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Ricoh T500 Operating Instructions Manual

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PRINTER I/F T500

OPERATING INSTRUCTIONS

PRINTER REFERENCE (option)
Read this manual carefully before you use this product and keep it handy for future
reference.
For safety, please follow the instructions in this manual.

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  • Page 1: Operating Instructions

    PRINTER I/F T500 OPERATING INSTRUCTIONS PRINTER REFERENCE (option) Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.
  • Page 2 Introduction This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual. Please read the Safety Information in the “Facsimile Operator's Manual” before using this machine. It contains important information related to USER SAFETY and PREVENTING EQUIPMENT PROB- LEMS.

  • Page 3: How To Read This Manual

    How to Read this Manual Symbols In this manual, the following symbols are used: Important If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be lost. Be sure to read this. Preparation This symbol indicates the prior knowledge or preparations required before op- erating.

  • Page 4: Table Of Contents

    TABLE OF CONTENTS 1. Getting Started Connecting the Machine ................1 Requirements ....................1 Connecting the Machine to the Host Using the Parallel Cable ..... 2 Connecting the Machine Using Network Interface Board Type 2000 ... 3 Features of this Machine ................5 Printer Drivers for this Machine..............
  • Page 5 Canceling a Print Job................34 Windows 95/98 - Canceling a Print Job ............34 Windows NT 4.0 - Canceling a Print Job ............ 34 6. Troubleshooting Error & Status Messages on the Operation Panel........ 37 Machine Does not Print................42 Other Printing Problems .................

  • Page 7: Getting Started

    1. Getting Started Connecting the Machine Confirm that the shape and the position of the connector are as shown in the il- lustration. Parallel Port 10BASE-T/100BASE-TX (option) Requirements Requirements Before using this machine, confirm that all the environmental and electrical re- quirements have been met.

  • Page 8: Connecting The Machine To The Host Using The Parallel Cable

    Getting Started The machine's parallel interface is a standard bi-directional interface. It requires a standard 36-pin parallel cable compliant with IEEE 1284 and a parallel port available on the host computer. Note Do not use a parallel cable longer than 3 meters (10 feet). Network connections Optional Network Interface Board Type 2000 can be installed to allow direct connection to an Ethernet network.

  • Page 9: Connecting The Machine Using Network Interface Board Type 2000

    Connecting the Machine Confirm that both the machine and the host computer are turned off. Plug the 36-pin end of the parallel cable into the parallel port at the right side of the back cover of the machine. Reference See P.1 “Getting Started” to be sure of the position of the parallel port. Important Rating voltage of the parallel interface connector for the computer;...
  • Page 10 Getting Started Attach the network interface cable to the 10BASE-T/100BASE-TX port on the machine. Reference See P.1 “Getting Started” to be sure of the position of the 10BASE-T/ 100BASE-TX port. Note Confirm that the cable is connected to the 10BASE-T/100BASE-TX port. Do not connect the cable to the Fax port.

  • Page 11: Features Of This Machine

    Features of this Machine Features of this Machine This machine is designed especially for office workgroups, both for shared us- age within a network environment and for one-to-one usage by being connected directly to a computer. Time Saving You can save time you spend on your print tasks. •...

  • Page 12: Software And Utilities Included In The Cd-Rom

    Getting Started PCL printer drivers Printer drivers allow the computer to communicate with the printer via a printer language. Two kinds of PCL printer drivers, PCL 6 and PCL 5e, are included in the CD-ROM that comes with this printer option. We recommend PCL 6 as your first choice.

  • Page 13: Guide To This Machine

    Guide to this Machine Guide to this Machine Operation Panel {User Tools} key Press to change the default settings and conditions to meet your requirements. On Line Indicator Is on while the printer is online. Data In Indicator Is on while the printer is receiving the data from the host computer and there is data to be printed.

  • Page 14: Panel Display

    Getting Started Panel Display The panel display shows operational status, error messages and function menus. Press {User Tools} to change the printer mode. Important Do not apply a strong shock or a force of about 30 N (about 3 kgf) or more to the panel display.

  • Page 15: Basic Key Operations

    Guide to this Machine Basic key Operations The following table describes basic key operations. [Enter #] key Press this key to set the function or numerical value. The previous display appears. [Escape] key Press this key to return to the previous condition on the panel display.

  • Page 16: Loading Paper In The Bypass Tray

    Getting Started Loading Paper in the Bypass Tray This section describes how to load paper in the bypass tray, and also describes the type, size and feed direction of paper that can be loaded on the bypass tray. Reference For more information on the type, size, feed direction and maximum amount of paper that can be loaded into other paper trays in this machine, See the Fac- simile Operator's Manual.
  • Page 17 Guide to this Machine Open the Bypass Tray. Slide and adjust the side guides to fit the paper, and load paper until it stops with the print side down. Note Confirm that paper feed direction of the paper has the short edge of the pa- per entering the machine first.
  • Page 18 Getting Started Paper Size Description A4 (210 × 297) A4 (297 × 210) B5 JIS (182 × 257) B5 JIS(257 × 182) A5 (148 × 210) A5 (210 x 148) B6 JIS (182 × 128) 11 × 17 11"×17"L 8 1/2 × 14 "×14"L 8 1/2 ×...

  • Page 19: Paper Recommendations

    Guide to this Machine Press [U] or [T] to display “Paper Size”, and then press [Enter #]. The following message appears on the panel display. Press [U] or [T] to display “Bypass Tray”, and then press [Enter #]. The following message appears on the panel display. The name of paper size appears on the panel display and you can select it by pressing [U] or [T].
  • Page 20 Getting Started Storing paper Paper should always be stored properly. Improperly stored paper might result in poor print quality, paper misfeeds or printer damage. Recommendations are as follows: • Avoid storing paper in humid areas. • Avoid exposing paper to direct sunlight. •...
  • Page 21 Guide to this Machine Envelopes • When printing on envelopes, use the bypass tray. • Specification of envelopes are as follows: Metric version Inch version Weight 19 – 24 lb 72 – 90 g/m , 114 × 162 mm " × 7 Recommended weight 72 g/m 24 lb, 3...
  • Page 22 Getting Started Paper not supported by this printer Avoid using the following types of paper that are not supported by this printer: • Paper whose weight is heavier or lighter than the limitation. ⇒ P.13 “Paper weight” • Bent, folded or creased paper •...

  • Page 23: Configuring The Printer For The Network With The Operation Panel

    2. Configuring the Printer for the Network Configuring the Printer for the Network with the Operation Panel Configure optional Network Inter- Press {U} or {T} until the follow- face Board for the network using the ing message appears. machine's operation panel. Press {User Tools}.
  • Page 24 Configuring the Printer for the Network If you press [Escape] when the Press {U} or {T} until the follow- pointer (k) is on the leftmost 3 ing message appears. digits, the selected IP address is canceled and you can return to the previous panel display.
  • Page 25 Configuring the Printer for the Network with the Operation Panel Gateway Address A gateway is a connection or inter- change point that connects two networks. A gateway address is for the router or host computer used as a gateway. Note To get the addresses, contact your network administrator.
  • Page 26 Configuring the Printer for the Network...

  • Page 27: Installing The Printer Driver And Software

    3. Installing the Printer Driver and Software All of the procedures in this manual assume that you are familiar with general Windows procedures and practices. If you are not, see the documentation that comes with Windows for details. Installing the PCL 6/5e Printer Driver This section provides basic instructions for installing the printer driver.
  • Page 28 Installing the Printer Driver and Software Open the [WIN95_98] folder. Open the folder of the appropriate language for your operating system. Open the [DISK1] folder. Select the [SETUP.EXE] file. Click [Open]. Click [OK]. Follow the instructions on the screen. If you are asked whether you want to restart Windows, select [Yes]. If you are not asked, restart Windows after completing the installation.

  • Page 29: Windows Nt 4.0 - Installing The Pcl 6/5E Printer Driver

    Installing the PCL 6/5e Printer Driver Windows NT 4.0 - Installing the PCL 6/5e Printer Driver Installing the printer driver Limitation Installing a printer driver requires Full Control access permission. Members of Administrators, Server Operators, and Power Users groups have Full Con- trol permission by default.
  • Page 30 Installing the Printer Driver and Software On the [General] tab, click [Print Test Page]. Important If the printer is equipped with certain options (ex. memory unit), you should set up the options with the printer driver. Setting up options Note When setting up options, you should access the [Printer Properties] tab from Windows.

  • Page 31: Installing The Font Manager

    Installing the Font Manager Installing the Font Manager Printing under a Windows system using PCL 6 or PCL 5e requires installation of the Font Manager for the operating system. This section provides basic in- structions for installing the Font Manager. The actual procedure may differ depending on the operating system.
  • Page 32 Installing the Printer Driver and Software Click [Run]. In the [Run] window, click [Browse]. Select the CD-ROM drive. Open the [FONTMAN] folder. Select the [SETUP] file. Click [Open]. Click [OK]. Follow the instructions on the screen.

  • Page 33: Uninstalling The Printer Driver And Software

    4. Uninstalling the Printer Driver and Software Uninstalling the PCL 6/5e Printer Driver This section provides basic instructions for uninstalling the printer driver. The actual procedure may differ depending on the operating system. Follow the appropriate procedure below. Windows 95/98 - Uninstalling the PCL 6/5e Printer Driver Follow these steps to uninstall the printer driver.

  • Page 34: Windows Nt 4.0 - Uninstalling The Pcl 6/5E Printer Driver

    Uninstalling the Printer Driver and Software Windows NT 4.0 - Uninstalling the PCL 6/5e Printer Driver Limitation Uninstalling a printer driver requires Full Control access permission. Mem- bers of Administrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default. When you uninstall a printer driver, log on using an account that has Full Control permission.

  • Page 35: Uninstalling The Font Manager

    Uninstalling the Font Manager Uninstalling the Font Manager This section provides basic instructions for uninstalling the Font Manager. The actual procedure may differ depending on the operating system. Follow one of the procedures below. Windows 95/98 - Uninstalling the Font Manager Click [Start] on the taskbar.
  • Page 36 Uninstalling the Printer Driver and Software...

  • Page 37: Setting Up The Printer Driver And Canceling A Print Job

    5. Setting up the Printer Driver and Canceling a Print Job PCL 6/5e - Accessing the Printer Properties Windows 95/98 - Accessing the Printer Properties There are two methods you can use to open the Printer Properties. Making default printer settings To make the default printer settings, first open the [Printer Properties] dialog box from the [Printers] window.

  • Page 38: Windows Nt 4.0 - Accessing The Printer Properties

    Setting up the Printer Driver and Canceling a Print Job Select the printer you want to use from the [Name] list box, and then click [Properties]. The Printer Properties appears. Make settings, and click [OK]. Click [OK] to start printing. Windows NT 4.0 - Accessing the Printer Properties Making default printer settings - Printer Properties Limitation...
  • Page 39 PCL 6/5e - Accessing the Printer Properties On the [File] menu, click [Document Defaults]. The Default Document Properties appears. Make settings, and click [OK]. Note The settings you make here are used as the default settings for all applica- tions. Making printer settings from an application To make the printer settings from an application, open the [Document Properties] dialog box from that application.

  • Page 40: Canceling A Print Job

    Setting up the Printer Driver and Canceling a Print Job Canceling a Print Job Windows 95/98 - Canceling a Print Job Double-click the printer icon on the Windows taskbar. A window appears, showing all the print jobs that are currently queuing to be printed.
  • Page 41 Canceling a Print Job On the [Document] menu, click [Cancel]. Note You can also open the print job queue window by double-clicking the printer icon in the [Printer] window. Press [Shift] and [JobReset] at the same time on the machine's operation pan- The message appears on the operation panel display indicating that the print job is being cancelled.
  • Page 42 Setting up the Printer Driver and Canceling a Print Job...

  • Page 43: Troubleshooting

    6. Troubleshooting Error & Status Messages on the Operation Panel Note If an error occurs, the “Check Printer” message appears on the panel display at first. Switch the machine to the printer mode so that following error mes- sages appear on the panel display. Important Do not turn off the power switch while the machine is transmitting data.
  • Page 44 Troubleshooting Messages Description Comments Load Bypass Tray There is no paper on the by- Load {paper size} paper in the {paper size} pass tray. selected feed direction onto the bypass tray. Printing will not au- The actual size of paper tomatically resume if the paper loaded in the bypass tray size and direction setting is in-...
  • Page 45 Error & Status Messages on the Operation Panel Messages Description Comments Load Tray XX {paper The tray XX is empty. Load {paper size} paper in the se- size} lected feed direction into tray The actual size of paper XX. Printing will not automati- loaded in the tray XX does cally resume if the paper size and not match the size config-...
  • Page 46 Troubleshooting Messages Description Comments Memory overflow There is not enough memo- If the "Auto Continue" feature is on, press {Enter} to print out the ry to print the data. data. To clear this message, change the print resolution from 600 dpi to 300 dpi, and try print- ing again.
  • Page 47 Error & Status Messages on the Operation Panel Messages Description Comments Replace Toner Car- The toner cartridge is not Set the toner cartridge correctly. tridge set correctly or toner is al- Prepare a new toner cartridge. If most running out. the image density gets too light, replace the toner cartridge with a new one.

  • Page 48: Machine Does Not Print

    Troubleshooting Machine Does not Print Possible Cause Solutions Is the power on? Confirm that the cable is securely plugged into the power outlet and the machine. Turn on the machine's power switch. Does the On Line indicator stay If not, press [Online] to light it up. Does the Error indicator stay Check the error message on the panel display and red?
  • Page 49 Machine Does not Print Possible Cause Solutions Is the Data In indicator blinking If not, the data is not being sent to the machine. Oth- or lit after starting the print job? erwise the machine may be resetting the print job because there was a long delay in receiving the data from the computer.

  • Page 50: Other Printing Problems

    Troubleshooting Other Printing Problems Status Possible Causes, Descriptions, and Solutions The printed side gets dirty. Adjust the image density properly. If paper is curled, correct it. Check if the size selected with the dial matches that se- lected with the operation panel. If not, select the correct size that meets the size and feed direction loaded in the tray.
  • Page 51 Other Printing Problems Status Possible Causes, Descriptions, and Solutions Paper misfeeds occur fre- Check the paper size settings. The size selected with quently. the paper size dial might be different from the actual paper size. Make the correct dial setting. Reference See Facsimile Operator's Manual.
  • Page 52 Troubleshooting Status Possible Causes, Descriptions, and Solutions Network configurations you Turn the power switch off and on. The configuration have made do not become ef- sheet of Network Interface Board will be printed auto- fective. matically. Check the configuration of Network Inter- face Board with this sheet.

  • Page 53: Using The Operation Panel

    7. Using the Operation Panel This section describes how to change the default settings to use the machine as a printer and provides information on the parameters included in each menu. Adjusting Printer Features Printer Features Menu There are 4 menu items in the printer menu. •...

  • Page 54: Accessing Printer Features

    Using the Operation Panel Category Function menu Host Interface Printer Lang. (Printer Language) Network Setup IP Address Subnet Mask Gateway Maintenance System Reset Menu Reset Hex Dump PM Clear List Print Config. Page PCL Font List PS Font List Energy Saver appears on the panel display, but it is not supported by the printer function.
  • Page 55 Adjusting Printer Features Press [U] or [T] to display “I/O Timeout”, and then press [Enter #]. The following message appears on the panel display. The numerical value appears on the panel display. Note ”S” is displayed with the current setting. Press [U] or [T] to select your desired value.

  • Page 56: Printer Features Parameters

    Using the Operation Panel Printer Features Parameters Job Control Menu Description Tray Priority You can select which tray should be searched first when “Auto Select” is selected in the Paper Source selections us- ing the printer driver. In DOS printing, the tray selected here is used when no tray is selected for a print job.
  • Page 57 Adjusting Printer Features Menu Description Thick Paper You can enhance the image quality when printing on thick paper. When toner is not fused enough, set this function to “On”. If the image is blurred, set it to “----” . • Off •...
  • Page 58 Using the Operation Panel Menu Description Toner Saving You can enable Toner Saving. • Off • On Note Default: Off If “Toner Saving” is “On”, “Edge Smoothing” is ignored even if it is “On”. System Menu Description Copies You can set how many copies are printed. 1- 999 Note Default: 1...
  • Page 59 Adjusting Printer Features Menu Description Auto Continue You can select whether or not "Auto Continue" is enabled. When it is set to “On”, the printing continues even if the fol- lowing error message appears on the display. “Load Tray XX {paper size}” / “Load Bypass Tray {paper size}”/ “Print Overrun”...
  • Page 60 Using the Operation Panel Menu Description Font Source You can select the location of the default font. • Internal • Download Note Default: Internal When you select "Download", you can select only down- loaded fonts on the RAM. Font Number You can set the value for the default font you want to use.
  • Page 61 Adjusting Printer Features Symbol Set Menu Description Symbol Set You can select a set of print characters for the selected font. The available options are as follows: Roman8, ISO L1, ISO L2, ISO L5, ISO L6, PC-8, PC-8 dn, PC- 850, PC-852, PC-8 tk, PC-775, PC-1004, Win L1, Win L2, Win L5, Win BALT, Desktop, PS Text, MS Publ, Math-8, PS Math, Pifont, Legal, ISO 4, ISO 6, ISO 11, ISO 15, ISO 17, ISO...

  • Page 62: Printer Condition

    Using the Operation Panel Maintenance Menu Description System You can initialize this printer option. Menu Reset You can reset the menu settings of the printer function to the default settings. Hex Dump You can use this to isolate the source of a print job problem. With this function “On”, all data sent to the machine is printed in hexadecimal and character representation.

  • Page 63: Appendix

    8. Appendix Specifications This section contains the electrical and hardware specifications for the machine, including the information on the options. Component Specification Resolution 600 dpi; PCL5e, PCL6 300 dpi; PCL5e Printing Speed 15 pages per minute " × 11"K) (A4K, 8 Parallel Interface IEEE1284 Note...

  • Page 64: Index

    INDEX Paper Recommendations , 13 Parallel Cable , 1 , 2 10BASE-T/100BASE-TX , 1 Parallel Port , 1 PCL 5e , 6 Windows 95/98, uninstalling , 27 Windows NT 4.0, uninstalling , 28 adhesive labels , 14 PCL 6 , 6 Windows 95/98, uninstalling , 27 Windows NT 4.0, uninstalling , 28 Data In Indicator , 7...
  • Page 65 (and/or peripheral) in order to meet FCC emission limits. STP with ferrite core must be used for RF interference suppression. Declaration of Conformity Product Name: Model Number: Printer I/F T500 Responsible party: Ricoh Corporation Address: 5 Dedrick Place, West Caldwell, NJ 07006 Telephone number: 973-882-2000 This device complies with part 15 of FCC Rules.
  • Page 66 Note to users in Canada Note: This Class B digital apparatus complies with Canadian ICES-003. Remarque concernant les utilisateurs au Canada Avertissement: Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada. Declaration of Conformity “The Product complies with the requirements of the EMC Directive 89/336/EEC and the Low Voltage Directive 73/23/EEC.”...
  • Page 67 UE USA H144-8620...

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