Protecting Documents Stored In The Document Server - Ricoh 350 Security Manual

Security Settings
Protecting Documents Stored in the
Document Server
You can attach a password to a docu-
ment stored in the document server.
Printing, delivery and fax transmis-
sion of documents is not possible un-
less the password is entered. Your
documents are thereby protected
from unauthorized access.
Note
❒ Once you have entered a correct
password, the desired document is
selected (highlighted). When a job
is finished but the document is left
selected, people without the pass-
word can also print or delete it.
When you have finished printing
or deleting a document, make sure
to press the key of that document
again, or the [Clear/Stop] key to un-
select the document. If you have
selected several documents, make
sure you press the [Clear Modes]
key to deselect them.
❒ Frequently check the display panel
to see whether the machine is in se-
curity mode or not. When the ma-
chine is operating in security
mode, the date/time and "Securi-
ty" appear alternately in the top
right-hand corner of the display.
For details about how to operate
this machine in security mode, ask
your sales or service representa-
tive.
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❒ If you enter a password incorrect-
ly, an error m es sage will ap -
pear:"Password entered is not
correct". Press [Exit], and then en-
ter the password again. When the
machine is operating in security
modes, if you enter an incorrect
password three times consecutive-
ly, document access will be denied.
You will be unable to access the
document even if you subsequent-
ly enter the password correctly.
Once document access is refused,
even if you subsequently enter the
correct password, the message
"Password entered is not correct"
will appear. To release the lock,
turn off the main power switch,
and then turn it on to re-enter.
However, access attempts for oth-
er documents are still accepted.
❒ Once you have entered an incor-
rect password, it takes longer
(more than one minute) than usual
before the machine is ready for op-
eration after power on.