71 Dialling using the speaker When the speaker is used to dial, fax transmission is started after the number is dialled and the connection is established. If a person answers, you will be able to hear his or her voice, but you will not be able to speak. Telephone mode.

  • Page 72: Sending The Same Fax To Multiple Destinations (Broadcast Transmission)

    SENDING THE SAME FAX TO MULTIPLE DESTINATIONS (Broadcast Transmission) The same document/image can be sent to multiple fax mode, scan mode, and Internet fax mode destinations in a single operation. If you frequently send documents/images to the same group of destinations, it is recommended that you store those destinations as a group in a one-touch key.
  • Page 73 Address Review 0123456789 CCC CCC Select settings in the touch panel. (Continued) (5) Check the destinations and then touch the [OK] key. To delete a destination, touch the key of the destination that you wish to delete. A message will appear to confirm the deletion.

  • Page 74: Special Fax Modes

    SPECIAL FAX MODES The special modes can be used for a variety of special-purpose fax transmission jobs. The following pages show the types of fax transmissions that can be performed. (The procedures for using each special mode are not explained.) Each special mode has its own settings and steps, however, the basic procedure is the same for all modes.

  • Page 75: Selecting A Special Mode

    SELECTING A SPECIAL MODE The procedure for selecting a special mode for fax is explained below. The settings that must be selected vary for each special mode, however, the general procedure is the same. The procedure for erasing shadows at the edges of the image when sending a fax is explained below as an example. The side to be scanned must be face up! Scan Internet Fax...

  • Page 76: Convenient Fax Functions

    CONVENIENT FAX FUNCTIONS Erasing peripheral shadows (Erase) Use this function to erase peripheral shadows that occur when faxing books and other thick originals. Sending the left and right pages of a bound document as two separate pages (Dual Page Scan) Use this function to send the left and right pages of a pamphlet or other bound document as two separate pages.
  • Page 77 Sending a large number of pages as a single transmission job (Job Build) A stack of originals higher than the indicator line on the automatic document feeder cannot be fed through the feeder. The job build function lets you divide the stack of originals into sets, feed each set, and send the sets as a single transmission.
  • Page 79 Scanning Scanning This section explains the uses of the network scanner function and the basic procedure for using scan mode. In addition, special modes that can be used with the network scanner function are introduced. The Internet fax expansion kit is required to use the Internet fax function. NETWORK SCANNER FUNCTION .

  • Page 80: Network Scanner Function

    NETWORK SCANNER FUNCTION The network scanner function of the machine can be used to transmit scanned images by a variety of methods. The network scanner function has the following modes. Scan modes To send an image to an e-mail address, use Scan to E-mail To upload an image to an FTP server, use Scan to FTP...

  • Page 81: Base Screen Of Scan Mode

    BASE SCREEN OF SCAN MODE Touch the [IMAGE SEND] key in the touch panel to open the base screen of scan mode. If the scan screen does not appear, touch the [Scan] tab. Select various scan settings in the base screen. Ready to send.

  • Page 82: Scanning An Original

    SCANNING AN ORIGINAL The basic operation for scanning is explained below. This section explains how to send a scanned file by e-mail. In scan mode, originals can be scanned in full colour or greyscale. DOCUMENT COPY IMAGE SEND FILING Ready to send. Scan Internet Fax USB Mem.

  • Page 83: Changing The Exposure And Original Image Type

    CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE Exposure and original image type settings can be selected as appropriate for the original. The procedure for darkening the exposure and setting the original image type to "Text/Prtd. Photo" is explained below. The side to be scanned must be face up! Scan Internet Fax USB Mem.

  • Page 84: Changing The Resolution

    CHANGING THE RESOLUTION You can select the resolution as appropriate for the original type. This section explains how to set the resolution to "300X300dpi", which creates a clearer image than the default resolution. The side to be scanned must be face up! Scan Internet Fax USB Mem.

  • Page 85: Changing The File Format

    CHANGING THE FILE FORMAT The file format (file type and compression method) for sending a scanned image is specified when the destination is stored in a one-touch key; however, you can change the format at the time of transmission. The procedure for sending a scanned image in TIFF format is explained below. The side to be scanned must be face up! Scan Internet Fax...

  • Page 86: Storing A Destination

    STORING A DESTINATION The procedure for storing e-mail addresses in one-touch keys for Scan to E-mail is explained below. Stored e-mail addresses can be retrieved quickly and easily. If you frequently send images to the same group of destinations, those destinations can be stored as a group. To store destinations for the other modes of the network scanner function, see "STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK"...
  • Page 87 System Settings Address Control Cancel E-mail Address AAA@xx.xxx.com (Required): File Format: File Type: MMR(G4) Compression Mode Black & White: Medium Compression Ratio Colour/Greyscale: The items in the above step must be entered. For details on items entered, see "7. SYSTEM SETTINGS" in the Operation Guide.

  • Page 88: Convenient Transmission Methods

    CONVENIENT TRANSMISSION METHODS One-touch sending, resending, and other convenient transmission functions that make it easy to send an image are available. One-touch key A destination stored in a one-touch key can be retrieved by a simple touch of the key. Scan Internet Fax USB Mem.
  • Page 89 Resending The [Resend] key can be touched to send an image to one of the most recent 8 transmission destinations. Resending is not possible in some cases, such as when an image is sent using a one-touch key for a group. Ready to send.

  • Page 90: Sending The Same Image To Multiple Destinations (Broadcast Transmission)

    SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) The same image can be sent to multiple scan mode, Internet fax mode, and fax mode destinations in a single operation. If you frequently send images to the same group of destinations, it is recommended that you store those destinations as a group in a one-touch key.

  • Page 91: Special Scan Modes

    SPECIAL SCAN MODES The special modes can be used for a variety of special-purpose scan send jobs. The following pages show the types of scan send jobs that can be performed. (The procedures for using each special mode are not explained.) Each special mode has its own settings and steps, however, the basic procedure is the same for all modes.

  • Page 92: Selecting A Special Mode

    SELECTING A SPECIAL MODE The procedure for selecting a special mode for the scanner function is explained below. The settings that must be selected vary for each special mode, however, the general procedure is the same. The procedure for selecting "Whitening faint colours in the image (Suppress Background)" is explained here as an example. The side to be scanned must be face up! Scan Internet Fax...

  • Page 93: Convenient Scanner Functions

    CONVENIENT SCANNER FUNCTIONS Erasing peripheral shadows on the image (Erase) Use this function to erase peripheral shadows that occur when scanning books and other thick originals. Scanning an original as two separate pages (Dual Page Scan) Use this function to scan the left and right pages of an open pamphlet or other bound document as separate pages.
  • Page 94 Scanning many originals at once (Job Build) A stack of originals higher than the indicator line on the automatic document feeder cannot be fed through the feeder. The job build function lets you divide the stack of originals into sets, feed each set, and send the sets as a single transmission.
  • Page 95 Document filing Document filing The document filing function is used to store the document or print image on the hard drive when performing a copy, print, or other job. A stored file can be called up and used whenever needed. This section introduces several of the document filing functions.

  • Page 96: Document Filing

    DOCUMENT FILING The document filing function allows you to save the document image of a copy or image send job, or the data of a print job, as a file on the machine's hard drive. The stored file can be retrieved and printed or transmitted as needed. Uses of the document filing function Copy Print...
  • Page 97 The document filing function is convenient in these situations In this situation... Forms for daily or weekly reports are kept in the office, but they are often used up and you have to print more using the original file. Document filing is convenient If you store the forms for daily or weekly reports together in a folder,...

  • Page 98: Quickly Saving A Job (Quick File)

    QUICKLY SAVING A JOB (Quick File) As an example, the procedure for using "Quick File" while copying is explained below. Quick File is the easiest way to save a file using the document filing function. The side to be scanned must be face up! Special Modes 2-Sided Copy Plain...

  • Page 99: Appending Information When Storing A File (File)

    APPENDING INFORMATION WHEN STORING A FILE (File) As an example, the procedure for using "File" while copying is explained below. Unlike Quick File, a file name, user name, and folder can be specified when saving a file. The side to be scanned must be face up! Special Modes 2-Sided Copy Plain...
  • Page 100 Stored to: Main Folder User 1 User 2 User 3 User 4 User 5 User 6 User 7 User 8 User 10 User 9 All Folders ABCD EFGHI JKLMN OPQRST UVWXYZ Cancel File Information Confidential Password User Name Name 1 File Name file-01 User 1...

  • Page 101: Saving A Document Only (Scan To Hdd)

    SAVING A DOCUMENT ONLY (Scan to HDD) You can save a document without performing a copy, print, or send job. The procedure for storing a document in the main folder is explained below. DOCUMENT COPY IMAGE SEND FILING File Retrieve Scan to HDD HDD Status Ex Data Access...

  • Page 102: Printing A Saved File

    PRINTING A SAVED FILE You can retrieve a file stored by document filing and print or transmit the file. This section explains how to retrieve and print a file stored in the main folder. DOCUMENT COPY IMAGE SEND FILING File Retrieve Scan to HDD HDD Status Ex Data Access...
  • Page 103 System settings System settings The system settings let you adjust the operation of the machine to suit the needs of your workplace. This section briefly introduces several of the system settings. For detailed explanations of the system settings, see "7. SYSTEM SETTINGS"...

  • Page 104: System Settings

    SYSTEM SETTINGS The date and time can be set, fax and scan destinations can be stored, document filing folders can be created, and various other settings related to the operation of the machine can be configured in the system settings screen.
  • Page 105 System settings (administrator) The system settings (administrator)* are system settings that can only be configured by the administrator of the machine. To configure these settings, the administrator password must be entered. However, when user authentication is enabled, users who log in with certain user rights may be able to configure these settings without entering the administrator password.

  • Page 106: System Settings Menu

    SYSTEM SETTINGS MENU Total Count Job Count Default Settings Clock Adjust List Print (User) All Custom Setting List Paper Tray Settings Tray Settings Address Control Address Book Fax Data Receive/Forward Fax Settings Printer Condition Settings Printer Default Settings PCL Settings Document Filing Control PostScript Settings USB-Device Check...
  • Page 107 Change Administrator Password Product Key Data Backup Storage Backup Storing/Calling of System Settings Restore Factory Defaults Sharp OSA Settings External Account Setting Default Display Settings Scan Complete Sound Setting The Number of File Name/Subject/Body Address Book Default Selection Keys Displayed Setting...

  • Page 109: Troubleshooting

    Troubleshooting Troubleshooting This sections contains answers to frequently asked questions and explains how to remove paper misfeeds. FREQUENTLY ASKED QUESTIONS ....108 REMOVING MISFEEDS ......112...

  • Page 110: Frequently Asked Questions

    FREQUENTLY ASKED QUESTIONS Making a copy of a non-standard size original The procedure for making a copy of a payment slip or other non-standard size original is explained below. The "Centring" special mode of copy mode can be selected to position the copied image in the centre of the paper.

  • Page 111: Tray Settings

    Printing on an envelopes The procedure for printing on an envelope is explained below. Only the name and address side of an envelope can be printed on. It is recommended that you do a test print to check the print result before using an envelope.

  • Page 112: Changing The Paper Size Used For A Print Job

    Changing the paper size used for a print job When the size of paper specified for a print job is not loaded in any of the machine's paper trays, follow the steps below to change the paper size. 1 Check details on the job. Print Job Scan to Fax Job...
  • Page 113 Adjusting the volume of the ringer Checking the machine's communication record To check the machine's record of communication using the image send function, follow the steps below to print the image sending activity report. The image sending activity report is printed from the system settings (administrator).

  • Page 114: Removing Misfeeds

    REMOVING MISFEEDS When a paper misfeed occurs, the message "A misfeed has occurred." will appear in the touch panel and printing and scanning will stop. In this event, touch the [Information] key in the touch panel. When the key is touched, instructions for removing the misfeed will appear.
  • Page 115 SHARP Service Department. • Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due to use of the product.
  • Page 116 PRINTED IN FRANCE TINSE4391GHZZ...

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