Gigaset T640 PRO User Manual
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Also See for T640 PRO:
- User manual (33 pages) ,
- Administration manual (88 pages) ,
- Installation manual (73 pages)
Table of Contents
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Table of Contents
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Summary of Contents for Gigaset T640 PRO
- Page 1 T640 - T440 User Guide...
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Page 3: Table Of Contents
Content Content Introduction ................2 Registering on the PBX . -
Page 4: Introduction
User interface Your Gigaset T440 PRO / Gigaset T640 PRO comes with a Web user interface and can be config- ured using a browser on any computer in your local network. Via the interface you can make calls, make settings for your phone, access the call list, voicemails, the personal phone book of the extension and the company phone book. -
Page 5: Logging Off
Introduction Logging on To log on to the user interface, you need the IP address of the PBX and a user name with pass- word. The user name and password (PIN) are linked to the extension. If you use more than one phone (e.g. -
Page 6: Personal Profile
Introduction ¤ Select from the list the number of entries to display. The number of screens and the current position are displayed. ¤ Use Next and Back to scroll through the screens. Next Back Alphabetical filter Lists which can be filtered by letters of the alphabet have an alphabet bar above them. -
Page 7: User Groups
Introduction Changing the PIN ¤ Profile Change PIN Enter the current PIN Enter the new PIN Repeat the new Save Changing the language ¤ Profile Change language Select the desired language Save Changing the language also applies to the phone display. User groups The administrator can assign users to different groups according to their tasks: Call pickup group... -
Page 8: User Menu - Overview
Introduction An incoming call for a queue extension number is indicated by the queue name on the phone display. User menu – Overview ¤ Open the menu with in the start screen of the Web user interface. Depending on which rights you have been assigned by the administrator, you may not be able to use all the functions listed here or you may have access to additional ones. -
Page 9: Phone Functions
Phone functions Phone functions Via the user interface of the Gigaset T440 PRO / Gigaset T640 PRO, you can access important functions of your telephone from a computer. Requirement: Your phone must be registered on the PBX ( p. 2). -
Page 10: Making A Call
Phone functions Making a call ¤ Enter the phone number in the input field Click 089179999999 ¤ Enter the initial letter(s) of a name (first name or last name) contained in one of the contact lists (Internal, Global or Private, p. - Page 11 Phone functions Hide number Enable this function if you want to call anonymously. Your phone number will not be shown to the person you are calling. You can make detailed settings for the caller display in the Service attributes screen ( p.
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Page 12: Call List
Phone functions Call list The call list shows incoming (accepted), outgoing (dialled) and missed calls on your phone. The lists correspond to the call lists on your phone. The following information is displayed: Call List Name (if stored in the contact details, possibly also picture) and phone number J. -
Page 13: Voicemail
Phone functions Voicemail The Voicemail window shows your voicemail calls. Requirements: Voicemail must be set up for your extension and you must set up call forwarding to your voicemail ( p. 18). The following information is displayed: Voicemail Name (if stored in your contacts list; pos- sibly also picture) or phone number J. -
Page 14: Contacts
Global: contains a company phone book provided via the PBX Private: contains contacts that you can enter and maintain yourself The phone books are available on the Gigaset phones as follows: Internal: Internal phone book, e.g. available on Gigaset Pro desktop phones... -
Page 15: Adding A New Contact / Editing A Contact
Contacts Dialling from the phone book ¤ Click the desired number . . . Pick up the handset . . . The call is connected. Adding a new contact / Editing a contact In the Private phone book you can add, edit or delete contacts. When you save personal con- tacts they are also visible in the phone book on the telephone. -
Page 16: Exporting / Importing Contacts
Contacts Exporting / Importing contacts You can import contacts from other phone books into your personal phone book or you can export your personal phone book. The data is moved via CSV files (Comma-Separated Values). To export contacts ¤ Menu User Settings Contacts import/export CSV export... - Page 17 Contacts To import contacts An import file with the contacts must be stored locally on your computer or in the network. File format: First name,Last name,Company,Number,Mobile,Home Separator: Comma, semicolon or tab Example with semicolon and header: First name;Last name;Company;Number;Mobile;Home Peter;Brown;Company;123456789;01784567;083416786 Susan;Black;Org;987654321;015679787878 ¤...
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Page 18: Call Lists
Call lists Call lists ¤ Menu Call Lists All calls Outgoing Calls Accepted Calls Missed Calls Call recordings Name Number Date Susan Brown 7654321 William White Susan Brown 1234567 The call lists show all incoming (answered), outgoing (dialled) and missed calls on your phone. The call list is also displayed in the home screen ( p. -
Page 19: Recording Calls
Manually starting a recording ¤ Press the buttons on the phone For the Gigaset DE900, DE700 and Maxwell 10: Press the Record button on the phone. Displaying recordings Prerequisite: The user has permission to edit recordings. A distinction is made between the following permissions:... -
Page 20: Other Phone Functions
Other phone functions Filtering the display The display can be narrowed down if the list contains too many entries. ¤ In the upper window pane, select a time period and/or recording type Click . . . only the recordings matching your selection are displayed. New recordings are not displayed until after about 2 minutes (this depends on length of recording and current system load). - Page 21 Other phone functions Defining rules for call forwarding Forward ... always busy no answer offline internal Defa Voice- Announ Parallelcall Tempo- Default external after ¤ To set separate rules for internal and external calls: When should the call forwarding apply: Choose your setting in the relevant column.
- Page 22 Other phone functions E-mail notification You can be notified by e-mail of new messages on your voicemail. The e-mail address must be defined for your user account by the administrator and will be displayed here. Email notification on new voice messages E-mail user @mail.com Notification...
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Page 23: Parallel Call
Other phone functions Parallel call The Parallel call function allows calls to your extension to be signalled on other phones. So, for example, an incoming call can be signalled not just on your desktop phone but also on a DECT handset and/or a mobile phone. -
Page 24: Fax
Other phone functions In the Fax screen you can send faxes and view and manage your fax lists. ¤ Menu The respective faxes are listed on the tabs Outgoing (sending not yet complete), Received and Sent with the following information: For outgoing/sent faxes: Date, Recipient, Job, Pages, Resolution, Attempts, Error For received faxes: Date, Sender, Duration, Size, Pages, Resolution, Speed Sending a fax... -
Page 25: Monitor
Other phone functions Monitor Extensions The extensions monitor shows all extensions with extension number and user name. ¤ Menu Monitor Extensions : Extension registered : Extension not registered : Incoming call from the extension : Extension busy Queues The queues monitor shows information about each established queue. ¤... -
Page 26: Service Attributes
Other phone functions Service attributes Service attributes are provided by the administrator and may not be available. In the Service attributes screen you can set the caller ID for outgoing calls (CLIR, Calling Line Identification Restriction) and Call waiting. ¤ Menu User Settings Service attributes... -
Page 27: Allocating Keys
Other phone functions Allocating keys If your phone has function keys, you can allocate them via the user interface. The administrator can pre-allocate function keys for your user account and, if necessary, also lock them against another allocation. This pre-allocation is displayed when the function key is acti- vated and the function type - inherit - is selected. -
Page 28: Ringtones
Other phone functions Ringtones You can set different ringtones for internal, external and group calls. ¤ Menu User Settings Device configuration Ringtones ¤ Choose device Select your phone from the list Click Show . . . all ringtones available for the selected phone are shown. -
Page 29: Conference Calls
Other phone functions Conference calls The PBX provides virtual conference rooms for conference calls. A conference room is identified by a 3- or 4-digit conference call number and can be protected via PIN. Setting up a conference room Specifying a conference number yourself: ¤... -
Page 30: Appendix
Appendix Appendix Key combinations for PBX functions You can use the following key combinations (codes) to access PBX functions from your phone: Registering and de-registering a phone on the PBX <Extension> Register a user (extension) on the PBX ( p. 2). De-register a user (extension) on the PBX Quick dialling for contacts in the company phone book <Quick dial>... - Page 31 Appendix For external calls Activate permanent call forwarding to the default number. The Default number must have been set in the Call forward screen p. 18). <Number> Enable temporary call forwarding to the entered number. Activate permanent call forwarding to voicemail. Activate permanent call forwarding to the announcement “The person you are calling is not available”.
- Page 32 Appendix Conference calls <Conference call Set up a conference room or take part in a conference call number> p. 27). <Conference call number>: 3- or 4-digit number 88000 or 880000 Find a free conference room. The conference call number will be displayed on the phone when you enter.
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Page 33: Index
Index Index Caller ID blocking ....set via key codes ....Allocating function keys . - Page 34 Index ....E-mail notification Language ........Enabling/Disabling a function change .
- Page 35 Index ....Phone book Registering the phone ....add new contact .
- Page 36 Issued by Gigaset Communications GmbH Frankenstr. 2a, D-46395 Bocholt © Gigaset Communications GmbH 2017 Subject to availability. All rights reserved. Rights of modification reserved. www.gigaset.com A31008-N2003-R101-2-7619...