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Gigaset T640 PRO User Manual

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T640
- T440
PRO
PRO
User Guide

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Summary of Contents for Gigaset T640 PRO

  • Page 1 T640 - T440 User Guide...

  • Page 3: Table Of Contents

    Content Content Introduction ................2 Registering on the PBX .

  • Page 4: Introduction

    User interface Your Gigaset T440 PRO / Gigaset T640 PRO comes with a Web user interface and can be config- ured using a browser on any computer in your local network. Via the interface you can make calls, make settings for your phone, access the call list, voicemails, the personal phone book of the extension and the company phone book.
  • Page 5 Introduction Logging on To log on to the user interface, you need the IP address of the PBX and a user name with pass- word. The user name and password (PIN) are linked to the extension. If you use more than one phone (e.g.

  • Page 6: Personal Profile

    Introduction Filtering lists Details of callers and contacts are provided in lists. To reduce the number of listed entries or to search for specific entries, you can filter these lists. Alphabetical filter Lists which can be filtered by letters of the alphabet have an alphabet bar above them.

  • Page 7: User Groups

    Introduction Changing the PIN ¤ Profile Change PIN Enter the current PIN Enter the new PIN Repeat the new Save Changing the language ¤ Profile Change language Select the desired language Save Changing the language also applies to the phone display. User groups The administrator can assign users to different groups according to their tasks: Call pickup group...

  • Page 8: User Menu - Overview

    Introduction User menu – Overview ¤ Open the menu with in the start screen of the Web user interface. Depending on which rights you have been assigned by the administrator, you may not be able to use all the functions listed here or you may have access to additional ones. Contacts Internal page 11...

  • Page 9: Phone Functions

    Phone functions Phone functions Via the user interface of the Gigaset T440 PRO / Gigaset T640 PRO, you can access important functions of your telephone from a computer. Requirement: Your phone must be registered on the PBX ( page 2).

  • Page 10: Making A Call

    Phone functions Making a call ¤ Enter the phone number in the input field Click on 089179999999 ¤ Enter the first character(s) of a name (first name or last name) contained in one of the contact lists (Internal, Internal Global oder Private, page 12) in the input field .

  • Page 11: Call List

    Phone functions Call waiting If this function is enabled, calls that come in while you are on the phone are indicated by an audi- ble signal. You can also set this function in the Service attributes screen ( page 20). Enabling/disabling call waiting directly at the phone: Enabling call waiting: Disabling call waiting:...

  • Page 12: Voicemail

    Phone functions Starting a call from the list ¤ Click on an entry . . . A window opens with informa- tion about the call (caller, phone number). ¤ Click the Start call on phone button. ¤ Pick up the handset . . . The call is connected. To close the window: Click on or anywhere out-...

  • Page 13: Contacts

    Global: contains a company phone book provided via the PBX • Private: contains contacts that you can enter and maintain yourself The phone books are available on the Gigaset phones as follows: Internal: Internal phone book, e.g. available on Gigaset Pro desktop phones...

  • Page 14: Adding A New Contact / Editing A Contact

    Contacts An entry contains the following information (if available): • First name Name, Company • Work phone number • Mobile phone number • Home phone number Dialling from the phone book ¤ Click the desired number . . . Pick up the handset . . . The call is connected. Adding a new contact / Editing a contact In the Private phone book you can add, edit or delete contacts.

  • Page 15: Exporting / Importing Contacts

    Contacts The entry appears in your personal contact list as follows: First name Last name, Company Office Mobile Home Entries in the Private phone book are only associated with the user name under which you are working, and thus only with the corresponding extension. If you also want to use the phone book on a different extension registered in your name, you need to export it here and import it under the other user name ( page 13).
  • Page 16 Contacts To import contacts An import file with the contacts must be stored locally on your computer or in the network. File format: First name,Last name,Company,Number,Mobile,Home Separator: Comma, semicolon or tab Example with semicolon and header: First name;Last name;Company;Number;Mobile;Home Peter;Brown;Company;123456789;01784567;083416786 Susan;Black;Org;987654321;015679787878 ¤...

  • Page 17: Call Lists

    Call lists Call lists ¤ Menu Call Lists All calls Dialed Answered Missed Susan Brown 1234567 William White 7654321 John Black 089567890 Susan Brown 1234567 Unknown 999888777 The call lists show all incoming (answered), outgoing (dialled) and missed calls on your phone. The call list is also displayed in the home screen ( page 9).

  • Page 18: Other Phone Functions

    Other phone functions Other phone functions Call forwarding You can forward incoming calls to a different number or to voicemail according to definable rules or have an announcement (recorded message) played to the caller. ¤ Menu Call forward Call forward Destination numbers for call forwards Specify a Default number and a Temporary number for the call forwarding.
  • Page 19 Other phone functions Where will the calls be forwarded to: Select the desired destination from each drop-down menu. Default number Forward to the Default number Temporary number Forward to the Temporary number Voicemail Forward to voicemail Announcement The caller hears an announcement. The administrator can record an individual announcement for the voicemail of your extension.

  • Page 20: Parallel Call

    Other phone functions Parallel call The Parallel call function allows calls to your extension to be signalled on other phones. So, for example, an incoming call can be signalled not just on your desktop phone but also on a DECT handset and/or a mobile phone.

  • Page 21: Monitor

    Other phone functions If you want better quality, you can change the preset resolution. You can choose from 98, 196 and 392 lpi (lines per inch = number of scanned pixels per line). A Transmitting subscriber ID (TSID) is a string that identifies a specific fax machine as the sender of a fax transmission.

  • Page 22: Wake-Up Call

    Other phone functions Wake-up call You can set a wake-up call to remind you of an appointment within the next 24 hours. One tele- phone function key has, however, to be set with the parameter Wake-up call ( page 21). ¤...

  • Page 23: Allocating Keys

    Other phone functions You will be offered phone numbers which the administrator has entered as additional num- bers for your user name. ¤ Enable or disable Call waiting Enabled: Calls that come in while you are on the phone are indicated by an audible signal. Disabled: Incoming calls while you are on the phone are not indicated by an audible signal.

  • Page 24: Ringtones

    Other phone functions Extension Dial an extension Enter the extension number in the Number/ Data field If set up and activated by the administrator, this key also provides the busy line field (BLF) function. In this case the key will flash, if the corresponding extension is busy.

  • Page 25: Conference Calls

    Other phone functions Conference calls The PBX provides virtual conference rooms for conference calls. A conference room is identified by a 3- or 4-digit conference call number and can be protected via PIN. Setting up a conference room ¤ Defining the conference call number by yourself: Press <Conference call number>...

  • Page 26: Appendix

    Appendix Appendix Key combinations for PBX functions You can use the following key combinations (codes) to access PBX functions from your phone: Registering and de-registering a phone on the PBX <Extension> Register a user (extension) on the PBX ( page 2). De-register a user (extension) on the PBX Call forwarding For internal and external calls...
  • Page 27 Appendix Activate permanent call forwarding to the announcement “The per- son you are calling is not available”. Activate permanent call forwarding to the phone numbers entered for Parallel call ( page 18). Deactivate permanent call forwarding. Call waiting Allow call waiting. Block call waiting.
  • Page 28 Appendix Conference calls Set up a virtual conference room or take part in a conference call <Conference call number> page 23). <Conference call number>: 3- or 4-digit number 88000 or 880000 Find a free conference room. The conference call number will be dis- played on the phone when you enter.

  • Page 29: Index

    Index Index Conference call ......set up ....Allocating function keys .
  • Page 30 Index Message ........... . manage listen to .
  • Page 31 Index ....... Queue ..... . . log off from .
  • Page 32 Index...
  • Page 33 A31008-N2003-R101-1-7619...

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T440 pro

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