Toshiba e-STUDIO455 Series Scanning Manual
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Toshiba e-STUDIO455 Series Scanning Manual

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MULTIFUNCTIONAL DIGITAL SYSTEMS
Scanning Guide

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  • Page 1 MULTIFUNCTIONAL DIGITAL SYSTEMS Scanning Guide...
  • Page 2 ©2008, 2009 TOSHIBA TEC CORPORATION All rights reserved Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of TTEC. No patent liability is assumed, however, with respect to the use of the information contained herein.

  • Page 3: Preface

    Multifunctional Digital Systems or Multifunctional Digital Color Systems. Keep this manual within easy reach, and use it to configure an environment that makes the best use of the e-STUDIO’s functions. The e-STUDIO455 Series and the e-STUDIO855 Series provide the scanning function as an option. However, this optional scanning function is already installed in some models.
  • Page 4 IBM, AT and AIX are trademarks of International Business Machines Corporation. NOVELL, NetWare, and NDS are trademarks of Novell, Inc. TopAccess is a trademark of Toshiba Tec Corporation. Other company names and product names in this manual are the trademarks of their respective companies.

  • Page 5: Table Of Contents

    CONTENTS Preface............................1 Chapter 1 OVERVIEW Scan Features ........................... 6 Scan functions ........................6 Scan speed ........................... 8 Templates..........................8 Internet Fax Features ....................... 9 Chapter 2 BASIC OPERATION Viewing Touch Panel for Scan Menu..................12 Default Settings ........................14 Scan to e-Filing........................
  • Page 6 Using Scan Templates ......................69 Using Meta Scan Templates ....................76 Chapter 5 OTHER SCANNING METHODS Scanning Images Using the TOSHIBA e-STUDIO Remote Scan Driver ......80 Scanning Images Using the TOSHIBA e-STUDIO WIA Driver ..........81 Chapter 6 INTERNET FAX Precautions for Internet Fax Transmissions ...............
  • Page 7 OVERVIEW This chapter provides an overview of the scan and Internet Fax features. Scan Features........................... 6 Scan functions ................................6 Scan speed ................................8 Templates ................................8 Internet Fax Features ....................... 9...

  • Page 8: Chapter 1 Overview

    The equipment supports 4 scan functions: “Scan to e-Filing,” “Scan to File or USB,” “Scan to E-mail,” and “Web Service Scan.” The e-STUDIO455 Series and the e-STUDIO855 Series provide the scanning function as an option. However, this optional scanning function is already installed in some models.
  • Page 9 For the e-STUDIO6530C Series and the e-STUDIO4520C Series, up to 10 GB, for the e-STUDIO855 Series, up to 7 GB and for the e-STUDIO455 Series, up to 9.5 GB of data can be stored in their shared folders. Delete documents stored in the shared folder when they are no longer needed.

  • Page 10: Scan Speed

    1 OVERVIEW Web Service (WS) Scan Web Service (WS) Scan uses the functions of Windows Vista to scan images from a client computer through the network. The images scanned on the equipment can be loaded to your client computer and viewed via an application supporting the Windows Imaging Acquisition (WIA) Scan Driver.

  • Page 11: Internet Fax Features

    1 OVERVIEW Internet Fax Features Internet Fax allows a copy of a scanned document to be sent as an e-mail with an attached TIFF-FX (Profile S) file. Since an Internet line is used instead of a phone line, the communication costs can be dramatically reduced. With Internet Fax, an e-mail address is to be specified in place of a phone number to transmit a copy of a scanned document to the Internet Fax equipment or the client computers.
  • Page 13 BASIC OPERATION This chapter describes the basic scanning operations. Viewing Touch Panel for Scan Menu ..................12 Default Settings ........................14 Scan to e-Filing........................15 Scan to File or USB ........................ 16 Scan to E-mail......................... 22 Web Service (WS) Scan ......................27 Using Saved Scan Data ......................

  • Page 14: Viewing Touch Panel For Scan Menu

    2 BASIC OPERATION Viewing Touch Panel for Scan Menu When you press the [SCAN] button on the control panel, the SCAN menu is displayed on the touch panel. If the equipment is managed by the Department Management or User Management features, you need to enter a department code or the user information, such as the user name and password.
  • Page 15 2 BASIC OPERATION 2.BASIC OPERATION 8) [PREVIEW] (e-STUDIO4520C Series and e-STUDIO6530C Series) Press this button when you want to preview your scans. P.44 “Previewing Scans” 9) [COMMON SETTING] Press this button when you want to make changes in the common settings applicable to the “Scan to e-Filing,” “Scan to File or USB,”...

  • Page 16: Default Settings

    P.34 “Changing Common Settings” The available settings in the scan mode and their factory defaults are listed in the table below. Factory Defaults e-STUDIO4520C Series/ Settings e-STUDIO6530C Series/ e-STUDIO855 Series e-STUDIO455 Series Color Mode BLACK — Resolution 200 (dpi) 200 (dpi)

  • Page 17: Scan To E-Filing

    For the e-STUDIO6530C Series and the e-STUDIO4520C Series, up to 14 GB, for the e-STUDIO855 Series, up to 7 GB and for the e-STUDIO455 Series, up to 9.5 GB of data can be stored in their e-Filing boxes. When saving your scans, you can specify a public box or one of the user boxes. The public box is a pre-defined box and is used to store documents that any users of the equipment may need to work with.

  • Page 18: Scan To File Or Usb

    For the e-STUDIO6530C Series and the e-STUDIO4520C Series, up to 10 GB, for the e-STUDIO855 Series, up to 7 GB and for the e-STUDIO455 Series, up to 9.5 GB of data can be stored in their shared folders. The data stored in the shared folder can be accessed directly from the computer via network.
  • Page 19 2 BASIC OPERATION 2.BASIC OPERATION If the equipment is either the e-STUDIO4520C Series or the e-STUDIO6530C Series, press [PREVIEW] here and then select the scanning function in order to preview the scanned data at the end of the operation. For instructions on how to preview your scans, see the following section: P.44 “Previewing Scans”...
  • Page 20 2 BASIC OPERATION If the “FOUND USB DEVICE” message appears on the touch panel, press [MFP LOCAL] to deselect the button, and then press [USB MEDIA] to highlight it. Proceed to Step 9. When you store scans in the USB storage device, do not disconnect the device from the equipment until data transmission is complete.
  • Page 21 2 BASIC OPERATION 2.BASIC OPERATION Select a folder for the remote destination. 1) Select FTP, SMB, NetWare IPX, or NetWare IP as a protocol to transfer the file. 2) Press [SERVER NAME], [NETWORK PATH], [LOGIN USER NAME], [PASSWORD] and/or [COMMAND PORT] and specify the file destination.
  • Page 22 2 BASIC OPERATION Define the settings for the new file as required. 1) Press [FILE NAME] and change the file name. 2) Select an option for each of the FILE FORMAT, MULTI/SINGLE PAGE and/or SECURITY settings. 3) Finally, press [OK]. [FILE NAME] Pressing the button displays an on-screen keyboard.
  • Page 23 To change the common settings, press [COMMON SETTING]. P.34 “Changing Common Settings” The Reversing Automatic Document Feeder is optional for the e-STUDIO4520C Series and the e-STUDIO455 Series. When the equipment has scanned more than 1000 pages in a job, the “The number of originals exceeds the limits.

  • Page 24: Scan To E-Mail

    2 BASIC OPERATION Scan to E-mail With this scan function, you can send your scans to a specified e-mail address as an attached file. The Scan to E-mail function requires the network administrator to set the equipment configuration. Scanning to e-mail Place the original(s).
  • Page 25 2 BASIC OPERATION 2.BASIC OPERATION On the AUTHENTICATION screen, complete the user authentication. 1) Press [USER NAME] and enter the user name. 2) Press [PASSWORD] and enter the password. 3) Finally, press [OK]. Pressing each button displays an on-screen keyboard. Enter each item using the keyboard and digital keys, and then press [OK] to set the entry.
  • Page 26 2 BASIC OPERATION Press [SUBJECT] and [BODY] and enter each item. Pressing each button displays an on-screen keyboard. Enter each item using the keyboard and digital keys, and then press [OK] to set the entry. The maximum number of characters allowed for each box is as follows: - [SUBJECT]: 128 characters - [BODY]: 1,000 characters If you want to send a copy of the e-mail to other contacts, press [CC] and specify additional e-mail...
  • Page 27 2 BASIC OPERATION 2.BASIC OPERATION FILE FORMAT [PDF]—Press this button to store your scan as a PDF file. [SLIM PDF]—Press this button to store your scan as a slim PDF file. This option is suitable when minimizing the file size is more important than the image quality. This option is available only when [FULL COLOR] or [GRAY SCALE] is selected for the color mode setting.
  • Page 28 To change the common settings, press [COMMON SETTING]. P.34 “Changing Common Settings” The Reversing Automatic Document Feeder is optional for the e-STUDIO4520C Series and the e-STUDIO455 Series. When the equipment has scanned more than 1000 pages in a job, the “The number of originals exceeds the limits.

  • Page 29: Web Service (Ws) Scan

    To operate them from a client computer, disable the User Authentication and the Department Management feature. The Client Utilities CD-ROM includes the TOSHIBA e-STUDIO WIA Driver for users of Windows XP/Vista/Server 2003/Server 2008. This driver can be used together with a WIA-compliant application, such as Microsoft Paint supported by Windows XP or Windows Vista, to scan images on the equipment and load them to your client computer.
  • Page 30 2 BASIC OPERATION Press [WS SCAN]. Select the client that fits your needs, and then press [SCAN]. If the desired client name is not shown on the screen, use to switch between pages. The following screen is displayed. To cancel the operation, press [CANCEL]. If the above screen does not appear, make sure that the selected client is running.

  • Page 31: Using Saved Scan Data

    2 BASIC OPERATION Using Saved Scan Data Using scan data saved as e-Filing documents You can display a list of the scan data stored in e-Filing and use it in various ways from the touch panel or with the e-Filing web utility.
  • Page 32 2 BASIC OPERATION Using scans saved in USB storage device When you select [USB MEDIA] to save your scans, they are stored in the USB storage device connected to the equipment. When you save your scans in the USB storage device, a sub-folder is automatically created. The name of the sub-folder depends on how you operate the Scan to File or USB function.

  • Page 33: Viewing The Scan Job Status And Log

    2 BASIC OPERATION Viewing the Scan Job Status and Log The status and log of scan jobs can be viewed on the touch panel. If the equipment is managed by the User Management feature, you need to enter the user information, such as the user name and password.
  • Page 34 2 BASIC OPERATION Besides scanning, the following types of jobs are recorded and displayed on the [LOG] tab: Copy to e-Filing (Documents are copied and saved in e-Filing.) Copy and File (Documents are copied and saved in the equipment's shared folder.) Fax and File (Documents are faxed and saved in the equipment's shared folder.) Internet Fax and File (Documents are sent with Internet Fax and saved in the equipment's shared folder.) E-mails sent or faxes stored to the e-Filing box or the shared folder (Fax Received Forward function)
  • Page 35 USEFUL FUNCTIONS This chapter describes how to scan documents using various advanced settings. Changing Common Settings ....................34 Specifying color mode ............................34 Specifying resolution ............................35 Selecting original mode ............................35 Scanning 2-sided originals ...........................36 Specifying original size ............................37 Changing orientation ............................37 Changing compression ratio..........................38 Removing blank pages ............................39 Erasing black frames around images ........................40...

  • Page 36: Changing Common Settings

    3 USEFUL FUNCTIONS Changing Common Settings Common settings are scan settings applied equally to the “Scan to e-Filing,” “Scan to File or USB,” and “Scan to E-mail” functions. The options frequently used in scanning are generally registered as the default common settings ( P.14), and you can scan documents without changing the settings.

  • Page 37: Specifying Resolution

    Selecting original mode Select the original mode for the image quality best suited to your originals. The Original Mode setting is not available when [GRAY SCALE] is selected for the color mode setting. e-STUDIO4520C Series, e-STUDIO6530C Series, e-STUDIO455 Series Changing Common Settings...

  • Page 38: Scanning 2-Sided Originals

    3 USEFUL FUNCTIONS e-STUDIO855 Series [TEXT]—Select this option to scan text originals. [TEXT/PHOTO]—Select this option to scan originals containing text and photos. This option is available only when [BLACK] is selected for the color mode setting. [PHOTO]—Select this option to scan originals containing photos printed on photographic paper. [PRTD IMAGE]—Select this option to scan originals as printed images.

  • Page 39: Specifying Original Size

    [MIXED ORIGINAL SIZES]—Select this option when placing originals of different sizes in the Reversing Automatic Document Feeder The Reversing Automatic Document Feeder is optional for the e-STUDIO4520C Series and the e-STUDIO455 Series. Changing orientation With the rotation setting, you can change the orientation of your scans. If necessary, select the desired rotation pattern from the following options: —Select this option to scan originals without a change in orientation.

  • Page 40: Changing Compression Ratio

    3 USEFUL FUNCTIONS On the ROTATION setting of the e-STUDIO855 Series and the e-STUDIO455 Series, the scanned image is automatically rotated 90 degrees to the right and no other selections are available, if the following setting items are selected: Color mode: [GRAY SCALE], [FULL COLOR] or [AUTO COLOR]...

  • Page 41: Removing Blank Pages

    3 USEFUL FUNCTIONS 3.USEFUL FUNCTIONS Removing blank pages If your original contains blank pages, you can remove them from the scan result. To take advantage of this feature, enable the Omit Blank Page setting. [ON]—Select this option when you want to enable the feature and remove blank pages from the scan result. [OFF]—Select this option when you want to disable the feature and include blank pages in your scans.

  • Page 42: Erasing Black Frames Around Images

    - Light intrudes into the margin area of the original placed on the Original Glass. - Hands or fingers holding the original on the Original Glass are scanned. The Reversing Automatic Document Feeder is optional for the e-STUDIO4520C Series and the e-STUDIO455 Series. Changing Common Settings...

  • Page 43: Adjusting Exposure

    Adjusting exposure to select the preferable exposure setting from 11 levels. If [AUTO] is selected, the automatic exposure adjustment feature is enabled, automatically setting the exposure best suited to your originals. e-STUDIO4520C Series, e-STUDIO6530C Series, e-STUDIO455 Series e-STUDIO855 Series Adjusting contrast to select the preferable contrast setting from 9 levels.

  • Page 44: Adjusting Background Density

    Adjusting background density With the background adjustment setting, you can lighten or darken the background of your scans. Use select the preferable background density from 9 levels. e-STUDIO4520C Series, e-STUDIO6530C Series, e-STUDIO455 Series e-STUDIO855 Series Adjusting sharpness The sharpness setting determines whether your scans look clear or blurry. Use to select the preferable setting from 9 levels.

  • Page 45: Adjusting Color Balance

    3 USEFUL FUNCTIONS 3.USEFUL FUNCTIONS e-STUDIO855 Series Adjusting color balance The color balance of your scans can be adjusted with the saturation and RGB adjustment settings. The page shown in the above figure is available only when [FULL COLOR] or [AUTO COLOR] is selected for the color mode setting.

  • Page 46: Previewing Scans

    With the preview feature, you can view your scans on the touch panel before saving or e-mailing them. Follow the procedure below. The preview feature is not available with the WS Scan function. The preview feature is not available for the e-STUDIO455 Series or the e-STUDIO855 Series. Previewing scans On the SCAN menu screen, press [PREVIEW].
  • Page 47 3 USEFUL FUNCTIONS 3.USEFUL FUNCTIONS to enlarge/reduce the displayed image. to scroll the displayed image. If multiple pages are scanned, you can switch between the pages using the following navigation buttons: —Press this button to display the very first page. —Press this button to display the previous page.

  • Page 48: Specifying E-Mail Addresses

    3 USEFUL FUNCTIONS Specifying E-mail Addresses To specify e-mail addresses for the Scan to E-mail function or Internet faxing, you have the following options: P.46 “Keying in e-mail addresses” P.48 “Selecting from the address book” P.48 “Searching the address book with ID numbers” P.49 “Searching the address book with search strings”...
  • Page 49 3 USEFUL FUNCTIONS 3.USEFUL FUNCTIONS If you want to specify multiple e-mail addresses for Internet faxing, press [MULTI] and repeat Steps 1 and 2. If you press [INPUT @] without pressing [MULTI], you can edit the e-mail address you have just entered. Press [OK].
  • Page 50 3 USEFUL FUNCTIONS Selecting from the address book On the [SINGLE] tab, press for the desired contacts. For Scan to E-mail, proceed to Step 2. For Internet faxing, the e-mail address is specified. Continue the Internet faxing operation. P.87 “Sending Internet Faxes” You can select multiple contacts.
  • Page 51 3 USEFUL FUNCTIONS 3.USEFUL FUNCTIONS Using the digital keys, enter the ID number for the desired contact and then press [OK]. The page containing the contact of the specified ID number is displayed. Press for the desired contacts. For Scan to E-mail, press [OK] at the end. Before pressing [OK], you can specify additional e-mail addresses.
  • Page 52 3 USEFUL FUNCTIONS Press the corresponding button(s) for the desired search category and enter the search string. Finally, press [SEARCH]. Pressing each button displays an on-screen keyboard. Enter a search string using the keyboard and digital keys, and then press [OK] to set the entry. The contacts are searched for based on the entered search string(s).
  • Page 53 3 USEFUL FUNCTIONS 3.USEFUL FUNCTIONS Press [OK]. If you want to view or delete the specified e-mail addresses, press [DESTINATION]. P.57 “Viewing/Deleting specified e-mail addresses” Searching the LDAP server with search strings To search an LDAP server for e-mail addresses, the network administrator must register the directory service on TopAccess.
  • Page 54 3 USEFUL FUNCTIONS Press [DIR SERVICE]. The Directory Search Name screen appears. When [DIR SERVICE] is selected and marked with an orange line, the equipment searches the default directory service. Select the directory service name that you want to search, and then press [OK]. The ADDRESS SEARCH screen appears again.
  • Page 55 3 USEFUL FUNCTIONS 3.USEFUL FUNCTIONS Press for the desired contacts and then press [OK]. For Scan to E-mail, proceed to Step 4. For Internet faxing, the e-mail addresses are specified. To specify additional e-mail addresses, repeat the above steps. If you have pressed a wrong button, press the [FUNCTION CLEAR] button and start over again. P.22 “Scan to E-mail”...
  • Page 56 3 USEFUL FUNCTIONS Select the desired group(s). For Scan to E-mail, press [OK] at the end. To view e-mail addresses registered in a group, press [CONTENTS]. Before pressing [OK], you can specify additional e-mail addresses. If you want to view or delete the specified e-mail addresses, press [DESTINATION]. P.57 “Viewing/Deleting specified e-mail addresses”...
  • Page 57 3 USEFUL FUNCTIONS 3.USEFUL FUNCTIONS Using the digital keys, enter the ID number for the desired group, and then press [OK]. The page containing the group of the specified ID number is displayed. Select the desired group. For Scan to E-mail, press [OK] at the end. To view e-mail addresses registered in a group, press [CONTENTS].
  • Page 58 3 USEFUL FUNCTIONS Press [SEARCH]. The GROUP SEARCH screen appears. Press [GROUP NAME] and key in a search string for the desired group name. Finally, press [SEARCH]. Pressing [GROUP NAME] displays an on-screen keyboard. Enter a search string using the keyboard and digital keys, and then press [OK] to set the entry.
  • Page 59 3 USEFUL FUNCTIONS 3.USEFUL FUNCTIONS Press [OK]. To view e-mail addresses registered in a group, press [CONTENTS]. Before pressing [OK], you can specify additional e-mail addresses. If you want to view or delete the specified e-mail addresses, press [DESTINATION]. P.57 “Viewing/Deleting specified e-mail addresses” Viewing/Deleting specified e-mail addresses You can view the specified e-mail addresses, contacts, and groups, and delete them from the list.

  • Page 60: Scanning With Dual Functions (Dual Agents)

    3 USEFUL FUNCTIONS Scanning with Dual Functions (Dual Agents) When performing a scan operation, you can select 2 of the scan functions at one time. The WS Scan function cannot be selected together with other scan functions. Scanning with dual functions (Dual Agents) Place the original(s).
  • Page 61 To cancel the operation, press [JOB CANCEL]. To change the common settings, press [COMMON SETTING]. P.34 “Changing Common Settings” The Reversing Automatic Document Feeder is optional for the e-STUDIO4520C Series and the e-STUDIO455 Series. Scanning with Dual Functions (Dual Agents)
  • Page 62 3 USEFUL FUNCTIONS When the equipment has scanned more than 1000 pages in a job, the “The number of originals exceeds the limits. Will you save stored originals?” message appears. If you want to save the scans, press [YES]. When the temporary workspace is full on the equipment’s hard disk, the “Not enough Work Space to store originals.

  • Page 63: Encrypting Pdf Files

    3 USEFUL FUNCTIONS Encrypting PDF Files With “Scan to File or USB” or “Scan to E-mail,” selecting [PDF] as the file format gives you the option to encrypt the PDF files. To take advantage of this feature, follow the procedure below. Encrypting PDF files On the SCAN menu, press [FILE/USB] or [E-MAIL] for the desired scan function.
  • Page 64 3 USEFUL FUNCTIONS Key in or select the following items, and then press [OK]. [USER PASSWORD] Press this button to set a password for the encrypted PDF file(s). The password is asked for when you open the file. [MASTER PASSWORD] Press this button to set a password for changing the encryption level and authority settings.

  • Page 65: Using Templates

    USING TEMPLATES This chapter describes how to scan documents using templates. Registering Scan Templates ....................64 Using Scan Templates ......................69 Using Meta Scan Templates ....................76...

  • Page 66: Registering Scan Templates

    4 USING TEMPLATES Registering Scan Templates Once you register a template, you can easily perform scan operations by recalling a set of preferred scan settings. Depending on the purpose, templates can be registered either to the public template group or a private template group. PUBLIC TEMPLATE GROUP This group is provided for registering scan templates that are frequently used by all users in the company, a department, etc.
  • Page 67 4 USING TEMPLATES 4.USING TEMPLATES On the touch panel, press [TEMPLATE] to display the TEMPLATE menu. Press [REGISTRATION] to display the [REGISTRATION] tab. Select [PUBLIC TEMPLATE GROUP] or one of the private template group buttons, and then press [OPEN]. If you select [PUBLIC TEMPLATE GROUP], the ADMINISTRATOR PASSWORD screen appears. In this case, proceed to Step 6.
  • Page 68 4 USING TEMPLATES Press [PASSWORD]. The on-screen keyboard appears. Enter the administrator password using the keyboard and digital keys, and then press [OK]. The template buttons are displayed for the selected group. Proceed to Step 9. Using the digital keys, enter the password for the selected private template group, and then press [OK].
  • Page 69 4 USING TEMPLATES 4.USING TEMPLATES Select an empty template button, and then press [SAVE]. If you press the button for an existing template, you can overwrite the template. Make the settings for the following items as required, and then press [SAVE]. [NAME 1] Press this button to enter the name displayed on the 1st line of the template button.
  • Page 70 4 USING TEMPLATES On the control panel, press the [FUNCTION CLEAR] button to return to the SCAN menu. Registering Scan Templates...

  • Page 71: Using Scan Templates

    4 USING TEMPLATES Using Scan Templates Once you register a template, your scanning operation becomes much easier. Before using a template for scanning, you need to register the template. For instructions on how to register a template, see the following section: P.64 “Registering Scan Templates”...
  • Page 72 4 USING TEMPLATES On the password input screen, enter the 5-digit group password using the digital keys, and then press [OK]. The template buttons are displayed for the selected group. Select the template that you want to use. If you select a password-free template for which the automatic start function is enabled ( is shown on the button), the equipment automatically starts the scanning operation.
  • Page 73 To change the common settings, press [COMMON SETTING]. P.34 “Changing Common Settings” The Reversing Automatic Document Feeder is optional for the e-STUDIO4520C Series and the e-STUDIO455 Series. When the equipment has scanned more than 1000 pages in a job, the “The number of originals exceeds the limits.
  • Page 74 4 USING TEMPLATES Using templates for Scan to E-mail (When SMTP is selected for authentication method) The procedure for using templates for the Scan to E-mail function differs slightly when the “User Authentication for Scan to Email” setting on TopAccess is set to use SMTP to authenticate users. In this case, follow the steps below. Place the original(s).
  • Page 75 4 USING TEMPLATES 4.USING TEMPLATES On the password input screen, enter the 5-digit group password using the digital keys, and then press [OK]. The template buttons are displayed for the selected group. Select a “SCAN TO E-MAIL” template that you want to use. If you select a template for which a password is set, you need to enter the password.
  • Page 76 4 USING TEMPLATES On the AUTHENTICATION screen, complete the user authentication. 1) Press [USER NAME] and enter the user name. 2) Press [PASSWORD] and enter the password. 3) Finally, press [OK]. If you select a template for which the automatic start function is enabled ( is shown on the button), the equipment automatically starts the scanning operation.
  • Page 77 To change the common settings, press [COMMON SETTING]. P.34 “Changing Common Settings” The Reversing Automatic Document Feeder is optional for the e-STUDIO4520C Series and the e-STUDIO455 Series. When the equipment has scanned more than 1000 pages in a job, the “The number of originals exceeds the limits.

  • Page 78: Using Meta Scan Templates

    4 USING TEMPLATES Using Meta Scan Templates With the meta scan feature, you can attach meta data (XML files) to your scans and e-mail them and/or store them in the equipment’s shared folder. When using the feature, you need to use a template created for meta scan. Meta Scan Enabler GS-1010 (optional) is required to enable the meta scan feature.
  • Page 79 4 USING TEMPLATES 4.USING TEMPLATES On the [META SCAN] tab, select the group containing the template that you want to use. If the desired template group is not displayed on the screen, use to switch between pages. Select the template that you want to use. If you select a template for which the automatic start function is disabled, the screen for performing meta scan appears.
  • Page 80 To change the common settings, press [COMMON SETTING]. P.34 “Changing Common Settings” The Reversing Automatic Document Feeder is optional for the e-STUDIO4520C Series and the e-STUDIO455 Series. When the equipment has scanned more than 1000 pages in a job, the “The number of originals exceeds the limits.

  • Page 81: Other Scanning Methods

    OTHER SCANNING METHODS This chapter provides a brief introduction to the scan drivers included with the Client Utilities CD-ROM. Scanning Images Using the TOSHIBA e-STUDIO Remote Scan Driver ......80 Scanning Images Using the TOSHIBA e-STUDIO WIA Driver ..........81...

  • Page 82: Scanning Images Using The Toshiba E-Studio Remote Scan Driver

    Scanning Images Using the TOSHIBA e-STUDIO Remote Scan Driver One of the scan drivers included with the Client Utilities CD-ROM is the TOSHIBA e-STUDIO Remote Scan driver. With this driver, you can perform scanning operations remotely from your Windows computer over the TCP/IP network. Your scans can be loaded to your Windows computer running a TWAIN-compliant application.

  • Page 83: Scanning Images Using The Toshiba E-Studio Wia Driver

    Scanning Images Using the TOSHIBA e-STUDIO WIA Driver The Client Utilities CD-ROM also includes the TOSHIBA e-STUDIO WIA Driver for users of Windows XP/Vista/Server 2003/Server 2008. This driver can be used together with a WIA-compliant application, such as Microsoft Paint supported by Windows XP or Windows Vista, to scan images on the equipment and load them to your client computer.
  • Page 85 INTERNET FAX This chapter describes the Internet Fax feature. Precautions for Internet Fax Transmissions ............... 84 Viewing Touch Panel for Fax Menu ..................85 Sending Internet Faxes......................87 Sending Internet Faxes ............................87 Saving sent data as a file (Internet Fax and File) ....................90 Setting advanced functions ..........................94 Receiving Internet Faxes .......................

  • Page 86: Precautions For Internet Fax Transmissions

    6 INTERNET FAX Precautions for Internet Fax Transmissions Internet Fax works just like e-mail and may cause the same kinds of troubles as e-mail unless you understand how it works. Before you start using the Internet Fax feature, carefully read and familiarize yourself with the following precautions: Internet Fax sends a copy of a document to your e-mail server, not via the PSTN* as with a traditional fax.

  • Page 87: Viewing Touch Panel For Fax Menu

    6 INTERNET FAX Viewing Touch Panel for Fax Menu When you press the [FAX] button on the control panel, the FAX menu is displayed on the touch panel. If the equipment is managed by the Department Management or User Management features, you need to enter a department code or the user information, such as the user name and password.
  • Page 88 6 INTERNET FAX 8. [JOB STATUS] Press this button when you want to monitor your copy, fax, scan, and/or print jobs or view the job logs. P.99 “Viewing the Internet Fax job status” P.100 “Viewing the Send Log for Internet Fax jobs” P.101 “Viewing the Receive Log for Internet Fax jobs”...

  • Page 89: Sending Internet Faxes

    6 INTERNET FAX Sending Internet Faxes Just like the Scan to E-mail function, Internet Fax sends scanned data to specified e-mail addresses as an attached file. The difference is the format of the file; it is TIFF-FX (Profile S), which can be received and printed on Internet Fax devices. With a few additional steps, you can also save the sent data or set advanced functions for each transmission.
  • Page 90 6 INTERNET FAX Specify the following items as required, and then press RESOLUTION Select the resolution for scanning the original. When sending an Internet Fax, [FINE] is always applied even if you select [U-FINE]. ORIGINAL MODE Select an original mode to scan the original for the best image quality. [TEXT]—Press this button to scan an original consisting of text.
  • Page 91 6 INTERNET FAX 6.INTERNET FAX Specify the following items as required, and then press [OK]. [SUBJECT] Press this button to enter the subject of the Internet Fax to be sent. [BODY] Press this button to enter the body message of the Internet Fax to be sent. Pressing each button displays an on-screen keyboard.

  • Page 92: Saving Sent Data As A File (Internet Fax And File)

    To cancel the operation, press [JOB CANCEL]. To change the selected settings, press [OPTION]. The Reversing Automatic Document Feeder is optional for the e-STUDIO4520C Series and the e-STUDIO455 Series. Saving sent data as a file (Internet Fax and File) When sending an Internet fax, you can also save the sent data in the equipment's shared folder and/or a network folder (REMOTE1 or 2).
  • Page 93 6 INTERNET FAX 6.INTERNET FAX If you want to store the data in the equipment’s shared folder, select [MFP LOCAL] and make sure that the button is highlighted. Proceed to Step 6. If saving data in a network folder is enabled by the administrator, you can select 2 file destinations from [MFP LOCAL], [REMOTE 1] and [REMOTE 2].
  • Page 94 6 INTERNET FAX Select a folder for the remote destination. 1) Select FTP, SMB, NetWare IPX, or NetWare IP as a protocol to transfer the file. 2) Press [SERVER NAME], [NETWORK PATH], [LOGIN USER NAME], [PASSWORD] and/or [COMMAND PORT] and specify the file destination. 3) Finally, press [OK].
  • Page 95 6 INTERNET FAX 6.INTERNET FAX Define the settings for the new file(s) as required. 1) Press [FILE NAME] and change the file name. 2) Select an option for the FILE FORMAT and/or MULTI/SINGLE PAGE settings. 3) Finally, press [OK]. [FILE NAME] Pressing the button displays an on-screen keyboard.

  • Page 96: Setting Advanced Functions

    PRIORITY RESERVE—Use this function when you want to send originals ahead of the currently reserved transmissions. P.96 “Setting Priority Reserve” The Reversing Automatic Document Feeder is optional for the e-STUDIO4520C Series and the e-STUDIO455 Series. Setting 2-sided scan Use this function when you want to send 2-sided originals from the Reversing Automatic Document Feeder .
  • Page 97 6 INTERNET FAX 6.INTERNET FAX Press [2-SIDED SCAN]. The 2-SIDED SCAN screen appears. Select either [BOOK] or [TABLET] for the original type, and then press [OK]. Press [ADDRESS] to return to the [ADDRESS] tab. Continue the Internet faxing operation. P.87 “Sending Internet Faxes” Sending Internet Faxes...
  • Page 98 6 INTERNET FAX Setting Priority Reserve Use the Priority Reserve function when you want to send originals ahead of the jobs currently waiting in the queue. The default of this function is restored when each transmission is complete; you must enable the setting every time you want to use this function.
  • Page 99 6 INTERNET FAX 6.INTERNET FAX Press [ADDRESS] to return to the [ADDRESS] tab. Continue the Internet faxing operation. P.87 “Sending Internet Faxes” Sending Internet Faxes...

  • Page 100: Receiving Internet Faxes

    6 INTERNET FAX Receiving Internet Faxes Available file formats The equipment can print out TIFF-FX images, TIFF images scanned by the scanner, and text data. In addition, the resolution of the TIFF-FX images must be either 8 x 3.85 or 8 x 7.7 or 8 x 15.4 (dot/mm) while that of the TIFF images scanned by the scanner must be 200 x 100, 200 x 200, 200 x 400, 400 x 400, or 600 x 600 (dpi).

  • Page 101: Viewing The Internet Fax Job Status And Log

    6 INTERNET FAX Viewing the Internet Fax Job Status and Log You can view the status of the Internet Fax transmissions from the touch panel. After Internet Faxes are sent or received, the record of the jobs can also be viewed and printed. On the SEND/RECEIVE LOG screen, you can save contact information, such as phone numbers and e-mail addresses, to the address book.

  • Page 102: Viewing The Send Log For Internet Fax Jobs

    6 INTERNET FAX Viewing the Send Log for Internet Fax jobs The transmission record of Internet Fax jobs can be displayed on the SEND LOG screen. To display the record on the touch panel, press [JOB STATUS] > [LOG] > [SEND]. On the SEND LOG screen, you can view each job’s file number (chronological order of jobs), recipient's e-mail address or fax number, date and time, number of pages, and status (job result).

  • Page 103: Viewing The Receive Log For Internet Fax Jobs

    6 INTERNET FAX 6.INTERNET FAX Viewing the Receive Log for Internet Fax jobs The record of received Internet Faxes can be displayed on the RECEIVE LOG screen. To display the record on the touch panel, press [JOB STATUS] > [LOG] > [RECEIVE]. On the RECEIVE LOG screen, you can view each job’s file number (chronological order of jobs), sender's e-mail address or fax number, date and time, number of pages, and status (job result).

  • Page 105: Index

    INDEX Numerics ............94 ............48 2-sided scan ID numbers ........ 12 Imaging Acceleration Board Icon Internet Fax ..........48 ............84 Address book precautions ............85 ............... 98 [ADDRESS] Tab receiving ............94 ..............87 Advanced functions sending ............85 ..........90 [ADVANCED] Tab Internet Fax and File .........
  • Page 106 [TEMPLATE] Template ..............76 meta scan ..............64 registering ..........72 SMTP authentication ..............69 using ....80 TOSHIBA e-STUDIO Remote Scan Driver ......27 TOSHIBA e-STUDIO WIA Driver Touch panel ............85 Internet Fax ..............12 Scan ........6 TWAIN Driver / File Downloader ..............88 TX TYPE ............18...
  • Page 107 FC-5520C/6520C/6530C FC-2330C/2820C/2830C/3520C/3530C/4520C DP-2090/2520/3000/3570/4570 DP-5550/6550/7550/8550 OME080023C0...
  • Page 108 MULTIFUNCTIONAL DIGITAL SYSTEMS Scanning Guide 2-17-2, HIGASHIGOTANDA, SHINAGAWA-KU, TOKYO, 141-8664, JAPAN R071220F0603-TTEC Ver03 2009-03 ©2008, 2009 TOSHIBA TEC CORPORATION All rights reserved...

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